Network Infrastructure Assessment

Request for Proposal

Version 1.0
May 4, 2018
 Central Bank of The Bahamas IT Infrastructure and Network Assessment Request for Proposals

TABLE OF CONTENTS

1. Purpose and Background ......................................................................................................................4

1.1 Purpose ....................................................................................................................................4
1.2 Background ..............................................................................................................................4
1.3 Types of Proposals ...................................................................................................................4
1.4 Contract Terms ........................................................................................................................4
1.5 Contract Award ........................................................................................................................5

2. Schedule of Events and Definition of Terms .........................................................................................5

2.1 Schedule of Events ...................................................................................................................5
2.2 Definition of Terms ..................................................................................................................5

3. Proposal Instructions, Content, and Format .........................................................................................6

3.1 Proposal Inquiries ....................................................................................................................6
3.2 Delivery of Proposal .................................................................................................................7
3.3 Required Review ......................................................................................................................7
3.4 Errors And Omissions ...............................................................................................................7
3.5 Addenda...................................................................................................................................7
3.6 Amendments to Proposals ......................................................................................................8
3.7 Right of Rejection ....................................................................................................................8
3.8 Subcontractors.........................................................................................................................8
3.9 Conflict of Interest ...................................................................................................................9
3.10 Bidders Certification ................................................................................................................9
3.11 Noncollusion ............................................................................................................................9
3.12 Disclosure of Proposal Content ...............................................................................................9
3.13 System Demonstrations .........................................................................................................10
3.14 Proposal Format ....................................................................................................................10
3.15 Proposal Content ...................................................................................................................10

4. Project Overview ................................................................................................................................13

4.1 Project Scope .........................................................................................................................13
4.2 Network Specifications ( Per Site) .........................................................................................13
4.3 Areas of Assessment ..............................................................................................................14
4.4 Assessment Activities ............................................................................................................14
4.5 Areas of Analysis and Report .................................................................................................14

5. Evaluation Criteria and Vendor Selection ...................................................................................15

5.1 Proposal Evaluation Weightings ....................................................................................15
 Central Bank of The Bahamas IT Infrastructure and Network Assessment Request for Proposals

5.2 Planned Evaluation Steps .............................................................................................15

5.3 Proposal Evaluation .....................................................................................................16

6. Standard Proposal Information .................................................................................................16

6.1 Assignment .................................................................................................................16
6.2 Disputes .....................................................................................................................17
6.3 Severability .................................................................................................................17
6.4 Supplemental Terms and Conditions .............................................................................17
6.5 Clarification of Offers ...................................................................................................17
6.6 Discussion with Bidders................................................................................................17
6.7 F.O.B. Point .................................................................................................................18
6.8 Contract Negotiation ...................................................................................................18
6.9 Failure to Negotiate .....................................................................................................18
6.10 Notice of Intent to Award .............................................................................................19

7. Standard Contract Information .................................................................................................19

7.1 Contract Approval .......................................................................................................19
7.2 Proposals as Part of the Contract ..................................................................................19
7.3 Additional Terms and Conditions ..................................................................................19
7.4 Proposed Payment Procedures .....................................................................................19
7.5 Retainer ......................................................................................................................19
7.6 Contract Payment ........................................................................................................20
7.7 Contract Personnel ......................................................................................................20
7.8 Inspection and Modification .........................................................................................20
7.9 Termination for Default ...............................................................................................20
7.10 Schedule Delay Penalty ................................................................................................20
7.11 Contract Changes – Unanticipated Amendments ...........................................................21
7.12 Contract Invalidation ...................................................................................................21

8. Appendix A: Supplemental Information .....................................................................................21

9. Appendix B: Pricing Worksheet .................................................................................................22

 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

1. Purpose and Background

1.1 Purpose

The purpose of this Request for Proposal (RFP) is to solicit proposals from qualified firms
to perform a Network Infrastructure assessment, for the Central Bank of The Bahamas
(the Central Bank or the Bank). The intent of this RFP is to provide interested firms with
the information, requirements, and specifications necessary for the preparation of a
professional and comprehensive proposal. This Request for Proposal (RFP) states the
overall scope of the initiative, current technology footprint, outcomes desired, as well
as, desired vendor qualifications, bid criteria and evaluation process.

The Bank seeks a firm with a proven track record of delivering the services outlined
herein, a demonstrated awareness of the spectrum of solutions available in the market
and, a demonstrated capacity to manage timelines and deliverables.

