Thomasons Specification and Schedule of Works

SPECIFICATION AND SCHEDULE OF WORKS FOR RE-CLADDING AND REPAIR WORKS AT
52-56 Lant Street,

London,
SE1 1RB
for
Rockwell (FC100) Ltd

c/o Estates and Management Ltd,
Berkeley House, Contract Ref: EG/10139
304 Regents Park Road, Dated: October 2020
London,
N3 2JX
52-56 Lant Street EG/10139
Prepared by Signature Date
Luke Harbour 23 October 2020

Msc, BSC (Hons)
Checked by Signature Date
Elijah Gobonwamang 23 October 2020

BSc(Hons)
Issue Description Date Originator Approved

1 Tender Document – Final Issue 30.10.2020 LH EG
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CONTENTS
1.0 - Introduction
2.0 - Instructions to Contractors Tendering
3.0 - Preliminaries and Conditions of Contract – JCT Standard Building Contract Without Quantities 2016
4.0 - Schedule of Works
5.0 – Form of Tender
Appendices
Appendix A – List of Drawings and Specifications
Appendix B – Architect’s Specification
Appendix C – Pre-Construction Information
Appendix D – Collateral Warranties:

• Contract to Funder (in favour of the Ministry of Housing, Communities and Local
Government)
• JCT Standard Sub-Contractor Collateral Warranty
Appendix E – Correspondence and Guidelines to be Complied With:

• Cladding System Replacement Guidelines from MHCLG
• Duty of Care Agreement between the Contractor and Employer
• Building Safety Fund Technical Information
• Insurance Backed Guarantee
Appendix F – JCT SBC XQ Amendments
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1.0 Introduction
1.1 The site of the proposed works is the existing Lant Street Tower providing apartment
accommodation and commercial offices, located at 52-56 Lant Street, London, SE1 1RB.
1.2 The Lant Street is an 8 storey building (7 levels from ground to the uppermost level) and basement
car parking. The building is a combination of commercial offices and residential apartments. The
commercial offices are located on 5no floor levels (1st to 5th floor levels).
1.3 The building is a modern looking, cladded with ACM, render, masonry, and timber.
1.4 The scope of works is to replace the combustible elements of the external façade with suitable
non-combustible materials. The works include but are not limited to the replacement of ACM,
timber and render cladding, insulation elements and fire barriers. A Specification for the
replacement cladding and associated works has been developed by AEW Architects in conjunction
with site investigations undertaken by Thomasons and fire compliance advice from Design Fire
Consultants (DFC).
1.5 Planning consent has not been obtained yet however a Building Regulations submission will be
required and all requirements complied with. In this respect Thomasons have submitted for Part B
Building Regulations Approval and will forward all required further information supplied by the
contractor on receipt. The Contractor will be responsible for notifying the Building Control office,
copying in Thomasons in relation to required inspections, complying with their requirements and
providing the certificate of approval upon completion.
1.6 Funding for the recladding works is being obtained through the Government fund. In this respect
various Government guidelines will need to be complied with and warranties executed, details for
which are provided within Appendices D, E and F.
1.7 The building will remain in occupation throughout the duration of the works and the appointed
contractor will be required to liaise with the nominated representative from the management
company (RMG Ltd) with regards to all aspects concerning the existing occupants of the building.
Nuisance from noise, dust and the like shall be kept to a minimum at all times.
1.8 The tendering contractors shall submit their proposals for temporary access systems, siting of
welfare facilities and material laydown areas, within their tender as part of the Method Statement
which will form part of the tender analysis process. An indicative site operations/constraints plan
to be developed by the Contractor and become their responsibility is included in Appendix H.
1.9 The Form of Contract to be utilised is the JCT Standard Form of Contract 2016 without Quantities.
1.10 The contractor will be responsible for the design of a number of elements of the works as detailed
within the tender documents. In this respect these will form the “Contractor Designed Portion” and
the tendering contractors shall submit with their tender Contractor’s Proposals for these works.
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2.0 Instructions to Contractors Tendering
2.1 Tenderers are to submit one copy of their tender, including a fully priced Schedule of Works and
completed Form of Tender together with their Programme, Method Statement and Cashflow
Forecast proposals for the works. Tenderers shall also submit details of their Contractor’s
Proposals for the Contractor Designed Portion of the works.
2.2 The Contract for the works will be a fixed price contract. The tender price shall be open for
acceptance for 3 months from the date of tender. The tender price must allow for any item or
section of work to be varied or deleted without affecting other items.
2.3 The Contractor is to price the works as indicated on the drawings, specification and schedule of
works listed in the invitation to tender and allow for all associated works necessary for the proper
execution of the works. It is important that the materials and specification requirements are strictly
complied and in this respect any queries shall be referred to Thomasons in writing for clarification
prior to submission of the Tender.
2.4 Contractors tendering should visit the site in order to ascertain the nature and extent of the work,
access and any other matters which may affect their tenders and claims arising from any failure to
do this will not be accepted. Arrangements for access to the site shall be subject to prior
authorisation via L. Harbour or E. Gobonwamang at Thomasons.
2.5 The Tendering Contractors shall submit a programme with their tender setting out the sequencing
of the works and indicate the dates for commencement and completion. The programme shall
include for all provisional sums and provisional items together with all activities required to
complete the works.
2.6 The Schedule of Works provided is indicative only and has not been prepared in accordance with
SMM or NRM. The Tendering Contractors shall assess their own quantities and the works will not
be subject to re-measurement except where provisional items are indicated. Any quantities
included are approximate only and the Tendering Contractors are to allow for all the works
necessary for the completion of the works referred to in the tender documents and dictated by the
layout and composition of the existing building and site. Provisional Sums and the Contingency
shall be expended in full or part as instructed by the Contract Administrator.
2.7 Tenderers are responsible for obtaining all information necessary for the preparation of their
tender. The Employer will not be liable for any costs, expenses or liabilities which Tenderers incur
in connection with the preparation and submission of a tender.
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3.0 Preliminaries and Conditions of Contract
A10 PROJECT PARTICULARS
110 THE PROJECT

• Name: 52-56 Lant Street
• Nature: Repairs and Re-cladding of the existing building.
• Location: London SE1 1RB
• Length of contract: To be confirmed
120 EMPLOYER (CLIENT)

• Name: Rockwell (FC100) Ltd
• Address: c/o Estates and Management Ltd, Berkeley House, 304 Regents Park Road,
London N3 2JX
130 PRINCIPAL CONTRACTOR

• Name: To be confirmed
• Address: To be confirmed
• Contact: To be confirmed
• Telephone: To be confirmed
• E-mail: To be confirmed
140 CONTRACT ADMINISTRATOR(CA)

• Name: Thomasons
• Address: 17 Brewery Yard, Deva Centre, Trinity Way, Manchester, M3 7BB
• Contact: Luke Harbour
• Telephone: 0161 839 3993
• E-mail: lharbour@thomasons.co.uk
150 PRINCIPAL DESIGNER/HEALTH & SAFETY CONSULTANT

• Name: Thomasons
• Address: 17 Brewery Yard, Deva Centre, Trinity Way, Manchester, M3 7BB
• Contact: Duncan Arthur Ray
• Telephone: 0330 135 5260
• E-mail: dray@thomasons.co.uk
160 QUANTITY SURVEYOR

• Name: Thomasons
• Address: 17 Brewery Yard, Deva Centre, Trinity Way, Manchester, M3 7BB.
• Contact: Elijah Gobonwamang
• Telephone: 0161 839 3993.
• E-mail: egobonwamang@thomasons.co.uk
162 ARCHITECT (Appointed by Thomasons)

• Name: DMWR Architects Ltd
• Address: 4th Floor, 41 Spring Gardens, Manchester, M2 2BG
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• Contact: Chris Lenehan

• Telephone: 0161 413 4656
• E-mail: Chris.Lenehan@dmwr-architects.co.uk
164 STRUCTURAL ENGINEER

• Name: Thomasons.
• Address: 17 Brewery Yard, Deva Centre, Trinity Way, Manchester, M3 7BB.
• Contact: Gary Brown
• Telephone: 0161 839 3993
• E-mail: gbrown@thomasons.co.uk
170 FIRE CONSULTANTS (Appointed by Thomasons)

• Name: Design Fire Consultants Ltd
• Address: Suite 1.12, Jactin House, 24 Hood Street, Manchester, M4 6WX
• Contact: Neal Butterworth
• Telephone: 07496 760306
• E-mail: neal@designfireconsultants.co.uk
170 MANAGEMENT COMPANY FOR THE PREMISES

• Name: Residential Management Group Limited (RMG)
• Address: Chelford House, Gadbrook Park, Northwich, CW9 7LN
• Contact: Justin Herbert
• Telephone: 0345 002 4266
• E-mail: Justin.Herbert@rmguk.com
190 PROFESSIONAL INDEMNITY

In respect of the Contractor Designed parts of the works the Contractor is to maintain
adequate Professional Indemnity Insurances providing cover of £5,000,000 each and
every claim to the satisfaction of the Employer.
195 PLANNING
Planners have been consulted in respect of the Proposed Works. Whilst a Planning
Application is not expected to be required, the Contractor shall conform with any
requirements stipulated including the provision of sample panels and the like and liaise
with the Local Planning Authority as required.
200 BUILDING REGULATIONS

The CA will make the Building Control Application for Regulation Approval purposes and
pay all fees in connection therewith. The Local Authority Building Department shall be
consulted in this respect. The Contactor shall comply with the requirements of the Building
Control Officer and liaise with them during the course of the works to facilitate the issue of
an Approval Certificate prior to Practical Completion of the Works.
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A11 TENDER AND CONTRACT DOCUMENTS
110 TENDER DRAWINGS

• The tender drawings are: As listed in Appendix A.
120 CONTRACT DRAWINGS

• The contract drawings: Same as the tender drawings except where noted in Appendix A.
160 PRECONSTRUCTION INFORMATION

• Format: The Preconstruction information to be complied with is contained in Appendix E.
180A OTHER DOCUMENTS

• Inspection: Drawings and other documents relating to the Contract but not included in the
tender documents may be seen by request.
• Existing drawing information including details of the existing cladding are available via a
Dropbox link from Thomasons. The existing drawing information is provided “for
information only” and will not form part of the contract.
200 BUILDING MANUALS MUST INCORPORATE THE FOLLOWING INFORMATION

