WeDoc

Minimum Viable Product

Document management
software for WeDoc
WeDoc aims to provide a robust & user-friendly document management
software that enables organizations to efficiently manage their
documents, streamline workflows & enhance collaboration.

Created By Role Duration

Syahrizal Farid UI/IX Designer 5 Weeks

Desktop View Prototype Mobile

 Document Managament Software ( DMS ) is software that aims to help manage
various types of documents, automate repetitive tasks, speed up & simplify the
document life cycle start from creating, storing, sharing & archiving or deleting

Background
documents.

WeDoc aims to provide powerful & easy-to-use Document Management

Software, that allows Businesses, teams, Individuals to manage their
documents efficiently, simplifying document workflows & enchange
collaboration.
Why DMS?

For users

Document Management Software (DMS) 


is a type of software that is included in the
"Software as a Service" (SaaS) category
which allows users to connect & use cloud-
based applications, making it easier for users
to access files anywhere & anytime.

Statistics show that increased Productivity &

Reduced costs are the most frequently cited
reasons by users in various surveys.

Source : https://financesonline.com/cloud-file-document-management-statistics/
Why DMS?

For businesses

The global market for document management software was Over five years, investment in document management results in a
valued at $4.89 billion USD in 2019. It is projected to reach 404% ROI. (Laserfiche, 2020)
$10.17 billion by 2025. (ReportLinker, 2020)
Key Features
1.Workflow Management 5.Team or 1-1 Chat
Allow users to automates repetitive task & Chat Features that allows communication &
streamline their document approval processes collaboration for both team and private
with role-based access controls & notifications. conversations for efficient collaboration.

2.Document Management 6.File Sharing

Allow users to organize documents such as store, Secure file sharing capabilites that enable user
retrieve document, version control, tagging, to share documents with team members, clients
metadata & search documents with easily. or external stakeholders.

3.Offline Mode 7.Status Tracking

Enables users to access and work on documents Provide visibility into the document lifecycle,
even without an internet connection that including document creation, review, approval
automatically update once the user is back online. & archiving with notifications of the progress of
documents.

4.Discussions and Forums: 8.Mobile accsess

Enable users to collaborate on specific enable users to access, view & collaborate on
documents. such as @mentions & notifications documents from their smartphones or tablets
to ensure seamless communication & with Responsive design & optimized experience
collaboration among team members. for seamless mobile document management.
Competitive Analysis

Workflow management

Document management

Offline Mode

Discussions & Forums

Team or 1-1 Chat

File Sharing

Status Tracking

Mobile Accsess

Strength : + Strong Colaboration features
 + Simple & easy to understand
 + Automations are easy to

+ Strong Ecosytem + Wide integration understand

Weakness - There is no workflow management

- Lack collaboration features - Mobile Accsess is less responsive
- Registration can only use business email - Lack collaboration features
Sitemap

Wedoc

Dashboard Header menu Documents Workspace Automations Manage Settings

Overview Schedule My Documents Upcomming All Automations Team General

Recent File Activity Team Documents On Progress Create Automations Member Integrations

Starred Messaging Recent Review

Notification File requests Needs to revise

Trash Approve
Userflow
1. A.Workflow Management - Approval Documents Offline Mode
Open
Select
Automation Check

START Notification Document Approval Action Accept Next step START Dashboard sync icon FINISH

Automation Archive FINISH

Workspace Reject 4 .Forum & Discussion
Revised
START Documents Select
Open
Discussion & Forum FINISH
Document Doc
1. B.Workflow Management - Creating Automation
Create

START Dashboard Automations Automation Creating automation FINISH Team or 1-1 Chat
START Header menu Messaging Select
Team
Chat
Document Management - Organize Document FINISH
Personal
START Documets Upload Upload FINISH

