Nitdef 2023 It-14

FEDERAL GOVERNMENT OF NIGERIA
NATIONAL INFORMATION TECHNOLOGY

DEVELOPMENT AGENCY
STANDARD BIDDING DOCUMENT
FOR THE
RENOVATION OF THE E-GOVERNMENT

TRAINING CENTER, KUBWA
LOT NUMBER: NITDEF/2023/IT-14
JANUARY, 2023
Table of Contents
Invitation for Tenders........................................................................................................ 3
Section 1: Instructions to Tenderers ............................................................................ 4
A. General ........................................................................................................................... 4
1. Scope of Tender ........................................................................................................ 4
2. Source of Funds ........................................................................................................ 4
3. Corrupt Fraudulent Collusive, Coercive or Obstructive Practices ........................... 4
4. Eligible Tenderers .................................................................................................... 6
5. Site Visit ................................................................................................................... 7
B. Tender Document .......................................................................................................... 7
6. Sections of the Tender Document ............................................................................ 7
7. Clarification of the Tender Document ...................................................................... 7
8. Amendment of the Tender Document: ..................................................................... 8
C. Tender Preparation ....................................................................................................... 8
9. Only one Tender ....................................................................................................... 8
10. Preparation Costs of the Tender ............................................................................... 8
11. Tender Language ...................................................................................................... 8
12. Contents of the Tender ............................................................................................. 8
13. Alternative Tenders .................................................................................................. 9
14. Prices and Currency of Tenders................................................................................ 9
15. Validity and Security of Tenders .............................................................................. 9
16. Tender Format and Signing ...................................................................................... 9
D. Tender Submission ...................................................................................................... 10
17. Tender Sealing and Marking .................................................................................. 10
18. Tender Submission Deadline .................................................................................. 10
19. Late Tenders ........................................................................................................... 10
20. Tender Modification, Substitution or Withdrawal.................................................. 10
E. Tender Opening and Evaluation ................................................................................ 11
21. Tender Opening ...................................................................................................... 11
22. Confidentiality ........................................................................................................ 11
23. Tender Clarification ................................................................................................ 11
24. Tenderer Contacting the Employer......................................................................... 12
25. Tender: Responsiveness ....................................................................................... 12
27. Evaluation and Comparison of Tenders ...................................................................... 12
28. No Negotiations ...................................................................................................... 13
29. Employer’s Right to Accept or Reject any or all Tenders ...................................... 13
F. Contract Award ........................................................................................................... 13
30. Award Criteria ........................................................................................................ 13
31. Notification of Award ............................................................................................. 13
32. Performance Security ............................................................................................. 13
33. Contract Signing ..................................................................................................... 14
34. Information to Tenderers. ....................................................................................... 14
35.Tenderer’s Right to Complain ...................................................................................... 14
28. ...................................................................................................................................... 14
Section 2. Special Instructions To Tenderers ................................................................ 12
A. General ......................................................................................................................... 12
B. Tender Document ........................................................................................................ 13
C. Preparation of Tenders ............................................................................................... 13
D. Submission of Tenders ................................................................................................ 14
E. Tender Opening and Evaluation ................................................................................ 15
F. Award of Contract ....................................................................................................... 15
Section 3. General Conditions of Contract ............................................................... 16
1. Definitions .............................................................................................................. 16
2. Interpretation & Documents forming the Contract ................................................. 16
3. Corrupt, Fraudulent, Collusive, Coercive or Obstructive Practices ....................... 17
4. Governing Language and Law ............................................................................... 18
5. Engineer’s Decision ................................................................................................ 18
6. Delegation............................................................................................................... 18
7. Communications and Notices ................................................................................. 19
8. Sub- Contracting & Assigning ............................................................................... 19
9. Contractor’s Personnel ........................................................................................... 19
10. Welfare of Labourers and wages ............................................................................ 19
11. Safety, Security and Protection of the Environment .............................................. 19
12. Access to the Site .................................................................................................... 19
13. Documents, Information. ........................................................................................ 19
14. Property .................................................................................................................. 20
15. Insurance................................................................................................................. 20
16. Possession of the Site ............................................................................................. 20
17. Commencement of Works ...................................................................................... 20
18. Completion of Works ............................................................................................. 20
19. Programme of Works ............................................................................................. 20
20. Early Warning ........................................................................................................ 21
21. Compens- ation Events ........................................................................................... 21
22. Non-Scheduled Items of Works ............................................................................. 21
24. Payment Certificates ............................................................................................... 22
25. Payments and Currency .......................................................................................... 22
26. Retention................................................................................................................. 22
27. Liquidated Damages ............................................................................................... 22
28. Performance Security ............................................................................................. 23
29. Cost of Repairs ....................................................................................................... 23
30. Completion ............................................................................................................. 23
31. Correction of Defects ............................................................................................. 23
32. Taking Over ............................................................................................................ 23
33. Final Account ......................................................................................................... 23
34. Termination ............................................................................................................ 23
24. ...................................................................................................................................... 23
35. Payment upon Termination .................................................................................... 24
36. Release from Performance...................................................................................... 24
37. Settlement of Disputes ............................................................................................ 24
Section 4. Special Conditions of Contract ................................................................. 26
Section 5. Tender and Contract Forms ..................................................................... 28
Tender Submission Sheet (Form W-1).........................................................................29
Tenderer Information Sheet (Form W-2)....................................................................30
Bank Guarantee for Tender Security (Form W-3)......................................................32
Notification of Award (Form W-4)...............................................................................33
Contract Agreement (Form W-5).................................................................................34
Bank Guarantee for Performance Security (Form W-6).............................................35
Bank Guarantee for Advance Payment (Form W-7)...................................................36
Section 6. Schedule of Works including Technical Specification.................................37
Section 7. Technical Specifications.................................................................................40
B. OBJECTIVES.............................................................................................................40
V. REPORTING.............................................................................................................43
W. PLANNING AND SCHEDULING.....................................................................43
Section 1: Instructions to Tenderers
A. General
1. Scope of 1.1 The Employer, as indicated in the Special Instructions To Tenderers

Tender (SIT) issues this Tender Document for the procurement of Works and
Related Services incidental thereto as specified in the SIT and as detailed
in Section 6: Bill of Quantities. The name of the Tender and the number
and identification of its constituent lot(s) are stated in the SIT.
1.2 The successful Tenderer will be required to complete the Works within
the Time for Completion stated in the Special Conditions of Contract
(SCC).
1.3 Throughout this Tender Document:
(a) the term “in writing” means communicated in written form
with proof of receipt;
(b) if the context so requires, singular means plural and vice
versa; and
(c) “day” means calendar day.
2. Source of 2.1 The Employer has been allocated public funds as indicated in the SIT
Funds and intends to apply a portion of the funds to eligible payments under
the
Contract for which this Tender Document is issued
2.2 For the purpose of this provision, “public funds” means any monetary
resources appropriated to procuring entities under Government budget, or
revenues generated by statutory bodies and corporations, or aid grants and
credits put at the disposal of procuring entities by the development
partners through the Government.
2.3 Payments by the development partner, if so indicated in the SIT, will be

made only at the request of the Government and upon approval by the
development partner in accordance with the applicable
Loan/Credit/Grant Agreement, and will be subject in all respects to the
terms and conditions
of that Agreement.
3. Corrupt 3.1 The Government requires that Employers, as well as Tenderers and
Fraudulent Contractors shall observe the highest standard of ethics during the
Collusive, implementation of procurement proceedings and the execution of
Coercive or Contracts under public funds
Obstructive
Practices
3.2 In pursuance of this requirement, the Employer shall
(a) exclude the Tenderer from participation in the procurement proceeding
concerned or reject a proposal for award; and
(b) declare a Tenderer ineligible, either indefinitely or for a stated period
of time, from participation in procurement proceedings under public
funds;
(c) have the right to require that a provision be included in bidding
documents, requiring bidders, suppliers and contractors to permit
the relevant authorities to inspect their accounts and records
and other documents relating to the bid submission and
contract performance and to have them audited by auditors
if it, at any time, determines that the Tenderer has engaged in corrupt,
fraudulent, collusive or coercive practices in competing for, or in executing,
a Contract under public funds.
3.3 Should any corrupt, fraudulent, collusive or coercive practice of any

kind come to the knowledge of the Employer, it shall, in the first place,
allow the Tenderer/Contractor to provide an explanation and shall, take
actions as above only when a satisfactory explanation is not received.
3.4 The Government defines, for the purposes of this provision, the terms set forth
below as follows:
(a) “corrupt practice” means offering, giving, or promising to give,
directly or indirectly, to any officer or employee of a Procuring
Entity or other governmental/private authority or individual a
gratuity in any form, an employment or any other thing or service
of value, as an inducement with respect to an act or decision of, or
method followed by, a Procuring Entity in connection with the
procurement
proceeding;
(b) “fraudulent practice” means a misrepresentation or omission of
facts in order to influence a procurement proceeding or the
execution
of a Contract to the detriment of the Employer;
(c) “collusive practice” means a scheme or arrangement among two
and more Tenderers with or without the knowledge of the
Employer (prior to or after Tender submission) designed to
establish Tender prices at artificial, non-competitive levels
and to deprive the
Employer of the benefits of free, open and genuine competition; and
(d) “coercive practice” means harming or threatening to harm, directly
or indirectly, persons or their property to influence the
procurement
proceedings, or affect the execution of a Contract.
(e) “obstructive practice” which means
i. Deliberately destroying, falsifying, altering or
concealing of evidence material to the investigation or
making false statements to investigators in order to
materially impede relevant authorities’ investigation
into allegations of a corrupt, fraudulent, coercive or
collusive practice; and/or threatening, harassing or
intimidating any party to prevent it from disclosing its
knowledge of matters relevant to the investigation or
from pursuing the investigation, or
ii. Acts intended to materially impede the exercise of
the relevant authorities’ inspection and audit rights
provided for under par. 3.2 (c) above.
3.5 The Tenderer shall be aware of the provisions on fraud and corruption stated in
GCC Clause 3 and GCC Sub-Clause 34.2(d).
3.6 The Government requires that the Employer’s personnel have an equal
obligation not to solicit, ask for and/or use coercive methods to obtain personal
benefits in connection with the said proceedings.
4. Eligible 4.1 [Tenderers of the categories specified in the SIT are eligible to participate
Tenderers in the Tender.]
4.2 A Government-owned enterprise in Nigeria may also participate in the

