INDUSTRIAL ATTACHMENT

 NAME: GEOFREY KATAMU SHIULI

 INSTITUTION: SHAMBERERE TECHNICAL TRAINING INSTITUTE

 COURSE: DIPLOMA IN ACCOUNTANCY

 ADM NUMBER: 8269

 LEVEL: YEAR TWO

 ATTACHMENT FIRM: NATIONAL GOVERNMENT CONSTITUENCY DEVELOPMENT FUND, MALAVA

 ADDRESS: P.O BOX 281-50103, MALAVA

 ATTACHMENT PERIOD: 3MONTHS [MAY 2023 TO JULY 2023]

 SUPERVISOR: MR BONIFACE WEKESA

THIS ATTACHMENT REPORT IS SUBMITTED IN PARTIAL FULFILMENT OF THE REQUIREMENT FOR THE
AWARD OF DIPLOMA IN ACCOUNTANCY BY GEOFREY KATAMU SHIULI

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TABLE OF CONTENTS
o Cover page………………………………………………………....…
o Table of contents……………………………………………………….……
o Declaration…………………….………………………………….………….
o Acknowledgement…………………………………………….………..…....
o Dedication………………………..………………………………………….
o Abstract………………………………………………………….………..…

Chapter One………………………………….……………………………………5

1.0: Overview Industrial Training Attachment

1.1 Background of the organization

1.2 Main functions/ core activities of Malava CDF

1.3 Vision, mission statement and core values of CDF

1.4 Organization structure of CDF

1.5 Duties and responsibilities of key departments

1.6 Duties, responsibilities of key personnel in the organization

1.7 Contacts

 Chapter Two……………………………………………………………………….14

2.1 General activities undertaken in the departments

2.2 Skills and knowledge gained in the organization

2.3 Challenges experienced

2.4 Assigned activities in the accounts department

2.5 Assigned activities in the whole organization

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 Chapter Three…………………………………………………………………..17
3.1 Benefits of the attachment exercise

3.2 Strategy for utilization of conduct

3.3 Achievements of the organization

3.4 Challenges encountered by the organization

3.5 Challenges I encountered

 Chapter Four………………………………………………………………22

4.1: Findings

4.2 Conclusion

4.3 Recommendation

4.4 References

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 DECLARATION

My declaration is that this attachment report is a result of the research I did on my own , meaning
nothing of such look has ever been submitted to any other examination body by anyone . And no one is
permitted to present it.

Name ……………………………………………………..

Sign………………………………………………………...

Date………………………………………………………..

Contacts: 0740869214/0794762005/0700486679

Email:geofreykatamu@gmail.com

Declaration by the supervisor

Attachment report has been submitted with my approval as TSNP supervisor.

Contact: 0710105848

Thank you

ACKNOWLEGMENT

I thank God for this wonderful deed in my life all the way from when I stepped in nursery to this level and
the far am going. I humbly appreciate my parents that for unlimited support they always give me; both
spiritually, emotionally and financially. Can’t forget my friends for their maximum support towards my
progress

I sincerely appreciate accounts office led by Mr. Wekesa Boniface who’s my supervisor .I really appreciate
him too for his supervision has been of high value to me and I thank the entire NG-CDF for accepting me to
be attached in your firm.

DEDICATION

I humbly dedicate this report to my parents, relatives, Malava CDF and friends. Parents have really
supported unlimitedly; financially, spiritually and even emotionally .May God bless you all.

ABSTRACT

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The main objective of undergoing an industrial attachment is to expose the undergraduate students
in practical knowledge and expertise of the theoretical knowledge acquired in knowledge and
expertise of the theoretical knowledge acquired in class. The purpose of this report is to explain
what I did and learned during my attachment period with NG-CDF in Finance department. This
report is also a requirement for the partial fulfillment of the requirement for the award of degree in
Business Administration (Accounting option). The report focuses primarily on the general activities
undertaken in the organization and specific duties that I undertook during my attachment, what is
gained as profile skills, working environment success and shortcomings that I encountered when
handling various tasks assigned by supervisor. The report gives a number of observations analysis,
comments and recommendations on attachment with conclusion. It is hoped that this would serve as
stepping stone towards the improvement of the internship program .This illustrates what I learnt
during my three months of attachment period at NG-CDF in Finance office. Report is part of requirements
for partial fulfillment of the award of DIPLOMA In ACCOUNTANCY .This report stresses on the general
activities that takes place in this organization and some other specific tasks that I took part in during my
attachment. As usual, shortcomings were on my journey, that’s during my attachment period and some are
unfavorable weather condition, means of transport to place of work .This report shows some of the
analysed observations, comments and recommendations on attachment with conclusion. It’s my hope that
this would be a strait and right path way to a successful internship.

