11/12

Empowerment
Technologies
Quarter 1 – Module 5:
Advanced Techniques
using Microsoft Excel
Empowerment Technologies – Grade 11/12
Self-Learning Module (SLM)
Quarter 1 – Module 5: Advanced Techniques using Microsoft Excel
First Edition, 2020

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Development Team of the Module

Writers: Jenirose C. Castillo
Editors: Dawn Hope S. Almuena, Mary Joy M. Velasco
Reviewers: Evelyn C. Frusa PhD, Rolex H. Lotilla, Arvin M. Tejada
Illustrator:
Layout Artist: Angelou D. Samillano
Cover Art Designer: Ian Caesar E. Frondoza
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Gilda A. Orendain – REPS, Senior High School
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Introductory Message
This Self-Learning Module (SLM) is prepared so that you, our dear learners, can
continue your studies and learn while at home. Activities, questions, directions,
exercises, and discussions are carefully stated for you to understand each lesson.

Each SLM is composed of different parts. Each part shall guide you step-by- step as
you discover and understand the lesson prepared for you.

Pre-test are provided to measure your prior knowledge on lessons in each SLM. This
will tell you if you need to proceed on completing this module, or if you need to ask
your facilitator or your teacher’s assistance for better understanding of the lesson.
At the end of each module, you need to answer the post-test to self-check your
learning. Answer keys are provided for each activity and test. We trust that you will
be honest in using these.

In addition to the material in the main text, Notes to the Teachers are also provided
to the facilitators and parents for strategies and reminders on how they can best help
you on your home-based learning.

Please use this module with care. Do not put unnecessary marks on any part of this
SLM. Use a separate sheet of paper in answering the exercises and tests. Read the
instructions carefully before performing each task.

If you have any questions in using this SLM or any difficulty in answering the tasks
in this module, do not hesitate to consult your teacher or facilitator.

Thank you.

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 What I Need to Know

This module was designed and written with you in mind. It is here to help you master
the Advanced Techniques using Microsoft Excel. The scope of this module permits it
to be used in many different learning situations. The language used recognizes the
diverse vocabulary level of students. The lessons are arranged to follow the standard
sequence of the course. But the order in which you read them can be changed to
correspond with the textbook you are now using.

The module has one lesson, namely:

 Lesson 5 – Advanced Techniques using Microsoft Excel

After going through this module, you are expected to:

1. describe Microsoft Excel functions;
2. use selected functions of Microsoft Excel functions in problem solving; and
3. value the importance of using Microsoft Excel.

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 What I Know

Choose the letter of the best answer. Write your answer on a separate sheet of paper.

1. A spreadsheet program used to organize and perform calculations on data.

a. Microsoft Excel
b. Microsoft Word
c. Microsoft Publisher
d. Microsoft OneNote

2. A function that adds a range of cells

a. ADD
b. PLUS
c. SUM
d. TOTAL

3. A function that gets the average of a range of cells.

a. AVERAGE
b. SUM
c. MEAN
d. MEDIAN

4. Which among the following is not part of the syntax for AVERAGEIF?
a. Average range
b. Range
c. Logical test
d. Criteria

5. A function used to add a certain range of cells if a condition is met.

a. SUMIF
b. ADDIF
c. TOTALIF
d. PLUSIF

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 Lesson
Advanced Techniques
5 using Microsoft Excel

What’s In

In our previous lesson, we have discussed Microsoft Word as one of the powerful
applications of Microsoft Office Suites. Microsoft Word has become widely used
because of its features which people use to perform various tasks. One of its features
is Mail Merge which enables users to efficiently create documents with the same
content but may have different recipients. With mail merge, users were able to create
documents like letters, e-mail messages, envelopes, labels, and directory.

Besides Mail Merge, another feature of Microsoft Word is its ability to insert different
kinds of materials such as pictures, clipart, shapes, SmartArt, chart, and screenshot
that help enhance a word document. With these materials, users were able to create
a layout based on their likings.

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 What’s New

Directions: Arrange the scrambled letters to form the correct word or words. Write
your answer on a separate sheet.

1. FTIONSNCU
2. CLEL RFEENCERE
3. CNSOTTAN
4. ORWKSETSHE
5. EETDAEPRSHS
6. EGRAEVA
7. AURFLOM
8. WKBROKOO
9. ELLC AGENR
10. TVEICA LELC

1. _____________________________________________
2. _____________________________________________
3. _____________________________________________
4. _____________________________________________
5. _____________________________________________
6. _____________________________________________
7. _____________________________________________
8. _____________________________________________
9. _____________________________________________
10. _____________________________________________

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 What is It

What is a spreadsheet?
It is a software application that enables a user to save, sort and manage data in an
arranged form of rows and columns.