Tender if it is legally and financially autonomous, it operates under
commercial law, and it is not a dependent agency of the Employer.
4.3 For Restricted Tendering method, Tenderers shall provide satisfactory
information to the Employer of their capability and adequacy of resources
to carry out the Contract effectively as defined in the Tender Document.
4.4 When there are no enlisted contractors of the Employer to enable the use
of the Restricted Tendering method, and the Employer shall invite
Tenders using the Open Tendering Method (National Competitive
Tendering), the Tenderers shall provide satisfactory information to the
Employer of their capability and adequacy of resources to carry out the
Contract effectively and shall meet the following minimum qualifying
criteria:
(a) average annual volume of construction turnover as specified in the
SIT during the period specified in the SIT;
(b)experience as prime Contractor or subcontractor in the construction of
at least the number of completed Contracts stated in the SIT of a
nature and complexity similar to the proposed work over the period
stated in
the SIT; and
(c) liquid assets/ availability of funds and/or credit facilities from its
Banker’s to successfully complete the Contract, as specified in the
SIT.
5. Site Visit 5.1 The Tenderer, at the Tenderer’s own responsibility and risk, is encouraged to
visit and examine the Site and obtain all information that may be necessary for
preparing the Tender and entering into a Contract for performance of the
Works. The costs of visiting the Site shall be at the Tenderer’s own expense.
B. Tender Document
6. Sections of 6.1 The sections comprising the Tender Document are listed below and should
the Tender be read in conjunction with any Amendment issued in accordance with
Document ITT Clause 9:
□ Section 1: Instructions to Tenderers
□ Section 2: Special Instructions To Tenderers
□ Section 3: General Conditions of Contract
□ Section 4: Special Conditions of Contract
□ Section 5: Tender and Contract Forms
□ Section 6: Schedule of Works & Technical Specifications
□ Section 7: Drawings
7. Clarification of 7.1 A prospective Tenderer requiring any clarification of the Tender

the Tender Document shall contact the Employer in writing at the Employer’s
Document address indicated in the SIT. The Employer will respond in writing to
any request for clarification received no later than seven (7) calendar
days prior to the deadline for submission of Tenders.
7.2 The Employer shall forward copies of its response to all those who
have purchased the Tender Document, including a description of the
enquiry but without identifying its source.
7.3 Should the Employer deem it necessary to amend the Tender Document
as a result of a clarification, it shall do so following the procedure
under ITT Clause 8 and ITT Sub-Clause 18.3
8.Amendment of 8.1 At any time prior to the deadline for submission of Tenders, the
the Tender Employer for any reason, on its own initiative or in response to a
Document: clarification request in writing from a Tenderer, having purchased
the Tender
Document, may amend the Tender Document by issuing an amendment.
8.2 Any amendment issued shall become an integral part of the Tender
Document and shall be communicated in writing to all those who have
purchased the Tender Document.
C. Tender Preparation
9. Only one 9.1 A Tenderer shall submit only one (1) Tender for each lot. A Tenderer
Tender who submits or participates in more than one (1) Tender will cause all
the Tenders with that Tenderers participation to be rejected.
10. Preparation 10.1 The Tenderer shall bear all costs associated with the preparation and
Costs of submission of its Tender, and the Employer shall not be responsible or
the Tender liable for those costs, regardless of the conduct or outcome of the
Tendering process.
11. Tender 11.1 The Tender, as well as all correspondence and documents relating to
Language the Tender shall be written in the English language.
12. Contents of the 12.1 For the Restricted Tendering method using enlisted Contractors, the
Tender Tender prepared by the Tenderer shall comprise the following:
(a) the Tender Submission Sheet (Form W-1);
(b) the completed Schedule of Works including Technical
Specifications (Section 6);
(c) the Tender Security in accordance with ITT Cub-Clause 15.2;
(d) the completed Tenderer Information Sheet (Form W-2);
(e) any other documents as specified in the SIT.
12.2 For the Open Tendering method (National Competitive Tendering), the
Tender prepared by the Tenderer shall comprise the following:
(a) the Tender Submission Sheet (Form W-1);
(b) the completed Schedule of Works (section 6);
(c) the Tender Security in accordance with ITT Sub-Clause 15.2;
(d) the documentary evidence in accordance with ITT Sub-Clause 4.4
establishing Tenderer’s eligibility to Tender, including the
completed Tender Information Sheet (Form W-2); and
(e) any other documents as specified in the SIT.
13. Alternative 13.1 Alternative tenders shall not be considered.
Tenders
14. Prices and 14.1 All prices shall be quoted in Naira.

Currency of
Tenders 14.2 The Tender price shall take into account the cost of materials,
transportation, labour, taxes, levies, overheads and profit. The Tender
price shall be fixed for the duration of performance of the Contract and
shall not be subject to any adjustment on any account. The Tender price
shall be applicable for the whole works described in the Drawings,
Specifications and Schedule of Works.
14.3 The Tenderer shall fill in a lump sum price for each component of the
Works identified in the Schedule of Works. In addition, the Tenderer
shall provide a breakdown of the lump sum price(s) showing rates
and prices for all items of the Works described in the Schedule of
Works.
14.4 The price to be quoted in the Tender Submission Sheet shall be the
total price of the Tender, excluding any discounts offered. In the case
of a discrepancy between the Tender Price quoted in figures and
words the Tender Price quoted in words shall prevail.
15. Validity and 15.1 Tenders shall remain valid for the period specified in the SIT after the
Security of date of Tender submission prescribed by the Employer, pursuant to
Tenders ITT Clause 18. A Tender valid for a shorter period shall be rejected by
the Employer as non-responsive.
15.2 The Tender Security shall at the Tenderer’s option, be either in the form of a
bank draft, pay order or an unconditional bank guarantee (Form W-3) issued by a
commercial Bank of Nigeria.
15.3 In exceptional circumstances, prior to the expiration of the Tender

validity period, the Employer may solicit the Tenderers consent to an
extension of the period of validity of their Tenders. The request and
responses shall be made in writing. The Tender Security provided under
ITT Sub-Clause
15.2 shall be suitably extended promptly.
16. Tender Format 16.1 The Tenderer shall prepare one (1) original of the documents
and Signing comprising the Tender as described in ITT Clause 12 and clearly mark
it “ORIGINAL.” In addition, the Tenderer shall prepare the number of
copies of the Tender, as specified in the SIT and clearly mark each of
them “COPY.” In the event of any discrepancy between the original
and the copies, the original shall prevail.
16.2 The original and each copy of the Tender shall be typed or written in
indelible ink and shall be signed by the person duly authorized to sign
on behalf of the Tenderer. All pages of the original and of each copy of
the Tender, except for un-amended printed literature, shall be
numbered sequentially and signed or initialled by the person signing the
Tender
16.3 Any interlineations, erasures, or overwriting shall be valid only if they
are signed or initialled by the person(s) signing the Tender.
D. Tender Submission
17. Tender 17.1 The Tenderer shall enclose the original in one (1) envelope, duly
Sealing and marking the envelopes as “ORIGINAL”.
Marking
17.2 The inner and outer envelopes shall:

(a) bear the name and address of the Tenderer;
(b) be addressed to the Employer at the address specified in the SIT;
(c) bear the name of the Tender and the Tender Number as
specified in the SIT, and;
(d) bear a statement “DO NOT OPEN BEFORE.....” the time
and date for Tender opening as specified in the
SIT.
17.3 If all envelopes are not sealed and marked as required by ITT Sub-Clause
17.2, the Employer will assume no responsibility for the misplacement or
premature opening of the Tender
18. Tender Tenders must be received by the Employer at the address specified in the SIT not
Submission later than the date and time specified in the SIT.
Deadline
Tenders may be hand delivered, posted by registered mail or sent by courier. The
Employer shall, on request, provide the Tenderer with a receipt showing
the date and time when its Tender was received.
The Employer may, at its discretion, extend the deadline for the submission of
Tenders by amending the Tender Document in accordance with ITT
Clause 8, in which case all rights and obligations of the Employer and
Tenderers previously subject to the deadline shall thereafter be subject
to
the new deadline as extended.
19. Late Tenders 19.1 Any Tender received by the Employer after the deadline for submission
of Tenders in accordance with ITT Clause 18 shall be declared late,
will
be rejected, and returned unopened to the Tenderer.
20. Tender 20.1 A Tenderer may modify, substitute or withdraw its Tender after it has
Modification, been submitted by sending a written notice before the deadline for
Substitution or submission of Tenders.
Withdrawal
20.2 Each Tenderer’s modification, substitution or withdrawal notice shall
be prepared, sealed, marked, and delivered in accordance with ITT
Clauses 16, 17, and 18 with the outer and inner envelopes additionally
marked “MODIFICATION”, “SUBSTITUTION” or
“WITHDRAWAL” as
appropriate.
E. Tender Opening and Evaluation
21. Tender Opening 21.1 The Employer shall open the Tenders in public, including
modifications or substitutions made pursuant to ITT Clause 20, at the
time, on the date and only at the one place specified in the SIT.
Tenders for which an acceptable notice of withdrawal has been
submitted pursuant to ITT Clause 20 shall not be opened. Tenderers or
their authorised representatives shall be allowed to attend and witness
the opening of Tenders, and shall sign a register evidencing their
attendance.
21.2 The name of the Tenderer, Tender modifications, substitutions or

withdrawals, total amount of each Tender, number of corrections,
discounts, and the presence or absence of requisite Tender Security,
and such other details as the Employer, at its discretion, may
consider appropriate, shall be read out aloud and recorded. All pages
of the original Tender, except for un-amended printed literature,
will be initialled by a minimum of three (3) members of the
Employer’s Tender Opening Committee.
21.3 Minutes of the Tender opening shall be made by the Employer and
furnished to any Tenderer upon receipt of a written request. The
minutes shall include, as a minimum, the name of the Tenderer and
whether there has been a withdrawal, substitution or modification;
the Tender Price including any discounts and the presence or absence
of a Tender Security, if one was required.
21.4 Tenders not opened and read out at the Tender opening shall not be
considered, irrespective of the circumstances, and shall be
returned unopened to the Tenderer.
21.5 No Tender shall be rejected at the Tender opening, except for late
Tenders, which shall be returned unopened to the Tenderer pursuant
to ITT Clause 19
22. Confidentiality 22.1 After the opening of Tenders, information relating to the examination,
clarification, and evaluation of Tenders and recommendations for
award shall not be disclosed to Tenderers or other persons not
officially concerned with the evaluation process until after the award
of the Contract is announced.
23. Tender 23.1 The Employer may ask Tenderers for clarification of their Tenders in
Clarification order to facilitate the examination and evaluation of Tenders. The
request for clarification and the response shall be in writing, and any
changes in the prices or substance of the Tender shall not be sought,
offered or permitted, except to confirm the correction of arithmetical
errors discovered by the Employer in the evaluation of the Tenders, in
accordance with ITT Clause 27.
24. Tenderer 24.1 Following the opening of Tenders and until the Contract is signed no
Contacting the Tenderer shall make any unsolicited communication to the
Employer Employer or try in any way to influence the Employer’s
examination and evaluation of Tenders.
24.2 Any effort by a Tenderer to influence the Employer in its decisions

on the examination, evaluation, comparison and post-qualification of
the Tenders or Contract award may result in the rejection of its
Tender.
24.3 Notwithstanding ITT Sub Clause 24.1, from the time of Tender
opening to the time of Contract award, if any Tenderer wishes to
contact the Employer on any matter related to the tendering process,
it should do so in writing.
25. Tender: 25.1 The Employer’s determination of a Tender’s responsiveness is to be