CHAPTER ONE

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 INTRODUCTION

…………..1.0: Overview Industrial Training Attachment………….

Industrial attachment is an industrial experience in which students are subjected to potential

employers of graduates. It comes as a partial fulfilment of the first-year course. Attachment is an
essential practice to the curriculum of Shamberere Technical Training Institute. Industrial
attachment is meant to expose students to the work environment and supply them to relevant
experience. During the attachment students not only gather relevant experience but also face
challenges and they come out with solutions to the encountered problems. This prepares them well
for the job market. During attachment there is assessment where college supervisor come to see
what the student have learnt during the process. They award points to the same.

…………….1.1: History of the Organization…………

Constituency Development Fund is a government that’s ran by ministry of national treasury. Was put in
place in 2003 by the late President Mwai Kibaki to ensure there’s equal distribution of national resources
in all Kenyan’s regions.210 is the number of constituencies it started with, later they increased in
number to 2013 to 290 constituencies .They are supported with government of Kenya. Year to year CDFs
are slowly growing in ways of developing constituencies like building schools,offering bursaries to those in
need. Due to its growth it has led to various offices i.e. accounts office, procurement office, registry office,
project office, parliamentary office, conference hall department and manager office, boardroom office.

………….1.2: Main Function/ Activities of MALAVA Constituency Development Funds……………

They are as follows;

i. Giving bursaries to students

ii. Infrastructure in educational institutions such as building classes, toilets etc.
iii. security by constructing police posts, chief offices, DC offices and installing security
lights
iv. They support in social security by paying for the people NSSF and NHIF
v. Maintain environment clean by covering environment through cabbage
collection ,constructions of latrines and toilets and increase forest re-forestation to
avoid pollution
vi. They also give support in sports facilitating tournaments, purchasing materials for
sports
vii. They also support in emergency issues arising in the government institutions that
are under constituencies development

…………1.2. Basic CDF services……..

 Preparing bursaries forms

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  Receiving clients and attending to them

 Receiving all individual documents required for bursary

 Ensures procedures for applying for bursary are adhered to

 Recording students who applied for bursaries

The constituency development fund ensures all procedures are adhered to avoid conflicts, complaints from
clients who did not qualify.

Vision, Mission Statement and core Values of CDF………

………..1.3.1: Vision Statement…………

The vision statement of CDF is;

Equitable socio-economic development in the constituency.

……….1.3.2: Mission Statement……………

To provide leadership and policy direction for effective and efficient management of the fund.

……1.3.3: Core Values of CDF…….

 Transparency and accountability-we uphold high

standards of transparency ,accountability, equity and
inclusiveness in the service of the people
 Professionalism and integrity-we are committed to
acting at all times with honesty, fairness and
professionalism
 Commitment and teamwork-we have a strong
commitment to teamwork with commitment to our
stakeholders
 Neutrality and objectivity-we promote development
activities that meet the needs of the present without
compromising the ability of future generations to meet
their own needs
 Timeliness and excellence-we adhere to promote
delivery of service
 Advocacy and citizen participation-we involve citizens
in making decisions about programs we fund

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………….1.3.4: Service Charter………..

Who we are:
National Government Malava Constituency Development Fund (NG-CDF) is
established under Section 43(1) of the National Constituencies Development Fund
Act, 2015. It is charged with the responsibility at its discretion, determine quantum
of instalment to various projects in the constituency, taking into account the
disbursement received and the requirement of different projects.

……………1.4: Organization structure of CDF………..