Any decision to award a proposing firm shall be based on the demonstrated ability to
understand and deliver the services desired by the Bank. Other factors that shall
contribute to the selection of a proposing firm include, but are not limited to, price,
accessibility, and a proven track record in performing network and information
technology assessments for institutions that host mission critical data sets.

1.2 Background

The Central Bank is responsible, in its role as regulator of banks and trust companies
licensed in The Bahamas, for ensuring monetary stability and ensuring a sound and
stable financial system for The Bahamas. The Bank is currently modernizing its
information systems and infrastructure to ensure efficiency in the delivery of its service.
The enhancement of the network, both core and distribution, have been identified as
keys areas of improvement necessary to support the broader modernization objectives.

1.3 Types of Proposals

Bidders are limited to one proposal as the prime bidder. Bidders shall be allowed to
collaborate with others and may be included as subcontractors on multiple proposals.
The result will be one contract between the Bank and the prime bidder. The prime
bidder shall be wholly responsible for meeting the requirements of the RFP, for
submission of the proposal, and for performance of the entire contract. The Bank will
consider the prime bidder to be the sole point of contact with regard to all contractual
matters, including payment of all charges resulting from any contracts.

1.4 Contract Terms

The term of service requested is anticipated to commence over a duration of six (6)
weeks from the mutually agreed project start date. There will be no extension to the
terms of service in this agreement.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

1.5 Contract Award

A contract awarded by the Bank will be based upon criteria, standards, and weighting
identified in this RFP as applied to the total service proposal. Each bidder’s proposal will
be considered as a whole solution, without limitation, including all services proposed
and qualifications of the bidder and any subcontractors, and cost.

2. Schedule of Events and Definition of Terms

2.1 Schedule of Events

The following table provides the Schedule of Events for this RFP through contract
execution. The contract term and work schedule set out herein represent the Bank’s
best estimate of the schedule that will be followed. If a component of this schedule,
such as the opening date, is delayed, then the rest of the schedule will be adjusted, as
needed.

Table 3-1-1: Schedule of Events

EVENT DATE TIME

Request for Proposal Issue Date May 19, 2018

Proposal Submission Deadline June 4, 2018 3:00 pm (EDT)

Notice of Intent to Award June 13, 2018

Contract Commencement Date June 29, 2018

2.2 Definition of Terms

Throughout this RFP, terminology is used as follows:

 “Backup” means to copy files to a second medium as a precaution in case the first
medium fails.

 “Bidder” refers to any recipient of this RFP who submits a Proposal. All references
that would normally use the words Bidder, Offer, or Bidder and Respondent, have
been changed to Bidder for consistency.
 “The Central Bank” or “CBOB” or “the Bank” refers to the Central Bank of The
Bahamas and includes the related entities who are seeking the services described in
this RFP, the Bank’s employees, and Independent Consultants and Contractors
retained by the Bank for this Project.
 “Commercially available” means the material or goods must be available from a
company that provides ongoing support, maintenance, and licensing. Shareware
and public domain software is not considered commercially available.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

 “Contract” or “Agreement” refers to a signed agreement for consulting services

between the successful Bidder and the Bank.
 “Contractor” refers to the vendor selected as prime as a result of this RFP.
 “Disaster Recovery” refers to the ability to recover from the loss of a complete
system or site, whether due to natural disaster, system failure or malicious intent.
Disaster recovery strategies include replication and backup/restoration.
 "Must", "mandatory" or "required" means a requirement that must be met in
substantially unaltered form, for the proposal to receive consideration.
 “Project” refers to the objective of the Contract, as a whole, the sum total of all
elements of the contract.
 “Proposal” refers to the submission from a bidder in response to the RFP for the
design, development, implementation, licensing and software maintenance of the
requested Surveillance Solution.
 “RFP” refers to this Request for Proposal.
 “Services” refer to labour, resources and materials provided by the Contractor, as
required to execute the Agreement.
 "Should" or “desirable" means a requirement having a significant degree of
importance to the objectives of the Request for Proposal.
 “Solicitation” refers to the invitation by the Bank or proponents to submit formal
quotations, bids, tenders, proposals or statements of qualifications in direct
response to the invitation.
 “Subcontractor” refers to the party contracted with the prime bidder to deliver part
of all of the solution and has no direct contractual relationship with the Bank.
 "Successful” or “winning bidder” means the successful proponent to this Request
for Proposal who enters into a written contract with the Bank.
 “Supplier” refers to an individual, firm, consultant, or group awarded an agreement
under a Bank solicitation invitation.