- As built drawings incorporating all changes from the Contract Drawings (in Autocad
and PDF)
- Sub-contractors drawings and specifications
- Names and addresses of sub-contractors and suppliers
- Contacts for emergency repairs
- Manufacturers and installers guarantees
- Manufacturer's operating, cleaning and maintenance instructions including
recommended maintenance and cleaning cycles
- Items required by the Managing Agent
210 LIST OF DOCUMENTS REQUIRED AT PRACTICAL COMPLETION OF THE WORKS AS

A WHOLE
The Contractor shall supply the following information prior to the issue of a Practical
Completion Certificate:
- Building Manuals, Health and Safety File including As Built drawings
- Copy of Building Regulations completion certificates
- All warranties and sub-contractor warranties
- All testing certificates
The Contractor is to note that a Practical Completion Certificate will not be issued until all
of the above documents are complete and have been issued to the Employer and are to
the satisfaction of the Employer.
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A12 THE SITE/ EXISTING BUILDINGS
110 THE SITE

• Description: the existing Lant Street Tower is located at 52-56 Lant Street, London, SE1
1RB. The Tower is comprised of 8 No. storeys and accommodates apartments and
offices together with basement car parking. Next to the Tower to the rear is the primary
school and there is only a gap of approximately 3m maximum between the two buildings.
There are also storage garages which are next to the building, these will need to be
considered when planning for the scaffolding layout and design. The Contractor must
consult with all relevant authorities prior to submitting their tender to ascertain all
restrictions that may affect the carrying out of the works, particularly with regards to the
placing of hoardings, the erection of and placing of scaffolding, mast climbers, covered
walkways, guard rails and the like, together with site accommodation and compound
areas. This extends to the structural capacity and suitability of the existing surrounding
structures and paved areas for the placing of scaffold and similar access systems.
120 EXISTING BUILDINGS ON/ ADJACENT TO THE SITE

• Description: The Contractor shall prior to commencing the Works undertake a full
photographic survey of all adjacent buildings, structures footways and the like and shall
protect all adjacent property as appropriate and agree a schedule of condition of such
property and footpaths with the CA and other interested third parties such as the Local
Highway Authority before the Works commence.
• Attention is drawn to the ongoing occupation of all the apartments throughout the
duration of the re-cladding works. The Contractor shall comply with any reasonable
request from the Management Company and existing occupiers with regard to
nuisance caused by noise, dust and the like. The Contractor shall liaise with the
Management Company on a regular basis and advise on at least a weekly basis of the
forthcoming works, areas of working, access requirements and the like.
• The Contractor shall be responsible for maintaining and protecting throughout the
duration of the works all existing structures, tenancies, public and private areas within
the complex together with adjacent buildings affected by the works and shall make
good any damage or reinstate any loss at their own expense to the satisfaction of the
CA. This shall extend to external works and landscaped areas utilised by the
Contractor.
• The Contractor shall maintain fully unhindered access an egress routes to the
accommodation and adjacent buildings and in particular shall ensure that fire escape
routes are not obstructed, including the designated routes for fire engine access.
140 EXISTING UTILITIES AND SERVICES

• Contractor to carry out survey
• Other information: The Contractor must make his own enquiries to ascertain the exact
position of all services and easements on, under and over the site. The Contractor shall
maintain, lower, divert or alter all services and easements on, under or over the site as
necessary to facilitate the Works. Great care shall be taken to avoid damage to any
existing buried or hidden services, mains, sewers and other works. The Contractor shall
indemnify the Employer against any claims arising from his failure to maintain or protect
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services on, under or over the site. The Contractor will ensure that the Contract
Administrator is informed in writing at least 14 days prior to diverting or disconnecting any
existing services. The Contractor shall obtain all necessary permissions before working
over easements.
200 ACCESS TO THE SITE

• Description: To be agreed with owner of the Management Company, Local Authority and
Contractors.
• Limitations: The Contractor shall allow for liaising and complying with instructions for the
Highways Authority and HSE and the owner of the building’s requirements.
210 PARKING
• Parking of the Contractor’s and Employees’ vehicles will not be allowed on site except
where prior authorisation has been obtained from the Employer or CA.
220 USE OF THE SITE

• General: Do not use the site for any purpose other than carrying out the Works.
• Limitations: The contractor shall not display or permit to be displayed advertisements on
the site without the written permission of the Employer or their representatives.
230 LIAISON WITH OCCUPIERS

• All liaison with the occupiers of the building will be dealt with in consultation with the
appointed representative of the Management Company. The Contractor shall be
responsible for making the Accommodation Manager aware of the duration and effect of
the works on the various areas as required. The Contractor shall appoint one person to
liaise with the Accommodation Manager on all aspects concerning the existing occupiers
of the building.
250 SITE VISIT

• Assessment: Ascertain the nature of the site, access thereto and all local conditions and
restrictions likely to affect the execution of the Works.
• Arrangements for visit: The Contractor shall visit and inspect the site prior at his own
expense prior to tendering and shall fully acquaint himself with the site, the accessibility
of the site, the integrity, quality and fabric of the existing structures on the site, the position
and the extent of all services, hidden services and mains, local conditions, adjacent
buildings, the full extent and character of the Works, the conditions under which the work
is required to be executed and no claim for variation, alteration and additional payment
will be at any time considered or admitted on the grounds of lack of knowledge of the
works, lack of information, deficiency of description or occasioned by any default of
inspection on the part of the Contractor or by any contingency arising which could be
ascertained or indicated as a result of such inspection.
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A13 DESCRIPTION OF THE WORK
110 PREPARATORY WORK BY OTHERS

• Works: Carried out under a separate contract and completed before the start of work on
site for this Contract.
• Description: None identified at time of tender.
120 THE WORKS

• Description: The works allow for the repairs and re-cladding of Lant Street Tower which
is a combination of residential and commercial tower.
Briefly, the works include, although are not limited to, the following:
• Strip off and removal of existing cladding and associated support structure and cavity
barriers as per the drawings.
• Remove brickwork and reinstate after cavity barriers installations.
• Supply and install replacement rainscreen cladding, associated support system and
cavity fire barriers as per the drawings.
• Remove existing render and replace with new.
• Associated services disconnections and carefully releasing of existing control panels,
CCTV cameras and the like to allow the replacement cladding to be installed, re-fitting
on completion.
• Other repair and ancillary works.
130 WORK BY OTHERS CONCURRENT WITH THE CONTRACT

• Description: None identified at the time of tender however work by others shall not be
reasonably withheld save for on the grounds of health and safety.
140 COMPLETION WORK BY OTHERS

• Description: None.
150 RESPONSIBILITY The Contractor will be fully responsible for the design of the Contractor
designed parts of parts of works subject to the standard or reasonable skill and care set
out in the Building Contract. Design responsibility for the following:
- The configuration of the cladding finishes including the coordination with existing site
dimensions
- Proprietary support systems
- Development of drawings and specifications encompassing the above to finalise a
detailed design package
- Temporary works including access systems.
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A20 JCT STANDARD BUILDING CONTRACT WITHOUT QUANTITIES 2016
JCT STANDARD BUILDING CONTRACT WITHOUT QUANTITIES 2016

• The contract: JCT Standard Building Contract Without Quantities, 2016 Edition.
• Requirement: Allow for the obligations, liabilities and services described.
THE RECITALS
First - THE WORKS

• The scope of the works is to replace the combustible elements of the external façade
with suitable non-combustible materials as specified.
Second – CONTRACT DRAWINGS

• The drawings are numbered/listed in Appendix A
Third – ACTIVITY SCHEDULE

• A priced Activity Schedule is not provided
Forth – CONSTRUCTION INDUSTRY SCHEME (CIS)
Fifth – INFORMATION RELEASE SCHEDULE

• The Fifth Recital will be deleted
Sixth – DIVISION OF THE WORKS INTO SECTIONS

• The Sixth Recital will be deleted
Ninth to Twelfth – CONTRACTORS DESIGN PORTION

• The Ninth to Twelfth Recitals will apply
• The works include the design and construction of:
- The configuration of the cladding finishes including the coordination with existing site
dimensions
- Proprietary support systems
- Development of drawings and specifications encompassing the above to finalise a
detailed design package
- Temporary works including access systems.
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THE ARTICLES
2 – CONTRACT SUM
• The Contract Sum is £ to be completed
3 – ARCHITECT/CONTRACT ADMINISTRATOR
• Contract Administrator is (See clause A10/140)
4 – QUANTITY SURVEYOR
• Quantity Surveyor is (See clause A10/160)
5 - PRINCIPAL DESIGNER
• Principal Designer is (See clause A10/150)
6 - PRINCIPAL CONTRACTOR
• Principal Contractor is (See clause A10/130)
7 – ADJUDICATION
8 – ARBITRATION
• Arbitration does not apply
9 – LEGAL PROCEEDINGS
10 - PROJECT AGREEMENTS
11- EARLY WORKS
12 – APPOINT OF DESIGN CONSULTANTS AND SUB-CONTRACTORS
CONTRACT PARTICULARS
Third Recital – PRICING OPTION

• Pricing Option A applies
• The Priced Document is the Specification and the Works Schedules
Fourth recital and Clause 4.6 - CONSTRUCTION INDUSTRY SCHEME (CIS)

• The Employer at the Base Date is not a contractor for the purposes of CIS.
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Sixth Recital – DESCRIPTION OF SECTIONS

• Shall not apply
Seventh Recital – FRAMEWORK AGREEMENT

• Shall not apply
Eighth Recital and Schedule 8 – SUPPLEMENTARY PROVISIONS

• Provision 1: Collaborative working: applies
• Provision 2: Health and safety: applies
• Provision 3: Cost savings and value improvements: does not apply
• Provision 4: Sustainable development and environmental considerations: does not apply
• Provision 5: Performance Indicators and monitoring: does not apply
• Provision 6: Notification and negotiation of disputes: applies
• Employers Nominee for Provision 6: to be confirmed
• Contractors Nominee for Provision 6: to be confirmed
Tenth Recital – EMPLOYERS REQUIREMENTS

• As referred to in the Specification and Schedule of Works
Eleventh Recital – CONTRACTORS PROPOSALS

