University Student Handbook for Taught Courses

Effective September 2021 to Present

All course materials, including lecture notes and other additional materials related to your course and
provided to you, whether electronically or in hard copy, as part of your study, are the property of (or
licensed to) UCLan and MUST not be distributed, sold, published, made available to others or copied
other than for your personal study use unless you have gained written permission to do so from the
Head of School. This applies to the materials in their entirety and to any part of the materials.

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This Handbook is produced centrally and locked for editing. Partner institutions only are given
permission to contextualise the Handbook.

UCLan Mission statement

We create positive change in our students, staff, business partners and wider communities,
enabling them to develop their full potential by providing excellent higher education, innovation and
research.

UCLan Values
COMMON SENSE – we are empowered to use judgement to do the right thing.
COMPASSION – we treat students, staff and the wider community with consideration, care and
honesty.
TEAMWORK – we think and act together, valuing collective as highly as individual achievements.
ATTENTION TO DETAIL – we take personal and professional pride in the quality of our work.
TRUST – we rely on each other, showing respect and integrity in all of our activities.

Student Charter
The Student Charter has been developed by the University and the Students’ Union so that students
gain the maximum from their UCLan experience. It is a two-way commitment or ‘contract’ between
the University and each individual student. It acts as a means of establishing in black and white what
students can expect from the University and the Union in terms of support, and in return what we
expect from our students. Read the full Student Charter

Supporting Diversity at UCLan

UCLan recognises and values individual difference and has a public duty to promote equality and
remove discrimination on various grounds including race, gender, disability, religion or belief,
sexual orientation and age. During your time at UCLan we expect you to be able to
• experience "an integrated community based on mutual respect and tolerance where all staff and
students can feel safe, valued and supported."
• contribute to creating a positive environment where discriminatory practices and discrimination
no longer happen.

Please review the UCLan Equality and Diversity Policy and our UCLan Respect pledge for further
information.

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Contents page

1. Welcome and Introduction to the University

2. Learning Resources

3. Preparing for your career

4. Student support

5. Students’ Union

6. Rationale, aimsand learning outcomes of the course

7. Assessment

8. Student Voice

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1. Welcome and Introduction to the University
The University of Central Lancashire (UCLan) welcomes you and hopes that you will enjoy studying at
UCLan and that you will find your course both interesting and rewarding. This Handbook provides you
with generic University level information.

If your programme of study is based on one of our UCLan campuses in Burnley or Westlakes,
additional information can be found on the websites: https://www.uclan.ac.uk/burnley or
https://www.uclan.ac.uk/westlakes.

1.1 Communication
The University expects you to use your UCLan email address and check regularly for messages from
staff. If you send us email messages from other addresses they risk being filtered out as potential
spam and discarded as unread.

1.2 External Examiner

The University has appointed an External Examiner to your course who helps to ensure that the
standards of your course are comparable to those provided at other higher education institutions in
the UK. External Examiner reports will be made available to you electronically. The School will also
send a sample of student coursework to the external examiner(s) for external moderation purposes,
once it has been marked and internally moderated by the course tutors. The sample will include work
awarded the highest and lowest marks and awarded marks in the middle range. Details of the
External Examiner associated with your course can be found on your Blackboard course pages, or
requested from your course leader.

1.3 Expected hours of study

The normal amount of work involved in achieving a successful outcome to your studies is to study
for 10 hours per each credit you need to achieve – this includes attendance at UCLan and time spent
in private study. Please note however that this may vary depending on your particular course and
programme of study. You should therefore check with your Course leader or contact a member of
staff within the relevant School.

1.4 Attendance Requirements

Student attendance at timetabled learning activities of courses and modules is required. Your
personalised timetable will be available once you have enrolled onto the programme, through the
Student Portal.

Notification of illness or exceptional requests for leave of absence must be made as advised to you
by the Course leader. Individual modules and/or courses may incorporate a specific attendance
requirement as part of the assessment criteria for successful completion of a module.

Students with continuous unauthorised absence may be deemed to have withdrawn from the course.
The date of withdrawal will be recorded as the last day of attendance. You may request a review of
this decision if you have grounds in line with the Academic Appeals Procedure. Tuition fees will be
charged in accordance with Appendix 2 of our Tuition Fee Policy.

