Apex Integrated System Manual - 02082022

Apex Integrated Systems Manual
Document Code: AISM

Release No.: 1.0
Release Date: 02-08-2022
Research Designs and Standards Organisation:

Government of India - Ministry of Railways,
Research Designs & Standards Organization,
Manak Nagar, Lucknow, Uttar Pradesh, India-226011.
Telephone No: (0522) 2450779, 2465746

E-mail: rdso.isomr@gmail.com
Website: www.rdso.indianrailways.gov.in
Research Designs and Standards Organization
Apex integrated Systems Manual (Level 1)
DOC CODE: AISM RELEASE NO.1.0 DATE: 02-08-2022 PAGE 2 OF 79
TABLE OF CONTENTS
TABLE OF CONTENTS ............................................................................................................. 2
AUTHORIZATION ................................................................................................................... 3
FOREWORD ........................................................................................................................... 4
APPROVER / DISTRIBUTION LIST ............................................................................................ 5
CHANGE HISTORY & RECORD ................................................................................................ 6
ABBREVIATIONS .................................................................................................................... 7
ORGANIZATION PROFILE ....................................................................................................... 9
1 SCOPE .......................................................................................................................... 10
2 NORMATIVE REFERENCE .............................................................................................. 11
4 TERMS AND DEFINITIONS .................................................. Error! Bookmark not defined.
5 CONTEXT OF THE ORGANISATION ................................................................................ 13
6 LEADERSHIP AND WORKER PARTICIPATION ................................................................. 16
7 PLANNING .................................................................................................................... 21
8 SUPPORT ...................................................................................................................... 29
9 OPERATION .................................................................................................................. 34
10 PERFORMANCE EVALUATION .................................................................................. 38
11 IMPROVEMENT ....................................................................................................... 43
ANNEXURE-1 LIST OF PROCEDURES REFERENCED FOR PROCESSES ..................................... 44
ANNEXURE-2 ORGANISATION CHART .................................................................................. 47
ANNEXURE-3 ROLES, RESPONSIBILITY, AUTHORITY & ACCOUNTABILITY FOR MANAGEMENT
SYSTEM ............................................................................................................................... 48
ANNEXURE-4 RESPONSIBILITY & ACCOUNTABILITY MATRIX (KEY)FUNCTIONARIES.............. 74
ANNEXURE-5 SEQUENCE AND INTERACTION OF BUSINESS PROCESSES ............................... 76
ANNEXURE-6 IMS OBJECTIVES............................................................................................. 77
©RDSO. Only the electronic file of this document is CONTROLLED. Printed copies of this document are UNCONTROLLED.
Users of this document are responsible for ensuring that printed copies are valid at time of use.
AUTHORIZATION
The Apex Integrated Systems Manual has been prepared meeting the requirements of ISO
14001:2015, ISO 45001:2018 and ISO 50001:2018.
RDSO to implement and maintain the Environmental, Occupational Health & Safety and
Energy management systems with a view to ensure Legal and Interested Parties compliances
& continual improvement.
The Apex Integrated Systems Manual has been authorized by the undersigned for circulation
and implementation at all levels in the Organization. Revisions shall be prepared by MR &
approved by the undersigned.
This document and the contents therein are the property of RDSO. It shall not be reproduced
either wholly or in part, without prior consent in writing from the undersigned.
Additional Director General (ADG)
FOREWORD
The purpose of this Apex Integrated Systems Manual is to define the Environmental,
Occupational health & safety and Energy policies and application of the Management Systems
as per ISO 14001:2015, ISO 45001:2018 and ISO 50001:2018 Standards respectively at RDSO.
General details, organizational structure, responsibilities, authorities and relationship of
personnel and the method of carrying out of task of each element of the system have been
given in this manual. Wherever applicable, references have been given to other relevant
documents.
This Manual provides guidance to the Organization’s personnel to carry out their tasks in
conformity with this documented system, maintain orderliness and ensure clarity and
uniformity in the description of work by different personnel.
Management Representative (MR) is responsible for control of the contents, distribution, and
general administration of this Manual. This Manual is made available to recipients as soft copy
with “read only” access.
This Manual will be of use to customers and other interested parties for knowing our
capabilities and our concern for the environment, safety and energy. It will convey
organization’s concern and commitment towards environment, energy, health & safety. This
will also be useful to them to know how we are fulfilling and are continually improving
keeping in view the range of our products, systems, and facilities.
APPROVER / DISTRIBUTION LIST

APPROVER LIST:
The approver record for Apex Integrated Systems Manual shall hold the signatures of:
 Additional Director General (ADG)
 Management Representative (MR)
DISTRIBUTION LIST:
The document as read only mode is available to all users in the Organization - wide intranet.
Access is freely available to all employees and adequate number of support hardcopy is also
made available
CHANGE HISTORY & RECORD

APEX INTEGRATED SYSTEMS MANUAL RELEASE DETAILS:
Release No. Release Date Particulars
1.0 02-08-2022 FIRST RELEASE
Details of changes are captured as under for Release No. 1.0 dated. DDMMYYYY
CHANGE RECORD:
Sl. Page/ Clause/ Section Affected Brief Description of Change
No.
ABBREVIATIONS
Abbreviation Explanation/Definition
ADG Additional Director General
AIA Aspects Impact Analysis
AISM Apex Integrated Systems Manual
BEE Bureau of Energy Efficiency
B& S Bridge & Structure
CAR Corrective Action Report
CARR Carriage
Cl. Clause
CMO Chief Medical Officer
COTO Context of the Organization
CPCB Central Pollution Control Board
CSC Chief Security Commissioner
CSO Central Standards Office
CVO Chief Vigilance Officer
DG Director General
DMP Disaster Management Plan
DMR Deputy Management Representative
DPM Department / Directorate Procedure Manual
ED Executive Director
EMCP Environment Management Control Process
EMS Environmental Management Systems
EnB Energy baseline
EnPI Energy Performance Indicator
EnMCP Energy Management Control Process
EnMS Energy Management Systems
FIN Finance
GCM Governing Council Meeting
HIRA Hazard Identification & Risk Assessment
HSE Health, Safety & Environment
IA Internal Audit
IMCP Integrated Management Control Process
IMS Integrated Management System

IPM Integrated Procedure Manual
IRCA Indian Railway Conference Association
IS Indian Standard
ISO International Organization for Standardization
KPA / KPI Key Performance Area / Key Performance Indicator
M&C Metallurgical & Chemical
MLR Master Legal Register
MP Motive Power
MR Management Representative
MRM Management Review Meeting
NC Non-Conformance
OFI Opportunity for Improvement
OCP Operating Control Procedures
OHSMCP Occupational Health & Safety Management Control Process
OH&SMS Occupational Health and Safety Management Systems
PCPO Principal Chief Personal Officer
PED Principal Executive Director
PS & EMU Power Supply & Electrical Multiple Unit
QA Quality Assurance
RDSO Research Designs and Standards Organization
RS Rolling Stock
RTRC Railway Testing and Research Centre
SEA Significant Environmental Aspects
SEU Significant Energy Use
SOP Standard Operating Procedure
S&T Signal & Telecommunication
TM Track Machine
TMM Track Machine & monitoring
Trg. Training
UPPCB Uttar Pradesh Pollution Control Board
UT Urban Transport
WI Work Instructions
ORGANIZATION PROFILE
INTRODUCTION
In 1853, the Railways were introduced in India and with their expansion through the
twentieth century, several company managed and state-owned railway systems grew up. To
enforce standardization and co-ordination amongst various railway systems, the Indian
Railway Conference Association (IRCA) was set up in 1903 followed by the Central Standards
Office (CSO) in 1930, for preparation of designs, standards and specifications. However, till
independence, most of the designs and manufacture of railway equipment was entrusted to
foreign consultants, but with Independence and the resultant phenomenal growth in
country’s industrial and economic activities leading to increase in the demand for rail
transportation, there was a complete shift in emphasis in the field of design & manufacture.
Consequently, a new organization called Railway Testing and Research Centre (RTRC) was set
up on 1st September,1952 with its headquarter at Lucknow for testing and conducting
indigenous applied research in railway technology. Later on, Central Standards Office (CSO)
and the Railway Testing and Research Centre (RTRC) were merged into a single unit and thus
in 1957; Research Designs and Standards Organization (RDSO) came into being as an attached
office of Railway Board.
The status of RDSO has been changed from an ‘Attached Office’ to ‘Zonal Railway’ with effect
from 1st January, 2003.
FUNCTIONS
RDSO functions as a center for acquisition, absorption and development of new technology
and upgradation of existing technology for the Indian Railways. RDSO is specifically entrusted
with the following mandate:
 Final authority on all technical matters pertaining to Indian Railways & its
sister Organizations, including approval of Technical Specifications and
Standardization.
 Research & Development of New and Improved Designs/Technology.
 Advisor to office of Chair of Chairman Railway Board on all Technical Matters
related to Adoption/Proliferation of new Technologies.
 Testing & recommending authority for Statutory Clearances (including Metro
system).
 Quality Assurance & Product Commercialization of delegated items.
 Indian Railways’ Platform for International interaction in R&D domain.
RDSO also offers international consultancy for design, testing and inspection of railway
equipment. RDSO is having wide infrastructure with number of laboratories which are well
equipped with research and testing facilities for development, testing and design evaluation
of various railway related equipment and materials.
1 SCOPE
1.1 REQUIREMENT FOR EMS: -
 The requirement for EMS in this manual is to provide a Reference Documents for
establishment, Implementation, maintenance, and improvement of Environmental
Management Systems adopted by RDSO in line with the Environmental policy and in an
environmentally responsible manner as per ISO 14001:2015.
1.2 REQUIREMENT FOR OH&SMS: -
 The requirement for OH&SMS in this manual is to provide a Reference Documents for
establishment, Implementation, maintenance, and improvement of Occupational Health
and Safety Management Systems adopted by RDSO in line with the OH&S Policy as per
ISO 45001:2018.
1.3 REQUIREMENT FOR EnMS: -
 The requirement for EnMS in this manual is to provide a Reference Documents for
establishment, Implementation, maintenance, and improvement of Energy Management
Systems adopted by RDSO in line with the Energy Policy as per ISO 50001:2018.
1.4 REQUIREMENT FOR IMS: -
 The Integrated Management Systems is realized in RDSO by adopting the following
Standards: -
 ISO 14001:2015 (for all activities and services on-site)
 ISO 45001:2018 (for all activities and services on-site)
 ISO 50001:2018(for all activities and services on-site)
 Integrated Management Systems has been designed and documented so as to meet the
requirements of the above standards and also the stated policies of RDSO. The
management System for the unit aims primarily in improving the delivery performance of
Products and Services, in an environmental friendly, energy efficient and safe manner on
a continuous basis.
2 NORMATIVE REFERENCE
The following referenced documents are indispensable for the application of this document.
For detailed references only the edition cited applies. For undated references, the latest
edition of the referenced document (including any amendments) applies:
ISO 19011:2018 : Guidelines for Auditing Management Systems

ISO 14001: 2015 : Environmental Management Systems –
Requirements with Guidance for use
ISO 45001:2018 : Occupational Health and Safety Management
Systems-Requirements with Guidance for use.
ISO 50001:2018 : Energy Management Systems- Requirements with
Guidance for use
3 TERMS AND DEFINITIONS

Top Management : Director General & Additional Director General
Organization : RDSO
Document : A document is an item within the management
system that needs to be maintained to a known
revision status.
The Apex Integrated Systems Manual, integrated
procedure manual, departmental procedure manual
(DPM), with work instructions, fire manual, HR manual,
OH & S manual, SOPs, OCPS, and on-site emergency
response plan shall be treated as documents.
Release : Revision, Issue, Version
Process Owner : Directorate Head
HOD : Principal Executive Director /Functional Area
/Directorates
Integrated Management : Management Systems to direct and control the
organization systems with regard to environment,
occupational health & safety, & energy
IMS Objective : Management Systems to direct and control on
organization system with regard to environment,
occupational health & safety & energy.
Incident : Work-Related event(s) in which an injury or ill
health (regardless of severity), Near miss or fatality
occurred, or could have occurred
Risk Assessment : Overall process of estimating the magnitude
of risk and deciding whether or not the
risk is tolerable.
Safety : Freedom from unacceptable risk of harm.
Acceptable Risk : Risk that has been reduced to a level that
can be tolerated by the organization having regard to
its legal obligations and its own IMS policy
4 CONTEXT OF THE ORGANISATION

4.1 Understanding the organisation and its context
 RDSO has determined internal and external issues that are relevant to the purpose and
that affects the ability to achieve the intended outcome of the EMS, EnMS & OH&SMS.
 The internal and external issues are identified as per the document [Procedure for
Context of the Organization, under Procedure for Integrated Management Control
Process, IMCP-04].
Reference Documents: IMCP-04 Procedure for Context of the Organization, under
Procedure for IMCP
4.2 UNDERSTANDING THE NEEDS AND EXPECTATIONS OF INTERESTED PARTIES

 RDSO has determined the interested parties that are relevant to EMS, EnMS and
OH&SMS.
 The Internal and External interested parties are identified as per the document
[Procedure for Context of the Organization, under Procedure for Integrated Management
Control Process, IMCP-04].
 RDSO determines the relevant needs and expectations (Requirements) of these
interested parties and which of these needs and expectations will become its compliance
obligations.
 RDSO monitors and reviews information about these external and internal interested
parties, their relevant requirements and compliance obligations during every MRM.
Reference Documents: IMCP-04 Procedure for Context of the Organization, under
Procedure for IMCP
4.3 DETERMINING THE SCOPE OF THE ENVIRONMENT/ OH&S/ENERGY MANAGEMENT