Responsiveness based on the contents of the Tender itself without recourse to
extrinsic evidence.
25.2 A substantially responsive Tender is one that conforms in all respects

to the requirements of the Tender Document without material
deviation, reservation or omission. A material deviation, reservation
or omission is one that:
(a) affects in any substantial way the scope, quality, or
performance of the Works specified in the Contract; or
(b) limits in any substantial way, or is inconsistent with the
Tender Document, the Employer’s rights or the Tenderer’s
obligations under the Contract; or
(c) if rectified would unfairly affect the competitive position of
other Tenderers presenting substantially responsive
Tenders.
25.3 If a Tender is not substantially responsive to the Tender Document
it shall be rejected by the Employer and shall not subsequently be
made responsive by the Tenderer by correction of the material
deviation, reservation or omission.
25.4 There shall be no requirement as to the minimum number of

responsive Tenders.
26.1 The Employer may regard a Tender as responsive even if it contains

26. Minor minor deviations that do not materially alter or depart from the
Deviations characteristics, terms, conditions and other requirement set forth in
the Tender Document or if it contains errors or oversights that are
capable of being corrected without affecting the substance of the
Tender.
27. Evaluation 27.1 The Employer shall evaluate and compare only those Tenders
and Comparison determined to be substantially responsive to the requirements of
of Tenders the Tender Document. Substantially responsive tenders are those
which fulfil the requirements of ITT Clauses 4 and 12.
27.2 The evaluation will take into account the corrected Tender Price
and discounts (if any).
27.3 The Employer will check substantially responsive Tenders for any
arithmetical errors including in the computation of the breakdown of
lump sum price(s). Where there is a discrepancy between the amounts
in figures and words, the amount in words will govern. If a Tenderer
refuses to accept the correction, its Tender shall be rejected. The
Employer shall correct arithmetical errors on the following basis :
(a) if there is a discrepancy between the unit price and the line
item total, the unit price shall prevail and the total price shall
be
corrected, unless in the opinion of the Employer there is an
obvious misplacement of the decimal point in the unit price, in
which case the total price, as quoted, shall govern and the unit
price shall be corrected ; and
(b) where there is a discrepancy between the amounts in figures and
words, the amount in words will govern.
28. No Negotiations 28.1 No Negotiations shall be held with the lowest or any other Tenderer. A
Tenderer shall not be required, as a condition for award, to
undertake responsibilities not stipulated in the Tender document, to
change its price or otherwise modify its Tender.
29. Employer’s 29.1 The Employer reserves the right to accept any Tender, to annul the
Right to Accept or Tender proceedings, or to reject any or all Tenders, at any time prior
Reject any or all to Contract award, without thereby incurring any liability to
Tenders Tenderers, or any obligation to inform Tenderers of the grounds for
the Employer’s
actions.
F. Contract Award
30. Award Criteria 30.1 The Employer shall award the Contract to the Tenderer whose offer is
substantially responsive to the Tender Document and that has been
determined to be the lowest evaluated Tender, provided that the
Tenderer is determined to be qualified to perform the Contract
satisfactorily.
31. Notification 31.1 Prior to the expiration of the period of Tender validity, the Employer
of Award shall notify the successful Tenderer, in writing that its Tender has
been accepted.
31.2 Until a formal contract is prepared and executed, the Notification

of Award shall constitute a binding Contract.
32. Performance 32.1 Within fourteen (14) days of the receipt of the Notification of Award
Security from the Employer, the successful Tenderer shall furnish the
Performance Security, if required, in the amount specified in the SIT
using for that purpose the Performance Security Form (Form W-6)
furnished in Section 5: Tender and Contract Forms.
33. Contract Signing 33.1 At the same time as the employer issues the notification of award, the employer
shall send the contract agreement and all documents forming the contract to the
successful tenderer.
33.2 Within twenty-one (21)days of receipt of the contract agreement, the successful
tenderer shall sign, date and return it to the employer.
33.3 Failure of the successful Tenderer to submit the Performance Security,
pursuant to ITT Sub-Clause 32.1, or sign the Contract, pursuant to ITT Sub-
Clause 33.2, shall constitute sufficient grounds for the annulment of the
award and forfeiture of the Tender Security. In that event, the Employer may
award the Contract to the next lowest evaluated responsive Tenderer at their
quoted price (corrected for arithmetical errors), who is assessed by the
Employer to be qualified to perform the Contract satisfactorily.
33.4 Immediately upon receipt of the signed Contract Agreement and
Performance Security from the successful Tenderer, the Employer shall
discharge and return the successful Tenderer’s Performance Security.
34. Information
to Tenderers.
34.1 Upon the successful Tenderer’s furnishing of the Performance Security
pursuant to ITT Clause 32, and signing of the Contract pursuant to ITT
Clause 33, the Employer shall also notify all other Tenderers that their
Tenders have been unsuccessful.
34.2 The Employer shall promptly respond in writing to any unsuccessful
Tenderer who, after notification in accordance with ITT Sub-Clause xx.1,
requests in writing for the Employer to communicate the grounds on which
its Tender was not selected.
35.Tenderer’s Right
to Complain 35.1 Any Tenderer has the right to complain if it has suffered or may suffer loss
or damage in accordance with paragraphs 23-27 of the current Public
Procurement Regulations for Goods and Works.
35.2 The complaint shall firstly be processed through an administrative review
following the procedures set out in paragraph 24 of the Public Procurement
Regulations for Goods and Works. The place and address for the first step
in the submission of complaints to the Administrative Authority is provided
in the SIT.
35.3 If not satisfied with the outcome of the administrative review, the Tenderer
may complain to the BPP pursuant to paragraph 25 of the Public Procurement
Regulations for Goods and Works.
Section 2. Special Instructions To Tenderers
ITT Amendment of, and Supplements to, Clauses in the Instructions to Tenderers
Clause
A. General
ITT 1.1 The Employer is the National Information Technology Development

Agency (NITDA),
Represented by the Head of Procurement, NITDA
The Name of the Tender is: RENOVATION OF THE E-
GOVERNMENT TRAINING CENTER, KUBWA
The lot identification number is: NITDEF/2023/IT-14
ITT 2.1 The source of Funding is:

Appropriations by the National Assembly captured as 2023
NITDEF appropriation
ITT 2.3 There is no Development Partner involved in the project.
ITT 4.1 The Open Tendering method is used for this tender.
Hence all Tenderers regardless of whether enlisted or not enlisted with the
Employer may submit Tenders provided they otherwise qualify.
ITT 4.4
(a) Annual Turnover:

The Tenderer must prove its sufficient financing capacity for this project by
providing:
All the necessary Documents as contained in the advertisement in the National Dailies
(b) Experience:
The Tenderer should have completed at least two (3) similar projects,
within the last five (5) years as further contained in the advertisement in the
National Dailies
(c) Liquid Assets:
The Tenderer should ensure it has enough of liquid assets and/or credit
facilities to effectively undertake and execute the project.
B. Tender Document
All questions and requests for clarification from prospective bidders proposals
ITT 7.1
should be directed to the address below; nine (9) days before the deadline for
submission of proposals.
The Head of Procurement,

National Information Technology Development Agency,
No. 28 Port Harcourt Crescent, Area 11, Garki, Abuja, Nigeria.
E. mail: procurement@nitda.gov.ng
Note: Pre Tender meeting will not
hold
C. Preparation of Tenders
ITT 12.2 (e) Additional documents to be submitted by Tenderers are: detailed in the Advert as
As published in the National Dailies
ITT 15.1 The Tender validity period shall be 90 days.
ITT 15.2 A Tender Security will not be required for this project.
ITT 16.1 The Tenderer must submit
a). One original copy of both the Technical and Financial Bids (each marked
as ‘ORIGINAL’),
b). One electronic copy of each of the Technical and Financial Bids, in Word (.doc,
.docx), contained in a USB Disk.
Please Note:
a). All Bids shall be clearly marked with the name and contact details of
the Tenderer, and duly signed by its authorized representative.
b). NITDA will assume no responsibility for the content of tamper-evident Bids
or for non-compliance with this instruction. Bids that do not comply with this
section may be rejected.
Further Identification Information:

(1). The Technical and Financial Bids must be submitted in separate envelopes.
(2). Technical Bid should be marked ‘NITDEF/2023/IT-14/ TECHNICAL at
the
top right hand corner.
(3). Financial Proposal should be marked ‘NITDEF/2023/IT-14/FINANCIAL
at the top right hand corner.
D. Submission of Tenders
ITT 17.2 The inner and outer envelopes shall bear the following additional identification
marks:
(i) The name and address of the Tenderer;
(ii) The address to which it is being submitted;
(iii) The name of the Tender and the Tender Number (as specified above);
(iv) Bear a statement “DO NOT OPEN BEFORE.....” (the time and date for
Tender opening as specified below).
(v) The Tender packages should be sealed and delivered at the address
specified below, not later than two (2) weeks from the formal date of
issuing the Standard Bidding Document (SBD).
Please Note: If all envelopes are not sealed and marked appropriately, NITDA will
assume no responsibility for the misplacement or premature opening of the Tender
ITT 17.2 For Tender submission purposes only,
Address:
National Information Technology Development
Agency, No. 28 Port Harcourt Crescent, Area 11,
Garki,
Abuja, Nigeria.
The deadline for the submission of Tenders is:
Date: 20th February, 2023

