GOOGLE FORMS

User guide book

Abstract
Google forms are widely used to create surveys easily and quickly since they
allow you to plan events, ask questions to your employees or clients and
collect diverse type of information in a simple and efficient way.

E-School Cambodia
info@e-schoolcambodia.com
 Google Forms | E-School Cambodia

& Google Forms

In this tutorial, learn how to use this free cloud-based program for creating
professional forms, quizzes, and more.

Using Google Forms :

1. Getting Started with Google Forms

Learn how to get started with Google Forms in this lesson.

2. Creating Simple Forms

Learn how to create several basic forms with a variety of question types.

3. Adjusting Your Settings

Learn how to adjust the settings of Your form to suit your own needs.

4. Sending Forms
Learn how to send forms in a variety of ways.

5. Organizing and Analyzing Responses

Learn how to best organize and analyze your responses once you start
receiving them.

6. Using Forms with Google Classroom

Learn how to use Google Forms to create interactive quizzes for your
class.

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& Lesson 1

Getting Started with Google Forms

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@ Getting Started with Google Forms

Google Forms allows you to create your own custom online forms and send them to others.
These forms can include surveys, quizzes, sign-ups, and more. When someone completes
the form, the responses will be stored in a Google Sheets spreadsheet for you. In this
lesson, you'll learn about the Google Forms interface, along with the various uses for it.

' How to get to Google Forms

Before you start using Forms, you'll need to make sure you're signed in to your Google
account. If you don't have one, you can review our lesson on creating a Google account to
get started.

An easy way to access Google Forms is through Google Drive. First, you'll need to click the
new button.

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Then, you'll click More > Google Forms.

' The Google Forms interface

The first time you open Google Forms, it will look pretty empty, but that's only because you
haven't created or filled out any forms yet. The interface is easy to use and allows you
to create new forms, open recent ones, access a variety of templates, and more.

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' What kinds of things can I do with Google Forms?

Google Forms has several uses, both personal and professional. Let's take a look at several
of its applications and possibilities.

Ø Personal: You can use it to create your own event invitations, gather contact
information, and find the best time to meet with various people.

Ø Work: Smaller businesses can easily use Google Forms to make their own job
applications, order forms, feedback forms, and more.

Ø Education: Teachers can use Google Forms to create quizzes and worksheets for
their students to complete.

In our next lesson, we'll cover the basics of creating your own simple forms, as well as how
to access the responses you receive.

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& Lesson 2

Creating Simple Forms

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@ Creating simple forms

Google Forms allows you to create and edit a variety of forms, either from scratch or by
using a template. We'll go over how to create your own forms, the various types of questions
you can use, and how to store and access any responses you receive.

In this lesson, we'll start with creating a blank form. On the Google Forms homepage,
simply click the Blank form button.

From here, you'll be able to create and edit your form. When you click the untitled question,
you'll notice that a few options appear. Let's take a closer look at this interface.

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' Types of questions

Google Forms offers a variety of questions for you to choose from. The type of question you
use will depend on what kind of answers you're looking to get with your form. Below are a
few types and how you can use them:

Ø Short answer: These allow your recipients to type anything they want as an answer.
They're good to use when you want personal responses for feedback or for written
portions of assignments.

Ø Multiple choice, check boxes, and drop-down lists: These questions allow
recipients to select answers from a list. They're helpful when you want a narrow
selection of responses, and they can be useful for quizzes.

Ø Linear scale: With this type of question, the answers are selected from a number
scale. This lets recipients rate things or give feedback on how they felt about
something, like an event or course.

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Ø Time or date: Recipients can fill out a time or date. You can use these to schedule
events, find availability, and more.

' Creating a multiple-choice question

As seen above, there are many types of questions you can create with Google Forms. In this
example, we'll be creating a multiple-choice question. The process for creating other types of
questions is fairly similar, and the general process will apply to most of them as well.

1 Click the Add question icon in the sidebar.

1

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2 Click the drop-down menu, and select the type of question you'd like to use.

3 Type your question in the Question form.

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4 Click Option 1 and type an answer you'd like to make available, then press Enter to
1 add another answer. Repeat until you have the number of answers you'd like to
provide.

â To preview your form and its questions, you can click the Preview icon in the top-right
corner. This allows you to view how your recipients will see the form.

' Using a template

Instead of creating a form from scratch, Google Forms offers plenty of templates for you to
use as a starting point. On the Form’s homepage, click Template Gallery.

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From here, you can select any of the available templates. They're organized into three
sections: Personal, Work, and Education.

From here, it's as simple as filling in the blanks. You can also add or delete questions as you
see fit.