SYSTEM
 RDSO has determined the boundaries and applicability of the EMS, EnMS and OH&SMS,
to establish the Scope for IMS, considering external and internal issues, requirement of
relevant interested parties of RDSO.
 Scope & Boundary for IMS coverage: The boundary of the IMS is limited to all activities of
its “Research, Design, Development, standardization, Inspection, Testing, procurement
and Maintenance of railways equipment at Manak Nagar, Lucknow.
SCOPE FOR EMS:
 “The boundary of EMS covers all Environment related activities resulting from the
Research, design, Standard development, inspection, Testing, procurement and
maintenance of railways equipment at Manak Nagar, Lucknow”
SCOPE FOR OH&SMS:
 “The boundary of OH&SMS covers all activities resulting from the Research, design,
Standard development, inspection, Testing, procurement and maintenance of railways
equipment at Manak Nagar, Lucknow”.
SCOPE FOR EnMS:
 “The boundary of EnMS covers all Energy related activities resulting from the from the
Research, design, Standard development, inspection, Testing, procurement and
maintenance of railways equipment at Manak Nagar, Lucknow”.
The documented Scope of all Management systems are available and are maintained by MR
as documented information and are available for interested parties.
NON-APPLICABLE REQUIREMENTS (EXCLUSIONS):
 All clauses of EMS, EnMS and OH&SMS are applicable.
4.4 ENVIRONMENTAL, OCCUPATIONAL HEALTH & SAFETY, AND ENERGY MANAGEMENT
SYSTEM
4.4.1 Environmental management system (Cl. 4.4 of EMS)
 RDSO has established documented, implemented and maintains an environmental
management system as per ISO 14001: 2015 and continually improves the management
system, using the requirements. The details of requirements, implementation and
maintenance are described in this manual, also defining the scope of EMS.
4.4.2 Occupational Health and Safety management system (Cl. 4.4 OH&S)
 RDSO has established documented, implemented and maintains an OH&S management
system as per ISO 45001:2018 and continually improves the management system, using
the requirements. The details of requirements, implementation and maintenance are
described in this manual, also defining the scope of OH&SMS.
4.4.3 Energy Management System (Cl. 4.4 EnMS)
 RDSO has established documented, implemented, and maintains an Energy management
system as per ISO 50001:2018 and continually improves the management system, using
the requirements. The details of requirements, implementation and maintenance are
described in this manual, also defining the scope of EnMS.
PROCESS IDENTIFICATION:
 RDSO has adopted a process approach for its integrated management system, by
identifying the top-level processes within the organization, and then managing each of
these discretely. This reduces the potential for nonconforming outputs discovered during
final processes or after delivery. Instead, nonconformities and risks are identified in real
time, and corrective actions taken within each of the top-level processes.
Note: Not all activities are considered “processes” – the term “process” in this context
indicates the activity has been elevated to a higher level of control and management
oversight.
 The following top-level processes have been identified for RDSO:
OPERATIONAL PROCESSES
 The Organizational processes are grouped into Directorates, which takes full control of
the activities, as Processes and are defined in the Directorate/Departmental Procedure
Manuals, with Directorate Heads.
MANAGEMENT SYSTEM PROCESSES
EMCP- Procedure for Environment Management Control Process
OHSMCP- Procedure for Occupational Health & Safety

Management Control Process
EnMCP- Procedure for Energy Management Control Process
IMCP- Procedure for Integrated Management Control Process
5 LEADERSHIP AND WORKER PARTICIPATION

5.1 LEADERSHIP & COMMITMENT
5.1.1 General (CL. 5.1 of EMS, OH&SMS and EnMS):
The Top Management of RDSO has provided evidence of the organization’s leadership and
commitment to the development, implementation and continual improvement of the
Environmental and Occupational Health & safety, and Energy Management System by:
 Communicating to the organization the importance of meeting statutory and regulatory
requirements specifically applicable to RDSO through internal notifications:
 Establishing the policies, objectives and targets for EMS, EnMS & OH&SMS
specific to RDSO and communicating the same through designated channels.
 Appointing a Management Representative, DMRs and Concerned Directorate
Heads for all Research and design activities and processes for this purpose.
 Defining roles, allocating responsibilities and accountabilities and delegating
authorities to facilitate effective management system.
 Taking overall responsibility and accountability for the prevention of work-
related injury and ill health, as well as the provision of safe and healthy
workplaces and activities
 Ensuring the integration of the environmental, energy and Occupational
Health & safety management system requirements into the organizations
business process.
 Conducting management reviews at prescribed intervals.
 Ensuring that performance results are measured and reported at determined
intervals.
 Ensuring that action plans for Energy are approved and implemented and
energy management team is formed.
 Ensuring that the resources needed for the integrated management system
are available, this being periodically reviewed through management review
meeting.
 Ensuring that the integrated management system achieves its intended
results.
 Directing and supporting persons to contribute to the effectiveness of
management Systems and for contributing to performance improvement.
 Communicating the importance of effective OH&S management and of
conforming to the OH&S management system requirements.
 Protecting employees (workers) from reprisals when reporting incidents,
hazards, risks and opportunities.
 Ensuring that the organization establishes and implements a process for
consultation and participation of workers.
 Ensuring that the EnPI(s) appropriately represent(s) energy performance
 Ensuring that processes are established and implemented to identify and
address changes affecting the EnMS and energy performance within the
scope and boundary of the EnMS.
 Promoting Continual Improvement
 Supporting the establishment and functioning of health and safety

committee.
5.2 INTEGRATED MANAGEMENT SYSTEM POLICY (CL. 5.2 OF EMS, OH&SMS & EnMS)
IMS POLICY
 RDSO is committed to development of safe, modern and cost-effective railway technology
to cater to the growing needs of Indian Railway through excellence in Research, Designs
and Standards by setting and reviewing objectives and targets through continual
improvement of Quality, Environment, OH&S and Energy, ensuring availability of
information and necessary resources. RDSO is further committed to:
• Comply with applicable relevant standards, legal and other requirements for
environmental sustainability.
• Continual development of Design, Specification and Standards of products, processes
and Supply Chains for improved Quality & Safety in train operation to meet customer
expectations.
• Ensure to protect environment, prevent pollution, controlling and mitigating the
environmental impact.
• Ensure Safe, Clean & Healthy work Environment for prevention of Injury and ill Health
with participation of employees & stakeholders.
• Comply with applicable legal and other requirements, related to Energy efficiency,
energy usage and deployment of energy efficient products and services that impact
on energy performance and support design activities that ensure optimisation of
energy usage
Our IMS Policy is communicated, applied within the organization and made available to all
the relevant interested parties.
Sh. Sanjiv Bhutani

Date: 18-07-2022 Director General
 The above given Policy statement is approved by RDSO Management, and adopted by
RDSO. The Policy statement is signed by Director General.
 The IMS Policy is appropriate to the purpose of organization, is appropriate to the nature,
scale and environmental impacts of RDSO’s Research & Design activities, products and
services and is appropriate to the specific nature of OH&S risks and opportunities.
 The IMS Policy provides framework for setting and reviewing objectives and
targets and
 Is documented in English and Hindi. It is communicated at all levels within the
organization, implemented and maintained, reviewed for continuing
suitability and updated as necessary.
 Dissemination of the Policy is achieved through awareness programmes, display of Policy

at strategic locations and publishing through Intranet and Organization Website. The
Policy is also made available to Interested Parties by displaying the policy at the
Organization website. The policy is also communicated to all persons working for or on
behalf of organization.
 The MR, DMRs and Directorate Heads are responsible for communication and ensuring
understanding of the Policy at all levels in the organization as applicable. The policy will
be reviewed for suitability in every MRM.
5.3 Organizational Roles, Responsibilities and Authorities
 Top management has defined the responsibilities and authorities and communicated the
same within the organization through organizational chart, as per Annexure 2 & 3 which
define the responsibilities of all process owners. The Integrated Procedure Manual
captures the responsibilities of Process Owners and below. Every position is provided
with authority commensurate with the responsibility. Responsibilities and authorities are
communicated through circulars and notifications. Annexure-3 gives the key
responsibilities and authority of Management Personnel involved in the Environmental,
Energy and Occupational Health and safety Management System of RDSO. More specific
details of the responsibilities and authority are covered element wise in Responsibility &
Accountability Matrix (refer Annexure 4) and in the Integrated Procedure Manual. In the
absence of any of the officials, the authority and responsibility are automatically
transferred to upper hierarchical level.
MANAGEMENT REPRESENTATIVE
 A Director / Joint Director level officer is designated as the Management Representative
(MR) for RDSO for EMS, EnMS and OH&SMS.
MR HAS THE FOLLOWING AUTHORITIES AND RESPONSIBILITIES: -
 To ensure that the processes for Environment, Energy and Occupational Health & safety
management system are established, implemented, maintained continually improved
through interaction with various functional heads by coordinating all the system related
activities on a continuous basis,
 To report to the top management on the performance of Environment and Occupational
Health & safety management system, including the needs for improvement. This is done
during management review meetings,
 To liaise with certifying bodies, consultants and trainers pertaining to Environmental,
Energy and Occupational Health & safety management systems.
 Ensure that the planning of Environment, Energy and Occupational Health & safety
management activities are designed to support the organization’s policy.
 Define and communicate responsibilities and authorities in order to facilitate effective
Environment, Energy and Occupational Health & safety management.
 Determine criteria and methods needed to ensure that both the operation and control of
the EMS/EnMS/OH&S MS are effective.
 Promote awareness of the Environment, Energy and Occupational Health & safety
management policy and objectives at all levels of the organization.
5.4 CONSULTATION AND PARTICIPATION OF WORKERS (Cl. 5.4 of OH&SMS)

 RDSO has established, implemented and maintains processes for consultation and
participation of employees (workers) at all applicable levels and functions in the
development, planning, implementation, performance evaluation and actions for
improvement of the OH&SMS.
 RDSO has:
a) Provided mechanisms, time, training and resources necessary for
consultation and participation.
b) provided timely access to clearly understand relevant information about
the OH&SMS
c) Determined and removed obstacles or barriers to participation and
minimized those that cannot be removed.
d) emphasized the consultation of non-managerial employees(workers) on
the following: -
1. Determining the needs and expectations of interested parties.
2. Establishing the OH&S Policy.
3. Assigning organizational roles, responsibilities, and authorities, as
applicable.
4. Determining how to fulfill legal requirements and other requirements.
5. Establishing OH&S objectives and planning to achieve them.
6. Determining applicable controls for outsourcing, procurement, and
contractors.
7. Determining what needs to be monitored, measured and evaluated.
8. Planning, establishing, implementing, and maintaining an audit
programme.
9. Ensuring continual improvement.
e) emphasize the participation of non-managerial employees(workers) in
the following: -
1.
Determining the mechanisms for their consultation and participation.
2.
Identifying hazards and assessing risks and opportunities.
3.
Determining actions to eliminate hazards and reduce OH&S risks.
4.
Determining competence requirements, training, needs, training and
evaluating training.
5. Determining what needs to be communicated and how this will be
done.
6. Determining control measures and their effective implementation and
use.
7. Investigating incidents and nonconformities and determining
corrective actions.
 A documented procedure for the above requirements has been prepared as Procedure
for Consultation & Participation Process, under Occupational Health & safety
Management System Control Process.
Reference Documents: Procedure for Consultation and Participation, in Occupational

Health & safety Management System Control Process- OHSCP-03.
6 PLANNING
6.1 ACTIONS TO ADDRESS RISKS AND OPPORTUNITIES
 RDSO has established, implemented, and maintains the processes needed to meet the
requirements in 6.1.1 to 6.1.4, and the relevant processes are Environment Management
Control Process, EMCP, OH&S Management Control Process, OH&SMCP, Energy
Management Control Process, EnMCP and Integrated Management Control Process,
IMCP.
 In planning for the Integrated Management System, RDSO has considered the issues,
requirements, and Scope identified under Cl. 4.1, 4.2 & 4.3, for determination of risks and
opportunities that need to be addressed to:
 Give assurance that the Management Systems can achieve its intended
results/outcome, including energy performance improvements.
 Give Control that the integrated management system can achieve its
intended result(s) & outcomes.
 Enhance desirable effects.
 Prevent, or reduce, undesired effects including the potential for external
environmental conditions to affect the organization.
 Achieve improvement & continual improvement.
 Within the scope of Environmental management system, RDSO has determined the
potential emergency situations, using Procedure for Emergency Control, under
Environmental Management Control Process, EMCP.
 Records are maintained for Risks and Opportunities that need to be addressed, with
evidence that the above-mentioned processes are carried out as planned.
 RDSO’s Hazard identification and Assessment of Risks and Opportunities procedure under
OH&SMS Management Control Process, RDSO has taken into account the various
requirements as per Cl. 6.1.2 of OH&SMS, for Hazard identification and Assessment of
Risks and Opportunities.
 RDSO ensures that the results of these assessments are considered when determining
controls.
Reference Documents: OHSMCP - Procedure for Occupational Health & Safety
Management Control Process; EMCP - Procedure for Environment Management Control
Process; EnMCP-Procedure for Energy Management Control Process and IMCP –
Procedure for Integrated Management Control Process.
 RDSO has planned actions to address these risks and opportunities and how to integrate
and implement the actions into its integrated management system processes and
evaluate the effectiveness of these actions. Actions taken to address risks and
opportunities are proportionate to the potential impact on the conformity of the
products and services and on activities.
 All departments will identify risks and opportunities related to their activities and
processes as per the Procedure for Risk & Opportunity Management -IMCP-05 in
Procedure for Integrated Management Control Process, IMCP. The critical and significant
risks will be reviewed by Management during every MRM. While designing and
implementing EMS/EnMS and OH&S, top management ensures to recognize the risk
associated at its business environment. Accordingly, Management reviews critical and
significant risks on account of various factors at a frequency of once in 6 months. They are
reported to the Board. All applicable departments/processes will provide periodic inputs
to for an effective review. Based on the review findings at MRM, risk related to
EMS/EnMS/OH&S will be revised and modified by the concerned department as
necessary.
Reference Documents: Procedure for Risk & Opportunity Management- IMCP-05 in
Integrated Management Control Process, IMCP.
6.1.1 Environmental Aspects (Cl. 6.1.2 of EMS)

 A procedure has been established in Procedure for Identification of Environmental
Aspects-ECP-01 in Procedure for Environment Management Control Process, EMCP, to
identify the environmental aspects and associated Impacts of activities, products, and
services within the defined scope of the EMS that the organisation controls and over
which it is expected to have influence, considering a life cycle perspective.
 When determining environmental aspects RDSO has taken into account:

Changes, including planned or new developments and new or modified
activities, products and services.
 Abnormal conditions and reasonably foreseeable emergency situations.
 RDSO has determined those aspects that have or can have a significant environmental
impact as Significant Environmental Aspects, by established criteria in Procedure for
Environment Management Control Process, EMCP. These significant aspects are
communicated among the various levels and functions of RDSO as appropriate.
 Records are maintained for environmental aspects /significant environmental aspects and
associated environmental impacts and criteria used for determination of Significant
Environmental Aspects (SEA).
Reference Documents: ECP-01– Procedure for Identification of Environmental Aspects in
Environmental Management Control Process, EMCP.
6.1.2 Compliance obligations (Cl 6.1.3 of EMS & OH&SMS)

 RDSO:
 Has determined and has access to applicable compliance obligations related
to the environmental aspects, hazards and risks.
 Has determined how these compliance obligations apply to RDSO And what
needs to be communicated.
 Has taken compliance obligations into account when establishing,

implementing, maintaining and continually improving the EMS, EnMS and
OH&S management systems.
 Has considered how the legal and other requirements to which the
organization subscribes related to the environmental aspects & hazards in
establishing, implementing, and maintaining the Management systems.
 Has establishes a Legal Register which will form the basis for maintaining and
reviewing compliance requirements. This register will be updated
periodically, at least once a year.
Reference Documents: IMCP-08- Procedure for Legal and Other requirements in Procedure
for Integrated Management Control Process, IMCP.
6.1.3 Planning action (Cl. 6.1.4 of EMS & OH&SMS)