Time: 12 Noon
Please Note: Late bid submissions will be rejected, and the failure to comply with
the stipulated tendering instructions shall lead to disqualification.
E. Tender Opening and Evaluation
ITT 21.1 The Tender opening shall take place, immediately after the deadline for
submission of Tenders at:
The Parking Lot,
Agency, No. 28 Port Harcourt Crescent, Off Gimbiya
Street, Area 11, Garki,
Abuja, Nigeria
F. Award of Contract
ITT 34.2 Any complaints should be forwarded to:

Agency, No. 28 Port Harcourt Crescent, Area 11,
Garki,
Abuja, Nigeria.
Section 3. General Conditions of Contract
1. Definitions 1.1 The following words and expressions shall have the meaning hereby assigned to
them. Boldface type is used to identify the defined terms:
(a) Completion Certificate means the Certificate issued by the
Engineer as evidence that the Contractor has executed the Works in
all respects as per drawing, specifications, and Conditions of
Contract.
(b) The Completion Date is the date of completion of the Works
as certified by the Engineer, in accordance with GCC Clause
18.
(c) Contract means the Agreement entered into between the
Employer and the Contractor to execute, complete and maintain
the Works.
(d) Contractor means the person or corporate body whose Tender to
carry out the Works has been accepted by the Employer and is
named as such in the SCC.
(e) Contract Price means the price payable to the Contractor as
specified in the Contract Agreement.
(f) The Contractor’s Tender is the completed Tender Document
including the priced offer submitted by the Contractor to the
Employer.
(g) Days means calendar days.
(h) A Defect is any part of the Works not completed in accordance
with the Contract.
(i) The Employer is the party named in the SCC who employs
the Contractor to carry out the Works.
(j) The Engineer is the person named in the SCC, who is responsible
for supervising the execution of the works and administering the
Contract.
(k) The Intended Completion Date is the date specified in the SCC on
which the Contractor shall complete the Works and may be revised
if extension of time or an acceleration order is issued by the
Engineer.
(l) The Site is the area defined as such in the SCC.
(m) The Works are what the Contract requires the Contractor to
construct, install, and hand over to the Employer, as defined in the
SCC.
2. Interpretation 2.1 In interpreting the GCC, singular also means plural, male also means
& Documents female or neuter, and the other way around. Headings in the GCC shall not
forming the be deemed part thereof or be taken into consideration in the interpretation
Contract or construance of the Contract. Words have their normal meaning under
the language of the Contract unless specifically defined.
2.2 The following documents forming the Contract shall be interpreted in
the following order of priority:
(a) the signed Contract Agreement.
(b) the letter of Notification of Award.
(c) the completed Tender Submission Sheet as submitted by the
Tenderer.
(d) the priced Schedule of Works including the Technical Specifications
as submitted by the Tenderer.
(g) the Technical Specifications
(h) the Drawings,
(i) any other document listed in the SCC as forming part of the Contract.
3. Corrupt, 3.1 The Government requires that Employers, as well as Contractors shall observe
Fraudulent, the highest standard of ethics during the implementation of procurement
Collusive, proceedings and the execution of Contracts under public funds.
Coercive or
Obstructive
Practices 3.2 In pursuance of this requirement, the Employer shall
(a) exclude the Contractor from participation in the procurement proceedings
concerned or reject a proposal for award; and
(b) declare a Contractor ineligible, either indefinitely or for a stated period
of time, from participation in procurement proceedings under public
fund;
(c) if it at any time determines that the Contractor has engaged in
corrupt, fraudulent, collusive or coercive practices in competing for,
or in executing, a Contract under public fund.
3.3 Should any corrupt, fraudulent, collusive or coercive practice of any kind
referred to in GCC Sub-Clause 3.4 come to the knowledge of the Employer,
it shall, in the first place, allow the Contractor to provide an explanation and
shall, take actions as stated in GCC Sub-Clause 3.2 only when a satisfactory
explanation is not received. Such exclusion and the reasons thereof, shall be
recorded in the record of the procurement proceedings and promptly
communicated to the Contractor concerned. Any communications between
the Contractor and the Employer related to matters of alleged corrupt,
fraudulent, collusive or coercive practices shall be in writing.
3.4 The Government defines, for the purposes of this provision, the terms
set forth below as follows:
(a) “corrupt practice” means offering, giving, or promising to give, directly or
indirectly, to any officer or employee of a Procuring Entity or other
governmental/private authority or individual a gratuity in any form, an
employment or any other thing or service of value, as an inducement with
respect to an act or decision of, or method followed by, a Procuring Entity
in connection with the procurement proceeding;
(b) “fraudulent practice” means a misrepresentation or omission of facts in
order to influence a procurement proceedings or the execution of a Contract
to the detriment of the Employer;
(c) “collusive practice” means a scheme or arrangement among two or more
Tenderers with or without the knowledge of the Employer (prior to or after
proposal submission) designed to establish Tender prices at artificial, non-
competitive levels and to deprive the Employer of the benefits of free, open
and genuine competition; and
(d) “coercive practice” means harming or threatening to harm, directly or
indirectly, persons or their property to influence the procurement proceedings,
or affect the execution of a Contract.
(e) obstructive practice which means
i. deliberately destroying, falsifying, altering or concealing of evidence
material to the investigation or making false statements to investigators
in order to materially impede relevant authorities’ investigation into
allegations of a corrupt, fraudulent, coercive or collusive practice;
and/or threatening, harassing or intimidating any party to prevent it
from disclosing its knowledge of matters relevant to the investigation or
from pursuing the investigation, or
ii. acts intended to materially impede the exercise of the relevant
authorities’ inspection and audit rights provided for under par. 3.2 (c)
above.
3.5 The Government requires that the Client’s personnel have an equal obligation
not to solicit, ask for and/or use coercive methods to obtain personal benefits
in connection with the said proceedings.
4.1 The Contract as well as all correspondence and documents relating to the
4. Governing
Contract exchanged by the Contractor and the Employer, shall be written
Language and
in English.
Law
4.2 The Contract shall be governed by and interpreted in accordance with the laws
of the Federal Republic of Nigeria.
5. Engineer’s 5.1 Except where otherwise specifically stated in the SCC, the Engineer will decide
Decision Contractual matters between the Employer and the Contractor in the role
as
representative of the Employer.
6. Delegation 6.1 The Engineer may delegate any of his duties and responsibilities to his
representative, after notifying the Contractor, and may cancel any
delegation,
without retroactivity, after notifying the Contractor.
7. Communicati 7.1 Communications between Parties pursuant to the Contract shall be in writing to
ons and the address specified in the SCC. A notice shall be effective when delivered or on
Notices the notice’s effective date, whichever is later.
8. Sub- 8.1 The Contractor shall not be permitted to subcontract any part of the Works,
Contracting nor shall the Contractor be allowed to assign the Contract in whole or in part.
& Assigning
9. Contractor’s 9.1 The Contractor shall employ the key personnel named in the Schedule of
Personnel Key Personnel, as referred to in the SCC, to carry out the functions stated in
the Schedule, or other personnel approved by the Engineer.
9.2 If the Engineer asks the Contractor to remove a person who is a member of
the Contractor’s staff or work force from the Site, he shall state the reasons,
and the Contractor shall ensure that the person leaves the Site within three
(3) days and has no further connection with the work in the Contract.
10. Welfare of 10.1 The Contractor shall provide proper accommodation to his labourers and
Labourers arrange proper water supply, conservancy and sanitation arrangements at the
and wages site in accordance with relevant regulations, rules and orders of the
government.
10.2 The Contractor shall pay reasonable wages to his labourers, and pay them in
time. [In the event of delay in payment the Employer may effect payments to
the labourers and recover the cost from the Contractor.]
11. Safety, 11.1 The Contractor shall throughout the execution and completion of the
Security and Works and the remedying of any defects therein :
Protection of
(a) have full regard for the safety of all persons entitled to be upon the
the
Site and keep the Site and the Works in an orderly state;
Environment
(b) provide and maintain at the Contractors own cost all lights,
guards, fencing, warning signs and watching for the protection of the
Works or
for the safety on-site; and
(c) (c) take all reasonable steps to protect the environment on and off
the Site and to avoid damage or nuisance to persons or to property of
the public or others resulting from pollution, noise or other causes
arising as
a consequence of the Contractors methods of operation.
12. Access to the 12.1 The Contractor shall allow the Engineer and any person authorised by
Site the Engineer access to the Site and to any place where work in connection
with
the Contract is being carried out or is intended to be carried out.
13. Documents, 13.1 The Contractor shall furnish to the Engineer all information, schedules,
Information. calculations and supporting documentation that may be requested of it.
14. Property 14.1 All materials on the Site, Plant, Equipment, Temporary Works and Works
shall be deemed to be the property of the Employer if the Contract is
terminated because of the Contractor’s default.
15. Insurance 15.1 The Contractor shall provide, in the joint names of the Employer and
the Contractor, insurance cover from the Start Date to the end of the
Defects Liability Period, in the amounts and deductibles stated in the
SCC for the following events which are due to the Contractor’s risks:
(a) loss of or damage to the Works, Plant and Materials
(b) loss of or damage to Equipment;
(c) loss of or damage to property (except the Works, Plant, Materials
and Equipment) in connection with the Contract; and
(d) personal injury or death.
15.2 The Contractor shall deliver policies and certificates of insurance to

