JICA Consultancy

i
Preface
This Standard Request for Proposals (SRFP) has been prepared by the Japan International
Cooperation Agency (JICA) for the use of the Projects financed, in whole or in part by its
Official Development Assistance (ODA) loans.
This SRFP is consistent with the Guidelines for Employment of Consultants under Japanese
ODA Loans, April 2012, and its use is required under the Guidelines. As this SRFP reflects
recent best practices of public procurement and JICA’s policy, its use is also encouraged for
consultancy contracts under the Guidelines for the Employment of Consultants, published in
October 1999 or March 2009.
This SRFP can be used with the both selection methods described in the Guidelines, i.e.,
Quality-Based Selection (QBS), and Quality- and Cost-Based Selection (QCBS).
If the user has questions regarding the use of this SRFP, the appropriate JICA’s official
should be consulted.
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Summary Description
This Standard Request for Proposals (SRFP) includes selection procedures under the Quality-
Based Selection method (Option A) and those under the Quality- and Cost-Based Selection
method (Option B), as well as Conditions of Contract for Time-Based Contract (Option A)
and for Lump-Sum Contract (Option B). These procedures and Conditions of Contract are to
be chosen by the Client as appropriate to each circumstance. A brief description of this SRFP
is given below.
Standard Request for Proposals

Letter of Invitation (LOI)
Provided at the beginning of this SRFP is a template of a Letter of Invitation from

the Client addressed to a shortlisted Consulting firm inviting it to submit a
Proposal for a consulting assignment. The LOI includes a list of all shortlisted
firms to whom similar Letters of Invitation are sent, and a reference to the
selection method.
PART 1 – SELECTION PROCEDURES
Option A – Quality-Based Selection Method (QBS) (alternative Section I and II to be used

for Quality-Based Selection)
Section I. Instructions to Consultants (ITC)

This Section specifies the procedures to be followed by the shortlisted
Consultants when preparing and submitting their Proposals. It also provides
information on the opening and evaluation of Proposals and on the negotiation
and signing of the Contract. Section I contains provisions that are to be used
without modification.
Section II. Data Sheet (DS)

This Section contains information specific to each selection and that
supplement Section I, Instructions to Consultants.
Option B – Quality- and Cost-Based Selection Method (QCBS) (alternative Section I and
II to be used for Quality- and Cost-Based Selection)
Section I. Instructions to Consultants (ITC)

This Section specifies the procedures to be followed by the shortlisted
Consultants when preparing and submitting their Proposals. It also provides
information on the opening and evaluation of Proposals and on the negotiation
and signing of the Contract. Section I contains provisions that are to be used
without modification.
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Section II. Data Sheet (DS)

This Section contains information specific to each selection and that
supplement Section I, Instructions to Consultants.
Section III, IV and Section V below are to be used either with Option A – Quality-Based
Selection Method (QBS) or with Option B – Quality- and Cost-Based Selection Method
(QCBS).
Section III. Technical Proposal Forms

This Section includes the technical Proposal forms that are to be completed by
the shortlisted Consultants and submitted as part of their Proposals.
Section IV. Financial Proposal Forms

This Section includes the financial Proposal forms that are to be completed by
the shortlisted Consultants and submitted as part of their Proposals.
Section V. Eligible Source Countries of Japanese ODA Loans

This Section contains information and provisions as to the Eligible Source
Countries applicable for the Consultants as included in the Loan Agreement with
JICA.
PART 2 – TERMS OF REFERENCE
Section VI. Terms of Reference (TOR)

This Section describes the objectives, scope of services, activities and tasks to
be performed and their timing, the relevant background information,
respective responsibilities of the Client and the Consultant, the required
experience and qualifications of the Key Experts, the expected results and
deliverables of the assignment including any reporting and submission
requirements.
PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS

Option A – Time-Based Contract (alternative Sections VII through X to be used for Time-
Based Contract, which is generally recommended)
Section VII. Form of Contract (FC)

This Section contains the Form of Contract which shall be executed between
the Client and the successful Consultant after signing of the Contract.
Section VIII. General Conditions of Contract (GCC)

This Section contains the General Conditions of Contract which shall be
applied in Time-Based Contract, and it shall be used without any modification.
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Section IX. Special Conditions of Contract (SCC)

This Section contains data and provisions specific to each Contract. The
contents of this Section supplement the General Conditions of Contract (GCC).
Section X. Appendices
The Appendices complement the Contract by describing the Services,
specifying reporting requirements, Expert schedule etc., and by providing cost
data such as cost breakdowns, price adjustment data.
Option B – Lump-Sum Contract (alternative Sections VII through X to be used for Lump-
Sum Contract).
Section VII. Form of Contract (FC)

This Section contains the Form of Contract which shall be executed between
the Client and the successful Consultant after signing of the Contract.
Section VIII. General Conditions of Contract (GCC)

This Section contains the General Conditions of Contract which shall be
applied in Lump-Sum Contract, and it shall be used without any modification.
Section IX. Special Conditions of Contract (SCC)

This Section contains data and provisions specific to each contract. The
contents of this Section supplement the General Conditions of Contract (GCC).
The Appendices complement the Contract by describing the Services,
specifying reporting requirements, Expert schedule etc., and by providing cost
data such as cost breakdowns, price adjustment data.
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Notes for Users (Clients)

(a) The use of the Standard Request for Proposals (SRFP) published by JICA is required for
the selection of the Consultants for assignments to be financed by Japanese ODA Loans.
(b) The SRFP has been prepared as a standard document, which shall be used without
suppressing or adding text to the standard sections of the document to be used without
modification, which are Section I Instructions to Consultants (Standard ITC) and Section
VII General Conditions of Contract (Standard GCC). If the ITC and/or GCC of the
Request for Proposals prepared by the Client contain modifications from the
Standard ITC and/or Standard GCC included in the SRFP, JICA will not consider
them valid and will require the Client to modify the Request for Proposals so that
the Standard ITC and/or Standard GCC, as defined above, shall apply.
(c) All information and data particular to each individual contract, required by the
Consultants in order to prepare responsive Proposals must be provided by the Client, in
the Data Sheet (Section II), the Eligible Source Countries of Japanese ODA Loans
(Section V), the Terms of Reference (Section VI), the Special Conditions of Contract
(Section IX).
(d) When providing the information and data in the Sections above, the following directions
should be observed:
(i) Specific details, such as the name of the Client and the address for Proposal
submission, should be furnished in the spaces indicated by italicized notes inside
brackets.
(ii) The footnotes, “boxed” notes and italicized notes in this SRFP, except those
applying to forms to be filled out by the Consultants or instructions for the
Consultants, are not part of the Request for Proposals Document, but contain
guidelines and instructions for the Client. They shall be deleted from the actual
Request for Proposals Document to be issued to the Consultants.
(iii) Where alternative Clauses or texts are shown, select those which best suit the
particular services and discard the alternative text which is not used.
(e) Unless specifically agreed with JICA, the Special Conditions of Contract shall not
materially alter the provisions of the General Conditions of Contract.
(f) The complete set of the draft Request for Proposals Document prepared by the Client
shall be submitted to JICA, for its review and concurrence in accordance with the
concerned loan agreement, before its issuance to the shortlisted Consultants.
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Letter of Invitation
Notes for the Client

Provided hereunder is a template of a Letter of Invitation (“LOI”) from the Client addressed
to a shortlisted consulting firm inviting it to submit a proposal for a consulting assignment.
The LOI includes a list of all shortlisted firms to whom similar Letters of Invitation are sent,
and a reference to the selection method. It also requires the invited consulting firm to inform
the Client of their intention to submit a proposal.
When preparing the Letter of Invitation:

(a) specific details, such as the name of the Client and the address for Proposals submission
shall be furnished in the spaces indicated by italicized notes inside brackets.
(b) the footnotes and italicized notes are not part of the actual Letter of Invitation, but
contain guidelines and instructions for the Client. They shall be deleted from the actual
Request for Proposals to be issued to the Consultants.
The Letter of Invitation is not a part of the Request for Proposals Document. However, the
Client shall make sure its contents are consistent with the information contained in Section II
- Data Sheet.
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Letter of Invitation LOI-1
Date : [insert date of issuance of Letter of Invitation]
LOI No. : [insert Letter of Invitation number]
Client : [insert name of Client]
Country : [insert country of Client/ Borrower]
JICA Loan No. : [insert JICA Loan Agreement number]
Project Name : [insert name of Project]
Assignment Name : [insert name of assignment]
[Insert name of Consultant]1