3. Proposal Instructions, Content, and Format

3.1 Proposal Inquiries

All inquiries, interpretations, or clarifications, either administrative or technical,

regarding this RFP must be request in writing by email no later than the date indicated
in the Schedule of Events. All written questions, not considered proprietary, will be
answered in writing and conveyed to all Bidders. Oral statements concerning the
meaning or intent of the contents of this RFP by any person are not considered binding.
Questions regarding any aspect of this RFP should be directed to:

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

Tenders’ Committee - Re: Network Infrastructure Assessment Exercise

E-Mail: tenders@centralbankbahamas.com

3.2 Delivery of Proposal

Electronic copies of the proposal must be received no earlier than 9:00 a.m. and no later
than 3:00 p.m., Eastern Daylight Time on May 21, 2018. Tenders will be opened by the
Bank’s Tenders Committee at 4:00 p.m. same date on the Bank’s premises. Faxed,
hardcopy or oral proposals will not be accepted and could result in disqualification.

A bidder’s failure to submit its proposal within the submission timeline will cause the
proposal to be disqualified. Late proposals or amendments will not be accepted for
evaluation.

All proposals submitted in response to this RFP must consist of a single electronic
version of the proposal, including all required attachments (may be separate electronic
documents but clearly identified), and be accompanied by a scanned signed transmittal
letter described in Section 4.15.2: Transmittal Letter. The Cost Proposal (Section 4.15.8)
must be submitted as a separate electronic document.

3.3 Required Review

Bidders should carefully review this solicitation for defects and questionable or
objectionable material. Comments concerning defects and objectionable material must
be received by the Bank at least ten days before the proposal opening. This will allow
issuance of any necessary amendments. It will also help prevent the opening of a
defective solicitation and exposure of bidder’s proposals upon which award could not
be made. Protests based on any omission or error, or on the content of the solicitation,
will be disallowed if these faults have not been brought to the attention of the Bank, in
writing, at least 5 days before the time set for bid opening.

3.4 Errors And Omissions

If prior to the date fixed for submission of Proposal a Bidder discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP or any of its exhibits and/or
appendices, Bidder shall immediately notify the Bank of such error in writing and
request modification or clarification of the document. Modifications may be made by
addenda prior to the RFP response deadline. Clarifications will be given by written
notice to all active Bidders, without divulging the source of the request for it.

3.5 Addenda

The Bank may modify this RFP, any of its key action dates, or any of its attachments,
prior to the date fixed for submission by issuance of a written addendum via email.
Addenda will be numbered consecutively as a suffix of the RFP Reference Number.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

3.6 Amendments to Proposals

Amendments to or withdrawals of proposals will only be allowed if acceptable requests

are received prior to the deadline that is set for receipt of proposals. No amendments
or withdrawals will be accepted after the deadline, unless they are in response to the
Bank’s request.

3.7 Right of Rejection

Bidders must comply with all of the terms of the RFP and all applicable laws governing
the Commonwealth of The Bahamas.

The Bank may reject any proposal that does not comply with all of the material and
substantial terms, conditions, and performance requirements of the RFP.

Minor informalities may be waived by the Bank that:

 do not affect responsiveness.

 are merely a matter of form or format.
 do not change the relative standing or otherwise prejudice other offers.
 do not change the meaning or scope of the RFP.
 are trivial, negligible, or immaterial in nature.
 do not reflect a material change in the work.
 do not constitute a substantial reservation against a requirement or
provision.

The Bank reserves the right to refrain from making an award if it determines that to be
in its best interest.

3.8 Subcontractors

Subcontractors may be used to perform work under this contract. If a bidder intends to
use subcontractors, the bidder must identify the following in the proposal:

a. Complete name of the subcontractor.

b. Complete address of the subcontractor.
c. Type of work the subcontractor will be performing.
d. Percentage of work the subcontractor will be providing.
e. A written statement signed by each proposed subcontractor, that clearly
verifies that the subcontractor agrees to the terms of this RFP and is
committed to rendering the services required by the contract.

N.B. The sub-contractor must also comply with Bidders Certification as outlined in this
document.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

The substitution of one subcontractor for another may be made only at the discretion
and prior written approval of the Bank. If subcontractors are used, the prime bidder
retains all responsibility for full delivery of all requirements of this RFP.