 A procedure has been established in ECP-01 - Procedure for Identification of
Environmental Aspects in Environment Management Control Process, EMCP to take
actions to address significant environmental aspects, compliance obligations. Risks and
opportunities identified in IMCP-05- Procedure for Risk & Opportunity Management in
Integrated Management Control Process, IMCP and OH&S Management Control Process-
OH&SMCP. Response to emergency situations is covered in ECP-03-Procedure for
Emergency Response in Environment Management Control Process, EMCP. On the basis
of above procedures, a register of significant environmental aspects will be updated
periodically and shall form the basis for setting of Environmental Management Programs,
objectives and targets, a register for Risks and Opportunities and a Register for HIRA will
be updated periodically.
 While designing and implementing EMS/OH&SMS top management ensures to recognize
the risks associated with technological and financial options, operational and business
requirements.
 Top Management reviews risks on account of various factors at a frequency of once in 3
months and reports to the board for suitable decisions / actions. All applicable
departments / processes will provide periodic inputs to this committee for an effective
review. Based on the review findings or board decisions, EMS/OH&SMS will be revised
and modified as necessary.
Reference Documents: ECP-01- Procedure for Identification of Environmental Aspects in
Procedure for Environment Management Control Process, EMCP;
IMCP-05- Procedure for Risk & Opportunity Management in Procedure for Integrated
Management Control Process, IMCP;
OHSMCP - Procedure for Occupational Health & Safety Management Control Process;
ECP-03- Procedure for Emergency Response Procedure for Environment Management
Control Process, EMCP;
6.1.4 Hazard Identification and Assessment of Risks and Opportunities (Cl. 6.1.2
of OH&SMS)
6.1.4.1 Hazard identification (Cl. 6.1.2.1 of OH&SMS)
 RDSO has established, implemented, and maintains a process for hazard identification
that is ongoing and proactive. Process takes into account the following:
a) How work is organized, including social factors (including workload, work
hours, victimization, harassment and bullying), leadership, and culture in
the organization.
b) Routine and non-routine activities and situations.
c) Past relevant incidents including emergencies and their causes.
d) Potential emergency situations.
e) People, including their other considerations.
f) Other issues and considerations.
g) Actual or proposed changes in organization, operations and processes,
activities and OH&SMS.
h) Changes in knowledge of, and information about hazards.
Reference Documents: OHSCP-01- Procedure for HIRA & Risk Control Process in Procedure
for Occupational Health & Safety Management Control Process, OHSMCP.
6.1.4.2 Assessment of OH&S Risks and other risks to OH&SMS (Cl. 6.1.2.2 of
OH&SMS)
RDSO has established, implemented and maintains process to:
a) Assess OH&S risks from the identified hazards, while taking into account
the effectiveness of existing controls.
b) Determine and assess the other risks related the establishment,
implementation, operation, and maintenance of the OH&SMS.
 RDSO’s methodology and criteria for the assessment of OH&S risks are defined and used
in a systematic way. Procedure is documented and records maintained for the
methodology and criteria.
Reference Documents: OHSCP-01- Procedure for HIRA & Risk Control Process in Procedure
for Occupational Health & Safety Management Control Process, OHSMCP.
6.1.4.3 Assessment of OH&S Opportunities and other Opportunities for the

OH&SMS (Cl. 6.1.2.3 of OH&SMS)
RDSO has established, implemented and maintains a process to assess:
a) OH&S opportunities to enhance OH&S performance.
b) Other opportunities for improving the OH&SMS.
6.2 ENVIRONMENT/OCCUPATIONAL HEALTH & SAFETY OBJECTIVES AND PLANNING TO
ACHIEVE THEM (CL 6.2 of OH&SMS, EMS)
 Procedure have been laid down to establish at relevant functions and levels and review
Environmental, Energy and Occupational health & Safety objectives, targets and
management programs/Action plans, in IMCP-07- Procedure for Setting Objectives,
Targets & Management Programs & Action Plans in Integrated Management Control
Process- IMCP.
 Objectives are consistent with Policy Statements, measurable and take into account
applicable requirements and are monitored, communicated, and updated as appropriate.
Management monitors and reviews the performance against set objectives in every
MRM. Each Directorate Head is responsible for achievement of objectives/targets for
his/her process / area of operation and MR for reporting performance to management.
 The organisation has laid down guidelines for achieving its objectives and targets, which
include the following: -
 The designation of responsibility for achieving objectives and targets at each
relevant function and level of the organization, including resources required.
 The means and the time frame by which these will be achieved.
 Records to be maintained for all objectives.
6.2.1 Environmental Objectives (CL. 6.2.1 of EMS)
The register of aspect & impact and the Legal register shall form the basis for fixing of
objectives and targets. The organisation has laid down specific management programmes for
achieving its objectives and targets. The management programme includes the following:

The delegation of responsibility for achieving objectives and targets at each
relevant function and levels of organization.
 Environmental Objectives are framed: -
 Consistent with the environmental policy, SEA & Compliance obligations.
 Measurable (if practical)
 Monitored
 Communicated
 Updated as appropriate.
 Objectives are specific and targets are measurable to the extent feasible. Records are
maintained for Environmental objectives. Linkage of organisation-wide objectives to
policy requirement.
6.2.2 OH&S Objectives and planning to achieve them (CL. 6.2.1 and 6.2.2 OF
OH&SMS)
 A procedure has been laid down to establish and review Occupational health & Safety
objectives, at relevant functions and levels. The objectives are measurable, where
practical, and consistent with the OH&S policy, including the commitment to the
prevention of injury and ill-health, to comply with applicable legal and other
requirements to which RDSO subscribes, and to continual improvement.
 While establishing and reviewing Occupational health & Safety objectives, RDSO has
taken in to account its OH&S risks and also considered the technological options, its
financial, operational and business requirements and the views of Interested parties,
results of consultation and participation of workers.
 The Organization has laid down specific management programmes for achieving its
objectives. The management programme includes the following:
 The designation of responsibility and authority for achieving objectives at
each relevant function and levels of organization.

The means and the time frame by which these will be achieved.

The programme shall be reviewed at regular and planned intervals and
adjusted as necessary, to ensure that the objectives are achieved.
 Linkage of Organization-wide objectives to policy requirement is given.
Procedure documented for deriving departmental objectives from
Organisation wide objectives and planning to achieve them, in IMCP-07-
Procedure for Setting Objectives, Targets & Management Programs & Action
Plans in Integrated Management Control Process, IMCP.
Reference Documents: IMCP-07- Procedure for Setting Objectives, Targets & Management
Programs & Action Plans in Integrated Management Control Process, IMCP.
6.2.3 Objectives, Energy Targets and Planning to achieve them (CL. 6.2 OF EnMS)
 A procedure has been laid down to establish and review Energy objectives, at relevant
functions and levels. The objectives are measurable, where practical, and consistent with
the Energy policy, comply with applicable legal and other requirements to which RDSO
subscribes, and to continual improvement. While establishing Energy Policy, SEUs are
considered, taking into account opportunities to improve energy performance:
a) The Energy Objectives are monitored, communicated, and updated as
appropriate.
b) Records are maintained on Energy Objectives and Energy Targets.
c) The Organization has laid down specific Action Plans for achieving its
objectives.
 The Action Plans includes the following:

The designation of responsibility and authority for achieving objectives at
each relevant function and levels of organization.
 The programme shall be reviewed at regular and planned intervals and
adjusted as necessary, to ensure that the objectives are achieved.
 Linkage of organisation -wide objectives to policy requirement is given.
Procedure documented for deriving departmental objectives from
Organization wide objectives and planning to achieve them, in IMCP-07-
Procedure for Setting Objectives, Targets & Management Programs & Action
Plans in Integrated Management Control Process, IMCP.
Reference Documents: IMCP-07- Procedure for Setting Objectives, Targets & Management
Programs & Action Plans in Integrated Management Control Process, IMCP.
6.3 Energy Review (CL. 6.3 OF EnMS)

 RDSO has developed and conducted Energy Review, as per EnCP-01- Procedure for Energy
Review in Procedure for Energy Management Control Process - EnMCP.
 To develop the Energy Review RDSO has:
a) Analyzed energy use and consumption based on measurement and other
data
b) Identified, based on the analysis, SEUs.

c) For each SEU, determined relevant variables, determined current energy
performance, and identified persons doing work under its control.
d) Determined and prioritized opportunities for improving energy
performance.
e) Estimated future energy use and energy consumption.
 The Energy review is updated annually, as well as in response to major changes in
facilities, equipment, system or energy using processes.
 Records are maintained for methods and criteria used to develop the energy review and
for the results.
Reference Documents: EnCP-01- Procedure for Energy Review in Procedure for Energy
Management Control Process - EnMCP.
6.4 Energy Performance Indicators

 RDSO has determined EnPIs that are appropriate for measuring and monitoring its energy
performance and that enables the organization to demonstrate energy performance
improvement as per EnCP-02- Procedure for Energy Baseline & EnPI in Procedure for
Energy Management Control Process, EnMCP.
 The method for determining and updating the EnPIs is maintained as records. The
relevant variables significantly affecting energy performance are considered to establish
appropriate EnPI.
 Each EnPI is reviewed and compared with respective Energy Baseline as appropriate, and
records are maintained.
Reference Documents: EnCP-02- Procedure for Energy Baseline & EnPI in Procedure for
6.5 Energy Baseline (CL. 6.5 of EnMS)

 RDSO has determined EnB using information from the energy review, taking into account
a suitable period of time, as per EnCP-02- Procedure for Energy Baseline & EnPI in
Procedure for Energy Management Control Process, EnMCP.
 Where the organization has data indicating that relevant variables significantly affect
energy performance, the organization carries out normalization of the EnPI value and
corresponding EnB.
 EnB is revised when EnPI no longer reflects the organization’s energy performance, or
there has been a change to the static factors or according to a pre-determined method.
Records are maintained for relevant variable data and modifications to EnB.
Reference Documents: EnCP-02- Procedure for Energy Baseline & EnPI in Procedure for
6.6 Planning for Collection of Energy Data (CL. 6.6 of EnMS)
 RDSO has ensured that key characteristics of its operations affecting energy performance
are identified, measured, monitored and analyzed at planned intervals. The organization
has defined and implemented an energy data collection plan and its measurement and
monitoring equipment. The Plan specifies the data necessary to monitor the key
characteristics and state how and at what frequency the date will be collected and
retained.
 Data to be collected includes the relevant variables for SEUs, energy consumption relating
to SEUs, Operational criteria related to SEUs, static factors as applicable and data
specified in action plans.
 The energy data collection plan is reviewed at defined intervals and updated as
appropriate.
 RDSO ensures that the equipment used for measurement of key characteristics provides
data which are accurate and repeatable. The organization retains records on
measurement, monitoring and other means of establishing accuracy and repeatability.
The Procedure, EnCP-04 Procedure for Energy Monitoring, Measurement & Analysis, in
Procedure for Energy Management Control Process, EnMCP, captures the necessary
records.
Reference Documents: EnCP-04 -Procedure for Monitoring, Measurement & Analysis
Process in Procedure for Energy Management Control Process, EnMCP
7 SUPPORT
7.1 RESOURCES
 RDSO has determined and provided the resources needed for the establishment,
implementation, maintenance, and continual improvement of the Management Systems.
7.2 COMPETENCE
 The Resource Management activity is handled by the Personnel Department for
employees.
 Providing the necessary human resources to implement, maintain and continually
improve the effectiveness of the Management System is the responsibility of the
Personnel Department.
 Appropriate records of education, skills, and experience are maintained in Personnel
Department.
 The training is given to various levels of personnel after identifying their training needs.
Training needs of personnel whose work may create an impact on environment, energy
and Occupational Health and Safety are also identified and appropriate training imparted,
evaluating the effectiveness of the action taken.
7.3 AWARENESS
 Employees at each relevant function and level are made aware of: -
The importance of conformance to the IMS policy and procedures and with
the requirements of the environment, energy and Occupational Health and
Safety management system and how they contribute to the achievement of
objectives.
 The significant environment aspects, business risks, health hazards, actual or
potential of their work activities and the environmental and safety benefits of
improved personal performance.
 The benefit of conservation of energy and improving the energy
performance.
 The roles and responsibilities in achieving conformance with the
environmental, conservation of energy, health and safety policies and
procedures and with the requirements of the emergency preparedness and
response.
 The potential consequences of departure from environment and
Occupational Health and Safety management system requirements, specified
operating procedure and organization’s compliance obligations.
 The hazards, risks and actions determined that are relevant to them.
 Appropriate record of education, training imparted, skills and experience is
maintained.
7.4 COMMUNICATION
7.4.1 General
 RDSO ensures that the internal and external communication relevant to the organization
includes:
 On what it will communicate
 When to communicate
 With whom to communicate
 How to communicate
 Who communicates?
 When establishing communication process, it is ensured that information communicated
is consistent with information generated and dependable.
 Process is implemented by which any person doing work under the organization’s control
can make comments or suggest improvements to management system and performance.
Records are retained for suggested information.
7.4.2 Internal Communication (Cl. 7.4.2 of EMS & OH&SMS)
 The top management has provided for communication systems among various levels and
functions connected with the EMS, EnMS and OH&S and its effective implementation.
 Typical methods of internal communication adopted are:
 Awareness training programs pertaining to EMS, EnMS and OH&S Internal
audits,
 Circulation of system documents.
 Environment, Energy and OH&S related meetings,
 External audits
 Notices, circulars, display charts pertaining to EMS, EnMS and OH&S
 Suggestions from various personnel to improve the working system.
 Internal communication is addressed under Cl. 7.4.2 of EMS & OH&SMS. A documented
procedure is established, implemented, and maintained for environmental aspects
internal communication among the various levels and functions of the organization and
for receiving documenting and responding to relevant communication from external
interested parties. It will be decided by the organization whether to communicate
externally about the significant environmental aspects, taking into account their
relevance to others.
7.4.3 External Communication (Cl. 7.4.3 of EMS & OH&SMS)
 External communications are both inward and outward and will be with Regulatory
bodies such as CPCB, UPPCB, MOEF, BEE, Dept. of Factories, Industrial Health and Safety,
Local authorities or with interested parties, non-government groups, and public. Such
communications range from structured like consents, authorizations, permits, periodic
returns, correspondences to unstructured and un-defined communications such as
general complaints / requirements from local public. However, potential emergency
situations (off-site) arising from significant aspects are communicated to the concerned
statutory authorities like UPPCB.
 Display board containing environmental information is put up in the main gate for
external communication with the public.
 Potential emergency situations (off-site) arising from significant aspects are
communicated to the concerned statutory authorities like UPPCB, Deputy Commissioner
and Factory Inspector.
7.5 DOCUMENTED INFORMATION
7.5.1 General
 The management system documentation for RDSO includes 4-layer structures as
mentioned below.
 Documented statements of Environmental, Energy and Occupational Health & Safety
Policy, Objectives, and Targets:
 Level-1: Apex Integrated Systems Manual, containing scope, boundaries,
documented statement of all Policies & Objectives, elements, and
requirements of EMS, EnMS and OH&SMS & their interaction.
 Level-2: Integrated Procedure Manual, containing documented procedures
required as per ISO 14001:2015; ISO 45001:2018 and ISO 50001:2018.
 Level-3: Departmental (Directorate) Procedure Manual (DPM), Work
Instructions, Departmental Record Formats, Fire Manual, HR Manual, OH & S
Manual, SOPs, OCPs, On-site Emergency Response Plan as required by ISO
14001:2015; ISO 45001:2018 and ISO 50001:2018.
 Level-4: Forms Manual for System Related Record Formats and Registers to
record the results of various processes carried out as required ISO
14001:2015; ISO 45001:2018 and ISO 50001:2018.
APEX INTEGRATED SYSTEMS MANUAL
 This Apex Integrated Systems Manual is established, maintained, and includes the
following:
 The scope of the Environmental, Energy and Occupational Health & Safety
Management System
 The Integrated System Procedures (referred in this manual under each of the
relevant clauses) and listed in Annexure 1
 All documented policy statements, as IMS Policy and IMS objectives.
 Organizational chart as per Annexure 2,
 Responsibilities for key personnel & their matrix as per Annexure 3 & 4.
 Sequence and interaction of processes and other processes as per Annexure
5.
7.5.2 Creating and updating.
 All the documents pertaining to Environmental, Energy and Occupational Health & Safety
management system are controlled. Records are special type of documents and are
controlled.
 A documented procedure is established, in the IMCP, as IMCP-01- Procedure for
Documents & Records Control under Procedure for Integrated Management Control
Process, IMCP to define the controls needed which has taken into consideration, the
following steps:
 Approving documents for adequacy prior to use,
 Reviewing, updating and re-approving documents,
 Identification of method to make changes &ensure current revision status of
documents.
 Methods to ensure that the relevant versions of applicable documents are

