Pni Fbe600
Pni Fbe600
Pni Fbe600
Table of Contents
Chapter 1 Software Setup................................................................................5
Chapter 2 Operation Flow............................................................................... 8
2.1 Modules................................................................................................. 8
2.2 Software Setup Flow..............................................................................9
2.3 Software Initial Setup............................................................................ 9
2.3.1 Set up Administrator.......................................................................9
2.3.2 Create personnel files.....................................................................9
2.3.3 Pulling fingerprint records and Registering staff name to terminal
............................................................................................................... 10
2.3.4 Shift Definition..............................................................................11
2.3.5 Shift Pattern.................................................................................. 11
2.3.6 Device Management.....................................................................13
2.3.7 Data Analysis.................................................................................13
2.3.8 View Reports.................................................................................14
Chapter 3 HR System..................................................................................... 15
3.1 Company.............................................................................................. 15
3.2 Department......................................................................................... 15
3.3 Staff Information..................................................................................16
3.3.1 Add Staff Information................................................................... 17
3.3.2 Modify Staff Information..............................................................18
3.3.3 Delete Staff Information...............................................................19
3.3.4 Print Staff Information..................................................................19
3.3.5 Import Staff Information.............................................................. 20
3.3.6 Export Staff Information...............................................................21
3.4 Parameter Settings.................................................................................. 21
Chapter 4. Attendance System...................................................................... 23
4.1 Default Shift......................................................................................... 23
4.2 Shift Definition.....................................................................................23
4.3 Shift Pattern......................................................................................... 32
4.4 Shift Allotment.....................................................................................33
4.5 Total Schedule......................................................................................35
Attendance Access System Manual 2
1.AAS installation
For first time login, User name field is admin, password is empty.
Attendance Access System Manual 8
For fingerprint terminals, you should first register users and fingerprint
on the device. During registration, keep note of the user ID and the
corresponding employee’s name to fill out the rest on the software.
For card reader only models,the proximity card’s number can be manually
entered within the software (or download from terminals after registration)
2.1 Modules
View Reports
For fingerprint terminals, you should first register users and fingerprint
on the device. During registration, keep note of the user ID and the
corresponding employee’s name to fill out the rest on the software.
Important Notice:
Notice:
Important Notice:
Notice:
Attendance Access System Manual 11
For select models that connects to the computers via RS232, the baud
rates of the software AND the terminal must be adjusted to match for
proper operations. The default baud rate is 38400 bps for most models
and can be changed in the “RS232/RS485 download” sub-menu on
the terminal.
Important Notice:
Notice:
If you wish to download through USB cable, you may have to install
the driver which can be found on the CD within the “driver” folder. Once
you have located the file, double click it to run.
Important Notice:
Notice:
For download through TCP/IP, the IP address of the terminal and software
must match.
* Any of the above communications can function properly only if the
parameters on device and software match
Consolidate all the possible work shifts for a day, then create your shifts
such as day shift, nightshift, long day shift, etc.
A. Shift Rules:
Select the proper Period Type according to the pattern’s cycle. For example,
one of the most common shift pattern is the weekly Monday to Friday
work week (see figure below). And for another instance, joe an external
contractor who was hired to perform installations on a new worksite for
3 days, the “Daily” period type might be helpful with the Schedule Period
set as 3.
B.Shift Allotment:
Shift Allotment is where you would officially assign a shift pattern to a
staff. Be sure to assign the starting and ending date.
C.Total Schedule
If everything is set up correctly, you may do a final check of staff’s
assigned schedule in a monthly view.
Attendance Access System Manual 13
Staff Data
Data Analysis
Generated Reports
(Daily, Monthly, etc)
2.3.8 View Reports
After data analysis,you may view reports.
Attendance Access System Manual 15
Chapter 3 HR System
3.1 Company
3.2 Department
Steps
1) Add Department
Click the【Add】 button, and enter department number, department name,
superior department, and the manager. Click 【Save】 to finish.
Note:Superior Dept. is a mandatory field. With the exception of the
headquarters, every departments and sub-departments must have a
superior department.
2) Modify Department
Click the 【Modify】 button to edit the fields, then click 【Save】 to finish.
3) Delete Department
Click 【Delete】to remove a previously registered department. However
if an employee is assigned to a department, it cannot be removed
4) Print
Click【Print】to print out a list of the departments.
5) Exit
Click the【Exit】button to return to the HR System main menu.
