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Draft Terms of Reference

Project Management and Supervision Consultancy (PMSC)
Assam Urban Sector Development Project (AUSDP)

I. Background

1. The Government of Assam, has applied for financial assistance through the Department of
Economic Affairs, Ministry of Finance, Government of India from the Asian Development Bank
(ADB) toward the cost of Assam Urban Sector Development Project (AUSDP) (hereinafter
referred as Project). The purpose of the project is to develop sustainable urban infrastructure
and service delivery improvement across urban centres of Assam as outlined below:
(i) Augmentation of water supply infrastructure in 6 towns of Dhubri, Goalpara,
Golaghat, Nalbari, Bongaigaon and Barpeta town
(ii) Storm water management to reduce urban flooding in Guwahati
(iii) Planning intervention on “Cities as engine of Growth model” for Guwahati, Silchar
and Dibrugarh
(iv) Institutional Development & Capacity building in urban sector
2. The outcome expected out of the project is enabling framework established for integrated
urban development in Assam and sustainability of inclusive and climate-resilient urban
services in project areas improved (by 2030) through; a) 76,000 households in 6 project ULBs
including 100% of disadvantaged families provided with at least 135 lpcd continuous water
supply that meets national safety standards from the present level of 0–70 lpcd at 2–4 hours
per day, high arsenic and fluoride contamination; b) nonrevenue water reduced to not more
than 20% and physical leakage to not more than 15% in project ULBs from the present level;
of 30%–70%; c) O&M cost covered by water tariff in project towns in place of the present flat
rate; d) 28 square kilometres (km2) of the catchment areas with reduced flood risks; e). Assam
Urban Infrastructure Development and Finance Corporation Limited (AUIDFCL) fully
operationalized with staffing strategy and human resources policy. The key outputs are as
listed below:

3. Output 1: Climate-resilient water supply system in the six district headquarters in the
northeast economic corridor developed Indicative components: 1a. 6 water treatment
plants with a total production capacity of 38 million liters per day (mld) constructed with
sustainable water sources; 1b. 76,000 households including 100% of disadvantaged families
provided with metered water connections; 1c. 490 kilometers (km) of water distribution
network with supervisory control and data acquisition system under district meter areas
features commissioned; 1d. 60 members of women SHGs acquired knowledge in water meter
reading and other O& functions; 1e. At least 6 women SHGs trained and 80% of trained
member reported improved knowledge on the benefits of household water connection, health
and hygiene, water conservation, and in areas of leadership; 1f. At least 50 students in 7
schools sensitized on gender equality and social inclusion (GESI) in water, sanitation, and
hygiene (WASH)
4. Output 2: Climate-resilient stormwater drainage system developed in Guwahati.
Indicative components: 2a. 7.64 km of primary, secondary, and tertiary stormwater drains
constructed and upgraded with climate-resilient designs; 2b. water bodies for water retention
and groundwater recharge rejuvenated; 2c.catch pits for groundwater recharge structures
constructed; 2d. 100 drain desilting workers (including at least 30 women workers) reported
increased knowledge and skills in cleaning and maintaining stormwater drainages; 2e. early
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warning system with gender- responsive and socially inclusive features expanded to the
project catchments
5. Output 3: Urban reforms advanced and institutional capacities strengthened for improved
urban planning and service delivery. Indicative components: 3a. Urban development
masterplan for Guwahati, Silchar, and Dibrugarh updated adopting “Cities as Engines of
Growth” model with climate resilience and GESI features and aligned with the economic and
industrial development of the northeast region; 3b. Staffing strategy and human resources
policy for AUIDFCL developed and adopted; 3c. Guidelines for the implementation of the
Assam Town and Country Planning (Amendment) Act, 2022 prepared and rolled out; 3d.
Urban digital service delivery and governance platform rolled out for all ULBs including
development of Human Resource Management System (HRMS) and Project management
System (PMS) ; 3e. 309 newly recruited municipal cadre officers (at least 30% women) and
other municipal functionaries trained in GESI responsive urban planning, development, and
service delivery following G20 Framework on Capacity Building of Urban Administration and
deployed to 103 ULBs; 3f. Water tariff structure for the 6 project ULBs prepared to cover at
least O&M cost of the water supply services with pro-poor lifeline tariff and adopted; 3g.
Masterplans and feasibility studies for selected towns on climate resilient urban services
prepared; 3h. Billing software for water supply services developed and integrated into urban
digital service delivery and governance platform; 3i. Infrastructure development ( building)
works for creation of Assam State Institute for Urban Development ( ASIUD).

6. ADB loan for financing the AUSDP loan is planned for signing in the last quarter of 2024. The
Executing Agency recruited consultants are responsible for detailed engineering design and
procurement activities to ensure timely start up and implementation.

7. The proposed consultancy assignment, the Project Management and Supervision

Consultancy (PMSC) shall recruit a national consultancy firm with the responsibility of Design,
Procurement, Construction Supervision along with Project, Contract and Operations
Management. This shall be financed by the ADB project loan. Consultants’ selections and
engagements will be in accordance with ADB Procurement Policy 2017 (Policy) and
Procurement Regulations for ADB Borrowers 2017 (as amended from time to time)
(Procurement Regulations).

II. Objectives of the Assignment

8. The primary objective of the consultancy assignment shall be to design, procure, supervise
construction, manage contracts and manage the Project through support to the executing
and implementing agencies aiming for holistic and sustainable development of project towns
with healthy and accessible urban environment that is resilient, flexible and adaptive to
climate change. The consultants shall therefore keep in mind the cross sectoral and multi-
dimensional themes considered in feasibility and engineering design stages and bring in
innovative approaches and cutting edge technology options while implementing various
project components. The designs should be robust and state of the art. Construction shall be
guided in design by sustainable approaches like use of renewable resources, eliminating
pollution, protecting ecosystems, adoption of green development principles, water sensitive
urban designs and gender friendly approaches. PMSC shall be responsible for output 1 and
output 2, and providing support to the Client in the overall implementation of the project
including output 3.

9. The major objectives are as given below:

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• Assisting project management and implementation units in all aspects of project

implementation.
• Carry out detailed review of the preliminary designs prepared, arrange for and
conduct any additional surveys and studies that are required, prepare detailed
engineering designs and good for construction drawings and support in bidding and
bid process management. Support in finalizing contractor’s designs and construction
methodology wherever necessary.
• Through detailed resident supervision, ensure that high quality construction is
achieved in time and within budget, and that all work is carried out in full compliance
with the approved engineering designs, technical specifications, agreed work
schedule, and within the terms and conditions of all other contract documents and
sound engineering practices.
• Ensure smooth project management meeting all monitoring and reporting required
internally for the Government and by ADB as agreed between the Government and
ADB.
• Bring in financial discipline within project execution by providing expert support for
accounting, auditing and preparation of budget as well as claims for disbursement.
• Support the executing and implementing agencies in various aspects of procurement
and consultancy recruitment including preparation of procurement documents,
responding to queries, and evaluation of bids or proposals following the rules and
procedures defined in the project administration manual.
• Demonstrate the efficacy of contract administration and supervision as an
independent external party.
• Ensure constructions duly meet environmental and social safeguards and gender
action requirements as defined in ADB’s Safeguard Policy Statement (2009).
• Promote technology transfer and the introduction of modern Contract Administration
practices within PMU.
• Oversee the construction is undertaken ensuring principles of sustainable operation
and climate change resilience.
• Establish performance based management system for operation and support in
supervising and managing the operators during the operational periods wherever the
operations contracts commence during the tenure of PMSC.
• As and when required prepare and revise the design of the proposed projects, review
the design of contractors and accord approval.