You must swipe in using your student card. Each time you are asked to enter your details on the
Student Attendance Monitoring system (SAM) you must remember that the University has a

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responsibility to keep information up to date. You must only enter your own details on the system as
to enter any other names would result in inaccurate records and be dishonest. Any student who is
found to make false entries, such as scanning but not attending, can be disciplined under the
Regulations for the Conduct of Students

1.5 Data Protection

All of the personal information obtained from you and other sources in connection with your studies
at the University will be held securely and will be used by the University both during your course and
after you leave the University for a variety of purposes. These purposes are all explained during the
enrolment process at the commencement of your studies. If you would like a more detailed
explanation of the University’s policy on the use and disclosure of personal information, please see
the University’s Data Protection Policy and Privacy Notice or contact the Information Governance
Officer, Office of the University Secretary and Legal Officer, University of Central Lancashire, Preston,
PR1 2HE or email DPFOIA@uclan.ac.uk.

2. Learning resources

2.1 Learning and Information Services (LIS)

The UCLan Library building provides comfortable, flexible study spaces and offers a wealth of
excellent learning resources, extensive collections of information sources and expert help and support
from Library staff.

Full information about how the Library works (including rules and regulations) can be found here
https://www.uclan.ac.uk/students/library-it/library/how_it_works.php.

The Library has a dedicated professional team who provide support, guidance and advice for
students. Their aim is to help you make the most of the Library facilities throughout your studies, and
to make sure you're working effectively and efficiently. You can ask Library questions at the
Student Centre, ask any Library staff providing ‘roving’ support or you can book a one to one session
(online or in-person) with a Librarian via Starfish.

The best place to start when exploring the Library resources available to you is;
• Your ‘Subject Guide’ can be found in the LibraryResources
• Your ‘My Library’ tab in the Student Portal
• Use the Library search to search for books and journals.
• Your module reading list – this can be found in your electronic module space.

2.2 Electronic Resources

LIS provide access to a range of electronic resources – E-Journals, E-Databases, E-Books, E- images and
a research repository.

2.3 IT Support
At UCLan we ensure the best IT facilities are provided in conjunction with expert help and advice if
needed. You will find answers to common questions our students ask about IT, email issues and
printing facilities for UCLan students on our webpage at https://www.uclan.ac.uk/students/library-

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it/faq/index.php. The answers cover topics such as resetting your passwords, accessing your files
from home, renewing books and adding printer credit. If you have any further questions then please
contact us directly:
LIS Self-Service Portal - https://servicedesk.uclan.ac.uk/assystnet

2.4 Learning and Technical Resources

All teaching laboratories, workshops and other specialist equipment and facilities are centrally
managed by the LIS Learning and Technical Resources team therefore making them available to
users right across the campus.

Detail of the resources that are available together with methods of contacting appropriate
personnel, can be found on the Student portal or by following this link.

2.5 WISER: Academic Writing and Study Skills Development

WISER aims to support you with academic skills development to help you realise and fulfil your
academic potential. WISER provides a student-facing service with one-to-one tutorials and
workshops offered throughout the academic year. Tutorials can be booked via the booking
system, or you can attend a drop-in session.
WISER provides a comprehensive range of resources on academic writing and study skills on their
Blackboard site to support students at foundation, undergraduate and postgraduate level
undertaking UCLan programmes. WISER staff will review short extracts of your work and provide
feedback on academic writing, style and referencing, along with other important academic
writing conventions required for university assignments.
The WISER service benefits all students by providing the skills needed to learn more effectively
and get better marks in their assignments and exams, whatever your stage of study. Many
students have found the WISER service crucial to their success in their academic studies, so don’t
leave it too late and come and see them!

3. Preparing for your career

We know that for the majority of students one of the main reasons for coming to University is to
improve your future prospects. That is really important to us too, so to help you fulfil your potential we
have employability learning integrated throughout your course. This means that whilst studying for your
degree you will not only gain the technical knowledge and information related to your subject area,
you will also have opportunities to develop the kinds of skills, attributes and attitudes needed for
work. This is not extra to your degree, but an important part of it.

