OBAFEMI AWOLOWO UNIVERSITY, ILE-IFE, NIGERIA

UNIVERSITY RESEARCH POLICY

OCTOBER 2023
Draft 0.4

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First edition: June 2012
Second edition: October 2023

© Obafemi Awolowo University Central Office of Research October 2023

No part of the document should be copied without due acknowledgement of the source

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Foreward

It is with great pleasure and immense pride that I present to you the revised 2023 Research
Policy for the Obafemi Awolowo University, Ile-Ife. This monumental document signifies a
significant step in our journey towards academic excellence, innovation, and research
prominence.

As a leading institution of higher learning, our commitment to research and innovation is

unwavering. The creation and implementation of a robust research policy are essential to
achieving the highest levels of academic distinction. This policy is not just a mere update of its
predecessor but a visionary roadmap that reflects the aspirations of our institution.

This revision is a result of dedicated efforts and collaborations among members of the academic
community, experts, and stakeholders who have generously offered their insights, experiences,
and recommendations. It demonstrates the collective dedication of our faculty, administrators,
researchers, and students in elevating the quality, scope, and impact of our research activities.

The 2012 Research Policy set a solid foundation for our research endeavours, and this revision
builds upon those strong principles. It is designed to propel us even further by addressing
emerging challenges, embracing new opportunities, and fostering a culture of innovation,
collaboration, and excellence. This policy embodies the commitment of the University to
pushing the boundaries of knowledge, nurturing interdisciplinary collaboration, and applying our
research outcomes for the betterment of society.

In a rapidly changing world, research is the key to understanding and addressing complex issues.
With the revised 2023 Research Policy, we are equipping ourselves to meet these challenges
head-on, with creativity, rigour, and a sense of purpose. Our commitment to producing
groundbreaking research is deeply rooted in our identity as a premier institution and our role in
advancing knowledge for the betterment of our local and global communities.

The efforts of the individuals, committees, and departments who have contributed to the
formulation and refinement of this policy are duly acknowledged. This document reflects the
collective vision and the future we envision for our great institution. I encourage every member
of the University academic community to embrace this policy and actively participate in its
implementation. The 2023 Research Policy should be a source of inspiration, a catalyst for
innovation, and a testament to our enduring commitment to the pursuit of knowledge.

Prof Adebayo Simeon Bamire

Vice Chancellor,
Obafemi Awolowo University, Ile-Ife

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Acknowledgement

It is with immense pride and deep appreciation that I acknowledge the tireless efforts and
unwavering dedication that have gone into the development of the revised 2023 Research Policy
for the Obafemi Awolowo University. This document is a testament to our collective
commitment to advancing the frontiers of knowledge, fostering innovation, and enhancing our
research endeavours.

The creation of this policy has been a collaborative journey, involving the collective wisdom and
experience of numerous individuals who have demonstrated a profound passion for the pursuit of
excellence. It is a true reflection of our unwavering commitment to nurturing a culture of
research and development that extends beyond boundaries.

Our research policies are the bedrock upon which we build our intellectual infrastructure, and
they are central to our mission as a leading institution of higher learning. The revision of the
2012 Research Policy is a testament to our capacity for growth, evolution, and adaptability in an
ever-changing academic landscape.

I extend my deepest gratitude to the members of the various committees, working groups, and
departments who have contributed their time, expertise, and thoughtful insights to this process.
Your dedication is invaluable and has been instrumental in shaping a policy that is not only
relevant to the current academic environment but also forward-looking.

As we step into this new phase of growth and development through an expanded focus on
research, it is the hope of the University management that this policy will serve as a guiding
light, inspiring researchers, faculty, staff, and students to explore the horizons of knowledge,
push the boundaries of innovation, and make a meaningful impact in our fields of expertise.

To the entire university community, I encourage you to familiarise yourselves with the 2023
Research Policy and actively participate in its implementation. I look forward to witnessing the
transformative impact of this policy and the boundless potential it holds for our institution.
Thank you for your unwavering dedication to the pursuit of knowledge and innovation.

Prof Akanni Akinyemi

Deputy Vice Chancellor, Research, Innovation, and Development
Obafemi Awolowo University, Ile-Ife

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Summary

The document contains 15 chapters and 11 appendices that give a comprehensive overview of
the research policy and governance structure at Obafemi Awolowo University. The university is
renowned for its contributions to research and education, and its strategic goal is to be a premier
multidisciplinary research institution. The university also places a strong emphasis on the value
of research in attracting and retaining top-tier faculty, fostering critical thinking, and creating a
dynamic learning environment. Active engagement in research enhances the confidence and
competence of faculty members. The document also outlines the roles and responsibilities of
research staff, which include conducting research, publishing findings, teaching, and mentoring,
securing research funding, collaborating with peers, participating in academic committees,
engaging with the community, contributing to the university's reputation, and promoting
diversity and inclusion. The guiding principles for research at the university include academic
rigour, integrity, ethical consideration, respect for diversity and inclusion, openness and
transparency, intellectual property, safety, collaboration, compliance with regulations, and
effective use of research funds.

The document introduces the well-organised governance structure for research at the University.
The Central Office of Research is responsible for research administration. The Central Office of
Research has several strategic objectives, including setting the research agenda, promoting
collaboration, facilitating the legal protection of intellectual property, and monitoring and
evaluating research. The Central Office of Research coordinates the activities of various units,
including the Linkages and Partnership Office, Intellectual Property Transfer and Technology
Office, University Research Office, and Administrative Support Office. The University also has
various committees that provide strategic direction for research activities. These committees
cover areas like research fair and excellence awards, research ethics, advisory board, research
bulletin, academic research seminars, equipment audit, mentorship, intellectual property asset
management, grantsmanship, capacity building for researchers, and template harmonisation.

Chapter 2 of the document discusses the status of the implementation of the 2012 University
Research Policy, while Chapter 3 outlines the context, objectives, and guiding principles for
researchers. It defines research and its objectives, emphasising the role of research in advancing
knowledge, problem-solving, innovation, policy formulation, education, quality improvement,
understanding social issues, environmental sustainability, personal and professional growth, and
cultural preservation. Chapter 4 highlights the University’s comprehensive strategy for research
management with the overarching mission to establish itself as a leading global research
institution, while Chapter 5 outlines the University's strategic approach to research support,
aimed at fostering a highly productive research environment while providing vital assistance to
researchers, faculty members, and students.

Chapter 6 focuses on strategies to ensure research knowledge reaches its intended audience and
has a real-world impact. Key strategies include developing clear communication plans, public
information dissemination, open access publishing, data sharing, media engagement, organising

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research seminars and workshops, collaborating with industry, engaging with the community,
working with policymakers, and focusing on knowledge translation, while ensuring the long-
term sustainability of research dissemination efforts.

Chapter 7 emphasising the importance of ethics and safety in research, outlines measures to
protect the well-being of researchers, research subjects, and research integrity. This includes
ethical review and oversight, safety protocols and training, research ethics education, data
management and privacy, a whistleblower policy, transparency and openness, emergency
response plans, continuous monitoring and auditing, and accountability with consequences for
unethical behaviour.

Chapter 8 addresses research misconduct, highlighting a proactive approach to prevent, detect,

investigate, and correct such behaviour. Key areas include fostering a culture of research
integrity, promoting good data management practices, adhering to authorship and publication
ethics, discouraging plagiarism, fabrication, falsification, financial misappropriation, and other
unethical behaviours. The chapter also outlines procedures for handling research misconduct and
the penalties associated with such actions, all aimed at maintaining research integrity and the
University's reputation.

Chapter 9 focuses on the University's strategic approach to intellectual property management.

The University aims to effectively manage its intellectual property assets, foster innovation, and
contribute to societal progress through research and technology transfer. Chapter 10 addresses
the crucial aspect of handling finances in a university research environment including grant
management, budget development, cost containment and efficiency, risk management, financial
reporting, and cost sharing. Chapter 11 focuses on the critical aspect of research archiving for
preserving the University's intellectual output while Chapter 12 highlights the significance of
capacity building for the University to enhance its capabilities and contribute effectively to
society. The strategic priorities for capacity building are designed to help the University grow
and adapt to emerging needs and opportunities, ultimately enhancing its capabilities and
contributions to education, research, and society.

Chapter 13 addresses the importance of monitoring and evaluating research outputs within the
university. This is crucial for assessing the impact of research activities, tracking progress
towards the university's goals, and making informed decisions about resource allocation and
strategic adjustments. The chapter outlines several strategic approaches for effective monitoring
and evaluation. Chapter 14 addresses various miscellaneous issues in research governance that
are essential for maintaining research integrity, ethics, and effectiveness such as management of
conflicts, whistle blower management, research misconduct, data safety, biosecurity, research
collaboration and export control and research communication.

Chapter 14 addresses various miscellaneous issues in research governance that are essential for
maintaining research integrity, ethics, and effectiveness while Chapter 15 outlines the process for
reviewing and interpreting the university's research policy. This process is essential to ensure that
the policy remains effective, compliant with regulations, and responsive to evolving needs.

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The document contains 11 appendices that offer instructions for different aspects of the academic
research process. These guidelines cover topics such as research communication, the
coordination of academic research seminars and workshops, the management of the University
Research Fair and Award of Excellence events, and the establishment and maintenance of
research partnerships, both within and beyond the University. Additionally, there are guidelines
to guarantee the effective operation, safety, and adherence to regulations of equipment across
various settings, guidelines on mentorship, intellectual property assets, grantsmanship and
proposal writing, and guidelines on access to training opportunities, workshops, and seminars
relevant to researchers' disciplines and career stages. Furthermore, ethical conduct of research is
paramount at the University, requiring ethics approval before any research activities commence.
There are guidelines on ethical conduct of research and management of misconduct. There are
also guidelines on the proper use of templates in research-related documents and publications.

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Table of Contents

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Chapter 1.0. BACKGROUND

1.1. Introduction
Obafemi Awolowo University, referred to as 'The University' hereafter, is a globally renowned
multidisciplinary institution celebrated for its significant contributions to research and research
education. Distinguished by its excellence in fundamental research, the University also leverages
this strength to advance applied research initiatives. The University's strategic aspiration is to
solidify its position as one of the world's premier multidisciplinary research universities.

The University places a strong emphasis on the value and advantages of research in attracting
and retaining top-tier faculty. It also cultivates robust connections with government agencies,
private sector entities, partner institutions at local, regional, and international levels. Research
serves as a catalyst for nurturing open and critical thinking, an integral element of the
University's educational philosophy. The University firmly believes that research is essential for
creating a dynamic learning environment where both faculty and students can thrive and realise
their potentials. Active engagement in research enhances the confidence, competence, and
professional growth of faculty members. The University places a special emphasis on
interdisciplinary research, aligning with its mission and commitment to offering broad and
adaptable educational opportunities for its staff and student body, contributing to national and
global social, economic, and cultural development.

Academic staff members are anticipated to engage actively in research endeavours, and the
University is firmly dedicated to offering the requisite assistance to facilitate their research
initiatives. The University acknowledges that research encompasses diverse scholarly and
intellectual pursuits that vary across disciplines.

The purpose of this Research Policy is to establish fundamental principles, protocols, and
directives concerning the conceptualisation, design, implementation, administration, protection,
and commercialisation of research activities at Obafemi Awolowo University. It is the
University's duty to cultivate an environment conducive to the advancement of research.

1.2. Governance Structure for Research

The Governance Structure for Research at Obafemi Awolowo University encompasses a
hierarchical framework designed to oversee and facilitate research activities throughout the
institution. This structure typically consists of various committees, offices, and positions
responsible for different aspects of research administration and management. At the core of this
structure is the Central Office of Research, which serves as the coordinating center for research-
related matters. The Deputy Vice-Chancellor for Research and Innovation typically provides
leadership and guidance, overseeing the entire research governance framework.

The governance structure is as highlighted in Figure 1. These includes the roles of the Central
Office of Research, the Directorates, and the Units within each Directorates. These offices

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facilitate the implementation of the research policies, funding, ethics, and compliance. These
offices work in conjunction with the Central Office of Research to ensure that research at the
university adheres to best practices, legal requirements, and the institution's strategic goals. In
addition, there are Committees operational within the Central Office of Research and the
Faculties responsible for promoting research within their respective academic areas. These
committees collaborate with the Central Office of Research to facilitate research initiatives,
funding opportunities, and compliance with ethical and regulatory standards.

Figure 4. The Organogram for the Central Office of Research.

1.2.1. Management Board of the Central Office of Research: The Deputy Vice Chancellor
Research, Innovation and Development shall Chair the Management Board of the Central
Office of Research. Members shall include the Executive Director of the Central Office
of Research, the Director of Linkages and Partnership Office, Director of Intellectual
Property Transfer and Technology Office, Director of University Research Office,
Director of TETFUND Office, the representative of the Bursar, two representatives of the
Senate, a representative of the private sector, and the winner of the Excellent Award. the
head of the Administrative Support Office shall serve as the Secretary of the Board. The
Board shall:
1.2.1.1. Facilitate the formulation, implementation and review the University research
policy.
1.2.1.2. Facilitate the development and implementation of research strategies for the
University.
1.2.1.3. Facilitate the institutionalisation of the research agenda for the University.
1.2.1.4. Consider recommendations for the Committees of the Central Office of Research.

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1.2.1.5. To render the annual report of the Central Office of Research to Senate.

1.2.2. The Central Office of Research: The Central Office of Research shall have overall
responsibility for research administration in the University. Its goals are to harmonise
and coordinate all research activities, advise, and manage donor funds in the University,
and promote the research culture within the University. Specifically, the Central Office of
Research shall:
1.2.2.1. Report to the Deputy Vice Chancellor, Research, Innovation and Development.
1.2.2.2. Be headed by an Executive Director appointed by the Vice Chancellor.
1.2.2.3. The tenure of the Executive Director shall be for one year.
1.2.2.4. The tenure of the Executive Director is renewable for up to three years.
1.2.2.5. Coordinate the activities of the Linkages and Partnership Office, Intellectual
Property Transfer and Technology Office, University Research Office, and the
Administrative Support Office.
1.2.2.6. Support the operations of the committees constituted by the Central Office of
Research.
1.2.2.7. Oversee the activities of the Monitoring and Evaluation Unit.