' Choosing how to save your responses

Once you're happy with the form you've created, you'll need to choose how to store the
responses you'll receive. Google Forms offers two methods for storing responses:

Ø Inside the form: They will simply be logged in the Responses tab of your form.

Ø Using Google Sheets: Your responses will be stored in a spreadsheet.

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By default, your responses will be stored inside the form. However, if you'd like to save them
to a spreadsheet, here's how:

1 Navigate to the Responses tab of your form.

2 Click the More button.

3 From the drop-down menu, click Select response destination.

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4 Select either Create a new spreadsheet or select existing spreadsheet.

â The method you choose will depend on both the type of information you're collecting
and how many recipients you plan on sending the form to. We'll cover this in greater
detail in our lesson on organizing and analyzing your responses.

' What next?

Once you've finished adding your questions, your form will be ready to go! In the next
lessons, we'll talk about adjusting settings and sending the form out to all of your
recipients.

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& Lesson 3

Adjusting Your Settings

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@ Adjusting your settings

After you've created your form, you'll want to adjust its settings. Google Forms offers a
variety of settings that allow you to customize how your recipients use and interact with your
forms. In this lesson, we'll take a look at the different settings you can use.

To access the settings of your form, click the Settings icon in the top-right corner.

This will bring up the Settings menu with various options. You can toggle them on and off
according to your preferences.

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' When to use these settings

To give you a better idea of when you might want to use some of these settings, let's take a
look at a few real-world examples:

Ø Julia is posting a survey for employees on her company's internal website. For this,
she'll select Limit to 1 response so an employee can't complete the survey multiple
times. She may also select See summary charts and text responses if she'd like for
employees to be able to see the survey's current results.

Ø George is creating an invitation for his wife's birthday party. He might want to
select Edit after submit so invitees can change their RSVPs if something comes up.
He could also select Collect email addresses so he can send out updates or
reminders to everyone who responds.

Ø Sarah is a teacher using Google Forms to schedule parent-teacher conferences. She

could select Collect email addresses to gather parents' information for future
contact. She may also want to use Response receipts, which would give parents a
copy of the form, reminding them of the date and time of their conference.

Once you're happy with the settings you've chosen, you're ready to send your form to its
recipients!

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& Lesson 4

Sending Forms

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@ Sending forms

Once you've created your form and chosen the correct settings, you're ready to send it
off! To get started with this process, click the Send button in the upper-right corner of the
screen.

This will bring up the Send form menu. Before sending your form, you'll need to decide how
to send it out. Google Forms allows you to share your forms via email, direct link,
embedding, and social media sites.

Which one you choose depends on several factors, including who your audience is
and what you're using the form for. Let's take a look at the various options and how to use
them.

â No matter which method you choose, there will be an option to Collect email
addresses at the top of the menu. If you turn this on, your respondents will be required
to provide their email address. This can be helpful if you want to contact them in the
future.

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' Sending your form via email

If you have email addresses for everyone, you'd like to send the form to, email is probably
the easiest method. Simply enter all of the information in the form shown below and
click Send.

â If you check Include form in email, Google Forms will include your form in the email
itself, rather than providing a link to it. This could come in handy if your form is fairly
short or if you'd like your recipients to respond quickly.

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' Sharing your form with a link

Instead of using email, Google Forms can create a link to your form that you can share
wherever. When someone clicks the link, they will be taken directly to your form.

This method can be helpful if you don't know the email addresses for some of the people,
you'd like to send the form to. You could instead send it through a text or messaging app.

' Sharing your form via embed

If you have a website you'd like to host the form on, you can use the embed option. This will
give you some HTML code that you can copy and paste into a website editor
like WordPress.

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Doing so will display the form on your website. This method gives your audience easy
access to your form without them having to leave your website.

' Sharing your form via social media

You also have the option of sharing your form via social media sites like Facebook and
Twitter. If you want to share your form with a wider audience, this may be a route to
consider. Simply click the icon of the site you'd like to use.

This will open the site you've chosen and generate a post with a link to your form. You can
then edit the post to say whatever you'd like, then share it with your friends.

' Now it's time to wait for responses!

Once you've shared your form with others, it's just a matter of waiting to hear back from
them. Depending on your form, you may end up needing to organize or analyze these
responses. We'll go over how to do this in our next lesson.

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& Lesson 5

Organizing and Analyzing Responses

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@ Organizing and analyzing responses

After you've sent your form, it's only a matter of time before people start responding. To
access these responses, simply open your form and click the Responses tab. Here, you'll
find the results from everyone who's responded so far, along with several options.

' Using Google Sheets to organize your results

Although all of your responses can be accessed within the form itself, there may be times
when it's difficult to sort through and analyze everything. Luckily, Google Forms gives you
the ability to store and organize your results in a spreadsheet with Google Sheets.

