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Practical No-1

AIM: - Create a document whileexploring various versions of MS-Word and explain their key features?
List down various shortcut keys used in MS-Word?

SOLUTION:

Microsoft Word is aword processor is a computer program for processing words. A Word
processor software provides a general set of tools for entering, editing, and formatting text. A word
processor has everything that a conventional typewriter has. It provides various useful features that
cannot be done on a typewriter.

Commercial versions of Word are licensed as a standalone product or as a component of Microsoft


365 suite of software, which can be purchased either with a perpetual license or as part of
a Microsoft 365 subscription, respectively. Microsoft Word is 27 years old. According to
Wikipedia, Microsoft Word was released upon an unsuspecting public on 25 October 1983.

It's now up to version 14. Not that there have been 14 versions. There were early numbering
inconsistencies (versions 1, 2 and then 6 in the 1980s and 1990s). More recently, it seems that
Microsoft is a superstitious place: it skipped from 12 (Word 2007) to 14 (Word 2010).

Word versions come in pairs.

• Word 97 represented a big change. Word 2000 consolidated on that change and Word
2000 was reliable, solid and widely used.
• Word 2002 represented a big change. Word 2003 fixed many of those problems and
again became a much-used, reliable version.
• Word 2007 gave us the biggest change in the user interface since the invention of the
toolbar and the mouse. It's a big jump from Word 2003.
• Word 2010 builds on Word 2007, fixes a lot of bugs, and introduces a few new features.

Word 2010 makes lots of tiny refinements to the user interface. For my money, it's a
generally more pleasant experience than Word 2007.

Word 2010

Word 2010: The milder, slightly better-behaved younger sister of Word 2007. Still can't find
anything. Just have to put up with it. But it is better than 2007. Really.

Word 2007

Word 2007: The new kid on the block. Makes me feel disorganized. Can't find anything.
Glamour does not outweigh substance. Word 2007 and I were never going to be friends.

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Word 2003

Word 2003: Many people think this will turn out to have been the last really good version of
Word. There was a massive two-year public beta test (known as Word 2002), and Word 2003
was really solid. It's still the version I turn to when I have a choice.

Word 2002

Word 2002: The Fisher-Price version. Big UI changes compared with Word 2000. And buggy.
Very buggy.

Word 2000

Word 2000: Solid, dependable, reliable. Like an old pair of runners. Much loved, but past its use-
by date.

------------------KEY FEATURES OF MS WORD--------------------

1. Text formatting

One of the most basic and essential features of MS Word is the ability to format text, whether
you want to change the font or size, add bold or italic formatting, change colors or alignment, or
make other stylistic changes.You can access text formatting tools by clicking on the “Home” tab
in the toolbar at the top of your screen. From here, you have a variety of different formatting
options to choose from.

2. Grammar and spell checker

Writing documents, whether for work or school, often requires a high level of accuracy and
attention to detail.This is where the MS Word spell checker can come in handy, as it
will automatically scan your document for any spelling or grammar errors that you may have
missed. You can find the spell checker by clicking on the “Review” tab in the toolbar.

3. Styles

In addition to basic text-formatting tools, MS Word also offers a range of customizable styles that
you can apply to your text. These styles are organized into categories, such as “Headings” or
“Quotes,” and offer different formatting options for different types of content.

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4. Templates

A template is essentially a pre-made document that you can customize to suit your needs. This
can save you time and effort, as you won’t have to start from scratch each time you need to
create a new document.There are many different templates available in MS Word, ranging from
simple text-based templates, like letterheads or resumes, to more sophisticated layouts, like
menus or brochures. Additionally, you can create and save your own template for your own use
or for sharing.

5. Add-ons

You can add custom functionality to your MS Word documents by using add-ins, which are
essentially extra features or tools that you can download and install.

.6. Page Setup

Page Setup is the feature to set up your document layout, including margins and orientation. This
feature helps change the size of the paper, set the number of pages per sheet, adjust the size and
margins of your document, etc.

