BIT E.O Quiasan

The Punong Barangay of Quiasan created the Barangay Inventory Team (BIT) through Executive Order 2023-08-003 to conduct an inventory and turnover of all barangay properties, records, and funds in preparation for the upcoming synchronized barangay and Sangguniang Kabataan elections. The BIT will be chaired by the Punong Barangay and include Sangguniang Barangay members and barangay staff. It will inventory and transfer all barangay assets, records, and money from the incumbent to newly elected officials, and submit reports to the required offices.

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BIT E.O Quiasan

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Julie Ann Jaco

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Barangay Quiasan

OFFICE OF THE PUNONG BARANGAY

EXECUTIVE ORDER NO. 2023-08-003

Date: August 9, 2023

AN ORDER CREATING THE BARANGAY INVENTORY TEAM (BIT) IN CONNECTION WITH THE
SYNCRONIZED BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS

WHEREAS, Republic Act. No. 11935, also known as “An Act Postponing the December 2022
Barangay and Sangguniang Kabataan Elections, Amending for the Purpose Republic Act No. 9164, as
Amended, Appropriating Funds Therefor, and for Other Purposes”

WHEREAS, Section 1 of the said Act provides that the Synchronized Barangay and Sangguniang
Kabataan Elections shall be held on the last Monday of October2023;

WHEREAS, the Department of the Interior and Local Government (DILG) Issued Memorandum
Circular No. 2023- 047 dated March 21, 2023, on the Conduct of Inventory and Turnover of all Barangay
and Sangguniang Kabataan (SK) Properties, Financial Records, Documents (PFRDs) and Money
Accountabilities by all Incumbent Barangay SK Officials.

WHEREAS, the said circular mandates all Punong Barangays to convene and create their
respective Barangay Inventory Team (BIT) , through an Executive Order and submit a copy of the same
to the concerned City/Municipal Mayor and the City Director/C/MLGOO;

WHEREAS, the BIT shall be created primarily for purposes of conducting the initial and
inventory, and turnover of BPFRDs and money accountabilities; and ensuring an orderly and smooth
transition of barangay governance to the newly elected or reelected incoming barangay officials;

NOW, THEREFORE, I RENATO FRANCISCO, Punong Barangay of Barangay Quiasan,

City/Municipality of Balasan, Province of Iloilo, by virtue of the powers vested in me by law, do hereby
order the creation of the Barangay Inventory Team, with the following provisions:

SECTION I. COMPOSITION:

The BIT shall be composed of the following:

Chair: Hon. RENATO FRANCISCO Punong Barangay

Vice Chair: Hon. ADAN BACAY Sangguniang Barangay Member
Members: Hon. JULIE DULALIA Sangguniang Barangay Member
Hon. . MARTY LARUPAY Sangguniang Barangay Member
Hon. . FELIX YASE Sangguniang Barangay Member
Mr/Ms. GIRLIE BESONIA, Barangay Secretary
Mr/Ms. RODRIGO CASA , Barangay Treasurer
Mr/Ms.MONICO ABANTO JR. Bookkeeper or C/M Rep
Mr/Ms. JULIET ABESON CSO Representative

SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT:

The Team shall undertake the following:

Copy Furnished:
 C/ Municipal Mayor
 DILG CD/C/MLGOO
1. Conduct an Inventory of Properties and Money Accountabilities:
1.1 Conduct an initial inventory of all Barangay Properties, Financial Records and Documents
(BPFRDs);

1.2 Accomplish the prescribed Turnover Form No. 1;

1.3 Furnish the City/ Municipal Mayor, Local COA and the concerned DILG City
Director/C/MLGOO copy of the initial inventory of BPFRDs;

1.4 Conduct final inventory of BPFRDs, to include an inventory of money, e.g. cash on hand and
in bank, used and unused checks and loans, if any, using Turnover Form No. 2
.
2. Conduct of Turnover Ceremony and Submission of Report:

2.1 Organize and conduct a Turnover Ceremony, to include a briefing on the State of Barangay
Governance, Financial Performance Report and Key Challenges, among other information and
accomplishments to the new set of barangay officials;

2.2 Notify/ Inform the City/ Municipal Officials, DILG CD/C/MLGOO, Local COA and Barangay
Residents of the conduct of the Turnover ceremony;

2.3 Submit a report and the accomplished Turnover Form No. 2 and other relevant documents
on the conduct of a turnover ceremony to the Local COA, and the DILG City Director/C/MLGOO;

3. Ensure completeness of the following;

3.1 All barangay financial, legislative and administrative records;

3.2 Transcript, Minutes of meetings, list and status of complaints filed before the Lupong
Tagapamayapa;

3.3 Updated Registry of Barangay Inhabitants (RBI) and Members of the Barangay Assembly;

3.4 All other documents involving barangay transactions;

4. See to it that all supplies and properties of the barangay, that are in actual possession or entrusted
to the concerned barangay officials and employees, are properly accounted and listed in the
prescribed Turnover Forms.

5. Submit reports on the given timelines indicated in DILG MC No. 2023- 047.