the Engineer, for the Engineer’s approval, before the Start Date.
15.3 If the Contractor does not provide any of the policies and certificates
required, the Employer may effect the insurance which the Contractor
should have provided and recover the premiums the Employer has paid
from payments otherwise due to the Contractor or, if no payment is due,
the payment of the premiums shall be a debt due.
15.4 Alterations to the terms of insurance shall not be made without the
approval of the Engineer.
15.5 Both parties shall comply with conditions of the insurance policies.
16. Possession of 16.1 The Employer shall give possession of the Site, or parts of the Site, to
the Site the Contractor on the date(s) specified in the SCC.
17. Commencem 17.1 The Contractor may commence execution of the Works on the Start Date,
ent of Works or other such date as specified in the SCC, and shall carry out the Works
in an expeditious manner.
17.2 If the Contractor fails to commence the works within the above stated
period, the Employer may, at his sole discretion, terminate the Contract
and forfeit the Performance Security, if any.
18. Completion 18.1 The Contractor shall complete the Works within the number of days
of Works stated in the SCC from the date of commencing the Works on the Site.
19. Programme 19.1 Within the time stated in the SCC, the Contractor shall submit to the
of Works Engineer for approval a Programme showing the general methods,
arrangements, order and timing for all the activities of the Works.
19.2 The Contractor shall submit to the Engineer for approval an updated
Programme at intervals no longer than the period stated in the SCC.
19.3 If the Contractor does not submit an up-dated programme at the intervals
stated in the SCC, the Engineer may withhold an amount as stated in the
SCC from the next payment certificate and continue to withhold this
amount until the next due payment after the date on which the overdue
Programme has been submitted.
20.1 The Contractor shall notify the Engineer in writing at the earliest
20. Early
opportunity of specific likely future events or circumstances that may adversely
Warning
affect the quality of the work, result in increase to the Contract Price or delay in
the
execution of the Works.
21. Compens- 21.1 The following shall be Compensation Events:
ation Events
(a) the Employer does not give access to the Site or part of the Site
by the Site Possession Date stated in the SCC; and
(b) if the payment is delayed pursuant to Clause 25.1.
21.2 If a Compensation Event would cause additional cost or would prevent

the work being completed before the Intended Completion Date, the
Contract Price shall be increased and/or the Intended Completion Date
shall be extended, as appropriate, by the Engineer.
22. Non- 22.1 The Contractor shall be paid for non-scheduled items of works only when
Scheduled the Engineer approves such works and at the rates and in the manner
Items of stated in the SCC.
Works
22.2 The priced Schedule of Works shall contain the priced activities for the
Works to be performed by the Contractor. The Schedule of Works is used to
monitor and control the performance of activities on which basis the
Contractor will be paid. If payment for Materials on Site shall be made
separately, the Contractor shall show delivery of Materials to the Site
separately on the Schedule of Works.
23. Contract 23.1 The priced Schedule of Works shall contain the priced activities for the Works
Price to be performed by the Contractor. The Schedule of Works is used to monitor
and control the performance of activities on which basis the Contractor will
be paid. If payment for Materials on Site shall be made separately, the
Contractor shall show delivery of Materials to the Site separately on the
Schedule of Works.
23.2 The Schedule of Works shall be amended by the Contractor to

accommodate changes of Program or method of working made at the
Contractor’s own discretion. Prices in the Schedule of Works shall not be
altered when the Contractor makes such changes to the Activity Schedule.
23.3 The Contractor shall be entirely responsible for all taxes, duties, license
fees, and other such levies. The Engineer shall adjust the Contract Price if taxes,
duties, and other levies are changed between the date 28 days before the
submission of bids for the Contract and the date of the last Completion
Certificate.
24. Payment 24.1 The Contractor shall submit to the Engineer monthly statements of the
Certificates estimated value of the work executed less the cumulative amount
certified previously.
24.2 The Engineer shall check the Contractor’s monthly statement and
certify the amount to be paid to the Contractor.
24.3 The value of work executed shall be determined by the Engineer.
24.4 The value of work executed shall comprise the value of the
completed activities in the Schedule of Works.
24.5 The value of work executed shall include the valuation of

Compensation Events.
24.6 The Engineer may exclude any item certified in previous certificates or
reduce the proportion of any item previously certified in any certificate
in the light of later information.
25. Payments and 25.1 The Employer shall pay the Contractor the amounts certified by the
Currency Engineer within twenty-eight (28) days of the date of each certificate.
All payments shall be made in Naira.
25.2 The Employer shall make Advance Payment to the Contractor of the
amounts and by the dates stated in the SCC against provision by the
Contractor of an unconditional Bank Guarantee, (Form W-7).
25.3 The Contractor is to use the advance payment only to pay for Equipment,
Plant, Materials, and mobilisation expenses required specifically for the
execution of the Contract. The Contractor shall demonstrate that the
advance payment has been used in this way by supplying copies of
invoices or other documents to the Employer.
25.4 The advance payment shall be repaid by deducting proportionate amounts

from payments otherwise due to the Contractor, following the schedule of
completed percentages of the Works on a payment basis. No account shall
be taken of the advance payment or its repayment in assessing valuations
of work done, claims or any amount payable due to failure to complete
26. Retention 26.1 The Employer shall retain from each payment due to the Contractor
the proportion stated in the SCC until the completion of the whole of
the Works.
26.2 On completion of the whole of the Works, half the total amount retained
shall be repaid to the Contractor, the remaining half shall be repaid when
the Defects Liability Period has passed and the Engineer has certified that
all Defects notified by the Engineer to the Contractor before the end of
this period have been corrected.
27. Liquidated 27.1 The Contractor shall pay liquidated damages to the Employer at the rate
Damages per day stated in the SCC for each day that the Completion Date is later
than the Intended Completion date for the works or for any part thereof.
28. Performance 28.1 If so specified in the SCC, a Performance Security shall be provided to
Security the Employer in the amount stated in the SCC using the form in the
Contract Forms (Form W-5). The Performance Security shall be valid
until a date twenty-eight (28) days from the date of issue of the
Certificate of Completion.
29. Cost of 29.1 Loss or damage to the Works or Materials to be incorporated in the Works
Repairs between the Start Date and the end of the Defects Correction periods shall
be remedied by the Contractor at the Contractor’s cost if the loss or
damage arises from the Contractor’s acts or omissions
30. Completion 30.1 The Contractor shall request the Engineer to issue a Certificate of
Completion of the Works, and the Engineer will do so upon deciding
that the work is completed.
31. Correction of 31.1 The Engineer shall give notice to the Contractor of any Defects before
Defects the end of the Defects Liability Period, which begins at Completion, and
is defined in the SCC. The Defects Liability Period shall be extended for
as long as the Defects remain to be corrected.
31.2 If the Contractor has not corrected a Defect within the time specified in
the Engineer’s notice, the Engineer will assess the cost of having the
Defect corrected, and the Contractor will pay this amount.
32. Taking Over 32.1 The Employer shall take over the Site and the Works within seven (7)
days of the Engineer issuing a Certificate of Completion.
33. Final Account 33.1 The Contractor shall supply the Engineer a detailed account of the total
amount that the Contractor considers payable under the Contract. The
Engineer shall certify any final payment that is due to the Contractor
within twenty-one (21) days of receiving the Contractor’s account if it is
correct and complete.
33.2 The Employer shall effect payment of the final account within twenty-eight
(28) days from the date of certification by the Engineer.
34. Termination 34.1 The Employer or the Contractor by giving twenty-eight (28) days written
notice of default to the other party, may terminate the Contract in whole
or in part if the other party causes a fundamental breach of Contract.
34.2 Fundamental breaches of the Contract shall include, but shall not be
limited to, the following:
(a) the Contractor stops work for more than twenty-eight (28) days
when no stoppage of work is shown on the current Programme
and the stoppage has not been authorised by the Engineer;
(b) the Engineer gives notice that failure to correct a particular defect
is a fundamental breach of Contract and the Contractor fails to
correct it within a reasonable period of time determined by the
Engineer;
(c) the Contractor has delayed the completion of the Works by the
number of days for which the maximum amount of Liquidated
Damages can be paid;
(d) the Contractor, in the judgment of the Employer, has engaged
in corrupt or fraudulent practices, as defined in GCC Clause 3,
in competing for or in executing the Contract; or
(e) a payment certified by the Engineer is not paid to the Contractor
by the Employer within seventy (70) days of the date of the
Engineer’s certificate.
34.3 The Employer and the Contractor may at any time terminate the Contract
by giving notice to the other party if either of the parties becomes
bankrupt or otherwise insolvent. In such event, termination will be
without compensation to any party provided that such termination will not
prejudice or affect any right of action or remedy that has accrued or will
accrue to the other party.
34.4 Notwithstanding the above, the Employer may terminate the Contract
for convenience.
34.5 If the Contract is terminated, the Contractor is to stop work

immediately, make the Site safe and secure and hand over the Site to
the Employer as soon as reasonably possible.
35. Payment 35.1 If the Contract is terminated because of a fundamental breach of Contract
upon by the Contractor, the Engineer shall issue a certificate for the value of the
Termination work done and Plant and Materials ordered less advance payments
received up to the date of the issue of the certificate and less the
percentage to apply to the value of the work not completed, as indicated
in the SCC. Additional Liquidated Damages shall not apply. If the total
amount due to the Employer exceeds any payment due to the Contractor,
the difference shall be a debt payable to the Employer.
35.2 If the Contract is terminated for the Employer’s convenience or because of

a fundamental breach of Contract by the Employer, the Contractor shall
be entitled to payments for completed works and the materials that have
been brought to the site for the purpose of the works, but not used as
certified by the Engineer after adjusting any payments received by the
Contractor.
36. Release from 36.1 If the Contract is frustrated by the outbreak of war or by any other event
Performance entirely outside the control of either the Employer or the Contractor, the
Engineer shall certify that the Contract has been frustrated. The Contractor
shall make the Site safe and stop work as quickly as possible, after
receiving this certificate. The Contractor shall be paid for all works carried
out before stoppage of work and any work carried out afterwards to which
a commitment was made.
37. Settlement of 37.1 The Employer and the Contractor shall use their best efforts to settle
Disputes amicably all disputes arising out of or in connection with this Contract or
its interpretation.
37.2 Any dispute between the parties to the Contract that may not be settled
amicably will be referred to Arbitration at the initiative of either of the
parties.
37.3 The arbitration shall be conducted in accordance with the [Arbitration

Act (Act No of…..) of Nigeria] as at present in force and in the place
shown in
the SCC.
Section 4. Special Conditions of Contract
Clause Amendments of, and Supplements to, Clauses in the General Conditions
of Contract
Ref
GCC 1.1(d) The Contractor shall be the Tenderer whose Tender to carry out the Works has been
accepted by NITDA
GCC 1.1(i) The Employer is: National Information Technology Development Agency
(NITDA)
GCC 1.1(j) The Contract Administrator and Project Supervisor are:
The Head of Procurement and Head Project Unit

