BRAINBEES SOLUTIONS PVT LTD.

VENDOR PROCESS GUIDE LINE

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Garment Manufacturing Process Flow Chart
 BBSPL Expectations Firstcry.com
– Factory audit is mandatory before getting vendor onboard

– Improve Quality Standards at every stage of Garment

Manufacturing Process

– Select & Utilise Appropriate Equipment in Cutting, Sewing &

Finishing Processes

– Allocate a Trained Quality Inspector for Visual Inspection

– Follow 100% Inspection of Value Added Processes such as Panel

Printing, Machine Embroidery & hand Embroidery
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 BBSPL Expectations Firstcry.com
PRODUCTION FABRIC/TRIM QUALITY CONTROL

FABRIC :
Visual inspection : 100 % fabric visual inspection is done to assess
the fabric on below.
• Fabric defects rating by applying “4 point system “
Acceptable standards- : 25 points/100square yards.

TRIMS:
100% of lot are subjected to visual inspection to assess below.
• Aesthetics: Design , wording, texture, dimension, size , lay out etc.
• Functionality tests: Zipper functioning for fasting and un fasting,
pull test. Locking and unlocking, snapping unsnapping strength.

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 BBSPL Expectations Firstcry.com
- PP submission – RFT (Lead time- 3/4 days from fabric receipt date)

- FPT/GPT from lot wise is mandatory for each style prior to cutting, one GPT
sample to be sent to our nominated labs only SGS/Intertek/Testtex / TUV
Rheinland / Geo Chem for testing

- Size set - (Lead time- 3/4 days from Bulk fabric receipt date)

- Initial - 2 to 3 days after size set inspection done initial inspection is to

ensure first out put from production

- Midline - 4 to 5 days prior to Final Inspection

- Final Inspection – 100% goods packed

-Important Note: Final inspection done random basis only, irrespective to

inspection pass responsibility lies with vendors.
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 BBSPL Test requirements for domestic mandatory
FPT / GPT
KNIT GARMENT - WASHABLE WOVEN GARMENT - WASHABLE
Tests Description Tests Description

1.Fabric Weight
1.Fibre Composition and Pilling test

2.Color Fastness to Washing

2.Color Fastness to Washing

3.Color Fastness to Rubbing

3.Color Fastness to Rubbing
4.Color Fastness to Perspiration
4.Color Fastness to Perspiration
5.Color Fastness to Saliva (only for baby wear)
5.Color Fastness to Saliva (only for baby wear)
6.Dimensional Stability to Washing (1
Wash)
6.Dimensional Stability to Washing (1
Wash)
7.Spirality After Wash - (1 wash)

8.Seam Bursting 7.Seam Slippage/Strength

9.Fibre Composition and Pilling test 8.Attachment strength

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 Mandatory Processes

• Vendors need to check s/off / embroidery mocks / Print s/offs

before sending it for approval

• Vendors need to evaluate samples with spec sheets at their

end (Fit / PP samples / Size Sets)

• Original samples need to be sent along with any approvals of

s/off / embroidery mocks / fits

• All accessories need to take approval from buyer before bulk

production
 Mandatory Processes

• TNA status chart to be mailed on every week on

Monday to buyer

• FPT/GPT Sample to be made mandatory from Bulk fabric

• Bulk fabric to be thoroughly checked before bulk

cutting. Shade wise / Lot wise reports to be shared for
the same with buyer

• Once order place stitching and finishing has to be done

inhouse factory only no sub jobber be allow for stitching
or finishing.
 Mandatory Processes

– PP comments should be followed properly in bulk

execution.

– There should be no mismatches in size ratio between PO

qty & Packing list

– Vendor to share cut ratio in the Weekly Status & discuss

if any deviation & seek approval prior to bulk production

– Tags, Polybags and Wash care to be as per our

specified norms
 BBSPL–SOP for Quality Control
• All inspection requests to send prior 1 Week in advance on every Thursday to
buyer in below format only to make QA schedule & to achieve 100% QA
productivity.

PRODUCT TOTAL ORDER INSPECTION INSPECTION

SEASON LOCATION BUYER NAME BRAND VENDOR CODE VENDOR STYLE NO COLOUR M.R.P OFFER QNTY
DESCRIPTION QNTY TYPE DATE

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 BBSPL–SOP for Quality Control

• If size set inspection fails reoffer the same on priority basis

• SPI(Stitches per Inch) single needle 12 and over lock 14 all over
garment with 4 thread over lock stitch for woven and knitted
garments.