1.2.3. Linkages and Partnership Office: The Office shall be headed by a Director who shall
be appointed by the Vice Chancellor for a tenure of one year renewable for a maximum
tenure of four years. The Director shall report to the Executive Director of the Central
Office of Research, and the unit managed shall:
1.2.3.1. Initiate and execute Memorandum of Understanding and Agreements between
the University and other institutions/bodies.
1.2.3.2. Promote academic linkages/partnerships between the University and other
institutions.
1.2.3.3. Coordinate relations with International Organisations
1.2.3.4. Administer exchange/visiting programmes for staff and students.

1.2.4. Intellectual Property Transfer and Technology Office: The Office shall be headed by
a Director who shall be appointed by the Vice Chancellor for a tenure of one year
renewable for a maximum tenure of four years. The Director shall report to the Executive
Director of the Central Office of Research, and the unit managed shall:
1.2.4.1. Be responsible for the management of the Intellectual Property Assets of the
University. This includes identification, evaluation, and assessment of the novelty of
inventions, filing of Intellectual Property Right applications, processing and obtaining
Intellectual Property Rights from relevant national and international Intellectual Property
offices, and facilitating the protection of the rights of the University, its innovators,
inventors, breeders, researchers, research sponsors and the public against unauthorised
exploitation.
1.2.4.2. Ensure commercialisation of patents and other Intellectual Property Rights.
1.2.4.3. Enhancing strong research-industry linkage

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1.2.5. University Research Office: The Office shall be headed by a Director who shall be
appointed by the Vice Chancellor for a tenure of one year renewable for a maximum
tenure of four years. The Director shall report to the Executive Director of the Central
Office of Research, and shall manage:
1.2.5.1. The Research Development and Support Unit that will assist researchers to
develop research proposals, securing funding from external sources, support the pre- and
post-grant award processes for researchers, and compile and maintain databases of raw
data generated by all research projects in the University.
1.2.5.2. The Capacity Building Unit that shall organise capacity building workshops and
disseminate information on conferences and funding opportunities for fellowships,
postgraduate studies among other related activities.

1.2.6. Administrative Support Office: The office shall be headed by a Principal Assistant
Registrar. The Office shall:
1.2.6.1. Liaise with the University Legal Unit on all legal matters related to grants and
proposal.
1.2.6.2. Liaise with the Research News Committee to promote the dissemination of
research related news using traditional and non-traditional news media.
1.2.6.3. Liaise with the bursary to operationalise a grants and agency unit within the
Central Office of Research for the purpose of coordinating administration of research
grants.

1.2.7. Faculty Research Committee: The Faculty Research Committees are expected to
contribute significantly to the preliminary assessment of research plans. They shall carry
out detailed assessment of research proposals and make appropriate recommendations to
the appropriate Ethics Committee. It shall also, regularly organise workshops and
seminars to disseminate information emanating from research projects.

1.3. The Committees of the Central Office of Research

The operations of the Central Office of Research and the Directorates shall be augmented by the
underlisted Committees. The Committees shall be responsible for providing strategic direction
for the Central Office of Research and the University including development of guidelines and
protocols for research conduct.
1.3.1. The University Research Fair Week and Academic and Research Excellence Award
Committee: The Committee shall be headed by the Deputy Vice Chancellor Research,
Innovation and Development or the designate. The Committee shall plan and implement
the annual editions of the Research Fair week and Research Excellence Award Day with
the purpose of identifying students and academic staff that have performed excellently in
the academic year and giving then institutional recognition.
1.3.2. Central Ethics Coordinating Committee. The Committee shall be chaired by the
Executive Director of the Central Office of Research. The Committee shall coordinate
and regulate all matters pertaining to research ethics and integrity at the Obafemi
Awolowo University; oversee the activities of the various Ethical Review Committees in
the University; advise the Senate on policies and matters relating to research ethics and
integrity; promote the dignity, rights, safety and well-being of research participants;
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 investigate any incidence or report of break of ethical code or other malpractice; examine
matters that may arise or be referred to the Committee in relation to ethical code and
performance of research; and prepare and submit annual reports to the Senate through the
Deputy Vice-Chancellor Research, Innovation and Development.
1.3.3. The Research Bulletin Committee: The committee shall design and disseminate the
University Research Bulletin which will also provide information on funding
opportunities to members of the University.
1.3.4. The University Academic Research Seminar/Workshop Committee: The Committee
shall schedule and support the organisations of university webinars and seminars,
disseminate information on new ideas and available projects, translate results arising
from research in the university into innovations, and support Faculty weeks and Faculty
education programmes.
1.3.5. The Research Matrix Tracking Committee: The Committee shall develop monitoring
and evaluation system for the research plan, develop tracking mechanism for research
outputs, monitor changes in the University/Faculty research matrix, produce quarterly
report on University/Faculty research matrix for dissemination, and develop the annual
report on OAU research outputs.
1.3.6. The Partnership and Relations Committee: The Committee shall initiate
comprehensive scanning of grant opportunities, lobby for grant opportunities with
funding agencies, lobby for university academia as part of Technical Working Groups in
Nigeria, disseminate information on funding opportunities, support contract negotiation
and contract compliance, manage Memorandum of Understanding with
University/Faculties/Units of the University, regularly review and actionize all University
Memorandum of Understanding, develop the protocol for engaging with external
organisation, and promote the implementation of the protocol for engagement with
external organisation.
1.3.7. Equipment Audit Committee: The Committee shall develop post grant award
equipment management record system for the University, conduct annual audits of
equipment procured for research; and support the Central Office of Research to profile
research equipment in the Units/Departments/Faculties/Colleges in the University.
1.3.8. Mentorship Committee: The Committee shall revise and ratify the University
mentorship policy, support Faculties/Departments to develop mentorship programmes,
institute mentorship monitoring matrix for the University, reward professorial active
engagements, and track and report on mentee/mentor success stories.
1.3.9. Intellectual Property Asset Management Committee: The Committee shall strengthen
intellectual property rights acquisition, facilitate knowledge transfer management,
develop and oversee the implementation of the Intellectual Property Policy, audit
research and development projects of the University for Intellectual Property content,
ensure patentable innovations and research results, support the commercialisation of
patents, enhance research-industry linkage and organise sensitisation workshops on
Intellectual Property issues.
1.3.10. Grantsmanship and Proposal Support Committee: The Committee shall provide the
Central Office of Research with information on research opportunities, grants and
research funding opportunities for dissemination to staff members, source for grants to
aid research development in the University, provide technical support in proposal writing

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 for academic staff of the University, and develop structures and processes for ensuring
compliance with research standards.
1.3.11. University Committee on Capacity Building for Early Career Researchers: The
Committee shall develop programmes to build the capacity of early career researchers for
knowledge transfer, conduct of translational research, dissemination, and publication of
research outputs in reputable national and international outlets, and develop systems to
support the archiving of research data and dissemination of research.
1.3.12. University Committee on Capacity Building for Senior Career Researchers: The
committee shall develop programmes to build the capacity of middle and senior career
researchers for knowledge transfer, conduct of translational research, mentoring,
supervision, and coaching, and support the development of research units initiated by
senior researchers, and coordinate the contribution/activities of our Emeritus professors
for sustainable research legacies.
1.3.13. The Committee on Indigenous Resource for Resolving Local Challenges: The
Committee shall regularly conduct a physical assessment of decaying research
infrastructures in the University, facilitate the use of local resources to repair
infrastructure, promote the translation of local problems into research questions, and
support conduct and implementation of research to resolve institutional problems.

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Chapter 2.0. STATUS OF IMPLEMENTATION OF THE 2012
UNIVERSITY RESEARCH POLICY AND THE REVIEW PROCESS

The University recognises the central importance of research in fostering academic excellence,
innovation, and community development. To this end, the University instituted the University
Research Policy in 2012 to provide a structured framework for research activities, ensuring the
ethical conduct of research, equitable access to resources, and the promotion of knowledge
dissemination. This report assesses the status of the implementation of the Obafemi Awolowo
University 2012 University Research Policy. It highlights the successes, challenges, as well as
provides an update on the ongoing review process to ensure that the policy remains relevant and
effective in the dynamic field of research.

2.1. Status of Implementation

2.1.1. Mentorship: Substantial progress was made by the University in the implementation of a
mentorship programme for researchers. This endeavour traces its origins back to 2012 when
Professor Ayobami Salami, the Deputy Vice Chancellor (Academic), took the initiative to
address the notable deficiency in formalised mentorship for academic staff. The necessity for
such structured mentorship was identified during the Research Recalibration Retreat held from
February 29 to March 1, 2012. To oversee this critical task, a committee was convened to
develop the mentorship policy. This was developed and pilot tested among postgraduate students
and Early Career Researchers. The outcome of the pilot project was satisfactory.

2.1.2. Capacity Building: Despite the limited availability of funds, the institution conducted
regular capacity-building workshops for its staff members and postgraduate students during the
review period. The Central Office of Research capitalized of a Carnegie Diaspora Fellow, to
initiate these workshops in collaboration with the postgraduate College of the University.
Additionally, several similar workshops were organised through multiple partnerships to enhance
research and research productivity.

One of the most successful partnerships was with the Carnegie Corporation, USA that awarded
the University grants of over $8m in 3 tranches of 2-2.5 million dollars per tranche. The grant
was used to strengthen the University and enhance gender equity through which multiple
capacity building workshops were organised for all cadres of staff. The Carnegie Grant was also
used to support conference attendance of over 200 academics and non-academic staff, and the
rehabilitation and provision of research facilities.

2.1.3. Intellectual Property Assets: The Intellectual Property and Technology Transfer Office is
an initiative of the World Intellectual Property Organisation, a specialised agency of the United
Nations. Since its establishment in Obafemi Awolowo University in 2007, sensitisation
campaigns were undertaken resulting in the number of patents increasing over the years. There
were 37 registered patents between 2016 and 2022 as shown in Figure 1 while several others
under are undergoing processing. The Patent Certificates have been presented officially by the
Vice-Chancellors to the researchers. The Intellectual Property and Technology Transfer Office
has also registered some Trademarks and a Utility Model for researchers.

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Figure 1. Number of patents by Obafemi Awolowo University staff in different years

2.1.4. Grantsmanship and Proposal Writing: NRF grants won from 2019 skyrocketed

2.1.5. Ethical Conduct of Research: The Health Research Ethics Committee was established on
February 17, 2012, by the Institute of Public Health at Obafemi Awolowo University in Ile-Ife. It
was formed following a three-day training that took place from February 15 to 17, 2012. This
ethics review body has been consistently serving the university's needs by reviewing research
studies involving humans, animals, and plants conducted within the university. To date, the
Committee has reviewed and granted ethical clearance to 2,399 research protocols. These
protocols encompass a wide range of research, including studies from undergraduate and
postgraduate programmes, research conducted by individual lecturers, student clubs, and non-
governmental organisations. Since its inception, the Health Research Ethics Committee has
undergone two re-accreditation trainings, one in November 2018 and another in April 2022.
These re-accreditation trainings were accredited by the National Health Research Ethics
Committee in Abuja. The next re-accreditation training is scheduled for 2024.

2.1.6. Partnerships with other Institutions: As of the conclusion of 2017, the University had
established 168 Memorandums of Understanding with various institutions and agencies located
across all continents worldwide. From 2019 to 2021, an additional 18 Memorandums of
Understanding were successfully executed. These agreements encompass a wide range of
collaborative arrangements, including, but not limited to, student exchanges, non-reciprocal
study abroad programmes, exchanges of faculty, scholars, and staff, collaborative research
initiatives, materials exchanges (such as library resources), training and technical assistance
efforts, dual and joint degree programmes, and admissions articulation agreements.

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2.1.7. Research Administration in the University: Research constitutes an integral component
of the responsibilities undertaken by academic staff. Without exception, all academic staff
members actively participate in research endeavours. This commitment to research extends
across all 92 academic departments and units, each equipped with dedicated research
laboratories. The administration of government's annual subvention for research rested with the
University Research Committee, presided over by the Deputy Vice-Chancellor for Academic
Affairs. The University Research Committee played the central role in distributing research
funding to university staff members. The specific amount disbursed was contingent on the
subvention allocation provided. Beginning from 2015, there has been a complete absence of
subvention allocation for research purposes. Prior to this period, the university had received
financial support for a total of 414 research projects and 13 PhD research initiatives spanning
from 1989 to 2015. This support amounted to a substantial sum of N32,939,751.00, and it should
be noted that this figure excludes an additional N3,900,000 which facilitated 13 PhD projects.
For a visual representation of the yearly grant allocation trends, please refer to Figure 2.

Figure 2. Trend in URC grants at the Obafemi Awolowo University researchers from 1990 –
2020.

2.1.9. Access to externally funded research: Various donors have been instrumental in
providing grants to university staff members. These donors encompass organisations such as the
International Foundation for Science, Council for the Development of Social Science Research
in Africa, the Canadian Institutes of Health Research, the European Commission, the European
and Developing Countries Clinical Trials Partnership, the Medical Research Council, UK, the
National Institutes of Health, The Pasteur Foundation, the Swedish International Development
Agency, and the Scientific Research Corporation. It's worth noting that the number of grants in
the university funded by TETFUND has experienced a significant increase as shown in Figure 3.
Staff in the University had also won 34 NIH grants between 2012 and 2018.

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Figure 3. Trend in National Research Fund grants won by researchers from 2013-2020

2.1.10. The Africa Centre of Excellence: In 2008, the University successfully secured a
$500,000 grant from the World Bank's Step-B Project. This initial funding set the stage for
further achievements. By 2010, they obtained $5 million in World Bank funding to establish a
Center of Excellence in Software Engineering. Subsequently, in 2014, the university secured a
highly competitive $7 million grant from the World Bank to establish the Africa Center of
Excellence, giving rise to the Obafemi Awolowo University ICT-Driven Knowledge Park. The
primary goal of Obafemi Awolowo University ICT-Driven Knowledge Park was to create a
robust foundation for ICT skills development and entrepreneurship in Africa. By 2018, Obafemi
Awolowo University ICT-Driven Knowledge Park had become a nationally recognised model
for research and technology innovation uptake and commercialisation, with sub-objectives
focused on infrastructure for innovation in the sub-region. In 2019/2020, the center received an
additional $5 million in World Bank funding to upgrade Obafemi Awolowo University ICT-
Driven Knowledge Park with the strategic objective of producing innovative engineers who
could harness emerging technology advancements to drive development and empower a new
generation of African engineering leaders. To date, the Africa Center of Excellence, Obafemi
Awolowo University ICT-Driven Knowledge Park, has achieved significant milestones,
including the training of 245 postgraduate students, running 14 short courses, supporting
internships for 212 postgraduate students and faculty, and facilitating the establishment of five
spin-off companies. They offer 20 postgraduate programmes, with four approved by the Senate,
10 accredited by the National Universities Commission, and six accredited by the High Council
for Evaluation of Research and Higher Education. The center hosts five postgraduate research
laboratories and a fabrication laboratory, collaborates with 15 national and international partners,
and has established a business incubator while training 150 entrepreneurs.