[Insert mailing address of Consultant]
1. The [insert name of Borrower] has received2 a loan from the Japan International Cooperation
Agency (JICA) towards the cost of [insert name of Project] (hereinafter called “the Project”)
and intends to apply part of the proceeds towards payments under the contract for [insert name
of assignment].
2. The [insert name of Client] now invites Proposals from the shortlisted Consultants to
provide the consultancy services under the above consulting services assignment.
3. This Letter of Invitation and the Request for Proposals (RFP) attached hereto have been
issued to the following shortlisted Consultants: [insert List of shortlisted Consultants]3. It is
not permissible to transfer this invitation to any other firm.
4. A firm(s) will be selected under [insert Selection Method]4 and the procedure described in
the RFP, in accordance with the applicable Guidelines for the Employment of Consultants
under Japanese ODA Loans.
5. The Consultant is hereby requested to inform the Client in writing by [insert a date, wihtin
28 days from the date of this LOI]5 at the address below:
(a) whether you intend to submit a Proposal or not; and, if affirmative
(b) whether the Proposal will be submitted as a single firm or as a joint venture.
[insert name of office]

[insert name of person in charge]
[insert mailing address]
[insert tel. no. with country and city codes]
[insert fax no. with country and city codes]
[insert email address]
6. Details on the Proposal’s submission date, time and address are provided in Clause 12.7 of
the Instructions to Consultants (ITC).
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LOI-2 Letter of Invitation
7. Proposals will be opened in the presence of Consultant’s representatives who choose to attend
at the offices as specified in the Request for Proposals.
Yours sincerely,
[insert name of office]

[insert name of person in charge]
[insert mailing address]
Attachment: RFP for the [insert name of assignment]

1. In case of a Joint Venture (JV), insert the full name of the lead member.
2. Substitute “has applied for” if appropriate.
3. Insert the shortlist of Consultants prepared by the Client. Such a shortlist shall normally
consist of not less than three and not more than five consulting firms in accordance with
Section 3.04 of the JICA Guidelines.
If an Expression of Interest was issued prior to invitation:
(a) the Client shall prepare a shortlist of the Consultants among those who have expressed
their interest to submit Proposals.
(b) in case of a Joint Venture (JV), insert the full name of JV and the names of each member
as stated in the Expression of Interest submitted by the JV starting from the lead member.
(c) if Subconsultants have been proposed, insert the names of each Subconsultant proposed.
4. Indicate either QBS (Quality-Based Selection) or QCBS (Quality- and Cost-Based Selection)
as appropriate.
5. The time allowed for responding to the Letter of Invitation shall not be too short and shall be
adequate enough for Consultants to decide on whether they submit a Proposal and if so, as a
single firm or a JV.
6. Substitute “below” and insert the Client’s address for Proposal submission (right below this
paragraph), if it is different from its address stated in paragraph 5 above.
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REQUEST FOR PROPOSALS
Selection of Consultants
for
[insert Name of Assignment]

______________________________
______________________________

Client : [insert name of Client]
Country : [insert name of country of Client/
Borrower]
JICA Loan No. : [insert JICA Loan Agreement number]
Project : [insert name of Project]
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Table of Contents
PART 1 – Selection Procedures

Option A: Quality-Based Selection (QBS)
Section I. Instructions to Consultants ......................................................... ITC(A)-1
Section II. Data Sheet................................................................................... DS(A)-1
Option B: Quality- and Cost-Based Selection (QCBS)
Section I. Instructions to Consultants ......................................................... ITC(B)-1
Section II. Data Sheet....................................................................................DS(B)-1
Section III. Technical Proposal Forms ............................................................... TPF-1
Section IV. Financial Proposal Forms ................................................................ FPF-1
Section V. Eligible Source Countries of Japanese ODA Loans .........................ESC-1
PART 2. Terms of Reference

Section VI. Terms of Reference ........................................................................TOR-1
PART 3. Conditions of Contract and Contract Forms

Option A: Time-Based Contract
Section VII. Form of Contract .......................................................................FOC(A)-1
Section VIII. General Conditions of Contract ................................................ GCC(A)-1
Section IX. Special Conditions of Contract .................................................. SCC(A)-1
Section X. Appendices ............................................................................... APP(A)-1
Option B: Lump-Sum Contract
Section VII. Form of Contract ....................................................................... FOC(B)-1
Section VIII. General Conditions of Contract .................................................GCC(B)-1
Section IX. Special Conditions of Contract .................................................. SCC(B)-1
Section X. Appendices ............................................................................... APP(B)-1
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PART 1 – SELECTION PROCEDURES
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Option A: Quality-Based Selection (QBS)
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Section I. Instructions to Consultants

This Section specifies the procedures to be followed by the shortlisted Consultants when
preparing and submitting their Proposals. It also provides information on opening and
evaluation of Proposals, and on the signing of the Contract.
The use of the Standard Instructions to Consultants set forth in Section I of the Standard
Request for Proposals, (hereafter referred to as “Standard ITC”) is required in all Request for
Proposals for the assignments financed by Japanese ODA Loans, and they shall be used
without modifications.
A copy of the Standard Instructions to Consultants shall be attached to the Request for
Proposals prepared by the Client. If the Instructions to Consultants in the Request for
Proposals contain modifications from the Standard Instructions to Consultants, JICA will not
consider them valid and will require the Client to modify the Request for Proposals so that the
Standard Instructions to Consultants, as defined above, shall apply.
Any necessary changes, acceptable to JICA, to address specific country, project and
assignment issues shall be introduced only through the Data Sheet.
The Instructions to Consultants will not be part of the Contract.
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Section I. Option A: QBS – Instructions to Consultants ITC(A)-1
Table of Clauses
ITC(A)
A. General Provisions ............................................................................................................3
1. Definitions...................................................................................................................3
2. Introduction .................................................................................................................5
a. Scope of Proposal ................................................................................................5
b.Interpretation .......................................................................................................6
c. Source of Funds ...................................................................................................6
d.Method of Selection.............................................................................................6
e. Local Conditions..................................................................................................6
f. Project Data and Reports......................................................................................7
3. Conflict of Interest.......................................................................................................7
a. Impartiality ..........................................................................................................7
b.Conflict of Interest ...............................................................................................7
4. Corrupt and Fraudulent Practices .................................................................................8
5. Eligibility .................................................................................................................. 10
B. Preparation of Proposals .................................................................................................. 10
6. Preparation of Proposals ............................................................................................ 10
a. Completeness of RFP......................................................................................... 10
b.Information to be furnished ................................................................................ 11
c. Cost of Proposals ............................................................................................... 11
d.Language of Proposals ....................................................................................... 11
7. Proposal Validity Period ............................................................................................ 11
a. Validity Period................................................................................................... 11
b.Extension of Validity Period .............................................................................. 11
c. Substitution of Key Experts at Validity Extension.............................................. 12
d.Sub-Consulting .................................................................................................. 12
e. Delayed Contract Signing .................................................................................. 12
8. Clarification and Amendments of RFP....................................................................... 12
a. Clarification of RFP ........................................................................................... 12
b.Pre-Proposal Conference.................................................................................... 13
c. Amendment of RFP ........................................................................................... 13
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ITC(A)-2 Section I. Option A: QBS – Instructions to Consultants
9. Preparation of Proposals – Specific Considerations.................................................... 14