• To Be Completed
Eleventh Recital – CPD ANALYSIS

• To Be Completed
Article 8 – ARBITRATION
• Article 8 and clauses 9.3 to 9.8 do not apply
Clause 1.1 - BASE DATE

• Base Date: Date of Tender
Clause 1.1 – BIM PROTOCOL

• Not Applicable
Clause 1.1 - DATE FOR COMPLETION OF THE WORKS

• Date for completion of the Works: To Be Completed
• Dates for Completion in Sections: Not Applicable
Clause 1.7 - ADDRESSES FOR SERVICE OF NOTICES

• Employer Address: As shown at Commencement of Agreement
• Contractor Address: To be Confirmed
Clause 2.4 - DATE OF POSSESSION OF THE SITE

• Date of Possession of the site: To be Completed
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Clause 2.5 - DEFERMENT OF POSSESSION OF THE SITE

• Clause 2.5 applies
- Maximum period of deferment is 6 weeks
Clause 2.9.1.2 – MASTER PROGRAMME

• Critical paths are required to be shown
2.19.3 – CONTRACTORS DESIGNED PORTION

• Limit of Contractor’s liability for loss of use etc: Not limited
Clause 2.32.2 - LIQUIDATED DAMAGES

• Liquidated Damages: at the rate of £5,000 per week, or part thereof.
• Rate of Liquidated damages for each Section state:
- Sections: Not Applicable
Clause 2.38 - RECTIFICATION PERIOD

• Period: 12 months from the date of Practical Completion of the Works.
Clause 4.3 and 4.14 – FLUCTUATIONS PROVISION

• No Fluctuations Provision applies.
Clause 4.7 - ADVANCE PAYMENT

• Advance payment: Clause 4.7 does not apply.
Clause 4.7 – ADVANCE PAYMENT BOND

• An Advance Payment Bond is not required.
Clause 4.8 – INTERIM PAYMENTS

• The first Interim Valuation Date: one month after the date of Possession
Clause 4.16.4 – LISTED ITEMS – UNIQUELY INDENTIFIED

• Clause 4.16.4 to be deleted
Clause 4.16.5 – LISTED ITEMS – NOT UNIQUELY INDENTIFIED

• Clause 4.16.5 to be deleted
Clause 4.18 - CONTRACTOR'S RETENTION BOND

• Clause 4.18 does not apply.
Clause 4.19.1 - RETENTION PERCENTAGE

• Retention: 3 per cent.
Clause 6.4.1 - CONTRACTOR'S PUBLIC LIABILITY INSURANCE: INJURY TO PERSONS OR

PROPERTY
• Insurance cover for any one occurrence or series of occurrences arising out of one event:
£10,000,000.
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Clause 6.5.1 - INSURANCE - LIABILITY OF EMPLOYER

• Clause 6.5.1 may be required (to be confirmed)
• Minimum amount of indemnity for any one occurrence or series of occurrences arising out
of one event: £10,000,000.
Clause 6.7 and schedule 3 - WORKS INSURANCE - INSURANCE OPTIONS APPLICABLE

• Schedule 3:
- Insurance option C applies.
- Percentage to cover professional fees: 15 per cent.
• Where Insurance Option A applies, annual renewal date (as supplied by the Contractor): Not
Applicable.
• Where Insurance Option C applies:
- Paragraph C1 applies
- If paragraph C1 does not apply, the C1 Replacement Schedule is: Not Applicable
6.10 and Schedule 3 – TERRORISM COVER

- Pool RE Cover is required
Clause 6.15 – CONTRACTOR’S DESIGN PORTION PROFESSIONAL INDEMNITY INSURANCE

• Amount of indemnity required related to claims or series of claims arising out of one event;
is £ 5,000,000.
• Cover for pollution and contamination claims: Is not required.
• Expiry of required period of Professional Indemnity Insurance: 12 years
Clause 6.17 – JOINT FIRE CODE

• The Joint fire code applies
Clause 6.17 – JOINT FIRE CODE

• If the Joint Fire Code applies, state whether the insurer under Insurance Option A, B or C
(paragraph C.2) has specified that the Works are a ‘Large Project’ (defined as one where
the original contract exceeds £20 million in value): No
Clause 6.20 – JOINT FIRE CODE – AMENDMENTS/REVISIONS

• The cost shall be borne by the Contractor
Clause 7.2 - ASSIGNMENT/ GRANT BY EMPLOYER OF RIGHTS UNDER CLAUSE 7.2

• Clause 7.2 applies
Clause 7.3.1 – PERFORMANCE BOND OR GUARANTEE

• Clause 7.3.1 is required
• If a performance bond is required, the identity of the issuer as well as the operative terms of
the bond should be agreed prior to execution of the contract.
• The required form of the bond or guarantee is set out in:
• Initial Value:10per cent of the Contract Sum
• Period of validity: The date of practical completion of the Works
• Reduction in value:50 per cent
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Clause 7.3.2 – GUARANTEE FROM THE CONTRACTOR’S PARENT COMPANY

• Clause 7.3.2 is required
• Parent Company’s name and registration number: To Be Completed
• The required form of the guarantee is set out in: (to be confirmed)
Clause 7.4 – COLLATERAL WARRANTIES

• State reference number and date or other identifier of the relevant document: To Be
Completed
Clause 8.9.2 - PERIOD OF SUSPENSION (TERMINATION BY CONTRACTOR)

• Period of suspension: Two months.
Clauses 8.11.1.1 to 8.11.1.5 - PERIOD OF SUSPENSION (TERMINATION BY EITHER PARTY)

• Period of suspension: Two months.
Clause 9.2.1 – ADJUDICATION

• The nominating body of the Adjudicator shall be the Royal Institution of Chartered Surveyors
Clause 9.4.1 – ARBITRATION

• Not applicable
THE CONDITIONS
SECTION 1: DEFINITIONS AND INTERPRETATION SECTION 2: CARRYING OUT THE WORKS

SECTION 3: CONTROL OF THE WORKS
SECTION 4: PAYMENT
SECTION 5: VARIATIONS
SECTION 6: INJURY, DAMAGE AND INSURANCE
SECTION 7: ASSIGNMENT, PERFORMANCE BONDS AND GUARANTEES, THIRD PARTY
RIGHTS AND COLLATERAL WARRANTIES
SECTION 8: TERMINATION
SECTION 9: SETTLEMENT OF DISPUTES
EXECUTION
• The Contract will be executed as a deed.
PERFORMANCE BOND
A Performance Bond will be required.
PARENT COMPANY GUARANTEE

A Parent Company Guarantee will be required.
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COLLATERAL WARRANTIES
The Contractor and their Sub-contractors will be required to provide Collateral Warranties
in the form contained in Appendix F
A30 TENDERING/ SUBLETTING/ SUPPLY
MAIN CONTRACT TENDERING
110 SCOPE
• General: These conditions are supplementary to those stated in the Invitation to Tender
and on the Form of Tender.
145 TENDERING PROCEDURE

• General: In accordance with NBS Guide to Tendering for Construction Projects.
• Errors: Alternative 1 is to apply.
160 EXCLUSIONS
• Inability to tender: Immediately inform if any parts of the work as defined in the tender
documents cannot be tendered.
• Relevant parts of the work: Define those parts, stating reasons for the inability to tender.
170 ACCEPTANCE OF TENDER

• Acceptance: No guarantee is offered that any tender will be recommended for acceptance
or be accepted, or that reasons for non-acceptance will be given.
• Costs: No liability is accepted for any cost incurred in the preparation of any tender.
190A PERIOD OF VALIDITY

• Period: After submission or lodgment, keep tender open for consideration (unless
previously withdrawn) for not less than 3 months.
PRICING/ SUBMISSION OF DOCUMENTS
210 PRELIMINARIES IN THE SPECIFICATION

• The Preliminaries/ General conditions sections (A10-A56 inclusive) have not been
prepared in accordance with NRM2.
310 TENDER
• General: Tenders must include for all work shown or described in the tender documents
as a whole or clearly apparent as being necessary for the complete and proper execution
of the Works including all labours, fittings and making good works.
440A PRICED SCHEDULE OF WORKS

• Content of the Priced Schedule of Works: A breakdown of the Contract Sum in the format
provided.
- A full priced copy with each item completed
- The Contractor’s Overheads & Profit percentage as allowed for in their tender to be
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identified in the space provided

• Form: A fully priced copy shall be submitted with the tender together with an analysis of
preliminaries presented on a fixed and time related basis.
• Fully priced copy: Submit with tender.
460 TENDER PRICE BUILD UP

• Separate to the Priced Schedule of Works, the Contractor is to submit a detailed
breakdown of the tender price in the form of a Bill of Quantities or similar document
containing quantities and rates. This document will not become a contract document
however will be utilised for the preparation for valuations and the pricing of any changes
as appropriate.
480 PROGRAMME
• Programme of work: Prepare a summary showing the sequence and timing of the principal
parts of the Works and periods for planning and design. Itemise any work which is
excluded.
• Submit: With tender.
500 TENDER STAGE METHOD STATEMENTS

• Method statements: Prepare, describing how and when the following is to be carried out:
- Main elements of construction works and temporary works.
• Access and egress routes for construction traffic.
• Proposed location for site welfare facilities, storage of materials, locations of skips,
access equipment, temporary stairs, hoardings and the like.
• Measures to avoid inconvenience to the existing occupiers of the building and adjacent
buildings
• Measures to ensure safety and maintaining fire escape routes.
• An indicative sketch layout indicating the location of welfare facilities and the like is
provided in Appendix H, which has been agreed in principle with the Management
Company. Formal proposals to be submitted by the Contractor.
515 ALTERNATIVE TIME TENDERS

• General: In addition to and at the same time as tendering based upon the date or period
specified in section A20, an alternative tender based upon a different date for completion
or period may be submitted.
• Date for completion: If any such tender is accepted the date for completion inserted in the
Contract will be the date stated in the alternative tender or determined from the period
stated in the alternative tender.
540 QUALITY CONTROL RESOURCES