III. Scope of Services

The specific tasks related to the assignment shall include the following among others to
achieve the sated objective and the consultants work plan and methodology should clearly
demonstrate ways to achieve that.

a. Inception and Document Review

(i) Establish a full-fledged project office in Guwahati with proximity to the Project
Management Unit (PMU) and necessary field offices at the 6 Project towns. The
consultant shall be responsible for providing all necessary manpower, lodging and
boarding for its staff members, office space, furniture and equipment, computers
and peripherals, communication equipment, electricity, water, licensed software,
worker, 3rd party and other insurances services etc. for performing the services
throughout the period of the Contract. Software shall include an electronic
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document management program that will be shared with the PMU and City level
Project Coordinators as well all necessary technical programs.
(ii) Collect and critically review available documents related to the project like Project
Concept Paper and Loan Documents, Feasibility Reports, Detailed Engineering
Designs, ADB Consultation Missions’ Aide Memoirs, documentations related to
previously implemented projects, City/Town Development Plans and Master Plans
and other reports relevant for the project and establish an information database;
(iii) Interact with the major stakeholders identified during feasibility detailed engineering
design stages;
(iv) Conduct a kick-off workshop with PMU officials, other stakeholders and line
departments; Present the consultant’s finalized work plan in this workshop.
(v) Familiarize with ADB’s design monitoring framework, the indicators, baseline and
target values (this will help defining project components);
(vi) Based on all the above refine and update the documents related to physical and
operational characteristics covering technical, institutional, financial, safeguards
and socio-economic aspects. Particular focus shall be placed on O&M,
environmental, climatic and public health conditions as well as poverty aspects.
(vii) Discuss options available for use of materials for construction including pipes and
concrete and suggest if any changes are required in the most appropriate
materials for the project.
(viii) Collect, review and duly consider the preliminary Social and Environmental
Impacts of the interventions documented during the project preparation stage.

b. Verification of Designs, Surveys and Investigations; bid processing

(i) Verify and confirm all surveys conducted during preliminary design phase.
Undertake fresh surveys wherever required.
(ii) Support in mapping all the underground utilities by using the available information
from the town authorities and by conducting utility mapping survey using Ground
Penetrating Radar (GPR) technique wherever required.
(iii) Verify and confirm the geotechnical investigations at all locations for construction
of civil structures. Undertake fresh investigations wherever required.
(iv) Conduct a baseline water audit and establish the non-revenue water level.
(v) Carry out an initial energy audit of the water supply system.
(vi) Conduct an asset condition survey off all infrastructure components that shall be
proposed for retention and provide recommendations.
(vii) Verify all the drawings prepared and confirm the designs and specifications.
(viii) All the findings should be documented in a detailed report and presented to the
PMU.
(ix) For Design & Build contracts:
a. Ensure that the contractor’s designs are as per the relevant code of practices
and are robust, cost effective and sustainable.
b. Verify and provide comments on the submitted designs and drawings.
c. Approve or recommend designs for employer’s approval wherever necessary.
d. Verify and approve construction methodology or suggest suitable alternate
construction methodology.
e. Verify and approve/recommend contractors’ drawings.
f. Verify and approve/recommend for approval of employer variation proposals and
issue variation orders wherever needed.
g. ensure timely approval of contractor’s designs and variation proposals.
(x) For drainage subproject in Guwahati
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a. Support in formulating long-term operations strategies for comprehensive

drainage management in Guwahati.
b. Formulate draft guidelines integrating flood hazard zoning with spatial plans and
land use, building and development regulations.
c. Support in design and installation of an early flood warning and forecasting
system, including adoption of community-based systems in consultation with
other consultants if any engaged.
d. Help in preparing a green infrastructure design manual for smaller municipal
works with prototypes and drawings.
e. Provide technical inputs into the public awareness campaigns to be organized by
PMU on the link between flooding, solid waste management and protection of
water bodies.
(xi) Advice the client on any design changes necessitated during construction
(xii) Support in preparation of bid document wherever necessary and verification and
updating of bid documents already prepared if so required
(xiii) Review of tender drawings against the verified and approved hydraulic model and
update where necessary.
(xiv) Review and update technical specifications, cost estimates and BoQs. Ensure
they are in accordance with standard engineering practices followed in India.
(xv) Provide technical support during the tendering process to ensure an efficient
procurement process for works and equipment (e.g. responding to technical
queries, organization of site visits and participation in pre-bid meetings, preparing
addenda to the bidding document if needed, providing support in bid evaluation,
preparing letter of award (LoA), and contract agreement etc.

c. Construction Supervision

The PMSC shall act in the capacity of “the Engineer” and represent the Employer in the
construction contracts. Accordingly, the PMSC shall have full responsibility and authority
for the professional quality and sufficiency of the supervision with respect to contractor’s
design and other submission approvals, progress, quality of materials and work,
measurements of quantities, costs, and legal aspects related to the contract.

Whenever the capacity for approval is beyond the mutually agreed limits, prior approvals
of the Employer are to be obtained by the PMSC for taking action under a civil works
contract designating the Consultant as “Engineer,” for which action, pursuant to such civil
works contract, the written approval of the Client as “Employer” is required.
As “the Engineer,” the PMSC will ensure timely approval of contractor’s design, progress
of the works, initiate laboratory as well as in-situ tests as necessary, enforce specified
materials, workmanship requirements and construction methods, and control the overall
quality of construction. This includes the assessment of programs, materials, labor,
construction methods, and monitoring compliance with specified construction methods.
The PMSC will carry out acceptance tests of equipment in the factory (if necessary) and
on-site, including installation and commissioning. It also comprises supervision of
contractors’ programs, rates of progress, performance testing, compliance with
specifications and drawings, and health, safety and environmental requirements.

Specific tasks include:

(i) Prepare a construction supervision manual.
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(ii) Establishing a data storage and transfer system for all documents and drawings;
(iii) Verify the good for construction drawings prepared by the contractor and approve.
(iv) Review and approve all BoQs.
(v) Map all the utilities above and below ground in GIS that are falling within the
alignment and assist in shifting of utilities as required.
(vi) Set out sites for various components involved in the project, including field
verification of lines and levels.
(vii) Advise the client on best practices and innovative approaches in construction,
develop site specific construction methodology for complex work and supervise all
works.
(viii) Carry out duties as Engineer and/or Engineer’s Representative within the context
of provisions of Works and Supply Contracts. This includes continuous supervision
of construction works at all work fronts by engaging qualified field engineers,
recording measurements and preparing contractors’ claims.
(ix) To ensure effective site supervision by the PMSC staff, they shall have authority on
3 main topics in the field as listed below and project authorities will delegate powers
to the PMSC accordingly.
a. Occupational Health and Safety: Authority to issue instructions to the Contractor
regarding safety breaches and in case of severe breaches to stop the work.
b. Environmental and Social Safeguards: Authority to issue instructions to the
Contractor regarding non-compliance on environmental and social management
issues and in case of severe breaches to stop the work.
c. Use of material: Authority to prevent the use of materials which is not compliant
with the specifications and to prevent installation where there are concerns
regarding the functionality.
(x) Undertake day-to-day construction supervision and monitoring, collection and
checking of documentation, quality control, application of quality assurance
procedures, checking the adequacy of contractor’s designs, drawings, and method
statements, and preparation of progress and other reports.
(xi) Survey each of the constructed components to evaluate physical and financial
progress of each item.
(xii) Maintain a photographic and written record of all construction activities and
progress.
(xiii) Conduct site investigations of construction materials and geotechnical
investigations including laboratory testing and analyze investigation results.
(xiv) Ensure that works are being implemented as per the contract specifications.
(xv) Provide sound and timely advice to resolve problems that arise during construction.
(xvi) Hold regular site meetings with PIUs and Contractors and preparing minutes of such
meetings (based on agreed standardized format), and proactively managing the
execution of agreed actions.
(xvii) Instruct the Contractors to submit corrective measures or revised programs, as
necessary, to keep pace with the anticipated progress and construction standards
and inform the PIUs on measures adopted.
(xviii) Provide design adjustments / changes for works during construction in order to
respond completely and efficiently to meet changing site and ground conditions as
construction work progresses. Issuance of instructions and additional or modified
drawings and specifications to the Contractors which may be necessary for the
execution of the works and remedying of any defects and inform the PMU/PIU
accordingly.
(xix) Conduct regular field visits to project sites during civil works activities and conduct
independent assessment on safeguard compliance.
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(xx) Undertake regular quality checks of works at contractor’s field labs, plant labs and
consultant’s own labs and maintain quality check record, issue quality approval
certificates and ensure corrective actions are taken as required by test results.
(xxi) Establish quality assurance system, including verification of source of material and
certifications.
(xxii) Carry out necessary quality control activities and certify that the quality of the works
conforms to the technical specifications and drawings.
(xxiii) Assist third party inspections, if necessary, as decided by the Employer.
(xxiv) Examine contractor’s claims on justification and quantities; deciding on claims that
fall within the authority of the Engineer; make recommendations for the claims to
be considered by the PMU/PIU.
(xxv) Examine the need for contract variations; deciding on contract variations with the
delegated authority of the Engineer, and for all other variations make
recommendations to the PMU/PIU.
(xxvi) Obtain as-built drawings from the contractors and submit the same to the client after
verification in the field and certification for its correctness.
(xxvii) Prepare partial, substantial, and final completion certificates.
(xxviii) Prepare regular progress reports highlighting current progress, problems
encountered, tests conducted, corrective measures adopted and estimate of likely
completion date.