7. Headers and Footers

Headers and footers are useful tools for adding text that will appear at the top or bottom of each
page in your document. This can be particularly helpful if you need to include information such
as page numbers, a watermark, or other small pieces of content that should stay consistent
throughout the entire document.

8. Symbols

If you need to use symbols or special characters in your document, such as mathematical
symbols, foreign language accents, etc., MS Word makes it easy to insert them into your
document with just a few clicks.

9. References and citations

MS Word has a feature to make it easy to cite references and include citations in your document.
Some features also include the ability to automatically create a bibliography based on the sources
you’ve cited, saving you time and effort when writing academic papers.

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10. Bullets and numbering

If you need to create a list of items in your document, such as a shopping list or summary
statistics, you can use this feature in Microsoft Word.so you can easily do so using the “Bullets
and Numbering” buttons from the toolbar

----------------------SHORTCUT KEYS USED IN MS-WORD-----------------------

To do this Press
Open a document. Ctrl +O
Create a new Ctrl +N
document.
Save the Ctrl +S
document.
Close the Ctrl +W
document.
Cut the selected Ctrl +X
content to the
Clipboard.
Copy the selected Ctrl +C
content to the
Clipboard.
Paste the contents Ctrl+ V
of the Clipboard.
Select all Ctrl +A
document content.
Apply bold Ctrl +B
formatting to text.
Apply italic Ctrl +I
formatting to text.
Apply underline Ctrl +U
formatting to text.

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To do this Press
Decrease the font Ctrl +Left bracket ([)
size by 1 point.
Increase the font Ctrl +Right bracket (])
size by 1 point.
Center the text. Ctrl +E
Align the text to Ctrl +L
the left.
Align the text to Ctrl +R
the right.
Cancel a command. Esc
Undo the previous Ctrl +Z
action.
Redo the previous Ctrl +Y
action, if possible.
Adjust the zoom Alt +W, Q, then use the Tab
magnification. key in the Zoom dialog box
to go to the value you want.
Split the document Ctrl +Alt +S
window.
Remove the Alt +Shift +C or Ctrl +Alt +S
document window
split.

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Practical No- 2
AIM: Create the block diagram of computer using drawing facility of MS word and group the
component of diagrams

Arithmetic

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COMPONENTS OF BLOCK DIAGRAM OF COMPUTER:

• STORAGE UNIT
1. SECONDARY STORAGE
2. PRIMARY STORAGE

• CENTRAL PROCESSING UNIT


1. CONTROL UNIT
2. ARITHMATIC AND LOGICAL UNIT

• INPUT UNIT
• OUTPUT UNIT

STEPS OF MAKING BLOCK DIAGRAM:-


➢ Go to MS Word, first go to insert, click on Shape and choose rectangle as a shape then
adjust its size according to your need.
➢ Then again choose a rectangle for new segment
➢ Now color it with the color you like to put.
➢ Then now, insert two parallelograms for the representation of input and output unit
➢ Now after all the representation start adding arrows to indicate the data flow and control
flow.
➢ Color it all and you need as you want
➢ Now your block diagram is ready.

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PRACTICAL NO 3
AIM: Create an invitation card for Fresher’s Party using the facility of Ms. Word
SOLUTION:

STEPS FOR MAKING INVITATION CARD:-


•Go to MS Word, and then click on insert and place a rectangle for background
•Then insert a designer background on it.
•Then go to Word Art and apply styles for heading and details as you like.
•After all this arrangements card is ready.
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Practical No. 4

AIM: - Create a timetable of your class and apply watermark “Timetable”.

SOLUTION:-

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Practical No 5

AIM:-Create a calendar for the current month.

SOLUTION:-

STEPS FOR MAKING THIS CALENDAR:-


1.) Go to MS Word, click on insert tab and insert a table of 5×7 size.
2.) Now, Merge column one for Month name and shade month name, days of the week, and all
the dates
3.) Now if you want shade the few days with different colors to show the festivals.
4.) Now your calendar is ready

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Practical No. 6
AIM:

Create a table in MS-Word with the following entries: S. No, Name, M1, M2, M3, M4 and M5 and apply
the following operations on it:

● Calculate the minimum marks in M1 and M3.


