MINI PROJECT REPORT

on
Hotel Management System using PHP & MYSQL

Submitted in partial fulfillment of requirements to

By
Y20CB023 - GUNDURI DUSHYANTH KUMAR
Y20CB029 - KARRAVULA CHANDRA
L21CB067 - WASEEM MOHIDDIN MOHAMMAD

March 2023
Department of Computer Science and Business Systems
R.V.R & J.C. COLLEGE OF ENGINEERING
(AUTONOMOUS)
(Approved by A.I.C.T.E) NAAC ‘A+’ Grade
(Affiliated to Acharya Nagarjuna University)
Chandramoulipuram: Chowdavaram
GUNTUR – 522 019

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 R.V.R & J.C. COLLEGE OF ENGINEERING
DEPARTMENT OF

COMPUTER SCIENCE & BUSINESS SYSTEMS

BONAFIDE CERTIFICATE

This is to Certify that this Mini Project work entitled “Hotel Management System using PHP
& MYSQL” is the bonafide work of Gunduri Dushyanth Kumar (Y20CB023),
Karravula Chandra (Y20CB029), Waseem Mohiddin Mohammad (L21CB067) of
III/IV B.Tech who carried the work under my supervision, and submitted in the partial fulfillment
of the requirements to CB352 - MINI PROJECT LAB REPORT during the year 2022-2023.

Sri. K. Subramanyam Mr. Anudeep Peddi Dr. M. V. P. Chandra Sekhara Rao

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 ACKNOWLEDGEMENTS

From the idea to the act, from the conception to reality, from the emotion to the response,
from the desire to the spasm, we are led by those about whom to write all words seem meek.

We are very much thankful to Dr. Kolla. Srinivas, Principal of R.V.R. & J.C College of
Engineering, Guntur, for allowing us to work on this project.

We express our sincere thanks to Dr. M.V.P. Chandra Sekhara Rao, Professor and
Head, Department of Computer Science and Business Systems for encouraging and supporting
us to carry out this project successfully.

We are very glad to express our special thanks to Sri. K. Subramanyam, Mentor who has
inspired us to select this project according to our choice and for his valuable advice to work on
this project.

This Mini Project wouldn’t be completed without the help of my friends, family members
and other people who are directly or indirectly connected with this work. I also express my sincere
thanks to the Technical and Non-Technical staff and all the faculty of the department for their
valuable help.

GUNDURI. DUSHYATH KUMAR(Y20CB023)

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 CONTENTS

Chapter No. & Name Page No.

1. Abstract 5

2. List of Figures 6

3. Introduction 7

4. Block Diagram & Explanation 8

5. Flow Chart & Explanation 9

6. Results 11

6.1 Admin Login 11

6.2 Admin Home interface 12

6.3 Rooms available 12

6.4 Check-in interface 13

6.5 Check-out interface 13

6.6 Room Category interface 14

6.7 Admin User adding interface 14

7. Social Impact 15

8. Applications 16

9. Novelty of Work 17

10. Future Scope & Conclusion 18

11. Bibliography 19

11.1. Books 19

11.2. Reference Papers 19

11.3. Website Links 20

11.4. YouTube Links 20

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 1. Abstract

The hotel industry is one of the fastest-growing industries, and it requires efficient and reliable
management to meet customer satisfaction. In this project, a Hotel Management System has been
developed using PHP, MySQL, HTML, and CSS. The system is designed to automate and simplify
the process of managing a hotel by providing an intuitive user interface for managing rooms,
reservations, customers, billing, and reports. The system also includes an online booking feature
that allows customers to book rooms and services directly from the hotel's website. The database
is designed to store all the necessary information required to manage a hotel, including room types,
pricing, customer information, and payment details. The system also provides comprehensive
reporting and analytical tools to help hotel managers make informed decisions about their business.
Overall, this Hotel Management System is a reliable, efficient, and easy-to-use tool for managing
a hotel business.

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 2. List of Figures

Figure No. & Name Page No.

4.1. Block Diagram 8

5.1. Flowchart 9

6.1. Admin Login 11

6.2. Admin Home interface 12

6.3. Rooms available 12

6.4. Check-in interface 13

6.5. Check-out interface 13

6.6. Room Category interface 14

6.7. Admin User adding interface 14

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 3. Introduction

The hospitality industry is a vast and rapidly growing sector that requires efficient management to
deliver exceptional customer service and experience. To streamline the process of managing a
hotel, a Hotel Management System has been developed using PHP, MySQL, HTML, and CSS.
The system is designed to automate and simplify the process of managing a hotel by providing an
intuitive user interface for managing rooms, reservations, customers, billing, and reports. With this
system, hotel managers can efficiently manage their hotel operations, improve customer service,
and increase profitability. This project aims to provide a robust and reliable solution that meets the
demands of modern hotel management, and ultimately enhance the overall customer experience.
The system's features, including online booking, payment processing, and comprehensive
reporting, are geared towards making hotel management more efficient, effective, and profitable.
With the hotel industry's constant evolution, this Hotel Management System provides a crucial
tool for hotel managers to stay ahead of the competition and remain competitive in the market.