10. Technical Proposal Format and Content..................................................................... 14
11. Financial Proposal Format and Content ..................................................................... 18
a. Duties, Taxes and Levies ................................................................................... 20
b.Currency of Proposal and Payment .................................................................... 21
C. Submission, Opening and Evaluation of Proposals........................................................... 21
12. Submission of Proposals ............................................................................................ 21
a. Format and Signing of Proposals........................................................................ 22
b.Sealing and Marking of Proposals ...................................................................... 22
c. Proposal Submission Deadline and Late Proposals ............................................. 23
d. Substitutions and Modifications ......................................................................... 23
13. Opening of Technical Proposals ................................................................................ 24
14. Proposal Evaluation................................................................................................... 25
a. Technical Proposals ........................................................................................... 25
b.Financial Proposals ............................................................................................ 25
D. Negotiations and Award .................................................................................................. 26
15. Negotiations .............................................................................................................. 26
a. Availability of Key Experts................................................................................ 26
b.Technical Negotiations ...................................................................................... 27
c. Financial Negotiations ....................................................................................... 27
16. Conclusion of the Negotiations .................................................................................. 27
17. Signing of Contract.................................................................................................... 27
18. Notification to Unsuccessful Consultants and Debriefing........................................... 28
19. Publication ................................................................................................................ 28
20. Confidentiality........................................................................................................... 28
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Instructions to Consultants
A. General Provisions
1. Definitions 1.1 The following words and expressions shall have the
meanings hereby assigned to them.
(a) “Affiliate(s)” means an individual or a firm that
directly or indirectly controls, is controlled by, or is
under common control with the Consultant.
(b) “Applicable Guidelines” means the Guidelines for the
Employment of Consultants under Japanese ODA
Loans, specified in the Data Sheet (DS), governing
the selection and Contract award process as set forth in
this RFP.
(c) “Borrower” means the Government, Government
agency or other entity that signs the Loan Agreement
with JICA.
(d) “Client” means the entity as specified in the DS 2.1
that signs the Contract for the Services with the
selected Consultant.
(e) “Consultant” means any firm or a JV that may provide
or provides the Services to the Client under the
Contract.
(f) “Contract” means a legally binding written agreement
signed between the Client and the Consultant and
includes all the attached documents listed in paragraph
1 of the Form of Contract.
(g) “Data Sheet” or “DS” (Section II of the RFP) means
an integral part of the RFP that is used to reflect
specific country and assignment conditions to
supplement, or amend the provisions of the ITC.
(h) “day” means calendar day.
(i) “Experts” means, collectively, Key Experts, Non-Key
Experts, or any other professional personnel of the
Consultant, Subconsultant or JV member(s).
(j) “firm” means a private entity, a state-owned enterprise
or institution.
(k) “Government” means the government of the Client’s
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country.
(l) “Instructions to Consultants” or “ITC” (this Section I
of the RFP) means an integral part of the RFP that
provides the shortlisted Consultants with all
information needed to prepare and submit their
Proposals.
(m) “JICA” means the Japan International Cooperation
Agency.
(n) “Joint Venture” or “JV” means any combination of
two or more firms in the form of a joint venture,
consortium, association or other unincorporated
grouping under an existing agreement or with the
intention to enter into such an agreement supported by
a formal letter of intent.
(o) “Key Expert(s)” means an individual professional
whose skills, qualifications, knowledge and experience
are critical to the performance of the Services under
the Contract and whose Curricula Vitae (CV) is taken
into account in the technical evaluation of the
Consultant’s Proposal.
(p) “LOI” means the Letter of Invitation which is sent by
the Client to the shortlisted Consultants, attaching the
RFP.
(q) “Non-Key Expert(s)” means an individual professional
provided by the Consultant or its Subconsultant and
who is assigned to perform the Services or any part
thereof under the Contract and whose CVs are not
evaluated individually.
(r) “ODA” means Official Development Assistance.
(s) “Proposal” means the Technical Proposal or the
Financial Proposal of the Consultant, or both, as
appropriate.
(t) “Provisional Sum” means an amount of money
allocated in the Contract to allow for the cost of any
future service or expense, which may be needed during
the course of the assignment. Provisional Sum may be
allocated or designated under the Specified Provisional
Sum and/or Provisional Sum for Contingency
Allowance, as appropriate.
(u) “Provisional Sum for Contingency Allowance” means
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the amount is allocated in the contract to cover future

additional costs which may arise due to (i) increased
quantity (such as a requirement for additional man-
months or expenditures beyond the quantities already
allocated in the Contract) and/or (ii) price adjustments
(if provided under the Contract), and/or (iii) any other
event which entitles the Consultant to additional
payment.
(v) “QBS” means Quality-Based Selection.
(w) “RFP” means this Request for Proposals to be
prepared by the Client for the selection of Consultants,
based on the SRFP.
(x) “Services” means the work to be performed by the
Consultant pursuant to the Contract.
(y) “Specified Provisional Sum” means the estimated cost
of any such service or expense which shall be
designated usually as a sum, in the summary of the
total cost, with a brief description of such service or
expense, as the case may be.
(z) “SRFP” means the Standard Request for Proposals.
(aa) “Subconsultant(s)” means a firm or an individual to
whom/which the Consultant intends to subcontract any
part of the Services while remaining responsible to the
Client during the performance of the Contract.
(bb) “Terms of Reference” or “TOR” (Section VI of the
RFP) means an integral part of the RFP that describes
the objectives, scope of services, activities and tasks to
be performed and their timing, the relevant
background information, respective responsibilities of
the Client and the Consultant, the required experience
and qualifications of the Key Experts, the expected
results and deliverables of the assignment including
any reporting and submission requirements.
2. Introduction
a. Scope of 2.1 In connection with the LOI specified in the DS, the Client
Proposal as specified in the DS located in the country, as specified in
the DS, issues this RFP for the assignment of consultancy
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services as specified in Section VI, Terms of Reference.

The name of the Project and the name of the assignment are
specified in the DS.
b. Interpretation 2.2 Throughout this RFP:
(a) the term “in writing” means communicated in written
form and delivered against receipt; and
(b) except where the context requires otherwise, words
indicating the singular also include the plural and
words indicating the plural also include the singular.
c. Source of 2.3 The Borrower specified in the DS has received or has
Funds applied for a Japanese ODA Loan from JICA in the amount
and with the signed date of the Loan Agreement specified in
the DS towards the cost of the Project specified in the DS.
The Borrower intends to apply a portion of the proceeds of
the Loan to payments under the Contract for which this RFP
is issued.
Disbursement of a Japanese ODA Loan by JICA will be

subject, in all respects, to the terms and conditions of the
Loan Agreement, including the disbursement procedures and
the applicable Guidelines for Employment of the
Consultants under Japanese ODA Loans specified in DS
1.1(b). No party other than the Borrower shall derive any
rights from the Loan Agreement or have any claim to loan
proceeds.
The above Loan Agreement will cover only a part of the
Project cost. As for the remaining portion, the Borrower, the
Executing Agency and the Client will take appropriate
measures for finance through other sources as specified in
the DS.
d. Method of 2.4 The Client will select the Consultant from the shortlisted
Selection Consultants, in accordance with the QBS method of
selection.
2.5 The shortlisted Consultants are invited to submit a

Technical Proposal and a Financial Proposal, or a Technical
Proposal only, as specified in the DS, for consulting
services required for the assignment named in DS 2.1. The
Proposal will be the basis for contract negotiations and
ultimately for a signed Contract with the selected
Consultant.
e. Local 2.6 The Consultant shall familiarize themselves with the local
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Conditions conditions relevant to the Services and take them into

account in preparing their Proposal, including attending a
pre-proposal conference if one is arranged under ITC 8.2.
f. Project Data 2.7 The inputs, relevant project data, and reports as specified in
and Reports the DS are provided with this RFP at no cost for the
preparation of the Consultant’s Proposal.
3. Conflict of Interest
a. Impartiality 3.1 The Consultant is required to provide professional,
objective, and impartial advice, at all times holding the
Client’s interests paramount, strictly avoiding conflicts with
other assignments or its own corporate interests, and acting
without any consideration for future work.
b. Conflict of 3.2 The Consultant has an obligation to disclose to the Client