• You will be given the opportunity to explore your identity, your strengths and areas
for development, your values and what you want to get out of life.
• You will be able to investigate a range of options, including jobs and work
experience, postgraduate study and self-employment.
• We will support you to enable you to successfully tackle the recruitment process and
to develop your enterprise skills.

It’s your future: take charge of it!

The UCLan Careers Team offers a range of support for you including:-

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• Careers advice and guidance appointments, plus applications checks and
practice interviews
• Support to find opportunities including work placements, internships, voluntary positions,
part- time employment and live projects
• Workshops, seminars and events to develop your knowledge and skills, plus the
Annual Careers Fairs in November with over a hundred employers on campus
promoting opportunities
• Online mentoring by an employer or professional from a wide range of different industries
• Quick and easy access to lots of online resources and careers development tools with
CareerEDGE (UCLan’s online careers system)

A daily drop-in service available from 09:00-17:00 (Mon-Thurs) 09:00-16:00 (Fri) for CV and cover
letter checks and initial careers information. For more information come along and visit the team in
the Student Centre or access CareerEDGE at www.uclan.ac.uk/careers. You can also contact them
by phone: 01772 895858 or email: careers@uclan.ac.uk

4. Student support, guidance and conduct

4.1 Student Support

Student Support provides all the non-academic student support services at UCLan. You can get
support by visiting our staff in the Student Centre.

Our friendly and approachable team will ensure you receive the help you need. Come and have a
chat with us if you have a query on any aspect of student life and study. Or visit our website at:
https://www.uclan.ac.uk/student-life/support.

Student Support offers a range of services including

• Financial support, advice and guidance

• Library, printing and basic IT queries
• UCLan cards
• Car parking permits
• Banks and confirmation of study letters
• UCLan Bursaries
• Information about our services e.g. Pre School and Oasis Multi Faith Centre
• We also offer helpful information for international students. e.g. guidance on Tier 4
immigration and visa issues, airport collection, settling in and graduation

4.2 Student Support and Wellbeing

Everyone has ups and downs in life. We are here to help when that happens. You might just need
some general advice, or you may need one of our one-to-one services, for example:
Counselling • Disability/Inclusive Advisers • Mental Health Advisers • Student Mentoring • Student
Wellbeing Service • Learning Technology etc.

Students have also asked us for help with: Addictive behaviours • Alcohol and drug use • Anxiety •
Bereavement • Care leavers • Carers responsibilities • Depression • Domestic violence • Forced
marriage • Physical health needs / injury • Safety concerns • Stalking and harassment • Victims of
crime

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If you are struggling financially or have financial concerns which may prevent you from continuing
on your course, you can get advice from the <i>, or the Advice and Representation Centre at the
Students’ Union.

4.3 Year Tutors and Student Coaches

Students will be assigned a Year Tutor who will provide additional academic advice and support
during the year. Year Tutors are academic members of staff whose role is to look after a group of
students across a year group for specific courses, they will be the first point of call for many of the
questions that you might have during the year. Your Year Tutor will be able to help you with personal
development, providing guidance and direction to enable you to realise your potential, and can
refer you to other University support services if appropriate.

You may also be contacted by a Student Coach, whose role it is to identify students that would
benefit from additional support to engage in their studies. The Student Coach will work with you,
alongside the Year Tutor and other members of staff to develop solutions to any difficulties you may
be experiencing.

4.4 Students with disabilities

Students who declare their disability as early as possible will be able to access a range of support
and adjustments as soon as they start their classes. You aren’t alone – over 4,000 students at
UCLan have a disability and get the support they deserve. Once you have told us about your
disability, Student Services will be in contact to advise on the adjustments which may be
appropriate for you. They will also allocate you an Inclusive Support Adviser who can help you
during time at UCLan. If you prefer, please tell your Academic Adviser, who can refer you to
Student Services. https://www.uclan.ac.uk/students/health/disability_services.php

4.5 Administration Details

Academic Registry provides a range of services to support the student journey from enrolment to
graduation. The Academic Registry is responsible for course administration and supports the
University’s academic Schools and Faculties. Teams in the Academic Registry provide information and
guidance on student records, change of circumstances and academic appeals. Services within
Academic Registry operate from 8.45am until 5.15pm Monday to Thursday and until 4.00pm on Fridays.
Contact information can be found at: https://www.uclan.ac.uk/student-life/support.

