DEPARTMENT OF MARITIME

MANAGEMENT

Summer Internship Project/On Job

Training Handbook Guideline
 TABLE OF CONTENTS
SIP/OJT Overview.................................3 Page
Objective of SIP/OJT...........................6 Page
SIP/OJT Process...................................7 Page
SIP/OJT Evaluation..............................8 Page
Presentation Slide Format.............. 9 Page
Format of Project report ..................10 Page
Formatting Guidelines.......................12 Page
Joining Report.....................................13 Page
Progress Feedback by Faculty
Guide......................................................14 Page
Feedback from Company Guide ....15 Page
Indicative formats .............................17 Page
Certificate of Completion (by
College).................................................18 Page
Students Declaration.......................19 Page
Company Certificate.........................20 Page

Page | 2
Summer Internship Project (SIP)/On
Job Training Overview (OJT)
It is based on five "W" who, where, when, what and why

Who:-
Students of DOMM will have to go through SIP/OJT.
Students will be Guided by Guide appointed by
School/Departement.
Assessment will be done by the team appointed
Department/School/GU.

Where:-
It may be in any Organisation within your field in any
geographical area where you can enhance and
implement your theoritical knowledge which will give
individual exposure.
Any Department which give you indepth
understanding of work.

Page | 3
When
After completion of the 1st year of the programme, i.e.,
after the 2nd semester and before the
commencement of the second year of the programme,
whereas for OJT after completion of 3rd Semester.
The duration of the SIP is six to eight weeks and for
OJT it is of four to six months.

What:-
SIP/OJT also provides invaluable knowledge and
networking experience to the students.
During the internship, the student has the chance to
put whatever he/she has learned while pursuing MBA
in any organisation.
the students are required to work with an organisation
for hands on experience.
The summer interns or OJT students also serve as
unofficial spokespersons of the organization and help
in image building of Department.
If the scope of the project is limited, the student can
undertake more than one project during the specified
period with the same organization or with another
organization.

Page | 4
Why
SIP/OJT can become a gateway for final placement of
the student.
SIP/OJT, is an integral part of the academic curriculum
of MBA. For the successful completion of the MBA
programme, the students are required to complete the
SIP/OJT.
SIP/OJT aims at widening the student's perspective by
providing an exposure to real life organisational and
environmental situations.
This will enable the students
to explore an industry/organization,
build a relationship with a prospective employer, or
simply hone their skills in a familiar field.
The organisation, in turn, benefits from the objective
and unbiased perspective the student provides based
on concepts and skills imbibed in the first and second
year of the MBA.

Note:-
The student should ensure that the data and other
information used in the study report is obtained with the
permission of concerned Organisation.

Page | 5
 Objectives of SIP/OJT
To have practical exposure of working in
Industry/Organisation.
To observe and study the practical business
operations in the industry and co-relate them with
the theory / concepts learnt in college.
To analyze critically, that up to what extend and how
the management concepts are being practically
implemented in the industry
To expose the students to get hands on experience
to different technical, functional and managerial
aspects of the industry.

Page | 6
5
 SIP/OJT Process
The SIP/OJT process involves working under the
mentorship of an executive of the concerned organisation
and also with a faculty member of the Department where
the student is studying.
The student is expected to first understand the
organisation and its setting and the industry/field in
which the organisation is operating.
Thereafter, the student is expected to concentrate on
the specific topic of study, its objectives, its rationale,
and adopt a methodology and identify a suitable
analysis procedure for the completion of the study.
Wherever possible the student may provide
recommendations and action plans, along with the
findings of the study.
Thereafter, the student should prepare a report and
submit one copy to the organization and one copy to
the Department.
The student should also obtain a certificate from the
organization/s where the SIP/OJT was done and attach
the same with the copy submitted to the Department.
The university will arrange viva-voce for evaluation of
the SIP/OJT reports submitted by the students.

