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    DKM College

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    Dark Knight
    This document contains the ICT and email policies for DKM College staff and students. It defines ICT as digital devices, tools, content and services used for teaching, learning, and managing the educational system. The staff ICT policy establishes guidelines for appropriate use of student data, communication, devices, and photographs. The student ICT policy outlines responsible use of passwords, email, personal devices, social media, and respecting copyright. Both policies aim to protect users and establish responsible and respectful use of technology.

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    DKM College

    Uploaded by

    Dark Knight
    43 views6 pages
    This document contains the ICT and email policies for DKM College staff and students. It defines ICT as digital devices, tools, content and services used for teaching, learning, and managing the educational system. The staff ICT policy establishes guidelines for appropriate use of student data, communication, devices, and photographs. The student ICT policy outlines responsible use of passwords, email, personal devices, social media, and respecting copyright. Both policies aim to protect users and establish responsible and respectful use of technology.

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    Original Title

    DKM COLLEGE

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    This document contains the ICT and email policies for DKM College staff and students. It defines ICT as digital devices, tools, content and services used for teaching, learning, and managing the educational system. The staff ICT policy establishes guidelines for appropriate use of student data, communication, devices, and photographs. The student ICT policy outlines responsible use of passwords, email, personal devices, social media, and respecting copyright. Both policies aim to protect users and establish responsible and respectful use of technology.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    43 views6 pages

    DKM College

    Uploaded by

    Dark Knight
    This document contains the ICT and email policies for DKM College staff and students. It defines ICT as digital devices, tools, content and services used for teaching, learning, and managing the educational system. The staff ICT policy establishes guidelines for appropriate use of student data, communication, devices, and photographs. The student ICT policy outlines responsible use of passwords, email, personal devices, social media, and respecting copyright. Both policies aim to protect users and establish responsible and respectful use of technology.

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    DKM

    COLLEGE

    ICT Policy
    What is ICT?

    Information and Communication Technologies are defined as all devices, tools,


    content, resources, forums, and services, digital and those that can be
    converted into or delivered through digital forms, which can be deployed for
    realizing the goals of teaching learning, enhancing access to and reach of
    resources, building of capacities, as well as management of the educational
    system.

    These will not only include hardware devices connected to computers, and
    software applications, but also interactive digital content, internet and other
    satellite communication devices, radio and television services, web based
    content repositories, interactive forums, learning management systems, and
    management information systems.

    These will also include processes for digitization, deployment and management
    of content, development and deployment of platforms and processes for
    capacity development, and creation of forums for interaction and exchange.

    ICT Code of Conduct – (Staff members)


    This policy consolidates the various responsibilities of Staff under Data
    Protection Legislation, Data Protection Policy and email policies as set out in
    the college. This document sets out policies for communication with students
    and parents via electronic means including the College SharePoint, social
    networking sites and text messaging. The policy has been designed to protect
    the Staff members from allegations of impropriety and it is therefore very
    important that these provisions are adhered to.

    Staff members must not communicate, as part of their professional duties, with
    students or parents via social networking sites such as Facebook, etc.

    1. Staff members must not disclose any personal data that they may have
    access to or be in possession of, as part of their professional duties, to
    any 3rd parties without express permission from the Principal.
    2. Staff members must not disclose their username or passwords to any 3rd
    party.
    3. Staff members should not supply to any 3rd party, the email addresses
    of any students without the express consent of the Principal and the
    students’ parents unless their email address is used as a login for
    content providers.
    4. Staff members must take appropriate precautions to safeguard data
    stored on laptops, pen drives or any other electronic media from
    unauthorized access.
    5. E-mail facilities are provided to enable Staff members to more easily
    undertake their professional duties. Staff members are also reminded
    that email correspondence is subject to content filtering and therefore
    the content of their e-mails and discussion board postings should be
    courteous and polite at all times.
    6. Staff members are encouraged to read their e-mail on a regular basis – at
    least once a day. If you are unable to provide an answer to a question via
    e-mail then reply indicating when you will be in a position to do so.
    Because of the immediacy of this form of communication Staff members
    are reminded to avoid sending haphazard mails. A reply must be
    appropriately phrased and polite.
    7. Staff members are advised to keep records of important e-mails in the
    “Sent” folder for later reference. However since e-mail boxes are limited in
    size, e-mails that are no longer required should be deleted.
    8. Staff members are reminded that they are personally responsible for the
    content of their own devices that they may use on the College’s Bring
    Your Own Device (BYOD) network.
    9. Photographs or footage that include students should not be used outside
    College without the express permission of the parents and the Principal.

    ICT Code of Conduct (Students)

     I will only use the computers with my own name and password. I will
    keep my password secret.
     I will only use the College network for purposes allowed by the College.
     I will only use my personal devices to support my learning and not for
    other uses during class hours.
     I will make sure that my personal devices are protected from
    unauthorized access and try to protect myself from hacking and
    computer viruses.
     I will only send and read email messages and attachments to people I
    know or my teachers or parents have approved or as part of my studies.
     I will make sure my emails messages and postings to social networks are
    polite and responsible.
     I will not give anyone personal information, photographs or video footage
    over the internet or phone unless as part of lessons.
     I will tell a member of Staff, if anyone sends me unpleasant or offensive
    messages or pictures over the Internet.
     I understand that the College may check my files and may check up on
    the Internet sites I visit.
     I will not copy other’s work from the Internet and pretend that it is my
    own.
     I will not use DVDs, pen drives and/or SD cards to add or remove
    programs from machines.
     I will not take photographs or video footage of other students or members
    of Staff members without permission and any photographs or video
    footage I do take must only be used in College and not given to anyone
    else.
     If given permission, I will use the social media sites in accordance with
    the Social Media Code of Conduct.

    The College Email Policy (Staff)

    E-Mail facilities are provided to all faculty members to enable them to easily
    undertake their professional duties. Email addresses are of the form
    teachername@dkmcollege.ac.in. On joining the College each member of Staff is
    provided with a document which gives the username and password and basic
    instruction on how e-mail is accessed.

     E-mail facilities are provided to enable Staff members to easily undertake


    their professional duties.
     E-Mail messages are parsed for offensive language by the Mail Servers
    and such messages are quarantined.
     Staff members are reminded that the content of their e-mails should be
    courteous and polite at all times.
     Staff members can correspond with parents via e-mails on a day to day
    basis on less formal matters. For more formal communication with
    parents a phone call, letter or meeting will be more appropriate.
     You should not disclose your e-mail password to any third party.
     Your e-mail address may be published in College documents and the web
    site.
     Staff members should not give students their private e-mail addresses
    but use the College one instead.
     Staff members are reminded that they are not to supply the e-mail
    address of any students without the express consent of the Principal and
    the students’ parents.

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