Republic of the Philippines

Region XII
Province of Cotabato
Municipality of Antipas
MUNICIPAL DISASTER RISK REDUCTION AND MANAGEMENT OFFICE
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MINUTES OF THE 2ND QUARTER MEETING OF THE MUNICIPAL DISASTER RISK

REDUCTION AND MANAGEMENT COUNCIL LAST MAY 18, 2023 HELD AT
MAYOR’S CONFERENCE ROOM, ANTIPAS, COTABATO.

A. Call to Order: The meeting was called to order by the Municipal Mayor/MDRRMC
Chairman at 9:00 in the morning.

B. Invocation: Dr. ALVIN A. CODILLA–/Municipal Health Officer Representative

C. Singing of the National Anthem and Municipal Hymn- Played

D. Roll Call and Declaration of Quorom: Roll was called, and based on the attendance,
the Chair declares the council in quorum with twenty-four (24) present out of thirty one
(31) members, as specified below:

PRESENT:
Hon. Cristobal D. Cadungon - Mayor/MDRRMC Chairman
Jimson D. Monteser - Mun. Administrator/Presiding Officer

Castor G. Verdeblanco - MDRRMO OIC

PMAJ Elmer E. Parreño - COP/Vice Chair and Action Officer
Hon. Rodrigo L. Pedregosa - SB Comm. On Peace and Order
Hon. Edgar Carugda - SB Comm. On DRRM
Diosdado F. Duque, RSW - MSWDO
Vilma V. Picaňa - Municipal Treasurer
Helen T. Verdeblanco - Municipal Agriculturist
Lucia A. Aliponga - MLGOO
Teresita A. Duque - MLCR
Engr. Hilarry A. Singalivo - Municipal Engineer
SFO3 J Edward F. Alparaque - Fire Marshal
Mary Ann P. Velete - MENRO
Regina R. Nicor - GAD Focal Person
Felomina D. Alojado - Child Development Worker Pres.
Ptr. Orlando Garino - Antipas Religious Ministerial Ass.
Gaudencio Dela Fuente - AMVA- President
Armando Pedregosa - AVATCO President

Other Present:
Alvin A. Codilla - MHO-Representative
CPT. Robinne S. Baccay - AFP Representative
Annabelle L Cadungon - MPDO Representative
Fedis Madeliene B. Cadungon - Barangay Affairs Focal person
Hon. Jimmy Carias - Liga ng Barangay Representative

ABSENT:
Hon. Jimmy Sarmiento - SB Comm. on Appropriation
Hon. Egidio O. Cadungon III - SB. Comm on Health
Joseph V. Fernandez - Philippine Red Cross – Kid. Chapter
Dr. Alex Cabrera - Chief of Hospital, AVDH
Kristine B. Makiputin - Municipal Accountant
Winefredo A. Nermal - MHRMO

E. Opening Statement: The Chair formally welcomed the members and other present to
the MDRRMC Meeting.
F. Reading and Approval of the Previous Meeting:

Hon. Rodrigo L. Pedregosa moved to dispense the reading of the previous minutes for
all the members were provided a copy before the meeting started, duly seconded by
Ma’am Lucia Aliponga and approved by the Body.

Agenda:
1. Presentation of MDRRMO 1ST QUARTER REPORT
2. Presentation and Updating of MDRRM Plan 2019-2024 Thematic Plans
3. Presentation of Supplemental Investment Program No. 1
4. Presentation of Proposed Realignment of MDRRM Fund
5. Presentation of Proposed Re- Programming of MDRRM Fund
6. Presentation of Programming of MDRRM Fund
7. Presentation of El Niño Preparedness Plan
8. Presentation of Contingency Plan for Drought

G. ADOPTION OF ORDER OF BUSINESS

The Honorable Presiding Officer called for any motion to adopt the Order of Business.
Hon. Carugda raised his hand and was being recognized, moved to adopt the Order of
Business. It was seconded by Mrs. Teresita Duque and was approved

H. Presentation of the Agenda

1. MDRRMO 1ST QUARTER REPORT

The Hon. Presiding Officer requested Ms. Madel G. Empuerto to present the
MDRRMO 1st Quarter Report. Ms. Empuerto, through overhead presentation,
presented the report. At the end of the report, the Presiding Officer asked the body
for any questions or clarifications.

Hon. Carugda raised his hands and noticed and recognized by the presiding officer.

Hon. Edgar Carugda suggested that the Sangguniang Bayan should be updated or
informed of the projects, programs, operations and services of the MDRRMO. The
Presiding Officer further stated that the Executive and Legislative is co-equal branch.
Mr. Verdeblanco replied that the suggestion is noted.

2. PRESENTATION AND UPDATING OF THEMATIC AREA PLAN OF 2019-2024

MDRRM PLAN

The Hon. Presiding Officer requested Mr. Verdeblanco to present the Thematic Area
Plan of 2019-2024 MDDRM Plan for updating. Mr. Verdeblanco, through overhead
presentation, presented in sequence the programs, projects and activities of the 4
thematic areas of the plan: Disaster Prevention and Mitigation, Disaster
Preparedness, Disaster Response, and Disaster Rehabilitation and Recovery.

