A Proposed Student Profiling System for the

College of Information Technology of

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A Software Project Presented to the Faculty

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SCHOOL FACULTY DIRECTORY

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BY:

GROUP MEMBER:
PROJECT MANAGER/ WEB
DEVELOPER:
BEROY, PETER JOHN

ASS. WEB DEVELOPER:

RESEARCHER/DOCUMENTER:
REQUINTO, BERNADETTE T.
CORAZA, MIAFE

January 2023
 DEDICATION

This baby thesis on the School Faculty Directory Management System is dedicated to

the tireless educators, diligent administrators, and dedicated staff who form the

backbone of our educational institutions. Your commitment to nurturing knowledge and

fostering growth is the driving force behind this project. However, in this research

project dedicated also to our [family member], whose unwavering love and support have

been the driving force behind our academic pursuits. Their encouragement belief in us

have been a constant source of inspiration, and we are forever grateful for their

guidance and wisdom. May this research serve as valuable tool to streamline the

complex task of managing faculty information, empowering schools and universities to

focus more on the core mission of education. Your unwavering dedication to the

advancement of learning is an inspiration to us all and we hope this work contributes to

your continue success. Finally, I would like to dedicate this research to all those who

have been affected by the subject matter of this study. It is our hope that this work will

contribute to the advancement of knowledge and understanding in this field, and

ultimately lead to positive change and progress. And lastly, we dedicate this research

paper to the almighty god who gives us strength, wisdom, guidance, power of thinking,

security, competence and for giving good health while doing this. All of this we offer to

you.
 ACKNOWLEDGMENT

This thesis become the reality with the kind support and help of many individuals. We

would like to extend our sincere thanks to all of them. Foremost, I want to offer this

endeavor to our God almighty for the wisdom he bestowed upon us, the strength, peace

of mind and good health in order to finish this research. I would like to thank our family:

our parents for giving birth to us in the first place and supporting us spiritually throughout

our life. We would like to express our sincere gratitude to our Instructor Mr. Erickson

Brigildo for the continuous support of our research. We would like to express our

heartfelt gratitude, appreciation and thanks to the following individuals. To our Assistant

Web Developer and one of our researcher/ documenter who provide our resources for

this project. Furthermore, a study like this would never work without the help of other.

The contributions of many different people in different ways had made this possible. The

utmost gratitude is expressed upon the overwhelming support of this personalities on

helping the researchers in conducting this study. They significantly shared their

knowledge, time and efforts and giving their best entity on finishing the study. My thanks

and appreciations also go to my colleague and people who have willingly helped us out

with their abilities.

1.1 Rationale

1.2.Project Context
1.3 Statement of the Problem

In the realm of academic institutions, the seamless management of faculty members

and the efficient allocation of teaching responsibilities are pivotal to the cohesive

functioning of academic departments. The present scenario within our institution

reveals a prominent issue at the intersection of teachers and department

chairpersons. Specifically, the challenge revolves around the absence of an

accessible and streamlined system that empowers teachers to gain insight into their

workloads and requisite information without the need for physical visits or direct

communication with department chairpersons.

The prevailing circumstances highlight the following core problem:

Workload Accessibility Gap: The absence of a centralized system for teachers to

view and access their assigned workloads, encompassing room assignments, class

schedules, subject allocations, and the number of students per class, necessitates

teachers to engage in time-consuming, manual interactions with department

chairpersons. This results in inefficiencies, increased administrative overhead, and

potential disruptions to the teaching process. The relevance of addressing this

problem is underscored by the potential to enhance overall academic productivity,

administrative efficiency, and communication within our educational institution. To

mitigate this issue, this research endeavors to conceptualize, design, and implement

a web-based Faculty Workload Management System, with the primary objective of

to access their workload-related information efficiently.

1.4 Objectives of the Study:

In line with the elucidated problem, the research aims to achieve the following

specific objectives: Develop a User-Friendly Web-Based System: Create a user-

friendly web-based system that provides teachers with secure and convenient access

to their workloads and related information. Streamline Workload Information: Enable

teachers to view their room assignments, class schedules, subject allocations, and

student counts with ease and clarity. Reduce Administrative Overhead: Alleviate the

administrative burden on department chairpersons by providing an automated

platform for workload management. Enhance Communication: Facilitate efficient

communication between teachers and department chairpersons, allowing for

clarifications, requests, and updates to be made electronically. Data Collection:

Implement a feature that collects and stores necessary information about teachers,

aiding in administrative decision-making and academic planning. By addressing

these objectives, this research seeks to bridge the gap in workload accessibility,

promoting a more streamlined and productive academic environment for both

teachers and department chairpersons.

Purpose of the Study:

The purpose of this capstone project, "School Faculty Information and Workload

Management System," is to address the immediate concerns of teachers and

department chairpersons within [St.Cecilia’s College inc.]. The project aims to

achieve the following specific objectives:

Efficient Workload Management: To develop a user-friendly web-based system that

allows teachers to easily access and manage their workloads, including room

assignments, class schedules, subject allocations, and student counts. This

simplification of workload management will lead to reduced administrative burdens

for both teachers and department chairpersons.

Enhanced Communication: To create a practical communication hub that facilitates

streamlined interactions between teachers and department chairpersons. This

feature will enable timely exchanges of information, requests, and updates related to

teacher workloads, ultimately improving communication efficiency.