To do so, click the Create Spreadsheet icon.

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This will bring up a menu where you can choose to either Create a new spreadsheet or
Select existing spreadsheet. For this example, we'll create a new one.

This automatically creates a spreadsheet and opens it in a new tab. Each row features the
responses from each respondent, and each column features a question from your form.

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' Analyzing your results in Google Sheets

At first the spreadsheet may seem overwhelming, but luckily Google Sheets has tools to
make things more manageable. We'll go over a few useful features you can use to analyze
your data.

Formulas perform simple calculations like adding and subtracting, while functions perform
more complex ones like averages and counts. Let's say you wanted to know the average
rating given by employees for an event you held. You could use the AVERAGE function to
calculate all of the ratings from one column.

â If you're expecting to receive additional responses, it's best to place your formulas in a
separate sheet. Any new responses will be added to the end of your current sheet,
which could make it difficult to find and edit your formulas.

If your form has a large number of responses, pivot tables can help you summarize the
data and make it easier to manipulate. You can go to Data > Pivot table to create one. In
our example, we created a pivot table showing how many times each number was chosen
for a certain question.

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Histogram charts and pivot charts can also be helpful for giving you an overview of your
responses. To create a chart, click Insert > Chart and select the chart you'd like to use from
the Chart type drop-down list. In the example below, we made a pivot chart showing the
distribution of how satisfied people were with the event.

The method you choose will depend on several factors, but all of the features mentioned above
should cover most of your basic analyzing needs.

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& Lesson 6

Using Forms with Google Classroom

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@ Using Forms with Google Classroom

Google Forms is typically used to create surveys, sign-ups, feedback forms, and more. It
also can be used to create quizzes that you can easily incorporate into Google Classroom.
There's a variety of question types you can use to make your own quizzes, and they
feature an array of customizable settings.

' Creating a quiz

To create a quiz, you'll first need to create a basic form. We go over this in greater detail in
our lesson on creating simple forms, but we'll cover some of the basics below.

Navigate to the Google Forms homepage, then click the Blank icon.

Before writing questions and answers for your quiz, you'll need to make some changes to the
form's settings. Click the Settings icon in the top-right corner.

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Click the Quizzes tab and toggle the Make this a quiz switch. Turning this on will make
several quiz options available that allow you to choose how your students will interact with
your quiz.

Once you've chosen your desired settings, click Save. You can then name your quiz and
start writing your questions. For more information on creating form questions, review our
lesson on creating simple forms.

' Selecting correct answers for your questions

For each question on your quiz, you'll need to define the correct answers. To do this, click
Answer Key.

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This screen will appear differently depending on the question type you've chosen. Let's take
a look at how to choose correct answers for several popular types of questions:

Ø With a multiple-choice or check-box question, simply select the correct answer(s) from
the available choices.

Ø For a short-answer question, type the answer in the Add a correct answer field.
You can also add multiple correct answers if the wording may vary for a particular
question. If you check off Mark all other answers incorrect, all answers that don't
match will automatically be marked incorrect. If you leave it unchecked, any answers
that aren't an exact match will be left for you to manually review and grade.

Ø Paragraph questions don't offer the ability to add correct answers. Because they're
longer and require more analysis, you'll need to read each individually and grade them
on your own.

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After choosing the correct answers, select how many points you'd like the question to be
worth using the points field.

You also have the option of using answer feedback. This gives students feedback on certain
questions, depending on whether they chose the correct answer. Click Add answer feedback
and type the messages you'd like to appear for correct or incorrect answers.

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Each question has a Required toggle switch. If you want students to answer the question,
toggle on Required. A red asterisk will appear next to the quiz question to let them know that
it is mandatory. If you want students to have the choice of answering the question, toggle off
Required.

Once you're satisfied with the question, you can preview it and give it a try to make sure
everything's correct. To do this, simply click the Preview icon in the top-right corner.

' Adding sections to your quiz

Depending on the number of questions, you may want to separate your quiz into multiple
sections. This will make it so that your questions are broken up across several pages instead
of having them all appear on one page.

To do this, simply click the Add section icon in the toolbar on the side.

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You can add questions to these sections by following the same instructions listed above. You
can also move questions to other sections by dragging and dropping them using the icon
shown below.

' Adding quizzes to classes

Once you've finished creating your quiz, you'll need to bring it over to your class. Much like
how you can attach documents, links, and videos to your assignments, you can attach forms.

When creating an assignment, click the Google Drive icon in the lower-left corner.

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Locate and select the quiz you've created, then click Add.

After you've sent the assignment with the quiz attached, your students will be able to
complete it. You can access responses the same way you would with any Google Form.

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