d. Contract and Project management

(i) Support and assist PMU in contract administration and compliance of contractual
conditions.
(ii) Prepare a project management manual.
(iii) Prepare MS Project based project scheduling and implement it in contract
execution. Assist the PMU in preparing annual work plan, detailed implementation
schedule and budget using management tools. Ensure the actual implementation
schedule reflects the design of the Project and intended implementation schedule.
Employer’s objective is to expedite completion of the project. The PMSC shall
identify the critical paths of Project activities; critical activities include the planning,
tendering, award and implementation timing and sequence of bidding packages;
consider opportunities for expediting the implementation schedule and recommend
improvements wherever possible.
(iv) Design and operationalize an effective project performance monitoring system
(PPMS) to track progress considering the targets defined in the project’s design and
monitoring framework and to to (a) monitor and evaluate implementation of the
project; (b) identify performance constraints; and (c) formulate and implement
practical measures to address shortcomings. Carry put frequent performance
evaluations based on assessment of the project. PPMS should include secure
financial management and accounting reporting and be accessible to the PMU/PIU
and ADB
(v) Advising and assisting the PMU on establishing and maintaining the most
appropriate and effective organizational, fiscal, implementation and management
arrangements to ensure successful project implementation.
(vi) Advice and support the PMU on contract management issues on a regular basis.
(vii) Assist the PMU in maintaining proper accounts with all ledger and control systems.
(viii) Develop and set up an MIS for the project and monitor physical and financial
progress of works and prepare monthly, quarterly and annual progress reports,
identifying critical issues.
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(ix) Develop Quality Assurance System and prepare a Quality Assurance Plan (QAP)
that will assist the PMSC and PIUs with overall quality assurance. Essential
elements of quality assurance for the project shall be controlled by the Engineer to
ensure quality products are provided in a cost-efficient and timely manner. It will
encompass all aspects of the project, including control of contractors and sub-
contractors, inspections, production and special process controls, functional testing,
control of nonconformities, drawing control, corrective actions, configuration
controls, quality assurance records, audits and other quality specifications and
requirements to meet the needs of the Project. Contractor’s quality assurance
operations shall be subject to the Engineer’s verification at any time. Prepare
Quality Compliance Reports.
(x) Engage with all the stakeholders to achieve timely completion of contractual
obligations on the part of Contractors and the Client. Facilitate regular meetings
between Employers, PIUs, Contractor and other relevant actors and document
minutes of discussions. Prepare briefing materials on progress and issues and
provide general support PMU to effectively guide the Project’s implementation.
(xi) Maintain regular communications with all stakeholders to ensure implementation of
the Project so that it follows a participative and integrated management approach.
(xii) Assist in compliance with regulatory clearances. Assist in obtaining various permits,
for the implementation of the project.
(xiii) Prepare Traffic Management Plan for project implementation.
(xiv) Develop standard operating procedures (SOPs) for safety in construction and
advise and supervise on safety and security of the labourers, supervising and
monitoring officials and public during project implementation.
(xv) Ensure compliance of ADB safeguard requirements with regular field monitoring,
identification of issues and resolution and prepare various documents related to
safeguards implementation and monitoring, including Environmental and Social
Safeguards.
(xvi) Assist Client in forecasting the progress of works and finalization of periodic targets
for the expenditure and disbursement.
(xvii) Establish and maintain appropriate fiscal management and monitoring systems and
assist PIUs in fiscal management and monitoring project expenditures and
disbursements.
(xviii) Prepare and submit work completion report, including as built drawings in editable
format in AutoCAD or similar software.
(xix) Assist the Employer for resolution of all contractual issues, including examining the
contractor’s claims for variations/time extensions, additional compensations etc.
and prepare recommendations following the provisions of the contract agreements.
(xx) Accompany the Client in meetings as and when necessary.
(xxi) Assist the Client to prepare for ADB review missions.
(xxii) Prepare and ensure timely submission of all documents related to project
management, monitoring and reporting as agreed by Government and ADB
(xxiii) Prepare Project Completion Report (PCR) in a manner satisfactory to the Employer
and ADB, including major project events, performance of Contractors, actual and
price inflated (to completion year) project cost (foreign and local costs separately)
by implementation year. The PCR should follow prescribed ADB format and cover,
among other items: (a) the relative successes (problems) in the implementation of
each package; (b) an assessment of the impact of the project on the economy and
social aspects of the beneficiary areas; (c) “as-built” drawings; and (d) detailed
description of all the works by items of technical and non-technical matters.
(xxiv) Update project documents as required.
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(xxv) Accompany the Client in meetings as and when necessary.

e. Commissioning and Defects Liability

(i) The PMSC will assist PIU with commissioning and operation phases. It will involve
building capacity within PIU to manage the project facilities. Commissioning covers
initial operation to identify and rectify any construction faults prior to the
contractor’s official handover of completed systems to Employer. Commissioning
will be progressive over the final year of individual contract implementation. The
PMSC, with the contractor/ supplier, will identify specific facilities needed,
expertise and staffing requirements, and prepare detailed management, operation,
and maintenance (MOM) procedures, including those relating to minimizing social
and environmental impacts of all infrastructure developed under the Project. The
MOM procedures should be developed in consultation with all stakeholders.

(ii) During the defect liability period for each package, the PMSC will carry out the
following functions: (i) monitoring the functional as well as structural performance
of the investments and report to the PIU; (ii) preparation of the inventory of the
defects/damages rectification/repair works, if any, to be done by the Contractors
as per the provisions of their contracts; (iii) evaluation of the design, drawings and
construction methodology for rectification/repair works proposed by the
Contractors and make recommendations to the PIU; (iv) supervision and checking
of the quality of the defect/damage rectification/repair works; and (v) assisting the
PIU with contract management and finance related issues related to the individual
works contracts.
(iii) The PMSC shall provide training and capacity building to the staff the executing
and implementing agencies in the respective project related areas. Train the trainer
(TTT) approach may be followed by preparing local staff to undertake continuous
training under the supervision of PMSC learning facilitators.

f. Operations management

(i) Considering the entire project, including the plants & equipment furnished by the
manufacturers, suppliers & contractors, prepare an Operation and Maintenance
Manual for all project components.
(ii) Create a GIS based inventory of existing assets and new assets constructed under
the project according to the adopted classification system and prepare an asset
register and an asset management plan.
(iii) Provide technical inputs in organizing and conducting public awareness
campaigns and capacity building initiatives.
(iv) Provide technical support in formation and delineation of hydraulically isolated
DMAs.
(v) Carry out final water auditing and establish DMA, Zone and System level post
commissioning NRW level.
(vi) Carry out trainings for PMU staff on design, construction and maintenance of
project components.
(vii) Prepare an operational sustainability improvement plan.
(viii) Identify gaps in capacity (staff and skills) and advise on capacity building
requirements, outsourcing requirements, and plan and support in implementing
capacity building program.
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(ix) Support in developing and implementing an effective performance based payment

system with fixed and variable pay for operations under the DBO contracts.
(x) During the tenure of PMSC contract carryout the following operations related tasks:
a. Assist in verifying and approving contractors claim during operations period
including assessing the admissibility of fixed and variable pays.
b. Conduct verification measurements of key performance indicators reported by the
contractor wherever necessary.
c. Support in assessing and implementing the Third Party Auditors
recommendations.
d. Facilitate overall management and implementation of the operations contract.