3.9 Conflict of Interest

Each proposal shall include a statement in the transmittal letter indicating whether or
not the firm or any individuals working on the contract has a possible conflict of interest
(e.g., employed by the Bank) and, if so, the nature of that conflict.

The Bank reserves the right to cancel the award if any interest disclosed from any source
could either give the appearance of a conflict or cause speculation as to the integrity of
the solution by the bidder. The Bank’s determination regarding any questions of conflict
of interest shall be final.

3.10 Bidders Certification

By signature on the proposal, bidders certify that they comply with:

a. laws of the Commonwealth of The Bahamas (including N.I.B. certificate, V.A.T

compliance and a valid Business License).
b. all terms and conditions set out in this RFP.
c. a condition that the proposal submitted was independently arrived at,
without collusion, under penalty of perjury.
d. the requirement that the offers will remain open and valid for at least 60 days.

If a bidder fails to comply with [a] through [d] of this paragraph, the Bank reserves the
right to disregard the proposal, terminate the contract, or consider the contractor in
default.

3.11 Noncollusion

The bidder’s signature on a proposal submitted in response to this RFP guarantees that
the prices, terms and conditions, and services quoted have been established without
collusion with other bidders and without effort to preclude the Bank from obtaining the
best possible competitive proposal.

3.12 Disclosure of Proposal Content

All proposals and other material submitted become the property of the Bank and may
be returned only at its option. All proposal information, including detailed price and
cost information, will be held in confidence during the evaluation process and prior to
the time a Notice of Intent to Award is issued.

Trade secrets and other proprietary data contained in proposals may be held
confidential, if the bidder requests, in writing, that the Bank does so, and if the Bank

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

officer agrees, in writing, to do so. Material considered confidential by the bidder must
be clearly identified and the bidder must include a brief statement that sets out the
reasons for confidentiality.

3.13 System Demonstrations

The Bank reserves the right to require a bidder to make system demonstrations of their
proposed solutions onsite at its main office in Nassau, Bahamas. All costs associated
with a demonstration shall be borne entirely by the bidder.

3.14 Proposal Format

Vendors must organize their proposals in the following format:

 Transmittal Letter
 Table of Contents
 Executive Summary (concise overview of system proposed)
 Introduction, Company Background and Experience
 Proposal Narrative Responses (RFP Section 1)
 General System Design, Functional Specifications, and/or Implementation
Approach (RFP Section 2)
 Cost Proposal (RFP Section 3)
 Draft contract with the proposal based on information in the RFP
 Copy of valid Tax Compliance Certificate
 Copy of current Business License
 Attachments

The bidder must provide a point by point technical response stating compliance or
taking exception to any or all sections of this RFP and provide sufficient information to
allow the Bank to evaluate proposal. Any deviations or exceptions to the Bank’s
requirements should be noted. Incomplete proposals or proposals that do not comply
with the Bank’s stated requirements may be eliminated from the selection process at
the Bank’s discretion.

3.15 Proposal Content

Proposals must contain the following:

3.15.1 Cover Page

The first page of the bidder’s proposal must be a cover page containing the
following text:

CENTRAL BANK OF THE BAHAMAS

INFORMATION TECHNOLOGY DEPARTMENT

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

RESPONSE TO RFP No. IT2018004

Network Infrastructure Assessment Exercise

The cover page must also include the bidder’s name, contact person, contact
telephone number, address, city, state, country, zip code, fax number, and e-mail
address.

3.15.2 Transmittal Letter

The bidder must submit a signed transmittal letter with its response that includes
the items below.

a. Bidder’s legal name and any other name under which the bidder does
business; mailing address; street address (for courier mail services);
name and title of individual who will sign the contract; name and title
of the company contact person (if different); and for each key person:
direct telephone number, fax number, and e-mail address.
b. A statement that the individual who signs the transmittal letter is
authorized to commit the company.
c. A statement that the proposal is effective for a period of 60 days.
d. A guarantee that prices quoted in the proposal were established
without collusion with other bidders and without effort to preclude the
Bank from obtaining the best possible competitive price.
e. Acknowledgement that the bidder has read this RFP and subsequent
amendments.
f. A statement indicating whether or not the bidder or any individual
working on the contract has a possible conflict of interest.
g. A statement identifying all subcontractors and joint venture partners.

3.15.3 Table of Contents

The bidder must provide a table of contents with corresponding page numbers
relating to its proposal.