CDF manager is the head of the firm He ensures all activities in his firm are carried out in a right manner
for the smooth progress of the Organization. He supervises every activity going on his firm i.e regulates
expenditures of constituency development fund, holds meetings and makes decision for the progress of
CDF. The management and administration of CDF resides in the office of administrator. Government of
Kenya is the overall commander and formulator of policies and general guidance in order to provide the
Supply Chain. Management smooth run of the CDF. All is done to due to the aim of the vision of 2030. The
board of managers are the advisor of various aspect of organization’s projects. Has finance office, registry
officer, administrative officer, project officer and other

CDF MANAGER

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FINANCE OFFICER REGISTRY OFFICER ADMINISTRATIVE
HHhhhhh
OFFICER

PROCUREMENT DEPT ACCOUNTS DEPT MAINTENANCE SUPPORT STAFF

PROJECTS OFFICER

OTHER DEPARTMENT HEADS HEADS OF CDF

e.g. Board room, conference DEPARTMENTS e.g Chairman
Hall OTHER STAFF of CDF, secretary to Manager
MEMBERS theManager

……………1.5. Duties & Responsibilities of Key Departments……………

The following are the departments of CDF and their duties

………..1.5.1: Accounts/Finance department (Host Attachment Department)………..

 This is the department that has the mandate to perform the following functions/activities;

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  Maintaining a cashbook analysis

 Accounting for collections from the CDF cashiers/clerks, receiving collection report and
cash analysis.

 Making of payment vouchers for payment of salaries, supplies, allowances and others.

 Closing of cash book at the end of financial year

 Writing of cheques and issuing of cash as per payment vouchers

 Summing up of revenue collected to see if it tallies with the banked as revenue banked
directly

 Record expenditure

Assigned Activities in the Accounts department

 The following were the duties that I was assigned and applied my skills &knowledge at the
department for the Human Resource Management smooth running of the CDF activities

 Detection of errors and its correction

 Filing documents and arranging them systematically

 Preparation of payroll

 Bank reconciliation

 Preparation of vouchers

 Photocopying documents

 Maintenance of cashbook

 Receiving clients in the office

………….1.5.2: Procurement department………..

Mandate to procure quality goods, services and works at a competitive price and operates through
a procurement committee which manages the whole process of procurement of goods services
needed in the CDF. It deals with the purchase of goods and services.

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………….1.5.3. Projects department…………

The following are are its duties ;

o Inventory of machines and infrastructure of machines

o Installs new machines
o Traines students on attachment
o Preventing & carrying out periodic maintenance on equipment plants furniture’s
o Carrying out of repairs and services on equipment’s
o Training on new machines

…………1.5.4 Administration department………….

Its roles;

Assists in policy making

Administers on dayly activities

Assists in management of internal and external correspondences.

1.5.5 Parliament office department

Used for holding meetings concerned CDF

…………..1.5.6 Conference hall………………….

Holding meetings concerning CDF

Hired by different people from different sections for meetings

Used by staffs when they have as

……………..1.5.7 REGISTRY OFFICE DEPARTMENT…………….

 Registering of different sectors concerning system

 Carrying out assessment in Supply Chain Management

 Provision of care services to people who would wish to go for attachment ends.

…………1.6:Duties and Responsibilities of key personnel in the Organization………..

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The key personnel in an NG-CDF office may vary depending on the specific organizational
structure and roles designated by the government, but typically, the following are common key
personnel and their duties and responsibilities:

 Member of Parliament: Patron of NG-CDF

 Represents the constituency in Parliament and chairs the NG-
CDF committee.
 Plays an oversight role in ensuring the funds are utilized
appropriately and in line with the NG-CDF Act.
 Participates in the identification and selection of development
projects within the constituency.

 NG-CDF Committee: Comprises the MP (as the chairperson) and other

stakeholders from the constituency, including representatives from
various sectors and government officials
 Determines the priority development needs of the
constituency and approves projects to be funded.
 Ensures transparency, accountability and adherence to
the NG-CDF guidelines and regulations.

 NG-CDF Manager/Account Manager:

 Manages the day-to-day operations of the NG-CDF office.
 Implements decisions made by the NG-CDF Committee.
 Oversees the budgeting and allocation of funds to different
projects.
 Maintain financial records and prepares periodic reports for
accountability purposes.

 Project Coordinators:
 Responsible for the planning, implementation and monitoring of
specific development projects.