4.6 Health and Safety

As a student of the University you share responsibility for the safety of yourself and for that of others
around you. You must understand and follow all the regulations and safety codes necessary for a safe
campus environment. Please help to keep it safe by reporting any incidents, accidents or potentially
unsafe situations to a member of staff as soon as possible.

Safety assessments have been undertaken for each module of your course and you will be advised of
all applicable safety codes and any specific safety issues during the induction to your course and
modules. You must ensure that you understand and apply all necessary safety codes. These form an
essential element of your personal development and contribute to the safety of others.

4.7 Conduct
You will be expected to abide by the Regulations for the Conduct of Students in the University. UCLan

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expects you to behave in a respectful manner towards all members of the University at all times
demonstrated by using appropriate language in class, switching mobile phones / other devices off
prior to attending classes, and also in your use of any social networking sites.

If your behaviour is considered to be unacceptable, any member of staff is able to issue an informal
oral warning and the University will support staff by invoking formal procedures where necessary. You
can read more about UCLan expectations in the Regulations for the Conduct of Students.

5 Students’ Union
The Students’ Union is the representative body for all UCLan students. The
organisation exists separately from the University and is led by the Full Time Officer
team as well as representatives on the Students’ Council. The Students’ Union building is located at
the heart of the Preston campus, and is the hub for all student activities

Representation and campaigning for students’ rights is at the core of what the Students’ Union does
and is encompassed by its tag line of Making Life Better for Students. Should you wish to make a
change to any aspect of your student experience, whether it be academically related or not, then the
Students’ Union is where your voice can be heard, actions taken, or campaigns launched.

Your Students’ Union is also the home to a fantastic range of student-led societies, sports teams and
multitudes of volunteering opportunities. You can also receive help in finding part time work whilst
you study. Not sure where to go? Pop into the Opportunities Centre on the ground floor of the
Students’ Union building and someone will point you in the right direction.

We hope your time at University is trouble free, but should you come into difficulties around anything
from academic appeals, to issues with housing, benefits or debt, then the Student Union’s dedicated
staff team in the Advice and Representation Centre are on hand to help and offer impartial advice.

More information on all these things, as well as details about all the Student’s Union (not-for- profit)
commercial services, including its student supermarket (Essentials) and student-bar (Source) can be
found at www.uclansu.co.uk

6 Rationale, aimsand learning outcomes of the course

You will find information specific to your chosen course of study in the form of a ‘programme
specification’. As defined by the QAA (Quality Assurance Agency) - the regulatory body
responsible for overseeing quality compliance in the Higher Education Sector - a programme
specification is a concise description of the intended learning outcomes of an HE programme. It is
the means by which the outcomes are achieved and demonstrated. In general, modules or other
units of study have stated outcomes, often set out in documents provided by institutions to inform
student choice. These intended learning outcomes relate directly to the curriculum, study and
assessment methods and criteria used to assess performance. Programme specifications can show
how modules can be combined into whole qualifications. However, a programme specification is
not simply an aggregation of module outcomes; it relates to the learning and attributes developed
by the programme as a whole and which, in general, are typically in HE more than the sum of the
parts.
Sometimes certain aspects of courses may be subject to change. Applicants are encouraged to

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check information on our relevant course pages from time to time, particularly before submitting
any application for their academic year of study. Material changes about a course will be notified to
you in material produced after the change is made and at the time you are made any offer of a
place of study for that course. For details about changes to course information after you have
accepted any offer, please see the Student contract document issued at the point of offer.
7 Assessment
Please note that all modules will be assessed. You are expected to attempt all required assessments
for each module for which you are registered, and to do so at the times scheduled unless
authorised extensions, special arrangements for disability, or extenuating circumstances have been
expressly agreed by the University to allow you to defer your assessment.

7.1 Dealing with difficulties in meeting assessment deadlines

Assignments must be submitted no later than the time and date on your assignment instructions
/ brief. If you anticipate that you will have difficulty in meeting assessment deadlines or you have
missed or are likely to miss in-semester tests you must report this at the earliest possible opportunity.
An academic staff member will be able to provide advice to you on how to do this. Mitigating
Circumstances are defined as unforeseen, unpreventable circumstances that significantly disrupt
student performance in assessment. Where students have a temporary unexpected circumstance that
means that they are unable to complete a particular assignment on time the student may apply for an
extension of up to ten working days.