available at points of use.
 Methods to ensure that the documents remain legible, readily identifiable,
and retrievable,
 Methods to ensure that documents of external origin are identified, and their
distribution controlled,
 Methods for codification of documents & Records.
 Methods to prevent the unintended use of obsolete documents and to apply
suitable identification to them, if they are retained for any purpose.
 All management system documents, like Policy, objectives and targets, Apex Integrated
Systems Manual, Integrated Procedure Manual, Departmental (Directorate) Manuals,
Work Instructions, forms legal/statutory documents, and external documents assigned
are controlled by MR / designated authority.
Reference Documents: IMCP-01- Procedure for Documents & Records Control Procedure
for Integrated Management Control Process, IMCP.
7.5.3 Control of documented information

7.5.3.1 Documented information required by all the Management Systems and
by ISO 14001:2015; ISO 45001:2018 and ISO 50001:2018 are controlled
to ensure:
a) They are available and suitable for use, where and when they are needed.
b) They are adequately protected from loss of confidentiality, improper use
or loss of integrity.
7.5.3.2 For the control of documented information, the organization addresses
the following activities: -
a) Distribution, access, retrieval, and use.
b) Storage and preservation, including preservation of legibility.
c) control of changes, including version control’
d) Retention and disposition.
 Documented information of external origin determined by the organization to be
necessary for planning and operation of all management systems are identified as
appropriate and controlled. Records required are established, maintained & controlled to
provide evidence of conformance to requirements and effective operation of the
Environmental, Energy & OH&SMS. Such records are legible, readily identifiable, readily
retrievable and protected. A separate documented procedure is established as IMCP-01
in Integrated Management Control Process-IMCP for the identification, storage, retrieval
and protection, retention time of records. Each section of IPM identifies records to be
maintained by the concerned functional head and such records are maintained and
traceable to the relevant activity. All the records are disposed off after the prescribed
retention period. Apart from the mandatory records, additional records belonging to each
of the functional heads are maintained by the respective functional Heads.
 Control of soft documents, data and records: Whenever documents, data and records are
exclusively stored in electronic media, the controls are ensured. The soft documents and
records are made as “read only” for all users and are deleted when no longer required.
Reference Documents: IP-01-Procedure for Document Control Process in Integrated
Management Control Process, IMCP;
IP-02- Procedure for Records Control process in Integrated Management Control Process-
IMCP
8 OPERATION
8.1 OPERATIONAL PLANNING AND CONTROL (Cl 8.1 of EMS)
 RDSO has established, implemented, controlled, and maintained the processes needed to
meet organizational operational processes, environmental management system
requirements, and to implement the actions identified in Cl. 6.1 and 6.2 by establishing
operating criteria for the processes and implementing control of the processes in
accordance with the operating criteria.
 RDSO has controlled planned changes and reviews the consequences of unintended
changes, taking action to mitigate any adverse effects, as necessary. RDSO has ensured
that outsourced processes are controlled or influenced. The type and extent of control or
influence to be applied to the processes are defined within the environmental
management system.
 The operations and activities that are associated with the significant environmental
aspects and significant health hazard in line with policy, objectives and targets have been
identified. Documented operational control procedures for the activities to cover
situations where their absence could lead to deviations from the environmental policy,
objectives and targets have been established and documented under respective WIs. The
procedures also stipulate operating criteria. The organisation has established operational
control procedures for identifiable significant environmental aspects of goods and
services and communicated the relevant procedures and requirements to suppliers and
contractors.
 To establish safe work procedure for Operations in the stations, the following are made
available:
 Procedure for reporting accidents / incidents / suggestions
 Established system for safe material handling.
 Established work permit system for various activities.
 Established safe work procedures.
 Personnel Protective Equipment management
 Procedure for Working with compressed gas cylinders.
 Procedure for Working with Hand Tools
 Established system to work on electrical equipment.
 Procedure for working in closed areas and in heights.
 Consistent with a life cycle perspective, the organization has:
a) Established controls, as appropriate, to ensure that its environmental
requirements are addressed in the design and development process for
the product or service, considering each life cycle stage.
b) Determined our environmental requirements for the procurement of
products and services, as appropriate.
c) Communicated the relevant environmental requirements to external
providers, including contractors.
d) Considered the need to provide information about potential significant
environmental impacts associated with the transportation or delivery,
use, end-of- life treatment and final disposal of our products and services.
e) Records are maintained to have confidence that the processes have been
carried out as planned.
8.2 OPERATIONAL PLANNING AND CONTROL (Cl 8.1 of OH&SMS)
8.2.1 General
 RDSO has planned, implemented, controlled, and maintained the processes, needed to
meet the requirements of OH&SMS and to implement the actions determined in Cl. 6 by:
a) Establishing criteria for processes.
b) Implementing controls of the processes in accordance with the criteria.
c) Maintaining, and retaining records to the extent necessary, to have
confidence that the processes have been carried out as planned.
d) adapting work to employees (workers)
8.3 Cl. 8.1.2 Eliminating Hazards and reducing OH&S Risks
 RDSO has established, implemented, and maintains a process, for the elimination of
hazards and reduction of OH&S risks using the following hierarchy of controls:
a) Eliminate the hazard.
b) Substitute with less hazardous processes, operations, materials or
equipment.
c) Use engineering controls and reorganization of work.
d) Use administrative controls, including training.
e) Use adequate personal protective equipment.
8.4 Cl. 8.1.3 Management of Change
 RDSO has established, a process for the implementation and control of planned
temporary and permanent changes that impact OH&S performance, including:
a) new products, services and processes, or changes to existing product,
services and processes including:
 Workplace locations and surroundings.
 Work organization.
 Working conditions.
 Equipment.
 Work force.
b) Changes to legal requirements and other requirements.
c) Changes in knowledge or information about hazards and OH&S risks.
d) Development in knowledge and technology.
 RDSO reviews the consequences of unintended changes, taking action to mitigate any
adverse effects, as necessary.
8.5 Cl. 8.1.4 Procurement
 Cl. 8.1.4.1 General: RDSO has established, implemented and maintains a process to
control the procurement of products and services in order to ensure their conformity to
its OH&SMS.
 Cl. 8.1.4.2 Contractors: RDSO Coordinates its procurement Processes with its contractors,
in order to identify hazards and to assess and control the OH&S risks arising from:
a) The contractors’ activities and operations that impact the organization.
b) Our activities and operations that impact the contractors’ workers.
c) The contractors’ activities and operations that impact other interested
parties in the workplace.
 RDSO ensures that the requirements of its OH&SMS are met by contractors and their
workers. The organization’s procurement process defines and applies occupational health
and safety criteria for the selection of contractors.
 Cl. 8.1.4.3 Outsourcing: RDSO ensures that outsourced functions and processes are
controlled. The organization ensures that its outsourcing arrangements are consistent
with legal requirements and other requirements and with achieving the intended
outcomes of the OH&SMS. The type and degree of control to be applied to these
functions and processes are defined within the OH&SMS.
8.6 OPERATIONAL PLANNING AND CONTROL (Cl. 8.1 of EnMS)
 RDSO has planned, implemented, and controlled the processes, related to its SEUs,
needed to meet requirements and to implement the actions determined in Cl. 6.2 by:
a) Establishing criteria for the processes, including the effective operation
and maintenance of facilities, equipment, systems, and energy- using
processes, where their absence can lead to a significant deviation from
intended energy performance.
b) Communicating the criteria to relevant persons doing work under the
control of the organization.
c) Implementing control of the processes in accordance with the criteria,
including operating and maintaining facilities, equipment, systems, and
energy-saving processes in accordance with established criteria.
d) Keeping documented information to the extent necessary to have
confidence that the processes have been carried out as planned.
 RDSO controls planned changes and reviews the consequences of unintended changes,
taking actions to mitigate any adverse effects, as necessary.
 The organization ensures that outsourced SEUs or processes related to its SEUs are
controlled.
8.7 EMERGENCY PREPAREDNESS & RESPONSE (CL 8.2 OF EMS AND OH&SMS)
RDSO has established, implemented, and maintains as ECP-03- Procedure for Emergency
Response in Integrated Management Control Process, EMCP for the identification of
potential emergency situations and potential incidents that can have impact on the
environment, health & safety, and how it will respond to them. RDSO will respond to
actual emergency situations and incidents and prevent or mitigate associated adverse
environmental impacts and incidents. Emergency preparedness procedure is periodically
reviewed and revised after the occurrence of accidents or emergency situations and if
any new risk is identified. Relevant information and training are provided related to
emergency preparedness and response to persons working under its control, including
workers. Necessary records are maintained to have confidence that the process is carried
out as planned, by periodical testing and exercising the planned response capability.
Relevant information is communicated to relevant interested parties, ensuring their
involvement.
 The potential emergencies will be reviewed.
 in case of changes in legal requirements
 in case of incidents or output of audits
Reference Documents: ECP-03- Procedure for Emergency Response in Integrated
Management Control Process, EMCP
8.8 DESIGN (Cl. 8.2 of EnMS)

 RDSO has considered energy performance improvement opportunities and operational
control in the design of new, modified and renovated facilities, equipment, systems and
energy-using processes that can have a significant impact on its energy performance over
the planned or expected operating lifetime.
 Where applicable, the results of the energy performance consideration are incorporated
into specification, design and procurement activities.
 Records are also maintained of the design activities related to energy performance.
8.9 Procurement (Cl. 8.3 of EnMS)
 RDSO has established and implemented criteria for evaluating energy performance over
the planned or expected operating lifetime, when procuring energy saving products and
services which are expected to have a significant impact on the organization’s energy
performance. When procuring energy using products, equipment and services that have,
or can have, an impact on SEUs, the organization informs suppliers that energy
performance is one of the evaluation criteria for procurement. Where applicable, the
organization defines and communicates the specifications for ensuring energy
performance of procured equipment and services and when energy is purchased.
9 PERFORMANCE EVALUATION
9.1 MONITORING AND MEASUREMENT, ANALYSIS AND PERFORMANCE EVALUATION
 To demonstrate achievement of conformity to Environmental, Energy and OH&S
Management System and to continually improve the systems, RDSO has planned and
implemented the monitoring, measurement, analysis, and improvement processes as
required.
9.1.1 General
 EMS - RDSO monitors, measures, analyses and evaluates its environmental performance
and the effectiveness of the Environmental Management System, communicating
relevant environmental performance information both internally and externally, as
identified in the communication process and as required by the compliance obligations.
 OH&SMS – RDSO has established implements and maintains procedure to monitor and
measure OH&S performance on a regular basis. This procedure provides for:
 Both qualitative and quantitative measures, appropriate to the needs of
RDSO.
 Monitoring of the extent to which RDSO’s OH&S objectives are met.
 Monitoring the effectiveness of controls for OH&S.
 Proactive measures of performance that monitor conformance with the
OH&S programs, controls and operational criteria.
 Relative measures of performance that monitor ill health, incidents (including
accidents, near misses etc.) and other historical evidence of deficient OH&S
performance.
 Recording of data and results of monitoring and measurement sufficient to
facilitate subsequent analysis of the corrective action data.
 EnMS – RDSO ensures that the key characteristics of its operations that determine energy
performance are monitored, measured and analysed at planned intervals. Key
characteristics includes at a minimum, significant energy uses and other outputs of
energy review, relevant variables related to significant energy uses, EnPIs, the
effectiveness of the action plans in achieving objectives and targets, and evaluation of
actual versus expected energy consumption. Records for results from monitoring and
measurement of the key characteristics are maintained. RDSO defines and periodically
reviews its measurement needs.
 RDSO ensures that calibrated or verified monitoring and measuring equipment is used
and maintained. Monitoring & measuring equipment and Measurement traceability are
maintained as per 7.1.5 of this manual.
9.1.2 Monitoring and measurement of processes
 RDSO has determined Key Performance Indicators as monitoring and measurement
method to demonstrate the ability of the determined processes to achieve required
results. ensure the achievement of KPI's monthly as a part of MIS reports.
 Top management reviews the performance of the departments during the MRM where
the Process owners present the achievement of departmental activities.
 The organization communicates relevant environmental performance information both

internally and externally, as identified in its communication process and as required by its
compliance obligations.
 Process owners review the achievement of KPI's during the Departmental meetings and
take Corrective action as required.
 Improvement in energy performance is evaluated by comparing EnPI value against
corresponding EnB. The organization investigates and responds to significant deviations in
energy performance, maintaining records for such investigation and response.
 Process owners will evaluate the severity of potential hazardous conditions, develop and
communicate hazard control methods, procedures, and programs, investigate all Near
Miss Incidents, minor / major incidents including suggest remedial measures to prevent
recurrence and measure and evaluate the effectiveness of accident control methods
during Health & Safety Committee meeting once in 3 months.
 Top management reviews the monitoring and measurement results of EMS, EnMS and
OH&S and performances of the departments during the MRM once every half-yearly.
Reference Documents: ECP-04 - Procedure for Environmental Monitoring & Measurement
in Procedure for Environment Management Control Process, EMCP.
OHSCP-05- Procedure for OH&S Monitoring Process in Procedure for Occupational Health
& Safety Management Control Process, OHSMCP.
9.1.3 Evaluation of Compliance (Cl 9.1.2 of EMS, EnMS and OH&SMS)

 Procedures have been established to periodically evaluate compliance with applicable
Legal and other requirements. Records of these evaluations are maintained. This activity
is done by respective Process Owners.
Reference Documents: IP-08-Procedure for Legal & Other Requirements in Integrated
Management Control Process, IMCP.
9.1.4 Evaluation of Compliance