g. Financial and Accounting Management

The PMSC shall assist and support the executing or implementing agency in all financial
and accounting matters relating to the project. Tasks include:

(i) Establish an appropriate financial accounting and control system for PMU and PIU.
(ii) Support in administering the loan in accordance with ADB’s Disbursement
Guidelines.
(iii) Assist in all financial, accounting and audit matters relating to the project.
(iv) Support in preparing annual budget estimates, maintaining proper budgetary
controls mechanisms and analyzing financial vs physical progress along with the
documentation of signification variations.
(v) Assist the PMU in all matters to respond to observations as may be made by ADB
on audited project financial statements (APFS) and audited entity financial
statements (AEFS);
(vi) Assist PMU in all matters concerning the audit of the project accounts by the
examiner of local accounts, including assisting PMU to draft responses to queries
and preparing broadsheet responses to audit points.
(vii) Establish all necessary records and the procedures for maintaining or updating
such records for each subproject and for the entire project.
(viii) Ensure accurate and timely submissions of all required reports to the Government
and ADB.
(ix) Monitor and supervise in the preparation of projections for contract awards,
disbursements and advise the Employer as per overall scope of work.
(x) Establishing systems for smooth and timely funds flow from ADB or government
to contractors.
(xi) Develop and implement procedures for timely payments to the contractors
and monitoring for compliance.
(xii) Support in preparation and submission of disbursement claims from ADB.
(xiii) Support in project auditing and preparations of responses to auditors.

h. Environmental Safeguard

Assist in the implementation of the project in compliance with the environmental safeguard
requirements of the national safeguard system and ADB’s Safeguard Policy Statement,
2009 (SPS), and ensure that the Contractors/ Suppliers (including their sub-contractors)
comply with the safeguard requirements. Detailed tasks include, but are not limited to, the
following:
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(i) Update Environmental Assessment Reports (EARs) including EMPs, as necessary

and submit to the Client for approval.
(ii) Include all the environmental safeguards tasks to be handled by the Contractors/
Suppliers in the bidding documents.
(iii) Include in the bid, the information on regulatory clearances required for the
projects.
(iv) Apprise the Contractors on overall safeguard and compliance requirements.
(v) Ensure that components are not located in environmentally sensitive areas (wildlife
sanctuaries, national parks, tiger reserves, etc.) to avoid significant environmental
impacts.
(vi) Lead and assist in any additional public consultation as required based on the
changes in the project design and/or location from existing designs.
(vii) Ensure that Contractors/ Suppliers in developing project-specific EMPs with
detailed measures to mitigate environmental impacts during construction/
installation and operation phases.
(viii) Ensure that all the standards/conditions, if any, stipulated in regulatory clearances,
consents are included in the project design.
(ix) Ensure that an appropriate environmental monitoring consistent with the EMPs
and commensurate to the impacts of the project is developed by Contractors/
Suppliers as part of EAR and EMP.
(x) Advise and assist the Client to ensure that relevant information on environmental
safeguards is disclosed to stakeholders, community, and affected people in form
and language they understand.
(xi) Disclose EAR summary in local language at PMU, PIU and Project urban local
bodies (ULBs) offices.
(xii) Ensure inclusion of any feedback from the public consultation process in the EARs
and EMPs and recommend for approval of the Client.
(xiii) Ensure that all design-related measures are integrated into project designs before
approval by the Client.
(xiv) Advise/assist in obtaining regulatory clearances and applications and
documentation required, and ensure that all necessary clearances/permission are
in place prior to start of construction/ installation.
(xv) Monitor the implementation of project EMPs to ensure Contractors/ Suppliers and
their subcontractors’ compliance with the measures set forth in the EMPs.
(xvi) Ensure that Contractors/ Suppliers comply with the conditions, if any, stipulated in
regulatory clearances, consents.
(xvii) Assist PMU and PIU in implementation of grievance redress system (GRS), and
advise the Contractors/ Suppliers on appropriate actions to redress the complaints;
ensure that complaints/grievances are addressed in a timely manner and
resolutions are properly documented.
(xviii) Advise on any corrective or preventative actions to be implemented by
Contractors/ Suppliers in case of non-compliance or new/unanticipated impacts
including budget requirements; include all such suggested actions in the quarterly
Environmental Monitoring Reports (EMRs).
(xix) Inform PIUs and PMU promptly in case if any significant impacts surface, which
were not identified in the EAR and develop necessary corrective actions as
necessary and ensure implementation by the Contractors/ Suppliers.
(xx) Consult and coordinate with national- and state-level stakeholders/authorities on
environment, protected areas/monuments/sites, etc.) to ensure issues/concerns
are addressed in project design.
 12

(xxi) Review and approve monthly monitoring reports submitted by Contractors/

Suppliers, and consolidate and prepare quarterly EMR and submit to the PMU.
(xxii) Submit quarterly, semi-annual, and annual environmental monitoring reports
consolidated for all bid packages.
(xxiii) Conduct semi-annual training and capacity building activities (workshops, hands-
on trainings, visits to project sites, etc.) in implementation and management of
environmental safeguards at various project phases to the project agencies (PMU,
PIU and Contractors/ Suppliers).
(xxiv) Providing support and assistance as required for Project’s external monitoring
agency, if any appointed, for annual safeguard compliance audit.
(xxv) Advise and assist PMU in addressing project-related complaints/grievances.
(xxvi) Assistance in any other environmental safeguard related tasks as required by the
Client.

i. Social Safeguard

Assist in implementation of the project in compliance with the social and resettlement
requirements of the applicable national legislation, state rules, and ADB’s SPS (hereafter
collectively referred to as “safeguard requirements”), and ensure that the
Contractors/Suppliers (including their sub-contractors) comply with the safeguard
requirements. Detailed tasks of the Unit include, but are not limited to, the following:

(i) Based on the agreed project documents pertaining to Social Impact Assessment
(SIA) and final designs, update social safeguard documents including resettlement
plans.
(ii) Support in preparing stakeholder consultation and participation plans as
necessary.
(iii) Undertake field visits and work in close coordination with the Contractors and PMU
and PIUs to ensure considerations regarding social risks and impacts are
adequate to avoid or minimize the social impacts to the extent possible.
(iv) Appraise the Client on the extent of impacts on communities, especially poor,
vulnerable, and Schedule Tribe / Schedule Caste families.
(v) Ensure the compliance of project safeguard requirements by the respective
stakeholders such as PMU, PIUs, Contractors, and any other concerned authority.
(vi) Verify the status of land ownerships of the project sites and linear alignments for
distributions/network components and rights of way (RoW) based on the land
revenue records.
(vii) Organize public consultation with the affected parties in a local language, and
record the proceedings and submit periodical reports.
(viii) Carry out baseline surveys and implement the safeguard requirements, especially
concerning activities such as land acquisition, resettlement plan and/or plans for
Schedule Tribes/ Schedule Caste communities, if any.
(ix) Assist the Client in the negotiated purchase of land, if required, and coordination
with authority in case of the land acquisition process including all related issues of
public consultation, compensation mechanism, independent third party
certification for negotiated land purchase, and any other necessary actions.
(x) Assist PMU and PIUs in establishing an effective grievance redress system (GRS)
for ensuring timely resolution of public grievances and complaints either from
affected parties or from general public or any other stakeholder.
(xi) Assist PMU and PIUs to document and maintain all records related to grievance
redress.
 13