Interest any situation of actual or potential conflict that impacts its
capacity to serve the best interest of its Client. Failure to
disclose such situations may lead to the disqualification of
the Consultant or the termination of its Contract.
Without limitation on the generality of the foregoing, the
Consultant including Subconsultants shall not be hired
under the circumstances set forth below:
(a) Conflict between consulting activities and procurement
of goods or non-consulting services:
A Consultant that has been engaged to provide goods
or non-consulting services for a project, or any of its
Affiliates, shall be disqualified from providing
consulting services resulting from or directly related to
those goods or non-consulting services. Conversely, a
Consultant hired to provide consulting services for the
preparation or implementation of a project, or any of
its Affiliates, shall be disqualified from subsequently
providing goods or non-consulting services resulting
from or directly related to the consulting services for
such preparation or implementation.
(b) Conflict among consulting assignments:
Neither a Consultant nor any of its Affiliates shall be
hired for any assignment that, by its nature, may be in
conflict with another assignment of the Consultant.
(c) Relationship with Borrower’s staff:
A Consultant that has a close business relationship
with a professional personnel of the Borrower (or the
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Project Executing Agency, or the Client) who are

directly or indirectly involved in any part of:
(i) preparation of the TOR for the assignment;
(ii) selection process for the assignment; or
(iii) supervision of the Contract resulting from
the selection process;
shall be disqualified.
(d) One Bid per Bidder:
Based on the “One Bid per Bidder” principle, which is
to ensure fair competition, a firm, and any Affiliates
shall not be allowed to submit more than one Proposal,
either individually as a single firm or as a member of
JV. A firm (including its Affiliates), if acting in the
capacity of a Subconsultant in one Proposal, may
participate in other Proposals, only in that capacity.
(e) Any other form of conflict of interest other than (a)
through (d) of this ITC 3.2.
4. Corrupt and 4.1 It is JICA’s policy to require that the Consultants as well as
Fraudulent the Borrowers, the Project Executing Agencies and the
Practices Clients under contracts funded with Japanese ODA Loans
and other Japanese ODA, to observe the highest standard of
ethics during the procurement and execution of such
contracts. In pursuance of this policy, JICA:
(a) will reject the result of evaluation of Proposals if it

determines that the Consultant evaluated as the highest-
ranked has engaged in any corrupt or fraudulent
practice in competing for the contract in question.
(b) will recognize a Consultant as ineligible, for a period
determined by JICA, to be awarded a contract funded
with Japanese ODA Loans if it at any time determines
that the Consultant has engaged in any corrupt or
fraudulent practice in competing for, or in executing,
another contract funded with Japanese ODA Loans or
other Japanese ODA. The list of ineligible firms and
individuals is available at the electronic address
(c) will recognize a Consultant as ineligible to be awarded
a contract funded with Japanese ODA Loans if the
Consultant or Subconsultant, who has a direct contract
with the Consultant, is debarred under the cross
debarment decisions by the Multilateral Development
Banks. Such period of ineligibility shall not exceed
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three (3) years from (and including) the date on which

the cross debarment is imposed.
“Cross debarment decisions by the Multilateral

Development Banks” is a corporate sanction in
accordance with the agreement among the African
Development Bank Group, Asian Development Bank,
European Bank for Reconstruction and Development,
Inter-American Development Bank Group and the
World Bank Group signed on 9 April, 2010 (as
amended from time to time). JICA will recognize the
World Bank Group’s debarment of which period
exceeds one year, imposed after 19 July, 2010, the date
on which the World Bank Group started operating cross
debarment, as “cross debarment decisions by the
Multilateral Development Banks.” The list of debarred
firms and individuals is available at the electronic
address specified in the DS.
JICA will recognize a Consultant as ineligible to be
awarded a contract funded with Japanese ODA Loans if
the Consultant is debarred by the World Bank Group
for the period starting from the date of issuance of this
Request for Proposals up to the signing of the contract,
unless (i) such debarment period does not exceed one
year, or (ii) three (3) years have passed since such
debarment decision.
If it is revealed that the Consultant was ineligible to be
awarded a contract according to above, JICA will, in
principle, impose sanctions against the Consultant.
If it is revealed that the Subconsultant, who has a direct

contract with the Consultant, was debarred by the
World Bank Group on the sub-contract date, JICA will
in principle require the Borrower to have the Consultant
cancel the sub-contract immediately, unless (i) such
debarment period does not exceed one year, or (ii) three
(3) years have passed since such debarment decision. If
the Consultant refuses, JICA will require the Borrower
to declare invalidity or cancellation of the contract and
demand the refund of the relevant proceeds of the loan
or any other remedies on the grounds of contractual
violation.
4.2 If the Client determines, based on reasonable evidence, that
the Consultant has engaged in any corrupt and fraudulent
practice, the Client may disqualify such Consultant after
－ 27 －
notifying the grounds of such disqualification.

4.3 Furthermore, the Consultant shall be aware of the provision
stated in Clause 1.10 of the General Conditions of Contract.
5. Eligibility 5.1 The Consultant may be a single firm or a JV. In the case of a
JV:
(a) all members shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms,
(b) The JV shall nominate a Representative who shall have

the authority to conduct all business for and on behalf of
any and all the members of the JV during the selection
process and, in the event the JV is awarded the Contract,
during contract execution, and
(c) Proposal submitted by a JV shall include a copy of the JV
Agreement entered into by all members. Alternatively, a
formal letter of intent to enter into a JV in the event of a
successful Proposal shall be signed by all members and
submitted with the Proposal. The JV Agreement or a
formal letter of intent, as the case may be, shall indicate
at least the portion of the assignment to be executed by
each member.
5.2 The Consultant shall meet the requirements as to eligibility of

the Consultants as specified in Section V, Eligible Source
Countries of Japanese ODA Loans.
5.3 The Consultant that has been determined to be ineligible by
JICA in accordance with ITC 4.1 above, shall not be eligible
to be awarded a contract.
5.4 The Consultant shall provide such evidence of its continued
eligibility satisfactory to the Client, as the Client shall
reasonably request.
B. Preparation of Proposals
6. Preparation of
Proposals
a. Completeness 6.1 Unless obtained directly from the Client, the Client is not
of RFP responsible for the completeness of the RFP, responses to
requests for clarification, the minutes of the pre-proposal
conference (if any), or addenda to the RFP in accordance
－ 28 －
with ITC 8.3. In case of any contradiction, documents

obtained directly from the Client shall prevail.
b. Information 6.2 The Consultant is expected to examine all instructions, forms,

to be and terms in the RFP in detail and to furnish with its Proposal
furnished all information and documentation as is required by the RFP.
The information or documentation shall be complete,
accurate, current, and verifiable.
c. Cost of 6.3 The Consultant shall bear all costs associated with the
Proposals preparation and submission of its Proposal and contract
negotiation. The Client is not bound to accept any proposal,
and reserves the right to annul the selection process at any
time prior to Contract award, without thereby incurring any
liability to the Consultant.
d. Language of 6.4 The Proposal, as well as all related correspondence

Proposals exchanged by the Consultant and the Client, shall be written
in the language specified in the DS.
6.5 Supporting documents and printed literature that are part of

the Proposal may be in another language provided they are
accompanied by an accurate translation of the relevant
passages in the language of Proposal, in which case, for
purposes of interpretation of the Proposal, such translation
shall govern.
7. Proposal Validity
Period
a. Validity 7.1 The Consultant’s Proposal must remain valid for a period
Period specified in the DS after the Proposal submission deadline.
7.2 During this period, the Consultant shall maintain its original
Proposal without any change, including the availability of the
Key Experts, the proposed rates and the total price.
7.3 If it is established that any Key Expert nominated in the
Consultant's Proposal was not scheduled at the time of
Proposal submission to be available or was named in the
Proposal without confirmation of his/her availability, such
Proposal shall be disqualified and rejected from further
evaluation.
b. Extension of 7.4 The Client will make its best effort to complete negotiations
Validity within this period. However, should the need arise, the Client
Period may request, in writing, all Consultants to extend the validity
period of their Proposals. Consultants who agree to such
extension shall confirm that they maintain the availability of
the Key Experts named in the Proposal subject to the
－ 29 －
provisions under ITC 7.6.