3.15.4 Executive Summary

The Executive Summary, which must not exceed 5 pages, must provide a concise
overview of the bidder’s proposed solution and services, but must exclude pricing
information. Bidders are encouraged to highlight those factors that they believe
distinguish their proposal from their competitor’s.

3.15.5 Introduction, Company Background and Experience

The bidder must provide an introduction, the background of the company and
details of the organization’s experience with deploying similar solutions. As the

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

Bank will evaluate qualifications of key staff proposed by the bidder, this section
should include:

a. Proposed team organization and the designation and identification of

key staff.
b. Qualification of the candidate for project manager.
c. Qualifications of candidates for key bidder staff roles.
3.15.6 Proposal Narrative Response

Narrative descriptions of software, technical, service, and project management

topics contained in the proposal must be in the form of responses to questions
posed in this RFP.

3.15.7 General System Design, Functional Specifications, and Implementation

Approach

Bidders are required to describe and illustrate the service delivery methodology
and how the approach aligns with delivering the services requested of the Bank.
Bidders must describe their testing and acceptance process, and change
management.

3.15.8 Cost Proposal

As indicated in Section 4.2: Delivery of Proposal, the Cost Proposal must be

separated from the remainder of the RFP response documents. A Three Year
Total Cost of Ownership Cost worksheet must be completed as part of the cost
proposal. A sample of the worksheet can be found in Section 9.

3.15.9 Contract Payment Details

This document should outline among other things specific to your firm, the
following terms and conditions:

 Total contract sum

 Mobilization deposit
 Stage payments
 Final payment
 Retention terms

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

4. Project Overview

4.1 Project Scope

The Central Bank seeks a qualified vendor to perform a complete network assessment
and analysis. The purpose of the network assessment is to measure, analyze, and
document current network functionality, performance and security; and then to make
recommendations for future hardware upgrades and improvements to the Bank’s
network in a prioritized format.

The Bank’s network encompasses 3 locations throughout Nassau and Freeport. Local
ISP’s provide WAN connectivity to each location via layer 2 local loop circuits. The
network includes a Head Office location, in Nassau, that houses the core infrastructure
(ISP load balancers, firewalls, switches and WiFi access points). The Freeport Office
provides a subset of the Bank services to that local community and finally, the Bank has
a DR facility in Nassau where critical data sets are replicated for contingency purposes.

4.2 Network Specifications (Per Site)

Head Office (Nassau)

 250 PC’s (Desktops & Laptops)

 1 IBM BladeCenter
 300 Active Domain users
 1 Cisco WLC 2500 Series (10 access points in total)
 1 Cisco Core Catalyst 4507 Switch
 19 Cisco Catalyst Distribution Switches (blend of 2960 & 3750 models)
 2 Palo Alto 3060 Firewalls (Active-Standby Configuration)
 1 Palo Alto Wildfire
 4 ISP links across 2 providers (2 local loop and 2 direct internet)
Disaster Recovery Facility (Nassau)

 1 IBM BladeCenter
 1 Cisco Catalyst 2960 distribution switch
 2 ISP Link ( 1 local loop and 1 direct Internet)
 2 Palo Alto 3020 firewalls

Branch Office (Freeport)

 4 PCs (Desktops & Laptops)

 2 ISP circuits (2 local loops)
 1 Palo Alto 820 firewall
 1 Cisco Catalyst 2960 Distribution Switch

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

4.3 Areas of Assessment

Areas of assessment will include:

 Local Area Network Performance and Design, inclusive of security controls (wired
and wireless)
 Wide Area Network Performance (all branch locations)
 Discovery & reports of any TCP/IP, DNS/DHCP, and other network protocol
4.4 Assessment Activities

The network assessment should analyze performance throughput, errors and retry
rates. It must include monitoring tools to gather network performance data for the LAN
and WAN. In addition, configuration and general network health data for all relevant
network devices should be collected using the appropriate tools.

4.5 Areas of Analysis and Report

 Physical Infrastructure: Perform an assessment of the structured cabling plant and

perform an automated network discovery to develop and/or verify network
topology. Utilize protocol analyzers to identify physical errors related to networking
devices.
 Network design and configuration: Collect device configuration information.
Compare design and configuration data against best practices.
 Network resource utilization and efficiency: Examine network utilization for WAN
and Internet access connections. Measure actual data transfer rates for WAN and
Internet access connections and compare against expected results.
 Network management: Asses the current network configuration management and
monitoring strategy against industry standard and best practices.
 End-to-End performance analysis: Measure network latency across the network.
Examine data retransmission rates and the route/path of packets through the
network.
 Security vulnerability & recommendations: Basic security assessment and
recommendations to include switch and interface security as well as VLAN security
(e.g. public access versus staff access).
The information collected during the assessment will be analyzed, compared against
best practices, and incorporated into an assessment final report.