7.2 Extensions
Authorisation of the late submission of work requires written permission. Your School is authorised to
give permission for one extension period of between 1 and 10 working days where appropriate
evidence of good reason has been accepted and where submission within this timescale would be
reasonable taking into account your circumstances. Requests for extensions should be made prior to
the submission date as extensions cannot be given Retrospectively (Academic Regulations).

You should complete and submit an extension request form, with any supporting evidence, to the
Academic Registry. Further information is available on the Student Portal at:
https://www.uclan.ac.uk/students/study/examinations_and_awards/extensions.php

We aim to let you know if the extension has been granted within 1 working day of the receipt of the
request.

If you are unable to submit work within 10 working days after the submission date due to verifiable
mitigating circumstances, you may submit a case for consideration in accordance with the
University’s Policies and Procedures on Mitigating Circumstances (Academic Regulations and
Assessment Handbook).

7.3 Mitigating circumstances

Some students face significant events in their personal life that occur after their course has started,
which have a greater impact on their studies than can be solved by the use of an extension. If this
applies to you, the University is ready to support you, with both your course and your personal
wellbeing, through aprocess called Mitigating Circumstances (see Academic Regulations and
Assessment Handbook)

You can apply for Mitigating Circumstances online via myUCLan. You must apply no later than 3 days
after any examination or assessment submission date. Do not wait until you receive your assessment

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results to submit a claim. It is in your own interests to submit the claim as soon as possible.

You will be expected to re-submit claims for mitigating circumstances for each semester in which
they apply. All evidence provided relating to extenuating circumstances will be treated in a
sensitive and confidential manner. Supporting evidence will not be kept for longer than is
necessary and will be destroyed shortly after the end of the current academic year. Further
information about the submission process.

In determining assessment recommendations, Assessment Boards will consider properly

submitted claims from students who believe their performance has been adversely affected by
mitigating circumstances. N.B. Assessment Boards are not permitted to alter individual
assessment marks to take account of mitigating circumstances (Academic Regulations and
Assessment Handbook).

7.4 Late submissions

If you submit work late without authorisation, a universal penalty will be applied in relation to your
work:
• If you submit work within 5 working days following the published submission date you will obtain
the minimum pass mark for that element of assessment.
• Work submitted later than 5 working days after the published submission date will be awarded
a mark of 0% for that element of assessment.
• Unauthorised late submission at resubmission will automatically be awarded a mark of 0% for
that element of assessment.
You may apply to appeal this decision in accordance with the University’s Academic Regulations.

7.5 How do I know my assessed work has been marked fairly?

Assessment is an integral part of the course. Module staff work closely together to design assessments,
agree the marking criteria and approve final versions of assessments to ensure that these are appropriate.
The criteria for assessment will be communicated to you clearly during the module teaching.

All module staff engage in development and training in assessment, marking and feedback. Once the
assessments have been completed the module team will discuss the assessment methods and marking
criteria, prior to starting to mark, so that there is a common understanding of what is expected of students.
All assessed modules have moderation built into the marking process. Moderation involves sampling
students’ assessed work to make sure that the learning outcomes and agreed marking criteria have been
interpreted and applied in the same way. This ensures that you and your fellow students are treated
equitably and that the academic standards are applied consistently. During the marking process the
module leader will co-ordinate moderation to ensure that at least 10% of assessed work (or a minimum
of three pieces) has been reviewed by other markers and any concerns about consistency or accuracy
addressed with the whole module team. Your work may or may not be part of this sample, but the
processes for developing assessments and marking criteria as well as moderation mean that you can be
confident that teaching staff are marking assessments to the same criteria. Module teams may then use
feedback from moderation to improve clarity about the nature and purpose of future assessment, or to
make changes if required.

Modules are also moderated externally. The module leader will arrange for the external examiner to
receive a sample of work for review and comment. External examiners cannot change individual grades
but can act as ‘critical friends’ and confirm that marking standards are in line with other, similar courses in
the sector. If, on reviewing the sample, external examiners feel that the marking criteria have not been
applied consistently the work of the whole cohort will be reviewed.