Page |7
 SIP/OJT Evaluation
SIP Report/OJT Report is to be submitted by every
individual student separately.
The student/s is/are expected to make a 15 to 20
minutes presentation before the examiners regarding
the SIP/OJT project work undertaken, which will be
followed by questions by the examiners.
All those students whose summer projects or on-job
training reports are rated as Incomplete / Not
Satisfactory shall have to repeat the Training for a
period suggested by the panel and re-submit the
same for evaluation to the supervisor.
The details with each section of evaluation pattern
are as under

Description Weightage

Understanding of concept and its application 30%

Analysis and inferences 30%

Presentation and viva-voce 40%

Page | 8
 Presentation Slide Format

Slide No of
Description
Number Slides

1 Topic of Project 1

2 Industry Introduction 1

3 Company details 1

4 Competitors 1

5 Your role in company 1

6 Problem Identified 1

7 Method used to solve the problem 1

8-9 Analysis 2

10 Conclude/suggestion/Recommendation 1

Page |9
 Format of Project report
Sr.

Particular Page No.

No
1 Cover Page & Title Page No Page No.
2 Student Declaration No Page No.
3 Company Certificate(Colour photocopy) No Page No.
4 College Certificate No Page No.
5 Preface I
6 Acknowledgement II
7 Executive Summary III
8 Table of Content IV
                                         
PART – I Industry Study
9 Growth and Evolution of Industry in India 1
10 Product Profile 2 and so on
11 Demand determination of the Industry  
12 Players in the Industry  
13 Distribution channel in the Industry  
14 Key Issues and Current Trends  
Industry Analysis (depends on nature of
15  
study)
                                  Part II Company study
Nature of study, as per the guide’s
16  
suggestions
17 Company Information and Product Profile  
Organisational Structure and Functional
18  
Departments
19 Work pattern of Company and different Industry  
20 Problem/s Identification,   
Analysis of Situation , Reaching outcome on
21  
basis of Everyday Note
22 Suggestive Measures to overcome the problems  
23 Recommendation for Industry, Company and work  
24 Future Outlook/Conclusion/Suggestion  
25 Bibliography  
26 Annexure   Page | 10
Description of points from the Report format
15) Study of industry as per your guide’s suggestion e.g.
PESTLE ANALYSIS, Porter’s 5 forces Model, SWOT, BCG
Matrix etc….
16) Nature of study in which you want to move forward
like operation, Sales, Marketing or Documentation etc (As
per your guide’s suggestion)
20) Analysis on your topic e.g. cost, time, Quality
comparison with quantitative or qualitative data.
21) Analyse base on your topic e.g.
Task Metrix for Human Resources Management
Grid Analysis for supplier selection in Supply Chain
Management
Comparative analysis in logistics
Few More Examples on Analysis as below
Value chain relate with competitive advantage
for Benchmarking/Performance measurement use
model e.g. SCOR, comparative analysis etc...
Network optimization model
Demand Forecasting
Supply chain integration
Outsourcing decision
Grid analysis for supplier selection
Analysis based on historical analysis
Competitive advantage (On cost, differetiation)
Financial analysis
any other method as per your guide's suggestion.
26) It includes all the material/ data (everyday note) to
support your analysis.

Page | 11
 Formatting Guidelines
Main titles like General Information, Production
Department, Personnel Department, Marketing
Department, Finance Department, Learning value must
be shown on separate pages with font size of 16(Bold).

It is advisable to use font size of 12 for normal text,

and 14 (bold) for titles. Font type must be a Times New
Roman in normal text. Text alignment must be
justified. Line space must be in 1.5 spaces. Page
Margin should be of 1cm all four sides.

You have to write (Department of Maritime

management, B.K. School of professional and
management studies) name as well as companies
name in to header and footer. Your company name
must be in header.
It is compulsory to give page numbers. You can put
the collected material of your company as annexure.
You are required to show annexure in to your index at
last. Report and all materials should be in A4 size.

No. of copies to be submitted to the Department: Two copies, Spiral

Binding

Page | 12
 SUMMER INTERNSHIP PROGRAMME/ON-JOB TRAINING PROGRAM
mba
Joining Report
Date:

To,
________________

Sub: Joining Report for Summer Internship Programme

Dear Sir / Madam,

As per the schedule for commencement of Summer Internship

Programme in your esteemed Organization, I report to the duty on
DT__________ 2022, At ___.___ AM/PM. My present address for
communication and contact numbers are as mentioned below. I shall
abide by the rules and regulations of the Organization during the
entire project period.