The report should include, where appropriate, recommendations for network redesign
and replacement of any hardware necessary to support the current and future
requirements of the Bank. Obsolete and End-of Life equipment should be clearly
identified with recommendations for suitable replacements, taking into account energy
efficient solution that will reduce the Banks’s carbon footprint..

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

The details of the final report should be easily adapted into an RFQ for the procurement
of any hardware and/or services required to address the gaps identified, in line with the
requested areas of assessment.

5. Evaluation Criteria and Vendor Selection

5.1 Proposal Evaluation Weightings

Proposals will be evaluated based on the following weights (total of 100%):

 Cost (inclusive of travel and accommodations) – 40%

 Vendor Experience & References – 25%
 Methodology Capabilities – 25%
 Time frame – 10%

The bidder with the highest combined total points will be selected.

5.2 Planned Evaluation Steps

The Bank plans to use the following multi-tiered process:

 Initial screening, see Section 5.2.1.

 Preliminary evaluation of the written proposals and reference checks.
 Final evaluation of proposals.

5.2.1 Initial Screening

The Bank will conduct an initial screening step to verify bidder compliance with
submission requirements. A proposal that fails to satisfy the minimum standards
shall be considered nonresponsive and disqualified from the proposal evaluation
process.

5.2.2 Evaluation of Written Proposals

The Bank will establish a Proposal Evaluation Committee composed of Bank

employees and inclusive of subject matter experts to evaluate proposals received
in response to this RFP.

5.2.3 Final Evaluation

The Bank will conduct final evaluations as a culmination of the entire process of
reviewing bidder proposals and information gathering.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

5.3 Proposal Evaluation

The Bank will select a bidder based upon the criteria and standards contained in this RFP
and from applying the weightings listed in Section 5.1 above. Reference checks will be
used to refine and finalize preliminary scores.

5.3.1 Converting Costs to Points

The lowest cost proposal will receive the maximum number of points allocated to
cost. The point allocations for cost on the other proposals will be determined
through the methodology set out below. In the generic example below, cost is
weighted as 25 percent (25%) of the overall total score.

Example - Formula Used to Convert Cost to Points

[STEP 1] - List all proposal prices
 Bidder #1 - $140,000
 Bidder #2 - $142,750
 Bidder #3 - $147,500

[STEP 2] - Convert cost to points using this formula.

[(Price of Lowest Bidder) x (Maximum Points for Cost)]
------------------------------------------------------------------- = POINTS
(Cost of Each Bidder Proposal)

The RFP allotted 25% (25 points) of the total of 100 points for evaluation.

Bidder #1 receives 25 points. The reason they receive that amount is because the
lowest cost proposal, in this case $140,000, receives the maximum number of
points allocated to cost, 25 points.
Bidder #2 receives 24.52 points, i.e., $140,000 X 25 = 2,800,000 ÷ $142,750

Bidder #3 receives 23.73 points, i.e., $140,000 X 20 = 2,800,000 ÷ $147,500

6. Standard Proposal Information

6.1 Assignment

The contractor may not transfer or assign any portion of the contract without prior
written approval from the Bank.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

6.2 Disputes

Any dispute arising out of this agreement will be resolved under the laws of the
Commonwealth of The Bahamas. Any appeal of an administrative order or any original
action to enforce any provision of this agreement or to obtain relief from or remedy in
connection with this agreement may be brought only in the Supreme Court for the
Commonwealth of The Bahamas.

6.3 Severability

If any provision of the contract or agreement is declared by a court to be illegal or in

conflict with any law, the validity of the remaining terms and provisions will not be
affected; and, the rights and obligations of the parties will be construed and enforced
as if the contract did not contain the particular provision held to be invalid.

6.4 Supplemental Terms and Conditions

Proposals must comply with Section 4.7: Right of Rejection. However, if the Bank fails to
identify or detect supplemental terms or conditions that conflict with those contained
in this RFP or that diminishes the Bank’s rights under any contract resulting from the
RFP, the term(s) or condition(s) will be considered null and void.

