Module 2
Module 2
Module 2
REPORTS
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EAPP- SHS
Quarter 2 – Module 4: Determines the objectives and structures of various kinds of reports
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SHS
This instructional material was developed based from the Most Essential
Learning Competencies (MELC) in English for Academic and Professional
Purposes in response to the new normal scheme in learning delivery of the
Department of Education. This module was collaboratively reviewed by educators
and program specialists in the Regional Office V. We encourage teachers and
other educational stakeholders to email their feedback, comments, and
recommendations to the Department of Education at .
Congratulations, learner! You are now nearing the last part of the quarter and I am
glad you are doing great!
Previously, you are in a serious process in working and understanding the basic
principles of writing a position paper. By this time, you will be introduced to the next topic
with greater focus on determining the objectives as well as the different structures of
various kinds of report. In this module, you will be walked through the general introduction
to writing reports, outlining the different structures in order for you to be guided on how to
produce a clear and well-structured report anchored on research and analysis of a
particular data and of issues.
IV. PRE-TEST
Although there is no limit to the type of data gathering techniques you can
use, these are the most frequently used methods:
Note taking
This is the most common and easiest method of recording your observations.
Tips for taking notes include: organizing some shorthand symbols beforehand so that
recording basic or repeated actions does not impede your ability to observe, using many
small paragraphs, which reflect changes in activities, who is talking, etc., and, leaving
space on the page so you can write down additional thoughts and ideas about what’s
being observed, any theoretical insights, and notes to yourself that are set aside for
further investigation.
Photography
With the advent of smart phones, an almost unlimited number of high quality
photographs can be taken of the objects, events, and people observed during a field
study. Photographs can help capture an important moment in time as well as document
details about the space where your observation takes place. Taking a photograph can
save you time in documenting the details of a space that would otherwise require
extensive note taking.
The scope and style of reports varies widely. It depends on three key
factors: the report's intended audience, the report's purpose and the
type of information/subject to be communicated.
Congratulations learner, you are one step closer in finishing this module as you
have just completed the basic principles of writing report. Please note that you were
introduced to the most common types of report. The next pages of this module
focus on how a particular report is being written. You may now proceed.
There are a number of different assignments that may require you to write a report.
Selecting a format for the report may be somewhat difficult; however, using the correct
format will make the report structurally sound and help present information in a more
relevant way. The type of report format being used will depend on the content and context
of the report. Reports are a common academic genre in schools and universities.
Introductory Phase
Hence, this section indicates not just the context but the significance of research.
Moreover, the introduction encapsulates background information about the topic as it
provides discussion on the purpose of the study, research problem with hypothesis and
research questions and briefly touches on the methods to be applied in investigating the
research problem, and outcomes of the study. It also covers discussion on how paper is
organized.
1. research problem
2. significance and value of the problem
3. data and methods utilized
4. main findings
5. implication in the light of other research
A research abstract has a word limit. The most common word limit is 100. This is
a challenging part of writing a report because it is difficult to write the many things that
you want to impart in just a few words.
List of Contents
A list of contents is a useful component of a report as it guides the readers to find
their way through the different parts of the report. Hence, the consistency of the page
numbers with the parts of the report is vital. Inconsistent page numbering would result to
the reader’s confusion.
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Review of Literature
The Review of Related Literature (RRL) provides study background and
environment. The intention of the RRL is to locate the study in its area of discipline and
reveal its relevance and significance in the environment. The RRL would indicate if your
topic is building on previous researchers or if it is a new area of inquiry. The RRL should
make one realize that a study is worth pursuing or not.
According to Silverman (2006), RRL is not a “litany” of all studies done
related to the topic. It is also not an inventory of the accomplishments of other authors on
the same topic nor it is a map of projects similar to the area of study. Rather, it is an
environmental or disciplinal context that leads one to locate one’s study. Hence,
Silverman (2008) recommends the following points:
● Focus only on studies that are vital and relevant in defining your research
problem.
● Organize what you say in the form of an argument rather than a simple
description of other studies.
Research Methodology
In research, the research process is as important as the research content.