I solicit your active guidance and kind co-operation.

Thank You.

Yours Truly,

Students Name & Signature Corporate Mentor

MBA Name:_______________
Enrolment No. ________________ Signature: _____________
Contact No. __________________
Address for Communication______________
______ ________________________________
Email Id: ________________________

Copy to: The Concerned Corporate Mentor & Faculty Mentor

Page | 13
SUMMER INTERNSHIP PROGRAMME/ON-JOB TRAINING PROGRAM
mba (ATTACH IN ANNEXURE)

Progress Feedback by Faculty Guide

Name of Faculty Guide:

Name of the Company:

Name of the Student:

Department/Division:

  DATE &TIME TOPIC DISCUSSED

ACTION/REMAR SIGNATURE
WEEK SERIES OF MEETING (ISSUES/PROGRESS)
K

1st week      

2nd week      

3rd week      

4th week      

5th week      

6th week      

7th week      

8th Week      

Page | 14
 Feedback from Company Guide (Require in
annexure)
Feedback Report Date:
Period of SIP/OJT:
Name of the Company:
Name of the Company Guide:
Department/Division:
Name of the student:

Performance Standard:

Suggestions/feedback if any.

_____________________________________________________________________________
_____________________________________________________________________________

Signature of the Company Guide

Company Seal

Page | 15
Indicative Format

Page | 16
 (For Front Title page)

Summer Internship Project/On-Job Training Project

A Study on…(Title)

Prepared by
(Student Name)
(Enrollment Number: XXXXXX )
MBA Batch 2022-24

Under the guidance of

(Name of the Faculty Guide)

ACADEMIC YEAR
2022-24

Submitted To

Department of Maritime Management,

B.K. School of Professional and Management Studies,
Gujarat University

Page | 17
Certificate of Completion (by
Institute/department)
This is to certify that the project entitled
“_____________________”, submitted to Department of
Maritime Management, B.K. School of Professional and
Management Studies, Gujarat University in the partial
fulfilment of the requirements for the award of the
degree of Masters in Business Administration in
Department of Maritime Management,BKSPMS, Gujarat
University embodies the results of bonafide project work
carried out by (Student Name & Enrolment No.) under my
guidance and supervision.
To the best of my knowledge the results embodied in
this project have not been submitted to any other
university or institute for the award of Degree or
Diploma. The assistance and help received during the
course of this investigation has been duly
acknowledged.

Project Guide

HoD
Name and Signature Dr. Mehal Pandya

Date:
Place:

Page | 18
 students declaration
I undersigned __________________ a student of MBA,
Department of Maritime Management, B.K. School of
Professional and Management Studies, Gujarat
University, declare that summer internship project/On-
Job Training project titled “_________________________” is a
result of my/our own work and my/our indebtedness to
other work publications, references, if any, have been
duly acknowledged. If I/we are found guilty of copying
any other report or published information and showing
as our original work, I understand that I/we shall be
liable and punishable by Department/Institute/
University, which may include ‘Fail’ in examination,
‘Repeat study & re-submission of the report’ or any
other punishment that Institute or University may
decide.

Name of Student
Enrollment Number

Signature and Date

Page | 19
 Company Certificate
On Company Letter Head
TO WHOMSOEVER IT MAY CONCERN

This is to certify that Ms./Mr. ______________a student of

MBA from Department of Maritime Management, B.K.
School of Professional and Management Studies, Gujarat
University, has undergone Summer training at
(Company/Branch) under (Corporate Mentor, If
applicable) from ______ to _______.

She/he has successfully completed her/his project

titled __________________________.

During the period of her/his internship programme/on-

job training programme with us she/he was found
punctual, hardworking and inquisitive.

We wish her/him all success in her/his academic

endeavors and life.

Sign and Seal of Authority

Date

Page | 20