Beyond arithmetic operations, spreadsheets provide invaluable tools such as

functions that are very useful in calculating data. As a result, spreadsheets have
become one of the widely used software programs, and MS Excel is the most
commonly used spreadsheet tool. Spreadsheets can be used to determine statistical
analysis, compute student’s grades, keep track business accounts and inventories,
and manage databases. Spreadsheets are made up of the following:

 Columns – identified with alphabetic headings

 Rows - identified with numeric headings

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 Cells – are the intersection of rows and columns
 Cell Reference – also known as cell address that identifies a cell on
a worksheet.
- B2 and D4 are examples of cell references

- Use cell reference when creating formulas in Excel to ensure

that your formulas are accurate. Take a look at the table below,
instead of using the actual values which are 5, 10, and 20 use
the cell references A1, A2, and A3.

The formula in cell A4 refers

to the value in cell A1 which
is 5 multiplied by the value
in cell A2 which is 10 plus
the value of A3 which is 20.

The formula calculates

and displays the answer
to the equation A1
multiplied by A2 plus A3
is 70.

The formula
automatically
recalculates when the
value of a referenced cell
is changed.

 Active Cell – the currently selected cell in a spreadsheet and is

indicated by a bold outline that surrounds the cell

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 - B5 is the active cell

 Texts or labels – It identifies the purpose of a cell, it can be a brief

instruction, a title or caption.
 Number data or constant – a value that doesn’t change and is directly
inserted into a cell.
 Formula (mathematical equations) – an expression that calculates the
value of a cell.
 Mathematical Operators – MS Excel uses standard operators for
formulas.

 Functions- These are pre-defined formulas that are already available in

MS Excel.

Examples of Formula

This formula used the

SUM function to add
the numbers

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 Note: A formula always begin with an equal (=) sign.

Commonly Used Excel Functions

SUM – Adds all the numbers in a range of cells.

COUNT - Counts the number of cells that contain numbers.

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MIN - Returns the smallest number in a set of values.

MAX - Returns the largest value in a set of values.

AVERAGE - Returns the average (arithmetic mean) of the arguments.

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SUMIF – Adds the cells specified by a given condition or criteria. SUMIF
function has the following syntax:
SUMIF(range, criteria, sum_range)

 Range - The range of cells that you want to evaluate based

on a given criteria.
 Criteria – It determines which cells will be added.
 Sum_Range – These are the cells containing numeric values
and the cells to add if the condition is met.

For example, you want to find the total ratings of the teachers in terms of the
product’s quality. The formula to use to get the total ratings of the teachers is
shown below.

Sometimes the use of sum_range is optional just like in the example below.
The formula in the following example will add the total scores of the students
which are higher than 10. Students with scores lower than ten will not be
added.

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AVERAGEIF - Returns the average (arithmetic mean) of all the cells in a range
that meet a given criteria. AVERAGEIF function has the following syntax:

AVERAGEIF(range, criteria, average_range)

 Range - The range of cells that you want to apply the

criteria.
 Criteria – It determines which cells to average.
 Average_Range – These are the cells containing numeric
values and the actual set of cells to average.

For example, you want to get the average of the students’ ratings in terms of
the product’s quality. The formula to use to get the average rating of the
students is shown below.

COUNTIF - Counts the number of cells within a range that meet a single
criterion that you specify. COUNTIF function has the following syntax:
COUNTIF(range, criteria)

 Range – The range of cells to count.

 Criteria – The criteria that determines which cells to be
counted.

The formula =COUNTIF(I3:I7,”YES”) will count the number of respondents

that voted for “Yes”.

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If you want to count the number of students who got grades of 90 and above
in the first quarter you can use the formula below.

The example below shows the formula on how to count the number of students
who got grades of 85 and above from the first to the second quarter.

IF – This function is one of the most popular functions in Excel. It can perform
a logical test and returns one value if TRUE, and another value if FALSE. The
following is the syntax of IF function:

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 IF(logical_test, value_if_true, value_if_false)

 Logical Test - A value or logical expression that can be

evaluated as True or False.
 Value if True – The value to return if the logical test or logical
expression evaluates to TRUE.
 Value if False – The value to return if the logical test or logical
expression evaluates to FALSE.

The table below shows the formula to display “Passed” if the student’s average
is 75 and above, and “Failed” if the average is below 75. Since the cell reference
H2 has the value of 73.6, “Failed” will be displayed. But not in the case of
cell references H3 and H4, since their values are higher than 75
“Passed” will be displayed.

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 What’s More

Direction: Using the tables below create the formula that will solve the given
problems. Write your answer on a separate sheet of paper.

Use the table below to answer numbers 1 and 2.

1. Count the number of

products where price is less
than 500.
2. Display “Within the Budget”
if the total amount is less
than 1,500. Otherwise
“Over the Budget” will be
displayed.

Use the table below to answer number 3.

3. Show the total sales for the

month of August.

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Use the table below to answer numbers 4, 5, and 6.

4. Count the number of

orders delivered in Lake
Sebu.
5. Count the number of
television orders.
6. Count the number of items
that are less than 15.

Use the table below to answer numbers 7, 8, 9, and 10.

7. Count the number of

respondents.
8. Show how many
respondents are having
glucose level of more than
90.
9. Compute the average of
glucose level.
10. Count the number of
respondents whose age is
older than 50.