The presiding officer asked for any discussion and suggestion, Mr. Gaudencio Dela
Fuente raised his hand and asked: “ Nga’a hindi whole plan ang iupdate?”

Mr. Verdeblanco replied that the MDRRM Plan is still active until 2024 but there are
PPAs need to be included in the thematic area plan.

The members of the council, reviewed and updated the PPAs.

Mr. Jimson Monteser asked for any motion. Mrs. Vilma Picaña moved for the
adoption and approval of the Updated Thematic Area Plan of 2019-2024 MDRRM
Plan presented. It was unanimously seconded and approved by the body.

3. PRESENTATION OF SUPPLEMENTAL INVESTMENT PROGRAM NO. 1

The Hon. Presiding Officer requested Mr. Verdeblanco to present the Supplemental
Investment Program No. 1. Mr. Verdeblanco presented orderly the content of the
investment program.

After the presentation, the presiding officer asked the body for suggestions and
discussion. Mr. Duque raised his hand and recognized by the presiding officer.
 Mr. Duque suggested that the insurance of the responders may be increased for
them to avail higher insurance coverage. He further explained that there are various
insurance company offering life, hospitalization, or accident insurance.

Hon. Carugda also asked if there is supplemental investment program passed prior
to this. Mr. Verdeblanco replied none. There was no further discussion.

Mr. Pedregosa moved for the adoption and approval of the Supplemental Investment
Program No. 1 as presented. It was unanimously seconded and duly approved by
the body.

4. PRESENTATION OF PROPOSED REALIGNMENT OF MDRRM FUND

Mr. Verdeblanco was requested by the Presiding Officer to present the proposed
realignment of MDRRM Fund. Mr. Verdeblanco presented and explained the content
of the proposal and the purpose of its realignment is for the expansion and
rehabilitation of existing CCTV System of the municipality.

Hon. Pedregosa voiced out that the recent shooting incidents in the municipality
shows that the criminals are easily entering the municipality and not captured by the
CCTV.

Hon. Carugda also expressed sentiments on the low quality of existing CCTV and
the stated that the proposed expansion should be reliable and advance system.

There was no further discussion, the Presiding Officer requested for a motion to
adopt and approve the proposed realignment of MDRRM Fund.

Ms. Mary Ann Velete moved to adopt and approve the realignment of MDRRM Fund
as enumerated below:

From: 2023 MDRRM Fund

OBJECT OF EXPENDITURE AMOUNT
DISASTER PREVENTION AND MITIGATION
Conduct of Risks/Damage Assessment and CBMS Survey 200,000.00
for Vulnerability Analysis and Science Based to Enhance
Ecological Profile and Studies
DISASTER PREPAREDNESS
Conduct of simulation exercises to test plans and skills and 50,000.00
community based activities
DISASTER RESPONSE
Procurement of additional tent as immediate shelter 130,000.00
DISASTER REHABILITATION AND RECOVERY
Construction/rehabilitation of damaged infrastructure 300,000.00
facilities, and other public utilities
Procurement of rescue and response equipment/ drone, 250,000.00
and other equipment
Supplies and Inventories 140,000.00
TOTAL 1,070,000.00

To;
OBJECT OF EXPENDITURE AMOUNT
DISASTER PREVENTION AND MITIGATION
Other programs and projects on disaster prevention & 1,070,000.00
mitigation with facilities and equipment and any disease
prevention epidemic/pandemic

It was unanimously seconded and approved by the body.

5. PRESENTATION OF PROPOSED RE-PROGRAMMING OF MDRRM FUND

 The next presentation was on the Proposed Re-programming of MDRRM Fund. Mr
Verdeblanco, as requested by the Presiding Officer, presented the topic. He
explained that the items for reprogramming were taken part of 2023 MDRRM Fund.
Specifically, he presented the following:

From: 2023 MDRRM Fund

OBJECT OF EXPENDITURE AMOUNT
DISASTER PREVENTION AND MITIGATION
Conduct of Risks/Damage Assessment and CBMS Survey for 30,000.00
Vulnerability Analysis and Science Based to Enhance
Ecological Profile and Studies
Support to biodiversity and riparian zones 4,000.00
revitalization/reforestation and tree planting of forest trees and
bamboo along riverbanks to prevent landslide/soil erosion
Review and integration of DRRM/CCA into various 11,000.00
environmental policies, plans, programs and projects
DISASTER PREPAREDNESS
Conduct of simulation exercises to test plans and skills and 25,000.00
community based activities
Conduct of DRRMC meetings and multi-stakeholders 30,000.00
dialogues
TOTAL 100,000.00

To:
OBJECT OF EXPENDITURE AMOUNT
DISASTER PREPAREDNESS
Support to Maintenance of rescue vehicles and equipment 100,000.00
TOTAL 100,000.00

Mr. Duque and Ms. Velete expressed concern that the proposal might not be
enough. However, no suggestion for the increase has been brought out.