After award of contract:

a. If conflict arises between a supplemental term or condition included in the

proposal and a term or condition of the RFP, the term or condition of the RFP
will prevail.
b. If the Bank's rights would be diminished as a result of application of a
supplemental term or condition included in the proposal, the supplemental
term or condition will be considered null and void.
6.5 Clarification of Offers

To determine if a proposal is reasonably susceptible for award, communications by the

Bank or the proposal evaluation committee are permitted with a bidder to clarify
uncertainties or eliminate confusion concerning the contents of a proposal.
Clarifications may not result in a material or substantive change to the proposal. The
evaluation by the Bank or the proposal evaluation committee may be adjusted as a
result of a clarification under this section.

6.6 Discussion with Bidders

The Bank may conduct discussions with bidders for the purpose of ensuring full
understanding of the requirements of the RFP and proposal. Discussions will be limited
to specific sections of the RFP or proposal identified by the Bank. Discussions will only
be held with bidders who have submitted a proposal deemed reasonably susceptible for

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

award by the Bank. Discussions, if held, will be after initial evaluation of proposals by
the proposal evaluation committee. If modifications are made as a result of these
discussions they will be put in writing. Following discussions, the Bank may set a time
for best and final proposal submissions from those bidders with whom discussions were
held. Proposals may be reevaluated after receipt of best and final proposal submissions.

If a bidder does not submit a best and final proposal or a notice of withdrawal, the
bidder’s immediate previous proposal is considered the bidder’s best and final proposal.

Any oral modification of a proposal must be made in writing by the bidder.

Bidders with a disability needing accommodation should contact the Bank prior to the
date set for discussions so that reasonable accommodation can be made.

6.7 F.O.B. Point

All goods purchased through this contract will be F.O.B. final destination. Unless
specifically stated otherwise, all prices offered must include the delivery costs to the
Bank’s main office in Nassau, Bahamas.

6.8 Contract Negotiation

After final evaluation, the Bank may negotiate with the bidder of the highest-ranked
proposal. Negotiations, if held, shall be within the scope of the request for proposal and
limited to those items which would not have an effect on the ranking of proposals. If the
highest-ranked bidder fails to provide necessary information for negotiations in a timely
manner, or fails to negotiate in good faith, the Bank may terminate negotiations and
negotiate with the bidder of the next highest-ranked proposal. If contract negotiations
are commenced, they may be held in the Governor’s Board Room at the Bank’s main
office in Nassau, Bahamas.

If the contract negotiations take place in Nassau, Bahamas, the bidder will be
responsible for their own travel and per diem expenses.

6.9 Failure to Negotiate

If the selected bidder:

a. fails to provide information required to begin negotiations in a timely

manner.
b. fails to negotiate in good faith.
c. indicates they cannot perform the contract within the budgeted funds
available for the project.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

d. the Bank, after a good faith effort, simply cannot come to terms, then the
Bank may terminate negotiations with the bidder initially selected and
commence negotiations with the next highest-ranked bidder.

6.10 Notice of Intent to Award

After the completion of contract negotiation, the Bank will issue a written Notice of
Intent to Award (NIA) and send copies to all bidders. The NIA will set out the names of
all bidders and identify the proposal and supplier selected for award.

7. Standard Contract Information

7.1 Contract Approval

This RFP does not, by itself, obligate the Bank. The Bank's obligation will commence
when the contract is approved by the Governor of the Central Bank, or the Governor’s
designee in accordance with internal procedures. Upon written notice to the Contractor,
the Bank may set a different starting date for the contract. The Bank will not be
responsible for any work done by the contractor, even work done in good faith, if it
occurs prior to the contract start date set by the Bank.

7.2 Proposals as Part of the Contract

The RFP and the successful proposal may be incorporated into the contract agreement.

7.3 Additional Terms and Conditions

The Bank reserves the right to add terms and conditions during contract negotiations.
These terms and conditions will be within the scope of the RFP and will not affect the
proposal evaluations.

7.4 Proposed Payment Procedures

The Bank will make payments based on a negotiated payment schedule. Each billing
must consist of an invoice and progress report. No payment will be made until after the
progress report and invoice have been approved by the Bank’s project manager. The
Bank will not pay in full for hardware, software or services until received by the Bank.