Centralized Faculty Information: To establish a centralized repository for faculty

information, simplifying the collection and storage of teacher details. This database

will serve as a valuable resource for administrative decision-making and academic

planning.
Description of the Project:

The "School Faculty Information and Workload Management System" is envisioned

as a user-friendly web-based solution tailored to the needs of teachers and

department chairpersons within [St.Cecilia’s College inc]. The project will primarily

focus on the following components:

User-Friendly Interface: The system will feature an easy-to-use web-based interface

accessible to teachers and department chairpersons. It will provide a convenient

platform for accessing workload-related information and facilitating communication.

Workload Management: The core functionality of the system will revolve around

workload management. Teachers will be able to view their room assignments, class

schedules, subject allocations, and student counts effortlessly through the system.

Communication Hub: The project will include a simplified communication hub that

facilitates exchanges between teachers and department chairpersons, improving

communication efficiency. Faculty Information Repository: The system will establish a

basic database of faculty information, capturing essential teacher details to support

decision-makers and administrators.

Feasibility Assessment: Throughout the project, we will continuously assess the

feasibility of system implementation, considering resource availability, technical

requirements, and practicality within the academic environment. This capstone

project is intended to provide immediate benefits to [St.Cecilia’s College inc] by

simplifying workload management, improving communication, and centralizing faculty

department chairpersons within the constraints of a short development timeline.

1.6 Scope and Limitations

Scope:

This capstone project, "School Faculty Information and Workload Management

System," aims to address specific aspects of teacher and department chairperson

interactions within the academic environment of [Your School Name]. The scope of

this project includes the following key areas: Faculty Information Management: The

system will collect and store essential information about teachers, such as their

names, contact details, academic qualifications, and teaching experience. Workload

Management: The system will facilitate the management of teacher workloads,

including room assignments, class schedules, subject allocations, and student

counts. Communication Enhancement: The system will include features for efficient

communication between teachers and department chairpersons, allowing for

electronic exchanges of information, requests, and updates related to teacher

workloads. User-Friendly Interface: The system will provide a user-friendly web-

based interface for teachers and department chairpersons to access and manage

workload-related information.

Limitations:
To maintain a clear focus on the specified objectives and ensure the feasibility of

project completion, certain limitations are acknowledged:

Financial Constraints: This project will be developed without additional expenses. As

such, it will rely on existing resources, tools, and technologies available to the project

team. Limited Advanced Features: Given the constraints of time and resources,

advanced features such as real-time data processing, extensive reporting, and

analytics will not be included in the initial system development. These features may

be considered for future enhancements. Incomplete Faculty Information: The system

will collect and manage only basic faculty information, as described in the scope. It

will not delve into comprehensive profiles or extensive faculty histories. Exclusivity to

Teacher-Chairperson Interactions: The system's primary focus is on enhancing

interactions between teachers and department chairpersons. Interactions with

students, parents, or other stakeholders are beyond the immediate scope of this

project. Limited Administrative Functions: Administrative roles outside the

responsibilities of department chairpersons, such as institution-wide administrative

tasks, are not addressed by this system. Detailed System Functionality: The specific

functionalities and workings of the proposed system will be discussed in Chapter 4 of

this project report. This section serves as an overview of the project's scope and

limitations.
1.7.Definition of Terms
 TABLE OF CONTENTS

PAGE NO.

TITLE PAGE
APPROVAL SHEET
DEDICATION
ACKNOWLEDGMENT
TABLE OF CONTENTS
LIST OF FIGURES
LIST OF TABLES
LIST OF NOTATIONS

Deliverable 1. Introduction

1.1. Rationale

1.2. Project Context

1.3. Statement of the Problem

1.4. Objectives of the Study

1.5. Purpose and Description

1.6. Scope and Limitations

1.7. Definition of Terms

Deliverable 2. Review of Related Literature

2.1. Review of Related Concept

2.2. Related of Related Systems

Deliverable 3. Technical Background

3.1. Organizational Chart

3.2. Workflow Diagram

Deliverable 4. Methodology, Results and Discussion

4.1. Requirements Analysis

4.1.1. Population and Locale of the study

4.1.3. PIECES Evaluation Framework

4.1.4. Cause and Effect Analysis

4.1.5. Gantt Chart (if any / available)

4.2. Requirements Specification

4.2.1. Requirements and Constraints

4.2.1.1. Functional Requirements

4.2.1.2. Non-Functional Requirements

4.3. Design of Software Systems, Product and or Process

4.3.1. Use Case Diagram

4.3.2. Activity Diagram

4.3.3. Entity Relationship Diagram

4.3.4. Input-Process-Output

4.3.5. Flowchart of the Proposed System

4.3.6. Screen Shots

4.4. Description of the Prototype

4.5. Development and Testing

4.6. Implementation Plan

Deliverable 5. Summary and Recommendations

5.1. Summary

5.2 Conclusion

5.3. Recommendations

Appendices

A. Letter of Request / Transmittal Letter

B. Relevant Source Code

1. Questionnaire

2. Result of Questionnaire

3. Interview Questions

4. Answers to Interview Questions

5. System Evaluation Tool (Use Case Testing / Black-box Testing)

D. Sample Input/Output Reports

1. Sample Forms (Present System) (if any)

2. Sample Reports (Proposed System)

E. Curriculum Vitae
 LIST OF FIGURES

PAGE

Figure 1
 LIST OF TABLES

PAGE

Table 1
 LIST OF NOTATIONS

Books

Magazines

Thesis / Dissertation

Internet / Online Resources