2.1.11. Information and Communication Technology: The University holds a prominent

position as Nigeria's foremost Information and Communication Technology institution, boasting
an impressive bandwidth of 113 Mbit/s. It is home to sub-Saharan Africa's first iLab, a
collaborative project with Massachusetts Institute of Technology. As the leading ICT university,
it features a robust Information and Communication Technology Unit and a fully equipped

18
Computer Centre with a dedicated staff. The university benefits from its V-SAT internet access,
with virtually every academic building on the campus interconnected. It also boasts a 75 km fiber
optic backbone for high-speed intranet access across the central academic area, hostels, and staff
quarters. Furthermore, a mini-assembly plant, generously provided by the Nigeria Deposit
Insurance Company, and a 30 KVA Inverter with 104 deep cycle batteries ensure a reliable 48-
hour power backup. The Information and Communication Technology Unit is a Center of
Excellence in Software Engineering, housing various facilities including the Cloud Computing
Center, Telepresence, Software Studio, Internet Access Laboratory, Hardware Design
Laboratory, and Software Engineering Laboratory. The University's Information,
Communication and Technology building, built with the support of Skye Bank, accommodates
the Innovation in Education Laboratory, a students’ E-learning Center, a students’ access center,
and the University's Cisco Networking Academy.

2.1.12. Central Science Laboratory: The Central Science Laboratory provides an efficient and
cost-effective facility that strengthens teaching and research in science-oriented departments of
the university. It also provides analytical services to scientists and industries. Over 20
universities and research institutes in Nigeria use the services of the Laboratory thereby creating
a meaningful impact on the larger society in conformity with the declared objectives of the
University.

2.1.13. Collaborations: There are four government parastatals sited on the campus namely: the
Centre for Energy Research and Development, The National Centre for Technology
Management, the African Regional Centre for Space Science and Technology Education –
English and the United Nations Regional Centre for Training in Aerospace Survey. The
National Centre for Technology Management is vested with the mandate of conducting policy
research in the areas of Science, Technology and Innovation management for all tiers of
government and the private sector. It provides the knowledge support and constitutes the
software component of the nation’s Science, Technology and Innovation System. The Centre for
Energy Research and Development collaborates with the International Atomic Energy Agency
on analytical tools such as the Tandem Accelerator and the X-Ray Fluorescence laboratories and
the National Electrostatic Corporation, USA on the Tandem Accelerator. The Centre had
performed a number of low-level analysis of some soil, vegetation, water and air samples in
some parts of Nigeria thereby generating country specific data for global use.

2.2. Challenges and Areas Needing Improvement

While the University has made commendable progress in implementing the University Research
Policy, several challenges and areas for improvement have been identified.

2.2.1. Funding: The lack of statutory funding for the Central Office of Research presented a
significant obstacle to implementing the 2012 Research policy. The absence of a dedicated
budget allocation in the University's annual financial plan poses difficulties for the Central
Office of Research in fulfilling its responsibilities of promoting and overseeing research
conducted in accordance with ethical standards at the University.

19
2.2.2. Staffing: The Central Office of Research currently has no academic staff. This limited the
ability of the office to develop annual workplans for the strategic implementation of the Research
Policy. The office still does not have academic staff without which the revised policy cannot be
effectively implemented also. The transfer of administrative staff who are trained to provide
specialised services to the Central Office of Research and its directorates also creates a problem.

2.2.3. Communication: Communication between research committees and researchers could be

improved to ensure that all faculty, staff, and students are well-informed about policy updates
and research opportunities.

2.2.4. Ethical conduct of research: The awareness regarding the necessity of obtaining ethical
clearance for research remains limited. Furthermore, the monitoring of research sites to ensure
adherence to ethical regulatory standards has been subpar, primarily due to the inadequacy of
personnel and funding. Another significant issue is the low compliance with ethics applications
for many student-related projects, primarily because students are burdened with out-of-pocket
payments for clearance. Additionally, the biennial reaccreditation training is financially
burdensome, leading to a lack of adherence to the scheduled retraining for accreditation. To
compound matters, the Health Research Ethics Committee Office, which has been generously
equipped by the College of Health Sciences, currently lacks dedicated support staff to manage
the processing of ethical clearances. This deficiency adversely impacts the effectiveness of the
Committee's work. The absence of a University-wide Ethical Committees may have contributed
to these challenges.

2.2.5. Equity and inclusion: Despite efforts to promote equity and inclusion in mentorship and
research, more initiatives may be required to ensure that all members of the University
community have equitable access to resources and opportunities. Receiving feedback from
mentors and mentees within the University may help to identify associated challenges and
proffer solutions to them.

2.2.6. Monitoring and evaluation: Enhanced mechanisms for monitoring and evaluating the
efficiency of mentorship programmes, capacity-building endeavours, and the outcomes of
research projects are imperative and needed. Systems and structures need to be built to monitor
the success of implementation of the research policy, inclusive of the need to monitor the
outcomes of all research related Memorandum of Understanding signed between the University
and other universities, academic institutions and research projects/programmes. Furthermore, it
is essential to gauge and appraise the extent to which the University's research outputs contribute
proportionately to its global ranking.

2.3. Review Process

The University is fully aware of the dynamic nature of research and the necessity to adapt its
policies accordingly. To this end, the review process for the 2012 University Research Policy
was conducted meticulously, emphasising extensive campus-wide involvement. This process
involved engaging stakeholders, evaluating the policy's relevance and efficacy, and integrating
essential updates to align with emerging research trends and best practices.

20
Initially, a framework for the policy document was developed through a comprehensive desk
review. This framework was subsequently disseminated to all university staff via university e-
mail channels and through Faculty Deans for their comments on the framework's structure as
well as suggested contents. The framework was made available on September 4, 2023, with a
deadline for submitting comments set for September 22, 2023.

The feedback received during this phase informed the development of the first draft of the policy
document. This initial draft was shared with members of the 15 Committees within the Central
Office of Research on October 5, 2023. Committee members were invited to participate in face-
to-face meetings to discuss the feedback and address any contentious issues that required
inclusion in the policy document. The collected feedback was then used to revise and refine the
document.

Subsequently, the second draft of the policy document was subjected to an internal review
process commencing on the 24th of October 2023. This review phase involved a seven-member
committee responsible for extensively examining the organisational structure supporting the
implementation of the 2023 University Research Policy; previous Executive Directors of the
Central Office of Research to extensively reviewing the status of implementation report; specific
request for Congress of University Academics (CONUA), Academic Staff Union of Universities
(ASUU), National Association of Medical and Dental Academics (NAMDA) and National
Association of Academic Technologists (NAAT) to review and provide comments for the
documents; and four internal reviewers who hold senior positions within the University who
reviewed the entire document. The library was also contacted to review the document for
appropriate formatting.

The third draft developed from the reviews was then disseminated to all university staff via
university e-mail channels and through Faculty Deans for their further inputs. In addition, a
meeting comprising a representative of all the departments in the university, was convened to
review and validate the final document on the 30 th of October 2023. The revised document was
thereafter, submitted to the University management for further processing through the Deputy
Vice Chancellor, Research, Innovation and Development.

21
Chapter 3.0. CONTEXT AND GUIDING PRINCIPLES FOR
RESEARCHERS

3.1. What is research?

Research is a systematic and methodical process of investigation and inquiry aimed at acquiring
new knowledge, solving problems, answering questions, or gaining a deeper understanding of a
particular subject or phenomenon. It typically involves the collection, analysis, interpretation,
and synthesis of information and data to generate meaningful insights and contribute to the
existing body of knowledge. Research can take various forms, including scientific experiments,
surveys, literature reviews, observational studies, interviews, and more, depending on the goals
and methods chosen by the researcher. The ultimate objective of research is to expand human
understanding and advance knowledge in various fields such as science, technology, social
sciences, humanities for the good of the society.

3.2. Objectives of Research

It is the responsibility of the University to foster an environment conducive to research.

Therefore, the objectives of research conducted within the University shall be to:
3.2.1. Initiate and contribute to national and international research initiatives and programmes;
3.2.2. Utilise, exploit, and contribute to developments in the humanities, physical, social and
life sciences, technology, health sciences, and other fields for national growth and
development and the overall benefit of mankind;
3.2.3. Direct human and capital resources towards effectively generating new knowledge, ideas,
and practices with the goal of enhancing the quality of life; and
3.2.4. Train succeeding generation of academics and researchers.

3.3. The role of research conducted at the Obafemi Awolowo University, Ile-Ife

Research is a fundamental tool for expanding knowledge, addressing problems, driving

innovation, informing decision-making, and fostering progress in various fields and aspects of
human society. Its role is essential for the betterment and advancement of individuals and
societies as a whole. Research conducted at the University should be multifaceted and play a
crucial role in various aspects of society, knowledge, and progress. Research conducted at the
University shall be geared towards the following:

3.3.1. Advancing knowledge: expand the understanding of the world and build upon existing
knowledge. This would help to uncover new facts, theories, and insights, leading to global
intellectual and academic progress.

22
3.3.2. Problem solving: identify and solve problems. It shall provide evidence-based solutions to
challenges in fields such as healthcare, engineering, economics, and social sciences among
others.

3.3.3. Innovation: lead to the development of new technologies, products, and processes. It shall
fuel further creativity to drive newer innovation and economic growth by creating opportunities
for new industries and markets.

3.3.4. Policy formulation: provide the data and analysis needed for evidence-based policy
making. Researchers from the University shall provide governments and organisations research
findings to make informed decisions about public policy, regulations, and resource allocation.

3.3.5. Education: help with the development of the curriculum content for the training of the
next generation of scholars and professionals and ensures that education remains up-to-date and
relevant.

3.3.6. Quality improvement: generate evidence for use in the fields like healthcare and
business, research to assess and improve the quality of services and products. This should lead to
better patient outcomes and more efficient business operations among others.

3.3.7. Understand and resolve social issues: help better understand human behaviour, society,
and culture. It shall shed light on social issues, disparities, and trends, facilitating informed
discussions and potential solutions.

3.3.8. Environmental sustainability: help improve the understanding of the impact of human
activities on the environment and develop strategies for sustainability of the environment and the
planet through monitoring and mitigating environmental challenges.

3.3.9. Personal and professional growth: encourage critical thinking, the development of
problem-solving skills, and intellectual curiosity. It will foster personal and professional
development by encouraging the exploration and contributions to multiple fields of research
endeavours.

3.3.10. Culture preservation: plays roles in preserving and interpreting cultural heritage,
literature, art, and historical events for future generations.

3.4. The role of research staff at the Obafemi Awolowo University, Ile-Ife

The specific roles and responsibilities of researchers can vary widely based on their academic
disciplines, seniority, and individual research agendas. In general, the roles of researchers at the
University are:

3.4.1. Conduct research: to engage in scholarly activities and conduct research in their
respective fields. This includes designing and implementing research projects, experiments, and
studies to advance knowledge and contribute to their academic disciplines.

23
3.4.2. Publish research findings: responsible for disseminating the results of their research
through publications in scopus-indexed academic journals, books, conference proceedings, and
other reputable national and international scholarly outlets. Publishing research is essential for
sharing knowledge with the broader academic and scientific communities.

3.4.3. Teach and mentor: involved in teaching undergraduate and graduate students. Academic
staff are to develop and deliver courses, supervise student research projects, and provide
guidance and mentorship to students pursuing academic and research careers.

3.4.4. Secure research funding: to seek external research funding from government agencies,
foundations, and industry partners through the writing of grant proposals to support their
research projects and to manage research budgets effectively.

3.4.5. Collaborate with peers: to collaborate with colleagues within the University, at other
institutions, and on international research projects to leverage expertise and resources.
Collaboration is a vital aspect of academic research.

3.4.6. Participate in academic committees: serve on various academic committees within the
University and contribute to academic governance and policy development.

3.4.7. Engage with the community: to engage with the local community and broader society to
share research findings and address societal challenges. This can involve outreach, public
lectures, and community-based research.

3.4.8. Contribute to the University’s reputation: to play a crucial role in enhancing the
University's reputation and ranking by producing high-quality research, winning prestigious
awards, and attracting research grants.

3.4.9. Professional development: to stay current in their fields, attend conferences, and engage
in ongoing professional development. This ensures that they remain at the forefront of their
disciplines.

3.4.10. Promote diversity, equality and inclusion: to contribute to efforts to promote diversity,
equity, and inclusion within the University community and in their respective fields.

3.5 Principles guiding the conduct of research at Obafemi Awolowo University,

Ile-Ife

3.5.1. Academic rigour: Researchers are expected to uphold high academic standards in their
work. This involves rigorous methodologies, critical analysis of data, and adherence to
disciplinary norms and standards.

24
3.5.2. Integrity: Researchers at the University are expected to conduct their research with the
utmost integrity, honesty, and transparency. This includes accurately reporting methods, results,
and data, as well as avoiding plagiarism and research misconduct.

3.5.3. Ethical consideration: Research must adhere to ethical standards, particularly in fields
involving humans, animal experimentation, and sensitive data. The Institutional review
Committees are established to ensure that research projects involving ethical considerations are
conducted in compliance with national and global ethical guidelines.

3.5.4. Respect for diversity, equality, and inclusion: Researchers shall respect diversity and
promote inclusion in their research practices and interactions with colleagues and research
participants. This includes avoiding bias and discrimination, recognising, and acknowledging
differences, promoting fairness, and fostering belonging.

3.5.5. Openness and transparency: Researchers shall be encouraged to share their research
findings openly through publications, presentations, and data sharing. Efforts shall be made to
promote and enhance the transparency of research conducted.

3.5.6. Intellectual property: Principles related to intellectual property, such as patents,

copyrights, and intellectual property rights, shall be defined to protect the interests of the
University, researchers, and collaborators.