(xii) Prepare terms of reference, identification and assisting relevant authorities in

engaging the services of an independent third party for validation of land/assets
donation activity and its reporting requirements.
(xiii) Verify the eligibility of land donation activities, if any, for the project with the
engaged independent third party to validate that the donation transactions have
met the safeguard requirements.
(xiv) Monitor the activities of the independent third party and coordinate for ensuring
quality and timely reports confirming safeguard requirements.
(xv) Ensure the completion of compensation and other required assistance to affected
communities/families due to the project activities prior to the start of civil works or
physical/economic displacements.
(xvi) Prepare and submit periodical social safeguards compliance report for
infrastructure components to the PMU and PIUs.
(xvii) Review and report any deviations proposed to the agreed safeguards
management plan by the contractor arising out of change in land requirement due
to detailed engineering design and ensure compliance to the safeguard
requirements.
(xviii) Assist PMU and PIUs to ensure formal and timely announcement of project cut-off
dates in the project sites.
(xix) Ensure that public disclosure of resettlement plans/due diligence reports and other
documents as appropriate in the local language and appropriate means of
communication that that can be understood by the affected households and project
beneficiaries.
(xx) Assist in project implementation compliant to the safeguards of all social, and
requirements of scheduled castes and tribes.
(xxi) Manage and monitor the implementation and report on compliance of safeguards
with key issues and tasks as required to the PMU and PIUs, including support on
grievance redressal.
(xxii) Assist in ensuring compliance with the safeguard requirements in all aspects of
contract management throughout construction, commissioning, testing, and
operating phases for all project components.
(xxiii) Undertake concurrent review and periodical evaluation of the performance of the
intermediary agencies (PIUs and Contractors) involved in the project
implementation and apprise the PMU accordingly.
(xxiv) Prepare completion reports, safeguards monitoring reports, and issue progress
certificates at various stages of project implementation.
(xxv) Conduct semi-annual training and capacity building activities (workshops, hands-
on trainings, visits to project sites, etc.) in implementation and management of
social safeguards at various project phases to the project agencies (PMU, PIU and
Contractors/ Suppliers).
(xxvi) Assist in overseeing social and resettlement safeguard implementation.
(xxvii) Assist in preparing semi-annual social safeguard monitoring report for onward
submission to ADB.
(xxviii) Organize stakeholder consultations and workshops to ensure informed decision
making and sound coordination for successful implementation of the project as
well as robust service delivery to customers.
(xxix) Customize training and learning material for community mobilization to develop an
inclusive and participatory approach for delivering sustainable services in slum
areas.
(xxx) Supporting through mass communications with linkage to ongoing community
development and livelihood improvement projects.
 14

(xxxi) Prepare a repository of frequently asked questions (FAQ) with appropriate

answers in local language and in English in regard to all social and service
concerns and keep updating with new concerns and answers as and when they
occur.
(xxxii) Prepare and submit report on a regular basis, which shall include but not be limited
to the following:
i. Monthly report on consultation and disclosure of plans and activities;
ii. Quarterly report on grievance and complaint redressed status and
resolutions;
iii. Monthly report on confirmation of compensation and other allowances paid
to the affected people based on the social safeguard mitigation plans prior to
the starts of civil works in the project areas; and
iv. Quarterly report on public consultation concerning to safeguard requirements
with the targeted beneficiaries and affected households.

j. Occupational Health and Safety (ESHS) Issues

(i) Observance of the Contractor’s compliance with all contractual ESHS standards
in accordance with ADB requirements.
(ii) Draft initial environmental examinations (IEEs)/ environmental management plans
(EMPs) and resettlement plans (RPs) have been prepared and provided in each
bid document. Both documents in each contract shall be critically reviewed and
updated with view to the Detailed Design or updated designs. These requirements
are important and should be observed, monitored and reported from the inception
phase on in all documents to be prepared by the consultant.
(iii) Conduct environmental surveys (baseline, mid-term, final) as per IEE
requirements.
(iv) Inform the Contractor that relevant contract shall not commence prior to the
Consultant´s approval and satisfaction of appropriate measures in place to
address ESHS risks and impacts.
(v) Approve after due revision Contractor’s site-specific EMPs and, during the
execution of the works, instruct the Contractor to update the EMPs if it becomes
necessary (e.g. due to unanticipated impacts, change in site, change in
construction method etc.). The revised version shall highlight the new elements
incorporated in the document.
(vi) Supervise the Contractor’s implementation of the EMPs and report quarterly on
compliance of the Contractor with the EMP and ESHS Works Requirements (as
provided in section 6 of bid document); This includes health and safety
performance and conformance with labor and working condition standards in case
of severe ESHS violations (and in particular OHS risks to life), the Consultant shall
suspend the work at that stretch until the Contractor has rectified the situation;
(vii) Document Contractor’s non-conformances. Review and approve the Contractor’s
proposals for remedial action/s and their timeframe for implementation. Follow-up
on correction/remediation.
(viii) Follow up on the results of any inspections or audits by labor, health and safety or
environmental regulatory authorities.
(ix) Check if the Contractor provides instructions and trainings to workers,
Subcontractors and Suppliers (in particular those for major supply items) to assure
that they understand their respective ESHS requirements and that the Contractor
complies with the Code of Conduct.
 15

(x) Advise the Contractor on the ESHS risks and impacts of any design change
proposals and the implications for compliance with IEE, EMP, consent/permits and
other relevant project requirements.
(xi) Review the Contractor’s monthly progress reports, and check if detected
nonconformities are documented and analyzed and are addressed by corrective
actions; Documentation shall include a digital photograph and with captions to
provide a visual illustration, explicitly indicating the location, date of inspection and
the non-conformity in question.
(xii) Follow-up on the resolution of any complaints or grievances in relation to ESHS.
(xiii) Inform the Employer on any ESHS related situation that might arise which could
jeopardize the successful completion of the Project. Reflect such situations in the
periodic reporting.
(xiv) Update the resettlement plans prepared for each contract package whenever there
is a design change. Oversee implementation of RP. Ensure that no works are
commenced without implementing the RP, including compensation for temporary
impacts.
(xv) Supervise that non-conformities are addressed through measures adapted to the
severity of the situation and which include but are not limited to the suspension of
works and/or of payments in accordance with the contract.
(xvi) Prepare and submit monthly, quarterly and semi-annual safeguards monitoring
report.
(xvii) Collect and provide data required for implementation and monitoring of GESI
Action Plan and Consultation Strategy. Prepare and submit necessary reports that
will enable the PMU to report compliance.
(xviii) Ensure that the GRM established for the project is in place and is working
effectively. Ensure proper documentation and support in speedy redressal of
grievances.

k. Gender Action Plan

The Consultant will ensure implementation and monitoring of gender equality and social
inclusion (GESI) action plan and designing and delivery of various awareness campaigns
as defined below. Provisional sum has been set aside for hiring resource person,
undertaking survey, developing communication/ training materials, conducting
workshops/seminars and hiring support staff for this purpose.
Implementation and monitoring of gender equality and social inclusion (GESI)
action plan
Assist PMU and PIUs in implementation of the project in compliance with GESI
requirements of the national safeguards system and ADB’s Safeguard Policy Statement
(SPS) 2009, Guidelines for Gender Mainstreaming Categories of ADB Projects 2021 and
Access to Information Policy 2018 and ensure stakeholders’ compliance. The detailed
tasks of the Unit include, but are not limited to, the following:

(i) Assist the PMU in planning and monitoring the project activities ensuring gender
sensitivity and social inclusion in them.
(ii) Assist in monitoring and evaluation of GESI activities by tracking social and gender
equality results as the project progresses by collection of sex disaggregated data
to facilitate equitable access to water and sanitation.
 16