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  Liaise with stakeholders, contractors and communities to ensure
projects are executed efficiently.
 Monitor progress, address challenges and report on the status of
projects to the NG-CDF Manager.

 Finance and Administration Officer:

 Handles financial matters, including disbursement of funds to
projects and maintaining financial records.
 Prepares financial reports and ensures compliance with financial
regulations and auditing procedures.
 Assist in administrative tasks, including maintaining office
records and correspondence.

 Monitoring and Evaluation Officer:

 Conducts monitoring visits to project sites to assess progress and
adherence to project plans.
 Evaluates the impact of completed projects on the community and
reports findings to the NG-CDF Committee.
 Suggests improvements and adjustments to ongoing projects
based on monitoring results.

 Community Liaison Officers:

 Act as a link between the NG-CDF office, the community and
other stakeholders.
 Facilitate community participation in project identification,
planning and implementation.
 Conduct sensitization and awareness programs to inform the
community about NG-CDF projects and processes.

-It is important to note that the roles and responsibilities of key personnel in the NG-CDF office
may evolve over time, and there could be variations based on local arrangements and update to the
NG-CDF Act or related guidelines.

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 ………1.7 Contacts:……

MALAVA CDF contacts

Website: www.cdf.go.ke

Tel: 0721901620

or

Email: malavacdf@yahoo.com

CHAPTER TWO

THE PROCUREMENT DEPARTMENT

………..….2.1 General Activities Undertaken in the Department…………..

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The procurement department serves as the purchasing unit of the region. The procurement function of the
CDF is wide as different goods, services and works need to be purchased for use in different user
departments.

The following are some of the functions of supply chain department in the CDF;

 Prepares and advertise and distribute invitations to prequalify, prequalification documents an

invitations to express interest.

 Receive, open and safeguard application to prequalify and expression interest

 Issue bidding documents and coordinate the evolution of bids

 Manage all public procurement and disposal activities of the organization

 Conduct periodic and annual stock taking.

 Preparations of contract documents in line the award decisions

 -purchasing on the behalf of the organization

 -Receiving and management of stores

 Filing of documents related to procurement process i.e. contracts, tender, prequalification and
qualification documents, delivery notes LPOs etc.

 Certify the invoices and payments vouchers to suppliers

 Preparation of procurement and disposal plans

 Issuing and control of store

 Maintaining any standing list of bidders or prequalified bidders required by the organization

……..………2.2:Skills and knowledge gained in the organization……………

Throughout my attachment period with CDF, I was able to develop competence and gain skills in various
fields, and are as follows

I was acquainted with the expectations of working in a highly competitive environment

I accessed the interest in the occupation am undertaking that’s Administration

There was an opportunity to apply the principles and techniques theoretically learned in class into real
problems solving situations.

During my attachment I was able to be equipped with practical skills that might not be appreciated in
school, like dress code team work time management efficient on task problems management and able to
encounter and practice my communication skills taught in class

Mind transformed from school to the world of work in Human Resource Management office which smoothly
helped me to enhance my conduct for job placement.

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……………2.3 Assigned Activities in the Accounts department…………

The following were the duties that I was assigned and applied my skills &knowledge at the department for
the Human Resource Management smooth running of the CDF activities

 Correction of errors and its detections

 Filing documents and arranging them systematically

 Preparation of payroll

 Bank reconciliation

 Preparation of vouchers

 Photocopying documents

 Maintenance of cashbook

 Receiving clients in the office

 Handling clients coming into the office

……………………2.4 Assigned activities in the whole organization…………….

 Was able to join social worker in their training on how to use some machines and were part
beneficiaries in skills.

 Filing of payment vouchers in the accounts department,

 Photocopying of papers and binding.
 Empting of a room to be used in installation of WI~FI installation.
 Preparation of cashbook

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 CHAPTER THREE

PURPOSE OF THE ATTACHMENT EXERCISE

……………….3.1 Benefits of the attachment exercise…………….

In respect to my objectives during the attachment period, the whole process was successful and I achieved
my target.

I learned a lot of things which added to my experience in purchasing and supplies as far as concerned. Apart
from knowledge acquired in my course, I was able to acquire new theoretical skills about my field of study
which are more importance to my knowledge and understanding about accounting field.