File Sharing
Select
More Organize Select
Share
Share

document START Dashboard Documents File File Setting FINISH

Tag Status Tracking

START Header menu Activity

Metadata
Check
FINISH
Status
Workspace Select

Status
Download Legend

Version
Upload

Mobile Accsess
Manage
New doc Action Decision
Version History
Open web

START on Mobile FINISH

Page Direction
Sketch
Wireframes

Dashboard Documents Workspace

Automation Manage Setting

Design system
Primary - Color

Typography
Aa Circular STD
#1866E1 #4F8BE8 #E8F0FC #1F3556

Grayscale - Color
Headline - Black H1 40/Auto
Body Book Medium

Text 1 24/Auto Text 1 32/Auto #FFFFFF #EEEEEE #7C7C7C #484B4F

Text 2 20/Auto Accent - Color

Text 2 24/Auto
Text 3 16/Auto
Text 3 20/Auto
Text 4 14/Auto
Text 4 16/Auto
Text 5 12/Auto
Text 5 14/Auto
#7718E1 #E13E18 #D8E118 #18E1B1
Text 6 12/Auto

Icons - ( Google Material )

High Fidelity

Onboarding page

OTP as additional protection for user

User can enter username & password accounts. this helps maintain the integrity

if user already has an account & security of data stored on weDoc.

Users can also register if

they don't have an account

High Fidelity

Dashboard
User can check their
Users can communicate both

as a team and individually.

synchonization Users can create and manage
personal and team schedules. ( Key Feature 5 - Team or 1-1 Chat )
Sync up Offline
User can see summaries

of document activity ( Key Feature 3 - Offline mode )

Header Menu

Users can track the life cycle

Notify users of important

User can quickly access

of their documents. information that require

recent or starred document ( Key Feature 7 - Status Traking )

their attention.
High Fidelity

Header menu - Mobile

Header Menu Schedule Activity Messaging Notification

High Fidelity

Documents
User can upload, create & organize
User can retrieve document, version control,

their documents with easy tagging, metadata, Etc with this section
( Key Feature 2 - Document management ) ( Key Feature 2 - Document management )

User can share their document

securely by providing various

settings that help with security.
( Key Feature 6 - File sharing )
High Fidelity

Workspace

Users can quickly see the

Users can quickly see the
Users can also collaborate on
status of documents comment of documents documents from their smartphones
( Key Feature 1 - Workflow management ) ( Key Feature 4 - Discussion & Forums ) ( Key Feature 8 - Mobile accsess )

Users can open their document Real-time Collaboration This section can change

based on user selection

High Fidelity

Automations

Users can create Automation

Users can create their automation
based on their needs with a variety of options.
( Key Feature 1 - Workflow management ) ( Key Feature 1 - Workflow management )

List of automation
List of automation
Users can understand each process helped
based on team User created by icons and descriptions of each section
High Fidelity

Manage & Setting

Admin can see the entire team Users can Edit their profile

Admin can make a new team Users can Setting their

Preferences with whis section
Usability Testing
Participant requirements
Businesses
Team
Participant Task 1 Task 2 Task 3 Task 4 Task 5 Task 6 Task 7 Overall Task

Individual Completion rate (%)
Who require effective document
management & Collaboration Desktop 1 92%
Objective : Desktop 2 100%
Know learning abilities of new
user Mobile 1 92%
Understanding user pain points
when using a wedoc. Mobile 2 100%
Average Completion rate:
Average

Task Completion Rate (%): 100% 100% 100% 87% 100% 87% 100% 96%
Try to approve document
Try to move a document
Check Synchronization
Fail ( 0pt ) Distress or unexpected things ( 0.5pt ) Success ( 1pt )
Reply a mention from a document

Reply a message from chat

Share and set password of

document
Check document activity
Future recomendations
The results of the usability testing carried out show a good success
rate, but there are tasks that take a little time to complete, the user
thinks that maybe it only takes a little getting used to & the user thinks
that if there is a tutorial or documentation it will be helpful for new
users, So I thought what if there was a pop up tutorial that explained
the benefits of each feature for new users , however the assumption
must be verified again with usability testing in the future.

Leason learned
Recruit more participants, This allows us to gather more information
from representative users to provides more data and a broader
perspective. With more participants, we can better understand our
users, identify common usability issues, and develop weDoc better.
 WeDoc

Thank you
I appreciate you taking the time to look my Portofolio.

Let’s connect to discuss opportunities or simply to say hello!

Syahrizal.Fd@gmail.com +62851 6263 9060 Syahrizal Farid

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