(iii) Ensure Project’s linkages to other on-going income generating and livelihood
improvement activities so as to empower communities in moving towards cost
recovery on a cross subsidy framework.
(iv) Conduct a baseline followed by annual user satisfaction sample surveys in project
towns that would help to measure livability with respect to the population’s
satisfaction with improved water supply services to ascertain that vulnerable
households including female headed households are in fact benefiting as intended.
(v) Collect information through surveys to assess whether the desired behavior
changes taught through the planned awareness campaigns are really achieved.
(vi) Assess PMU’s capacity in gender mainstreaming and social inclusion, and design
appropriate training programs with suitable training modules.
(vii) Conduct GESI workshops for PMU, PIUs and other relevant government staff and
awareness activities as indicated in the GESI action plan for all relevant
stakeholders.
(viii) Conduct gender and other related trainings to PMU, PIUs, women involved in
water supply services, contractors, and laborers etc.
(ix) Assistance to PMU and PIUs in implementation of the project’s GESI action plan.
Ensure that project monitoring formats include GESI indicators and reflect sex
disaggregated data.
(x) Document and report GESI action plan implementation progress every quarter in
line with ADB reporting requirements.
(xi) Provide support for ADB review mission teams to ensure that GESI action plan
implementation is being adequately assessed and reported on.
(xii) Prepare and submit a GESI action plan completion report with gender equality
results and lessons learned.
(xiii) Ensure GESI is included in project performance management system (PPMS)
indicators.
Designing and delivery of various awareness campaigns
Awareness programs mainly targeting beneficiary communities, school students,
teachers, administrators and women self-help group (SHG) aiming improved awareness
of water conservation, hygiene and service sustainability is planned as part of the project.
The Consultant shall conduct the awareness campaign and programs. The tasks include:

(i) Mapping of relevant stakeholders. Identify stakeholders in project areas through

participatory interactions with key stakeholders. Ensure that stakeholder mapping
process includes the most disadvantaged and vulnerable. Also ensure that GESI
relevant stakeholders are included in the mapping and activities are planned
keeping in mind special needs of women and other socially excluded groups.
(ii) Conduct community outreach and awareness building in line with the
communication awareness and participation plan (CAPP) prepared for the project,
and update CAPP as necessary.
(iii) In consultation with PMU and PIUs, identify target resident associations, low
income communities, counsellors and schools for the awareness raising/ Behavior
Change Communication (BCC) program.
(iv) Review existing BCC programs and propose BCC activities under the project.
(v) Plan and prepare BCC programs and strategies, and develop materials including
those for print and visual media, ensuring that material is gender focused and
messaging does not reinforce stereotypes.
(vi) Conduct campaigns and awareness raising programs on water supply, sanitation
& hygiene (WaSH), water charge for sustainable service, flood risks etc. Equitable
 17

representation of women/girls and men/boys should be ensured for the participants

of the program. the consultant will ensure maintaining proper documentation and
record of each activity. Local media – print, radio and television- will be used to
showcase important events. Sub-tasks include:

i. Baseline assessment with sex disaggregated data of hygiene behavior and

hygiene awareness in the poor settlements;
ii. Assessment of constraints towards improved hygiene behavior, including but
not limited to poor access to water and sanitation services;
iii. Design communication Project to change perceptions, leading to behavior
change in the community to access, use and pay for improves water and
sanitation services;
iv. Design of a gender inclusive personal hygiene education project, which takes
account of the constraints currently faced by low-income communities– men,
women and children in improving their hygiene behavior;
v. Deliver the hygiene education project with follow up and for the purpose of
monitoring continuance of maintenance of personal hygiene; and
vi. Ensure sustainability of improved hygiene behavior and practices and monitor
the improved health status in the community.

(vii) Support to establishment of social development structure in AUIDFCL and define

its mandate and staffing level.
(viii) Documentation of events, consultations, workshops, seminar, trainings etc. will
include participant list, sex disaggregated participant data, event objectives,
methodology, agenda and feedback from participants.

IV. LOCATION OF SERVICES

10. The consultant shall establish a project office at Guwahati and six filed offices one each at of
Dhubri, Goalpara, Golaghat, Nalbari, Bongaigaon and Barpeta town. A detailed plan for
deploying the key staff in Guwahati and field offices needs to be presented in the work plan
and team composition. Adequate number of engineers and surveyors should be deployed at
filed offices for effective supervision and supported by Key staff stationed in Guwahati with
field trips and longer duration stays at field.

V. COUNTERPART ASSISTANCE

11. Consultant shall get access to all available legal and technical documentation related to the
Project and the required work. Consultant shall be supported by the PMU in obtaining various
permits or clearances required for effectively delivering its scope. The client shall also deploy
its counterpart officials to work with the consultant, oversee their work and facilitate approvals
required. Consultant shall establish, run and maintain their own office space or other
administrative support activities.

VI. PROJECT DURATION

12. The duration of the assignment shall be for a period of 60 months initially and extendable
further based on requirement. The assignment is expected to be started in September 2024.
 18

VII. REPORTS, SCHEDULE OF DELIVERIES AND PAYMENT

13. The consultant shall have to prepare and submit the reports given in the table below and any
other relevant report as requested by PMU

Type of Report Time / Frequency of Target Content (non-exhaustive)

Submission
Construction Management
Understanding about the project, local
conditions, project organization, methods for
Within 30 days of
Inception Report project execution, staff mobilization status and
Mobilization
mobilization plan, tools and templates to be
adopted in contract and project management.
Quality Control and Within 1 month of Technical procedures, responsibility matrix,
Supervision Manual Mobilization site record templates, test specifications, etc.
Standard procedures for scientific
Project Management Within 2 months of
management of the project aiming avoidance
Manual Mobilization
of time and cost overruns.
MS Projects based Upon mobilisation of Activities and tasks with milestones. Resource
construction schedule contractor for the planning schedule
of each contract corresponding
package package
Describing works and services performed and
issues encountered during the reporting month
and scheduled activities; Include information
regarding any design changes highlighted
during field verification survey data of project
For each calendar
Monthly Progress or change of alignment by contractor w.r.t. to
month, within 7 days
Report DPR / detailed design. Include a broad
of next month
overview of the physical and institutional
progress achieved and recommend corrective
actions to the PMU. Also indicate the work to
be performed during the coming month and
mobilization schedule.
Describing in detail the implementation
For each quarter, progress of all project components with issues
Quarterly Progress
within 15 days of next highlighted.
Report
quarter Safeguard implementation and compliance
reports
Record of final BOQs, As-built drawings, test
Project Completion 1 month before reports, warranties, achievement of targets,
Report - Draft Completion Date variations (if any) in time and cost, field books
and other records
Project Completion 15 days after
Report - Final Completion Date Training need assessment, training plan,
Within 6 months of
Training Guidelines
Mobilization /
and Plan
Biannually
 19

Type of Report Time / Frequency of Target Content (non-exhaustive)

Submission
Compilation of feedback and impact evaluation
Training Evaluation Within 1 month of
with need for review / revision of existing
and Report Training Program
Training Plan (if any)
Technical procedures for the appropriate
Operation & Within 15 months of
operation and maintenance of the project
Maintenance Manual Mobilization
facilities
Asset Register and Towards mid-term of Asset list and procedures for management.
Asset Management completion of contract
Plan packages.
As built or other Included as part of
drawings with draft and final bidding
necessary reports and document
documents submissions
Social and Environmental Safeguard Compliance

Updates on social safeguard monitoring,

improvements / remedial measures; Present
the activities and achievements for each
Social Safeguards Biannually, with indicator/target of the RP at each contract,
Monitoring Report Quarterly Report compensation eligible and disbursed; and
provide an analysis of facilitating factors and
challenges during the reporting period qand
actions undertaken.
Environmental Biannually until ADB’s Updates on Safeguard Monitoring,
Monitoring Report Project Completion compliance, improvements / remedial
Report is issued measures
Other
Change orders and Within two weeks
variation requests upon receipt of
request from
consultants
Any other documents/ As and when
reports as requested necessary
by the Employer
relevant to the
assigned tasks

14. Submission of all related reports is to be in written format in latest MS Office compatible
format, with drawings in a format compatible with latest AutoCAD, and submitted in digital
form. For each report with associated drawings hard copies are to be presented as follows:
• English language – two sets
• Drawings shall be presented as soft and paper copies as follows:
Preliminary Designs: A2
Detailed Design: A1/A2 based on detailing
Construction Drawings: A1/A2
Reports, BOQ and technical specifications, etc. A4
• Drawing scales shall be according to the following guidelines:
Site Plans: 1:1000 to 1:2500
 20

Detail drawings: 1:100 to 1:500

Cross-sections and Elementals (structures): 1:50 to 1:100
Pipeline sections: The L/S shall be plotted at 1:1000 horizontal and 1:100
vertical scale; the plans shall be plotted at 1:1000 scale; and the C/S shall
be plotted at 1:200 horizontals and 1:100 vertical scale.