• Statement: Describe the organisation and resources to control the quality of the Works,
including the work of subcontractors.
• QA staff: Identify in the statement the number and type of staff responsible for quality
control, with details of their qualifications and duties.
• Submit: With the Tender.
550 HEALTH AND SAFETY INFORMATION
19
• Content: Describe the organisation and resources to safeguard the health and safety of
operatives, including those of subcontractors, and of any person whom the Works may
affect.
• Include:
- A copy of the contractor's health and safety policy document, including risk assessment
procedures.
- Accident and sickness records for the past five years.
- Records of previous Health and Safety Executive enforcement action.
- Records of training and training policy.
- The number and type of staff responsible for health and safety on this project with details
of their qualifications and duties.
• Submit: With the Tender.
570 OUTLINE CONSTRUCTION PHASE HEALTH AND SAFETY PLAN

• Content: Submit the following information within one week of request:
- Method statements on how risks from hazards identified in the pre-construction
information and other hazards identified by the contractor will be addressed.
- Details of the management structure and responsibilities.
- Arrangements for issuing health and safety directions.
- Procedures for informing other contractors and employees of health and safety hazards.
- Selection procedures for ensuring competency of other contractors, the self-employed
and designers.
- Procedures for communications between the project team, other contractors and site
operatives.
- Arrangements for cooperation and coordination between contractors.
- Procedures for carrying out risk assessment and for managing and controlling the risk.
- Emergency procedures including those for fire prevention and escape.
- Arrangements for ensuring that all accidents, illness and dangerous occurrences are
recorded.
- Arrangements for welfare facilities.
- Procedures for ensuring that all persons on site have received relevant health and safety
information and training.
- Arrangements for consulting with and taking the views of people on site.
- Arrangements for preparing site rules and drawing them to the attention of those affected
and ensuring their compliance.
- Monitoring procedures to ensure compliance with site rules, selection and management
procedures, health and safety standards and statutory requirements.
- Review procedures to obtain feedback.
590 SITE WASTE MANAGEMENT PLAN

• Person responsible for developing the Plan: The Contractor.
• Content: Include details of:
- Principal Contractor for the purposes of the plan
- Location of the site.
- Description of the project.
- Estimated project cost.
- Types and quantities of waste that will be generated.
20
- Resource management options for these wastes including proposals for minimisation/
reuse/ recycling.
- The use of appropriate and licensed waste management contractors.
- Record keeping procedures.
- Waste auditing protocols.
• Additional requirements: None identified at time of Tender.
• Submit with tender.
630 DOMESTIC SUBCONTRACTS

• General: Comply with the Construction Industry Board 'Code of Practice for the selection of
subcontractors'.
• List: Provide details of all subcontractors and the work for which they will be responsible.
• Submit: Within one week of request.
645 'LISTED' DOMESTIC SUBCONTRACTORS

• General: Contract Documents provide that certain work must be carried out by a person of
the Contractor's choice selected from a list of not less than three persons given therein.
• The selected person: Will become a subcontractor as provided for in the Contract Condition
for Subletting.
• Additions to lists:
- The Employer or Employer's representative may, but only with the consent of the
Contractor which shall not be unreasonably withheld, add additional person(s) to the list
at any time prior to the execution of a binding subcontract agreement.
- The Contractor may, but only with consent, which will not be unreasonably withheld, add
additional persons to the list and must, if requested, submit (in an approved form)
evidence of the suitability of such additional person(s). Wherever possible, submissions
for addition of person(s) must be made, and consent obtained, before return of the
tender. When any submission for addition of person(s) is made with the tender the
consequences, if any, to the tender price compared to the use of the listed persons are
to be made clear or the tender will be treated as qualified.
• Shortage of names: If at any time prior to execution of a binding subcontract agreement
less than three persons named in the list (including any persons added as provided above)
are able and willing to carry out the relevant work, give notice without delay. The Employer
will then forthwith add the names of other persons as provided above so that the list
comprises not less than three such persons, or confirm that no names will be added. If the
Employer fails to do either within one week of the Contractor's notification the Contractor,
who may subcontract in accordance with the Contract, must carry out the work.
• Agreement: Before the start of work to which the list relates enter into a binding subcontract
agreement and confirm that this has been done, giving the name of the selected
subcontractor.
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A31 PROVISION, CONTENT AND USE OF DOCUMENTS
DEFINITIONS AND INTERPRETATIONS
110 DEFINITIONS
• Meaning: Terms, derived terms and synonyms used in the preliminaries/ general
conditions and specification are as stated therein or in the appropriate British Standard or
British Standard glossary.
120 COMMUNICATION
• Definition: Includes advise, inform, submit, give notice, instruct, agree, confirm, seek or
obtain information, consent or instructions, or make arrangements.
• Format: In writing to the person named in clause A10/140 unless specified otherwise.
• Response: Do not proceed until response has been received.
130 PRODUCTS
• Definition: Materials, both manufactured and naturally occurring, and goods, including
components, equipment and accessories, intended for the permanent incorporation in the
Works.
• Includes: Goods, plant, materials, site materials and things for incorporation into the
Works.
135 SITE EQUIPMENT

• Definition: All appliances or things of whatsoever nature required in or about the
construction for completion of the Works but not materials or other things intended to form
or forming part of the Permanent Works.
• Includes: Construction appliances, vehicles, consumables, tools, temporary works,
scaffolding, cabins and other site facilities.
140 DRAWINGS
• Definitions: To BSRIA BG 6 A design framework for building services. Design activities
and drawing definitions.
• CAD data: In accordance with BS 1192.
145 CONTRACTOR'S CHOICE

• Meaning: Selection delegated to the Contractor, but liability to remain with the specifier.
150 CONTRACTOR'S DESIGN

• Meaning: Design to be carried out or completed by the Contractor and supported by
appropriate contractual arrangements, to correspond with specified requirements.
155 SUBMIT PROPOSALS
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• Meaning: Submit information in response to specified requirements.
160 TERMS USED IN SPECIFICATION

• Remove: Disconnect, dismantle as necessary and take out the designated products or
work and associated accessories, fixings, supports, linings and bedding materials.
Dispose of unwanted materials. Excludes taking out and disposing of associated
pipework, wiring, ductwork or other services.
• Fix: Receive, unload, handle, store, protect, place and fasten in position and disposal of
waste and surplus packaging including all labour, materials and site equipment for that
purpose.
• Supply and fix: As above but including supply of products to be fixed. All products to be
supplied and fixed unless stated otherwise.
• Keep for reuse: Do not damage designated products or work. Clean off bedding and
jointing materials. Stack neatly, adequately protect and store until required by the
Employer/ Purchaser or for use in the Works as instructed.
• Make good: Execute local remedial work to designated work. Make secure, sound and
neat. Excludes redecoration and/ or replacement.
• Replace: Supply and fix new products matching those removed. Execute work to match
original new state of that removed.
• Repair: Execute remedial work to designated products. Make secure, sound and neat.
Excludes redecoration and/ or replacement.
• Refix: Fix removed products.
• Ease: Adjust moving parts of designated products or work to achieve free movement and
good fit in open and closed positions.
• Match existing: Provide products and work of the same appearance and features as the
original, excluding ageing and weathering. Make joints between existing and new work as
inconspicuous as possible.
• System: Equipment, accessories, controls, supports and ancillary items, including
installation, necessary for that section of the work to function.
170 MANUFACTURER AND PRODUCT REFERENCE

• Definition: When used in this combination:
- Manufacturer: The firm under whose name the particular product is marketed.
- Product reference: The proprietary brand name and/ or reference by which the particular
product is identified.
• Currency: References are to the particular product as specified in the manufacturer's
technical literature current on the date of the invitation to tender.
200 SUBSTITUTION OF PRODUCTS

• Products: If an alternative product to that specified is proposed, obtain approval before
ordering the product.
• Reasons: Submit reasons for the proposed substitution.
• Documentation: Submit relevant information, including:
- manufacturer and product reference;
- cost;
- availability;
- relevant standards;
23
- performance;
- function;
- compatibility of accessories;
- proposed revisions to drawings and specification;
- compatibility with adjacent work;
- appearance;
- copy of warranty/ guarantee.
• Alterations to adjacent work: If needed, advise scope, nature and cost.
• Manufacturers' guarantees: If substitution is accepted, submit before ordering products.
210 CROSS REFERENCES

• Accuracy: Check remainder of the annotation or item description against the terminology
used in the section or clause referred to.
• Related terminology: Where a numerical cross-reference is not given the relevant sections
and clauses of the specification will apply.
• Relevant clauses: Clauses in the referred to specification section dealing with general
matters, ancillary products and execution also apply.
• Discrepancy or ambiguity: Before proceeding, obtain clarification or instructions.
220 REFERENCED DOCUMENTS

• Conflicts: Specification prevails over referenced documents.
230 EQUIVALENT PRODUCTS

• Inadvertent omission: Wherever products are specified by proprietary name the phrase 'or
equivalent' is to be deemed included.
240 SUBSTITUTION OF STANDARDS

• Specification to British Standard or European Standard: Substitution may be proposed
complying with a grade or category within a national standard of another Member State of
the European Community or an international standard recognised in the UK.
• Before ordering: Submit notification of all such substitutions.
• Documentary evidence: Submit for verification when requested as detailed in clause
A31/200. Any submitted foreign language documents must be accompanied by certified
translations into English.
250 CURRENCY OF DOCUMENTS AND INFORMATION

• Currency: References to published documents are to the editions, including amendments
and revisions, current on the date of the Invitation to Tender.
260 SIZES
• General dimensions: Products are specified by their co-ordinating sizes.
• Timber: Cross section dimensions shown on drawings are:
- Target sizes as defined in BS EN 336 for structural softwood and hardwood sections.
- Finished sizes for non-structural softwood or hardwood sawn and further processed
sections.
24
DOCUMENTS PROVIDED ON BEHALF OF EMPLOYER
410 ADDITIONAL COPIES OF THE DRAWINGS/ DOCUMENTS

• Additional copies: Issued upon request. Such additional copies shall be chargeable to the
Contractor.
440 DIMENSIONS
• Scaled dimensions: Do not rely on.
460 THE SPECIFICATION

• Coordination: All sections must be read in conjunction with Main Contract Preliminaries/
General Conditions.
DOCUMENTS PROVIDED BY CONTRACTOR/ SUBCONTRACTORS/ SUPPLIERS
510 CHANGES/ AMENDMENTS TO EMPLOYER'S REQUIREMENTS