3.5.7. Safety: In research involving hazardous materials, equipment, or procedures, safety

principles shall be strictly followed to protect the well-being of researchers and the environment.

3.5.8. Collaboration and collegiality: Researchers are encouraged to engage in collaborative

research projects and maintain a collegial atmosphere conducive to scholarly exchange.

3.5.9. Compliance with regulations: Researchers must comply with relevant national and
international regulations and laws governing their specific areas of research, including research
involving humans, animal welfare, and biosecurity.

3.5.10. Effective use of research funds: Researchers shall manage research funds responsibly
and in accordance with established financial regulations and guidelines.

25
Chapter 4.0. POLICY THRUST 1: RESEARCH MANAGEMENT

The strategic priorities for research management at the University are based on the institution's
mission which is to be the foremost university in Nigeria, and one of the topmost universities in
Africa and globally. The strategic priorities of the University for research management are
focused on enhancing the impact of research activities conducted.

4.1. Research quality and excellence

Prioritising the quality of research is fundamental. The University will support and promote
high-quality research that contributes significantly to the advancement of knowledge and
addresses real-world challenges.

4.2. Research funding and resource allocation

The University shall continue to develop strategies to secure research fundings and allocate
resources effectively to research projects and programmes through diversifying funding sources,
pursuing competitive grants, and ensuring equitable resource distribution.

4.3. Research collaboration and interdisciplinarity

The University encourages interdisciplinary research collaborations both within the University
and with external partners to foster innovation and address complex issues. The University shall
prioritise collaborative research culture and community engagement.

4.4. Research infrastructure and facilities

Ensuring that researchers have access to state-of-the-art facilities, equipment, and technology is
crucial for conducting cutting-edge research. The University shall prioritise investments in
research infrastructure that can enhance research capabilities. Efforts shall be made to strengthen
existing research -support infrastructures, such as the Central Science Laboratory, the Hezekiah
Oluwasanmi Library, the Information and Technology Communication Unit, Teaching and
Research Farms, Drug Research and Production Unit. New research support structures such as
the Postgraduate Resource Centre, the Data Processing Unit, the Reprography Unit, Medical
Illustration Unit, the University Research Animal Facility shall be established.

4.5. Knowledge transfer and impact

The University shall promote the translation of research findings into practical applications and
foster technology transfer, entrepreneurship, and industrial partnerships for societal and
economic impact. Strategies for knowledge dissemination and commercialisation shall be
prioritised.

4.6. Global engagement

26
The University shall increase its global engagements through international research
collaborations, partnerships, exchange, and mobility programmes that can enhance the
University's reputation and broaden its research network.

4.7. Research support services

The University shall provide comprehensive support services to researchers, such as grant
writing assistance, proposal reviews, project management, data collection and analyses thereby
enabling researchers to streamline their activities and enhance their productivity.

4.8. Research assessment and evaluation

The University shall evaluate research output, impact, and excellence using effective methods
outlined in its assessment guidelines. The assessment shall aim to improve individual, Units,
Departments, Faculty and the University research performance.

4.9. Feedback Mechanisms

The University shall establish channels for gathering feedback from researchers, stakeholders,
and end-users to continuously improve the research management process.

27
Chapter 5.0. POLICY THRUST II: RESEARCH SUPPORT

Research support strategies at the University are essential to foster a vibrant and productive
research environment. These strategies aim to assist researchers, faculty members, and students
in their research endeavours. Below are the research support strategies the University will
employ:

5.1. Research development offices

The University established the Central Office of Research as the dedicated office focused on
research development and coordination, which can offer guidance on proposal development,
grant administration, and strategic planning. The Directorates – the University Research Office,
IPTTO, Linkages and Partnerships – are to strengthen the research development processes.

5.2. Research Funding diversification

The University shall explore diverse funding sources, including government grants, industrial
partnerships, philanthropies, and international funding opportunities.

5.3. Research institutional strategy

The Research Strategic Advisory Board of the Central Office of Research shall regularly support
the development and communication of a clear institutional research strategy that aligns with the
University's mission and priorities.

5.4. Research administrative services

The Central Office of Research and its Directorates shall offer administrative support for
managing research grants, contracts, and budgets, including financial management, reporting,
and compliance.

5.5. Research facilities and infrastructure

The University shall invest in the development and operations of state-of-the-art research
facilities, laboratories, and equipment to support cutting-edge research across various disciplines.
The Indigenous and Local Resources Committee shall support the process of identifying research
facilities and infrastructure and mobilise resources to develop the facilities and infrastructure.

5.6. Grant writing and funding assistance

The University shall provide training and support for researchers in identifying funding
opportunities, developing grant proposals, and navigating the grant application process. These
shall be the responsibility of the Grants Writing and Proposal Management Committee of the
Central Office of Research.

28
5.7. Research ethics compliance

The Central Ethics Coordinating Committee managed by the Central Office of Research shall
ensure that researchers understand and adhere to ethical guidelines and compliance requirements
for research involving human subjects, animals, the use of plants, biosafety, and other sensitive
issues.

5.8. Research Information Management system

The Central Office of Research in collaboration with relevant units of the University shall
develop and implement robust research information systems and databases to facilitate research
management, tracking, and reporting.

5.9. Library and information services

The library shall provide access to extensive digital and physical libraries, databases, and
research resources to aid in literature reviews, data collection, and analysis.

5.10. Research computing and data services

The University Research Office shall offer computing services, data storage and analyses support
for researchers working with large datasets or complex computational models.

5.11. Publication and dissemination support

The Central Office of Research shall provide guidance on publishing research findings,
navigating the peer-review process, and enhancing researchers' visibility through open access
and institutional repositories.

5.12. Publication in Scopus Index Journals

The University shall encourage the publication of research articles in journals indexed in Scopus.
The Central Office of Research, working in partnership with the University Library, will
facilitate the process of elevating the status of all university-published journals to Scopus index
status. The university will provide financial support for covering the article processing fees for
faculty and staff who publish in these journals. When it comes to journals not managed by the
University, researchers are expected to manage the payment of article processing fees through
grant applications. Regular updates will be disseminated to the university community, providing
information about journals that meet the University's criteria and offer waivers for article
processing fees.

5.13. Intellectual Property and Transfer Technology

29
The IPTTO shall assist researchers in protecting their Intellectual Property Rights. The
Intellectual Property and Technology Transfer Asset Committee will explore opportunities for
technology transfer, patenting, and commercialisation. It shall develop programmes to support
researchers to acquire intellectual property rights for their inventions. In addition, the University
shall be responsible for payments of the patent fees once the patent is approved.

5.14. Research impact and matrix assessment

The Research Impact and Matrix Assessment Committee of the Central Office of Research shall
regularly assess research impact, including citation analyses, altimetric, and societal impact
assessments and provide an annual report to the University.

5.15. Research mentorship and career development

The Research Mentorship and Career Development of the Central Office of Research shall
establish mentorship programmes for early- and mid-career researchers and provide guidance on
career development, grant acquisition, and tenure/promotion processes.

5.16. Collaboration and partnerships

The University encourages researchers to engage with international and local communities and
stakeholders to ensure that research addresses real-world challenges and contributes to societal
well-being. The Partnership and Relations Committee managed by the Linkages and Partnership
Office shall support individuals and the University to facilitate the process of developing new
collaborations and maintaining old partnerships.

5.17. Research training and development

The Early Career Research Development Committee and the Senior Career Research
Development Committee shall provide training and professional development opportunities for
early, middle, and senior career researchers to build their research capacities. In addition, the
Academic Research Seminar/workshop Committee shall design educational programmes for the
University.

5.18. Research communication

Effective communication of research findings to both academic and non-academic audiences is

essential for maximizing the impact of research. The University shall facilitate multiple channels
for researchers to communicate their research findings with the society. The Research Bulletin
Committee shall be saddled with the task of facilitating the effective dissemination of research
findings.

30
Chapter 6.0. POLICY THRUST III: RESEARCH DISSEMINATION AND
UPTAKE

Effective research dissemination and the uptake and use of research findings generated by the
University are crucial for ensuring that the knowledge generated through research reaches its
intended audiences and has a real-world impact. The University is committed to fostering
transparency, accountability, and open communication with the public, and recognises the
importance of providing accurate, timely, and accessible information to external stakeholders,
including community members, partners, and interested individuals. The University shall deploy
the following strategic approaches for the uptake and use of the research output by its staff:

6.1. Clear Communication Plan

Researchers shall develop clear and comprehensive communication plans for their research
projects and initiatives. These plans shall outline the target audiences, key messages, channels of
communication, and timelines for dissemination. The Central Office of Research shall work with
respective researchers to support the implementation of its communication plans. All
communication plans shall ensure the use of gender sensitive and culturally appropriate
languages, and shall ensure respect for diversity, equality and inclusivity.

6.2. Public Information Dissemination

Researchers shall use the University public information dissemination templates for its external
communications. Researchers have the responsibility to provide the public with clear and
comprehensive information about the University’s mission, activities, policies, and decisions
during their communication with the public. The University Template Harmonisation
Committee, through the Central Office of Research, shall support the University with the
development and review of the quality of public communication materials.

6.3. Open Access Publishing

Researchers are encouraged to publish their findings in open access journals or repositories to
make research results freely accessible to the global research community and the public.

6.4. Data Sharing

The University supports and promotes data sharing practices among researchers to encourage
transparency and facilitate collaboration. Open data initiatives can increase the accessibility of
research outcomes. The University shall facilitate active engagement of policy makers in the
design, implementation, and dissemination of research findings so as to facilitate adoption of
research outputs.

6.5. Press Release and Media Engagement

31
Researchers are expected to issue press releases about the outcome of their projects and engage
with the media to promote significant research findings and their potential impact. The Central
Office of Research shall support researchers to arrange interviews, articles, and news stories to
reach a broader audience.

6.6. Research Seminars and Workshops

Researchers are required to organise research seminars, workshops, and conferences to share
research findings with colleagues, students, and external stakeholders. Research
Units/Departments/Faculties/Colleges are expected to invite experts in the field to present and
discuss their research outputs at regular intervals. The Central Office of Research shall provide
technical support for the organisation of these research seminars and workshops.

6.7. Collaboration with the Industry

Researchers are required to foster collaborations with industry partners to transfer research
findings into practical applications. These partnerships can lead to innovations and
commercialisation opportunities. The Intellectual Property Rights Office along with the Institute
of Entrepreneurship and Development Studies shall support researchers to explore opportunities
for partnerships and collaborations with the industry.

6.8. Community Engagement

Researchers are required to engage with the local community and stakeholders to present
research findings in a way that addresses their needs and concerns. These include hosting public
lectures, workshops, and outreach events to address the needs of the communities that serve the
university. Such research shall foster cultures and promote the documentation and use of
indigenous knowledge as solutions for local problems. Collaborations with the Institute of
Cultural studies can foster this process.

6.9. Policy Engagement

Researchers are required to work closely with policymakers and government agencies during the
conceptualisation, design and implementation of their research project to ensure that research
findings inform policy development and decision-making processes. Researchers may participate
in policy briefings and consultations with technical support provided by the Central Office of
Research. To this end, researchers in the University shall be encouraged to develop Policy Briefs
for dissemination of research findings to relevant government agencies, for possible adaptation.
Inaugural Lecturers shall also be encouraged to develop Policy Briefs from their presentations
for dissemination.

6.10. Knowledge Translation

The University, through the Central Office of Research, shall continue to build the capacity of
researchers in knowledge translation techniques to bridge the gap between research and practice.

32
Knowledge translation involves translating research findings into actionable recommendations
for policymakers, practitioners, and the public. Researchers are encouraged to include strategies
for knowledge translation into their research proposals.

6.11. Online Platforms

The University and the Central Office of Research have created and maintained online platforms
such as the University websites, research blogs, and social media accounts, research newsletter to
disseminate research findings, share updates, and engage with a wider audience. Researchers are
required to provide periodic updates about their research to the Central Office of Research for
dissemination to the wider public.

6.12. Feedback mechanisms

Researchers who conduct research that involves engagement with the community are encouraged
to establish feedback mechanisms to gather input from stakeholders and end-users about their
research. This feedback can inform research priorities and help tailor dissemination efforts for
the research project and for the University. The university shall periodically engage with
research teams for feedback on the university research management systems so as to continue to
strengthen the system.

6.13. Long term sustainability

Researchers are required to consider the long-term sustainability of research dissemination

efforts and seek ways to ensure that knowledge continues to be accessible and relevant beyond
the immediate research project.

33
Chapter 7.0. POLICY THRUST IV: ETHICS AND SAFETY IN RESEARCH

Ethics and safety in research at the University is of paramount importance to protect the well-
being of researchers, research subjects, and the integrity of research outcomes. The strategic
approaches to promote ethics and safety in research during planning and implementation are:

7.1. Ethical Review and Oversight

The University Central Ethics Coordinating Committee shall coordinate all research ethics and
safety review. The Committee shall support access of researchers to clear guidelines and
resources to assist them in understanding and complying with ethical standards, and provide
oversight for the activities of the five thematic Ethics Review sub-Committees responsible for
clearance of research protocols involving humans, animal, plants or sensitive data as follows:
7.1.1. Health Research Ethics Sub-Committee shall protect the rights, safety, and dignity of
research participants and ensure that research involving human participants is conducted in an
ethical and responsible manner. Their oversight and approval are essential for the credibility and
trustworthiness of research involving human participants.
7.1.2. Humanities and Social Sciences Research Ethics Sub-Committee shall provide
oversight and approval, and ensure that research in the humanities and social sciences is
conducted ethically, respects the rights of participants, and maintains the integrity of the research
process.
7.1.3. Animal Care and Use Research Ethics Sub-Committee shall ensure that research and
education involving the use of animal is conducted ethically, adheres to regulatory standards, and
prioritises their welfare. Their oversight is essential for the responsible conduct of animal-based
research.
7.1.4. Plant Use and Conservation Research Ethics Sub-Committee shall uphold ethical
standards in research involving plants, promote responsible practices that protect plant
biodiversity and ecosystems, and also ensure that research respects cultural considerations and
the rights of local communities. Their oversight contributes to the ethical and sustainable conduct
of plant-based research.
7.1.5. Science and Technology Research Ethics Sub-Committee shall uphold ethical standards
that promote responsible research practices and ensure that research in the fields of science and
technology aligns with ethical principles and legal regulations. Their oversight contributes to the
ethical conduct and integrity of scientific research.

