EMPLOYEES GUIDE TO USE THE E-HRMS V2.

0 PORTAL

In eHRMSv2.0, it is essential for employees to diligently complete their profiles, ensuring that all
sections are filled to 100% accuracy. This includes providing details under the following
categories: personal information, service history, address, professional experience, training,
qualifications, and any awards or publications. These details should be aligned with the
information recorded in your Service Book.

After inputting the required data, it's imperative to click on the "Submit" button for the final
submission of your profile. However, there's also an option to temporarily save your progress by
clicking on the 'Save as Draft' tab. This feature allows the Nodal Officer to review and validate
your profile details before marking them as "Approved."

In the event that you need to make further updates or corrections to your profile, it is essential
to engage with your designated Nodal Officer. They are the key point of contact for profile
modifications and can assist you in ensuring that your eHRMSv2.0 profile accurately reflects
your professional information. Effective communication with the Nodal Officer is crucial for
maintaining an up-to-date and accurate employee profile in the system.

To ensure a comprehensive profile, follow these steps:

**Logging into the e-HRMS v2.0 Portal**

1. Visit the e-HRMS v2.0 portal by navigating to [https://e-hrms.gov.in/].

2. On the portal's homepage, locate and click on the 'e-Parichay' icon to log in.
3. Access your profile by using your gov/nic email ID andyour associated password.

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*,Profile Completion Process**

1.Click on 'My Profile' tab access your profile.

2.To finalize your profile, navigate through each tab(Personal information', 'Service Details',
'Address', 'Experience', 'Training', 'Qualifications' and 'Awards/Publications') and thoroughly
complete your profile by furnishing all the required details. Ensure tall details are correctly
filled and aligns with your Service Book.
3.Use the 'Save as Draft' option on each tab to temporarily save the entered information.
4.Finally, click the "Submit" button for final submission after completing all the tabs, as
indicated below.

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**Submitting Your Profile**

1.After completing all tabs, click the final 'Submit' button.

2.Your employee dashboard will display a message similar to the following: "Profile is under
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**Raising an Issue**

Employees have the ability to raise technical issues through this portal. If you encounter any
technical problems, take these steps:

1. Utilize the 'Raise Issue' feature.

 2. After raising an issue, make note of the assigned issue number for reference.

**Additional Features**

Within the eHRMS2.0 portal, employees have access to various features and functionalities tied
to their profile, including:

• Employee self-service portal for accessing personal information

• Leave management and approval system
▪ Digital service book maintenance
▪ Online training and development programs
▪ Performance appraisal and feedback mechanisms
▪ Dashboards and reports for HR analytics
• Reimbursements (Telephone, Newspaper, Child Education Allowance)
• Loan/Advances/Claims (LTC, GPF, Computer, HBA)
View Real time Status (Vigilance, APAR, IPR)
Transfer/Postings including Mutual Transfer
• Rotation Transfer
• Deputation/Tour
▪ Promotion (Post Based Reservation Roster (PBRR), Select/Seniority List, Vacancy Report,
Eligibility Report, Zone of Consideration)
• Departmental Promotion Committee (DPC) (Agenda, Composition, Minutes, Promotion
orders)
▪ Resignation/ Technical Resignation/ Voluntary Retirement Scheme
• Intimation of acquiring Property
▪ Seek Permission for Private Foreign Visit
• Grievance Redressal
• Integration with i-GOT, SPARROW, PFIVIS, Probity Portal

These features are available through the portal to streamline and manage various HR-related
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 Steps to be followed by the Nodal Officer on e-HRMS 2.0 Portal

Login to the Ehrms 2.0 profile

**Step 1: Logging into the e-HRMS v2.0 Portal**

1. Visit the e-HRMS v2.0 portal by navigating to fhttps://e-hrms.gov.ind.

2. On the portal's homepage, locate and click on the le-Parichay' icon to log in.
3. Access your profile by using your gov/nic email ID and password.

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**Step 2: Managing Employee Profiles in e-HRMS v2.0**

#For employees who are also designated as Nodal Officers, you'll have two distinct roles:

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**ROLE 1: AS AN EMPLOYEE**
Ensure that your employee profile is complete by following these steps:

1. Click on 'My Profile' tab.

2. Provide all required details under tabs such as Personal Details, Service Details, Address,
Experience, Training, Qualification, and Awards/Publications. Refer to the provided screenshot for
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 **Role 2: As a Nodal Officer**

**Step 1: Adding an Employee Profile on e-HRMS v2.0**

To add an employee's profile:

1. Navigate to 'Employee Details' tab in the portal's interface.

2. Click on 'Add Employee' tab to add an employee to the system.
3. Fill in the required employee's details, including their name, designation, father's name, date of
birth, mobile number (linked with Aadhar), and government email ID (gov/nic).
4. Save the information by clicking the 'Save' button, as indicated in the accompanying screenshot.
5. Check the employee's name in the employee list and instruct them to complete their profile to
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"Step 2: Verifying Employee Profiles on e-HRMS v2.0**

For employees who have submitted their complete profiles:

1. Go to the 'Employee Details' tab.

2. Search for employees whose profiles require verification/validation.
3. Click on the 'Action' tab next to the employee's name.
4. Choose 'Preview & Update' from the list of options to view the entire profile filled by the
employee.
5. A screen displaying the employee's entire profile (across all 6 tabs) will appear for
verification/validation against the physical Service Book.
6. Carefully compare the details in the employee's profile with the physical Service Book.
7. Once verified, click on 'Submit' button to save the employee's details.
8. Profiles submitted after verifying against the physical Service Book will appear in the 'Pending
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9. Click on 'Action' tab displayed next to the employee's name and choose 'Approve' or 'Reject.'
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**Step 3: Rectification/Updation/Addition to Employee Profiles**

Nodal Officers can modify employee profiles as needed:

1. Nodal officers can view employee profiles by clicking on 'Action' tab next to the employee's
name and selecting 'Preview & Update' option from the list.
2. If an employee requests for rectification, update, or addition of information, the Nodal Officer
can perform the necessary changes.
3. Once the changes are made, click the 'Approve' button to save any updates in the profile.

These steps outline the process that the Nodal Officer should follow on the e-HRMS v2.0 Portal to
manage employee profiles and ensure accurate information.

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