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7.6 Feedback Following Assessments
UCLan is committed to giving you clear, legible and informative feedback for all your assessments
(Academic Regulations). You are expected to review and reflect on your feedback and learn from
each experience to improve your performance as you progress though the course.

For courses (except distance learning):

You will be provided with generic feedback for in-module formative and summative elements of
assessment which contribute to a module within 15 working days of the scheduled submission or
examination date. Generic feedback on end of module assessment and dissertations will be made
available within 15 days of publication of results. Generic feedback may be oral, written, posted on a
website or other.

For distance learning courses:

You will be provided with generic feedback for in-module formative and summative elements of
assessment which contribute to a module within 20 working days of the scheduled submission or
examination date. Generic feedback on end of module assessment and dissertations will be made
available within 20 days of publication of results. Generic feedback may be oral, written, posted on a
website or other.

7.7 Academic Misconduct

The University regards any academic misconduct in an attempt to enhance performance or to
influence the standard of award obtained as a serious academic and/or disciplinary offence. Such
offences can include, without limitation, cheating, plagiarism, collusion and re-presentation.

You are required to sign a declaration indicating that individual work submitted for assessment is
your own and will be able to view your Originality Report following e-submission of assessed work.

If you attempt to influence the standard of the award you obtain through cheating, plagiarism or
collusion, it will be considered as a serious academic and disciplinary offence as described within the
Academic Regulations and the Assessment Handbook .

• Cheating is any deliberate attempt to deceive and covers a range of offences described in the
Assessment Handbook.
• Plagiarism describes copying from the works of another person without suitably attributing the
published or unpublished works of others. This means that all quotes, ideas, opinions, music and
images should be acknowledged and referenced within your assignments.
• Collusion is an attempt to deceive the examiners by disguising the true authorship of an
assignment by copying, or imitating in close detail another student’s work - this includes with the
other student’s consent and also when 2 or more students divide the elements of an assignment
amongst themselves and copy one another’s answers. It does not include the normal situation
in which you learn from your peers and share ideas, as this generates the knowledge and
understanding necessary for each individual to independently undertake an assignment; nor
should it be confused with group work on an assignment which is specifically authorised in the
assignment brief.
• Re-presentation is an attempt to gain credit twice for the same piece of work.

The process of investigation and penalties which will be applied can be reviewed in the Assessment
Handbook. If an allegation is found to be proven then the appropriate penalty will be implemented as

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set out in the Assessment Handbook.

The penalties will apply if you transfer from one UCLan course to another during your period of study
and module credits gained on the former course are transferred to the current course.

Contact the Students’ Union Advice and Representation Centre by emailing:

suadvice@uclan.ac.uk for support and guidance.

7.8 Appeals against assessment board decisions

If you consider that you have a reason to appeal against an assessment board decision, please bear
in mind that your reasons must fall within the grounds specified in the University Academic
Regulations: Section I. You cannot appeal simply because you disagree with the mark given. The
specified grounds for appeal are:

1. that an Assessment Board has given insufficient weight to mitigating circumstances;

2. that the student’s academic performance has been adversely affected by mitigating
circumstances which the student has, for good reason, been unable to make known to the
Assessment Board;
3. that there has been a material administrative error at a stage of the examining process, or that
some material irregularities have occurred;
that the assessment procedure and/or examinations have not been conducted in accordance with the
approved regulations (this fourth ground will not be relevant to an appeal against a decision relating
to an interruption or discontinuance of study. Such an appeal should be based on one or more of the
threegrounds above.

If you want to appeal, then you must do so within 14 days of your results being published. The onus
is on you to find out your results and submit your appeal on time. Contact the Students' Union Advice
and Representation Centre by emailing: suadvice@uclan.ac.uk for support and guidance.

8. Student voice
You can play an important part in the process of improving the quality of your course and wider
University experience through the feedback you give. In addition to the ongoing discussion with
the course team throughout the year, there are a range of mechanisms for you to feed back about
your experience of teaching and learning. We particularly welcome you identifying areas of the
course that you enjoy or find beneficial to your learning so that we can consider expanding these
elements. Equally helpful is identifying areas where you can see small positive changes that would
have large beneficial impacts.

