CMS Doc ID SOP-1864 Lube Oil Sampling and Analysis

Date Issued 1/6/2022 Directorate UOD Sub Team UOM

Security Restricted Page No 7 Version 2.0

Document Authorisation
Document Owner: Nasser Al Toqi Document Custodian: Al Waleed Document Author: Ahmed Al
UOM Sha'Aily UOM5 Mamari UOM51
Toqi, Nasser UOM Sha'Aily, Al Waleed UOM5 Mamari, Ahmed UOM514

Date : 07-05-2023 10:59 AM Date : 28-06-2022 10:13 AM Date : 01-05-2023 8:06 AM

Printed copies are UNCONTROLLED

Number of People Involved: 6  Total Lead Time: 30 Days

Special Procedure
Instructions and Explanations Key Point Images
Requirements Overview

1. Attend
operation and
Frozen plan 1.1 Condition monitoring
meeting
supervisor to attend weekly
UOM51x frozen plan meeting with the
Cycle Time: 90 area operations team.
min Figure 1 Weekly Frozen Plan (Step 1.2)
1.2 Agree with operations team
about the tasks to be taken
Cycle Time: 1hr and then the plan is released.
Weekly

2. Prepare PTW
for jobs to be done
2.1 Permit Applicant to prepare
https://eptw during the routine EPTW for all the routine lube
work.
oil data collection for the
.corp.pdo.o UOM511x different stations which
m/VisionCo Cycle Time: already in the 14 days’ plan.
ntrol/Login. 30min/permit
2.2 The permit applicant to Figure 2 EPTW Permit (Step 2.1 and 2.2)

aspx?Retur submit the EPTW to

nUrl=%2fVi production supervisor to be
sionControl Weekly signed and then collect them
%2fdefault. from PTW room.
aspx

3. Preparations
before going to the
1. Bottles stations.
3.1. UOM511x to ensure that
2. Vacuum Cycle Time: 30min
the targeted equipment is
pump
registered in Shell Lube
3. Connecting Analyst website (if the lube oil Figure 3 Sell Lube Oil Analyst (Step 3.1)
pipe Daily type changed, update it).
4. Gloves 3.2. UOM511x to prepare the
specified lube oil sample
5. Clean Rags
bottle and label it with
6. Spanners Equipment Tag and date of
(check the size sampling.
in the 3.3. Take all the required tools
equipment
and equipment for lube oil
excel sheet
before
collection.
traveling to 3.4. Prepare Journey plan and Figure 4 Sampling Bottles (Step 3.2)

site) submit it to journey manager.

3.5. Phone the station operator
if the equipment is in
operation before going to the
site.
Figure 5 Journey Plan Request (Step 3.4)
 4. Traveling to
4.1 Travel to site.
stations and 4.2 Permit holder to validate the
preparing to take
samples. PTW in control room
UOM511x
4.3 Prepare entry Log names
and H2S card.
Cycle Time: 60
min 4.4 Check if the machine is
running or the lube oil pump is Figure 6 EPTW (Step 4.2)

running and request for

change over if required.
4.5 Ensure that the machine is
running for at least three
hours before collecting the oil
sample.
4.6 Inquire from the operator for
any significant issues.
1. Bottles
5. Collect lube oil
5.1 Collect lube oil samples from
2. Vacuum samples from the sampling points in the
machines.
pump machines using the right tools.
UOM511x
5.2 Complete the routine round
3. Connecting
pipe
Cycle Time: 120 in the station and gather all
min
the samples.
4. Gloves 5.3 Report to station operator Figure 7 Sampling Point (Step 5.1)

5. Clean Rags any issues regarding lube oil

leaks, oil level, sampling
6. Spanners
points best practices or lube
oil storage condition.

6. Return to 6.1 Travel back to the main

workshop and workshop.
Store the collected
samples 6.2 Store tools and equipment
UOM511x used in the right place.
Cycle Time: 60
6.2 Store the collected samples
min in the lube oil sample
cupboard.
 7.1 Register the collected
7. Prepare the
samples for samples in Shell Lube Analyst
shipment.
website.
UOM511x 7.2 Arrange to send the collected
Cycle Time: 90 samples for testing via R&D Figure 8 Shell Lube Oil Analyst (Step 7.1)
min
by Majan Shipping. And fill
FCN form.
7.3 Contact Intertek
representative on (97014334)
and through Email:
Muscat.operations@intertek.com
Almohanad.AlNadabi@shell.com
to collect the lube oil samples
from Majan and send it to
UAE for analysis.
7.4 Send the lube oil samples list
to Intertek.

8.3 Access 8. Track the

samples and test
the link results. 8. Follow up the sample
(UOM UOM511x
shipment and testing results in
archive\25. Shell Lube Analyst website.
Cycle Time: 90
UOM5\UOM51 min 8.2 Review analysis results
X\UOM511X\0 received by Shell Lube Oil
1-Condition Analyst and cross check with
Monitoring acceptable limits.
Asset
8.3 Save the reports in UOM51x
Register\Centr
drive.
al Vibration &
Lube oil 8.4 Inform the supervisor
Monitoring). (UOM51X) if analysis results Figure 9 Testing Results (Steps 8.1 and 8.2)

are not acceptable.

9. Share results
and raise
notifications in
SAP system
9.1 UOM51x Share the report to
UOM51x
the concerned operation and
Cycle Time: 60
min
maintenance teams if lube oil
is found not in serviceable
condition and recommend
corrective action.
9.2 Raise Z1 notification in SAP
for the recommended
corrective action.
Figure SAP Notification (10 Step 9.2)
  Pre-Checks
Key Point Images
Things to Do Before Starting the Process

Check the daily plan in SAP and combine the lube oil
samples collection with the station routine data collection
to optimise time.

Contact Operations team and station operator before

travelling to site and ask for any preparations required.

Prepare permits and check all the required tools.

Register the site in Shell Lube Analyst website.

Register the equipment in Shell Lube Analyst website.

 Tools and Materials

Things You Need Before Starting the
Step Key Point Images
Process

Standard sample bottles for 3.2

lube oil.

PPE, Glass bottles, Permit, H2S

monitor. All Steps

Spanner and keys to open 5.1 & 5.2

sample points and cleaning tissues.

People
Key Point Images
Who Is Required to Be Notified

Supervisor + Journey manager

Operations (station operator)

Maintenance team involved.

  Key Learnings; Performance Points 
Key Point Images
What Have We Learned That We Should Share

 Keep standard reporting format for all lube oil reports and
good explanation to different teams the meaning of the
parameters.
 Solve the problems as a teamwork and communicate
success.
 It is important to do the follow up of the reported potential
failures and discuss the next actions taken to make effective
use of the data collected and analysed.