To ensure proper operation, the Staff No., Reg No., Name, Dept, and
Join Date fields must be filled in. Click 【Save】 to finish.
【Reg. No】:The UserID set on the attendance terminal. They must match
for normal operation.
【Join Date】:The AAS only process data starting from the Start Date,
so for certain scenarios, you might want to intentionally adjust the Start
Date.
Expand Dropdown
menu
Search Tool
You may also use the Search Tool to filter the staff list based on the
mandatory fields of staff information and gender. Select the field with
the left dropdown menu, then select the logic comparator(=,>=,<=,etc).
Finally enter the desired value in the rightmost textbox. Click 【Search】.
With the filtered user list, you may now click the row corresponding to
the staff, then click 【Modify】. The remaining steps are identical to those
outlined in the【Add】section.
Attendance Access System Manual 19
The prompt (above) is a reminder that deleting staff will also delete
their data.
Click “Browse” to locate the Excel file, then enter the sheet name if
it is not “Sheet1”. Click 【Next step】.
This is where you associate the categories on the excel files with the
fields on the AAS.
Attendance Access System Manual 21
Note: The department within Excel file must already exist on AAS.
If the staff information cannot be imported correctly, you can click “View
log file” to check the details. Otherwise, click 【Complete】.
This section allows you to add new categories as well as create preset
items for fields such as Education, Position, Title, etc, so that they could
be selected from a dropdown menu when inputting detailed staff information.
Attendance Access System Manual 22
Steps
1)Add Parameter Setting
Click the proper tab to begin, click 【Add】 to create a new preset item.
For instance, under “Education”, you could add “Bachelor’s Degree”.
When you’re done, click【Save】 to finish.
2)Modify Parameter Setting
Click to highlight the proper row to begin, click【Modify】,make changes
in the “Name field”. Click【Save】to finish.
3)Delete Parameter Setting
Click on the list to highlight the item you wish to delete, then click 【Delete】.
When the prompt appears, click 【Yes】or press ENTER to complete
the operation.
Attendance Access System Manual 23
For the software, “Shift” refers to the set of rules for time intervals during
which the staff is expected to be present. You may set the arrival time,
departure time, late in, early out, definition of absence, definition of overtime,
and so on.
Consolidate all the possible work shifts for a day, then create your shifts
such as day shift, nightshift, long day shift, etc.
Lexicon
【Shift Interval】:
These are time intervals within a shift. To clarify, “shift” in this manual
refers to the pattern for a day. Our software support a maximum of 3
shift intervals.
【Transaction Type】:
This is a property of a shift interval, for the convenience of calculating
the overtime pay. It can be either “Normal” or “Overtime”.
【Before】 :
The value (in minutes) in this field defines how long before the shift
interval can a staff punch in to count as attendance data.
Note: This is of concern to the attendance, not access permissions.
Punching in earlier than the “Prior” value can still unlock the door, it
just wouldn’t count on the attendance sheet.
Using the above figure as an example, if the “In Time” is set as 08:00
and “Prior” was set to 60, an employee will count as present beginning
at 07:00. The attendance module will not count employees as clocked
in before this time.
【After】:
The value (in minutes) in this field defines how late after the interval
time can a staff punch in to count as present
Continuing from the example above, an “After” value of 30 will cause
Attendance Access System Manual 26
clock ins between 08:00 and 08:30 to count. After 08:30 the interval
will count as absent. (Late time is defined in【Late In】, see below)
Note: Two Shift intervals including their respective “Prior” and “After”
intervals shouldn’t overlap. If “Out Time” for a time interval was 12:00
and the “After” was 60 (Latest “Out Time” 13:00). And the “In Time”
of the next “Shift Interval” was 13:30 with a “Prior” value of 60 (Earliest
“In Time” 12:30. A punch at 12:43 will not be recorded but the calculated
work hour and therefore wages will be inaccurate.
【Late In】:
The “Late In” value (in minutes) allows you to decide when a punch
in counts as late. The “Late In” time should be in between “In Time”
and “After” time therefore its value should be smaller than “After” value.
For example:【In Time】is 08:00,【Late In】set as 0,【After】as 30.
If a staff clock in at 08:01, they will be marked as late by one minute.
【Early Out】:
The “Early Out” value (in minutes) allow you to decide when a punch
in counts as early leave. The “Early Out” time should be in between
“Prior” and “Out Time” therefore its value should be smaller than “Prior”
value.