Student’s Union elected reps will support you in voicing your opinion and ensuring that your views
are heard. Whether it’s feeding back about your academic experience to your Course Rep or School
Presidents, your involvement in helping to create Union policy with the Students’ Council or serving
as one of the Full-Time Elected SU Officers, there’s plenty of ways for you to have your say. The
Union, like the University, values your opinions so it’s important you engage with the democratic
processes of the Students’ Union, which includes the Union elections, Your Big Ideas and other
initiatives.

8.1 Course Representatives and School Presidents

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There are many mechanisms through which you can provide feedback to your course team and the
wider University. These range from informal conversations with members of staff through to more
formal processes that ensure the quality of our courses. To help to ensure students' views on their
course are heard by the University, the Students’ Union elects School Presidents and Course Reps.
These important volunteers serve as the voice of their course and provide feedback on behalf of
their cohort to their Course Team, School, University and Students’ Union.

School Presidents are student volunteers who work directly with the school Senior Management to
help ensure students are getting the appropriate opportunities, support and academic experience
that will enable them to be successful on the course and beyond graduation. It helps to place
students at the forefront of school-level decisions and wider University discussions. School
Presidents also sit on Students' Council as the representatives for the school to feed into wider
Union policy discussion and campaigns.

The Course Reps work to gather the opinions of the students they are elected to represent and
alongside the School Presidents to present this information to the relevant areas of the University.
School Presidents and Course Reps are elected every year from amongst the students enrolled on
a course. Any student has the right to nominate themselves for these roles during the elections
period.

As the roles of Student President and Course Representatives are important to both the University
and the Students Union, training and development opportunities are readily available to support
you in this role. You not only receive formal recognition for the role, but the position can greatly
enhance your employability skills and understanding of the course itself.

Presidents and Reps will gather students’ opinions on a range of issues through a number of
mechanisms, these can be in person, via email, or through other avenues including online systems
such as the award winning UniTu student feedback platform. These processes enable the elected
students to determine the priorities and opinions of the students and to then present these to the
Course Teams and wider University.

For information specific to a course these will be presented at Student Feedback Forums which will
be held regularly throughout the academic year. These course-based forums then inform the
agendas for the School wide Student Feedback Review meetings, from which feedback can be
shared with the wider University. These meetings ensure that we recognise and celebrate student
(and indeed staff) success, review and improve our courses and work together to provide a positive
student experience throughout your time at University.

The course representatives are extremely beneficial to both students on your course and the
University. It enables students to have ownership of their student experience, to voice their opinions
and to share positive practice with the course team, primarily at the Student Feedback Forums and
Student Feedback Review meetings (see below). If you are interested in becoming a Course Rep or
School President and wish to find out more about the roles, visit the Students’ Union website or
email: coursereps@uclan.ac.uk. If you wish to find out who your School President is or more about the
role visit the Students’ Union website or email: coursereps@uclan.ac.uk

8.2 Student Feedback Forums and Student Feedback Reviews

The purpose of both of these meetings is to provide a process for enacting positive change to
have an open discussion and respect each other’s views. They enable the sharing of good practice,
provide an opportunity for students to feedback to staff about their course and their student
experience. They provide a mechanism to regularly review our courses and improve the development

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of new courses, and importantly they allow you, as students, to work together with staff, to deliver an action
plan against issues raised. The University may also use these meetings to ask your opinions about
proposed changes and developments within your School, Faculty or the wider University.

8.3 Complaints
The University recognises that there may be occasions when you have cause for complaint about the
service you have received. When this happens, the University’s Student Complaints Procedure is
intended to provide an accessible, fair and straightforward system which ensures an effective,
prompt and appropriate response. Click on this link for more information University’s Student
Complaints Procedure

If you are a student registered for a University award at a partner college, who is dissatisfied with the
provision at the college, you should pursue your complaint in accordance with the college’s
complaints procedure in the first instance. In the event of continuing dissatisfaction when you have
completed the college’s procedure, you will be entitled to submit your complaint to UCLan under
stage 3 of the procedure.

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