• Contractor's changes to Employer's Requirements: Support request for substitution or
variation with all relevant information.
• Employer's amendments to Employer's Requirements: If considered to involve a variation,
which has not already been acknowledged as a variation, notify without delay (maximum
period 7 days), and do not proceed until instructed. Claims for extra cost, if made after the
variation has been carried out, may not be allowed.
• Submit: three copies.
600 CONTRACTOR'S DESIGN INFORMATION

• Master programme: Make reasonable allowance for completing design/ production
information, submission (including information relevant to the CDM Regulations), comment,
inspection, amendment, resubmission and reinspection.
• Information required: All information relating to design, specification and production of the
proposed works.
- Format: Electronic and Hard Copy.
- Number of copies: 3 Copies.
• Submit: Within one week of request.
620 AS BUILT DRAWINGS AND INFORMATION

• General: Provide the following Drawings/ information:
- Complete issue of all as-built drawings. 3 nr copies to be provided in both paper and digital
formats.
• Submit: At least two weeks before date for completion.
640 MAINTENANCE INSTRUCTIONS AND GUARANTEES

• Components and equipment: Obtain or retain copies, register with manufacturer and hand
over on or before completion of the Works.
• Information location: In Building Manual.
25
• Emergency call out services: Provide telephone numbers for use after completion. Extent
of cover: office hours only.
A32 MANAGEMENT OF THE WORKS
GENERALLY
110 SUPERVISION
• General: Accept responsibility for coordination, supervision and administration of the
Works, including subcontracts.
• Coordination: Arrange and monitor a programme with each subcontractor, supplier, local
authority and statutory undertaker, and obtain and supply information as necessary for
coordination of the work.
118 FREIGHT VEHICLE SAFETY REQUIREMENTS

• Vehicle equipment: Ensure that all freight vehicles have the following:
- Audible alert to other road users to the planned movement of the vehicle when the
vehicle's indicators are in operation.
- Prominent signage at the rear of the vehicle to warn cyclists of the dangers of passing
the vehicle on the inside.
- Properly adjusted class VI mirror/s or Fresnel lens to eliminate the near side blind spot.
- Side under run guards.
• Driver training:
- Drivers must be trained on vulnerable road user safety through an approved course and
hold a current valid Certificate of Competence.
- Drivers must have a valid driving licence and be legally able to drive the vehicle.
• Registration Scheme membership: Submit evidence of registration with and accreditation
to the Freight Operator Registration Scheme (FORS)
• Level of accreditation: Bronze.
• Submittal date: Within one week of request.
120 INSURANCE
• Documentary evidence: Before starting work on site submit details, and/ or policies and
receipts for the insurances required by the Conditions of Contract.
130 INSURANCE CLAIMS

• Notice: If any event occurs which may give rise to any claim or proceeding in respect of
loss or damage to the Works or injury or damage to persons or property arising out of the
Works, immediately give notice to the Employer, the person named in clause A10/140 and
the Insurers.
• Failure to notify: Indemnify the Employer against any loss, which may be caused by failure
to give such notice.
150 OWNERSHIP
• Alteration/ clearance work: Materials arising become the property of the Contractor except
26
where otherwise stated. Remove from site as work proceeds.
PROGRAMME/ PROGRESS
210 PROGRAMME
• Master programme: When requested and before starting work on site, submit in an
approved form a master programme for the Works, which must include details of:
- Design, production information and proposals provided by the Contractor/
Subcontractors/ Suppliers, including inspection and checking (see section A31).
- Planning and mobilisation by the Contractor.
- Earliest and latest start and finish dates for each activity and identification of all critical
activities.
- Running in, adjustment, commissioning and testing of all engineering services and
installations.
- Work resulting from instructions issued in regard to the expenditure of provisional sums
(see section A54).
- Work by or on behalf of the Employer and concurrent with the Contract (see section A50).
The nature and scope of which, the relationship with preceding and following work and
any relevant limitations are suitably defined in the Contract Documents.
• Exclusions: Where and to the extent that the programme implications for work which is not
so defined are impossible to assess, the Contractor should exclude it and confirm this when
submitting the programme.
• Submit: two copies.
240 COMMENCEMENT OF WORK

• Notice: Before the proposed date for commencement of work on site give minimum notice
of two weeks.
250 MONITORING
• Progress: Record on a copy of the programme kept on site.
• Avoiding delays: If any circumstances arise which may affect the progress of the Works
submit proposals or take other action as appropriate to minimise any delay and to recover
any lost time.
• Key Performance Indicators:
- Details: None identified at Tender.
- Record progress against each of the KPIs. If performance against KPI falls short of
target, submit proposals for remediation.
260 SITE MEETINGS

• General: Site meetings will be held to review progress and other matters arising from
administration of the Contract.
• Frequency: Every two weeks.
• Location: Site.
• Accommodation: Ensure availability at the time of such meetings.
• Attendees: Attend meetings and inform subcontractors and suppliers when their presence
27
is required.
• Chairperson (who will also take and distribute minutes): Employer's representative.
280 PHOTOGRAPHS
• Number of locations: Sufficient to demonstrate progress; to be agreed with the EA prior to
the commencement of the works.
• Frequency of intervals: Weekly.
• Image format: Digital.
• Number of images from each location: Sufficient to demonstrate progress; to be agreed
with the CA prior to the commencement of the works.
• Other requirements: N/A
285 PARTIAL POSSESSION BY EMPLOYER

• Clauses 2.30 to 2.33 of Conditions of Contract: Ensure all necessary access, services and
other associated facilities are also complete.
290 NOTICE OF COMPLETION

• Requirement: Give notice of the anticipated dates of completion of the whole or parts of the
Works.
• Associated works: Ensure necessary access, services and facilities are complete.
• Period of notice (minimum): Two weeks.
CONTROL OF COST
410 CASH FLOW FORECAST

• Submission: Before starting work on site, submit a forecast showing the gross valuation of
the Works at the date of each Interim Certificate throughout the Contract period. Base on
the programme for the Works.
420 REMOVAL/ REPLACEMENT OF EXISTING WORK

• Extent and location: Agree before commencement.
• Execution: Carry out in ways that minimise the extent of work.
440 MEASUREMENT
• Covered work: Give notice before covering work required to be measured.
460A INTERIM PAYMENTS

" Application by Contractor: If made under Conditions of Contract clause 4.9 include details
of amounts considered due together with the following supporting information:
- Percentage progress in the same format as the priced Schedule of Works, in Microsoft
Excel format, including sub-contractor applications when requested by the Contract
Administrator.
- Analysis of preliminaries expended to date against Contract allowances.
- Cost build-up of any variations, including invoices. The Employer shall not be duty bound
to pay for any variations where the necessary build-ups and invoices are not provided by
the Contractor.
28
The Contractor shall provide further detail in relation to his application when requested to
do so by the CA.
Upon receipt of a copy of the Payment Notice from the Contract Administrator the
Contractor shall provide the Employer with a VAT Invoice.
470 PRODUCTS NOT INCORPORATED INTO THE WORKS

• Ownership: At the time of each valuation, supply details of those products not incorporated
into the Works which are subject to any reservation of title inconsistent with passing of
property as required by the Conditions of Contract, together with their respective values.
• Evidence: When requested, provide evidence of freedom of reservation of title.
472 UNFIXED MATERIALS / MATERIALS OFF-SITE

• Materials off - site will not be paid for within interim valuations.
480 LABOUR AND EQUIPMENT RETURNS

• Records: Provide for verification at the beginning of each week in respect of each of the
previous seven days.
• Records must show:
- The number and description of craftsmen, labourers and other persons directly or
indirectly employed on or in connection with the Works or Services, including those
employed by subcontractors.
- The number, type and capacity of all mechanical, electrical and power-operated
equipment employed in connection with the Works or Services.
29
A33 QUALITY STANDARDS/ CONTROL
STANDARDS OF PRODUCTS AND EXECUTIONS
110 INCOMPLETE DOCUMENTATION

• General: Where and to the extent that products or work are not fully documented, they are
to be:
- Of a kind and standard appropriate to the nature and character of that part of the Works
where they will be used.
- Suitable for the purposes stated or reasonably to be inferred from the project
documents. Contract documents: Omissions or errors in description and/ or quantity
shall not vitiate the Contract nor release the Contractor from any obligations or liabilities
under the Contract.
120 WORKMANSHIP SKILLS

• Operatives: Appropriately skilled and experienced for the type and quality of work.
• Registration: With Construction Skills Certification Scheme.
• Evidence: Operatives must produce evidence of skills/ qualifications when requested.
130 QUALITY OF PRODUCTS

• Generally: New. (Proposals for recycled products may be considered).
• Supply of each product: From the same source or manufacturer.
• Whole quantity of each product required to complete the Works: Consistent kind, size,
quality and overall appearance.
• Tolerances: Where critical, measure a sufficient quantity to determine compliance.
• Deterioration: Prevent. Order in suitable quantities to a programme and use in appropriate
sequence.
135 QUALITY OF EXECUTION

• Generally: Fix, apply, install or lay products securely, accurately, plumb, neatly and in
alignment.
• Colour batching: Do not use different colour batches where they can be seen together.
• Dimensions: Check on-site dimensions.
• Finished work: Not defective, e.g. not damaged, disfigured, dirty, faulty, or out of tolerance.
• Location and fixing of products: Adjust joints open to view so they are even and regular.
140 COMPLIANCE
• Compliance with proprietary specifications: Retain on site evidence that the proprietary
product specified has been supplied.
• Compliance with performance specifications: Submit evidence of compliance, including
test reports indicating:
- Properties tested.
- Pass/ fail criteria.
- Test methods and procedures.
- Test results.
- Identity of testing agency.
30
- Test dates and times.