● Calculate the maximum marks in M2 & M5.
● Find the sum of total marks obtained in each subject.
● Find the average of total marks obtained in each subject.
● Convert the table into text.

SOLUTION:
S No. Name M1 M2 M3 M4 M5 SUM MIN MAX AVERAGE

1 MPOB 65 70 85 80 75 375 65 85 75

2 FAA 85 80 75 90 95 425 75 95 85

3 BM 75 60 95 70 85 385 75 95 77

4 BE 75 90 65 60 85 375 65 90 75

5 ITB 60 80 70 85 95 390 60 95 78

STEPS OF MAKING THIS PRACTICAL:-


➢ Go to the MS WORD , Insert the table of 10*6 as shown above.
➢ Mark the heading of each row and column.
➢ Then , apply formula from insert tab as shown

➢ Now as per part 1 find the sum of each.

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➢ Now after finding sum now find the minimum marks of each by applying formula.

➢ Now just like minimum find maximum marks

➢ Find average using formula

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Practical No 7
AIM: Create a document containing characteristics of computer and applications of computer.
Apply ordered bullets in applications
Apply unordered bullets in characteristics .

SOLUTION:
CHARACTERISTICS:

The characteristics of the computer system are as follows –


➢ Speed

A computer works with much higher speed and accuracy compared to humans while performing
mathematical calculations. Computers can process millions (1,000,000) of instructions per second.
The time taken by computers for their operations is microseconds and nanoseconds.

➢ Accuracy

Computers perform calculations with 100% accuracy. Errors may occur due to data inconsistency
or inaccuracy.

➢ Diligence

A computer can perform millions of tasks or calculations with the same consistency and accuracy.
It doesn’t feel any fatigue or lack of concentration. Its memory also makes it superior to that of
human beings.

➢ Versatility

Versatility refers to the capability of a computer to perform different kinds of works with same
accuracy and efficiency.

➢ Reliability

A computer is reliable as it gives consistent result for similar set of data i.e., if we give same set
of input any number of times, we will get the same result.

➢ Automation

Computer performs all the tasks automatically i.e. it performs tasks without manual intervention.

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➢ Memory

A computer has built-in memory called primary memory where it stores data. Secondary storage
are removable devices such as CDs, pen drives, etc., which are also used to store data.

APPLICATIONS OF COMPUTER

Computers play a role in every field of life. They are used in homes, business, educational
institutions, research organizations, medical field, government offices, entertainment, etc.

1. Home

Computers are used at homes for several purposes like online bill payment, watching movies or
shows at home, home tutoring, social media access, playing games, internet access, etc. They
provide communication through electronic mail. They help to avail work from home facility for
corporate employees. Computers help the student community to avail online educational support.

2. Medical Field

Computers are used in hospitals to maintain a database of patients’ history, diagnosis, X-rays,
live monitoring of patients, etc. Surgeons nowadays use robotic surgical devices to perform
delicate operations, and conduct surgeries remotely. Virtual reality technologies are also used for
training purposes. It also helps to monitor the fetus inside the mother’s womb.

3. Entertainment

Computers help to watch movies online, play games online; act as a virtual entertainer in playing
games, listening to music, etc. MIDI instruments greatly help people in the entertainment
industry in recording music with artificial instruments. Videos can be fed from computers to full
screen televisions. Photo editors are available with fabulous features.

4. Industry

Computers are used to perform several tasks in industries like managing inventory, designing
purpose, creating virtual sample products, interior designing, video conferencing, etc. Online
marketing has seen a great revolution in its ability to sell various products to inaccessible corners
like interior or rural areas. Stock markets have seen phenomenal participation from different
levels of people through the use of computers.

5. Education

Computers are used in education sector through online classes, online examinations, referring e-
books, online tutoring, etc. They help in increased use of audio-visual aids in the education field.

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6. Government

In government sectors, computers are used in data processing, maintaining a database of citizens
and supporting a paperless environment. The country’s defense organizations have greatly
benefitted from computers in their use for missile development, satellites, rocket launches, etc.