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 What I Have Learned

In this lesson we have learned that a spreadsheet is an application that enables a

user to save, sort and manage data in an arranged form of rows and columns.
Spreadsheet can be used to calculate students’ grades, track inventories, and even
manage databases. One of the widely used spreadsheet programs is the Microsoft
Excel. MS Excel allows users to organize, format and calculate data using formulas
and functions.

With Excel formulas and functions, many operations and tasks are performed
automatically. Users can type numbers or value directly into the formula or use cell
references, so the formula can use any data found in the referenced cells. Some of
the many functions of MS Excel are SUM, AVERAGE, COUNT, MIN, MAX, SUMIF,
AVERAGEIF, COUNTIF, and IF. These functions are pre-defined, it means that these
functions are already available in MS Excel.

What I Can Do

Answer the following questions and write your answer on a separate sheet of paper.
1. What is the importance of using Microsoft Excel?

2. Determine other instances where you can use the COUNTIF, SUMIF, and
AVERAGEIF functions.

3. How does Excel interpret data?

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 Assessment

Modified True or False: Write TRUE if the statement is correct. If the statement is
false, change the underlined word or phrase to make the whole statement correct.
Write your answer on a separate sheet of paper.

__________________1. Microsoft Excel can perform mathematical equations.

__________________2. Range, criteria, and logical test are part of the

AVERAGEIF syntax.

__________________3. Excel formulas always begin with a sign.

__________________4. Excel can be used to create a database.

__________________5. Column J and row 9 is also referred to as cell 9J.

__________________6. AVERAGE function used to get the average of a certain

range of cells if a condition is met.

__________________7. SUMIF function adds all the numeric values in a range of

cells, ignoring those which are not numeric, and place
the result in a different cell.

__________________8. Both IF and AVERAGEIF can perform a logical test.

__________________9. Asterisk (*) symbol is used to multiply items in Excel.

__________________10. SUMIF function adds values that meet a given criteria.

__________________11. IF function can have two results.

__________________12. Functions are mathematical equations that calculates the

value of a cell.

__________________13. The intersection of rows and columns is called cell

reference.

__________________14. AVERAGEIF function returns the arithmetic mean of all

the cells in a range that meet a given criteria.

__________________15. In Excel, the active cell is indicated by an underline.

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 Additional Activities

Answer the following questions and write your answer on a separate sheet of paper.
1. List at least five benefits of using Microsoft Excel.
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

2. How can Microsoft Excel help you as a student?

_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

3. Why do you think Microsoft Excel is important in any business

organizations?
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________
_____________________________________________________________________

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 21
What I Know What’s New
1. A 1. FUNCTIONS
2. C 2. CELL
3. A REFERENCE
4. C 3. CONSTANT
5. A 4. WORKSHEET
5. SPREADSHEET
6. AVERAGE
7. FORMULA
8. WORKBOOK
9. CELL RANGE
10. ACTIVE CELL
What’s More Assessment
1. =COUNTIF(B2:B6,”<500”) 1. TRUE
2. =IF(D2:D6<1500,”Within the Budget”, “Over 2. Average Range
the Budget”) 3. An equal (=)sign
3. =SUM(B4:B18) 4. TRUE
4. =COUNTIF(F2:F11,”Lake Sebu”) 5. Cell J9
5. =COUNTIF(D2:D11,”Television”) 6. AVERAGEIF
6. =COUNTIF(E2:E11,”<15”) 7. SUM
7. =COUNT(A4:A18) 8. IF
8. =COUNTIF(C4:C18,”>90”) 9. TRUE
9. =AVERAGE(C4:C18) 10.TRUE
10.=COUNTIF(B4:B18,”>50”) 11.TRUE
12.FORMULA
13.Cell
14.TRUE
15.Bold outline
Answer Key
References

Tarun, I. M. (2016). Empowerment Technologies. Plaridel, Bulacan: St. Andres

Publishing House.

Empowerment Technologies First Edition.(2016).Sampaloc Manila:Rex Bookstore,

Inc.

https://www.fess.ie/images/stories/ResourcesForTutors/Resource_Lists_Level_5/I
nvestigateCommonUsesForSpreadsheets.pdf

https://www.goskills.com/Excel/Articles/Uses-of-Excel-in-business

http://web.utk.edu/~dhouston/excel/exer1.pdf

https://support.microsoft.com/en-gb/office/add-a-label-or-text-box-to-a-
worksheet-6905d5da-fad4-432e-
87ea001f3ecd6cd6#:~:text=A%20label%20identifies%20the%20purpose,is%20not%
20a%20practical%20solution.

https://edu.gcfglobal.org/en/excel2013/simple-formulas/1/

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 For inquiries or feedback, please write or call:

Department of Education – SOCCSKSARGEN

Learning Resource Management System (LRMS)

Regional Center, Brgy. Carpenter Hill, City of Koronadal

Telefax No.: (083) 2288825/ (083) 2281893

Email Address: region12@deped.gov.ph