- Identities of witnesses.
- Analysis of results.
150 INSPECTIONS
• Products and executions: Inspection or any other action must not be taken as approval
unless confirmed in writing referring to:
- Date of inspection.
- Part of the work inspected.
- Respects or characteristics which are approved.
- Extent and purpose of the approval.
- Any associated conditions.
160 RELATED WORK

• Details: Provide all trades with necessary details of related types of work. Before starting
each new type or section of work ensure previous related work is:
- Appropriately complete.
- In accordance with the project documents.
- To a suitable standard.
- In a suitable condition to receive the new work.
• Preparatory work: Ensure all necessary preparatory work has been carried out.
170 MANUFACTURER'S RECOMMENDATIONS/ INSTRUCTIONS

• General: Comply with manufacturer's printed recommendations and instructions current on
the date of the Invitation to tender.
• Changes to recommendations or instructions: Submit details.
• Ancillary products and accessories: Use those supplied or recommended by main product
manufacturer.
• Agrément certified products: Comply with limitations, recommendations and requirements
of relevant valid certificates.
180 WATER FOR THE WORKS

• Mains supply: Clean and uncontaminated.
• Other: Do not use until:
- Evidence of suitability is provided.
- Tested to BS EN 1008 if instructed.
SAMPLES/ APPROVALS
210 SAMPLES
• Products or executions: Comply with all the specification requirements and in respect of the
stated or implied characteristics either:
- To an express approval.
- To match a sample expressly approved as a standard for the purpose.
220 APPROVAL OF PRODUCTS

• Submissions, samples, inspections and tests: Undertake or arrange to suit the Works
31
programme.
• Approval: Relates to a sample of the product and not to the product as used in the Works.
Do not confirm orders or use the product until approval of the sample has been obtained.
• Complying sample: Retain in good, clean condition on site. Remove when no longer
required.
230 APPROVAL OF EXECUTION

• Submissions, samples, inspections and tests: Undertake or arrange to suit the Works
programme.
• Approval: Relates to the stated characteristics of the sample. (If approval of the finished
work as a whole is required this is specified separately). Do not conceal, or proceed with
affected work until compliance with requirements is confirmed.
• Complying sample: Retain in good, clean condition on site. Remove when no longer
required.
ACCURACY/ SETTING OUT GENERALLY
310 ACCURACY OF INSTRUMENTS

• Accuracy in measurement: Use instruments and methods described in BS 5606, Appendix
A:
• Special requirements:
- Instrument: As Required.
- Linear dimensions: As Required.
- Angular dimensions: As Required.
- Verticality: As Required.
- Levels: As Required.
320 SETTING OUT

• General: Submit details of methods and equipment to be used in setting out the Works.
• Levels and dimensions: Check and record the results on a copy of drawings. Notify
discrepancies and obtain instructions before proceeding.
• Inform: When complete and before commencing construction.
330 APPEARANCE AND FIT

• Tolerances and dimensions: If likely to be critical to execution or difficult to achieve, as early
as possible either:
- Submit proposals; or
- Arrange for inspection of appearance of relevant aspects of partially finished work.
• General tolerances (maximum): To BS 5606, tables 1 and 2.
340 CRITICAL DIMENSIONS

• Critical dimensions: Set out and construct the Works to ensure compliance with the
tolerances stated. The measurement of dimensions and co-ordination of the new materials
with the existing building will be the responsibility of the Contractor.
• Location: Detailed on drawings supplied within the Tender Documents.
32
360 RECORD DRAWINGS

• Site setting out drawing: Record details of all grid lines, setting-out stations, benchmarks
and profiles. Retain on site throughout the contract and hand over on completion.
SERVICES GENERALLY
410 SERVICES REGULATIONS

• New or existing services: Comply with the Byelaws or Regulations of the relevant Statutory
Authority.
420 WATER REGULATIONS/ BYELAWS NOTIFICATION

• Requirements: Notify Water Undertaker of any work carried out to or which affects new or
existing services and submit any required plans, diagrams and details.
• Consent: Allow adequate time to receive Undertaker's consent before starting work. Inform
immediately if consent is withheld or is granted subject to significant conditions.
450 MECHANICAL AND ELECTRICAL SERVICES

• Final tests and commissioning: Carry out so that services are in full working order at
completion of the Works.
• Building Regulations notice: Copy to be lodged in the Building Manual.
SUPERVISION/ INSPECTION/ DEFECTIVE WORK
510 SUPERVISION
• General: In addition to the constant management and supervision of the Works provided by
the Contractor's person in charge, all significant types of work must be under the close
control of competent trade supervisors to ensure maintenance of satisfactory quality and
progress.
• Replacement: Give maximum possible notice before changing person in charge or site
agent.
520 COORDINATION OF ENGINEERING SERVICES

• Suitability: Site organisation staff must include one or more persons with appropriate
knowledge and experience of mechanical and electrical engineering services to ensure
compatibility between engineering and the Works generally.
• Evidence: Submit when requested CVs or other documentary evidence relating to the staff
concerned.
540 DEFECTS IN EXISTING WORK

• Undocumented defects: When discovered, immediately give notice. Do not proceed with
affected related work until response has been received.
• Documented remedial work: Do not execute work which may:
- Hinder access to defective products or work; or
- Be rendered abortive by remedial work.
550 ACCESS FOR INSPECTION
33
• Removal: Before removing scaffolding or other facilities for access, give notice of not less
than one week.
560 TESTS AND INSPECTIONS

• Timing: Agree and record dates and times of tests and inspections to enable all affected
parties to be represented.
• Confirmation: One working day prior to each such test or inspection. If sample or test is not
ready, agree a new date and time.
• Records: Submit a copy of test certificates and retain copies on site.
580 CONTINUITY OF THERMAL INSULATION

• Record and report: Confirm that work to new, renovated or upgraded thermal elements has
been carried out to conform to specification. Include:
- The address of the premises.
- The Contractor's name and address.
- The name, qualification and signature of the competent person responsible for checking
compliance.
- The date on which the installation was checked.
• Submit: Before completion of the Works.
• Copy: To be lodged in the Building Manual.
595 ENERGY PERFORMANCE CERTIFICATE

• Assessment: Undertaken by a member of an approved accreditation scheme. Submit
details of scheme name and evidence of qualifications when requested.
- Building Type: Non-dwelling.
- Method: Contractor's choice.
• Format:
- Certificate: To be incorporated in the Building Manual.
- Report: TBA.
• Submit: Before the date for completion stated in the contract.
610 PROPOSALS FOR RECTIFICATION OF DEFECTIVE PRODUCTS/ EXECUTIONS

• Proposals: Immediately any execution or product is known, or appears, to be not in
accordance with the Contract, submit proposals for opening up, inspection, testing, making
good, adjustment of the Contract Sum, or removal and re-execution.
• Acceptability: Such proposals may be unacceptable and contrary instructions may be
issued.
620 MEASURES TO ESTABLISH ACCEPTABILITY

• General: Wherever inspection or testing shows that the work, materials or goods are not in
accordance with the contract and measures (e.g. testing, opening up, experimental making
good) are taken to help in establishing whether or not the work is acceptable, such
measures:
- Will be at the expense of the Contractor.
- Will not be considered as grounds for revision of the completion date.
630 QUALITY CONTROL
34
• Procedures: Establish and maintain to ensure that the Works, including the work of
subcontractors, comply with specified requirements.
• Records: Maintain full records, keep copies on site for inspection, and submit copies on
request.
• Content of records:
- Identification of the element, item, batch or lot including location in the Works.
- Nature and dates of inspections, tests and approvals.
- Nature and extent of nonconforming work found.
- Details of corrective action.
WORK AT OR AFTER COMPLETION
710 WORK BEFORE COMPLETION

• General: Make good all damage consequent upon the Works.
Temporary markings, coverings and protective wrappings: Remove unless otherwise
instructed.
• Cleaning: Clean the Works thoroughly including the existing windows externally to leave
the whole of the external façade in a clean condition.
• Cleaning materials and methods: As recommended by manufacturers of products being
cleaned, and must not damage or disfigure other materials or construction.
• COSHH dated data sheets: Obtain for all materials used for cleaning and ensure they are
used only as recommended by their manufacturers.
• Minor faults: Touch up in newly painted work, carefully matching colour and brushing out
edges. Repaint badly marked areas back to suitable breaks or junctions.
• Moving parts of new work: Adjust, ease and lubricate as necessary to ensure easy and
efficient operation, including doors, windows, drawers, ironmongery, appliances, valves
and controls.
• Make good any external works and landscaping disturbed.
• Leave a clean and tidy as per the condition at the date of the possession of the site.
720 SECURITY AT COMPLETION

• General: Leave the Works secure with, where appropriate, all accesses closed and locked.
• Keys: Account for and adequately label all keys and hand over to Employer with itemised
schedule, retaining duplicate schedule signed by Employer as a receipt.
730 MAKING GOOD DEFECTS

• Remedial work: Arrange access with Employer.
• Rectification: Give reasonable notice for access to the various parts of the Works.
• Completion: Notify when remedial works have been completed.
35
A34 SECURITY/ SAFETY/ PROTECTION
SECURITY, HEALTH AND SAFETY
110 PRECONSTRUCTION INFORMATION

• Location: Integral with the project Preliminaries, including but not restricted to the following
sections:
- Description of project: Sections A10 and A11.
- Client's consideration and management requirements: Sections A12, A13 and A36.
- Environmental restrictions and on-site risks: Section A12, A35 and A34.
- Significant design and construction hazards: Section A34.
- The Health and Safety File: Section A37.
140 CONSTRUCTION PHASE HEALTH AND SAFETY PLAN

• Submission: Present to the Employer/ Client no later prior to start on site.
• Confirmation: Do not start construction work until the Employer has confirmed in writing
that the Construction Phase Health and Safety Plan includes the procedures and
arrangements required by the CDM Regulations.
• Content: Develop the plan from and draw on the Outline Construction Phase Health and
Safety Plan, clause A30/570, and the Pre-tender Health and Safety Plan/ Preconstruction
information.
150 SECURITY
• Protection: Safeguard the site, the Works, products, materials, and any existing buildings
affected by the Works from damage and theft.
• Access: Take all reasonable precautions to prevent unauthorised access to the site, the
Works and adjoining property.
• Special requirements: None.
160 STABILITY
• Responsibility: Maintain the stability and structural integrity of the Works and adjacent
structures during the Contract.
• Design loads: Obtain details, support as necessary and prevent overloading.
170 OCCUPIED PREMISES

• Extent: Existing buildings will be occupied and/ or used during the Contract as follows.
• Works: Carry out without undue inconvenience and nuisance and without danger to
occupants and users.
• Overtime: If compliance with this clause requires certain operations to be carried out
during overtime, and such overtime is not required for any other reason, the extra cost
will be allowed, provided that such overtime is authorized in advance.
190 OCCUPIER'S RULES AND REGULATIONS