• Stitching needle 9.no ball point needle need use on light weight
fabric and 11 no needle need to use heavy weight fabric.( Needle
size need to adjust as per fabric weight )

• Threads should be DTM for all the garments as per specify

by sourcing team.

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 BBSPL–SOP for Quality Control
• Size Set Inspection : After PPS comments and before start bulk cutting

• Initial Inspection : Need at least 10 pcs per size to assure production is

on right track

• Midline Inspection : Need 100 to 150 pcs Ironed pieces with all
necessary trims attached

• Final Inspection : Need 100% goods packed , inspection will be done

AQL 2.5 Major & 4.0 Minor (If any styles gone to recheck vendor will
allow one time change to rectity the goods, after seceond inspection if
goods are not pass the style will reject and no more inspection will be
allow.

• Inspection abort or re-check : Wrong inspection date ( goods not ready)

will be abort & recheck inspection will be penalize if any.
• Goods on LOG : Need mail from buyer and cc to our regional QA head
If any major issues or customer concer goods cannot be accept with LOG
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 BBSPL–SOP for Quality Control
• Extra sequins should be need in small pouch (120 micron)

• Extra Button: Should be attach at as per specify by sourceing team

• Require 4 thread over lock stitch for woven / knitted garments

• Buttons to be attached with lock stitch machine.

• Use stitching thread Coats astra or Vardhaman

• Final Inspection AQL 2.5 major and 4.0 minor : Full order quanity should pack in
carton with packing list.

• All the approvals need take prior final inspection request

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 Garments safety norms
• All the garment throughly check for broken needle and sharp edge
(If posible check with metal detector process)

• No colour bleeding

• Secured all the accessories attachments

• Secured buttons ( All the buttons need to attach with lock stitch
machine to secure buttons)

• Secured snaps/studs/rivets

• No loose threads

• No uncut threads
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Carton details
• Dear All

• Please note BRAINBEES SOLUTIONS PRIVATE

LIMITED for Firstcry.com as below carton size & quality

• Quality…….equirements as below

• Carton Quality : 7 ply corrugated boxes (140 gsm x 6, 150 gsm

) with 4 side canvas (250 lbs bursting strength)

• Carton Size : 24 L x 16 W x 12 H inches (Max 20 kgs)

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 Carton Marking
To : BRAINBEES SOLUTIONS
PRIVATE LIMITED

WARE HOUSE ADDRESS :

Delivered From :

Need FCID code for all size

INVOICE NO :
INVOICE SL .NO
COLOUR :
PO NO :
STYLE NO:

SIZE TOTAL

QUANTITY
NO OF BOXES

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 BBSPL PACKING LIST Firstcry.com
VENDOR NAME

BRAND : DATE :

PO.NO DESTINATION :

INVOICE SR.NO

STYLE CODE / EAN CODE

QUANTITY

COLOUR

LOCATION

SIZES
STYLE CODE TOTAL

3-6M 6-9M 9-12M 12-18M 18-24M 2-3Y

CARTON NO

TOTAL:

ORDER QTY.

Fact.Rep.Sign: BBSPL Q.A.Sign :

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Fasteners
• Tagging with cotton string white snap lock pin look fasteners
hook(White )
• Fastener insert as per buyer requirement

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 Vendor Allocation Policy

• VPI (Vendor Performing Index) Score ratings

• Based on previous season performance in terms of

Delivery, Cost, Quality etc., ensuing season volume is
allocated to each vendor

• Based on vendor’s product capabilities (Woven or

Knitted), style allocations are done

• Based on vendor’s monthly capacity / Manpower

(Cutting, Stitching & Finishing)
(Actual Production Qty not the Installed capacity)
 Vendor Performance Index (VPI)

Parameters Weightage Scale Remarks Score

Delivery 30% Strategy range
Cost 20%
Quality 15% Growth 4+
R&D 10%
Higher the
Capacity. 10% 1 to 5 Maintain 3.5 - 4
Better
Infra. 5%
Financial Reduce 3 - 3.5
strength 5%
Responsiveness 5% Exit less than 3

(Better performing vendor will be given higher volume where as in low

performing vendor, reduction or exit from the business is done.)
BRAINBEES SOLUTIONS PVT
LTD.

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