This field defines when the software deducts working hours based on
the total of Early and Late punch in times of a staff across all shift
intervals within a shift definition. So if this value is set to 10, and staffs
are required to show up between 08:00 to 18:00 and if a staff has
Attendance Access System Manual 27
【Day Crossover】:
If the shift crosses over to the next day, use this field to indicate which
clock in is on the next day. (for example if shift interval 2 “Out Time”
occurs on the next day, the field should be 4)
For the image above, shift interval 3’s “Out Time” crosses over to the
next day. The maximum allowed overtime in this case for purposes of
payroll is until 06:00. Any further stay will not increase the work hour,
and the employee has until 07:00 (“After” value of 60) to clock in
for “Out Time”, later than this time will be counted as absent.
Using the same shift as above, if a staff punches for the “Out Time”
of shift interval 3 at 23:00, the software will count an overtime of 4.5
hours. At 00:30, 6 hours, 06:15, 11.5 hours, and then at 07:01, absent.
Define how much earlier than the Shift interval 1 “In Time” will an employee
count as overtime.
For the example above, an employee can punch in starting from 360
minutes before 08:00, that is, 02:00. The value for “Early Arrival
Overtime” is 60 so an early arrival of any amount of time exceeding
60 minutes will count as overtime. For example, if an employee clocks
in at 06:00, it will count as an overtime of 2 hours. Otherwise if he
clocks in at 07:02, it will count as a typical record.
During the shift above, an employee has 240 minutes after 18:00 to
punch out (22:00) and overstaying will count as overtime in the system
as long as it exceeds 30 minutes. An employee leaving at 18:29 will
count as typical record, at 18:30, it counts as 30 minutes overtime.
【Default Shift】 :
If a shift is not assigned to a staff during registration, the “Default Shift”
will be assigned to said staff. This “Default Shift” can be edited manually.
Example 2:
Working day starts at 08:00 and ends at 18:00. Lunch hour begins
at 12:00 and ends at 14:00. Overtime begins at 18:30 giving staff a
break of 30 minutes and the work day ends at 21:00.
Example 3:
Working day starts at 08:00 and ends at 18:00. Lunch hour begins
at 12:00 and ends at 14:00. Overtime begins at 18:30 giving staff a
break of 30 minutes. The staffs are not allowed to work overtime past
06:00.
Example 4:
Half work days (typically Saturday)
Working day starts at 08:00 and ends at 12:00. If you want to include
Attendance Access System Manual 31
parameters that define overtime, check the boxes for “Early Arrival
Overtime” and/or “Off Work Delay Overtime” and enter a value.
Note: Overtime cannot be further than the “After” value so if you choose
to add this function, set a large Prior/ After value to avoid counting as
absent.
Steps
1) Add Shift Definition
Within【Shift Definition】, click “Add”,input the shift number, shift name
and department (default as the entire organization). Then confiture the
Shift intervals parameters. Click【Save】to finish after you have confirmed
the input parameters.
Define how the working hours look like over a shift cycle.
For example, the image above shows a Shift Pattern of 8 days with
6 actual working days and two rest days.
Steps:
1) Add Shift Pattern
Within【Shift Pattern】, click “Add” and input Shift Pattern Name, Period
Type, Shift Period, etc. Then for each day, select the appropriate shift
with the drop down menu (click on a field beside the day to reveal
drop down menu). Click【Save】to finish.
2) Modify Shift Pattern
Within【Shift Pattern】, click on the Shift Pattern from the list at the
bottom. Click【Modify】and begin editing. Click【Save】to finish.
3) Delete Shift Pattern
Within【Shift Pattern】, select the Shift Pattern from the list at the bottom,
then click【Delete】.
Now that you have created Shift and Shift Patterns, you must assign
proper and meaningful report apart from Shift Definition and Shift Patterns.
Steps:
1) Add Shift Allotments
Within【Shift Allotment】, click “Add”. Then click “Select Staff”. A new
Attendance Access System Manual 34
window will pop up (see figure below), allowing to select the staff(s)
that will work according these shift patterns.
Use the directory of departments on the left to find the staff(s), click
on the department, then select the staffs under Staff to be choosed 0
records Source 0 records. Once the staff is highlighted, click the “Single
Selection” button to transfer the staff to the Selected staff 3 records.
The “All selection” button is used if the whole department follows this
shift pattern. Click 【Confirm】.
Now select the dates that these shift patterns are effective on.
Click【Save】to finish.
You can view the total schedule in a monthly calendar view, you could
easily modify the shift pattern in this matter as well.