 Data determined and collected at various processes and sources, are considered valuable
and to realize full potential of data it is essential that it is subjected to proper analysis and
interpretation to Facilitate usage of the results of analysis for decision making & confirm
the demonstration of suitability and effectiveness of EMS/EnMS/OH&SMS.
 The organization:
Evaluates where continual improvement of effectiveness of
EMS/EnMS/OH&SMS can be made. Data when subjected to analysis
 Monitoring and measurement of product to evidence conformity to
requirements
 The results of analysis are used to evaluate conformity of products, the performance and
effectiveness of the integrated management system, if planning has been implemented
effectively, the effectiveness of actions taken to address risks and opportunities, the
performance of external providers, the need for improvements to the integrated
management system.
 Appropriate techniques shall be adopted in a phased manner in the following areas:
 Process monitoring
 Compilation and interpretation of inspection and process monitoring records.
 Data analysis associated with corrective actions.
 Data analysis and trends of audit findings and performances relating to EMS,
EnMS and OH&SMS
 Compilation of inspection and process monitoring data is used for controlling
product characteristics and serves as a basis of continual improvement.
9.2 INTERNAL AUDIT
9.2.1 General
 Internal Audit is carried out at least once in six months on all departments coming under
the purview of Environmental, Energy & OH&S management system. The audits shall be
carried out to verify whether the system is functioning as planned and to determine the
effectiveness of the system.
 The audits shall be carried out according to pre-designed schedules, which may be altered
if warranted, and the Non-conformances -Major/ Minor NC, Opportunity for
Improvement (OFI) for improvement of the Environmental, Energy & OH&S management
system are taken up for necessary action.
 The audit shall be carried out by trained internal auditors independent of the area being
audited.
 Findings of the audit are recorded and intimated to the Process owner / auditee. MR's
decision is final in all matters.
 The auditee is responsible for initiating timely corrective actions on deficiencies, if any,
found during audit.
 The implementation status of the corrective actions against the observed non-
conformance shall be examined in the follow up or subsequent rounds of audit. The MR
shall also have the authority to examine the implementation status. Internal audit results
are subject to review by MRM for which MR is to take necessary action.
9.2.2 Internal Audit Programme
 Management Representative is responsible for planning and organizing audits depending
on the importance and the extent of the activity concerned and the results of the
previous audits. The internal integrated management system audits as per schedule are
to be carried out once in Six Months.
 MR also ensures that the trained auditors are involved in integrated management system
audit to ensure objectivity of the auditing processes and are not directly responsible for
the area under audit. The results of the audit are documented in specified format for
Conformance, Non-Conformance, Opportunity for Improvement (OFI) in process and
work practices and brought to the notice of person responsible for the area audited, who
in turn shall take appropriate corrective actions within agreed time limit and ensure
removal of deficiencies observed. Follow up the effectiveness of the corrective action
taken.
 The effectiveness of identified corrective action against any such internal audit findings
are verified by the MR prior to subsequent management review meeting and recorded.
MR is responsible for ensuring that non-conformances observed during IA are closed by
appropriate corrective action implementation in a defined period. MR identifies and
marks the corrective actions needing confirmation for their effective implementation and
arrange for the verification in subsequent audits or follow up audits will be planned.
Reference Documents: IMCP-02- Procedure for Internal Audit in Procedure for Integrated
Management Control Process, IMCP.
9.3 MANAGEMENT REVIEW

9.3.1 General
 The Top Management reviews organization’s EMS/EnMS/OH&SMS once in six months
and DG chairs the meeting and, in his absence, Additional DG chairs the MRM. MR, DMRs,
Directorate Heads, and related department staff form the Management Review
Committee. Review focuses on continuity, suitability, adequacy, and effectiveness
including assessment of opportunities for improvements, need for changes in
EMS/EnMS/OH&SMS, Integrated Management Policy and Objectives, KPI, EMPs &
OH&SMPs & Action plans.
 The MR shall be the facilitator for these meetings. He shall prepare the agenda based on
the Review Input, as detailed below. Detailed record of the decisions taken in the review
meeting and action to be taken with the responsibility shall be maintained by the MR as
minutes of MRM.
9.3.2 Management Review inputs
Combined inputs to management review for EMS, EnMS & OH&SMS include the following.
Sl. No Agenda Item EMS EnMS OH&SMS
1. a) The status of actions from Previous Yes Yes Yes
Management Reviews
2. b) Changes in External & Internal Issues that Yes Yes Yes
are relevant to all management systems
3. Needs and expectations of interested parties, Yes
including compliance obligations,
Significant Environmental Aspects
4) Effectiveness of actions taken to address Yes Yes Yes
risks and opportunities
5) Review of IMS Policy (Environment, Yes Yes Yes
Energy and Health & Safety Policies)
6) Extent to which EMS/EnMS/OH&SMS Yes Yes Yes
Objectives, Targets, Status of MPs/Action
Plans whether met
7) Process Performance, conformity of Yes Yes Yes

Products, Monitoring & Measurements, KPI,
Consultation & Participation of Workers,
compliance Monitoring and Setting Targets
of all Management Systems
9) Audit Results Yes Yes Yes
10) Status of Incidents, Non-conformities, Yes Yes Yes
Corrective Actions & continual
improvement
11) Performance of External Providers Yes Yes Yes
12) Evaluation of Compliance to legal & other Yes Yes Yes
requirements
13) Relevant Communication from external Yes Yes Yes
bodies & Complaints
14) Opportunities & recommendations for Yes Yes Yes
improvement of EMS, EnMS & OH&SMS
15) The adequacy of resources Yes Yes Yes
16) Other points, if any Yes Yes Yes
 The MR shall be the facilitator for MRM. He shall prepare the agenda based on the
Review Input, as detailed above. Detailed record of the decisions taken in the review
meeting and action to be taken with the responsibility shall be maintained by the MR as
minutes of MRM.
9.3.3 Review output
The output from the management review includes decisions & actions related to:
Opportunities for improvement of the EMS, EnMS and OH&SMS and their
processes, performance and integration with business processes.
 Any implications for the strategic direction of the organization.
 Changes in Integrated Management Systems (IMS) policy, objectives and
targets or other elements and actions needed.
 Need for changes to other elements of EMS, EnMS & OH&SMS consistent
with the organization’s commitment to continual improvement & Conclusion
on the continuing suitability, adequacy and effectiveness of Management
systems.
 Resource needs and allocation of resources
 Improvement of competence, awareness and communication.
 Results of management review is recorded as minutes and after approval by the DG is
distributed to all the concerned, by MR for taking necessary action. The minutes of MRM
and the supporting evidence in the Power Point Presentation are published in the
intranet under MRM: Agenda/Minutes.
10 IMPROVEMENT
10.1 GENERAL
 RDSO has determined opportunities for improvement and implemented necessary
actions to achieve intended outcomes of all management systems.
 Correcting, preventing or reducing undesired effects.
 Improving the performance and effectiveness of the management system by
correction, corrective action, continual improvement, breakthrough change,
innovation, and re-organization
10.2 INCIDENT, NONCONFORMITY AND CORRECTIVE ACTION (CL 10.1 of EnMS)
 The nonconforming situations are related to statutory and regulatory violations,
incidents, near miss situations which are captured, and immediate actions are initiated to
mitigate the environmental/Energy/Health impacts, evaluating the need for action to
eliminate the cause of the non-conformity. Deputed Safety Officer is responsible for
monitoring safety situations. RDSO does incident investigation on major accident
happening and records are maintained by Deputed Safety Officer.
 RDSO has addressed actual and potential nonconformities by making corrections and by
taking corrective action, including the following:
 Reviewing nonconformities or potential nonconformities or whether similar
incidents had occurred.
 Take action to control and correct it
 Deal with the consequences including mitigating adverse environmental
impacts. Determining the causes of nonconformities or potential
nonconformities, carrying out investigation.
 Evaluating the need for action with the participation of workers and the
involvement of other relevant interested parties to ensure that
nonconformities do not occur or reoccur by:
a) Investigating the incident and reviewing the nonconformity
b) Determining the cause(s) of the incident or nonconformity
c) Determining if similar incidents have occurred, if nonconformities exist,
or if they could potentially occur
 Review existing assessments of OH&S risks and other risks
 Determining and implementing the appropriate action needed
 Maintaining records of corrective actions
 Reviewing the effectiveness of corrective action taken
 Updating the Risk Register/COTO Log
Reference Documents: IMCP-03-Procedure for Non-conformance & Corrective Action in
Procedure for Integrated Management Control Process, IMCP.
10.3 CORRECTIVE ACTION
 Corrective actions shall be taken to eliminate the cause of actual non-conformances

related to Environmental, Energy impacts and OH&S performance observed during
process monitoring, final inspection, testing and internal audits to a degree appropriate
to the extent of the problem and considering the possible risk. Systems have been
designed for investigating the causes of non-conformance, determination of the
corrective actions, its implementation and reviewing the effectiveness. Records of the
action proposed and taken are maintained.
Reference Documents: IMCP-03-Procedure for Non-conformance & Corrective Action in
Procedure for Integrated Management Control Process, IMCP.
10.4 CONTINUAL IMPROVEMENT (Cl. 10.2 of EnMS)

 Continual improvement as a concept is well understood at RDSO where effectiveness of
EMS/EnMS/OH&SMS is continually improved through use of IMS Policy, Environment,
Energy and Occupational Health and Safety objectives, Risk Based Thinking, Audit results,
Analysis of data, Corrective action and Management review.
ANNEXURE-1 LIST OF PROCEDURES REFERENCED FOR PROCESSES
The following is a list of procedures for processes referenced in this manual.
LIST OF DIRECTORATE PROCEDURES:
Sl. No. Directorate Name Procedure Number Process Owner
1. Wagon Design WD-DM-4.4.1 Concerned Directorate Head
2. B&S BS-DM-4.4.1 Concerned Directorate Head
3. Carriage CG-DM-4.2.2 Concerned Directorate Head
4. Admin AD-DM-4.3.1 Concerned Directorate Head
5. GEO Technical GE-DM-4.4.1 Concerned Directorate Head
6. Civil Maintenance (Works) CI-DM-4.3.2 Concerned Directorate Head
7. Personnel PB-DM-4.2.2 Concerned Directorate Head
8. Traffic TR-DM-4.2.2 Concerned Directorate Head
9. Traction Installation TI-DM-4.3.1 Concerned Directorate Head
10. Research RE-DM- Concerned Directorate Head
11. SI-Signal SI-DM-4.3.1 Concerned Directorate Head
12. TC-Telecom TC-DM-4.3.1 Concerned Directorate Head
13. TG- Testing TG-DM- Concerned Directorate Head
14. Track Machine & Monitoring TM-DM Concerned Directorate Head
15. Security Concerned Directorate Head
16. Medical Concerned Directorate Head
17. M&C MC-DM- Concerned Directorate Head
18. Psycho Technical PS-DM-4.4-1 Concerned Directorate Head
19. Track design TD-DM-7.5-1 Concerned Directorate Head
20. Motive Power MP-DM- Concerned Directorate Head

21. Finance & Accounts FA-DM- Concerned Directorate Head
22. UTHS UH-DM-4.2.2-1 Concerned Directorate Head
23. Stores ST-DM-4.4-1 Concerned Directorate Head
24. Power Supply PS-DM Concerned Directorate Head
25. EMU PS-DM Concerned Directorate Head
26. Rollong Stock (Electric Loco) EL-DM- Concerned Directorate Head
27. Design/ICF Concerned Directorate Head
28. Design/RCF Concerned Directorate Head
29. Design/MCF Concerned Directorate Head
30. Design/CLW Concerned Directorate Head
31. Design/BLW Concerned Directorate Head
LIST OF MANAGEMENT SYSTEM PROCEDURES:
Sl. Process
Proc. No. Description
No. Owner
1. EMCP ECP-01 - Procedure for Identification of
Process Environmental Aspects
ECP-02 - Procedure for Waste Control
ECP-03 - Procedure for Emergency Response DMR-EMS
(Including OH&SMS)
ECP-04 - Procedure for Environmental
Monitoring & Measurement
2. OHSMCP OHSCP-01 - Procedure for HIRA & Risk Control Process
Process OHSCP-02 - Procedure for Incident Investigation
Process
OHSCP-03 - Procedure for Consultation & DMR-
Participation Process OH&SMS
OHSCP-04 - Procedure for Medical Services Process
OHSCP-05 - Procedure for OH&S Monitoring Process
3. EnMCP EnCP-01 - Procedure for Energy Review
Process EnCP-02 -Procedure for Energy Baseline & EnPI
EnCP-03 - Procedure for Energy Operational Control
EnCP-04- Procedure for Energy Monitoring, DMR-EnMS
Measurement & Analysis
EnCP-05- Procedure for Energy Conservation
4. IMCP IMCP-01 - Procedure for Documents & Records

Process Control
IMCP-02 - Procedure for Internal Audit
IMCP-03 - Procedure for Non-conformance &
Corrective Action
IMCP-04 - Procedure for Context of the Organization MR
IMCP-05 - Procedure for Risk & Opportunity Management
IMCP-06 - Procedure for Change Management
IMCP-07 - Procedure for Setting Objectives,
Targets & Management Programs & Action Plans
IMCP-08- Procedure for Legal & Other Requirements
.
ANNEXURE-2 ORGANISATION CHART
ANNEXURE-3 ROLES, RESPONSIBILITY, AUTHORITY & ACCOUNTABILITY FOR MANAGEMENT SYSTEM

This section covers the organization of the Management System at RDSO. It gives the major responsibilities and authority of System
Management Personnel involved in the Integrated Management System (Environmental, Energy & OH&S) of the organization. More specific
details of the responsibilities and authority are covered in the Integrated Procedure Manual and other documents.
Function & Responsibility of Various Directorates