SFO3 Alparaque moved for the adoption and approval of the Re-Programming of
MDRRM Fund presented. It was unanimously seconded and duly approved by the
body.

6. PRESENTATION OF PROPOSED PROGRAMMING OF MDRRM FUND

The Presiding Officer again requested Mr. Verdeblanco to present the proposed
programming of MDRRM Fund. Mr. Verdeblanco presented the content of the
proposed programming as follows:

From: Unexpended MDRRM Fund

Amount: 2,630,000.00
OBJECT OF EXPENDITURE AMOUNT
70%
DISASTER PREVENTION AND MITIGATION
Installation, Expansion and Improvement of Monitoring 25,000.0
Equipment, System and Facilities for Disaster Prevention 0
and Mitigation
DISASTER PREPAREDNESS
Provision of Construction Equipment, Heavy Equipment, 1,300,000.0
and other vehicles for Disaster Rescue and Response 0
Support to MDRRMC/O 24/7 Disaster Risk Reduction 495,000.0
Operations 0
Provision of Insurance to Accredited Community Disaster 21,000.0
Volunteers and MDRRMO Responders 0
TOTAL 1,841,000.00
OBJECT OF EXPENDITURE AMOUNT
QRF 789,000.00
 Mrs. Duque commented that during the programming of Unexpended MDRRM Fund,
the Quick Response Fund is no longer be included. This statement was supported by
Mr. Duque.

Hon. Pedregosa moved that the 789,000 QRF be removed and be programmed to
Provision and/or maintenance of facility and/or equipment for prevention of crimes
and terroristic, and other incidents amounting to 760,000.00 and the 29,000.00 be
added to Provision of Insurance to Accredited Community Disaster Volunteers and
MDRRMO Responders. The motion was unanimously seconded by the body.

The presiding Officer asked for any questions, suggestions or discussion. No one
raised.

Mrs. Duque moved to adopt and approve the programming of unexpended MDRRM
Fund as corrected as presented in table below:

From: Unexpended MDRRM Fund

Amount: 2,630,000.00
OBJECT OF EXPENDITURE AMOUNT
DISASTER PREVENTION AND MITIGATION
Installation, Expansion, Improvement, and/or Maintenance 25,000.00
of Surveillance Equipment, System and Facilities for
Disaster Prevention and Mitigation
Provision and/or maintenance of facility and/or equipment 760,000.00
for prevention of crimes and terroristic, and other incidents
DISASTER PREPAREDNESS
Provision of Construction Equipment, Heavy Equipment, 1,300,000.00
and other vehicles for Disaster Rescue and Response
Support to MDRRMC/O 24/7 Disaster Risk Reduction 495,000.00
Operations and Response
Provision of Insurance to Accredited Community Disaster 50,000.00
Volunteers and MDRRMO Responders
TOTAL 2,630,000.00

The motion was unanimously seconded and approved by the body.

7. PRESENTATION OF EL NIÑO PREPAREDNESS PLAN

The Presiding Officer explained to the body that the Provincial Government had
requested the municipal government to prepare for the El Niño being forecasted by
PAG-ASA to happen on 3rd quarter of 2023 up to 1 st quarter of 2024. Further, he
stated that the Office of the Mayor had initiated to convene respective Department
Heads of LGU-Antipas to conduct planning workshop.

For purpose of presentation of the workshop output, the Presiding Officer requested
Mr. Verdeblanco to present the plan.

Mr. Verdeblanco presented gradually the content of the plan. He focused the
presentation on the impact of El Niño on various sectors, the strategies in response
to the different impacts, and the logistical needs.

After the presentation, nobody had raised questions or clarifications.

Mr. Duque moved to approve and adopt the El Niño Preparedness Plan as
presented. It was unanimously seconded by the body.

8. PRESENTATION OF CONTINGENCY PLAN FOR DROUGHT

 The Presiding Officer again requested Mr. Verdeblanco to present the Contingency
Plan for Drought.

Mr. Verdeblanco acknowledged and presented the content of the Plan. He started
the presentation on Chapter II. Goal and Objective of the Plan. He further presented
the Hazard Analysis which came out that Drought ranks first.

He ended the presentation on the Resource Gap Summary for all response clusters
and it computed 27,258,344.16 total cost estimates for resources to be provided in
response to the impact of El Niño.

After the presentation, nobody had raised questions or clarifications.

Immediately, Mr. Duque moved for approval of the Contingency Plan for Drought. It
was seconded by Mrs. Verdeblanco. The plan has been approved.

I. Adjournment

The presiding officer asked the members for further clarifications and suggestion. And,
since there were no clarifications raised and issues to be discussed, Hon. Rodrigo
Pedregosa moved for the adjournment of the meeting, duly seconded and approved.

The Meeting was adjourned at 11:45 in the morning.

Prepared by:

CASTOR G. VERDEBLANCO
OIC MDRRMO
Secretariat, MDRRMC

Conformed:

CRISTOBAL D. CADUNGON
Mayor/ MDRRMC Chairperson