7.5 Retainer

A withholding (retainer) of 15 percent (15%), will be taken off every invoice amount paid
to the supplier under this contract. This accumulated balance will be paid at the end of
the project, as defined in the final contract.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

7.6 Contract Payment

No payment will be made until the contract is approved by the Governor of the Central
Bank or the Governor's designee. Under no conditions will the Bank be liable for the
payment of any interest charges associated with the cost of the contract.

The Bank is not responsible for and will not pay taxes. All costs associated with the
contract must be stated in Bahamian currency.

7.7 Contract Personnel

Any change of the project team members named in the proposal must be approved by
the Bank’s project manager, two weeks in advance and in writing. Personnel changes
that are not approved by the Bank may be grounds for the Bank to terminate the
contract.

7.8 Inspection and Modification

The contractor is responsible for the completion of all work set out in the contract. All
work is subject to inspection, evaluation, and approval by the Bank’s project manager.

The Bank may employ all reasonable means to ensure that the work is progressing and
being performed in compliance with the contract. Should the Bank’s project manager
determine that corrections or modifications are necessary in order to accomplish its
intent; the Bank’s project manager may direct the contractor to make such changes. The
contractor will not unreasonably withhold such changes.

Substantial failure of the contractor to perform the contract may cause the Bank to
terminate the contract. In this event, the Bank may require the contractor to reimburse
monies paid by the Bank (based on the identified portion of unacceptable work
received) and may seek associated damages.

7.9 Termination for Default

If the Bank’s project manager determines that the contractor has refused to perform
the work or has failed to perform the work with such diligence as to ensure its timely
and accurate completion, the Bank may, by providing written notice to the contractor,
terminate the contractor's right to proceed with part or all of the remaining work.

7.10 Schedule Delay Penalty

The Bank will include scheduled delay penalty in this contract to assure the timely
completion of all major milestones. For the purposes of this contract, the Bank and
bidder will agree to a set penalty rate. If the contractor fails to complete the milestone
by the scheduled date identified in the approved project plan, the Bank retains the right

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

to assess this daily penalty for each day that each milestone is late. In the event the
delays are associated with the bank’s resources, the contractor will not be penalized.

7.11 Contract Changes – Unanticipated Amendments

During the course of this contract, the contractor may be required to perform additional
work that is not currently included in this RFP. That work will be within the general
scope of the initial contract. When additional work is required, the Bank’s project
manager will provide the contractor a written description of the additional work and
request the contractor to submit a firm time schedule for accomplishing the additional
work and a firm price for the additional work. Cost and pricing data must be provided
to justify the cost of such amendments.

The contractor will not commence additional work until the Bank’s project manager has
secured any required Bank approvals necessary for the amendment and issued a written
contract amendment approved by the Governor of The Central Bank or the Governor's
designee.

7.12 Contract Invalidation

If any provision of this contract is found to be invalid, such invalidation will not be
construed to invalidate the entire contract.

8. Appendix A: Supplemental Information

The Bank seeks to have and IT Infrastructure and Network assessment performed. The
outcome of the assessment should identify current gaps, opportunities for enhancement and
recommended design and hardware solutions capable of supporting the current and future
state. To enable the Bank to evaluate such factors, the items listed below are the required
minimum qualifications for judging responsiveness of a proposal to this RFP. A proposal that
fails to satisfy the minimum standards detailed in this section shall be rejected without further
consideration.

1. Proposal Response – Bidders must provide a proposal using the format described
in Section 4.14: Proposal Format. Proposals that do not meet the required format
will be rejected.
2. Bidder Implementation Experience - The prime bidder must have completed a
similar assesment for a regulatory agency in the same or related industry within
the last five (5) years. The activities involved must be described in the proposal,
including descriptions of the scope and services delivered.
3. Transmittal Letter – The response must include a Transmittal Letter as described in
Section 4.15.2: Transmittal Letter.
4. Pricing Worksheet – A stage payment schedule should be provided inclusive of
mobilization. (Section 9) must be completed.

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 Central Bank of The Bahamas IP Security Surveillance Solution Request for Proposals

9. Appendix B: Pricing Worksheet

Provide stage payment details for the services provided.

Cost Total
Total Services Cost
*Mobilization
*Stage 1
*Stage 2
Travel Cost

Service Delivery: Describe any labor, equipment, supplies, or other costs associated
with delivering the requested services.
Project Management: If there are project management fees associated with the service
delivery, list and describe them here.
Miscellaneous: List and describe any other costs associated with your proposed solution
i.e. travel.

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