7.2. Safety Protocol and Training

Researchers shall develop comprehensive safety protocols for research involving hazardous
materials, equipment, or procedures. They are mandated to conduct safety training for their
research team, emphasising proper procedures, use of personal protective equipment, and
develop emergency response protocols. In addition, they are required to regularly inspect and

34
maintain research facilities and equipment to ensure safety compliance. This process shall be
augmented by the Equipment Audit Committee of the Central Office of Research.

7.3. Research Ethics Education

All Units/Departments/Faculties/Colleges are required to incorporate research ethics education

and training into the curriculum for undergraduate and postgraduate students. In addition, all
researchers are expected to conduct ethics and safety training for their research team before the
commencement of research activities. The University Central Ethics Coordinating Committee of
the Central Office of Research shall periodically offer workshops, seminars, and online resources
to members of the University on responsible conduct of research.

7.4. Data Management and Privacy

Researchers are required to establish data management plans to secure the collection, storage,
and sharing of research data. All researchers are required to comply with data protection laws
and regulations to safeguard the privacy and confidentiality of research participants' information.
The Intellectual Property Asset Management Committee under the Intellectual Property Transfer
and Technology Office shall periodically organise university-wide training and capacity building
on data management and security.

7.5. Whistle Blower Policy

The University shall implement a clear whistle blower policy that encourages individuals to
report ethical violations or safety concerns without fear of retaliation. Mechanisms shall be in
place for anonymous reporting.

7.6. Transparency and Openness

Researchers are required to be transparent in the conduct of their research by disclosing potential
conflicts of interest and sources of funding. They are also encouraged to promote open access to
research data and findings, where possible, while respecting privacy and ethical considerations.

7.7. Emergency Response Plan

Researchers are required to establish and communicate emergency response plans for research-
related accidents or incidents. It is the responsibility of the Lead Researcher to ensure that all
research team members and personnel are aware of the procedures and responsibilities in case of
research-related emergencies.

7.8. Continuous Monitoring and Auditing

The University, through the Central Office of Research, shall regularly monitor and audit
research practices to ensure ongoing compliance with ethical and safety standards. Internal and
external reviews shall be conducted to identify and address areas for improvement.

35
7.9. Accountability and Consequences
The University shall clearly communicate the consequences of unethical behaviour through the
development and dissemination of guidelines for the management of unethical conduct of
research. The University shall enforce sanctions for ethical violations or breaches of safety
protocols.

36
Chapter 8.0. POLICY THRUST V: RESEARCH MISCONDUCT

The University shall take a proactive strategic approach for addressing research misconduct to
prevent, detect, investigate, and correct them; maintain research integrity; and respond
effectively where allegations arise. A comprehensive and well-implemented approach to
addressing research misconduct is essential for upholding the reputation and credibility of the
University, and the broader research community.

8.1. Research Integrity

The University shall foster a culture of research integrity. Guidelines on the process of fostering
a collective commitment to research integrity shall be regularly shared and communicated with
the staff and students at the University. It is required that staff and students foster a culture of
ethical behaviour and responsible conduct of research.

8.2. Data Management and Research Protocols

Researchers are required to promote good data management practices and the maintenance of
accurate and complete research records. All research-related data are required to be retained for a
minimum of 10 years.

8.3. Authorship and Publication Ethics

This involves ascription of authorship, including the listing of authors without their permission,
attributing works to others who have not in fact contributed to the research, and the lack of
appropriate acknowledgement of work produced by others involved in the research. Researchers
are required to adhere to the international guidelines on authorship and the responsible reporting
of research findings.
8.3.1. Authorship criteria: Authors to manuscripts shall have made substantial contributions to
the conception, design, data collection, analysis, interpretation, and drafting of the manuscript.
Authorship shall be based on intellectual contributions rather than other extraneous factors like
seniority or funding.
8.3.2. Authorship order: It is good practice that the first author shall be the primary contributor
to the research, with subsequent authors listed based on their level of contribution. The
corresponding author is responsible for communication with the journal and readers. It is
important for Lead Researchers to inform their team about the authorship order before the
commencement of the research. For undergraduate and postgraduate supervised research, it is
required, as good institutional practice, that the supervisee be the first author of the main
manuscript published from the research.
8.3.3. Contributorship statement: Authors are encouraged to provide detailed statements
outlining the specific roles and contributions of each author to the research and manuscript. This
helps clarify the individual responsibilities of each author.

37
8.3.4. Acknowledgement: Individuals who contributed to the research but did not meet the
criteria for authorship shall be acknowledge if they agree. Those to be acknowledged may
include research assistants, technicians, and individuals who provided critical support or
resources. Researchers shall receive consent from persons to be acknowledged beforehand. It is
also good practice to acknowledge the contributions of the study participants, grant donors and
support provided for the use of special facilities. Please do consider the requirement of some
donor agencies with respect to statements for acknowledgement.
8.3.5. Authorship dispute: Open communication among authors often helps with resolving any
authorship disputes that may arise. Where there is a need for the involvement of external bodies
to resolve disputes, please contact the Chairperson of the University Central Ethics Coordinating
Committee for further guidance.
8.3.6. Conflict of interest: Authors are advised to disclose any potential conflicts of interest that
could influence the process, output and interpretation of their research.

8.4. Plagiarism and Originality

Plagiarism is the appropriation of another person’s ideas, processes, results, or words without
giving appropriate credit. Researchers are discouraged from plagiarizing. Researchers are
required to appropriately acknowledge all sources of information and materials and ensure the
originality of research findings. Undergraduate and postgraduate students’ thesis and term papers
shall be subjected to plagiarism checks before the final publication. The University takes
plagiarism as a serious research misconduct. Indicted students and staff shall face disciplinary
actions. Guidelines on disciplinary measures for plagiarism shall be widely circulated. It is
mandatory that staff and students be fully informed of the guidelines.

8.5. Fabrication

Fabrication is the act of making up or falsifying research data or results. The University strictly
prohibits the fabrication of research data.

8.6. Falsification

Falsification is manipulating research materials, equipment, or processes, or changing or

omitting data or results such that the research is not accurately represented in the research record.

8.7 Financial misappropriation

Misappropriation of approved research funds, and failure/neglect and/or refusal to complete

funded research projects shall constitute acts of gross research misconduct.

8.8. Accurate Data Reporting

38
Serious academic deficiencies in conducting or reporting research and reckless disregard for
accuracy, failure to supervise adequately, neglect of academic duties shall constitute acts of
research misconduct.

8.9. Duplicate and Redundant Publications

The University discourages the submission of the same manuscript to multiple journals
simultaneously (duplicate submission) or the publication of the same research output in multiple
journals (redundant publication).

8.10. Copyright and Licensing

All researchers shall ensure they are appropriately informed about copyright and licensing
options, including open access publishing, and how to retain or transfer rights to their work from
publishers. A review and advice on the content of the copyright and licensing document could be
sought from the Legal Unit of the University before signing the contract. Researchers are advised
to adhere to the requirements of the contracts once signed.

8.11. Contractual Agreements for Grants

Contractual agreements for grants outline the terms, conditions, and responsibilities associated
with research grants awarded to researchers and research institutions. Researchers are required to
comply with the funder's requirements, ethical standards, and applicable regulations. Where
contractual agreements require commitments from the university, all such agreements shall be
submitted to the office of the Director, Linkages and Partnerships for appropriate processing
through the University, and for signatures. No researcher shall sign a contractual agreement on
behalf of the University.

8.12. Responsible Conduct for Research Grant Management

Principal investigators are required to ensure full compliance with the grant agreement, including
project objectives, budget, timeline, and reporting requirements; ensure that reports are submitted
in a timely manner and meet the funder's expectation; adhere to ethical standards and responsible
conduct of research throughout the project; and ensure research activities are conducted in
compliance with relevant laws, regulations, and institutional policies. In addition, the principal
investigator shall duly inform the Central Office of Research in writing, about the University’s
responsibilities for its research monitoring and audits and maintain accurate records related to the
grant for 10 years after project completion. The researcher shall be liable for consequences of
non-compliance with the grant agreement.

8.13. Responsible Conduct for Thesis Related Research

The University recognises the paramount importance of writing of thesis as part of the
curriculum for undergraduate and postgraduate students’ training. The University is therefore
committed to upholding the highest ethical standards in all research activities, including those
related to thesis projects. Roles and responsibilities for the responsible conduct of thesis related

39
research requires integrity, credibility, and the highest ethical compliance by students. It is
incumbent upon all individuals involved in thesis-related research, including students and
supervisors, to adhere to these principles.

8.14. Disclosure of Invention and Discoveries

Staff and students should note that any invention or discovery with prospect of patent application
must not be disclosed or disseminated in any form in line with the Intellectual Property Policy of
the University. Please read Section the Intellectual Property Policy of the Obafemi Awolowo
University, Ile-Ife for further details.

8.15. Handling of Research Misconduct

When an act of research misconduct is suspected to have occurred or is occurring, the Executive
Director of the Central Office of Research will set up an ad hoc committee to investigate the
case.
8.15.1. the ad hoc Committee shall conduct preliminary information-gathering and fact-finding
to determine whether the allegation of misconduct can be substantiated. The Committee must
determine whether a formal investigation is warranted.
8.15.2. Where a formal investigation is warranted, this should begin within 30 days of the
completion of the preliminary inquiry.
8.15.3. The accused individual(s) shall be informed of the allegation(s) and invited to defend
themselves.
8.15.4. The individual(s) shall also be provided with a copy of the draft report of the inquiry and
be given an opportunity to comment on the findings.
8.15.5. Efforts shall be made to protect the identify and confidentiality of the whistle blower.
8.15.6. Every effort must be made to complete the investigation within 60 days and submit report
therefrom to the Executive Director of the Central Office of Research.

8.16. Penalty for Misconduct

If a case of misconduct is established, the Executive Director of the Central Office of Research
will make a report to the University for appropriate action in accordance with the existing
statues, ordinances, rules and regulations of the University as appropriate.

40
Chapter 9.0. POLICY THRUST VI: INTELLECTUAL PROPERTY

The plan of the University is to effectively manage its intellectual property assets, foster
innovation, advance societal progress through research and technology transfer, and contribute to
overall economic development. Strategic priorities for intellectual property by the University are
essential for fostering innovation, protecting the intellectual assets of the institution, and
maximizing the commercialisation and societal impact of research. These are the key strategic
priorities for intellectual property at the University.

9.1. Intellectual Property Policy and Governance

The University shall develop and maintain a clear and comprehensive Intellectual Property
policy that outlines the rights and responsibilities of researchers, faculty, and the institution
regarding intellectual property ownership, licensing, and commercialisation. The Intellectual
Property Assets Management Committee, through the Intellectual Property Transfer and
Technology Office, shall oversee intellectual property-related matters and ensure alignment with
the university's mission and goals. The policy shall highlight strategies for enforcing IP rights
and protecting against infringement when necessary, and how to handle IP disputes and litigation
effectively.

9.2. Intellectual Property Awareness and Education

The Intellectual Property Transfer and Technology Office shall conduct periodic education and
training programmes for staff and students to raise awareness of intellectual property principles,
rights, and best practices.

9.3. Intellectual Property Assessment and Protection

The University prioritises the protection of valuable intellectual property patent applications,
copyrights, trademarks, or other appropriate mechanism. All research outputs in the University
should undergo assessment for their commercial potential and patentability. Students’
supervisors and researchers should contact the Intellectual Property Transfer and Technology
Office for an assessment of research outputs.

9.4. Licensing and Revenue Generation

Efforts shall be made to negotiate fair and equitable licensing agreements with industry partners.
The Intellectual Property Transfer and Technology Office, working with the Intellectual Property
Assets Committee, shall develop licensing strategies to monetize intellectual property assets and
generate revenue for the University and researchers.

9.5. Intellectual Property Portfolio Management

41
The Intellectual Property Assets Committee shall continually evaluate and manage the
University's intellectual property portfolio to optimize value and explore opportunities for IP
portfolio diversification and expansion.

9.6. Startups and Entrepreneurship

The University, through the Intellectual Property Transfer and Technology Office, shall support
and encourage the creation of spin-off companies and startups based on the University
Intellectual Property. The University shall also provide resources, mentorship, and incubation
facilities to help faculty and students launch entrepreneurial ventures.

9.7. Industry Engagement

The University, through multiple institutes, centres, and units such as the Institute for
Entrepreneurship and Development Studies, Linkages and Partnership Office, Academic Center
of Excellence, shall strengthen partnerships and collaborations with industry stakeholders to
facilitate joint research projects, technology transfer, and Intellectual Property licensing
opportunities. It shall also foster an innovation ecosystem that encourages industry engagement.
This will include exploring open innovation models that allow for collaboration with external
partners while protecting the university's intellectual property interests such as the organisation
of the annual Research Fair.

9.8. Intellectual Property Licensing and Accessibility for Impact

The Intellectual Property Assets Committee shall explore strategies to make Intellectual Property
assets more accessible for research, education, and public benefit while still protecting the
University’s interests.

9.9. Intellectual Property Metrics and Reporting

The Intellectual Property Assets Committee shall establish metrics and key performance
indicators to track the impact and financial outcomes of Intellectual Property management efforts
of the University, and regularly report on Intellectual Property -related activities and
achievements to stakeholders. The Committee shall also continuously review and adapt the
University’s Intellectual Property strategies and policies in response to changing technologies,
legal developments, and industry trends.

42
Chapter 10.0. POLICY THRUST VII: HANDLING FINANCES

Handling finances in a university research environment requires careful planning, budget

management, and adherence to financial regulations. Researchers must consider various strategic
priorities to effectively manage finances while conducting research. Here are the strategic
priorities for researchers in handling finances in the University.

10.1. Grant Management

The University shall establish a robust system for tracking grant funds, expenditures, and
reporting requirements. In addition, the Equipment Audit Committee of the Central Office of
Research shall also support the system instituted by the University to audit research equipment in
the university to facilitate equipment sharing and community access to the University research
facilities. Furthermore, the Central Office of Research shall have a dedicated unit for grants
financial management.

10.2. Budget Development

Researchers shall develop a comprehensive research budget that includes all anticipated
expenses, such as personnel, equipment, supplies, and overhead costs in compliance with the
template of the grant-awarding agencies. The Central Office of Research can be contacted when
guidance is needed.