7.5 The Consultants who do not agree have the right to refuse to
extend the validity of their proposals in which case their
Proposals will not be further evaluated.
c. Substitution 7.6 If any of the Key Experts becomes unavailable for the
of Key extended validity period, the Consultant shall provide a
Experts at written adequate justification and evidence satisfactory to the
Validity Client together with the substitution request. In such case, a
Extension replacement Key Expert shall have equal or better
qualifications and experience than those of the originally
proposed Key Expert. The technical evaluation score,
however, will remain to be based on the evaluation of the CV
of the original Key Expert.
7.7 If the Consultant fails to provide a replacement Key Expert
with equal or better qualifications, such Proposal will be
rejected.
d. Sub- 7.8 The Consultant shall not propose Subconsultants for the
Consulting whole of the Services.
e. Delayed 7.9 If the contract signing is delayed by a period exceeding fifty-
Contract six (56) days beyond the expiry of the initial period of
Signing proposal validity, the amounts payable under the Contract
shall be determined as follows:
(a) In the case of fixed price contracts, the amounts payable
under the Contract shall be the price of the Financial
Proposal adjusted by the factor specified in the DS.
(b) In the case of adjustable price contracts, no adjustment
shall be made.
In any case, evaluation shall be based on the price of the
Financial Proposal without taking into consideration the
applicable correction from those indicated above.
8. Clarification and
Amendments of
RFP
a. Clarification 8.1 The Consultant requiring any clarification of the RFP shall
of RFP contact the Client in writing at the Client’s address specified
in the DS or raise its enquiries during the pre-proposal
conference if provided for in accordance with ITC 8.2. The
Client will respond in writing to any request for clarification,
at least fourteen (14) days before the deadline for submission
of Proposal provided that such request is received no later
－ 30 －
than twenty-one (21) days prior to that deadline. The Client

shall forward copies of its response to all shortlisted
Consultants, including a description of the inquiry but
without identifying its source. If so specified in the DS, the
Client shall also promptly publish its response on the Client’s
web page identified in the DS. Should the clarification result
in changes to the essential elements of the RFP, the Client
shall amend the RFP following the procedure under ITC 8.3.
b. Pre-Proposal 8.2 If so specified in the DS, the Consultant’s designated

Conference representative is invited to attend a pre-proposal conference.
The purpose of the conference will be to clarify issues and to
answer questions on any matter that may be raised at that
stage. Attending the pre-proposal conference is at the
Consultants’ expense.
Minutes of the pre-proposal conference, if applicable,
including the text of the questions asked by the Consultants,
without identifying the source, and the responses given,
together with any responses prepared after the conference,
will be transmitted promptly to all shortlisted Consultants.
Any modification to the RFP that may become necessary as a
result of the pre-proposal conference shall be made by the
Client exclusively through the issue of an addendum pursuant
to ITC 8.3 and not through the minutes of the pre-proposal
conference. Nonattendance at the pre-proposal conference
will not be a cause for disqualification of a Consultant.
c. Amendment 8.3 At any time prior to the Proposal submission deadline, the
of RFP Client may amend the RFP by issuing an addendum in
writing in sufficient time before the submission of Proposals.
The addendum shall be sent to all shortlisted Consultants and
will be binding on them. The Consultants shall acknowledge
receipt of all amendments. To give the Consultants
reasonable time in which to take an amendment into account
in their Proposals, the Client may, if the amendment is
substantial, extend the Proposal submission deadline.
8.4 The Consultant may submit a modified Proposal substituting

the already submitted Proposal or submit a modification to
any part of the already submitted Proposal, in accordance
with ITC 12.8, at any time prior to the Proposal submission
deadline. No modifications to the Technical or Financial
Proposal shall be accepted after the Proposal submission
deadline except as permitted under ITC 7.6.
－ 31 －
9. Preparation of 9.1 While preparing the Proposal, the Consultant must give
Proposals – particular attention to the following:
Specific
Considerations (a) For the purpose of submitting a Proposal, a shortlisted
Consultant may enhance its expertise for the assignment
either by:
(i) associating with other firms or individuals as
Subconsultants, in which case such other firms or
individuals shall not be liable for the Contract,
and/or
(ii) forming a JV with other firms which substantially
perform the Services and/or have experience
contributing to the enhancement of the expertise
of the JV, in which case the shortlisted
Consultant shall be the lead member, shall
execute a major portion of the assignment, and
have the authority to conduct all businesses for
and on behalf of any and all of its members. Each
member of the JV is liable under the Contract as
provided in ITC 5.1(a).
(b) If the Consultant has been shortlisted through an
Expression of Interest, any change in the structure or
formation of the Consultant including Subconsultants
named in the application in the Expression of Interest
after being invited to submit a Proposal shall be subject
to the written approval of the Client prior to the
Proposal submission deadline. Any such change shall
be submitted to the Client not later than twenty-one (21)
days before the Proposal submission deadline.
10. Technical Proposal 10.1 The Technical Proposal shall comprise the following:
Format and
Content (a) completed Technical Proposal Forms, in accordance with
ITC 10.2;
(b) Power of Attorney, authorizing the signatory of the
Proposal to commit the Consultant, in accordance with
ITC 12.4;
(c) copy of the JV Agreement, or a formal letter of intent to
enter into a JV in the case of a Proposal submitted by a
JV in accordance with ITC 5.1; and
(d) any other document required in the DS.
－ 32 －
a. Contents 10.2 The Technical Proposal shall provide the information

requested in subparagraphs (a) through (h) below, using the
forms provided in Section III, Technical Proposal Forms. The
forms shall be completed without any alterations to the text,
and no substitutes shall be accepted. All blank spaces shall
be filled in with the information requested.
(a) Form TECH-1:
This form entitled “Technical Proposal Submission
Form”, once completed, shall be the Technical Proposal
Submission Letter.
(b) Form TECH-2:
A brief description of the Consultant’s organization and
an outline of recent experience of the Consultant and, in
the case of a JV, for each member, on assignments of a
similar nature are required in Form TECH-2.
For each assignment, the outline shall indicate the names
of all JV members (in the case of a JV), Subconsultants
who participated, duration of the assignment, contract
amount, and the Consultant’s involvement. Information
shall be provided only for those assignments for which
the Consultant was legally contracted individually as a
single firm or, as a lead firm or one of the members of a
JV. Assignments completed by individual Experts
working privately or through other consulting firms
cannot be claimed as the experience of the Consultant, or
that of the JV members, but can be claimed by the
Experts themselves in their CVs. The experience of
affiliated entities (such as the parent company(ies), group
company(ies), subsidiary(ies) or other affiliate(s)) shall
not be included. The Consultant shall be prepared to
substantiate the experience claimed if so requested by the
Client.
(c) Form TECH-3:
Comments and suggestions on the TOR including
workable suggestions that could improve the
quality/effectiveness of the assignment; and on
requirements for counterpart staff and facilities
including: administrative support, office space, local
transportation, equipment, data, etc. to be provided by the
Client in Form TECH-3.
Comments and suggestions on the TOR and on
requirements for counterpart staff and facilities will be
evaluated as part of the Technical Proposal and
applicable amounts will be included in the Financial
－ 33 －
Proposal.
(d) Forms TECH-4 & TECH-8:
A description of the approach, methodology and work
plan for performing the assignment.
Guidance on the content of this section of the Technical
Proposals is provided in Form TECH-4. The work plan
shall be consistent with the Work Schedule as indicated
in Form TECH-8, which will show in the form of a bar
chart the timing proposed for each activity.
(e) Form TECH-5:
The list of the proposed team by area of expertise, the
position that would be assigned to each team member,
their tasks and a summary of essential CV information in
Form TECH-5, duly completed considering the
following:
(i) The Consultants shall not propose alternative
Key Experts. Only one CV shall be submitted for
each Key Expert position except as permitted
under sub-paragraph (ii) below. Failure to
comply with this requirement will make the
Proposal non-responsive.
(ii) The Consultant may, where appropriate, propose
two or more Key Experts to act jointly for one
Key Expert position.
(f) Form TECH-6:
CVs of the Key Experts signed by the Key Experts
themselves or by the authorized representative submitting
Form TECH-6. In case of CVs signed by the authorized
representative, should the firm be ranked first, copies of
the same CVs signed by the Key Experts must be
submitted to the Client prior to commencement of
contract negotiations.
(g) Form TECH-7:
Estimates (man-months) of the Experts needed to carry
out the assignment in Form TECH-7. The man-months
input shall be indicated separately for home work and
field work.
(h) Form TECH-9:
The Acknowledgement of Compliance with the
Guidelines for Employment of Consultants as Form
TECH-9. The Consultant’s authorized representative
shall sign and date this Form on behalf of the Consultant.
－ 34 －
10.3 The Technical Proposal shall not include any financial

information. A Technical Proposal containing material
financial information shall be declared non-responsive.
b. Volume 10.4 The contents of the Technical Proposal and the recommended
number of pages are indicated in the table below. A page is
considered to be one printed side of A4 (210mm × 297mm).
If other sizes of paper are used, the number of pages is
determined on a pro-rata basis (e.g.: one (1) A3 page is
equivalent to two (2) A4 pages.). Excessively voluminous
Technical Proposals at the discretion of the Client may not be
evaluated.
－ 35 －
Technical Proposal Form No. of Pages