Vertical Name & Head of the Vertical
S.No.
ADMINISTRATION Vertical
1.0 Addl. Director General is the Head of Administration Vertical. The brief function of various directorates under his control are as under:
Directorate Head Function / Responsibility Authority Accountability
Finance ED •Deals with Finance and Accounts of RDSO •Authorized for all finance &
accounting operations and •Making available funds/cash
working capital management. on time.
1.1
•To carry out Bank transactions •Accountable for all Finance
and carry out authorized functions
payments
•Works directorate is dealing with unification and
standardisation of works matter, issue
guidelines/specification of works matter and preparation of
works Programme.
•Works directorate conducts Works Standards Committee
meeting and follow up action on Works Standards •Authorized for all works •Accountable for all Works
1.2 Works ED
Committee items and other technical issues cropping up operations in the organization. function
from time to time, through unit of Director/Works.
•Works unit of the directorate also deals with vendor
registration of TMT Reinforcement Bars for supply in Indian
Railway.
•Works directorate is also responsible for maintenance of
RDSO offices, colony & other infrastructural assets including

construction of new assets through unit of Director/Civil
•Deals with Establishment matters of Group ‘A’ and ‘B’
Officers.
•Also deals with Electrical Maintenance of RDSO.
• Accountable for lapses
•Deals with functions related to Administration Branch, Co-
•Authorized to take decisions for related to HR & Admin.
1.3 Admin ED ordination of Complaint/Suggestion web portal, Pass Section,
all Administrative related matters •Accountable for all Admin
R&D Section, Training Section, RTI & HBA Advances etc. in
functions
RDSO.
•He functions as CPIO of RDSO in relation to RTI Cases and
liaison work of Associations & Societies
•Deals with patient health care management of serving and
aretired benificiaries.
•Authorised to approve • Accountable for ensuring
•Responsible for defferent services like OPD, IPD, 24*7
procurement of Gadgets for smooth
emergency and reffereal services.
1.4 Medical CMO medical Process functioning regarding health.
•Also Deals with industrial health of employees of RDSO
•Authorised to issue Medical • Accountable for any lapses in
including medical fitness and certifications. •Management of
Certificates. health conditions
Radiology, pathology and psychotharapy depratments
including procuremnet of medicines and medical stores.
•All the Gr. ‘C’ Non Gazetted Sections, Advances, Misc. &
Rectt. Section looked after by DA-III. (b) Gr. ‘D’ Non Gazetted
•Authorized to take decisions for
Estt., Salary, Legal & Pass Sections looked after by JDE. (c)
all HR related matters • Accountable for lapses
1.5 Personnel PCPO Gazetted and Policy Section looked after by DDE-II. (d)
• Accountable for legal non- related to HR & Admin.
Confidential Section is dealing with all confidential matters
compliances.
including posting, transfer of Gazetted officers etc. looked
after by Assistant Secretary/Confidential.
•CHOD of Stores Directorate (Overall Administrative & •Authorized for accepting •Accountable for procuring
Technical supervision of Stores Directorate including Central procurement poor quality or rejected
1.6 Store ED
Stores Depot. materials.
•Procurement of items by- (i) accepting Tender Committee •Authorized for store activity. •Accountable for product
(TC) recommendation of Director Level. (ii) acting as Stores shelf-life

member(convener) for SAG level TC cases as per MSOP.
•Member of ISO committee d. Any other duty assigned by
DG/RDSO
•To give opininon / advise for security related matter and
items for the various directorates in their study /
development works and to associates with important test /
trials.
•Standardisation, updating and revision of modern security
equipment and other security related items.
•Customisation of secirity related technology available at
open market as per the need of railways through interaction
with private sector companies.
•Liaison and Coordination with Research Wing of Army,
• Authorised to issue Gate Pass
Central Armed Forces, Police, DRDO foreign-institutions etc. •Accountable for ensuring
for personnel and for goods.
for bringing about anoverall improvement in the Quality of smooth functioning in RDSO
performance of the Force. regarding safety.
1.7 Security CSC •Authorised to approve
•Rendering consultancy services on security related
procurement of security related
equipmemt to Zonal Railways and development, adoption & •Accountable for any lapses in
equipment for
absorptiopn of new technology for securited related item and safety
safety process
equipements on Indian Railways.
•Filed trials of new security equipment under process of
installation and inspection of performance of security related
items being used on Zonal Railways.
•National and International colaboration in Research /
training and development
•Standarisation , updating and revision of Uniform and other
uniform items for RPF / RPSF
•Standardisation, updating and revison of Morchas , RPF post
buildings, baarrack etc.
•Organising seminars on security related subjects for officers

and supervisors of ZXonal Railways including non security
departments .
•Technical assistants to Railway Board and Zonal railways /
Production / Units on security matters
•Any other items advise by DG/ RDSO, DG/RPF and Raiway
Board
INFRA Vertical: PED-INFRA-I & PED/INFRA-II are head of following directorates
and brief of function of these directorate is as under:
2.0
PED/INFRA-I
•Statutory Track Monitoring of IR track by Track Recording
Cars. Development of new systems for inspection and
monitoring of Track.
•Testing of Track components like Sleepers, Fastenings ,
welds etc. in Track Lab.Preparation and revision of on Track
•Authorized for all Track
Machine specifications, Manuals, Maintenance instructions •Accountable for all Track
2.1 TM ED Monitoring (TM) operations in the
and Guidelines, List of critical Spare Parts, Inspection- Monitoring function
organization.
Checklists, Maintenance Schedule Manuals, Indigenization of
Spare parts etc. Development and Standardization of Small
Track Machines and P. Way measuring tools.
•Development of vendor for small track machines available
with TMM Directorate.
•Monitoring of Track parameters of Track on Indian Railways
and development of small machines •Authorized for all TMM •Accountable for all TMM
2.2 TMM ED
i. Rail operations in the organization. function
ii. Rail Lubrication •Accountable for all Track

•Authorized for all Track
2.3 Track-I ED iii. Corrosion prevention of Rails function
operations in the organization
iv. Analysis of Rail failures
v. LWR/CWR ,Coordinating work related to following

activities pertains to EDST-I, EDST-II & EDST-III
a) Establishment matters
b) Logistics: Stores matters, Record section , Office
accommodation
c) Furniture
d) Photocopiers, AMC etc
e) ISO matters
f) GMs,/PCEs/CTEs/CAOs Conference
g) Computer & Computer related correspondence
and procurement.
h) Training included CAD
i) Operation of website for Track Design Dte.
j) Pre-selection training for AEN,SSE Exam.
k) Cell of OS/Track 12. Rajbhasha
l) IPWE
m) Training of officers/Staffs/ Probationers
n) Track sectional Library, Rly Bd. Annual & Year
book.
o) Inspection note of ME/DG and others
p) Service Engg.
q) GCM, CBRR, GMT booklet
r) Safety
s) Five Year plans & projects progress
t) Audit & Inspection note.
u) RDSO’s quarterly & Annual Reports etc.
v) GST related general works.
vi. Speed clearance of new and modified rolling stock.
w) Study of results of Oscillation trials
x) Schedule of dimensions (SOD)
y) Co-ordination of sanction of condonation of SOD

for infringements
vii. Standing Criteria Committee, Track Structure
a) Rail Stress calculation Methodology
b) Study regarding High Speed & Heavy Axle Load
Operations
c) Rail Wheel interaction and derailment
d) Speed clearance and Trial Report of Locomotives
e) Rail fracture detection systems
f) WILD/Weigh Bridge
g) Track Manual
h) IRPWM
i) TSC Meetings
viii. Level crossing, AT Welding of Rails-
a) Related Specification & Manual, Development
of AT Welding Technique, AT weld Fracture,
Analysis, Training &Certification of AT welders
along with updating the details on TMS.
b) FB Welding of Rails- Related Specification &
manual, Development of FB Welding Technique,
Scrutiny of QAP of F.B Welding Plants, Quality audit
of FB welding Plants, FB weld Fracture Analysis.
c) Reply Railway Board References and Firms- All
items related to AT welding and FB Welding of
Rails.
d) TSC- All items related to AT welding and FB
Welding of Rails.
e) Reply of Parliament Question, RTI and any other
Sources- All items related to AT welding and FB
Welding of Rails.
ix. Any other work assigned from time to time by higher

officials.
a) USFD Testing of Rails and weldsRelated
Specification & Manual of Vehicular USFD &
Pedestrian USFD testing for both departmental &
Outsourced work, Training of USFD operator /
supervisor with updating details on TMS,
Benchmarking of Vehicular USFD system, Scrutiny
of QAP of USFD testing of Rails and welds.
b) H3B and H3C electrode- Related Specification &
Manual, vendor related matter.
c) Reconditioning of Cupped AT welded Joints &
Wheel Burnt / scabs of rails- Related Specification
& Manual, vendor development.
d) To develop authorized service providers of M/s CTF
France for carrying out reconditioning of cupped
AT welding joints and wheel burn/ scabs of rails by
'Translamatic Robotic Welder' technology on Indian
Railways.
e) Reply Railway Board References and Firms-
All items related to USFD Testing of Rails and
welds, H3B and H3C electrode,
Reconditioning of Cupped AT welded Joints &
Wheel Burnt / scabs of rails.
f) TSC- All items related to USFD Testing of Rails
and welds, H3B and H3C electrode,
Reconditioning of Cupped AT welded Joints &
Wheel Burnt / scabs of rails.
g) Reply of Parliament Question, RTI and any
other Sources- All items related to USFD
Testing of Rails and welds, H3B and H3C

electrode, Reconditioning of Cupped AT
welded Joints & Wheel Burnt / scabs of rails.
h) Association in various activities related to
development of AT and FB welding of Rails.
i) Preparation of PCDO & MCDO j. Any other
work assigned from time to time by higher
officials.
x. Rail Grinding
a) Study for optimization of rail/wheel profile to
increase rail life.
b) All issues pertaining to Metro Systems.
c) Glued Joint
d) Fish Plate and Fish Bolt
•Research, Design and Development of :
i. Switch-Over-riding switch & Thick Web Switch
ii. SEJ including Improved SEJ
iii. Composite Sleeper
a) Correspondences related to 'Speed over
Turnout’
b) Quality Audit and Developmental Inspection •Accountable for all Research ,
•Authorized for all Research ,
of track components at Kolkata, Bhilai/ Design and Development of
2.4 Track-II ED Design and Devlopment of Track
Raipur, Asansol, Silvasa & Mumbai Track function
operations in the organization
c) Works related to ME/PCDO, DG/MCDO, TSC
& other Seminar items etc.
iv. Crossing- Fabricated, CMS, Heat Treated Welded,
Weldable CMS
a) Reconditioning of Switch, SEJ and Crossing
b) Fittings for Steel Channel & HBeam sleeper
c) Canted Turnout
•Clearances& Correspondences related to Metro Rail Systems

•Vendor Directory
•Quality Audit and Developmental Inspection of track
components at New Delhi, Meerut, Jamshedpur &
Hyderabad.
•Works related to ME/PCDO, DG/MCDO, TSC & other Seminar
items etc. 3.2 DST-IV 1. Fastening 2. Ballast less track 3.
Washable aprons
•TMRS project on Improved Fastenings ADE/S&F 1. Concrete
& wooden sleep. Inserts 3. Special Cement. ERC 2. Rubber
Pads 3. GFN Liners 4. Metal Liners 5. Single Coil Spring Washer
6. Ballastless Track 7. Washable apron 8. TMS Project on
Improved Fastenings
PED/INFRA-II
•Advise on matters concerning Geotechnical Engineering to
Indian Railways
•Framing and updating Guidelines/Manuals/Specifications for •Authorized for all Geotechnical •Accountable for
Earthwork, Ballast and Tunnels. Engineering operations in the Geotechnical Engineering
•Super check of earthwork in new constructions, as and when organization function
directed by Railway Board.
2.5 GEOTECH ED
•Consultancy on Geotechnical Engineering problems to
various Zonal Railways.
• Training of Railway personnel in Geotechnical Engineering.
• Applied Research in Geotechnical Engineering.
• Adoption of new products/technologies pertaining to
Geotechnical Engineering
•Evolving new standard designs of bridges (Steel, RCC, PSC

and Composite etc.) for the latest loading standards.
•Development of new loading standards as per the needs of
Indian Railways.
•Speed clearance of new rolling stocks and locomotive for •Authorized for all Building & •Accountable for Building &
permitting it’s use on existing bridges. Structure (B&S) operations in the Structure (B&S) function
•Design of platform shelters, microwave towers and other organization
structures of standard nature.
•Formulation, updation and revision of Code of practices for
the Design of Steel/RCC/PSC and Arch Bridges as well as Sub-
structure.
•Investigations and rehabilitation schemes of old bridges for
running of heavier trains.
•Inspection of welded plate girders and open web girders
during their fabrication for use on the railways.
2.6 B&S ED
•Study of structural characteristics of bridge girders. Effect on
bridges due to train load including longitudinal forces.
•Field trials and laboratory tests for validation of existing
provisions and evolving new criteria for design and strength
assessment technique.
•Preparation of manuals and guidelines on aspects related to
inspection and maintenance of bridges.
•Study of bridge hydraulics, scour and river training works.
•Represent Indian Railways in various committees of Bureau
of Indian Standards and Indian Road Congress.
•Rendering consultancy services to the Zonal Railways
concerning bridge structures in gauge conversion project.
•In house software development for analysis and design of
bridges and other structures.
•Proof checking of designs of bridges submitted by
consultants through Zonal Railways.

•Developing list of competent manufacturers of girder
bridges and bearings.
•Any other function assigned by Railway Board.
Rolling Stock Vertical

3.0 PED/R&T is the Head of Administration Vertical. The brief function of various directorates under his control are as under:
•Carriage Directorate of RDSO is actively engaged in the
development of new designs / specifications and upgradation
/ standardization of the existing designs / specifications of
passenger coaches and its sub-systems. •The main activities
of the carriage directorate are:
a) Develop key drawings and specifications of new designs of
coaching stock.
b) Validation of design by tests and trials along with PUs and
testing directorate of RDSO. •Accountable for Carriage
c) Co-ordination with PUs and user railways in the area of function
3.1 ED/Carr-I ED failure investigation, design modification etc. •Authorized for all Carriage •Accountable for developing
d) Standardization of design between RDSO and the two PUs. operations in the organization key drawings for coach
e) Development of new advanced materials for coach
interiors
f) Formulation of maintenance instructions of sub-assemblies
like couplers etc.
g) Statutory clearance for operation of new rolling stock
h) Vendor development of safety items
i) Optimization of suspension parameters for all types of
rolling stock using vehicle dynamics simulation software,
NUCARS and ADAMS RAIL
j) The computer wing undertakes high end design activities