10.3. Cost Containment and Efficiency

Researchers shall implement cost-saving measures to maximize the efficient use of research
funds. Strategies such as bulk purchasing, shared equipment, and collaboration to reduce
expenses shall be explored.

10.4. Risk Management

Researchers, in conjunction with the Central Office of Research, are required to identify
potential financial risks associated with research projects and develop mitigation strategies
including contingencies for unforeseen financial challenges.

10.5. Financial Reporting

Researchers are required to prepare timely and accurate financial reports for sponsors, internal
stakeholders, and research administrators, and clearly communicate the financial status of
research projects to project team members. In addition, researchers are required to implement
internal controls to prevent and detect financial errors, fraud, and mismanagement. Furthermore,
the Grantsmanship and Proposal Writing Committee shall monitor the level of compliance of all
grants implemented in the institution.

43
10.6. Compliance with Audits

Researchers are required to prepare for and cooperate fully with financial audits related to
research projects, ensuring that all necessary documentation is readily available. Researchers
shall work in a timely fashion with the respective grants’ management officer at the Central
Office of Research to prepare their respective financial audit reports.

10.7. Grant Closeout

Researchers are required to complete grant closeout processes in a timely manner, including final
financial reports and reconciliations. Also ensure that unused funds are returned to the
sponsoring agency when required.

10.8. Overhead Cost on Externally Funded Research

Overhead charges compensate the University for the Indirect Cost of performing research. These
include the costs of faculty time allocated to research activities, provision of space, including its
maintenance. Besides, it covers the use and maintenance of equipment and a proportionate share
of other elements provided by the University to support research activities. It is required that all
researchers request the maximum overhead allowable in their budget for research grants and
contract. Research funded by outside agencies will normally be surcharged 10% of the direct
cost of the research as overhead cost except when it is not possible due to the grant-awarding
bodies set limits.

10.9. Cost Sharing

The Central Office of Research must ensure that cost sharing request of sponsored research are
proposed, accounted for and reported in a manner consistent with the requirements of the
sponsor and the University.

44
Chapter 11.0. POLICY THRUST VIII: RESEARCH ARCHIVING

Research archiving is a critical aspect of managing and preserving the intellectual output of the
University. Strategic priorities for research archiving help ensure the long-term accessibility,
discoverability, and integrity of research findings and scholarly work. The University shall adopt
these strategic approaches for research archiving.

11.1. Research Repository

All academic staff are required to deposit their research outputs with the University Library.
Research publications, datasets, multimedia, and software are required to be deposited in the
University Library repository. Only Research materials deposited in the University Repository
shall be used for university promotion assessment.

11.2. Digital Preservation Infrastructure

The University shall develop and maintain a robust digital preservation infrastructure that can
accommodate various types of research outputs, including publications, datasets, multimedia,
and software.

11.3. Data Management and Curation

The University supports data management and curation practices that promote the proper
storage, documentation, and organisation of research data. The unit/department/faculty/college
libraries are encouraged to establish data management and curation practices that promote the
proper storage, documentation, and organisation of research data.

11.4. Data Privacy and Security

Researchers are required to implement robust data security measures to protect sensitive or
confidential research data while ensuring accessibility to authorized users. They are also required
to adhere to data privacy regulations and ethical standards.

11.5. Persistent Identifiers

Researchers are encouraged to obtain persistent identifiers, such as Digital Object Identifiers
(DOIs), to research outputs to ensure their long-term citability and accessibility.

11.6. Archiving for Reproducibility

Researchers are encouraged to archive all materials necessary for research reproducibility,
including code, scripts, protocols, and raw data. The University encourages the archiving of
these materials for 10 years.

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11.7. Advocacy and Promotion

The University shall continue to advocate for the value of research archiving and its role in
advancing knowledge and scholarship. It shall also promote the use of archived materials in
teaching, research, and innovation.

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Chapter 12.0. POLICY THRUST IX: CAPACITY BUILDING

Capacity building is essential for the University to enhance its capabilities, support academic and
research excellence, and contribute effectively to society. Strategic priorities for capacity
building in the University shall align with the institution's mission and goals while addressing
emerging challenges and opportunities. The strategies will be tailored to the specific context and
shall be regularly reviewed and updated to align with evolving needs and opportunities. By
addressing these priorities, the University can enhance its capacity to provide high-quality
education, conduct impactful research, and contribute positively to communities and the world.

12.1. Research Excellence

The University shall invest in research infrastructure, resources, and funding to support cutting-
edge research in various disciplines. It shall also promote interdisciplinary and multidisciplinary
collaborations and provide incentives for high-impact research. The Central Office of Research
through the Indigenous and local resources shall continue to source for resources to enhance the
conduct of research within the University.

12.2. Professional Growth and Development

The University, through the Central Office of Research, shall support the professional growth
and development of faculty members through training, mentoring, and opportunities for research
and teaching improvement.

12.2.1. The Capacity Building Committee for Early Career Researchers shall address the
competency building of early career researchers for the conduct of cutting-edge research.
12.2.2. The Capacity Building Committee for Senior Career Researchers shall address the
competency needs of middle and senior career researchers to update their career skills to promote
demand-driven research and develop new fields of research for early career researchers.
12.2.3. The Mentorship Committee shall support the faculties to develop and implement
mentorship programmes that can support individual professional growth and development and
ensure their overall wellbeing.

12.3. Faculty Development

The University, through the Central Office of Research, will foster a culture of continuous
learning and innovation among faculty. These includes providing technical support for the
conduct of faculty conferences, the externalization of conference events and outputs, and the
reporting of research proceedings.

12.4. Students’ Success

The University shall enhance student support services, including academic advising, career
counseling, and mental health resources, to ensure their holistic success even while being

47
groomed as young researchers. This process will include the implementation of effective
pedagogical approaches derived from research outcomes, to improve teaching and learning
outcomes.

12.5. Entrepreneurship and Innovation

The University shall foster and prioritise the development of an entrepreneurial culture that
encourages innovation, technology transfer, and startup creation among students, faculty, and
researchers through the establishment of innovation hubs and incubators on campus.

12.6. Support for National and International Trainings

The University shall continue to support the access of staff and students to opportunities to
improve their competencies and skills through attendances at national and international trainings,
workshops, and conferences. Support will include subscription to international organisations and
agencies for Fellowships and trainings. The University promotes the step-down of acquired skills
and competencies to the University community. The Central Office of Research shall support
staff to implement step-down trainings.

12.7. Measuring Impact

The University shall establish clear metrics and benchmarks to assess the impact and
effectiveness of capacity-building initiatives, uptake of research outputs, and use data to inform
future planning and investments.

12.8. Individual Capacity Building Efforts

It is the responsibility of individual researchers to participate in seminars, undertake courses and

skills building activities to develop their competency for research conduct. In addition,
researchers are required to write applications for grants to support the conduct of research
activities.

12.9. Institutional Responsibilities for Staff Capacity Building

The University shall conduct research related orientation programme for new members of staff to
introduce them to the academic tradition and culture of the university. Opportunities for
continued training and retraining shall continuously be provided through the Central Office of
Research, and the Training and Development Unit of the University. Information about grant
opportunities shall also be continuously disseminated to researchers, and grants writing processes
will be supported.

12.10. University Requirement for Annual Review

The University requires that all staff include evidence of self-development as part of the
considerations for annual review at the Department/Faculty/College staff review.

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49
Chapter 13.0. POLICY THRUST X: MONITORING AND EVALUATION
OF RESEARCH OUTPUTS

Monitoring and evaluation of research outputs is crucial for the University to assess the impact
of its research activities, track progress toward its goals, and make informed decisions about
resource allocation and strategy adjustments. The University shall develop clear priority
indicators for monitoring and evaluation of its research outputs annually. Below are some
strategic approaches adopted by the university.

13.1. Key Performance Research Indicators for the University

The University intends to increase the number of grants, Intellectual Properties and its net grant
funding by 20% each academic year. Its key performance indicators shall also include
collaborative research activities and partnerships with other national and international
universities, research institutions, industry, and government agencies; funding sources and trends
to evaluate the effectiveness of grant-seeking efforts and funding diversification; return on
investment for research funding; and the performance and impact of research centers, institutes,
and interdisciplinary research initiatives within the university. It shall continue to invest in the
capacity of the staff to be able to grow its annual research outputs.

13.2. Key Performance Indicators for Researchers

The University encourages researchers publish a minimum of three manuscripts each year in
Scopus-indexed journals. The university is averse to the publication of manuscripts in predator
journals. It is expected that the University research outputs shall ensure there is no gender
skewness in grants assess, development of new collaborations, participation in network activities
and the number of research publications. A gender sensitive lens shall be used in the assessment
of the University research outputs.

13.3. Data Collection and Management

The University shall strengthen the University Research Repository to facilitate the systematic
collection of data and information on research outputs, including publications, patents,
collaborations, and research funding to enable it effectively conduct its monitoring and
evaluation activities. The repository shall serve as the University’s centralized data management
systems and databases for research output data. The data analysis shall include research outputs
into different types, such as journal articles, conference papers, patents, books, and policy
reports. Only papers submitted to the repository shall be considered for academic staff annual
review and promotion.

13.4. Impact Assessment

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The university shall assess the impact of its research outputs using various dimensional matrix,
including academic impact (e.g., citations), societal impact (e.g., policy influence), and economic
impact (e.g., technology commercialisation). The University shall produce its annual report of its
impact assessment for the public. The Research Matrix Tracking Committee of the Central
Office of Research shall be saddled with the responsibility of the impact assessment and
production of the annual report. The Committee shall track the university's performance in
national and international research rankings and use this information to identify areas for
improvement. Units/departments/faculties/colleges will be required to comply with strategic
approaches identified for university improvement in its ranking.

13.5 Peer Review and Expert Evaluation

The University shall also engage external experts or peer reviewers to evaluate the quality and
significance of research outputs of the university. Periodic research portfolio reviews shall also
be conducted with input from knowledgeable stakeholders. Individual scholars will also be
evaluated using research productivity measures like publications, research grants, and graduate
student supervision. The peer review will enable the University identify researchers who are
performing excellently and enable the University to reward these individuals for their
contribution to the university ranking.

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CHAPTER 14. MISCELLANEOUS ISSUES IN RESEARCH
GOVERNANCE

Research governance in universities involves a wide range of policies, practices, and ethical
considerations beyond the specific areas mentioned earlier. These miscellaneous issues are
crucial for maintaining the integrity, ethics, and effectiveness of research activities.

14.1 Conflict of Interest Management

The University shall develop policies and procedures to identify, disclose, and manage conflicts
of interest among researchers, faculty, and staff. This is to ensure transparency and objectivity in
research decision-making.

14.2. Whistle Blower Protection

The University shall institute mechanisms to protect individuals who report research misconduct
or ethical violations related to research and encourage a culture of reporting and accountability.

14.3 Research Misconduct Investigation

Research misconduct shall be investigated by the Central Ethics Coordinating Committee.

Procedures for investigating allegations of research misconduct, such as fabrication, falsification,
and plagiarism shall be disseminated to all students and staff of the university.

14.4. Biosafety and Biosecurity

Researchers are required to develop and enforce biosafety and biosecurity protocols for research
involving biological agents, hazardous materials, and genetically modified organisms.
Researchers shall prevent accidental releases and ensure responsible research practices.

14.5. Dual Use Data

Researchers are required to identify and manage research projects with the potential for dual use,
where research findings could have both beneficial and harmful applications.

14.6. Intellectual Property and Patents

Researchers are required to comply with the University policies on intellectual property
ownership, patenting, and technology transfer. Contact the Intellectual Property Transfer
Technology office for support to navigate Intellectual Property issues.

14.7. Research Collaboration and Export Control

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The Central Ethics Coordinating Committee shall develop guidance for international research
collaborations and ensure compliance with national export control regulations with respect to
data and biomaterial specimens. Researchers are required to comply with these regulations and
ensure compliance with export control regulations when collaborating with international partners
or engaging in research with export-controlled technologies. Researchers from the University
shall cooperate with the Ethics Committee, which is required to screen collaborators and research
activities for compliance.

14.8. Research Communication and Open Science

Researchers are encouraged to practice open science, including open access publishing, data
sharing, and transparency in research reporting. They are also expected to address issues related
to proprietary data, patents, and publishing restrictions.

14.9. Researcher Security and Protection of Classified Information

Researchers are required to establish protocols for handling research involving classified or
sensitive information, ensuring individual, the University and national security is not
compromised. Researchers are required to ensure compliance with government regulations and
security clearances when necessary. Information can be sought from the Central Office of
Research when in doubt.

14.10. Students’ Research Ethics

Supervisors are required to educate and guide their undergraduate and postgraduate students on
research ethics, responsible conduct of research, and the importance of academic integrity, and to
promptly address issues related to student research misconduct.

14.11. Researcher Safety

Researchers are required to implement safety protocols to protect others from physical and
environmental hazards associated with their research activities.

14.12. Researcher Wellbeing and Mental Health

All research practices shall promote the wellbeing of researchers and address mental health
challenges associated with the demands of academic and research careers. The heads of
Units/Departments/Faculties/Colleges are required to be sensitive to the wellbeing and mental
health needs of their staff and facilitate access to required support when the need arise.

14.13. Emerging Ethical Issues

Policy statements on emerging ethical issues in research, such as those related to artificial
intelligence, emerging technologies, and emerging fields of study shall be issued periodically for
the university.

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CHAPTER 15. REVIEWS AND INTERPRETATION OF POLICY

A well-structured policy on the reviews and interpretation of a research policy helps ensure that
the institution's research governance remains effective, responsive, and compliant with
regulatory and ethical standards while fostering a culture of responsible research conduct within
the university community. It provides guidance on the process of reviewing, updating, and
interpreting the institution's research policy so that the policy remains relevant, effective, and
compliant with evolving regulations and institutional needs.

15.1. Policy Review

The Obafemi Awolowo University Research Policy shall be reviewed every five years. The
Central Office of Research through the University Research Office shall be responsible for
coordinating the policy review process. The revised document shall align with the overall
University mission and vision with respect to the institution’s research outputs, outcomes and
impact. It shall support the process to achieve the University’s research mission.

