Select a Function to learn:
Basic Formulas: Count Formulas:
MUTIPLICATION COUNT
SUBTRACTION COUNTA
DIVISION COUNTIF
AVERAGE
MAXIMUM SUM (Adding) Formulas
MINIMUM SUM
INT SUMIF
IF Formulas
IF
NESTED IF
CLICK ABOVE
LOOKUP Formulas
LOOKUP
HLOOKUP
VLOOKUP
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This is the 'Function Bar'
Select a function from the list
Or you can type the Function you want
Click 'OK' when you are finished
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2
5
Used to multiply all the numbers in a
range of cells.
10
=H11*H12
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50
10
Used to take numbers away from
each other.
40
=H11-H12
10
50
-40
=H11-H12
Be careful about negative results
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50
Divides numbers in a range of cells. 10
5
=H11/H12
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1
2
3
4
5
10
Used to find the HIGHEST number in a 7
8
set of values 9
10
=MAX(H4:H12)
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1
2
3
4
5
10
7
Used to find the LOWEST number in a
8
set of values. 9
1
=MIN(H4:H12)
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1
1
3
4
5
9
6
Returns the AVERAGE of a set of numbers.
8
8
5
=AVERAGE(H4:H12)
H4:H12)
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Removes decimals from numbers or calculation results
6.1
5.7 5.7
5 34
=INT(D12) =INT(H4*H12)
culation results
(H4*H12)
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1 1
2 2
3 3
4 4
5 5
Used to ADD all of the numbers 6 6
in a range of values 7 7
8 8
9 9
45 45
=SUM(F4:F12) =I4+I5+I6+I7+I8+I9+I10+I
5+I6+I7+I8+I9+I10+I11+I12
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1
2
3
4
5
6
Used to count the amount of cells that p <<< This letter will not be counted
contain numbers 8
(cells containing words are not included) 9
8
=COUNT(H4:H12)
<<< This letter will not be counted
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MARCH
APRIL
MAY
JUNE
AUGUST
Used to count the amount of cells that
SEPTEMBER
contain numbers OR text OCTOBER
(empty cells are not included) NOVEMBER
8
=COUNTA(H4:H12)
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MARCH
APRIL
MAY
JUNE
JUNE
Used to count the number of cells that AUGUST
contain particular data SEPTEMBER
OCTOBER
(in this example we are counting the NOVEMBER
number of times "June" appears)
2
=COUNTIF(G4:G12,"June")
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D 1
B 2
C 3
D 4
E 5
D 6
Used to ADD together numbers that meet G 7
criteria that you set H 8
(in this example we are adding all numbers I 9
that are next to the letter "D")
11
=SUMIF(H4:H12,"D",I4:I12)
H4:H12,"D",I4:I12)
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DISCOUNT?
Yes
You get a discount
=IF(D10="Yes","You get a discou
Used to produce ONE OF TWO OUTCOMES
based on an IF QUESTION AGE
(tested cells can contain numbers or text) 18
You are old enough to drive
Use speech marks for letters or words
=IF(L12>=17,"You are old enou
t a discount
s","You get a discount", "You do not get a discount")
enough to drive
17,"You are old enough to drive", "You are not old enough to drive")
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Example:
Football games have ONE o
1) Home win
2) Away win
3) Draw
HOME TEAM GO
Used where you have THREE OR MORE POSSIBLE
OUTCOMES based on an IF QUESTION
(multiple IF functions nested together)
=IF(H7>J7,"Home wi
mple:
ball games have ONE of THREE possible outcomes:
Home win
Away win
Draw
HOME TEAM GOALS AWAY TEAM GOALS
4 4
RESULT: Draw
IF(H7>J7,"Home win", IF(H7<J7,"Away win", "Draw"))
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Used to LOOK UP data that is stored in ROWS
The "H" in HLOOKUP stands for "Horizontal"
Item Monitor Speakers Keyboard
Stock No 4 11 8
Price £87.99 £17.99 £4.95
Price of a Keyboard: £87.99
=HLOOKUP(G6,F6:I8, 3, FALSE)
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Used to LOOK UP data that is stored in COLUMNS
The "V" in VLOOKUP stands for "Vertical"
Item Stock No Price
Monitor 5 £78.00
Speakers 14 £12.99
Keyboard 32 £4.95
Mouse 23 £19.95
Motherboard 18 £70.00
Hard Drive 6 £65.00
Flash Memory 45 £12.00
Laptop 4 £299.00
DVD ROM 9 £9.99
Stock No of Laptops: 4
=VLOOKUP(H11,H3:J12,2,FALSE)