like finite element analysis,vehicle dynamics simulation, crash
analysis etc..
3.2 ED-Carr-II ED •ED- carriage II is working as Team of ED Carriage-I. •Authorized for all Carriage •Accountable for Carriage
operations in the organization function
with Carriage -I ED •Accountable for developing
key drawings for coach
3.3 ED/Wagon ED •The objective of this directorate is to design freight wagons •Accountable for Wagon
and their related components and ancillary equipments. •Authorized for all Wagon function
•New designs of wagons have been developed by Wagon operations in the organization •Accountable for developing
Directorate for a wide range of commodities and new design freight wagons
consignments, the largest being a 28-axle wagon of 296
tonnes carrying capacity.
•The wagon Directorate has also been rendering consultancy
to industry on special wagons for manufacturers executing
export orders.
•Complete inspection and testing services are provided by
Wagon Directorate to wagon building & component
manufacturing industry.
3.4 ED/MP ED •Coordination with Railway Board, Zonal Railways, •Authorized for all MP operations •Accountable for all MP
Production Units. in the organization function
a) Coordination with DG and other directorates. •Authorized for all approval of
b) Overall direction and approval of design and design and development
development.
c) Implementation of quality system in MP Date.
d) Overall direction to documentation and data control.
e) Manpower planning and human resource
development.
QA/Mech/D To segregate R&D activities from those of purchase •Authorized for all DLI operations •Accountable for seggregtion
3.5 ED
LI inspection, vendor development etc in the organization of R&D activities from other
activities
To segregate R&D activities from those of purchase •Authorized for all BB operations •Accountable for seggregtion
QA/Mech/B
3.6 ED inspection, vendor development etc in the organization of R&D activities from other
B
activities
To segregate R&D activities from those of purchase •Authorized for all Kol operations •Accountable for seggregtion
QA/Mech/K
3.7 ED inspection, vendor development etc in the organization of R&D activities from other
ol
activities
3.8 Design/ICF ED Vacant - -
TRACTION & POWER SUPPLY Vertical
PED/Traction & PED/PS& EMU are is head of following directorates and brief of function of these directorate is as under:
4
Head - PED/PS & EMU
Directorate Function / Responsibility Authority Accountability
•Authorized for all PS operations •Accountable for train lighting
Design, Development and Standardisation of Train lighting
4.1 ED/PS in the organization and air conditioning activity
and air conditioning.
Design, Development and Standardisation of Electrical •Authorized for all EMU •Accountable for Electrical
Multiple units, Metro Rolling stock, Train lighting and air operations in the organization Multiple units, Metro Rolling
4.2 ED/EMU
conditioning. stock, Train lighting and and
air conditioning activity
Head -PED/Traction
•Authorized for all TI operations •Accountable for Traction
Design, Development, and standardisation of Traction
4.3 ED/TI in the organization Equipment activity
distribution equipment
•Electrical Directorate is responsible for design and •Authorized for all Electric •Accountable for Electric
development of all types of Electric Locomotives including Locomotives operations in the Locomotives activity
their sub-systems. organization
•It also deals with service related technical problems,
including standardization, indigenisation of technology/sub-
systems through industry and quality control/vendor base of
vital items of Electric Locomotive assigned to RDSO by
Railway Board.
•Work also includes evaluation of new technologies and up
gradation of product for higher performance, reliability and
economies in operation.
•Holding of various types of Electric Locos on IR except WAG-
6 A, B, C and WAP5/WAG9 which were imported in limited
numbers with transfer of technology, all locos were designed
4.4 ED/RS
indigenously at RDSO .
•With adoption of 3-phase technology and import of WAG-
9/WAP-5 class 6000HP, 25KV with TOT from the then
M/s.ABB, Switzerland.
•IR possesses state of art technology in field of Electric Locos.
•These locos are now being indigenously manufactured at
CLW since 1998 and RDSO support this technology and
successfully indigenised vital sub-systems through industry,
thus bringing down cost of production of these locomotives in
India.
•WAP7 locomotives, indigenously developed is an example of
successful example of absorption of technology. •In case of
dual voltage Locomotives, the two figures show HP capacity in
AC traction mode and DC traction mode respectively.
Deals with initial registration, re-assessment of vendors and •Authorized for assessment of •Accountable for vendor
other activities connected with maintaining and updating the vendors registration
4.5 ED/IE/BPL master list of approved vendors for Electrical components.
4.6 ED/Design/CLW Vacant - -

4.7 ED/Design/BLW Vacant - -
S&T Vertical
5.0 PED/S&T is head of following directorates and brief of function of these directorate is as under
Directorate /Head Function / Responsibility Authority Accountability
Design Development of Electronic Interlocking System, Digital •Authorized for all Design •Accountable for
Axle Counters, verification, validation anmd cross approval Development of Electronic impannelment of Independent
5.1 ED/SIG-I
policy , impannelment of Independent Safety Assessor and Interlocking System, Digital Axle Safety Assessor
related works. Counters
Development of new type of signals , Point machines Data • Authorized for development of •Accountable for development
5.2 ED/SIG-II
loggor etc. new signals activity for signals
•All matters pertaining to Mobile Train Radio Communication
(GSM-R, LTE-R). •Correspondence/clearance related with
MRVC, High speed and urban transport system etc.
•Integrated Security Systems consisting of Video Surveillance
•System, Access Control System etc.Equipments related to
Networking, Switching Equipments, MUX,SDH, media • Authorized for all function of •Accountable for all matters
5.3 ED/TELE-I converter, IP-DSLAM, DWDM, IP-MPLS, SCADA etc. On board Mobile Train Radio pertaining to Mobile Train
Communication Systems, on board Internet Communication Radio Communication
•Connectivity, centralize Mailing System, Video Conferencing
System.
•Integrated Tunnel System.
•Equipment for ARTs & Communication arrangement from
Accident Site.Matters related to ISO, Co-ordination for
inspection policy, Periodic Vendor Status update, PCDO,

Telecom manual etc. VoIP Based Train Control
Communication System.
•Training of Officers and Staff.
•Matters Related to RTI, CPGRAM,Audit etc.
•SAG level Administrative and Establishment control of
Design Section.
•SAG level matters of Director/Telecom-I & JD/Tele-II.
•Imprest of Telecom Directorate etc. Any other works
assigned by PED/Tele.
•All issues related to TCAS and coordination with Railway
Board, Zonal Railways, other Railways, other directorates, all
TCAS assignments related with foreign Railways.
•All issues related to CBTC, TPWS. ETCS Level-2.
•Up gradation of TCAS for features of ETCS Level-2.
•Interoperability between TCAS & ETCS Level-2.
•Standardization of operating manual for TCAS & correction •Accountable for coordination
• Authorized for coordinating
5.4 ED/TELE-II in GR/SEM etc. Correction in GR/SEM to ETCS Level-2/TCAS with Railway Board regarding
issues in the organization
•Signalling requirements for running high speed trains, issues related to TCAS
dedicated test track etc. KAVACH-LTE, Trainset, three phase
EMU, ATO interface also, if required
•Any other works assigned by PED(S&T). Interface of LTE-R
with KAVACH. POC of LTE-R by C-DoT. SAG level
Administrative and Establishment control of TMS
•Any other work assigned by PED/S&T
Deals with vendor registration, multi-sourcing, inspection • Authorized for inspection and •Accountable for vendor
and technical capability assessment of vendors; Initial / technical capability assessment registration activities (NDLS)
5.5 ED/QA/S&T/NDLS Maintenance type testing / downgrading / deletion / of vendors (NDLS)
upgradation / continuation of RDSO approved vendors for
both Signal & Telecom.Deals with specific projects, which
have intricate inter-Directorate interface.

and technical capability assessment of vendors; Initial / technical capability assessment of registration activities (SBC)
Maintenance type testing / downgrading / deletion / vendors (SBC)
5.6 ED/QA/S&T/SBC
both Signal & Telecom. Deals with specific projects, which
and technical capability assessment of vendors; Initial / technical capability assessment of registration activities (BCT)
Maintenance type testing / downgrading / deletion / vendors (BCT)
5.7 ED/QA/S&T/BCT
and technical capability assessment of vendors; Initial / technical capability assessment of registration activities (HWH)
Maintenance type testing / downgrading / deletion / vendors (HWH)
5.8 ED/QA/S&T/HWH
and technical capability assessment of vendors; Initial / technical capability assessment registration activities (JP)
Maintenance type testing / downgrading / deletion / of vendors (JP)
5.9 ED/QA/S&T/JP
RESOURCE & TESTING (PED/R&T)
6 PED/R&T is head of following directorates and brief of function of these directorate is as under:
Head/Directorate Functions/Responsibility Authority Accountability
• Authorized for dealing with •Accountable for Metro

Deals with issues of Metro clearances and high-speed projects
6.1 ED/UT metro clearance and high-speed Clearance and high -speed
as a single window for all issues on the subject.
project issues
•Deals with:
1. R&D Projects (WILD, HAHW, OMRS, FBG Based WILD etc.) • Authorized for dealing with R&D •Accountable for R&D
2. Establishment of CRRs at IITs (KGP, Kanpur, Roorkee & projects, IMS implementation activities
Madras) Projects Coordinates with Academia (IITs & •Accountable for IMS activities
6.2 ED/Research
TMIR).
•ISO Cell- Deals with implementation and management of ISO
9001, And Integrated Management System for ISO 14001, ISO
45001 & ISO 50001 related issues at apex level for RDSO.
•Testing Directorate of RDSO is one of the important • Authorized for all Testing •Accountable for Testing
directorates of RDSO undertaking design validation and operations in the organization activities
homologation of all newly designed / modified rolling stock
developed in house or imported, employing the latest state of
6.3 ED/TESTING art data acquisition and analysis tools and techniques.
•Besides undertaking actual field trials, this directorate has
three laboratories for conducting stationary test as well.
•Testing Directorate is conducting trials of all rolling stocks
running on IR system and Metro Railways in India
•The Directorate renders advisory services on Metallurgical &
Chemical aspects in Standardization & R&D activities to the
design directorates of RDSO. • Authorized for all Metallurgical •Accountable for Metallurgical
a) Undertakes R&D Projects in the field of Metallurgy, & Chemical operations in the & Chemical activities
Non-destructive testing, Corrosion Engineering, organization
6.4 ED/M&C
Welding research, Polymer technology, Oil Lubricants • Authorized for taking R&D
and Tribology. projects of metallurgy
b) Metallurgical investigation of failed components,
received from Zonal railways.
c) Imparting regular & refresher training on Ultra-sonic
testing of rolling stock axles and rails for PWIs &

M&C Supervisors of Zonal Railways.
d) Testing & Evaluation of Materials, related to R&D
Projects, received from Design directorates.
e) Framing & review of specifications on Paints,
Welding consumables, Rubber & other polymeric
materials, USFDs including code of procedures on
UST.
f) Vendor registration/renewal on Paints, Welding
consumables, USFDs & Lubricants for M&Ps.
TRAFFIC & PSYCHOLOGY (ED/T&P) ED/T&P is head of the T&P vertical
7.0
•Deals with specific projects related to train operation
optimization and offering comments / suggestions on new
designs / developments / improvements in existing designs • Authorized for all Engineering •Accountable for Engineering
of products / services having direct impact on Traffic Psychological operations in the Psychological activities
department / Rail users from operating / commercial and organization
7.1 ED/T&P customers point of view.
•Also, Research and development for controlling human error
during Railway operation.
•Research & Development in the area of human development
Engineering Psychological tools for safety category of railway
staff, who are directly Involved in train operations.
Management Representative – MR
•Appointed as MR, •Overall implementation and maintenance of Integrated • Authorized to control of •Accountable for the
reporting to ED/ Management System. the contents, distribution, effective implementation and
Research for matters and general administration maintenance of IMS
pertaining to IMS in •Reporting Integrated Management System Improvements of all levels of documents.
addition to his to Management. •Accountable for smooth
functional •Authorized to issue conduct of internal and
responsibilities •Coordinating with outside agencies with respect to ISO approved documents to external audits
certification requirements. relevant departments.
•Assisted by DMRs and
staffs in ISO Cell. •Monitor achievement of IMS Policy and IMS Objectives. •Authorized to plan and
schedule IMS related
•Control of IMS Documents & Records activities.
•Responsible for Internal Audit, it’s follow up, Auditor •Authorized to close the
training and conducting Management Review Meetings nonconformities.
and maintenance of records of the same.
•Authorized to approve KPI
•Responsible for maintenance of records of corrective for the processes and
actions Departments as part of
organisation wide
•Responsible for monitoring Continual Improvement in all objectives.
processes and maintenance of records of the same.
Deputy Management Representative – DMR- EMS

•Functions as DMR for •Responsible, authorized and accountable for ensuring •Authorized to issue •Accountable for the
EMS and, reporting to Environmental Aspect identification and re–identification. approved documents effective implementation and
MR in addition to his •Responsible for deriving Significant Environment Aspects, pertaining to EMS in maintenance of EMS
functional ensuring review of Environment Policy, Environmental relevant departments. •Accountable for
responsibilities. Objectives and Targets at organisation level. •Authorized to close out improvement in
•Periodic review of Level 1 & Level 2 documents NCRs raised during internal Environmental Performance
•Assisted by Managers •Coordinating activities related to internal audit and site audit pertaining to EMS in RDSO
and staffs in ISO cell. audits till closure. •Authorized to approve • Accountable for compliance
•Participate in MRMs and ensure actions required for the KPI for the processes and obligation related to EMS.
same. Departments as part of
•Responsible for review of NCs and ensuring appropriate organisation wide
root cause, correction and corrective action are identified objectives pertaining to
for the NCs by the respective departments EMS.
•Coordinating activities related to training on EMS. • Authorized for ensuring
•Responsible for collection, analysis of data as per agenda compliance obligation
of MRM. related to EMS.
Responsible for Ensuring compliance obligation related to
EMS.
Deputy Management Representative – DMR- OH&SMS / Safety Officer

•Functions as DMR for •Responsible, authorized and accountable •Authorized to issue • Accountable for the effective
OH&S and, reporting to for ensuring Health hazards identification approved documents implementation and maintenance of
MR in addition to his and re– identification. pertaining to OH&SMS in OH&SMS
functional •Responsible for deriving Significant Health relevant departments.
responsibilities. hazards, review of OH&S Policy, Objectives • Accountable for OH&S Performance in
and Targets at organisation level. •Authorized to close out RDSO
•Assisted by Managers •Periodic review of Level 1 & Level 2 NCRs raised during internal
and staff in ISO cell. documents. audit pertaining to OH&SMS • Accountable for legal and other
•Coordinating activities related to internal requirements related to OH&SMS.
audit and site audits till closure. •Authorized to approve KPI
•Responsible for review of NCs and ensuring for the processes and
appropriate root cause, correction and Departments as part of
corrective action are identified for the NCs organisation wide Objectives
by the respective departments pertaining to OH&SMS.
•Coordinating activities related to training
on OH&S. • Authorized for ensuring
•Ensuring safety training, PPE, Refilling & legal and other requirements
functioning of Fire Extinguishers. related to OH&SMS.
•Responsible for conducting Health & Safety
committee meeting.
•Responsible for conducting mock drill
periodically as defined.
•Responsible for consultation and
participation of workers in OH&S policy,
Health & Safety committee, HIRA and
incident investigation
•Responsible for collection, analysis of data
as per
agenda of MRM
• Responsible for Ensuring legal and other
requirements related to OH&SMS.
Deputy Management Representative – DMR- EnMS

•Functions as DMR for • Responsible, authorized and accountable for ensuring • Authorized to issue •Accountable for the
EnMS and, reporting to review of Energy Policy, KPI’s, Objectives and Targets at approved documents effective implementation and
MR in addition to his company level. pertaining to EnMS in maintenance of EnMS
functional • Periodic review of Level I & Level II documents relevant departments. •Accountable for Energy
responsibilities. • Coordinating activities related to internal audit and Energy • Authorized to close out performance in RDSO.
audit till closure. NCRs raised during internal
•Assisted by Managers • Responsible for review of NCs and ensuring appropriate audit pertaining to EnMS
and staffs in ISO cell. root cause, correction and corrective action are identified • Authorized to approve
for the NCs by the respective departments KPI for the processes and
• Participate in MRMs and ensure actions required for the Departments as part of
same. companywide objectives
• Coordinating activities related to training on EnMS pertaining to EnMS.
• Responsible for communicating energy baseline and
targets
• Overall responsible for energy review, and for arriving at
Opportunities for improvement, control plans, action plans,
provision of resources, projections etc.
• Responsible for energy communication and conservation
efforts within the organistion.