15.2. Policy Review Process

The policy review process shall actively engage internal and external stakeholders.
15.2.1. An ad hoc committee shall be specifically set up by the University Research Office and
tasked with the responsibility of managing the process of the policy review.
15.2.2. A matrix shall be developed to assess policy effectiveness. Specifically, the matrix shall
measure the policy's impact on research quality, ethics, and compliance. Analysis of data
collected shall enable the committee identify areas for improvement based on evaluation results.
15.2.3. Feedback shall be received from relevant parties, such as faculty, researchers, students,
university administrators, collaborators and partners who had been engaged with the conduct of
research with researchers in the university. Qualitative and quantitative data shall be collected to
identify which elements of the policy needs to be strengthened, specific aspects of the policy that
needs to be revised, those that need to expunged and new contents for the policy. Ensure that
data is collected objectively and comprehensively.
15.2.4. The analysis shall inform the focus of the policy review. The results shall be shared with
stakeholders for validation. All academic and non-academic staff can review and make inputs to
the findings through dissemination challenges like sharing with all academic staff through the
Chairperson of the Committee of Deans, and through the e-mail addresses of all staff of the
university.

15.3. Development of First Draft of the Revised Policy

The feedback shall be used to develop the first draft of the revised university policy. This draft
shall be circulated to internal and stakeholders for their review and inputs.

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15.4. Development of Final Draft of the Revised Policy

The feedback shall be used to finalize the revised policy to ensure that the interpretations of the
policy are transparent.

15.5. Approval of Final Draft of the Revised Policy

The copy of the finalized revised policy shall be shared with the University management through
the Deputy Vice Chancellor, Research Innovation and Development. The University
management shall present the policy document to the Senate through the Vice Chancellor for its
input and approval.

15.6. Development of Final Version of the Revised Policy

The suggestions for further revision of the policy shall be implemented by the ad hoc committee.
This revision will help with the development of the final version of the revised policy.

15.7. Approval of Final Version of the Revised Policy

The final copy of the revised Obafemi Awolowo University Research Policy shall be shared with
all staff and made accessible to stakeholders through the university website. Each version of the
policy shall be clearly labeled to indicate its effective date.

15.8. Duration of Policy Review

The Obafemi Awolowo University Research Policy Review shall be completed within a period
of six months after which all ad hoc systems and structures instituted to support the policy
review process shall be disbanded.

15.9. Dissemination of Revised Policy

The University, through the Central Office of Research, shall support the training of all academic
staff on the content of the revised policy over a period of two months after the policy has been
made publicly accessible. The Central Office of Research shall explore conducting the training in
collaboration with the units/departments/faculties/colleges of the University. The soft copy of the
revised policy shall be accessible on the University website.

15.10. Interpretation and Clarification

The Executive Director of the Central Office of Research shall be contacted to address questions
about policy requirements and expectations. The Executive Director of the Central Office of
Research shall be responsible for providing official interpretations of the policy in collaboration
with the legal unit of the University. Disputes or disagreements related to policy interpretation
and implementation shall be communicated officially to the Director, University Research Office

55
in writing. The Director shall consult with the appropriate authorities in the University to seek
solutions to the dispute. The resolution of the dispute shall be communicated in writing to the
researcher.

15.11. Amendment of the Policy

When there is a need to amend the research policy to improve its effectiveness, a paper for an
amendment of the policy shall be raised by the Director of the University Research Office and
processed through the Executive Director of the Central Office of Research to the Deputy Vice
Chancellor, Research Innovation and Development, to the University Board through the Senate
by the Vice Chancellor. The amended version of the policy shall be so labelled with the effective
date.

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APPENDICES

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Appendix 1: Guidelines on Research Communication

Effective communication of research information to members of the academic community is

needed to maximize the impact of research on the society. Individual researchers as well as the
University authorities have clearly defined roles and responsibilities in the efforts to disseminate
research information to targeted audience. The Research Bulletin Committee shall support the
University wide implementation of these guidelines.

The University’s Responsibilities

The major role of the University authority is to assist all researchers to disseminate all research-
related messages and information to the target audience using all the instrumentality at its
disposal. These may include the university website, newsletters, research bulletins, social media,
conferences, traditional media, journals. In carrying out its research dissemination
responsibilities, the following guidelines are to be adhered to:
 Establish the University Research Bulletin Committee to be saddled with the task of effective
dissemination of research findings by all researchers in the University.
 Set up internal mechanisms for individual researchers to routinely remit new research
breakthroughs, publications, awards, to the University Research Bulletin Committee for
publication in the University Research Bulletin.
 Ensure that grants and research funding opportunities are disseminated to staff members from
time to time.
 The University shall facilitate multiple channels for researchers to communicate their
research findings to the society.
 The University Central Office of Research shall work with respective researchers to
implement its research communication plans.
 The University shall permit individual researchers to use its public information dissemination
templates for its external communications.

Researchers’ Responsibilities

Researchers have the responsibility to disseminate information about their research activities to
target audience within and outside the university community. To achieve this, these guidelines
will be helpful to individual researchers in the University. Researchers:
 are required to provide periodic updates about their research activities to the Research
Bulletin Committee for dissemination to the university community and the public.
 are to identify and connect with organs of the university that can promote research activities.
 shall develop clear and comprehensive communication plans for research projects/ initiatives.
 have the responsibility to provide clear and comprehensive information about their research
activities to the society.

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 shall ensure all communication as staff of the University shall be done using the University
e-mail address, University approved letterhead and the University complimentary card.

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Appendix 2
Guidelines for Organising Academic Research Seminars and Workshops

Organising an academic research seminar or workshop involves careful planning and execution
to ensure it is productive and beneficial for participants. It is also important that the seminars and
workshops project the values promoted by the University. Here are some guidelines to consider:
 Define the Objectives: Clearly outline the goals and objectives of the seminar or workshop.
What do you want participants to learn or achieve. We promote the conduct of seminars that
clearly focus on knowledge, skills, competency, and capacity building that promotes critical
thinking, research conduct and nation building.
 Determine Target Audience, Date, and Venue: Determine the intended audience for the
event, whether it's faculty members, students, researchers, or a mix of stakeholders. Choose a
suitable date and venue that can accommodate the expected number of participants and
ensure that the location is easily accessible.
 Invite Knowledgeable Speakers and Facilitators: Invite experts or experienced
professionals to present on the chosen topic. Ensure they are well-prepared for the event.
 Promote the Event: Use various communication channels to promote the seminar or
workshop, such as e-mail invitations, social media, posters, and your institution's website.
Please contact the Central Office of Research for technical support on the promotion of
events, including efforts at promoting external participation and awareness raising.
 Secure Funding and Resources: Determine the financial plan for the seminar or workshop,
encompassing costs such as venue rental, speaker fees, materials, and refreshments. If
needed, explore opportunities for financial support. The University encourages the
arrangement and execution of Annual Faculty Weeks, with faculties eligible to a grant of up
to two hundred thousand naira (₦200,000).
 Adhere to Event Management Protocols: The University has put in place event
management procedures concerning the sequence of events, which includes recognising
university officials and distinguished guests. Kindly ensure that all event coordinators,
moderators, facilitators, and hosts are well-informed about this protocol and adhere to it.
 Documentation of Event: Record the seminar or workshop through notes, recordings, or
presentations. Share these insights with participants and the broader academic community. In
addition, please share a summary of the event with the Central Office of Research and the
University Library for record purposes.
 Comply with Ethical Standards: Ensure that all research shared or deliberated upon during
the seminar or workshop adheres to established ethical norms and guidelines. Furthermore,
organisers of seminars and workshops must fulfill all promised obligations. No undertaking
shall be made on behalf of the University without obtaining proper authorization from the
relevant university authority.
 Notify the University about Notable Visitors: The University shall receive prior notice and
adequate lead time to plan and extend a warm welcome to dignitaries attending workshops
and seminars. These dignitaries may encompass esteemed individuals holding prominent

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positions in politics, culture, ambassadors, and distinguished international scholars, among
others.

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Appendix 3
Guidelines from Research Fair and Award of Excellence

These guidelines outline the framework for organising Research Fairs and granting Awards of
Excellence to recognise and celebrate outstanding research contributions within the University
community. The aim is to foster a culture of research excellence and encourage innovative
scholarly activities.
 Eligibility Criteria: Researchers, including faculty, staff, and students, are eligible to
participate in the Research Fair and Awards of Excellence. Research conducted in all
academic disciplines and fields is eligible for consideration.
 Research Fair Organisation: The University shall organise an annual Research Fair to
showcase research projects, publications, and innovations. The Research Fair committee
shall oversee the planning, coordination, and execution of the event. Researchers are
encouraged to submit their work for presentation at the fair.
 Award Categories: Awards of Excellence shall be categorized based on research outcomes,
such as publications, innovations, and impactful projects. Categories may include Best
Research Paper, Most Innovative Project, Outstanding Doctoral Dissertation, and others, as
deemed appropriate.
 Nomination and Selection: Researchers may self-nominate or be nominated by peers,
department heads, or academic units. A designated awards committee shall evaluate
nominations based on predetermined criteria. Selection criteria will consider research quality,
impact, originality, and contributions to the field. The awards committee's decisions shall be
impartial and transparent. For more details, see the university guidelines on the selection
process for the Excellence Award for students, staff and alumni.
 Prizes and Recognition: Award recipients shall receive a certificate, a monetary prize, and
recognition at the Research Fair. The University may also consider providing research grants
or additional resources to further support award-winning research. Documentation of award
recipients and their achievements shall be maintained for historical records.
 Review and Continuous Improvement: These guidelines shall be periodically reviewed to
align with evolving research standards and practices. Feedback from participants and
stakeholders shall inform improvements to the Research Fair and Awards of Excellence
programme.
 Funding and Resources: Adequate funding and resources shall be allocated to organise and
support the Research Fair and Awards of Excellence programme.
These guidelines aim to recognise and celebrate research excellence within the University
community, promoting a culture of academic achievement, innovation, and ethical research
conduct.

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Appendix 4
Guidelines from Partnership and Relations Committee

The University guidelines on partnership and relations for researchers shall provide a framework
for establishing and maintaining collaborative partnerships, both within and outside the
University. Initiating research partnerships is a crucial step in the collaborative research process.
Here's a detailed process for researchers to follow when seeking to establish research
partnerships. The Partnership and Relations Committee manages the process under the
management of the University Partnership and Linkages Committee. See the Linkages and
Partnership Management Policy for more Information.
 Drafting of Formal Agreement: All research collaborators involved in any research
relationship established with researchers in the University shall jointly draft a formal
agreement or Memorandum of Understanding that outlines the terms and conditions of the
partnership. This document shall address key aspects, including roles and responsibilities,
data sharing, publication rights, intellectual property, and dispute resolution.
 Legal Review: Seek legal review of all Memorandum of Understanding through the
Linkages and Partnership office, especially when collaborating with external organisations or
institutions. The legal unit of the University can ensure that the agreement complies with
relevant laws, regulations, and statutes of the University.
 Signatures: Ensure all parties are satisfied with the terms, obtain signatures from all
collaborators. Ensure that everyone involved is aware of and commits to the terms of the
agreement. Agreements that hold the University liable to commitments shall only be signed
by appropriate university authorities designated through the Linkages and Partnership Office.
Share copies of the signed agreement with all collaborators and keep a copy on file. A copy
of agreements that has implications for the University liabilities shall be shared with the
Linkages and Partnership Office.
Roles and Responsibilities of The Linkages and Partnership Office
 Actively seek out potential partners, which may include other academic institutions, research
organisations, industry partners, government agencies, non-profit organisations, and
community groups.
 Identify opportunities for collaboration that align with the organisation's strategic priorities
and research interests.
 Assists in drafting, reviewing, and executing research agreements, contracts, and memoranda
of understanding between institutions and external partners.
 Serve as a liaison between the institution and external partners, fostering communication and
collaboration.
 Help researchers and faculty members identify and connect with potential collaborators both
locally and internationally.
 Mediate and facilitate conflict resolution among partners when disputes or disagreements
occur during collaborative projects.

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Appendix 5
Guidelines for Equipment Auditing

Equipment auditing is a crucial process for ensuring the proper functioning, safety, and
compliance of equipment in various settings, including research laboratories, manufacturing
facilities, healthcare institutions, and more. It is required that researchers who use equipment for
the generation of data follow the University regulation on equipment auditing. Equipment
auditing is focused on compliance, safety, and maintenance. The Equipment Audit Committee
shall support the University wide implementation of these guidelines.

 Equipment Register: All Faculties, research units and Principal investigators are required to
register their equipment with the University.
 Develop an Audit checklist: All researchers using equipment for their data generation are
required to create a comprehensive checklist that covers all relevant aspects of equipment
auditing. This shall include items such as equipment identification, calibration records,
maintenance logs, safety features, and compliance with regulations.
 Documentation and Record Keeping: Maintain detailed records of each audit, including
audit dates, findings, corrective actions taken, and responsible parties. Proper documentation
is essential for accountability and compliance. Maintain audit records for a minimum of five
years to demonstrate compliance and track equipment history.
 Risk Assessment: Assess the risk associated with each piece of equipment. Consider factors
like the potential impact of equipment failure on safety, research outcomes, or production
processes.
 Calibration and Maintenance: Verify that equipment is calibrated and maintained
according to manufacturer specifications and industry standards. Ensure that calibration
records are up to date.
 Safety Compliance: Check equipment for compliance with safety regulations and
guidelines. This includes verifying the presence of safety features, emergency shutdown
procedures, and proper labeling.
 Data Security: For equipment that stores or processes data, ensure that data security
measures are in place and audited to protect sensitive information. Please refer to the data
security guidelines for details.
 Training and Competency: Evaluate the training and competency of personnel responsible
for operating and maintaining equipment. Ensure that they are adequately trained and aware
of safety protocols.
 Schedule Regular Audits: Establish a regular auditing schedule based on the criticality of
the equipment. High-risk equipment may require more frequent audits, while lower-risk
equipment may be audited less frequently. Use audit findings to drive continuous
improvement in equipment management practices. Identify areas where processes can be
enhanced to prevent future issues.

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 Corrective Actions: If any issues or non-compliance are identified during the audit, initiate
corrective actions promptly. Document these actions, track progress, and verify their
effectiveness. Communicate audit findings and corrective actions to relevant stakeholders,
including equipment users, supervisors, and safety officers. Schedule follow-up audits to
ensure that corrective actions have been implemented effectively and that equipment remains
in compliance and safe to use.
 Adherence to Regulations: Ensure that equipment auditing aligns with local, national, and
international regulations and standards applicable to your industry or field. Consider periodic
external audits by third-party experts or regulatory bodies to provide an objective assessment
of equipment compliance where applicable.