1. Consultant’s Organization and
Experience
a. Form TECH-2A Two (2) pages
Consultant’s Organization for each entity
comprising the
Consultant.
b. Form TECH-2B Twenty (20) pages
Consultant’s Experience
2. Form TECH-3A No page limits.
Comments and Suggestions on but shall be concise and
Terms of Reference to the point.
3. Form TECH-3B Two (2) pages.
Comments and Suggestions on
Counterpart Staff and Facilities
4. Form TECH-4 Fifty (50) pages
Description of Approach, inclusive of charts and
Methodology and Work Plan for diagrams.
Performing the Assignment
5. Form TECH-5 As required for
Team Composition, Task information requested.
Assignments and Summary of
CV Information
6. Form TECH-6 Five (5) pages for each
Curriculum Vitae (CV) for Key Expert’s CV.
Proposed Key Experts
Expert Schedule information requested.
Work Schedule information requested.
Acknowledgement of information requested.
Compliance with the Guidelines
for Employment of Consultants
11.1 The Financial Proposal shall comprise the following which

11. Financial Proposal
shall be prepared using the Forms provided in Section IV,
Format and
Financial Proposal Forms to be completed as described in
Content
subparagraphs (a) through (c) below. The forms shall be
completed without any alterations to the text, and no
substitutes shall be accepted. All blank spaces shall be filled
－ 36 －
in with the information requested. The estimated number of

man-months required to carry out the Services is indicated in
the DS for information.
.
(a) The Financial Proposal shall list all costs associated with
the assignment, including
(i) remuneration for Key Experts and Non-Key Experts.

(ii) reimbursable expenses indicated in the DS.
(b) The Financial Proposal requires completion of the
following forms in Section IV, Financial Proposal Forms.
(i) Form FIN-1:

This form entitled “Financial Proposal Submission
Form”, once completed, shall be the Financial
Proposal Submission Letter.
(ii) Form FIN-2:
This form entitled “Summary of Costs” shall
summarize the proposed cost(s) by currency(ies). It
shall list all costs associated with the assignment,
including remuneration for Experts and
reimbursable expenses indicated in DS 11.1 (a)(ii).
The total amounts of remuneration and
reimbursable expenses in Form FIN-2 shall be
consistent with those amounts in Forms FIN-3 and
FIN-4.
The amounts and currencies of the Provisional Sum
for Contingency Allowance and the Specified
Provisional Sums, if any included in the FIN-2,
shall be as specified in the DS. The Consultant
shall be aware of the provisions stated in Sub-
Clause 2.6.4 of the Conditions of Contract.
(iii) Form FIN-3:

This form entitled “Remuneration” shall show the
details of remuneration.
(iv) Form FIN-4:
This form entitled “Reimbursable Expenses” shall
show the details of reimbursable expenses.
(v) Form FIN-5:
This Form entitled “Table of Adjustment Data”,
shall show the indices and/or coefficients to be
－ 37 －
applied for the price adjustment formulae.

Unless otherwise specified in the DS, the rates
and prices quoted by the Consultant are subject to
adjustment during the performance of the Contract
in accordance with the provisions of the Conditions
of Contract. In such a case, the Consultant shall
furnish the indices and/or coefficients for the price
adjustment formulae in the Table of Adjustment
Data and the Client may require the Consultant to
justify its proposed indices and/or coefficients.
(c) All activities and items described in the Technical
Proposal must be priced. Any activities or items
described in the Technical Proposal but not priced, shall
be deemed to be included in the prices of other activities
or items provided for in the Financial Proposal.
a. Duties, Taxes 11.2 All duties, Taxes and levies arising out of the Contract shall
and Levies be considered and included in the Financial Proposal:
(a) unless otherwise stated in the DS 11.2(c), the
Consultant (including all members of a Consultant JV),
all Subconsultants, and all Experts shall be responsible
for meeting all liabilities in respect of duties, taxes and
levies arising out of the Contract, both in the Client’s
country and abroad.
(b) General information on duties, taxes and levies in the
Client’s country is provided in the DS.
(c) The estimated amounts of all identifiable duties, taxes
and levies in the Client’s country (local taxes) shall be
indicated in the Financial Proposal as follows:
(i) Local Taxes to be exempted as “No Pay” exemptions
No amount in respect of any local tax which is
indicated in the DS as a “No Pay” exemption shall
be included or indicated in the Financial Proposal.
(ii) Local Indirect Taxes exempted as “Pay & Reimburse”
exemptions
The estimated amount of any local tax which is
indicated in the DS as a “Pay & Reimburse”
exemption shall:
a. be indicated under Non-competitive
Components in Form FIN-2: Summary of
－ 38 －
Costs;
b. be excluded from the evaluation of the
Financial Proposal; and
c. be included in the Contract Price.
(iii) Local Indirect Taxes to be paid by the Client on
behalf of the Consultant
The estimated amount of any local indirect tax

which is indicated in the DS as paid by the Client
on behalf of the Consultant shall:
Costs;
c. not be included in the Contract Price.

(iv) Local Indirect Taxes payable by the Consultant
which is not indicated in DS as exempted or as to
be paid by the Client on behalf of the Consultant
shall:

Costs;
b. Currency of 11.3 The currency(ies) of the Financial Proposal shall be as

Proposal and specified in the DS.
Payment 11.4 Payments under the Contract shall be made in the
currency(ies) in which the Financial Proposal of the selected
Consultant is expressed.
C. Submission, Opening and Evaluation of Proposals

12. Submission of 12.1 The Consultant shall submit a signed and complete Proposal
Proposals comprising the documents in accordance with ITC 10 and
ITC 11. The submission can be sent by mail or delivered by
－ 39 －
hand.
a. Format and 12.2 The Consultant shall prepare one original of the Technical
Signing of Proposal and one original of the Financial Proposal (if
Proposals required under ITC 2.5) as described in ITC 10 and ITC 11
respectively, and clearly mark them “TECHNICAL PROPOSAL -
ORIGINAL” and “FINANCIAL PROPOSAL - ORIGINAL”, as
appropriate.
12.3 In addition, the Consultant shall submit copies of the
Technical and Financial Proposals, in the number specified in
the DS and clearly mark each of them “TECHNICAL PROPOSAL
- COPY”, “FINANCIAL PROPOSAL - COPY”, as appropriate.
In the event of any discrepancy between the original and the
copies, the original shall prevail.
12.4 The original of the Proposal shall be typed or written in
indelible ink and shall be signed by a person duly authorized to
sign on behalf of the Consultant. The authorization shall be in
the form of a Power of Attorney included in the Technical
Proposal. All pages of the Proposal where entries or
amendments have been made shall be signed or initialed by the
person signing the Proposal. Any interlineation, erasures, or
overwriting shall be valid only if they are signed or initialed by
the person signing the Proposal.
A Proposal submitted by a JV shall be signed by an
authorized representative of the JV accompanied by a Power
of Attorney from each member of the JV giving that
authorized representative the power to sign on their behalf
and legally bind them all. Such power shall also be given by
a person duly authorized to do so on behalf of each member
evidenced by a Power of Attorney.
12.5 The Consultants shall clearly mark “CONFIDENTIAL” any
information which they regard as confidential to their
business. Such information may include proprietary
information, trade secrets or commercial or financially
sensitive information.
b. Sealing and 12.6 The Consultant shall enclose:
Marking of
Proposals (a) in a sealed envelope, duly marked as “TECHNICAL
PROPOSAL - ORIGINAL”, all documents comprising the
Technical Proposal, as described in ITC 10;
(b) in a sealed envelope, duly marked as “FINANCIAL

－ 40 －
Financial Proposal, as described in ITC 11;

(c) in sealed envelopes, duly marked as “TECHNICAL
PROPOSAL - COPY”, all required copies of the Technical
Proposal, sequentially numbered; and
(d) in sealed envelopes, duly marked as “FINANCIAL
PROPOSAL - COPY”, all required copies of the Financial
Proposal, sequentially numbered.
These envelopes (inner envelopes) containing the original and
the copies shall then be enclosed in one single envelope
(outer envelope).
The inner and outer envelopes shall be:

(a) clearly marked with the name and address of the
Consultant;
(b) addressed to the Client in accordance with ITC 12.7; and
(c) clearly marked with the specific identification of this

selection process specified in DS 2.1.
The outer envelopes and the inner envelopes containing the
Technical Proposal shall be clearly marked with a warning
“NOT TO BE OPENED BEFORE THE TIME AND DATE FOR THE
OPENING OF TECHNICAL PROPOSAL”, in accordance with ITC
13.1.
The inner envelopes containing the Financial Proposal shall
be clearly marked with a warning “NOT TO BE OPENED UNTIL
ADVISED BY THE CLIENT”, in accordance with ITC 14.6.
If all envelopes are not sealed and marked as required, the