National Information Technology Development Agency (NITDA)
GCC 1.1(l) The Site location as detailed in section 7 Technical Specification
The Works are the RENOVATION OF THE E-GOVERNMENT TRAINING

CENTER, KUBWA
GCC 1.1(m)
GCC 7.1 The addresses for Communications shall be:

For the Employer:
The Director - General,
National Information Technology Development Agency
(NITDA) 28, Port Harcourt Crescent, Off Gimbiya Street, Area
11, Garki, Abuja.
For the Contractor:

The details of the Contractor will be appropriately presented in the
contract agreement, after one is chosen through the evaluation process.
GCC 9.1 The Key Personnel of the Contractor are:

As detailed in Section 7
GCC 15.1 For insurance purposes the type of cover required shall be:
Type of Cover Amount of Cover Exclusions

The Works, Materials The Contract Sum
and Plant
Contractor’s Equipment Full replacement cost
Third Party injury to

persons and damage to
property
Workers
The Works, Materials and
Plant:
GCC 16.1 Possession of the site shall be within seven (7) days from the date of signing of
the Contract.
GCC 17.1 Commencement of work shall be within seven (7) days from the date of
handing over possession of the Site.
GCC 19.1 The Contractor shall submit the first Programme of Works, Seven (7)
days after signing the Contract, and shall update the Programme every
& 19.2
four (4) weeks during the period of the Contract.
GCC 22.1 The rates for non-scheduled items of works shall be determined by the Head of
Procurement, NITDA
An advance payment of 15 % of the Contract Price will be made to the

GCC 25.2 Contractor within fourteen (14) days of Contract signing date.
GCC 27.1 The liquidated damages for the whole of the Works is 0.10 of 1% of the final
Contract Price, per day.
The maximum amount of liquidated damages for the whole of the Works is
10% of the final Contract Price.
GCC 31.1 The Defects Liability Period shall be six (6) month after project completion.
The place for Arbitration shall be:
GCC 37.3
Out of court settlement.
Section 5. Tender and Contract Forms
Form Title
Tender Forms
W-1 Tender Submission Sheet
W-2 Tenderer Information Sheet
W-3 Bank Guarantee for Tender Security
Contract Forms
W-4 Notification of Award
W-5 Contract Agreement
W-6 Bank Guarantee for Performance Security
W-7 Bank Guarantee for Advance Payment
Forms W1-W3 comprise part of the Tender Format and should be completed as stated in ITT
Clause 12.
Forms W4-W7 comprise part of the Contract as stated in GCC Clause 2.

Tender Submission Sheet (Form W-1)
Invitation for Tender No: Date.................................2023
Tender Package No:
To...................................2023
[Name and address of Employer]
We, the undersigned, offer to execute in conformity with the Conditions of Contract and
associated Contract Documents, the following Works and Related Services, viz:
[state here a brief description of the Works and Related Services]
The total Price of our Tender is:

Naira:
[state amount in figures] [state amount in words]
Our Tender shall be valid for the period stated in the Special Instructions To Tenderers and it shall
remain binding upon us and may be accepted at any time before the expiration of that period. A
Tender Security in the amount stated in the Special Instructions To Tenderers is attached in the form
of a [bank draft, pay order, bank guarantee] valid for a period of 28 days beyond the Tender validity
date. [include this sentence only if a Tender Security is required].
If our Tender is accepted, we commit to obtaining a Performance Security in the amount stated in
the Special Instructions To Tenderers and valid for a period of 28 days beyond the issue of the
Certificate of Completion of Works.
We declare that we, and any subcontractors or Contractors for any part of the Contract have not been
declared ineligible by the Government of Nigeria on charges of engaging in corrupt, fraudulent,
collusive or coercive practices. Furthermore, we are aware of ITT Clause 3 concerning this and
pledge no not to indulge in such practices in competing for or in executing the Contract.
We are not participating as Tenderers in more than one Tender in this tendering process. We understand
that your written Notification of Award shall constitute the acceptance of our Tender and shall
become a binding Contract between us, until a formal Contract is prepared and executed.
We understand that you are not bound to accept the lowest evaluated Tender or any other Tender
that you may receive.
Signed
In the capacity of:
Duly authorised to sign the Tender on behalf of the

Tenderer
Date
Tenderer Information Sheet (Form W-2)
All Tenderers shall include the following information and documents with their Tenders:
Notes on Tenderer Information Sheet
The information to be filled in by Tenderers in the following pages will be used for purposes of
verification of eligibility and qualification of the Tenderer as provided for in relevant Clauses of the
Instructions to Tenderers.
The Tenderer, if prequalified earlier, should fill in updated information
only. Additional pages may be attached as necessary.
This information will not be incorporated in the Contract.
Tender No:
Invitation for Tender No:
1. Name and value of Works performed in the last 5 years.
Year Name of Works Value of Works Name of Employer
2. Works in Hand
Name of Works Value of Works Progress %
3. The Tenderer should list the Equipment deemed essential for carrying out the Works.
Type of Equipment No. Available Owned / Leased (and from whom)
4. Evidence of financial capability to perform this Contract. The Tenderer should list cash in
hand, lines of credit, and attach supporting documentary evidence
1
2
3
4
5
5. Schedule of Key Personnel
Sl Position Name Qualification Experience
No
6. Status of Enlistment:
Name of Procuring Entity Enlistment Reference No of Years Enlisted
[Signature and Seal of the Tenderer]
Name: _
Address:
Date:
Bank Guarantee for Tender Security (Form W-3)
[this is the format for the Tender Security to be issued by a commercial

Bank of Nigeria in accordance with ITT Clause 15]
Invitation for Tender No: Date:
Tender Package No:
To:
TENDER GUARANTEE No:
We have been informed that [name of Tenderer] (hereinafter called “the Tenderer”) intends to submit to you its
Tender dated [date of Tender] (hereinafter called “the Tender”) for the execution of the Works of [description
of works] under the above Invitation for Tenders (hereinafter called “the IFT”).
Furthermore, we understand that, according to your conditions tenders must be supported by a Tender Guarantee.
At the request of the Tenderer, we [name of bank] hereby irrevocably undertake to pay you, without cavil or
argument, any sum or sums not exceeding in total an amount of Naira [insert amount in figures and words]
upon receipt by us of your first written demand accompanied by a written statement that the Tenderer is in
breach of its obligation(s) under the Tender conditions, because the Tenderer:
(a) has withdrawn its Tender during the period of Tender validity specified by the Tenderer in the Form
of Tender; or
(b) does not accept the correction of errors in accordance with the Instructions to Tenderers ITT; or
(c) having been notified of the acceptance of the Tender by the Employer during the period of Tender
validity, (i) fails or refuses to furnish the performance security in accordance with the ITT, or (ii) fails or
refuses to execute the Contract Form,
This guarantee will expire
(a) if the Tenderer is the successful Tenderer, upon our receipt of a copy of the Performance Security and
a copy of the Contract signed by the Tenderer as issued by you; or
(b) if the Tenderer is not the successful Tenderer, twenty eight days after the expiration of the
Tenderer’s Tender validity period, being [date of expiration of the Tender].
Consequently, we must receive at the above-mentioned office any demand for payment under this guarantee on
or before that date.
Signature Signature
Notification of Award (Form W-4)
Contract No: Date:
To:
[name and address of Contractor]
This is to notify you that your Tender dated [insert date] for the execution of the Works for [name of
project / Contract] for the Contract Price of Naira [amount in figures and in words], as corrected and
modified in accordance with the Instructions to Tenderers is hereby accepted by [name of the
Employer].
You are requested to proceed with the execution of the Works on the basis that this Notification of
Award shall constitute the formation of a Contract, which shall become binding upon you furnishing
a Performance Security within fourteen (14) days, in accordance with ITT Clause 32, and the signing the
Contract Agreement within twenty-one (21) days, in accordance with ITT Clause 33.
We attach the Contract Agreement and Special Conditions of Contract for your perusal and signature.
Signed
Duly authorised to sign for and on behalf of

[name of Procuring Entity]
Date:
Contract Agreement (Form W-5)
THIS AGREEMENT, made the [day] of [month] [year] between [name and address of Employer] (hereinafter
called “the Employer”) of the one part and [name and address of Contractor] (hereinafter called “the
Contractor”) of the other part.
WHEREAS, the Employer invited Tenders for certain Works, viz, [brief description of the Works] and has
accepted a Tender by the Contractor for the execution of those works in the sum of Naira [insert amount in figures
and words], hereinafter called “the Contract Price.
NOW THIS AGREEMENT WITNESSETH as follows:
1. In this Agreement, words and expressions shall have the same meanings as are respectively assigned
to them in the General Conditions of Contract hereinafter referred to.
2. The documents forming the Contract shall be interpreted in the following order of priority:
(a) The signed Contract Agreement;