……………..3.1.1 Benefits to the organization……………..

 From assigned duties and responsibilities, I was able to perform and reduce work
load to my supervisor who is in judge to perform all duties.

 I was able to process invoices for payment of the suppliers

 On daily basis I was issuing items from stores to the user department all-round the
CDF

 Inspections of goods received from the suppliers to ensure that quality items are
allowed in the system

 I used update bin card hence ensuring that the department has a clear records of
items.

 Verification of receipts from revenue this ensure if they tally with what is the bank

 Cutting down of cost that could have been used to high extra man power

………………3.1.2 Benefits acquired /learning experienced acquired…………….

My training exercise has aided me in analyzing my options and situations. During the attachment I gained
skills in different axes.

Professionally, I had the opportunity to put into practice what I have been learning in class like the
procurement process tendering sending quotations, evolution process and evolution committee
proceedings and PPAD ACT.I have gained a greater level of confidence through my interaction with
different interaction with different classes of people and top officials .I have gained good interpersonal
skills.

Personally, my knowledge about procurement and its rules was expanded as I went through the public
procurement and disposal act in details; I have learned and acquired team work, efficient on task and
problems management skills

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…………….3.2strategy for utilization of conducts………………….

Though I faced draw backs it was easy to get the experience and skills I was taught, I acquired skills on how
to utilize the content and solving of problems and interact with different categories of peoples.

The following are ways and strategy I used;

 Though there was limited time cover all what learned in class but I worked tirelessly to see the
success in my training, I adopted time management skills which enabled me to catch up.

 We spare time for practical lessons with my supervisor in the department,

 I accomplished assigned duties on time to ensure that I had time to cover what I need to capture.

 My curiosity helped me for nothing new passed my attention, many questions I asked leading to
covering of my experience.

 Visual utilization for some knowledge I acquired from seeing what my supervisor does in the
labeling in the stores

 At times I had time reading, going through the PPAD and documents in procurement related.

……………3.3Achievements of the Organization……………

 Infrastructure Development: NG-CDF has funded numerous

infrastructure projects, including the construction and rehabilitation of
roads, bridges, schools, health centers and water supply systems. These
projects have improved access to essential services and enhance the
overall living conditions of the constituents.
 Education Support: NG-CDF has been a significant contributor to the
improvement of education facilities in the constituency. It has funded the
construction and renovation of classrooms, libraries and laboratories, as
well as providing resources such as textbooks and learning materials.
This has helped enhance the quality of education and increase
enrollment rates in various areas.
 Healthcare Enhancements: The fund has supported the development of
healthcare facilities, including the construction and equipping of
dispensaries, health centers and learning maternity wards. This has

17
 resulted in better healthcare access and improved health outcomes for
residents.
 Youth and Sports Development: NG-CDF has been involved in
supporting youth empowerment initiatives and sports development. It has
funded projects such as sports field, youth centers and vocational
training programs, helping young people acquire skills and engage in
productive activities.
 Water and Sanitation Projects: The fund has played a crucial role in
providing access to clean water and improved sanitation facilities. It has
funded the drilling of boreholes, installation of water tanks and
construction of public toilets, addressing water scarcity and promoting
better hygiene practices.
 Poverty Alleviation: NG-CDF has supported various income-generating
projects aimed at reducing poverty and empowering communities
economically. This includes funding for agricultural initiatives, small-
scale businesses and cooperatives that create job opportunities and
improved livelihoods.

…………3.4:Challenges Encountered by the Organization………

 Misappropriation and Corruption- One of the primary challenges

face by the NG-CDF is the misappropriation of funds and
corruption. Some individuals entrusted with managing the funds
have been accused of embezzlement and diverting funds meant for
development projects to personal gain.
 Lack of transparency and accountability- There have been
concerns about the lack of transparency and accountability in the
allocation and utilization of NG-CDF funds. Citizens have often
raised questions about the selection of projects and the overall
decision-making.
 Political interference- Politicians may sometimes interfere in the
allocation of NG-CDF funds, favoring certain projects or areas

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 that align with their political interests, rather focusing on genuine
development needs.
 Inadequate capacity and technical expertise- The constituency
may face challenges in implementing development projects due to
a lack of technical expertise and capacity. This can lead to delays
and suboptimal execution of projects.
 Uneven distribution of funds- Disparities in the allocation of NG-
CDF funds have been reported, with some constituencies
receiving more funds than others. This can perpetuate
inequalities and hinder equitable development of different
regions.
 Limited community involvement- In some instances, there has
been limited involvement of local communities in the decision-
making process regarding NG-CDF projects. This lack of
consultation can result in projects that do not address the specific
needs and priorities of the communities they are meant to serve.