• Responsible for analysis of data relating to energy
performance, for submission as input for MRM.
Process Owners/ HODs – Generic Responsibilities w.r.t IMS (EMS/OH&SMS/EnMS)

 Responsible, authorized and accountable for the overall performance of the process.
 Reviewing and approving DPMs and Quarterly review meetings.
 Deriving, ensuring and monitoring achievement of Environmental/OH&S/Energy Objectives, KPIs, EnPIs and related activities.
 Chairing Departmental ISO meetings and ensure ISO meetings are conducted periodically.
 Participate in MRMs and Internal audits and ensure actions required for the same.
 Maintain effective co–ordination of work with other Departments
 Ensure analysed data is utilized appropriately for decision making
 Ensure channel of communication defined is adhered to.
 Responsible for the ensuring initiation of Corrective Action. Indicating Resource requirements for provision of the same.
 Ensuring implementation of Continual Improvement projects, management programs and energy action plans
 Ensuring compliance to legal and other requirements related to the process
 Ensuring identification of Environmental aspects, OH&S hazards and deriving OH&S objectives, targets, management programs,
Operating Control Procedures, work instructions and emergency preparedness and response
 Ensuring identification of Energy aspects and deriving Energy objectives, targets, Energy action plans, Operating Control
Procedures.
 Address non–conformances if any, by necessary corrective actions under the guidance of MR/DMR
 Responsible for reviewing energy performance of the Department
 Responsible for identification of reasons for deviations in energy consumption
 Ensuring compliance to legal and other requirements related to the process
Task Force members’ responsibilities with reference to IMS (EMS/OH&SMS/EnMS)
 Preparation and revision of DPMs.
 Performing the activities of “Controller of documents”

 Maintaining records of Departmental ISO meetings with supporting data.
 Responsible for coordinating Internal audit and for identifying appropriate root cause, correction and corrective action for the
NCs
 Responsible for Maintaining Environment, OH&S, Energy related records.
 Responsible for Preparation of Energy Monitoring Plan for the Department
 Responsible for Identification of energy sources, energy use, consumption and opportunities for improvement in the
Department
 Responsible for Identification of Energy Factors in the Department
 Responsible for Identification of Persons in the Department whose actions may affect Significant Energy Use.
 Responsible for Monitoring and Measurement of Energy Consumption in the Department
 Responsible for imparting training to Departmental personnel on Environment, OH&S &Energy Policy, monitoring /
measurement and Objectives/Targets and for complying with them
 Responsible for review and follow up of Integrated Management Programs and for continual improvement programs & for
convening Departmental ISO Meetings
 Responsible for ensuring calibration/verification of energy measuring and monitoring devices.
Task Force Members responsibilities with reference to EnMS (Contributory Departments):
 Responsible, authorized and accountable for Maintaining Energy related records.
 Responsible for Document and Records Control in the Department related to EnMS.
 Responsible for imparting training to Departmental personnel on Energy Policy, monitoring / measurement and
Objectives/Targets and for complying with them
 Responsible for coordinating internal audit and for follow up actions.
 Responsible for ensuring calibration/verification of energy measuring and monitoring devices.
 Responsible for identification of contributory role be played by the Department in organisation wide EnMS, identify the
resultant activities and for controlling these activities.
Energy Core Group – Responsibilities with reference to EnMS:
 Responsible for the identification of specific energy factors in coordination with PE

 Responsible for energy monitoring and measurement in coordination with PE
 Responsible for fixing the energy baseline, energy objectives, energy targets, energy action programs in co–ordination with
DMR– EnMS.
 Responsible for evolving opportunities for energy conservation in coordination with PE.
ISO Cell - Responsibilities with reference to IMS:
 Preparation of Internal/External audit schedule, Preparation and summaries the internal and external audit findings, NC
closures
 Tabulate statistics of NC/observation given during audits and ensure compliances
 Ensuring updated IMS policy (EMS, OH&SMS & EnMS) are available in intranet and display in all locations
 Follow up of objectives of the organisation linked to individual departments
 Establishing uniformity in the various formats
 Maintaining records of Quarterly review meetings of MR office and other departments with supporting data
 Collecting the data for MRM agenda points and recording minutes in consultation with MR, DMR and consultants
 Maintain list of Task force members for EMS/OH&SMS/EnMS and ensure adequacy
 Co–coordinating activities related to training on EMS/OH&SMS/EnMS
 Communicating EMS/OH&SMS/EnMS objectives and targets, Energy baselines and OPI’s
 Updating of L1 & L2 documents formats in intranet.
ANNEXURE-4 RESPONSIBILITY & ACCOUNTABILITY MATRIX (KEY)

FUNCTIONARIES
ISO Clause Number
Directorate Head - Purchase

Directorate Head - Finance
Directorate Head -Pers &
Mechanical, Electrical)
All Directorate Head
Maintenance (Civil,
Directorate Head -
& Stores
Admin
DMRs
TITLE
ADG
MR
DG
ISO 14001
ISO 50001
ISO 45001
4. 4. 4. Context of the organization (Title)

4.1 4.1 4.1 Understanding the organization & its P P P P C C C C C
context
4.2 4.2 4.2 itscontext
Understanding the needs and P P P P C C C C C
expectations of (workers) & other
4.3 4.3 4.3 interested parties
Determining the scope of integrated P P P P C C C C C
Management systems
4.4 4.4 4.4 Environmental /Energy/OH&SMS C C P P C C C C C
Management system and its
process/General requirements
5. 5. 5. Leadership (Title)
5.1 5.1 5.1 Leadership and commitment P P P P C C C C C

5.2 5.2 5.2 Environmental Policy/Energy Policy/OH&S P P P P C C C C C
Policy
5.3 5.3 5.3 Organizational roles, responsibilities and P P P C C C C C C
authorities
- - 5.4 Consultation & Participation of C C P P P P P P P
Workers (OH&SMS)
6. 6. 6. Planning (Title)
6.1 6.1 6.1 Actions to address risks and opportunities P P C P C C C C C
- - 6.1.1 General (OH&SMS) C C P P P P P P P
- - 6.1.2 Hazard Identification and C C C P P P P P P

assessment of risks & opportunities
(OH&SMS) & Environmental aspects
(EMS)
- - 6.1.3 Determination of legal C C P P P P P P P
requirements and other requirements
(OH&SMS)
- - 6.1.4 Planning Action (OH&SMS C C C P P P P P P
6.2 6.2 6.2 Environmental/ Energy/OH&S objectives P P C P C C C C C

& planning to achieve them
- 6.3 - Planning of changes/Energy review C C C P P P P P P
- 6.4 - Energy Performance Indicators C C C P P P P P P
- 6.5 - Energy Baseline C C C P P P P P P
- 6.6 - Planning for collection of energy data C C C P P P P P P
7. 7. 7. Support (Title)
ANNEXURE-4 RESPONSIBILITY & ACCOUNTABILITY MATRIX (KEY)

FUNCTIONARIES
ISO Clause Number
Directorate Head - Purchase

Directorate Head - Finance
Directorate Head -Pers &
Mechanical, Electrical)
All Directorate Head
Maintenance (Civil,
Directorate Head -
& Stores
Admin
DMRs
TITLE
ADG
MR
DG
ISO 14001
ISO 50001
ISO 45001
7.1 7.1 7.1 Resources P P C C C C C C P

7.2 7.2 7.2 Competence C C C C C C P C C
7.3 7.3 7.3 Awareness C C P C C C P C C
7.4 7.4 7.4 Communication P P C P C C P C C
7.5 7.5 7.5 Documented Information(title) C C P P C C C C C
7.5. 7.5. 7.5.1 General C C P P C C C C C
7.5. 7.5. 7.5.2 Creating and updating C C P P C C C C C
7.5. 7.5. 7.5.3 Control of Documented Information C C P P C C C C C
8. 8. 8. Operation (Title)
8.1 8.1 8.1 Operation planning and control C C C C C C C P C
8.2 8.2 8.2 Emergency preparedness & C C C C C C C C C
response/Design
- 8.3 - Procurement (EnMS) C C C C C C C C P
9. 9. - Performance evaluation (title)

9.1 9.1 9.1 Monitoring, measurement, analysis and C C C C C C P P P
evaluation/---of energy performance and
the EnMS
9.1. 9.1. 9.1.1 General C C C C C C P P C

9.1. 9.1. 9.1.2 Evaluation of compliance C C C P C C C P C
2 2
9.2 9.2 9.2 Internal audit C C C P C C CC C C
9.3 9.3 9.3 Management review P P P P C C C C
10. 10. 10. Improvement(title)
10. - 10.1 General C C C P C C C C C
1
10. 10.1 10.2 Nonconformity and Corrective C C C P C C C C C
2 Action/Incident
10. 10.2 10.3 Continual Improvement (EnMS, EMS, P P C P P P P P P
3 OH&SMS)
P = Primary C = Contributory
ANNEXURE-5 SEQUENCE AND INTERACTION OF BUSINESS PROCESSES

Operational Processes Management System Processes
 All Departmental  EMCP- Environment

(Directorates)- Processes Management Control Process
 OHSMCP-Occupational Health &
Context of Safety Management Control
R&O arise from Organization Process
determining the
Internal & External  EnMCP- Energy Management
IMCP Process PLAN Control Process
Issues
 IMCP-Integrated Management DO
Control Process
IMCP, EMCP, OHSMCP
Processes required to address Risks &Opportunities & EnMCP,
Performance Evaluation
Evaluate Actions taken to address
Leadership Risks & opportunities
Risks of not
Planning
Promotes Risks-
considering needs of Needs of Actions to address Identified IMS Results
Based Thinking
Interested parties & Interested Parties Risks & Opportunities IMCP Process
Opportunities of
Fulfilling them IMCP, EMCP, OHSMCP
IMCP Process
& EnMCP,
Improvement
Update Risks & Opportunities
IMCP
CHECK
ACT
ANNEXURE-6 IMS OBJECTIVES

Sl What will be Resources Review
IMS Policy Framework Objectives Measures Responsibility Target
No. done required Method
1. Committed to development of safe,
modern and cost-effective railway
technology to cater to the growing To develop
needs of Indian Railway through To provide cost effective
No
excellence in Research, Designs and cost Cost Effective technology in Reviewed
additional Head- All
Standards by setting and reviewing effective reduction controls and Railway during every
resources Directorates
objectives and targets through railway measures savings domain, in MRM
continual improvement of Quality, required
technology each financial
Environment, OH & S and Energy, year
ensuring availability of information
and necessary resources
2. Comply with applicable relevant To satisfy all Monitoring Monitor No Concerned Compliance of Reviewed
standards, legal and other applicable of applicable additional Directorate applicable during every
requirements for environmental legal and compliances compliances resources Heads requirements MRM
sustainability other required
requirements
3. Continual development of Design, Development Bring about Look for New No Design Atleast one Reviewed
Specification and Standards of of New New Design, Design additional Directorate New Design & during every
products, processes and Supply Design & Specification development resources Head Standard per MRM
Chains for improved Quality & Standard and Standard required year
Safety in train operation to meet
customer expectations.
4. Ensure to protect environment, Actively Continual EMPs to As per Head of Completion of Reviewed
prevent pollution, controlling and reducing improvemen improve EMPs Environment/ EMPs during every
mitigating the environmental waste t of EMS environment DMR-EMS MRM
impact in all areas of Performance al
operation through performance
with a focus Monitoring
on Programs
conserving
natural
resources
5. Ensure Safe, Clean & Healthy - Monitor and Increase
work Environment for prevention control all loss Prevent No
safety Safety
of Injury and ill Health with exposures to number of additional Reduce than
awareness Officer/ DMR-
participation of employees & enhance safety resources last year
through OH&SMS
stakeholders occupational concerns required
trainings
health &
safety
performance Reviewed
during every
Adopt safe More No Safety Officer More than
- To prevent MRM
and healthy number of additional / DMR- last year
work related
work Job safety resources OH&SMS
injury and ill-
practices Analysis required
health &
incidents &
Training
provide safe
Enhance More resources
and healthy
competency number of
work
practices, of all safety

Employees trainings
- Enhance to pursue
competencies work in safe,
of all efficient
Employees to
pursue work
in safe,
efficient
manner
Energy Action Plans
conserve Reviewed
conservation for Energy As per
Committed to achieve energy energy & Completion of during every
6. measures & conservation Action Director EM
performance improvement natural EnAPs MRM
resource & resource Plans
resources
conservation conservation
Comply with applicable legal and
other requirements, related to
Energy efficiency, energy usage
To satisfy all
and deployment of energy Monitoring Monitor all No
Applicable Concerned Compliance of Reviewed
efficient products and services of applicable applicable additional
7. legal and Directorate applicable during every
that impact on energy legal legal resources
other Head requirement MRM
performance and support design compliances compliances required
requirements
activities that ensure optimization
of energy usage

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Apex Integrated Systems Manual

Document Code: AISM

Research Designs and Standards Organisation:

Telephone No: (0522) 2450779, 2465746

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Additional Director General (ADG)

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APPROVER / DISTRIBUTION LIST

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CHANGE HISTORY & RECORD

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IMS Integrated Management System

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ISO 19011:2018 : Guidelines for Auditing Management Systems

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3 TERMS AND DEFINITIONS

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4 CONTEXT OF THE ORGANISATION

4.2 UNDERSTANDING THE NEEDS AND EXPECTATIONS OF INTERESTED PARTIES

4.3 DETERMINING THE SCOPE OF THE ENVIRONMENT/ OH&S/ENERGY MANAGEMENT

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EMCP- Procedure for Environment Management Control Process

OHSMCP- Procedure for Occupational Health & Safety

EnMCP- Procedure for Energy Management Control Process

IMCP- Procedure for Integrated Management Control Process

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5 LEADERSHIP AND WORKER PARTICIPATION

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 Supporting the establishment and functioning of health and safety

Sh. Sanjiv Bhutani

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 Dissemination of the Policy is achieved through awareness programmes, display of Policy

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5.4 CONSULTATION AND PARTICIPATION OF WORKERS (Cl. 5.4 of OH&SMS)

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Reference Documents: Procedure for Consultation and Participation, in Occupational

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6.1.1 Environmental Aspects (Cl. 6.1.2 of EMS)

6.1.2 Compliance obligations (Cl 6.1.3 of EMS & OH&SMS)

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 Has taken compliance obligations into account when establishing,

6.1.3 Planning action (Cl. 6.1.4 of EMS & OH&SMS)

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6.1.4.3 Assessment of OH&S Opportunities and other Opportunities for the

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6.3 Energy Review (CL. 6.3 OF EnMS)

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b) Identified, based on the analysis, SEUs.

6.4 Energy Performance Indicators

6.5 Energy Baseline (CL. 6.5 of EnMS)

6.6 Planning for Collection of Energy Data (CL. 6.6 of EnMS)