Thus, a research report must also contain a description of the research strategy. The
readers will be interested in finding how you arrived at a particular study result. Siverman
(2008) pointed out that the readers would be interested to know the following:
1. Research topic
2. Case (s) you have studied
3. Research methods you have chosen to use
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This part of the research report is sensitive hence must be dealt with caution. In
order for you to answer questions such as: Is your methodology appropriate for the
research problem? How did you reach that conclusion? Silverman suggested that to be
able to answer methodological questions, you have to be familiar with and knowledgeable
about the following:
● Data you have studied
● How you obtained those data
● What claims you are making about the data
● Methods you have used to gather the data
● Why you have chosen this methods
● How you have analyzed your data
1. “be comfortable with developing categories and making comparisons and contrast”
2. “be open to possibilities and see contrary or alternative explanations for the
findings”
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Often reports are structured in a way that reflects the information finding
process and the writing up of the findings: that is, summary of the contents, introduction
or background, methods, results, discussion, conclusion and/or recommendations. The
inclusion of recommendations is one reason why reports are a common form of writing in
industry, as the informed recommendations are useful for decision making.
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Practice Task 1
Congratulations, learner, for finishing your first task. I have prepared another
activity for you to accomplish and just the same, read carefully and follow the
instructions. Good luck!
Practice Task 2
Instructions: Compare and contrast the three (3) types of report using Venn
diagram drafted below. (You may use extra sheet if necessary)
Technical Report
Field Report
Scientific Report
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VII. POST-TEST
Congratulations on completing your recent activities. I am certain that
you have learned a lot about the topic being delivered through the
course of this module. In this stage, you will be assessed on how far
you understood the discussion, remember that this portion of the
assessment will be recorded and just the same, carefully read and understand the
instructions.
A. TRUE OR FALSE
Instructions: Carefully read through the following statement/s. Write the word TRUE if the
statement is correct, otherwise, FALSE. Write your answer on the space
provided. (You may use another sheet of paper if necessary)
1. Report is written in a single narrative style from start to finish, each
section of a report has its own purpose and will need to be written in an
appropriate style to suit.
2. The purpose of a scientific report is to clearly communicate your key
message about why your scientific findings are meaningful.
3. Laboratory reports are assigned with the intention of improving your
understanding of key theoretical concepts by applying methods of careful
and structured observation of and reflection about, people, places, or
phenomena existing in their natural settings.
4. Technical writing is a form of writing technical communication or
documentation in science and technology or applied science that helps
people understand a product or service.
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Prieto, N. et al (2017). Practical Research 2 for Senior High School. Quezon City:
LORIMAR PUBLISHING, Inc.
https://www.facinghistory.org/resource-library/teaching-strategies/k-w-l-charts
https://opentextbc.ca/researchmethods/chapter/writing-a-research-report-in-
american-psychological-association-apa-
style/#:~:text=An%20APA%2Dstyle%20empirical%20research%20report%20con
sists%20of%20several%20standard,results%2C%20discussion%2C%20and%20
references.
https://www.eapfoundation.com/writing/reports/structure/
http://www.gronet.org/reports/Structure-of-Reports-Learnhigher.pdf
https://www.eapfoundation.com/writing/reports/structure/
https://libguides.usc.edu/writingguide/fieldreport
https://www.anu.edu.au/students/academic-skills/writing-assessment/report-
writing/science-reports
https://www.dlsweb.rmit.edu.au/lsu/content/2_AssessmentTasks/assess_tuts/rep
orts_LL/report.pdf
https://www.google.com/search?q=report&rlz=1C1CHBD_enPH875PH875&sour
ce=lnms&tbm=isch&sa=X&ved=2ahUKEwiwneKLwNLqAhWywosBHVuRA7YQ_
AUoAXoECBIQAw#imgrc=sgR6Nb_YenwMlM
https://www.google.com/url?sa=i&url=https%3A%2F%2Fwww.innovatia.net%2Fb
log%2Fthe-future-of-technical-writing-from-books-to-topic-based-
authoring%2F&psig=AOvVaw2pVURiFrkSV1Cb-
msIhngG&ust=1595014985923000&source=images&cd=vfe&ved=0CAIQjRxqFw
oTCODe1Ja60uoCFQAAAAAdAAAAABAJ
https://www.google.com/url?sa=i&url=http%3A%2F%2Fwww.oneworldoneocean.
com%2Fvideo-
media&psig=AOvVaw3c_KCAeFWIUVMHIEvFovn4&ust=1595016440674000&s
ource=images&cd=vfe&ved=0CAIQjRxqFwoTCIC4m4PA0uoCFQAAAAAdAAAA
ABAD
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