-It’s important to note that efforts have been made by various stakeholders to address these
challenges and improve the effectiveness of NG-CDF in promoting local development and
empowering communities. However, the successful resolution of these issues largely depends on the
commitment of government officials, local leaders and citizens to ensure transparency,
accountability and community participation in the management of NG-CDF funds.

………………3.5CHALLENGES I encoumtered……………

My training experience has been quite good through the process I had some observations

During securing of a place to be attached was a problem as much organization would refuse to
answer letters and other fail just communicate back to the request.

I was able to note that during the period of searching the place it requires finance at times you

to travel to deliver your attachment requests. This led too much spending and finance is limited.

Limited period of training, I also observed that three month time is not enough to acquire all

19
 that is covered in class. Leading for student to strain through limited time. During attachment time
you find that there is limited work in the department that can expose student to utilize and attain
knowledge.

Also ,during the attachment, there is neither provision to pay attachés nor any drafted allowances
so as to lease expenses during the training period thus catering for the daily expenses becomes a
burden to attaché.

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 CHAPTER FOUR

…………..RESOLUTIONS TO THE CHALLENGES…………

Here are some solutions to the challenges I faced on industrial attachment;

 Adapting to the work environment: I was proactive in observing and learning from
experienced colleagues, asked questions and sought feedback regularly.
 Managing time effectively: I created a schedule to prioritize tasks, set realistic goals and
avoided procrastination.
 Dealing with new responsibilities: I sought guidance from the supervisor, took initiative to
learn new skills and stayed open to constructive feedback.
 Handling conflicts with colleagues: I practiced effective communication, actively listened
to others and tried to resolve conflicts through open and honest conversations.
 Balancing work and academic commitments: I planned and organized study time and I
found ways to integrate learning from both experiences.
 Communication issues: I sought clarification when needed, asked for feedback on my
communication skills, and practiced active listening and clear expression.
 Technical difficulties: I requested training or additional resources, sought help from
colleagues or supervisor and invested time in self-learning to improve technical skills.
 Aligning academic knowledge with practical application: I reflected on my academic
knowledge and found ways to apply it to real-world tasks, discussed concepts with
colleagues and asked for guidance when needed.

-Remember that communication, adaptability, and willingness to learn greatly contributed to

overcoming the challenges I encountered during my industrial attachment.

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………………….4.1: FINDINGS………..…..

 Budget Allocation Analysis: Identifying how funds are allocated within the organization and
evaluating the effectiveness of different budgetary decisions.
 Program Impact Assessment: Assessing the impact of specific programs or projects initiated
by the organization on the target beneficiaries or the community.
 Operations Efficiency Review: Analyzing the efficiency of internal processes and
recommending improvements to enhance productivity.
 Stakeholder Engagement Evaluation: Evaluating the organization’s interactions with
stakeholders and identifying ways to improve communication and collaboration.
 Compliance and Regulatory Audit: Conducting audits to ensure the organization complies
with relevant laws, regulations and policies.
 Social and Environmental Impact Study: Investigating the social and environmental impact
of the organization’s activities and suggesting measures for sustainability and responsible
practices.

Limited infrastructure and poor maintenance.

Infrastructure is still a challenge as the CDF has no administration block, staff houses and casualty

Despite there being a new born unit, it is not functional.

……………4.2: CONCLUSION………….

In conclusion, the National Government Constituency Development Fund (NG-CDF) in Kenya has
faced several challenges that have impacted its effectiveness in promoting local development and
addressing community needs.

Misappropriation and corruption, lack of transparency and accountability, political interference,

inadequate capacity, uneven fund distribution, and limited community involvement have all been
significant hurdles.

