Occr
Occr
Occr
External Services
1. Registration of On-Time Certificate of Live Birth
A process of registering Certificates of Live Birth of newly born child, born in Legazpi City, within thirty (30)
days from the date of birth.
Classification: Simple
1. Present and submit 1.1 Receives Certificate of 10 minutes/filled City Civil Registrar
Certificate of Live Birth Live Birth up documents
and other required Administrative Officer
attachments 1.2 Checks for 20 minutes I
a. None
a. Married Parents: - correctness and /unfilled
Assistant Registration
with Marriage Contract completeness of data documents
Officer I
and attachments
Administrative Aide
b. Not Married Parents:
1.3 Registers and signs b. P100.00 IV
With Admission
documents by the (Admission of
of Paternity
local civil registrar/ Paternity)
With AUSF (Authority authorized signatory.
to use the Surname of P200.00
the Father) 1.4 Assigns registry number (AUSF)
1. Inquire for the necessary 1.1 Interview and give P 100.00 20 min /filled City Civil Registrar
requirements checklist of (admission of application
requirements to paternity)
clients 30 min / unfilled
P 200.00 application
(AUSF)
2. Submit and present the 2.1 Received the 10 calendar Admin Officer I
required documents documents days
Assistant Registration
2.2 Verify and check the Officer I
correctness and
completeness of the Admin Aide IV
documents
4. After compliance of ten 4.1 Documents will be (Out of Town 30minutes/ Admin Aide I
(10) days’ notice of released and Fee) unfilled
posting receives the registered after P200.00 documents
personal copy of compliance of ten (Service Fee)
(10) days’ notice of
Certificate of Live Birth
posting.
For Out-of-Town
Delayed registration:
-Upon completion,
sends the documents
to the civil registrar of
the city/ municipality
where the birth
occurred via courier.
3. Legitimation
A process of allowing the illegitimate child (whose born out of wedlock) to be legitimated by
subsequent marriage of parents.
1. Inquire for the necessary 1.1 Interview and gives P250.00 1 hour/ City Civil Registrar
requirements checklist of (Endorsement document
requirements to clients Fee to Manila)
1. Present and submit 1.1 Receives Certificate of P30.00 15 min./ City Civil Registrar
Certificate of Death and Death (Burial Fee) document
other required Local Assessment
attachments 1.2 Checks for correctness P30.00 Operation Officer III
and completeness of (Issuance of
Administrative Aide I
data and attachments Death
Certificate)
1.2 Registers and signs
documents by the local P60.00
civil registrar/ (Transfer
authorized signatory. Permit)
1. Present and submit 1.1 Receives Certificate P30.00 15 City Civil Registrar
Certificate of Death of Death min./document
(Burial Fee) Local Assessment
and other required
1.2 Checks for P30.00 Operation Officer III
attachments
correctness and (Issuance of
Death Administrative Aide I
completeness of data
and attachments 1.3.) Certificate)
Organizes and P60.00
prepares the
documents for filing (Transfer
and posting of Notice Permit)
for ten (10) calendar
days.
Ten (10)
2. Pays the required fees 2.1 Documents will be calendar days
at the City Treasurer
registered and
Office
released after
compliance of ten (10)
days’ notice of
posting.
1. Present and submit 1.1 Receives the None 5 minutes/ City Civil Registrar
the duly accomplished Certificate of document
Administrative Aide
Marriage Certificate (4 Marriage
IV
copies)
1.2 Checks/reviews the
Administrative Aide I
correctness and
completeness of data
1.3 Registers and signs
the Marriage
certificate by the
Local Civil registrar/
Authorized Signatory
1.4 Assigns Registry
number
Delayed Registration:
Church/ Mayor’s Office/ Judge
1. Duly Accomplished Marriage Certificate
(4copies)
2. Negative Result of Marriage (for 3 months PSA
late)
Reconstruction of Marriage Certificate
1. CENOMAR
2. Negative Result of Marriage PSA
1. Present and submit 1.1 Receives complete P50.00 10 mins. City Civil Registrar
complete documents documents For (Service Fee) /document
Administrative Aide
and required Reconstruction of
IV
attachments Marriage
certificate: Administrative Aide I
a.) Prepares
Certificate of
marriage
b.) Prepares and
post notice of
publication
c).Notarize
Affidavit of late
registration
d.) Give claim stub
to client
1.2 Registers and 5 mins./
signs the Marriage document
certificate
1.3 Assigns registry
number
1.4 Release the
registered
Marriage
Certificate
5. Receives the
registered Marriage
Certificate
8. Application and Issuance of Marriage License
A process of applying for a license to contract marriage of couple and have all the necessary personal
data and information.