15. Payment to the consultant shall be on monthly basis for remuneration and out of pocket
expenses based on timesheets and required supporting documents.

VIII. STAFFING

No. Consultant’s Staff Input Months

1.1 Key Experts (National)

1 Team Leader/ Senior Civil Engineer Cum Project Management Expert 60
2 Deputy Team Leader cum Construction Supervision Resident Engineer 45
3 Water Supply & NRW Expert 45
4 Water Supply SCADA Expert 15
5 Project Performance and Monitoring cum MIS Expert 15
6 Procurement cum Contract Management Specialist 15
7 Wastewater and Drainage Engineer 30
8 Architect 24
9 Structural Engineer 6
10 Electromechanical Engineer 10
11 Accounts and Finance Specialist 50
12 Environmental Specialist 50
13 Health and Safety Specialist 36
14 Social Safeguards Specialist 50
15 Social Development and Gender Specialist 36
16 GIS/Asset Management Specialist 10
17 IT Specialist 10
18 Training and Capacity Building Expert 10
Subtotal 1.1 517
1.2 Non-Key Experts (National)
1 Assistant Resident Engineers Water (6 Nos) 180
2 Assistant Resident Engineers Drainage (1 No) 35
3 Asst Resident Engineer Building (1 No) 24
4 AutoCAD Draftsman (2 Nos) 80
5 Quantity Surveyor (2 Nos) 80
6 Design Engineer cum Hydraulic Modeler 40
Subtotal 1.2 439
Total 1 956
2 Administrative Staff
1 Office Manager 55
2 Computer Operator 55
3 Office Assistant 55
Total 2 165
 21

IX. PREFERRED QUALIFICATIONS, EXPERIENCE AND RESPONSIBILITIES

S. No. Position Qualification and Experience Responsibility

Requirement
National Key Experts
1 Team Leader/ • Graduate Civil Engineer •Responsible for overall project
Senior Civil • Master in Hydraulics/ Environmental/ management, construction
Engineer Cum Construction Management management, quality assurance
Project • Total 20 years of experience in and administration of the
Management construction / project management of contracts under the project and
Expert infrastructure projects with minimum 5 implementation of works as per
years in leadership roles. design;
• Experience in multilateral funded •Provide training on best practices
projects will be preferred in construction management;
• Experience in FIDIC contract •Support in preparing Project
conditions Completion Report and progress
• Experience in large drainage and reports
water supply projects would be •Preparing and updating
required Implementation Schedules,
including coordination with PMU
for implementation works;
•Monitor that the supervision of
contract packages of all
construction works are in
accordance with the contractual
obligations and in compliance with
sound engineering practices;
•Support the Employer in finalizing
the variation orders, notices to the
contractor as per the contract
stipulations.
•Advise the Employer on disputes
which may arise with the
Contractor
•Support the Employer in
undertaking required activities
and documentation required for
commissioning of project facilities
and issuance of provisional or
final acceptance certificates as
per contractual terms and
conditions
•Monitor contract-wise progress
and against contract schedules,
identify and bring into notice of the
Employer any potential variations
during implementation, assist the
Engineer in recording the reasons
for delay and identify remedial
actions, if any
Review specifications and contract
conditions to ensure its
compliance, quality and
conformity specified in the
contract agreement.
 22

•Support PMU in complying with all

ADB requirements
2 Deputy Team Post graduate in environmental • Undertaking daily construction
Leader cum engineering construction management supervision with quality
Construction Or related field with 12 years construction assurance and quality control
Supervision related experience. Experience in
monitoring and control on site.
Resident externally funded projects
Engineer • Checking of materials for
quality and quantity and ensure
they meet specifications.
• Identifying the important
technical and managerial
issues in construction of the
works which are affecting the
progress, safety, quality, and
compliance with safeguards.
• Examining the preparedness of
the contractor for the project
construction works and
suggest ways to expedite the
activities with quality.
• Reviewing the mobilization of
the contractor’s resources
(personnel, equipment,
machines, materials, funds,
etc.) and recommending
additional resources to be
mobilized to complete the
works according to the
implementation schedules and
to the required specifications.
• Responsible for the operation
of the project management
information system (MIS.
• Assisting with preparation of
interim payment certificates.
• Supporting the Procurement
and Contracts Specialist with
examining contractor claims
and providing advice to the
PMU as necessary;
• Examining the needs for
contract variations.
• Supporting the PIU in
monitoring compliance with
environment management
plans.
 23

• Monitoring preparation of as-

built drawings.
• Assisting with preparation of
partial, substantial, and final
completion certificates.
• Supervising and monitoring of
the contractors.
• Having regular meetings with
the Contractor, the Engineer
and the PIU to operationalize
all recommendations in an
efficient and effective manner
3 Water Supply & Post graduate in environmental / water • All works related to Water
NRW Expert supply engineering. 12 years experience. Supply
Experience in externally funded projects. • Organizing and conducting
Experience in DMA based distribution and DMA formation and NRW
automated metering, NRW Management management

4 Water Supply Bachelor’s in engineering with post • Implementation of Bulk Water

SCADA Expert graduate in environmental / water supply Scheme
engineering. 12 years experience in • SCADA works
implementing PLC/ SCADA under water • Automation and metering
supply projects.
5 Project • Bachelor’s Degree in Engineering / • Reconfirm the baseline
Performance Planning indicators of the project for
and Monitoring • Degree/Diploma/Certification in IT outcome and output monitoring
cum MIS Expert • Minimum 8 years of experience in of the project and develop
project management, monitoring and monitoring parameters as per
reporting of infrastructure projects. the indicators.
• Experience in developing and • Develop an appropriate Project
operationalizing computer-based Performance Monitoring System
management information system (PPMS), forms and monitoring
• Experience in ADB/ World Bank schedule in cohesion with the
funded projects would be preferred design and monitoring
framework of the project;
• Set up systems and procedures
for Project management,
implementation and monitoring
of the progress;
• Assist in preparing PPMS for the
Program and ensure that the
necessary independent inputs
are in place when and where
required;
• Preparation of Performance
Monitoring Reports and
quarterly progress reports
• Prepare monthly, quarterly and
annual report formats and
prepare reports
• Support in preparation of assets
register and assets
management plan
 24

• Lead preparation of e
Measurement system
• Input to asset management
framework and register
6 Procurement • Graduate Civil Engineer or equivalent • Responsible for preparing bid
cum contract • Minimum total 12 years of experience document and conducting
management in procurement /contract management bidding process if any required
specialist • Experience in multilateral funded during implementation
projects will be preferred • Assisting in overall contact
• Experience in FIDIC contract management and administration
conditions of the contracts, implementation
• of work as per contract;
• Contract management and
Performance Monitoring of the
contractors
• Assist in resolving contractual
issues during implementation
7 Wastewater • Not less than a bachelor degree in • Primary responsibility for
and Drainage environmental / water supply stormwater drainage works.
Engineer engineering. 12 years experience.
Experience in externally funded
projects in large drainage for cities.
8 Architect • Bachelor degree in Architecture having • Primary responsibility for
minimum 12 years’ experience. building works
Experience in large institutional
building design and supervision of
works
9 Structural • Master degree in structural • Primary responsibility for
Engineer engineering with a bachelor degree in building works
civil engineering having minimum 10
years of experience in civil
infrastructure and building projects in
structural design aspect for earthquake
resilient structure
10 Electromechani • Bachelor’s degree in electrical • review and approval of
cal Engineer /mechanical engineering electrical/mechanical layout
• Post graduate degree in Electrical/ design/ drawings for works
Instrumentation will be preferred • inspect electrical mechanical
• Minimum 10 years’ experience in equipment to be supplied at the
designing, construction supervision project
and quality assurance of electrical and • supervise installation of
mechanical pumping station electrical mechanical equipment
equipment at pumping stations
• supervise trial run/
commissioning of the equipment
• prepare and submit operation
maintenance manual for all the
installed equipment
• inspect operation of the
equipment during defect liability
period
• Support in instrumentation and
communication
 25