Client will assume no responsibility for the misplacement or
premature opening of the Proposal.
c. Proposal 12.7 The Proposals must be submitted to the address(es) indicated
Submission in the DS and received by the Client no later than the date
Deadline and and the time specified in the DS, or any extension to this
Late Proposals date in accordance with ITC 8.3.
Any proposal received by the Client after the deadline for
submission of Proposals shall be declared late, rejected and
returned unopened to the Consultant.
d. Substitutions 12.8 The Consultants may substitute, or modify their Proposal

and after it has been submitted by sending a written notice, duly
Modifications signed by an authorized representative. The corresponding
－ 41 －
substitution or modification of the Proposal must accompany

the respective written notice and shall include a copy of the
authorization in accordance with ITC 12.4. All notice must be:
(a) prepared and submitted in accordance with ITC 12.1
through ITC 12.7, and in addition, the respective outer
envelopes shall be clearly marked “Substitution,”
“Modification;” and
(b) received by the Client prior to the deadline prescribed for
submission of Proposal, in accordance with ITC 12.7.
13. Opening of 13.1 The Client shall open and read out, in public, in accordance
Technical with ITC 13.4, all Technical Proposals received by the
Proposals deadline, at the date, time and place specified in the DS, in
the presence of designated representatives of the shortlisted
Consultants who choose to attend. The Financial Proposals
(if required under ITC 2.5) shall remain unopened, sealed and
be held in the custody of the Client until they are opened or
returned to the Consultant unopened, in accordance with ITC
14.6.
13.2 First, envelopes marked “SUBSTITUTION” shall be opened and
read out and the envelopes containing the Substitution
Technical Proposal and/or Substitution Financial Proposal
shall be exchanged for the corresponding envelopes being
substituted, which are to be returned to the Consultant
unopened. Only the Substitution Technical Proposal, if any,
shall be opened and read out. Substitution Financial Proposal
will remain unopened in accordance with ITC 13.1. No
envelope substitution shall be permitted unless the
corresponding substitution notice contains a valid
authorization to request the substitution and is read out at
Technical Proposal opening.
13.3 Second, envelopes marked “MODIFICATION” shall be opened.
No Technical Proposal and/or Financial Proposal
modification shall be permitted unless the corresponding
modification notice contains a valid authorization to request
the modification and is read out at the opening of Technical
Proposal. Only the Technical Proposals, both Original as
well as Modification, are to be opened and read out at the
Technical Proposal opening. Financial Proposals, both
Original as well as Modification, will remain unopened in
accordance with ITC 13.1.
13.4 Next, all other envelopes containing the Technical Proposals
－ 42 －
shall be opened one at a time, reading out and recording:

(a) the name and the country of the Consultant, or in case of
a JV, the name of the JV, the name and the country of
each member of the JV, starting from the lead member;
(b) whether there is a modification or a substitution;
(c) the presence or absence of duly sealed envelope with
Financial Proposal (If required under ITC 2.5); and
(d) any other details as the Client may consider appropriate.
A copy of the record shall be sent to all Consultants who
submitted Proposals in time, and to JICA.
14. Proposal 14.1 The Consultant is not permitted to alter or modify its
Evaluation Proposal in any way after the Proposal submission deadline
except as permitted under ITC 7.6.
14.2 For the purpose of evaluation of the Proposal, the Client shall
appoint an Evaluation Committee comprising of the persons
competent for such purpose as its members.
The members of such evaluation committee shall conduct the
evaluation solely on the basis of the submitted Technical and
Financial Proposals. They shall have no access to the
Financial Proposals until the technical evaluation is
concluded.
a. Technical 14.3 During the evaluation of the Technical Proposals, the

Proposals Evaluation Committee shall determine if the Technical
Proposals are responsive to the key aspects of the RFP and
achieve the minimum Technical Score specified in the DS,
applying the evaluation criteria, sub-criteria, and point
system specified in the DS.
14.4 A Proposal shall be rejected at this stage if it is determined to
be non-responsive to the key aspects of the RFP, particularly
the TOR or if it fails to achieve the minimum Technical
Score.
14.5 The Client shall simultaneously notify those Consultants
whose Technical Proposals were determined to be non-
responsive to the key aspects of the RFP and/or failed to
achieve the minimum Technical Score, and return their
Financial Proposals unopened.
b. Financial 14.6 When Financial Proposals were invited together with the
Proposals Technical Proposals (if required under ITC 2.5), after the
－ 43 －
technical evaluation is completed, the Client will:

(a) open the Financial Proposal of the first ranked
Consultant whose Proposal was determined to be
substantially responsive to the key aspects of the RFP
that also achieved the minimum Technical Score, and
invite the Consultant for the Contract negotiations in
accordance with the instructions given under ITC 15;
and
(b) after the Contract negotiation are successfully
completed and the Contract is signed, notify the other
Consultants whose Proposals were determined to be
substantially responsive to the key aspects of the RFP
and achieved the minimum Technical Score, and return
their Financial Proposals unopened.
14.7 When Financial Proposals were not invited together with the
Technical Proposals under ITC 2.5, at the end of the
evaluation of the Technical Proposal, the Client shall invite
the first ranked Consultant whose Proposal was determined
to be responsive to the key aspect of the RFP and achieved
the minimum Technical Score, to submit his Financial
Proposal as stipulated in ITC 12, and for the Contract
negotiations in accordance with the instructions given under
ITC 15.
D. Negotiations and Award

15. Negotiations 15.1 The negotiations will be held at the date and the place
indicated in the DS with the Consultant’s representative(s)
who must have a Power of Attorney to negotiate and sign a
Contract on behalf of the Consultant.
15.2 The Client shall prepare minutes of negotiations that are
signed by the Client and the Consultant’s authorized
representative.
a. Availability of 15.3 The invited Consultant shall confirm the availability of all
Key Experts Key Experts included in the Proposal as a pre-requisite to the
negotiations, or, if applicable, a replacement in accordance
with ITC 7.6. Failure to confirm the Key Experts’ availability
may result in the rejection of the Consultant’s Proposal and
the Client will proceed to negotiate the Contract with the
next-ranked Consultant.
15.4 Notwithstanding the above, the substitution of Key Experts at
the negotiations may be considered if due solely to
－ 44 －
circumstances outside the reasonable control of and not

foreseeable by the Consultant, including but not limited to
death or medical incapacity. In such case, the Consultant
shall offer a substitute Key Expert to negotiate the Contract,
who shall have equivalent or better qualifications and
experience than the original candidate.
b. Technical 15.5 The negotiations include discussions of the TOR, the

Negotiations proposed methodology, the Client’s inputs, the Special
Conditions of the Contract, and finalizing the “Description of
Services” part of the Contract. These discussions shall not
substantially alter the original scope of services under the
TOR or the terms of the contract, lest the quality of the final
product, its price, or the relevance of the initial evaluation be
affected.
c. Financial 15.6 The negotiations include a discussion and/or clarification of
Negotiations the Consultant’s tax liability and tax payment procedures in
the Client’s country, and how such liabilities and procedures
will be stated in the Contract. The outcome of such
discussions/clarifications will be reflected in the relevant
financial and/or technical documents, as appropriate.
15.7 The negotiations include a detailed review of all the
Consultant’s proposed costs including a review of all
documentation provided by the Consultant in support of
proposed costs. In particular, the Consultants shall provide
full details of the remuneration of all nominated Experts,
according to Section IV, Financial Proposal Forms, including
the information required in Table B: Breakdown –
Remuneration of Form FIN-3. Unless there are exceptional
reasons, the unit rates for remuneration shall not be subject to
negotiation.
16. Conclusion of the 16.1 Successful negotiations shall conclude with a review of the
Negotiations agreed draft Contract. To complete the negotiations, the
Client and the Consultant will initial the agreed draft
Contract.
16.2 If in the opinion of the Client, the negotiations are not
successful, then, upon consultation with JICA, the Client may
terminate the negotiations informing the Consultant of the
reasons for doing so and invite the next-ranked Consultant to
negotiate a Contract. Once the Client commences
negotiations with the next-ranked Consultant, the Client shall
not reopen the earlier negotiations.
17. Signing of 17.1 Upon conclusion of the Contract negotiations, the Client shall
－ 45 －
Contract invite the selected Consultant for signing of the Contract.