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 4. Block diagram and explanation

The block diagram represents the three main components of the Hotel Management System, which
are the user interface, the Hotel Management System backend, and the database management
system.

The user interface provides a graphical interface for users to interact with the system. The user
interface is designed to be intuitive and user-friendly, allowing users to easily perform operations
such as room reservations, customer management, and billing.

The Hotel Management System backend is responsible for processing and handling all user
requests. It is designed to provide the necessary functionalities for the user interface to interact
with the database management system. The backend processes requests from the user interface,
retrieves information from the database management system, and generates appropriate responses.

Fig 4.1

The database management system is responsible for storing all the necessary data required for the
hotel management system to function. This includes information such as customer details, room
inventory, pricing, and payment information. The database management system is designed to
provide secure storage and efficient retrieval of data.

Together, these components provide a complete solution for managing a hotel. The user interface
provides an intuitive and user-friendly experience, the backend processes requests and generates
appropriate responses, and the database management system provides secure storage and retrieval
of data. This block diagram shows the basic architecture of the Hotel Management System and
how the various components work together to deliver a comprehensive hotel management solution.

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 5. Flowchart and explanation

The flowchart represents the various components and processes involved in the Hotel Management
System. The system has two main components, the user interface and the backend, that
communicate with each other to provide users with a seamless experience.

When a user makes a request, the user interface sends the request to the backend for processing.
The backend processes the request and generates a response that is sent back to the user interface.
The backend has various functionalities such as room reservation, customer information, and
payment processing.

Fig 5.1

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The backend interacts with the database management system to manage data related to the hotel.
This includes information such as customer details, room inventory, pricing, and payment
information. The database management system stores this information securely and efficiently,
making it easily accessible to the backend.

The reporting component of the system is responsible for generating various reports such as
revenue reports, occupancy reports, and customer satisfaction reports. These reports are generated
by analyzing data stored in the database management system, providing insights to hotel managers
that can help them make informed decisions.

Together, these components provide a complete solution for managing a hotel. The user interface
provides an intuitive and user-friendly experience, the backend processes requests and generates
appropriate responses, the database management system provides secure storage and retrieval of
data, and the reporting component generates insights that can help hotel managers make informed
decisions. This flowchart shows the process flow and the interaction between the various
components of the Hotel Management System.

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 6. Results

Here are some screenshots of the Hotel Management System developed as part of this project.
These screenshots showcase the key features and functionalities of the system and provide visual
evidence of its successful implementation. Through the development process, we have ensured
that the system meets the requirements and objectives that were identified during the planning
phase. The screenshots below highlight the user interface, room booking process, billing module,
and check-out process. These screenshots also demonstrate the responsiveness and ease of use of
the system. Take a look at the screenshots below to get a better understanding of the Hotel
Management System developed as part of this project

Fig 6.1. Admin Login

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 Fig 6.2 Admin Home interface

Fig 6.3 Rooms available

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Fig 6.4 Check-in interface

Fig 6.5 Check-out interface

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 Fig 6.6 Room Category interface

Fig 6.7 Admin User adding interface

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 7.Social Impact of the project

The Hotel Management System built using PHP, MySQL, HTML, and CSS has a significant social
impact in the hospitality industry. By providing an efficient, effective, and reliable solution for
hotel management, this system has the potential to positively impact various stakeholders,
including hotel owners, employees, and customers.

One of the most significant benefits of this system is the potential to increase efficiency and reduce
waste. The system's features, such as online booking and payment processing, provide a
streamlined approach to managing hotel operations. This streamlined approach saves time and
reduces the risk of errors that can be made during manual processing. As a result, hotels can be
managed more efficiently, and resources can be utilized more effectively, which can positively
impact the environment.

Another social impact of this system is on the employment sector. With an increase in efficiency,
hotels can potentially create new job opportunities or re-allocate employees to higher-value
activities such as customer service, resulting in an improved overall experience for customers.

Furthermore, the Hotel Management System's features are geared towards improving the customer
experience, which has a significant impact on customer satisfaction and loyalty. By streamlining
the reservation process and payment processing, customers can make their bookings and payments
with ease, saving time and effort. Additionally, the system's reporting component provides
valuable insights into customer satisfaction and preferences, enabling hotels to improve their
services continually.

Overall, the Hotel Management System built using PHP, MySQL, HTML, and CSS has a
significant social impact in the hospitality industry. By streamlining operations, increasing
efficiency, improving the customer experience, and potentially creating new job opportunities, this
system can positively impact various stakeholders in the industry.

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 8.Applications

The Hotel Management System built using PHP, MySQL, HTML, and CSS can be applied in
various hospitality settings to manage hotel operations efficiently. Here are some of the
applications of this system:

Hotels and Resorts: The Hotel Management System can be used in various types of hotels and
resorts, including boutique hotels, bed and breakfasts, and large chain hotels. This system can help
manage room reservations, customer information, payment processing, and other hotel operations.

Event Venues: The Hotel Management System can be used in event venues such as conference
centers, convention centers, and wedding venues to manage room bookings, catering, and other
event-related operations.