(b) The letter of Notification of Award;
(c) The completed Tender Submission Sheet as submitted by the Tenderer;
(d) The priced Schedule of Works as completed by the Tenderer;
(e) The Special Conditions of Contract;
(f) The General Conditions of Contract;
(g) Technical Specification ; and
(h) Any other document listed in the SCC as forming part of the Contract.
3. In consideration of the payments to be made by the Employer to the Contractor as hereinafter mentioned,
the Contractor hereby covenants with the Employer to execute and complete the Works and to remedy
any defects therein in conformity in all respects with the provisions of the Contract.
4. The Employer hereby covenants to pay the Contractor in consideration of the execution and
completion of the Works and the remedying of defects therein, the Contract Price or such other sum as
may become payable under the provisions of the Contract at the times and in the manner prescribed by
the Contract.
IN WITNESS whereof the Parties thereto have caused this Agreement to be executed in accordance with the
laws of Nigeria on the day month and year first before written.
For the Employer For the Contractor
Signature
Print Name
Title
In the presence
of (Name)
Address
Bank Guarantee for Performance Security (Form W-6)
[this is the format for the Performance Security to be issued by a commercial
bank of Nigeria in accordance with ITT Clause 32]
Contract No: Date:
To:
PERFORMANCE GUARANTEE No:
We have been informed that [name of Contractor] (hereinafter called “the Contractor”) has undertaken,
pursuant to Contract No [reference number of Contract] dated [date of Contract] (hereinafter called
“the Contract”), the execution of works [description of works] under the Contract.
Furthermore, we understand that, according to your conditions, Contracts must be supported by a

performance guarantee.
At the request of the Contractor, we [name of bank] hereby irrevocably undertake to pay you,
without cavil or argument, any sum or sums not exceeding in total an amount of Naira [insert amount in
figures and in words] upon receipt by us of your first written demand accompanied by a written
statement that the Contractor is in breach of its obligation(s) under the Contract conditions, without
your needing to prove or show grounds or reasons for your demand of the sum specified therein.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-
mentioned office any demand for payment under this guarantee on or before that date.
Signature Signature
Bank Guarantee for Advance Payment (Form W-7)
[this is the format for the Advance Payment Guarantee to be issued by a commercial bank
of Nigeria in accordance with SCC Clause 25.2]
Contract No: Date:
To:
ADVANCE PAYMENT GUARANTEE No:
We have been informed that [name of Contractor] (hereinafter called “the Contractor”) has undertaken, pursuant to
Contract No [reference number of Contract] dated [date of Contract] (hereinafter called “the Contract”), the execution of
works [description of works] under the Contract.
Furthermore, we understand that, according to your conditions, Advance Payments must be supported by a bank guarantee.
At the request of the Contractor, we [name of bank] hereby irrevocably undertake to pay you, without cavil or argument,
any sum or sums not exceeding in total an amount of Naira [insert amount in figures and in words] upon receipt by us of
your first written demand accompanied by a written statement that the Contractor is in breach of its obligation(s) under the
Contract conditions, without you needing to prove or show grounds or reasons for your demand of the sum specified
therein.
We further agree that no change, addition or other modification of the terms of the Contract to be performed, or of any of
the Contract documents which may be made between the Employer and the Contractor, shall in any way release us from
any liability under this guarantee, and we hereby waive notice of any such change, addition or modification.
This guarantee is valid until [date of validity of guarantee], consequently, we must receive at the above-mentioned office
any demand for payment under this guarantee on or before that date.
Signature Signature
Page 1
Section 6. Schedule of Works including Technical Specification
No Item Description Qty Unit Rate Amount
BILL OF QUANTITIES FOR THE PROPOSED RENOVATION

OF E-GOVERNMENT TRAINING CENTER
DEMOLITION AND ALTERATION
A Take down existing defective Doors & frame in 14no
and set aside for client Item
Take down defective ceiling board, reallign existing

B
noggins to receive new ceiling board an area
approximately 370m2 and dispose debris Item
Carefully remove existing roof covering and keep

C somewhere for client discretion
Item
D
Take down existing defective W/C, Wash hand basin
and Kitchen sink in and set aside for client Item
Carefully remove damaged or unwanted electrical

E cables Item
F Carefully remove damaged or unwanted mechanical Item
G fittings including associated accesories and or pipes Item

and cart away debries from site
Demolition carried to general summary
Page 2
DOORS
Nature and location of the work
(i) Timber flush door and steel frames, anodised
aluminium doors and windows.
(ii) The contractor is however referred to the
Architectural doors and windows schedule for details
and scope of work.
Single leaf Swing WENGE 50mm Solid Core Door

faced
with 9mm high grade medium density fibre board from
high grade resins wood granules and stabilising agents.
A 1200 X 2100mm high overall 6 nr
B 900 X 2100mm high overall 8 nr
Window Blind
C
Supply and fix of venetian window blinds in Firstfloor 40 nr
Doors Carried to general summary
Page 3
FITTING AND FIXTURES
FURNITURE/EQUIPMENT
INFORMATION
The work in this section comprises
(i.) joinery and associated works

(ii.) Metal balcony railings and wall grilles
(iii.) The Contractor is however referred to
Architect's details and scope of work
kitchen cabinet Granite tiles

A Size 1.3X4X8mm thick Granite tiles on top of
Kitchen cabinet 15 m2
Wardrobe and Cabinets

B Fabricate and install Kitchen Cabinet, floor unit
complete with granite worktop, sink and 15 m
D faucet; Ditto, top units all with necessary Sum
E accessories Fabricate and install 3150mm high 11 m
wardrobe
Fitting and fixture carried to summary
Page 4
GENERAL MAINTENANCE WORK

A Allow a provisional sum of N3,000,000.00 to be
expended on general maintenance Sum
TILES PROTECTION MATTING

B
Allow a provisional sum of N3,000,000.00 for the
provision of temporary tiles matting on existing floor to
allow the works to take place without causing damages
to the existing floor tiles and making good to the site
Sum
General maintenance carried to summary
Page 5
REPAIR OF ROOF COVERING AND CARCASSING
MEMBERS
ROOF AND ROOF COVERING
INFORMATION
(i.) Reinforced concrete roof beams, structural

timber
works, roof covering and associated works.
(ii.) The Contractor is however referred to Architect's
and Structural Engineer's drawing for the scope of
work.
E IN - SITU CONCRETE
E10: MIXI NG/ CASTING/ CURING/ IN-SITU CONCRETE
Plain in-situ concrete; B.S.5328, designed mix C25, 20
aggregate, minimum cement content 395 kg/m3;
vibrated (Ready mixed Concrete -RMC)
GUTTER
A
not exceeding 300mm deep, 75mm thick on existing 11 m3
Gutter
E20: FORMWORK FOR IN-SITU CONCRETE

Sawn formwork to produce plain surface:
Beam; plain vertical and soffit (Marine plywood)
B 211 m
Edges of Gutter to be Repair
Bituminious felt 2 layers

H
Gutters and linings; to concrete base girth exceeding 150
1000mm icluding internal faces/sides of parapet m2
K
Ditto 4mm thick TPN to bases of gutter and internal 150
faces of parapet wall m2
J
55 nr.
Extra for dishing out around medium pipes (provisional)
Carried to Collection
Page 6
REPAIR OF ROOF AND ALTERATIONS
Aluminium roof covering
'Metrotile''roofing tiles of approved colour roof
covering[as approved by Architect]: roof coverings;
fixing to hardwood purlins with fixing screws;
200mm end laps and one or two corrugation side laps.
A pitch not exceeding 15 2

degrees 400 m
B 600mm girth
231 m
Eave end
C 150mm girth
REPAIR OF ROOF MEMBERS 78 m
STRUCTURAL/CARCASSING METAL/TIMBER
Roof Trusses
Sawn Hardword roof truss carcas treated with anti-
termite solution in:
D Rafter: 50 X 150mm X5mm
E Tie beam: 50 X 100mm 500 m
F King post: 50x150mm 350 m
G Struts: 50 X100mm 400 m
H Purlin: purlin 50x150mm 700 m
K Noggings: 50X50mm 700 m
1100 m
To collection :
Collection
ROOF MEMBERS AND COVERING
Roof members and covering carried to summary
Page 7
FLOOR FINISHING
SURFACE FINISHES
INFORMATION

(i) Floor finishings with and other associated works
(ii) The Contractor is hereby referred to the various
Architect's location drawings and schedule of
finishing in relation to this section for the nature and
content of the work to be executed.
Carpet Matting
A Supply and lying higher quality imported

carpet(Turkish) in the Auditorium, Reception and
staircase steps 389 m2
Floor finishes carried to summary
Page 8
CEILING FINISHING
INFORMATION
(i) Ceiling finishings with and including other

associated works but excluding painting which is
measured in a separate Element
(ii) The Contractor is hereby referred to the various
Architect's location drawings in relation to this
section for the nature and content of the work to be
executed.
SURFACE FINISHES
K13 RIGID SHEET LINNI NG/COVERING

High quality plaster of paris; 12.5mm thick secrete fixing
with screws or other approved method; filling fixing
holes and joints with plaster; including all necessary
screeding
Plaster of paris ceiling with cornices

over 300mm wide; internal; as architectural details ,
A
(Partly to repair the damages) 512 m2
Ditto but Suspended ceiling Board
B 700X300X5mm thick higher quality Suspended ceiling

fix according to Manufacturer's instruction 333 m2
Ceiling Finishes carried to summary
Page 9
PAINTING AND DECORATONS
SURFACE FINISHES
INFORMATION
(i.) Painting and decorations on new works.
(ii.) The Contractor is however referred to Architect's
details and location drawings for the details andscope
of the works to be executed in this section.
M60: PAI NTING/CLEAR FI NISHING

Wall screeding
External wall width exceeding 300mm 2,268 m2
A
Internal wall width exceeding 300mm 2422 m2

B
Ceiling screeding
over 300mm wide; internal; as architectural details

C 512 m2
Prepare and apply one layer sealer and one layer
undercoat "dulux" silk emulsion paint.
Cement rendered general surfaces
External wall; girth exceeding 300mm; (TEXTC
Including Groundfloor external wall 2268 m2
D
Internal wall width exceeding 300mm, (Superior quality

emulsion paint) Only in First floor 2422 m2
E
Ceilings painting (To all excluding Area of Suspended

ceiling board) White emulsion paint
over 300mm wide; internal; as architectural details
1211 m2
F
Painting and Decoration carried to summary
Page
ELECTRICAL INSTALLATION
INFORMATION
(i.) Electrical Installation on new works.
(ii.) The Contractor is however referred to Services's
details and location drawings for the details and
scope of the works to be executed in this section.
Electric Meter
Allow for the processing and installation of electric
A
meter by statutory authorities
V20: LV Distribution
Equipment; Metal clad Main Distrbution Board surface/

flush type as manufacured by ABB or approved equal
including all MCB, back outlet connections to flush
adaptable boxes, earth bonding, labels and fixing in
accordance with manufacturer's instructions
REPAIR AND REFILL 40 NOS. AIR CONDITIONING SYSTEM

Allow for repair of Air conditioning system and refill
A as directed Sum
FAN ELEVATOR
B Allow for the purchases of 3 NOS fan elevator and

install according to manufacturer's instruction 3 nr
To collection :
Page
V22: General LV Power