• Compliance: Conform to the occupier's rules and regulations affecting the site.
• Copies:
- Location: Employers Office.
36
- Arrangements for inspection: via the Contract Administrator.
200 MOBILE TELEPHONES AND PORTABLE ELECTRONIC EQUIPMENT

• Restrictions on use:
- N/A.
210 EMPLOYER'S REPRESENTATIVES SITE VISITS

• Safety: Submit details in advance, to the Employer or the person identified in clause
A10/140, of safety provisions and procedures (including those relating to materials, which
may be deleterious), which will require their compliance when visiting the site.
• Protective clothing and/ or equipment: Provide and maintain on site for the Employer and
the person stated in clause A10/140 and other visitors to the site.
PROTECT AGAINST THE FOLLOWING
310 EXPLOSIVES
• Use: Not permitted
330A NOISE AND VIBRATION

• Standard: Comply with the recommendations of BS 5228-1, in particular clause 7.3, to
minimize noise levels during the execution of the Works.
• Do not permit employees to use radios or other audio equipment in ways or at times
which may cause nuisance.
340 POLLUTION
• Prevention: Protect the site, the Works and the general environment including the
atmosphere, land, streams and waterways against pollution.
• Contamination: If pollution occurs inform immediately, including to the appropriate
Authorities and provide relevant information.
350 PESTICIDES
• Use: Not permitted.
360 NUISANCE
• Duty: Prevent nuisance from smoke, dust, rubbish, vermin and other causes.
• Surface water: Prevent hazardous build-up on site, in excavations and to surrounding areas
and roads.
370 ASBESTOS CONTAINING MATERIALS

• Duty: Report immediately any suspected materials discovered during execution of the
Works.
- Do not disturb.
- Agree methods for safe removal or encapsulation.
371 DANGEROUS OR HAZARDOUS SUBSTANCES

• Duty: Report immediately suspected materials discovered during execution of the Works.
- Do not disturb.
37
- Agree methods for safe removal or remediation.
380 FIRE PREVENTION

• Duty: Prevent personal injury or death, and damage to the Works or other property from
fire.
• Standard: Comply with Joint Code of Practice 'Fire Prevention on Construction Sites',
published by Construction Industry Publications and The Fire Protection Association (The
'Joint Fire Code').
390 SMOKING ON SITE

• Smoking on site: Not permitted.
400 BURNING ON SITE

• Burning on site: Not permitted.
410 MOISTURE
• Wetness or dampness: Prevent, where this may cause damage to the Works.
• Drying out: Control humidity and the application of heat to prevent:
- Blistering and failure of adhesion.
- Damage due to trapped moisture.
- Excessive movement.
420 INFECTED TIMBER/ CONTAMINATED MATERIALS

• Removal: Where instructed to remove material affected by fungal/ insect attack from the
building, minimize the risk of infecting other parts of the building.
• Testing: carry out and keep records of appropriate tests to demonstrate that hazards
presented by concentrations of airborne particles, toxins and other micro organisms are
within acceptable levels.
430 WASTE
• Includes: Rubbish, debris, spoil, surplus material, containers and packaging.
• General: Minimize production. Prevent accumulations. Keep the site and Works clean and
tidy.
• Handling: Collect and store in suitable containers. Remove frequently and dispose off site
in a safe and competent manner:
- Non-hazardous material: In a manner approved by the Waste Regulation Authority.
- Hazardous material: As directed by the Waste Regulation Authority and in accordance
with relevant regulations.
• Recyclable material: Sort and dispose at a Materials Recycling Facility approved by the
Waste Regulation Authority.
• Voids and cavities in the construction: Remove rubbish, dirt and residues before closing in.
• Waste transfer documentation: Retain on site.
440 ELECTROMAGNETIC INTERFERENCE

• Duty: Prevent excessive electromagnetic disturbance to apparatus outside the site.
450 LASER EQUIPMENT
38
• Construction laser equipment: Install, use and store in accordance with BS EN 60825-1 and
the manufacturer's instructions.
• Class 1 or Class 2 laser equipment: Ensure laser beam is not set at eye level and is
terminated at the end of its useful path.
• Class 3A and Class 3B laser equipment: Do not use without approval and subject to
submission of a method statement on its safe use.
460 POWER ACTUATED FIXING SYSTEMS

• Use: Not permitted.
PROTECT THE FOLLOWING
510 EXISTING SERVICES

• Confirmation: Notify all service authorities, statutory undertakers and/ or adjacent owners
of proposed works not less than one week before commencing site operations.
• Identification: Before starting work, check and mark positions of utilities/ services. Where
positions are not shown on drawings obtain relevant details from service authorities,
statutory undertakers or other owners.
• Work adjacent to services:
- Comply with service authority's/ statutory undertaker's recommendations.
- Adequately protect, and prevent damage to services: Do not interfere with their operation
without consent of service authorities/ statutory undertakers or other owners.
• Identifying services:
- Below ground: Use signboards, giving type and depth;
- Overhead: Use headroom markers.
• Damage to services: If any results from execution of the Works:
- Immediately give notice and notify appropriate service authority/ statutory undertaker.
- Make arrangements for the work to be made good without delay to the satisfaction of
service authority/ statutory undertaker or other owner as appropriate.
- Any measures taken to deal with an emergency will not affect the extent of the
Contractor's liability.
• Marker tapes or protective covers: Replace, if disturbed during site operations, to service
authority's/ statutory undertakers recommendations.
520 ROADS AND FOOTPATHS

• Duty: Maintain roads and footpaths within and adjacent to the site and keep clear of mud
and debris.
• Damage caused by site traffic or otherwise consequent upon the Works: Make good to the
satisfaction of the Employer, Local Authority or other owner.
560 EXISTING FEATURES

• Protection: Prevent damage to existing buildings, fences, gates, walls, roads, paved areas
and other site features, which are to remain in position during execution of the Works.
• Any damage caused to be made good to the satisfaction of the EA prior to completion of
the works.
39
570 EXISTING WORK

• Protection: Prevent damage to existing work, structures or other property during the course
of the work.
• Removal: Minimum amount necessary.
• Replacement work: To match existing.
580 BUILDING INTERIORS

• Protection: Prevent damage from exposure to the environment, including weather, flora,
fauna, and other causes of material degradation during the course of the work.
600 EXISTING FURNITURE, FITTINGS AND EQUIPMENT

• Protection: Prevent damage or move as necessary to enable the Works to be executed.
Reinstate in original positions.
• Extent: Before work in each room starts the Employer will remove the following:
- Not Applicable.
625 ADJOINING PROPERTY RESTRICTIONS

• Precautions:
- Prevent trespass of workpeople and take precautions to prevent damage to adjoining
property.
- Pay all charges.
- Remove and make good on completion or when directed.
• Damage: Bear cost of repairing damage arising from execution of the Works.
630 EXISTING STRUCTURES

• Duty: Check proposed methods of work for effects on adjacent structures inside and
outside the site boundary.
• Supports: During execution of the Works:
- Provide and maintain all incidental shoring, strutting, needling and other supports as may
be necessary to preserve stability of existing structures on the site or adjoining, that may
be endangered or affected by the Works.
- Do not remove until new work is strong enough to support existing structure.
- Prevent overstressing of completed work when removing supports.
• Adjacent structures: Monitor and immediately report excessive movement.
• Standard: Comply with BS 5975 and BS EN 12812.
640 MATERIALS FOR RECYCLING/ REUSE

• Duty: Sort and prevent damage to stated products or materials, clean off bedding and
jointing materials and other contaminants.
• Storage: Stack neatly and protect until required by the Employer or for use in the Works as
instructed.
40
A35 SPECIFIC LIMITATIONS ON METHOD/ SEQUENCE/ TIMING
110 SCOPE
• General: The limitations described in this section are supplementary to limitations
described or implicit in information given in other sections or on the drawings.
130 METHOD/ SEQUENCE OF WORK

• Specific Limitations: Include the following in the programme:
- TBC
140 SCAFFOLDING
• Scaffolding: Make available to subcontractors and others at all times.
170 WORKING HOURS

• 8:00am to 6:00pm Monday to Friday, except where otherwise agreed with the CA.
41
A36 FACILITIES/ TEMPORARY WORK/ SERVICES
GENERALLY
117 HOARDING
The Contractor is to include for high quality painted hoardings with lockable gates as
required to facilitate the works. The Contractor shall allow for any fencing within the site
boundary to segregate construction vehicles from workpeople together with the existing
use of the building and surroundings.
ACCOMMODATION
210 ROOM FOR MEETINGS

• Facilities: Provide suitable temporary accommodation for site meetings, adequately
heated and lit. The room may be part of the Contractor's own site offices.
• Furniture and Equipment: Provide table and chairs for 12 people.
260 SANITARY ACCOMMODATION

• Requirement: Provide sanitary accommodation for the Employer/ Purchaser, and other
members of the consultant team, either separate or shared with the Contractor's
supervisory staff. Maintain in clean condition and provide all consumables. A unit with self-
contained drainage and services supplies is preferred.
320 TEMPORARY WORKS

• Employer's specific requirements: Provide: None Identified at time of Tender.
340 NAME BOARDS/ ADVERTISEMENTS

• General: Not required.
SERVICES AND FACILITIES
410 LIGHTING
• Finishing work and inspection: Provide temporary lighting, the intensity and direction of
which closely resembles that delivered by the permanent installation.
420A LIGHTING AND POWER

• Supply: Electricity from the Employer's mains may be used for the Works as follows:
- Metering: the Contractor shall be responsible for meeting the costs associated with the
electric usage throughout the contract. Meter readings to be taken and recorded with
the CA prior to the works commencing and subsequently at Practical Completion.
- Location: to be agreed with the Management Company.
430A WATER
• Supply: The Employer's mains may be used for the Works as follows:
- Metering: the Contractor shall be responsible for meeting the costs associated with the
electric usage throughout the contract. Meter readings to be taken and recorded with
42
the CA prior to the works commencing and subsequently at Practical Completion.

