12 January, 2021

MEMO FOR : The AGSB Community

FROM :
REY R. REYES, APS Registrar
SUBJECT : Registration Schedule & Process for 2nd Trimester, AY 2020-2021

Registration and enrollment shall be entirely online.

AGSB shall continue implementing the directives of the April 22 Memo issued by the
Dean. This is reiterated in the May 7 memo from the Office of the University President
which instructs all units of the University to be guided by the policies and protocols set
forth by the Government. In compliance, AGSB shall continue adopting an entirely
online process for registration and enrollment for the incoming trimester.

Regular Registration is from January 28 – 30, 2021.

Late Registration is until 2:00 PM of February 13, 2021.

28 January, 2021
 Special Registrations (privilege given to survey respondents) - 8:00 AM-10:00
AM on 28 January only.
 Regular Registrations - from 10:30 AM onwards until 2:00 PM of 30 January
2021.

01 February, 2021
 Late Registrations - from 10:30 AM, until 2:00 PM of 13 February, 2021.
 Late Registration will incur a Late Registration Fee.

During the REGULAR and LATE REGISTRATION PERIODS, students can register
anytime, EXCEPT during the System Maintenance Time every day from 7:00
PM until 8:00 PM. During this time, the registration module becomes
unavailable.

REGISTRATION PROCESS

1. Most conditions that prevent a student from regular online registration are
suspended, including the submission of enrollment requirements covered by
promissory notes and the ORSEM requirement for old students. Note however that

Graduate School of Business and School of Law ● #20 Rockwell Drive, Rockwell Center, Makati City, 1200 Philippines ● +63 2 899 7691 to 96 ext 2213 to 2217(GSB) ● 2308 & 2318(LAW)
School of Medicine and Public Health ● Don Eugenio Lopez Sr. Medical Complex, Ortigas Avenue, Pasig City, 1604 Philippines ● +63 2 706 3087 ext 3011-3012
School of Government ● Pacifico Ortiz Hall, Fr. Arrupe Road, Social Development Complex, Katipunan Ave., Loyola Heights, Diliman, Quezon City, 1108 Philippines ● +63 2 426 6001 ext 4645
 the ORSEM requirement will be reinstated during the Third Trimester enrollment.

2. To see the available courses and schedules, go to your Student Access Module then
click on the Section Offering, select your MBA program, then select your courses,
taking care to avoid schedule conflicts.

Conflict Checking will still be enforced. Classes are scheduled twice a week,
with the expectation of both synchronous and asynchronous delivery. For this
reason, schedule conflicts will still be flagged and disallowed.

3. Print out your assessment form. You will need this if you opt to pay your fees via
over-the-counter bank deposits. For seamless payment, paying online via credit card
is recommended. You may click here to see the procedure.

4. If you are paying online via bank transfer/teller, you need to complete your
registration not later than 3:00 PM to avoid the bank’s payment cut-off. For details,
you may refer to the Off-Campus Tuition Payment Options and Procedures.
Payments made using this option will reflect on the next banking day. Thus,
registered courses will be put on hold until the Cashier’s Office receive the
respective Bank Payment Reports and confirms the enrollment.

ASSISTED / DIRECT REGISTRATION

1. For those who cannot register online due to curricular exceptions, cross-enrollment
requests, probationary status, over-tenure status, or returning from LOA, among
others, simply fill-out the Request for Direct Registration online form at the
Registrar Online Services webpage, which opens 10:00 AM on January 28.

2. Your request will be processed during the support services schedule (indicated
below) on a first come, first served basis. To see the status of your request, simply
click on Monitor DR approval status on the same webpage. Please be reminded
that only requests made through this online facility will be processed. No
requests or follow-ups through email will be entertained.

Support Services will be available Mondays through Fridays from 10:00 AM to

6:00 PM and Saturdays from 10:00 AM to 2:00 PM.

WITHDRAWALS AND LEAVES OF ABSENCE

1. A Leave of Absence (LOA) is filed when there is an expectation that students will
not resume classes in the next or subsequent terms/trimesters. Filed LOAs usually
indicate the duration, and when students intend to return. The LOA extends or
“stops the clock” on the 5-year Maximum Residency as contained in the student
handbook,.

A LOA filed before the start of a term/Trimester “stops the clock” for that
term/trimester. A LOA filed after the start of a term/Trimester “stops the clock”
for that term/trimester only if the student is not currently enrolled for that
 term/trimester.

2. Withdrawal. Students may withdraw from some or all of their classes within a
prescribed withdrawal period. Withdrawing from all enrolled courses (total
withdrawal) after classes have started does not automatically make the withdrawal
a LOA. The effect of an approved withdrawal is a WP (Withdrawal with Permission)
grade in the Transcript of Record. A student cannot have a grade entry in the TOR
(effect of enrollment) and be on LOA (not enrolled) at the same time.

3. The policy on attendance is still enforced. Students who have completed their
enrollments but will be unable to attend classes for justifiable reasons may apply
for withdrawal subject to the refund policies contained in the student handbook.

If students stop attending classes without filing a withdrawal, they will get failing
grades (either 0.0 or UW) at the end of the term/trimester with its
corresponding effects on retention.

4. While there is a deadline for the filing of withdrawals or LOAs, AGSB continues to
be guided by the need for leniency in the implementation of these policies as
contained in the April 22 memo. Therefore, if the reason for the withdrawal or
LOA is COVID related, the application will be considered and approved even if
this is filed past the deadlines indicated below. This will be determined on a
case-to-case basis.

5. Approved withdrawals or LOAs filed for COVID related reasons effectively

extend the student’s Residency Period on top of the other provisions in the
student handbook.

6. Online classes will start on 01 February, 2021.

The deadline for Withdrawal and filing of Leaves of Absence (LOA) is 20 March,
2021.

ORIENTATION SEMINAR (ORSEM)

1. All new students / first-time enrollees are required to attend the next
Orientation Seminar (ORSEM) to be scheduled by the AGSB Student Council.
This applies to those who were new students during the last enrollment. For
current students who have not attended this yet, the ORSEM is scheduled on
January 30.

2. The ORSEM attendance is a requirement for students to register online in

subsequent enrollments. Old students who have not yet attended this are
advised to comply. After this enrollment period, AGSB will re-impose the ORSEM
requirement as a pre-condition to online registration.