To overcome these challenges and enhance NG-CDF’s impact, a series of recommendations have
been proposed. Strengthening transparency and accountability, enhancing oversight and anti-
corruption measures, decentralizing decision-making, building capacity and technical expertise,

22
establishing clear guidelines for political involvement, promoting equitable fund distribution,
encouraging community involvement, fostering collaboration and partnerships, monitoring and
evaluating projects and promoting information dissemination are all crucial steps to address these
issues.

Implementing this recommendation will require a collective effort from government officials, local
leaders, citizen development partners. By doing so, NG-CDF can towards its intended purpose of
empowering communities, promoting sustainable, development, and reducing inequalities across
different constituencies in Kenya.

It’s important to recognize that progress in addressing these challenges may take time and
sustained commitment. Continuous monitoring evaluation and adaptation will be necessary to
ensure that NG-CDF operates efficiently and remains responsive to evolving needs of the
communities it serves.

By adhering to principles of transparency, accountability, community involvement, NG-CDF can

make a positive and lasting impact on the lives of Kenyans citizens and contribute to the nation’s
overall development goals.

…………….4.3: RECOMMENDATION…………..

The following recommendations can be considered to overcome the challenges experienced by the
organization;

 Strengthen transparency and accountability measures: Implement mechanisms that ensure

openness in the allocation and utilization of funds. Publish detailed information about fund
allocation, projects selection criteria and progress reports regularly. This will enable
citizens to track the funds’ usage and hold accountable those responsible for managing
them.

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 Enhance oversight and anti-corruption measures: Establish independent auditing bodies to
regularly review NG-CDF operations and investigate any instances of misappropriation or
corruption. Strict penalties should be enforced for individuals found guilty of embezzlement
or diverting funds for personal gain.
 Decentralize decision making: Involve local communities in the decision-making process
for project selection and implantation. Foster participatory planning and engage citizens in
identifying their community’s development priorities. This will ensure that the projects align
with the genuine needs of the people they are meant to benefit.
 Build capacity and technical expertise: Invest in training and capacity-building programs
for NG-CDF management committees and local officials. This will enhance their ability to
effectively manage and execute development projects, leading to better outcomes and few
delays.
 Establish clear guidelines for political involvement: Develop and enforce guidelines that
prohibit politicians from influencing the allocation of funds for personal or political gain.
Projects should be selected based on objective criteria and community needs rather than
political considerations.
 Promote equitable fund distribution: Review the criteria for fund allocation to ensure a fair
and equitable distribution of resources across all constituencies. Consider factors such as
population size, poverty levels and infrastructure gaps to determine the alloction of funds.
 Encourage community involvement and public awareness: Conduct regular public forums,
town hall meetings and awareness campaigns to educate citizens about the NG-CDF
process, their rights and how they can participate actively. This will encourage greater
community ownership and engagement in local development initiatives.
 Foster collaboration and partnerships: Encourage collaboration between NG-CDF and
other development agencies, non-governmental organizations and private sector
stakeholders. Leveraging expertise and resources from various partners can enhance the
effectiveness and efficiency of NG-CDF projects.
 Monitor and evaluate projects: Establish a robust monitoring and evaluation system to
inform future decision-making and improve project outcome.
 Promote information dissemination: Ensure that information about NG-CDF, its projects
and financial reports are readily accessible to the public. Utilize digital platforms and
traditional media to disseminate information widely.

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 -By implementing these recommendations, NG-CDF in Kenya can overcome some of the
challenges it faces and become more effective in uplifting local communities and promoting
sustainable development. However, it is crucial to remember that addressing these issues is
an ongoing process that requires the collective effort and commitment of all stakeholders
involved.

……………..4.4: REFERENCE……………

1. Local Governance in Developing Countries by Anwar Shah.

2. Project Management for Development Professionals: A Practical Approach by Richard M.

Monastersky.

3. Participation by Bill Cooke and Uma Kothari.

4. Handbook on Planning, Monitoring and Evaluation for Development Programme Results by

UNDP.

5. Local Economic Development by John P. Blair and Michael Charles Carrol.

6. The Art of Community by Charles Vogl.

7. Community Development in an Uncertain World.

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