Equipment auditing is an ongoing process aimed at ensuring the reliability, safety, and
compliance of equipment. Regular audits and a commitment to continuous improvement are key
to successful equipment management.

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Appendix 6
Guidelines on Mentorship

Mentorship is a dynamic process that can evolve over time. Effective mentorship is a valuable
relationship that contributes to personal and professional growth, benefiting both mentors and
mentees. The Universities has a formal mentorship programme to facilitate mentor-mentee
relationships. The programme is specific to various academic disciplines or open to all students
and faculty The mentorship guidelines provide comprehensive details on the University
mentorship programme. The Mentorship Committee of the Central Office of Research shall
support the University wide implementation of these guidelines. These guidelines shall support
young and old mentors to navigate the mentorship process successfully.

 Mentorship Programme: The Universities has a formal mentorship program to facilitate

mentor-mentee relationships. The programme is specific to various academic disciplines or
open to all students and faculty. In addition, the programme shall harness the experiences and
ideas of the University Emeritus Professors across Faculties to strengthen the programme.
The mentorship policy and guidelines provide comprehensive details on the University
requirement for mentorship.
 Mentorship Guidelines: The University has guidelines and expectations for mentors and
mentees. These guidelines include roles and responsibilities, expectations for communication
and meetings, and the duration of the mentorship relationship.
 Selection Criteria: The University has stipulated criteria for selecting mentors. These
criteria include can be found in the University’s mentorship guidelines.
 Conflict of Interest: The University require mentors to disclose any conflicts of interest that
may affect their mentorship relationships. For example, a mentor shall disclose if they have a
financial interest in a company where the mentee is conducting research.
 Training: The University shall offer opportunities for training of mentors to ensure they
have the necessary skills to provide effective guidance and support to mentees.
 Monitoring and Evaluation: The University has mechanisms in place to monitor and
evaluate mentorship programmes as stipulated in its policy and guidelines. Feedback
mechanisms will be instituted to assess the quality of mentorship relationships.
 Reporting Mechanisms: The mentorship Committee shall receive and manage reports of
concerns or complaints about their mentorship experiences raised by mentees. These
mechanisms shall ensure confidentiality and a fair process for addressing issues.
 Equity and Inclusion: The University mentorship policy ensures that mentorship
opportunities are accessible and equitable for all students and faculty, regardless of
background or identity.
 Duration of the Mentorship: The academic mentorship relationship is encouraged for a
single academic session for undergraduates and the duration of the academic programme for
postgraduate students. This can, however, vary depending on the goals of the mentorship.

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 Recognition: The University shall recognise and provide awards for outstanding mentors to
incentivize and acknowledge their contributions to the academic community.

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Appendix 7
Guidelines on Intellectual Property Assets

The University guidelines on intellectual property assets for researchers aims to strike a balance
between fostering innovation, protecting the rights of researchers, and ensuring the University's
interests are considered. It's important for researchers to be familiar with the University's
Intellectual Property policy and procedures and to seek guidance from the Intellectual Property
Rights and Technology Transfer office when dealing with intellectual property matters. The
Intellectual Property Asset Committee supports the operations of the Intellectual Property Rights
and Technology Transfer office. Comprehensive details on management of Intellectual Property
Assets are available in the University Intellectual Property Rights Policy document.
 Definition of Intellectual Property: Intellectual Property encompasses inventions,
discoveries, copyrightable works, software, and any other intellectual properties created
during research activities.
 Ownership: The University asserts ownership over intellectual properties created using
substantial university resources or those created within the scope of employment. However,
ownership may vary based on funding sources and contractual agreements.
 Rights and Responsibilities: It is the duty of researchers to disclose inventions promptly,
cooperate with patenting and licensing processes, and inform the University of any funding
or contractual obligations related to intellectual property that they may have entered into
during their research contracting process. Researchers are advised to consult with the
Intellectual Property Rights and Technology Transfer office for guidance before signing any
intellectual property related contracts with research collaborators, sponsors, and research
funding agencies.
 Disclosure, Protection, and Commercialisation Process: Researchers shall be aware of the
process for reporting inventions and works subject to Intellectual Property protection to the
University's Intellectual Property Rights and Technology Transfer office. Researchers shall
also be aware of how to protect, manage, and potentially commercialise intellectual property.
Refer to the Intellectual Property Policy and guidelines document of the Obafemi Awolowo
University, Ile-Ife. This may involve patenting inventions, copyrighting works, seeking
trademarks, and exploring licensing or startup opportunities.
 Revenue Sharing: This could include sharing royalties, licensing fees, or other proceeds
from commercialisation between the University, the researchers, and any other relevant
parties. The University's Intellectual Property Rights and Technology Transfer office handles
these details as contained in the Memorandum of Understanding drawn by the University
with the parties.
 Publications and Open Access: Researchers shall understand any potential restrictions on
publishing findings resulting from intellectual property considerations. Researchers are
required not to include details of intellectual property considerations in their manuscript
publications.

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 Dispute Resolution: The University has established procedures for resolving disputes related
to intellectual property, including mechanisms for mediation and arbitration, The details are
in the Intellectual Property policy and guidelines.
 Education Programmes: The University shall conduct educational programmes to help
researchers understand the Intellectual Property policies, procedures, and the importance of
protecting and disclosing intellectual property.

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Appendix 8
Guidelines from Grantsmanship and Proposal Writing

The University guidelines on grantsmanship and proposal writing for researchers play a crucial
role in helping faculty and staff secure research funding. These guidelines offer practical advice,
establish best practices, and streamline the proposal development process. It provides an
overview of the University's commitment to supporting research funding efforts.

Roles and responsibilities of researchers

 Project Conceptualisation: Researchers are responsible for developing the research project
idea, including defining research objectives, methodology, and expected outcomes.
 Proposal Writing: Researchers write the grant proposal, including the project narrative,
budget justification, and other required sections.
 Compliance: Ensure the research complies with ethical, legal, and institutional guidelines,
including human participants’ protection, animal welfare, and intellectual property rights
 Submission: Submit the grant proposal by the specified deadline, adhering to formatting and
documentation requirements.
 Post-Award Management: If the grant is awarded, researchers manage the project,
including budget oversight, data collection, reporting, and meeting the grant's objectives.
 Communication: Maintain communication with grant support offices, department
administrators, and collaborators throughout the application process.

Roles and responsibilities of the Central Office of Research

 Funding Identification: Identify potential funding opportunities relevant to researchers'

areas of interest and expertise.
 Proposal Development: Offer guidance and support in developing competitive grant
proposals, including reviewing drafts, providing feedback, and assisting with budget
preparation.
 Compliance: Assist researchers in navigating ethical and regulatory compliance
requirements, including institutional review committee approvals.
 Post-Award Management: Support researchers in managing awarded grants, including
financial reporting, compliance monitoring, and subaward management.
 Training: Provide training and workshops on grantsmanship and proposal writing.
 Communication: Serve as a central point of contact for researchers and funding agencies

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Roles and responsibilities of the University
 Strategic Planning: Establish university-wide strategic priorities for research and funding
acquisition.
 Resource Allocation: Allocate resources to support research activities, including grant
support offices and infrastructure.
 Policy Development: Develop and implement policies and procedures related to grant
applications, awards, and compliance in collaboration with the University Grantsmanship and
Proposal Writing Committee.
 Advocacy: Advocate for the University's research interests at the national and international
levels.
 Support: Provide guidance and support to researchers and departments in pursuing external
funding opportunities.
 Accountability: Oversee and monitor the University's research funding portfolio and
outcomes through the Research Matric Committee.

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Appendix 9
Guidelines from Capacity Building

These guidelines establish a comprehensive framework to enhance the competencies and

expertise of researchers at every career stage. Their primary objective is to bolster the
professional advancement of researchers and bolster the institution's standing in research. The
responsibility for facilitating the adoption of these guidelines lies with various committees, each
tailored to cater to distinct groups: the Early Career Researchers Capacity Building Committee
addresses the research capacity development requirements of lecturers below the Senior Lecturer
rank and equivalent positions; the Senior Career Researchers Capacity Building Committee
focuses on the research capacity development needs of Senior Lecturers, Readers, and
Professors; and the Seminar/Workshop Committee is responsible for organising regular
informative workshops for the university community, including the coordination of the annual
Institutional Research Colloquium.
 Professional Development Plan: Researchers are encouraged to develop personal
professional development plans that outline their career goals, skill development objectives,
and strategies for achieving them. Having development goals enables researchers make
specific requests for their professional development needs which can be synthesized by the
Capacity Development Committee to design and implement their annual training activities.
The Committees will place a request for research capacity development needs of staff in the
University at the beginning of the academic year. This will be used to develop the annual
Research Capacity Building programme.
 Training and Workshops: the University, through the respective committees, shall facilitate
access to a wide range of training opportunities, workshops, and seminars relevant to
researchers' disciplines and career stages. Opportunities shall be provided to enable all cadres
of staff participate in both technical and soft skills training, including research methodology,
grant writing, project management, communication, and leadership.
 Research Ethics and Integrity: Researchers shall receive training on research ethics,
responsible conduct of research, and integrity as essential components of capacity
development. This training shall be implemented annually. All academic staff are required to
undertake this training every year and receive a certification to this effect. The University
places prime importance on ethical behaviour and adherence to institutional, national, and
international research guidelines.
 Interdisciplinary Collaborations: The University encourages researchers to engage in
interdisciplinary collaboration to expand their knowledge and skills. The University shall
facilitate networking events and prioritise support for interdisciplinary research teams. These
include promoting international collaboration and exchange programmes for researchers to
gain exposure to different research cultures and methodologies. The University encourages
participation in global research networks and partnerships.
 Research Management Skills: The University shall provide training in research project
management, including budgeting, resource allocation, and reporting. Researchers shall also
be taught how to navigate the research funding landscape and apply for grants effectively.

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Appendix 10
Guidelines for ethical conduct of research

The University requires that all research activities conducted by faculty, staff, students, and
external collaborators shall only commence after ethics approval has been obtained. Researchers
of the University are discouraged from conducting research that has no ethical approval. These
guidelines establish the framework for the ethical review and coordination of research activities
within the university. They apply to all research conducted by University faculty, staff, students,
and external collaborators. The framework provides guidance and support for researchers to
receive institutional research ethics approval for all research they initiate. They are also required
to encourage and support collaborators to receive ethics clearance before the commencement of
the research.
 Research Validity: All research protocols must be reviewed for its validity. The
Departmental Research Committee are required to meet every month and review all research
protocols emanating from staff in their department for the validity of the methodology of the
studies and access the validity of the research. These include the social value,
appropriateness of the study objectives and research methods.
 Research Ethics Integrity: The University established five Research Ethics Committee
responsible for overseeing ethical matters related to research. The Committee are dedicated
to the review of research protocols to ascertain the ethical integrity of the research. The ethics
committee shall receive research protocol for ethical review after the Departmental Research
Committees have ascertained the validity of the research. Read Chapter 7.0 of the Research
Policy and the Obafemi Awolowo University Ethics Guidelines for further details.
 Ethics Review Process: All research proposals, including modifications to ongoing projects,
must undergo ethical review. Researchers must submit comprehensive ethics applications
detailing potential ethical issues and safeguards in line with the requirement of the Research
Ethics Committees of the University. The Committees will assess research protocols for
ethical compliance and provide recommendations.
 Confidentiality and Privacy: Researchers must protect the confidentiality and privacy of
research participants and their data. In addition, data collection, storage, and sharing practices
must align with ethical standards prescribed by the University. Where research involves
human participants, special attention shall be given to ethical considerations when involving
vulnerable populations, such as children, the elderly, or individuals with disabilities.
 Conflict of Interest: Researchers must disclose any potential conflicts of interest that could
compromise research integrity.
 Publication Ethics: Researchers must adhere to ethical publication practices, including
accurate reporting, avoiding plagiarism or data manipulation and authorship guidelines.
 Education and Training: The University shall provide ongoing education and training in
research ethics to researchers, students, and staff. All staff are required to undertake the
yearly organised research ethics training.

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 Documentation and Record: Researchers are required to maintain comprehensive records
of ethical reviews, approvals, and correspondence shall be maintained for auditing purposes.
 Sanctions: Violations of research ethics will result in sanctions, including research
suspension or expulsion, depending on the severity of the breach. All matters related to
violations of research ethics shall be handled by the Central Ethics Coordinating Committee.

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Appendix 11
Guidelines for use of Templates

These guidelines provide direction on the appropriate use of templates in research-related

documents and publications. The guidelines apply to all researchers, faculty, staff, and students
at the University.
 Definition of Templates: Templates include pre-designed formats for research proposals,
reports, manuscripts, presentations, and any other research-related documents. Templates can
be provided by the academic journals, funding agencies, or created by researchers
themselves. The University, however, has templates for use for researchers for their power
point presentations, letterheads for external communications and templates for
complementary cards. Researchers are required to adhere to the use of these templates.
 Template Selection: Researchers shall choose templates that align with the specific
requirements of the research task or document. Ensure that selected templates comply with
formatting guidelines of the intended publication or submission required for conferences,
seminars, and workshops.
 Customization and Attribution: Researchers may customize templates to meet the unique
needs of their research project while maintaining transparency. When using external
templates, provide proper attribution and adhere to any usage terms and conditions.
 Content Originality: While templates can assist with formatting, researchers must ensure
that the content within the document is original, accurately reflects their research, and
complies with ethical standards. Avoid plagiarism by properly citing sources and providing
references for any content, including figures, tables, or text, used from external templates.
 Ethical and Legal Considerations: Templates must not include any copyrighted material
without appropriate permissions. Respect intellectual property rights and copyright laws
when using third-party templates.
 Quality Control: Review and proofread documents created using the University templates to
ensure accuracy, clarity, and compliance with research standards. Protect sensitive data when
using templates by removing any proprietary or confidential information before sharing or
publishing. Adhere to the University branding guidelines, ensuring consistency in design and
messaging.
 Responsibility: Researchers are responsible for the content and formatting of documents
created using the University templates. The guidelines for the revision of the templates will
happen periodically. It is the responsibility of the researchers to to incorporate updates in
formatting standards and technological changes.

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