Cables and Conduits in final circuits
Final Circuit; PVC i nsulated and colour coded copper

cable drawn into 20 diamter concealed UPVC
conduit; rates to include for all cables and conduits for
switches, sockets and other accessories for complete
installation
Lighting
A
10A 1 gang 1 way switch wired with 3 x 1.5mm2 cables 8
nr
B
nr
C
nr
D 10A 1 gang 2 way switch wired with 3 x 1.5mm2 cables
2
nr
10A Lighting Points wired with 3 x 1.5mm2 cables 4
E nr
Power
F 13A single power outlets wired with 3 x 2.5mm2 cables 11

nr
13A double power outlets wired with 3 x 2.5mm2
G cables 11
nr
13A single power outlets wired with 3 x 2.5mm2 cables
H Hand dryer with connection points 6
Television Outlets 5 nr
J Y61: HV/LV cable and wiring (All Provisional) nr
Cables; PVC insulated cable as manufactured by

NOCACO or approved equal drawn into conduits or
ducts or laid down into trunking or laid in trenches
including cable loops, terminations, glands and all
other accessories
4nr x 10mm2 pvc/pvc Single Core Copper Cable. 311
K m
To collection :
Page
WIRING ACCESSORIES
All wiring accessories should be Legrand, MK,
Hager type or any approved equivalent
F 13A, SP double switch sockets outlet point 9 Nr
G 13A, SP single switch sockets outlet point 7 Nr
H 20A AC Wall connection point at A/C 40 Nr
J Level 10A one gang one way switch 11 Nr
K 10A two gang one way switch 8 Nr
L 10A three gang one way switch 3 Nr
M TV Socket 2 Nr
N Cooker unit 3 Nr
P Provision for other special fittings as may be required
V21: General lighting
Lamp and luminaires; lighting fittings as manufactured

by ABB or approved equal fixed to soffit including
allnecessary for complete installation
Q 12W Led Light Fitting Warm White (Spot Light) 14 Nr
R 12W Led Light Fitting Blue (Toilet Ceiling) 9 Nr
To collection :
Page
A 12W Veimax Led Light Fitting Warm White (GeneralArea

Ceiling) 9 Nr
B Roppe led light fittings Warm white 13 Nr
To collection :
Collection
ELECTRICAL INSTALLATION
Page 10
Page 11
Page 12
Page 14
Electrical Installation carried to summary
Page
PLUMBING AND MECHANICAL INSTALLATION

SANITARY FITTINGS
SANITARY FI XTURE: All sanitary fixtures shall be: NEWARC
or approved equal.
A
Closed couple WC suite with S or P trap, as indicative

in the drawing. white vitreous china pan complete with
plastic ring seal , rubber buffer, plastic seat cover
and india rubber pan connector and white vitreous
china, six liters flushing cistern with top flush mechanism. 2 Nr
B Wash Basin,complete with all accessories 5 Nr
C 6mm plate glass mirror 450 x 600mm fixed to wall with

chromium plated dome headed screws Armitage
shank or approved equal. 2 Nr
D
Newarc or approved equal shower mixer (Standard). 5 Nr
E Black angle valve 8 Nr
F Chrom angle valve 5 Nr
G 15 Litres ariston water heater 4 Nr

Accessories
G Floor Drain 5 set
COLD AND HOT WATER SUPPLY SERVICES
PIPES
Install, test and commission pressure water supply

pipe, make; PPR or approved equal with minimum
working pressure of 10bar. Installation cost to
include for pressure testing as indicated in the
specification.
J 200 m
32mm diameter
K 108 m
25mm diameter
L 300 m
20mm diameter
Water Meter
To collection :
Page
Elbows
A 32mm diameter 11 Nr
B 25mm diameter 8 Nr
C 20mm diameter 4 Nr
D 32 x 32 x 25mm diameter 16 Nr
E 25 x 25 x 20mm diameter 8 Nr
F 20mm diameter male and female 4 Nr
Gate valves
G 32mm diameter 8 Nr
H 25mm diameter 16 Nr
J 20mm diameter 13 Nr
Tees
K 32 x 32 x 25mm diameter 15 Nr
L 25 x 25 x 20mm diameter 10 Nr
M 32mm diameter 13 Nr
N 25mm diameter 9 Nr
P 20mm diameter 67 Nr
Sockets
Q 32mm diameter 16 Nr
R 25mm diameter 15 Nr
S 20mm diameter 14 Nr
Union
T 32mm diameter 5 Nr
U 25mm diameter 7 Nr
V 20mm diameter
Nipple
W 32mm diameter 3 Nr
X 25mm diameter 4 Nr
Y 20mm diameter
Reducers
Z 32/25 reducers 8 Nr
AA 25/20 reducers 19 Nr
To collection :
Page
Non-return valves
A 32mm diameter 8 Nr
Angle valves
B 20mm diameter 12 Nr
Flexible Pipe
C 13mm diameter 17 Nr
WASTE AND SOIL WATER DRAINAGE PIPE

Drainage piping in UPVC U/G drain pipe to B.S
4660;1973 .Pipe shall be Mutinchi and fittings shall be
Wavin,Redi or approved equal
Piping
D 150mm diameter 85 m
E 100mm diameter 180 m
F 50mm diameter 600 m
Sockets
G 100mm diameter 21 Nr
H 50mm diameter 9 Nr
UPVC Y - Tees
J 100mm diameter 12 Nr
K 50mm diameter 21 Nr
L 100mm diameter pan-connectors 10 Nr
Floor drain with trap

M 50mm diameter 37 Nr
Elbow
N 50mm diameter 90° 21 Nr
P 100mm diameter 45° 38 Nr
Q 50mm diameter 45° 43 Nr
End plug
R 100mm diameter 8 Nr
S 50mm diameter 6 Nr
To collection :
Page
FIRE PROTECTION SYSTEM

A 5Kg CO2 Extinguisher complete with signage.
Angus or approved equal 8 Nr
B 9Kg ABC dry powder Extinguisher complete with

signage. Angus or approved equal 5 Nr
AIR CONDITIONING PIPING AND INSTALATION

ACCESSORIES
Air Conditioner piping consisting of 1/4" and 1/2"

Copper tube Refrigeration Piping, 2" flexible sleeve
pipe, 3/4" flexible drain pipe and 3core 2.5mm²
PVC/Flex Electrical wiring (Nocaco), insulated with
amorflex tube and rapped with taping as required by
the manufacturer for complete insulation. 40 Nr
To collection :
Pg 14
Pg 15
Pg 16
Pg 17
Plumbing and mechanical installation carried to
summary
Page
SOLAR PANELS AND INSTALLATION

Supply and Install:
A
Allow a Provisional Sum Of N17,000,000.00 for the
Supplying and Installation of Standard Quality Solar
panels including all necessary accessories to fix and
install according to Manufacturer's instructions
Solar installation carried to summary
Page
GENERAL SUMMARY
DEMOLITION AND ALTERATION
DOORS
FITTING AND FIXTURES
GENERAL
MAINTENANCE
REPAIR OF ROOF COVERING AND CARCASSING

MEMBERS
FLOOR FINISHING
CEILING FINISHING
PAINTING AND
DECORATONS ELECTRICAL
INSTALLATION
PLUMBING AND MECHANICAL
INSTALLATION SOLAR PANELS AND
INSTALLATION
To GENERAL SUMMARY
ADD PRELIMINARIES
ADD 5 % CONTINGENCIES
VAT 7.5 %
TOTAL ESTIMATED COST
Page 20

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FEDERAL GOVERNMENT OF NIGERIA

NATIONAL INFORMATION TECHNOLOGY

STANDARD BIDDING DOCUMENT

RENOVATION OF THE E-GOVERNMENT

LOT NUMBER: NITDEF/2023/IT-14

1. Scope of 1.1 The Employer, as indicated in the Special Instructions To Tenderers

2.3 Payments by the development partner, if so indicated in the SIT, will be

3.3 Should any corrupt, fraudulent, collusive or coercive practice of any

4.2 A Government-owned enterprise in Nigeria may also participate in the

7. Clarification of 7.1 A prospective Tenderer requiring any clarification of the Tender

14. Prices and 14.1 All prices shall be quoted in Naira.

15.3 In exceptional circumstances, prior to the expiration of the Tender

17.2 The inner and outer envelopes shall:

21.2 The name of the Tenderer, Tender modifications, substitutions or

24.2 Any effort by a Tenderer to influence the Employer in its decisions

25. Tender: 25.1 The Employer’s determination of a Tender’s responsiveness is to be

25.2 A substantially responsive Tender is one that conforms in all respects

25.4 There shall be no requirement as to the minimum number of

26.1 The Employer may regard a Tender as responsive even if it contains

31.2 Until a formal contract is prepared and executed, the Notification

ITT 1.1 The Employer is the National Information Technology Development

The lot identification number is: NITDEF/2023/IT-14

ITT 2.1 The source of Funding is:

ITT 2.3 There is no Development Partner involved in the project.

(a) Annual Turnover:

The Head of Procurement,

As published in the National Dailies

ITT 15.1 The Tender validity period shall be 90 days.

Further Identification Information:

The deadline for the submission of Tenders is:

Date: 20th February, 2023

E. Tender Opening and Evaluation

ITT 34.2 Any complaints should be forwarded to:

15.2 The Contractor shall deliver policies and certificates of insurance to

21.2 If a Compensation Event would cause additional cost or would prevent

23.2 The Schedule of Works shall be amended by the Contractor to

24.3 The value of work executed shall be determined by the Engineer.

24.5 The value of work executed shall include the valuation of

25.4 The advance payment shall be repaid by deducting proportionate amounts

34.5 If the Contract is terminated, the Contractor is to stop work

35.2 If the Contract is terminated for the Employer’s convenience or because of

37.3 The arbitration shall be conducted in accordance with the [Arbitration

GCC 1.1(j) The Contract Administrator and Project Supervisor are:

The Head of Procurement and Head Project Unit

GCC 1.1(l) The Site location as detailed in section 7 Technical Specification

The Works are the RENOVATION OF THE E-GOVERNMENT TRAINING

GCC 7.1 The addresses for Communications shall be:

For the Contractor:

GCC 9.1 The Key Personnel of the Contractor are:

Type of Cover Amount of Cover Exclusions

Contractor’s Equipment Full replacement cost

Third Party injury to

An advance payment of 15 % of the Contract Price will be made to the

W-1 Tender Submission Sheet

W-2 Tenderer Information Sheet

W-3 Bank Guarantee for Tender Security

W-4 Notification of Award

W-5 Contract Agreement

W-6 Bank Guarantee for Performance Security

W-7 Bank Guarantee for Advance Payment