PROCESSING
TIME (UNDER
FEES TO BE CIRCUMSTANCES PERSON
CLIENT STEPS AGENCY ACTIONS
PAID PER TRANSACTION) RESPONSIBLE
(DOES NOT
INCLUDE WAITING
TIME)
1. Fill-up and sign the 1. Receives the P50.00 (local 15-30 minutes/ City Civil Registrar
verification form verification form use) document
Registration Officer
2. Submit and present ID/ P200.00 III
2. Verify and checks the
Authorization Letter record of the (abroad)
Local Assessment
3. Pays the required fees at requested certificate Operation Officer III
the City Treasurer’s
Administrative
Office
3. Local Civil Officer I
Registrar/Authorized Administrative
4. Receives the documents signatory signs the
Officer I
certified true/Xerox
copy of the document Administrative Aide
IV
Administrative Aide
4. Released the
IV
documents to clients
10. Electronic Endorsement
A process of submitting in advance the newly registered copy of Birth, Marriage, and Death certificate
to PSA in the current month for fastest acquiring of PSA copy in SECPA. This also includes endorsing
a copy to PSA negative issued certification but available at the Local Civil Registrar including those
who have blurred/ unreadable copies at PSA.
5. Gives client a
copy of
endorsement
letter sent to PSA
and advises the
client to follow-up
after 3-4 weeks at
PSA.
11. Processing of Petitions for R.A 9048 and R.A 10172 (Change of first name
and correction of Clerical Error in Civil Registry Records)
Administrative process of correction on erroneous entries in the Civil Registry documents.
1. Present the subject 1. Interview the client None 2 minutes/ City Civil Registrar
civil Registry document and advised to document
for evaluation and submit the needed P3,200.00 Registration Officer
needed supporting supporting change of First III
documents and required documents name/Correction
Administrative Aide I
filing fees of Sex, date of
20 minutes/
2. Evaluation and birth and month
document
preparation of the
2. Clients complied and
needed petition,
submit the supporting
documents notary for jurat and P1,200.00
advised for payment, Correction of
advised the clients Entry
3. Clients submit the for publication of the
clippings and publisher’s petition, if it is for
affidavit of publication change of first name (Additional of
or correction of date P300.00 for
and month/posting endorsement fee
of petition in the City to PSA,
Hall Bulletin Board Legal)
for ten (10) days
4. Client received a 3. CCRO approved Publication fee is
certified Xerox copy of the petition and to be paid to
publisher -
the AFFIRMED Petition send it to PSA
with certificate of Finality Legal Service,
and the annotated/ Quezon City for
corrected civil registry AFFIRMATION P 150.00
documents subject of (waiting period is 2-
petition 3 months)
4. Receives copy of
the OCRG
AFFIRMED
Petition, prepares
certificate of Finality
and annotated copy
of the subject civil
registry records.
5. Endorses a copy of
to PSA CRS for up-
dating of the client’s
records on PSA
Data thru Decap.
12. Processing of the Application for Change of Surname per R.A 9255
Administrative process of petition for change of Father’s Name registered in Local Civil Registrar Legazpi
City
Office or Division: Archives Section
Classification: Complex
1. Present the LCRO and 1. Evaluate the P 200.00 20 min./ document City Civil Registrar
OCRG copy of birth completeness and (Authentication
certificate with duly veracity of entries in fee) Registration Officer II
notarized affidavit to use the documents
the surname of the father, submitted and the real Administrative Aide I
for un-recognized child by filiation and true
the father in the birth identity of the father
certificate, include a executing the affidavit
notarized Affidavit of of admission of
Admission of Paternity paternity.
executed by his/her
biological/natural father. 2. Register the submitted
legal instrument to the
2. Clients received a copy of appropriate civil
the child’s annotated COLB register
1. Submit the Court 1.1 Examines and P300.00 20 Minutes/ City Civil Registrar
DECISION/ORDER, Evaluates the (Registration of document
together with the Registration Officer
completeness and Court Decree)
Certificate of III
veracity of Court
Finality/Entry of Decree -Administrative
Judgment/Decree of
Adoption/Nullity or Aide I
1.2 Registers the Court
Annulment of Marriage Decree in the
and copy of the civil Registry Book of
registry documents Court Decree
subject of the Court
Decree/Order 1.3 Prepares the
Certificate of
Registration and
2. Clients received a copy
annotated civil
of the annotated civil
registry documents
registry documents
subject of the Court subject of the Court
Action. Order/Decree
1.4 Advises the client the
corresponding
payment and
Endorses the
subject document to
PSA, Quezon City
for up-dating in PSA
data base the
subject document.
14. Supplemental Report
A process of adding/ supplementing omitted items in the concerned civil registry documents previously
registered in LCRO and OCRG files.
PROCESSING
FEES TO BE TIME (UNDER PERSON
CLIENT STEPS AGENCY ACTIONS CIRCUMTANCES
PAID PER TRANSACTION)
RESPONSIBLE
(DOES NOT INCLUDE
WAITING TIME)
1. Submit a certified copy 1.1 Evaluate the P150.00 20 Minutes/ City Civil Registrar
of the civil registry document (Supplemental application
document with blank submitted and Fee) Registration Officer
items sought to be prepare the III
supplemented added, supplemental item in
together the Notarized Municipal Form No.
Affidavit of Supplemental 1A.
Report
PROCESSING
FEES TO BE
TIME (UNDER PERSON
CLIENT STEPS AGENCY ACTIONS CIRCUMSTANCES
PAID PER TRANSACTION) RESPONSIBLE
(DOES NOT NCLUDE
WAITING TIME)