11 Accounts and • Post graduate degree in accounting • Support in preparing and

Finance with minimum 7 years’ experience in maintaining project accounts
Specialist public and project accounting • Advice on accounting and
• Experience in ADB financed projects auditing
• Support in preparing financial
and operational plans
• Support in preparing e
Measurement system
12 Environmental • Master or higher degree in • Undertake baseline
Specialist environmental management, environmental surveys, and
environmental sciences, civil prepare Initial Environmental
engineering, chemical engineering, or Examinations (IEE) or
any related field. At least 15 years of Environment Impact
professional work experience of which Assessment (EIA) as required.
minimum 10 years in environmental • Prepare Environmental
impact assessment and mitigation Management Plan and
planning for infrastructure projects Environmental mitigation
including leading environmental impact measures.
assessment studies, experience on • Prepare ADB procedure
urban infrastructure projects and compliant environmental
working with an international financing safeguard actions including
institution like ADB, World Bank, etc. impact assessments if any
during the design stage.
• Ensure implementation of
environmental standards and
safeguards as part of project
implementation.
13 Health and • Bachelor in Engineering or related field • Review all specifications and
Safety with minimum of 5 years’ experience in contract documents (including
Specialist designing, supervising or monitoring BOQs) to ensure safety
OHS activities in the construction- measures are adequate &
related field. considered and contractor’s
• Shall be conversant with the State resources regarding the safety
statues w.r.t. Occupational Health & issues are addressed.
Safety Standards. Shall possess • Ensure that all contractors
minimum 2 years’ experience in prepare a site-specific safety
Externally funded projects (ADB, plan, have codes of conduct,
World Bank or other multilateral and and have systems in place for
bilateral development banks such as safety training, awareness,
AIIB, JICA etc.) incident response and reporting.
• Prepare guidelines on Site
safety for the works and ensure
these are in line with the Site-
specific requirements and are
implemented at Sites.
• Coordinate with Contractor’s
Safety Officer to ensure proper
protocols are maintained during
the works and adequate
measures are undertaken by the
Contractors for the work-men
including Supervising Staff.
• Undertake field visits to ensure
all OHS measures are complied
and recommend corrective
 26

actions in the case of non-

compliance or observed
weaknesses. The Expert will
document and follow up on
safety incidents and will develop
and implement a capacity
building program for PID and
Contractors.
• Review, Occupational, Health
and Safety standards and
submit observation and
compliance reports
14 Social • Post graduate degree in social science • Preparation/updating of social
Safeguards or equivalent stream safeguards documents
Specialist • Minimum 8 years of experience in (resettlement plan or due
preparing safeguard documents and diligence reports) for all
safeguard compliance monitoring contracts, in accordance with
• Experience in ADB/ World Bank ADB’s Safeguard Policy
funded projects would be preferred Statement, 2009.
• Interact regularly with the design
engineers and ensure
assessment of alternatives
based on consideration of social
impacts is factored into detailed
design.
• Work in close coordination with
the Environment Specialist to
ensure that the EMP includes
measures to avoid, minimize or
mitigate involuntary
resettlement impact
• Conduct meaningful
stakeholder consultations and
ensure that the issues and
concerns of stakeholders are
addressed and felt needs
incorporated. Undertake
detailed documentation of such
consultations.
• Ensure implementation and
compliance of social safeguards
and GESI Action Plan for all
contracts and the Project
• Prepare safeguard and
implementation report on
monthly, quarterly and semi-
annual basis
• Develop, organise and deliver
training programmes on social
safeguards and workshops for
the staff of the PMU and
Contractors in accordance with
the Capacity Building
Programme as specified in the
RP.
 27

• Supervise implementation of
social safeguards of the
contracts, if any.
• Support PMU in setting up the
project grievance redress
mechanism and assist in public
grievance redressal
15 Social • Post graduate in Social Science, • Implement, monitor and repor
Development Gender or related field with at least 10 GESI activities as per the GESI
and Gender year experience in designing of action plan.
Specialist community based projects. He/ She • Ensure gender-sensitive
should have an experience of communications plan is
managing at least two (2) urban designed and implemented.
projects focusing on gender. • Ensure gender inclusive training
• He/she should be familiar with gender material for all capacity building
issues in water and sanitation sector projects and participation of
and should be conversant with women in all training and
national, state and ADB policy on workshops.
gender mainstreaming and social • Provide social and gender
safeguards including resettlement. inputs for all trainings at the
institutional and community
levels.
• Support in developing a gender
inclusive PPMS (including sex
disaggregated data and gender
indicators)
• Facilitate collection of sex-
disaggregated data at all levels
that could be used to monitor
potential project gender benefits
and impact.
• Review project documents and
contracts to ensure suitable
clauses such as all bidding
documents include a clause for
the application of core labor
standards (incl. equal pay for
men and women for work of
equal value) as per the minimum
wage circular issued by the
government.
• Assess and recommend ways to
improve gender equity.
• Carryout all required baseline
surveys and prepare
performance-monitoring
reports.
• Through baseline surveys and
consultations conduct: a)
Assessment of hygiene
behavior and hygiene
awareness in the poor
settlements in project area; b)
Assessment of constraints
towards improved hygiene
 28

behavior, including but not

limited to poor access to water
and sanitation services.
• Ensure participation of women
in all events, training and
workshops.
• Lead preparation of gender
training plan and delivery of
trainings at the institutional and
community levels.
• Ensure sex-disaggregated data
is maintained for all GESI
activities including awareness
programs and trainings, and
impact assessments conducted
post training and awareness
generation.
• Design ToR and manage
consultants/ NGOs for the
implementation of GESI action
plan including community
outreach, BCC, various
trainings and awareness raising,
gender inclusion.
16 GIS and Asset • Degree in Civil Engineering/ Post • Support PMU in establishing
Management graduate degree in and maintain a GIS based asset
Specialist Geography/Geology/Planning maps
• Certificate of qualification in • Incorporating existing and new
developing GIS assets related to the project onto
• Experience in developing GIS based GIS platform
asset mapping in at least one urban • Support in preparing asset
project register and asset management
• .Minimum experience of 8 years in plan
similar works required. • Support in mapping and as built
drawings of assets
17 IT Expert • Degree in Computer Science/ IT or • All IT and computer related
Batchelor/Master of Computer activities. Hardware and
Applications with 3 years of software identification,
experience. installation and operation.
Training
18 Public • Post graduate with proven track record • All training, capacity building
awareness cum of conducting public awareness and and awareness programs.
communication capacity building programs for multi Public and stakeholder
s expert laterally aided projects. Minimum 10 consolations and
years of experience documentation. IEC Materials.
Knowledge products
National Non Key Experts
1,2 Assistant • Graduate Engineer with 5 years of • Data collection
Resident experience in related field of work in • Survey and investigations of all
Engineers Civil construction supervision and quality project related works
(6 Nos ) assurance programs • construction supervision of
Assistant works including levels,
Resident alignment and quality of works
Engineers
 29

Drainage (1 • witnessing sample collection

No.) and testing in field lab and
concrete plant
• Recording measurements,
billing etc.
• Performance Monitoring of the
contractors
3 Assistant • Graduate Engineer with 5 years of • Data collection
Resident experience in related field of work in • Survey and investigations of all
Engineer- building construction supervision and project related works
building (1 No.) quality assurance programs • construction supervision of
works including levels,
alignment and quality of works
• witnessing sample collection
and testing in field lab and
concrete plant
• Recording measurements,
billing etc.
• Performance Monitoring of the
contractors
4 AutoCAD • Diploma in Civil Engineering with • All project related drawings
Draftsman (2 proficiency in AutoCAD drawings and
Nos) hydraulic models for water related
works. 5 years’ experience
5 Quantity • Degree/Diploma Civil Engineer with 5 • Preparation/Verification of BoQ
Surveyor (2 years of experience as quantity • Verification of measurements
Nos) surveyor of large projects. and contractors’ claims.
6 Design • Post graduate Environmental • Support experts in all design
Engineer cum Engineer. 5 years of experience. and procurement related tasks.
Hydraulic Proficiency in water and drainage
Modeler designs. Proficiency in using the
related software.