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Table of Contents

Arduino Day in Sri Lanka 03

Executive Summary 04

Goals 05

Project Outline 05

Budget 06

Sponsorships 07

Agenda 09

Contact Information 10

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Arduino Day in Sri Lanka

Arduino Day is a global celebration of the open- source electronics platform,

Arduino, which has revolutionized the way people learn and interact with
technology. The event is celebrated worldwide on the same day, and in Sri Lanka, it
provides an opportunity for electronics enthusiasts, makers, and students to come
together and share their passion for Arduino and its capabilities. Arduino Day 2023
was a massive success, with over 200 participants from universities and schools
islandwide. The program featured several keynote speakers to share insights
about this revolutionary platform.

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Executive Summary
Event Details
Date: 23rd of March (In-person)
Time: 9:00 am to 6:00 pm
Premises: Trace Expert City
Target Audience: 200 persons

Objective
Arduino is an easy-to-use hardware and software platform that allows people to
create interactive and programmable projects. It has a wide range of applications,
from home automation to robotics, and is used in education, industry, and
research. Arduino Day in Sri Lanka aims to promote this technology and
encourage people to learn and explore its possibilities.

The event features talks, workshops, and exhibitions that showcase the latest
developments in Arduino and its applications. Participants can learn from experts
in the field, meet other enthusiasts, and participate in hands-on activities to
develop their skills. The event also provides a platform for showcasing innovative
projects and ideas, and for networking with like-minded individuals.

Arduino Day in Sri Lanka is a great opportunity to explore the potential of this
exciting technology and to connect with a vibrant community of makers and
electronics enthusiasts. Whether you are a student, a professional, or simply
curious about Arduino, this event offers something for everyone.

This event encourages collaboration and extends networking opportunities beyond

the day. Participants can not only enhance their skills but also develop a sense of
community. Arduino Day in Sri Lanka celebrates the ongoing exploration and
collaboration within the dynamic landscape of electronics and programming.

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Goals
Encourage creativity and innovation in the field of electronics and
programming. Provide an opportunity for individuals of all skill levels to learn
and experiment with Arduino technology.
Foster a sense of community and collaboration among Arduino enthusiasts.
Develop and facilitate hands-on workshops and tutorials on various Arduino
projects and applications.
Provide access to necessary hardware and software resources for participants
to build their projects.
Foster an inclusive and welcoming environment that encourages participation
from diverse individuals and groups.
Create opportunities for participants to showcase and share their projects with
others.
Connect participants with local and global Arduino communities and resources
for continued learning and collaboration.
Promote awareness and understanding of the Arduino platform and its
capabilities

Project Outline
Arduino Day 2024 is an Arduino conference that will be held in the span of two
days. The event will be held on 24th March 2024 at Trace Expert City with the
expected participation of around 200 attendees.
The event will be open to university undergraduates as well as school
students.
The primary goal of Arduino Day 2024 is to promote awareness and
understanding of the Arduino platform and its capabilities.

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Budget
Table 1: Estimated Expenditure for 220 Participants

Unit Price
Description Quantity (LKR) Cost (LKR)

Reserve Location at Trace City 1 277,500 277,500

Gifts 5 10,000 50,000

Lunch for participants 220 600 132,000

Water bottles 220 120 26,400

Speakers’ refreshments 7 1,200 8,400

Gifts for speakers 7 4,000 28,000

Miscellaneous 1 50,000 50,000

Total 572,300

Table 2: Expenditure Related to Location Reservation and Setup

Description Quantity Cost (LKR)

Location reservation 1 175,000

Chairs 100 17,500

LED display 1 60,000

Sound setup 1 15,000

Stage space 100 sqft 10,000

Total 277,500

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Sponsorships
Platinum Sponsor
LKR 150,000
Exclusive naming rights in event promotions.
Prominent logo placement on all promotional materials and event signage.
Recognition in pre-event press releases and social media announcements.
Dedicated booth space at the event for product/service showcase.
Opportunity to address the audience during opening/closing remarks.

Gold Sponsor
LKR 100,000
Logo placement on event materials and signage.
Recognition in event-related press releases and social media posts.
Booth space at the event for product/service showcase.
Verbal acknowledgment during the event.

Silver Sponsor
LKR 100,000
Logo inclusion on event materials and signage.
Recognition on social media channels.
Booth space at the event for product/service showcase.

Event Partner
LKR 50,000
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Gift Partner
LKR 25,000
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Agenda
8.00 am Registrations

9.00 a.m Welcome speech

9:10 am Lighting the oil lamp

9:15 am Keynote speech by the first speaker

9:35 am Entertainment

9:45 am Sponsorship highlight

9:50 am Keynote speech by the second speaker

10:10 am Entertainment

10:20 am Fun activities

12:50 pm Lunch break

1:30 pm Sponsorship highlight

1:35 pm Keynote speech by the third speaker

1:55 pm Awarding the winners of the fun activities

2:10 pm Entertainment

2:20 pm Keynote speech by the fourth speaker

2:40 pm Vote of thanks

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Contact Us

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