Click “Attendance Management” then “Total Schedule” to come to the
window below.
Department
Directory
List of Staffs
Steps:
1) View Total Schedule
First select the proper “Month” and enter the proper staff information.
Alternatively you may use the Department Directory (remarked on figure
above) to find the staff. Select the department, then click on the staff
on the “List of Staffs” directly below.
Attendance Access System Manual 36
This is where you define the holidays that apply to your staffs. These
holidays will be counted as day off.
Click “Attendance System” then “Holiday” to begin.
Steps:
1) Add Holiday
Click “Add” to begin. Input the fields including the Holiday No., the holiday’s
name, start date and end date. Reason field can be used for remarks.
Click “Save” to complete the operation.
2)Modify Holiday
Select the row corresponding to the Holiday you would like to edit, click
“Modify”. Edit the fields, then click “Save” to finish.
3)Delete Holiday
Select the row corresponding to the Holiday you would like to delete.
Attendance Access System Manual 37
This section allows you to register employees for leave, business trips,
external work, working away from office, etc.
Steps:
1) Add Leave Registration
Within Leave Registration, click “Add”. Then click “Select Staff” to open
a new window.
done, click “Confirm.” Now you are back in the Leave Registration main
window, input the correct start and end’s date and time, Leave Type
and Reason if any. Click “Save” to finish.
Lexicon
【Leave Type】:Allows you to define the type of leave. There are 7
types of leaves: Personal Affairs, Sick Leave, Maternity Leave, Marriage
Leave, Annual Leave, Out Offsite Duty, and Business Trip.
Steps:
1) Add Manual Punch
Within Manual Punch, click “Add”. Click “Select Staff” to bring out a
new window. Use the directory tree to find the employees, then click
“Single Selection” or ”All Select” to move staff into the Selected Staff
list. Click “Confirm”. Now fill in the “Start Date”, “End Date” and input
the clock-in times 1 through 6 (if applicable). Be sure to record the
Attendance Access System Manual 39
This module allows you to define the rules to calculate overtime in the
report. Click “Attendance System”,then “Overtime Rules” in the side
panel.
Lexicon
【 Initial Value 】 : An overtime exceeding this duration will count as
overtime.
【Integer Value】: The system only counts overtime in blocks of this time
interval. (For clarification see example below)
【 Overtime Rate 】 : A multiplier to convert overtime to effective work
hours.
For example: Using configurations on the image above. If an employee
stayed an extra 65 minutes, the duration qualifies as overtime because
it exceeds 30 minutes. Now the software counts overtime in blocks of
20 minutes so it only counts 60 minutes. The Overtime Multiplier of 1.5
converts the 60 minutes into a final effective work time of 90 minutes.
Steps:
Attendance Access System Manual 40
1)USB Communication
Select this mode if you have a USB to USB male to male cable. The
“Machine ID” must match with the device ID on the device proper. Then
Click “Save” to finish.
2) Serial Port
The “Machine ID” and Baud Rate (Default 38400bps) must match with
the system info on the device itself. Select the “Serial Port” of the PC.
To find the proper COM number, go to Window’s Device Manager as
shown in the image below. “Device Utility” and “ Device Location” are
optional but should be filled properly for proper documentation.
3)TCP/IP
Attendance Access System Manual 42
4)P2S
The server IP address value on the terminal must match your server
IP address. If the server doesn’t have a static IP, then you must set
its domain name instead within the terminal.
Lexicon
Click “Upload Staff Information”, use the staff directory to move staffs
into the selected list on the right (See Image Below).Click “Confirm”
to initiate the upload operation.
If the fingerprint data are already on the devices, select the “Register
name only” checkbox at the top to upload the names.
Attendance Access System Manual 45
【Delete registration info in the machine 】:Deletes the user on the terminal.
Select a user in the list and click “Delete registration info in the machine”.
2)Bell device
Time attendance terminals come with an internal bell function (select
models have external bell sockets).
Select the “Bell device” tab. The window will be as shown in the image
below. The interface allows you to set 8 sets of bell chimes and their
times.
Attendance Access System Manual 46
Now insert the USB flash drive to the PC, click “Get U Disk Record”
and navigate to the .TXT file to import data.
2) Registration Data Download
After inserting a flash drive into the terminal, you may use the “Download
all FP” within “U-Disk download” on the terminal to pull attendance records
onto the flash drive. At the operation’s completion, a file ‘AFP001.DATA’
will be generated (001 is the Device ID).