7. Banking

In the banking sector, computers are used to store details of customers and conduct transactions,
such as withdrawal and deposit of money through ATMs. Banks have reduced manual errors and
expenses to a great extent through extensive use of computers.

8. Business

Nowadays, computers are totally integrated into business. The main objective of business is
transaction processing, which involves transactions with suppliers, employees or customers.
Computers can make these transactions easy and accurate. People can analyze investments, sales,
expenses, markets and other aspects of business using computers.

9. Training

Many organizations use computer-based training to train their employees, to save money and
improve performance. Video conferencing through computers allows saving of time and
travelling costs by being able to connect people in various locations.

10. Arts

Computers are extensively used in dance, photography, arts and culture. The fluid movement of
dance can be shown live via animation. Photos can be digitized using computers.

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Practical No 8

AIM: Create a document on any 3 input and output devices:

• Create 3 hyperlinks that will take you to the page containing details of that part of
particular input device.
• Create 3 bookmarks that will take you to the paragraph containing details of that
particular output device
.
SOLUTION:

INPUT DEVICES

Keyboard

Keyboard is the most common and very popular input device which helps to input data to the
computer. The layout of the keyboard is like that of traditional typewriter, although there are
some additional keys provided for performing additional functions.

Mouse

Mouse is the most popular pointing device. It is a very famous cursor-control device having a
small palm size box with a round ball at its base, which senses the movement of the mouse and
sends corresponding signals to the CPU when the mouse buttons are pressed.

Generally, it has two buttons called the left and the right button and a wheel is present between
the buttons. A mouse can be used to control the position of the cursor on the screen, but it cannot
be used to enter text into the computer.

Joystick

Joystick is also a pointing device, which is used to move the cursor position on a monitor screen.
It is a stick having a spherical ball at its both lower and upper ends. The lower spherical ball
moves in a socket. The joystick can be moved in all four directions.

OUTPUT DEVICES

Monitor

The most general example of an output device is a monitor. It is also known as a Visual Display
Unit (VDU) and the major function of a monitor is to display the processed data like images,
videos, text, audio, etc. A monitor arranges the microscopic dots known as pixels in a rectangular
pattern to make images. The number of pixels present determines the sharpness of an image.

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Printer
Printers are another common example of Output devices. Printers primarily operate by producing
a copy, typically a hard copy or Xerox copy, of the information transmitted by the computer. The
printer receives electronic data from the computers and produces a hard copy of the processed
data. Printers are divided into two categories which are Impact Printer and Non-Impact Printer.
1) Impact Printer: In impact printers firstly the characters are printed on the ribbon which is then
smashed on the paper. In other words, we can say that Impact Printers uses a print head or hammer
to print the data on paper. The hammer or print head strikes an ink ribbon against the paper and
the character starts printing the paper. Some examples of impact printers are:
• Daisy wheel printer
• Line printer
• Chain printer
2) Non-Impact Printers: Non-impact printers do not use any hammer or print head to strike the ink
ribbon. These printers print characters or images without using ribbons. Non-Impact printers are
often known as Page Printers because they print one full page at a time. Some examples of non-
impact printers are:
• Laser printer
• Inkjet printer

Speaker
They are the audio output devices. Computer speakers are hardware output devices that
connect to a computer to reproduce sound. The signals used to reproduce sound from your
computer's speakers are produced by your computer's sound card.

STEPS FOR HYPERLINK AND BOOKMARK:


• Go to MS Word then go to insert tab and then click on hyperlink as shown and put an
address in the given box

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• Then apply bookmark as shown below.

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Practical No 9
AIM: Send Fresher’s Party Invitation Card to 5 different people using the Mail Merge feature of
MS-Word. Also write down the steps corresponding to it
SOLUTION:

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STEPS OF MAIL MERGE:


• Click on mailing tab as shown.

• Then, click on start mail merge do it step by step


• Following are the steps for mail merging.
• STEP1:

STEP 2

STEP 3

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Then edit the recipient as shown below

STEP 4

STEP 5

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STEP 6

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Practical No 10

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