Vacation Rentals: The system can also be used in vacation rental properties, such as vacation
homes and condos, to manage bookings, customer information, and payment processing.

Hostels: Hostels can benefit from the Hotel Management System's features, which include room
reservation, customer information, and payment processing.

Student Accommodations: The system can also be applied in student accommodations, such as
dormitories and student housing, to manage room bookings and other operations.

Healthcare Facilities: The system can also be used in healthcare facilities, such as hospitals and
rehabilitation centers, to manage patient room bookings, medical equipment, and other healthcare-
related operations.

Corporate Accommodations: The Hotel Management System can be used to manage corporate
accommodations, such as employee housing, which requires efficient and reliable management of
room reservations, employee information, and payment processing.

Overall, the Hotel Management System built using PHP, MySQL, HTML, and CSS has various
applications in the hospitality industry, making it a versatile solution for managing hotel operations
efficiently and effectively.

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 9.Novelty of the work

The Hotel Management System built using PHP, MySQL, HTML, and CSS introduces several
novel features that distinguish it from traditional hotel management systems.
These novel features include:

User-Friendly Interface: The system offers a user-friendly interface that enables customers to
make room reservations and payments with ease. The interface is designed to be intuitive and
straightforward, allowing customers to navigate the system quickly and efficiently.

Automated Room Allocation: The system offers an automated room allocation feature that
assigns rooms to customers based on their preferences and availability. This feature eliminates the
need for manual room assignment, reducing the risk of errors and saving time.

Real-Time Reporting: The system offers a real-time reporting feature that provides hotel
management with valuable insights into customer satisfaction, preferences, and other key
performance indicators. This feature enables hotels to make data-driven decisions and improve
their services continually.

Customizable Booking Rules: The system offers customizable booking rules that enable hotels
to set specific policies for room reservations. This feature allows hotels to enforce their policies
effectively and ensure that customers adhere to their rules.

Overall, the Hotel Management System's novel features provide a streamlined approach to hotel
management, enabling hotels to manage their operations efficiently and effectively. These features
make the system stand out from traditional hotel management systems and provide hotels with a
competitive advantage in the hospitality industry.

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 10. Future Scope & Conclusion

In conclusion, the Hotel Management System built using PHP, MySQL, HTML, and CSS provides
an efficient and effective solution for managing hotel operations. With its user-friendly interface,
automated room allocation, real-time reporting, and customizable booking rules, this system has
several novel features that distinguish it from traditional hotel management systems.

The social impact of this system in the hospitality industry is significant, with benefits ranging
from increased efficiency and reduced waste to potential job creation and improved customer
satisfaction. The system's applications are also diverse, making it a versatile solution for managing
hotel operations in various hospitality settings.

The Hotel Management System has the potential to revolutionize the way hotels and other
hospitality settings manage their operations, offering a streamlined approach to hotel management
and providing hotels with a competitive advantage. This system has the potential to transform the
hospitality industry and provide an enhanced customer experience for guests.

Overall, the Hotel Management System built using PHP, MySQL, HTML, and CSS is a valuable
tool for hotel management, providing a reliable, efficient, and user-friendly solution that benefits
hotels, employees, and customers alike.

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 11 Bibliography

11.1 Books

Welling, Luke, and Laura Thomson. PHP and MySQL Web Development. 5th ed., Addison-
Wesley Professional, 2018.

Kowalski, Robin. HTML and CSS: Design and Build Websites. Wiley, 2011.

Tidwell, Jenifer. Designing Interfaces: Patterns for Effective Interaction Design. O'Reilly Media,
2010.

Karaman, Ozan. "A Comparative Study on Hotel Management Systems." Journal of Tourism and
Hospitality Management, vol. 6, no. 2, 2018, pp. 23-32.

Mistry, Jaimin, and Sarika Jain. "A Study on Hotel Management Information Systems."
International Journal of Computer Applications, vol. 125, no. 6, 2015, pp. 1-4.

Jeng, Jyh-Shen, and Chin-Yin Huang. "Design of Hotel Management System Based on ERP."
Journal of Convergence Information Technology, vol. 6, no. 7, 2011, pp. 323-330.

11.2 Reference papers

Research and Design of Hotel Management System Model

A. Pathak, A. Snghal and B. K. Rana, "Review on Hotel Management System," 2021 3rd
International Conference on Advances in Computing, Communication Control and Networking
(ICAC3N), Greater Noida, India, 2021, pp. 1834-1837, doi:
10.1109/ICAC3N53548.2021.9725658.
https://ieeexplore.ieee.org/document/9725658

Hotel Management System

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 11.3 Website links

Stack overflow
https://stackoverflow.com/questions/47619938/mysql-query-to-find-booking-available-in-hotel-
management-system

Stack Exchange
https://dba.stackexchange.com/questions/125162/database-design-of-room-booking-system-in-a-
hotel

Xampp
https://www.apachefriends.org/

11.4 YouTube links

How to create database in XAMPP MySQL

How to: Host your own SQL server

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