Now insert the USB flash drive to the PC, click “Get U Disk FP Template”
and navigate to the .DATA file to import data.
Attendance Access System Manual 47
The left panel will show the devices and their connection status. The
right panel allows data export.
The “Clear Data List” clears up the displayed data in the center of the
window for viewing purposes. (The actual data is already saved into
the database).
The top section contains daily templates specifying the times at which
access is granted. The bottom contains weekly templates that uses the
daily templates. (Max 8 each)
Select a time zone number from the dropdown menu, then change the
“Time Zone” intervals and “description” fields, click “Confirm”.
Each unlock Group consists of 4 groups. This means you can require
up to 4 people sign in consecutively to unlock a door. The system allows
a maximum of 5 “Unlock Combinations”.
Steps:
Change the Group (Unlock Combination Group Number) and week period
Attendance Access System Manual 55
Use the staff directory to find the employees and use the buttons (red
circle in the image above) to move them onto the “Authorized List”.
Once you have configured the settings throughout section 5.1-5.3, you
may upload these access parameters within “Device Management”. Select
the devices with the check box on the left, then click the “Access Parameters
Setting” within “Device Management” to upload these settings. (see image
below)
Attendance Access System Manual 56
View events for the terminals such as user access, alarm triggered, etc.
Keeps track of button click event within the software that unlocks the
door.
Attendance Access System Manual 58
View Alarm events for the terminals such as unauthorized door unlocks
and duress alarms.
Attendance Access System Manual 59
1)USB Communication
Select this mode if you have a USB to USB male to male cable. The
“Machine ID” must match with the device ID on the device proper. Then
Click “Save” to finish.
2) Serial Port
The “Machine ID” and Baud Rate (Default 38400bps) must match with
Attendance Access System Manual 60
the system info on the device itself. Select the “Serial Port” of the PC.
To find the proper COM number, go to Window’s Device Manager as
shown in the image below. “Device Utility” and “ Device Location” are
optional but should be filled properly for proper documentation.
3)TCP/IP
Lexicon
Click “Upload Staff Information”, use the staff directory to move staffs
into the selected list on the right (See Image Below).Click “Confirm”
to initiate the upload operation.
If the fingerprint data are already on the devices, select the “Register
name only” checkbox at the top to upload the names.
Attendance Access System Manual 63
【Delete registration info in the machine 】:Deletes the user on the terminal.
Select a user in the list and click “Delete registration info in the machine”.
2)Bell device
Time attendance terminals come with an internal bell function (select
models have external bell sockets).
Select the “Bell device” tab. The window will be as shown in the image
below. The interface allows you to set 8 sets of bell chimes and their
times.
Attendance Access System Manual 64
Now insert the USB flash drive to the PC, click “Get U Disk Record”
and navigate to the .TXT file to import data.
This is used to define the opening hours from Sunday to Saturday. You
could define a total of 50.
Attendance Access System Manual 68
Select a time zone number from the dropdown menu, then change the
“Time Zone” intervals and “description” fields, and select the verification
mode. click “Confirm”.
Steps:
Use the staff directory to find the employees and use the buttons (red
circle in the image above) to move them onto the “Authorized List”.
Once you have configured the settings throughout section 6.1-6.2, you
may upload these access parameters within “Device Management”. Select
the devices with the check box on the left, then click the “Access Parameters
Setting” within “Device Management” to upload these settings. (see image
below)
Attendance Access System Manual 71
View events for the terminals such as user access, alarm triggered, etc.
Attendance Access System Manual 73
In the main window, look for “System Management” in the top left corner.
The menu includes 【Change password】,【User Management】,【System
Initialization】,【Duplicated original data processing】【Compact Database】,
【Restore Database】、【Backup Database】,【Clear Data】, and【Close
System】.
access.
Steps:
1) Add AAS User
Within “User Management”, click “Add” to bring up the “User Properties
Attendance Access System Manual 75
Here you can enter the information and credentials for the user as well
as their permissions within the system. After you are done, click “Save”
to finish.
The “User properties page” will appear for you to modify the fields. Once
finished, click “Save”.
This operation creates a backup file within the directory you specified.
In the event of system failure or corrupt files, this file can be used on
a fresh installation to restore the settings.
Attendance Access System Manual 77
With the windows prompt, navigate the directory to find the backup file
with .mdb extension. Click “open” to finish.
credentials.
Select the data for the desired months by clicking their corresponding
checkboxes. Click “Confirm” to finish.
Attendance Access System Manual 80