- Location: to be agreed with the Management Company.
530 BENEFICIAL USE OF INSTALLED SYSTEMS

• Permanent systems: Unless specific permission is given by the Employer and installer, do
not use for any purpose other than running in, testing and commissioning.
• Other uses: If permission is given for any other use of a system before the Works are
accepted as complete, enter into a separate written agreement recording details of the
terms and conditions of use.
540 METER READINGS

• Charges for service supplies: Where to be apportioned ensure that:
- Meter readings are taken by relevant authority at possession and/ or completion as
appropriate.
- Copies of readings are supplied to interested parties.
560 SURVEYING EQUIPMENT

• General: Provide on site and maintain in accurate condition: inspection by request .
565 PPE
• Provide for the sole use of those acting on behalf of the Employer in sizes to be specified:
- 10 Nr safety helmets
- 10 Nr high visibility jackets, goggles/eye protectors and gloves
- 5 Nr waterproof coats
- 10 Nr pairs of boots of differing sizes
- These are to be set aside and only to be used by the Employer and their representatives
43
A37 OPERATION/ MAINTENANCE OF THE FINISHED WORKS
GENERALLY
110 THE BUILDING MANUAL

• Purpose: The Manual is to be a comprehensive information source and guide for owners
and users of the completed Works. It should provide an overview of the main design
principles and describe key components and systems to enable proper understanding,
efficient and safe operation and maintenance.
• Responsibility: The Building Manual is to be produced by The Contractor and must be
complete no later than 1 Week prior to Date for Completion stated within The Contract.
• Information provided by others: Details: TBA.
• Compilation:
- Prepare all information for Contractor designed or performance specified work including
as-built drawings.
- Obtain or prepare all other information to be included in the Manual.
• Reviewing the Manual: Submit a complete draft. Amend in the light of any comments and
resubmit. Do not proceed with production of the final copies until authorized.
• Final copies of the Manual:
- Number of copies: Three.
- Format: Paper & Digital Copies.
- Latest date for submission: 1 week before the date for completion stated in the Contract.
• As-built drawings and schedules:
- Number of copies: Three.
- Format: Paper & Digital.
115 THE HEALTH AND SAFETY FILE

• Responsibility: the contractor.
• Content: Obtain and provide the following information: Obtain and provide the following
information:
(a) Brief description of the work carried out.
(b) Any residual hazards that remain and details of how they have been managed (for
example - surveys or other information concerning asbestos; contaminated land or
water; buried services etc).
(c) Key structural principles (e.g. bracing, sources of substantial stored energy including
pre or post-tensioned members) and safe working loads for floors and roofs
particularly where these may preclude placing scaffolding or heavy machinery.
(d) Hazardous materials used (e.g. lead paint; pesticides; special coatings that should
not be burnt off etc.).
(e) Information regarding the removal or dismantling of installed plant and equipment
(e.g. any special arrangements for lifting, order or other special instructions for
dismantling)
(f) Health and safety information about equipment provided for cleaning or maintaining
the structure.
(g) The nature, location and markings or significant services, including underground
cables; gas supply equipment; fire-fighting services etc.
(h) Information and as-built drawings of the structure, its plant and equipment (e.g. the
44
means of safe access to and from service voids, fire doors and compartmentalised
areas.
Format: paper and digital copies
Delivery to: The Contract Administrator By (date): 2 weeks prior to the Date for Completion.
160 PRESENTATION OF BUILDING MANUAL

• Format: A4 size, plastics covered, loose leaf, four ring binders with hard covers, each
indexed, divided and appropriately cover titled.
• Selected drawings needed to illustrate or locate items mentioned in the Manual: Where
larger than A4, to be folded and accommodated in the binders so that they may be unfolded
without being detached from the rings.
• As-built drawings: The main sets may form annexes to the Manual.
190 MAINTENANCE SERVICE

• Scope; provide a comprehensive maintenance service for the following items of plant and
equipment: Include all planned preventative maintenance, as set out within the
maintenance schedule and replacement of all consumable items
- TBA.
• Terms: TBA.
• Commencement: TBA.
• Duration: TBA.
210 INFORMATION FOR COMMISSIONING OF SERVICES

• General: Submit relevant drawings and preliminary performance data to enable the building
user's staff to familiarise themselves with the installation.
• Time of submission: At commencement of commissioning.
230 SPARE PARTS

• General: Before Completion submit a priced schedule of spare parts that the Contractor
recommends should be obtained and kept in stock for maintenance of the services
installations.
• Content: Include in the priced schedule for:
- Manufacturers' current prices, including packaging and delivery to site.
- Checking receipts, marking and numbering in accordance with the schedule of spare
parts.
- Referencing to the plant and equipment list in Part 3 of the Building Manual.
- Painting, greasing, etc. and packing to prevent deterioration during storage.
• Latest date for submission: Two weeks before completion.
250 TOOLS
• General: Provide tools and portable indicating instruments for the operation and
maintenance of all services plant and equipment (except any installed under Named
Subcontracts) together with suitable means of identifying, storing and securing.
• Quantity: Two complete sets.
• Time of submission: At completion.
45
4.0 Schedule of Works
46
5.0 Form of Tender
47
FORM OF TENDER Tender No: 10139
To:
Thomasons
17 Brewery Yard
Deva Centre
Trinity Way
Manchester
M3 7BB
Proposed Works for the re-cladding and repair at 52-56 Lant Street, London, SE1 1RB.
Having examined the Schedule of Works, Drawings, Conditions of Contract and Specifications for the above-
mentioned Works, we offer to construct and complete the whole of the said Works including the design of the
Contractor Designed portion of the works and maintain the Permanent Works in conformity with the said
Schedule of Works, Drawings, Conditions of Contract and Specification for the sum excluding Vat of
………………………………………………………………………...………………£…..............………-……p
At present we would be able to start work within ...... weeks of receipt of an order and we would undertake to
complete the work within a period of ...... weeks from starting on site.
We declare that we have not discussed with or disclosed to anyone outwith our own firm the amount of this
Tender and we have not received any information either directly or indirectly about the amount of any Tender
being submitted for this Contract by any other Tenderer or Tenderers.
We appreciate that failure to comply with the Conditions of the foregoing paragraph will invalidate our offer.
We undertake in the event of your acceptance to consider this document as a formal contract embodying all
the terms and conditions contained in this offer. We understand that you are not bound to accept the lowest
or any Tender you may receive. We agree that should obvious errors in pricing or errors in arithmetic be
discovered before acceptance of this offer, we shall be given the opportunity to either confirm our tender or
to amend the relevant items to correct the error. If we wish to maintain the tender price unchanged, this may
be done by adjusting other items in the schedule of rates but only if all items are adjusted equally pro rata.
This tender remains open for acceptance for 3 months from the date stipulated for return.
NAME ………………………………………………………………………………………
FOR AND ON BEHALF OF ………………………………………………………………………….
ADDRESS ………………………………………………………………………………………
SIGNATURE ....................………………….. DATE ……………………………………….
48
Appendix A
List of Drawings and Specifications
49
Appendix B
Architect’s Specification
50
Appendix C
Pre-Construction Information
51
Appendix D
Collateral Warranties:
• Contractor to Funder (in favour of the Ministry of Housing,
Communities and Local Government)
• JCT Standard Sub-Contractor Collateral Warranty
52
Appendix E
Correspondence and Guidelines to be Complied With:

• Cladding System Replacement Guidelines from MHCLG
• Duty of Care Agreement between the Contractor and
Employer
• Building Safety Fund Technical Information
• Insurance Backed Guarantee
53
Appendix F
JCT SBC XQ Amendments
54

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SPECIFICATION AND SCHEDULE OF WORKS FOR RE-CLADDING AND REPAIR WORKS AT

52-56 Lant Street,

Rockwell (FC100) Ltd

Prepared by Signature Date

Luke Harbour 23 October 2020

Checked by Signature Date

Elijah Gobonwamang 23 October 2020

Issue Description Date Originator Approved

2.0 - Instructions to Contractors Tendering

4.0 - Schedule of Works

5.0 – Form of Tender

Appendix A – List of Drawings and Specifications

Appendix B – Architect’s Specification

Appendix C – Pre-Construction Information

Appendix D – Collateral Warranties:

Appendix E – Correspondence and Guidelines to be Complied With:

Appendix F – JCT SBC XQ Amendments

2.0 Instructions to Contractors Tendering

3.0 Preliminaries and Conditions of Contract

A10 PROJECT PARTICULARS

110 THE PROJECT

120 EMPLOYER (CLIENT)

130 PRINCIPAL CONTRACTOR

140 CONTRACT ADMINISTRATOR(CA)

150 PRINCIPAL DESIGNER/HEALTH & SAFETY CONSULTANT

160 QUANTITY SURVEYOR

162 ARCHITECT (Appointed by Thomasons)

• Contact: Chris Lenehan

164 STRUCTURAL ENGINEER

170 FIRE CONSULTANTS (Appointed by Thomasons)

170 MANAGEMENT COMPANY FOR THE PREMISES

190 PROFESSIONAL INDEMNITY

200 BUILDING REGULATIONS

A11 TENDER AND CONTRACT DOCUMENTS

110 TENDER DRAWINGS

120 CONTRACT DRAWINGS

160 PRECONSTRUCTION INFORMATION

180A OTHER DOCUMENTS

200 BUILDING MANUALS MUST INCORPORATE THE FOLLOWING INFORMATION

210 LIST OF DOCUMENTS REQUIRED AT PRACTICAL COMPLETION OF THE WORKS AS

A12 THE SITE/ EXISTING BUILDINGS

110 THE SITE

120 EXISTING BUILDINGS ON/ ADJACENT TO THE SITE

140 EXISTING UTILITIES AND SERVICES

200 ACCESS TO THE SITE

220 USE OF THE SITE

230 LIAISON WITH OCCUPIERS

250 SITE VISIT

A13 DESCRIPTION OF THE WORK

110 PREPARATORY WORK BY OTHERS

120 THE WORKS

130 WORK BY OTHERS CONCURRENT WITH THE CONTRACT

140 COMPLETION WORK BY OTHERS

A20 JCT STANDARD BUILDING CONTRACT WITHOUT QUANTITIES 2016

JCT STANDARD BUILDING CONTRACT WITHOUT QUANTITIES 2016

First - THE WORKS

Second – CONTRACT DRAWINGS

Third – ACTIVITY SCHEDULE