17.2 The Consultant is expected to commence the Services on the
date and at the place specified in the DS.
18. Notification to 18.1 After the signing of the Contract with the selected Consultant,
Unsuccessful the Client shall notify all Consultants who have submitted
Consultants and Proposals but not selected, the result of the selection and that
Debriefing they were unsuccessful.
18.2 After receipt of the Client’s notification pursuant to ITC 18.1
above, the unsuccessful Consultants (including those rejected
on the grounds of their Technical Proposals not being
substantially responsive to the key aspects of the RFP and/or
failed to achieve the minimum Technical Score) may request
a debriefing in writing or in a meeting with the Client,
seeking an explanation of the grounds on which their
proposals were not selected.
18.3 The Client shall promptly respond in writing to any
unsuccessful Consultants who request a debriefing in
accordance with ITC 18.2 above.
19. Publication 19.1 After a Contract is determined to be eligible for JICA’s

financing, the following information may be made public by
JICA:
(a) the names of all Consultants who submitted Proposals,
(b) the technical points assigned to each Consultant,

(c) the offered price of the successful Consultant,
(d) the overall ranking of the Consultants,
(e) the name and address of the successful Consultant, and
(f) signing date and amount of the Contract.
20. Confidentiality 20.1 Information relating to evaluation of Proposals and Contract

negotiations shall not be disclosed to the Consultants who
submitted the Proposals or to other persons not officially
concerned with the selection process, until the information on
Contract signing is communicated to all Consultants in
The use by any Consultant of confidential information related
to this selection process may result in the rejection of its
Proposal.
－ 46 －
20.2 Any attempt by a Consultant to influence the Client in the

examination, evaluation, ranking of Proposals, and Contract
negotiation may result in the rejection of its Proposal.
20.3 Notwithstanding ITC 20.2, from the time of Proposal opening
to the time of Contract signing, if any Consultant wishes to
contact the Client on any matter related to the selection
process, it shall do so in writing.
－ 47 －
－ 48 －
Section II. Option A: QBS - Data Sheet
Section II. Data Sheet
This Section contains information that are specific to each selection and that supplement
Section I, Instructions to Consultants.
This Section shall be filled in by the Client before issuance of the Request for Proposals. The
Client shall specify in the Data Sheet (DS) only the information that the ITC requires to be
specified in the DS. All information shall be provided; no clause shall be left blank.
To facilitate the preparation of the DS, its clauses are numbered with the same numbers as the
corresponding ITC clauses.
The following directions shall be observed when filling the DS:

(a) Specific details, such as the name of the Client and address for proposal submission shall
be furnished in the spaces indicated by italicized notes inside brackets.
(b) Italicized notes are not part of the actual DS, but contain guidelines and instructions for
the Client. They shall be deleted from the actual Request for Proposals to be issued to the
Consultants.
(c) Where alternative Clauses or texts are shown, select those which best suit the particular
assignment and delete the alternative text which is not used.
－ 49 －
－ 50 －
Section II. Option A: QBS - Data Sheet DS(A)-1
Data Sheet
A. General
ITC 1.1(b) The Applicable Guidelines are those published in [insert date of issuance of
the Guidelines applicable to this Contract (April 2012, March 2009 or
October 1999)].
ITC 2.1 The Letter of Invitation: [insert reference number of the letter of Invitation]
The Client is: [insert name of Client] located in [insert name of country of
Client/ Borrower].
The Project is: [insert name of Project].
The name of the Assignment is: [insert name of assignment].
ITC 2.3 The Borrower is: [insert name of Borrower].
The number of the JICA Loan Agreement is: [insert JICA Loan Agreement
number].
The amount of a Japanese ODA Loan is: [insert amount in Japanese Yen].
The signed date of the Loan Agreement is: [insert signed date of the Loan
Agreement].
The other sources of finance are: [insert other sources of finance].
ITC 2.5 Financial Proposal [insert “shall” or “shall not”, as appropriate] be

submitted together with Technical Proposal.
ITC 2.7 The following inputs, project data, reports, etc. are provided to facilitate the
preparation of the Proposals: [insert list of inputs, project data, reports, etc. if
there is none, state “N/A”]
ITC 4.1(b) The list of ineligible firms and individuals is available at the JICA’s website:
www.jica.go.jp/english/our_work/compliance
ITC 4.1(c) The list of debarred firms and individuals is available at the World Bank’s
website: www.worldbank.org/debarr
ITC 6.4 Language of the Proposals: [insert one of the following, as appicable:
Japanese, English, French, or Spanish]
－ 51 －
DS(A)-2 Section II. Option A: QBS - Data Sheet
ITC 7.1 Proposals must remain valid [insert number: normally 90 days] days after the
Proposal submission deadline date, i.e. until: [insert date]
ITC 7.9(a) [Insert the following only in case of fixed price contract. Delete it in its
entirety in case of adjustable price contracts, and state “This DS 7.9(a) is not
applicable.”.]
The local and foreign currency portions of the Price of the Financial Proposal
shall be adjusted by using the following formula:
Where:
“BPA” is the local (or foreign) curency portion of the Price of the Financial
Proposal as adjusted for the delay in signing of the Contract.
“BPO” is the local (or foreign) currency portion of the Price of the Financial
Proposal as stated in the Financial Proposal Submission Form.
“DP” is the period of delay, calculated as a number of days between the

award date and the date, fifty-six (56) days after the expiry date of the
initial Proposal validity period
“AF” is:
(a) in case of the local currency, the average annual consumer inflation of
the Clients’ country, calculated from the data officially released by the
relevant authority of the Client’s country, responsible for release of
such data, considering the period of past three (3) years from the date,
one (1) month prior to the Contract signing date.
(b) in case of the foreign currency, the average annual consumer inflation
of the country of the foreign currency, calculated from the data
officially released by the relevant authority of that country, responsible
for release of such data, considering the period of past three (3) years
from the date, one (1) month prior to the Contract signing date.
ITC 8.1 For clarification purposes only, the Client’s address is:
Attention: [insert full name of person, if applicable]
Mailing Address: [insert mailing address]
Email: [insert email address(es), if applicable]
Responses to any request for clarification, if any, [select “will” or “will not”,
as appropriate] be published on the Client’s web page indicated below.
Web Page: [Insert the Client’s web page if responses to requests for
clarifications will be published on the Client’s web page; Otherwise insert
－ 52 －
“N/A”.]
ITC 8.2 A pre-proposal conference [insert “will” or “will not”, as appropriate] take
place at the following date, time and place:
[If a pre-proposal conference will take place, insert the date, time, place
information, the contact details of Client’s representative in charge of the
conference, in the spaces provided below. Otherwise insert “N/A” in the
spaces provided below for the date, time, place and the details of Client’s
representative below.]
Date :
Time :
Place :
The Client’s representative in charge of pre-proposal conference:

Name :
Mailing Address :
Telephone :
Fax :
E-mail :
ITC 10.1(d) The Consultant shall submit the following additional documents in its
Technical Proposal:
[List any additional document not already listed in ITC 10.1 that must be
submitted with the Technical Proposal. If there is no additional document,
state “none”.]
ITC 11.1 Estimated numbers of man-months for Experts that must be shown on the
Expert schedule are:
- International Experts: [insert number of man-months] man-months.
- Local Experts : [insert number of man-months] man-months.
- Total : [insert number of man-months] man-months.
ITC 11.1(a)(ii) [Insert a list of the applicable Reimbursable expenses in foreign and in local
currencies. All assignment-related costs other than the Consultant's
remuneration shall be listed below. Any items of expenses indicated as
Specified Provisional Sums shall not be included in the list.
A sample list is provided below for guidance. Item no. 9 shall be included
when the Client allows an option for the Consultant to include the cost of
procuring a professional liability insurance as a Reimbursable Expense in
accordance with Sub-Clause SCC 3.5 (b). Items that are not applicable shall
be deleted, while other items may be added where applicable.]
(1) a per diem allowance in respect of Experts of the Consultant for every
－ 53 －
day in which the Experts shall be absent from their home office;
(2) cost of necessary international and local air travel of Experts by the most
appropriate means of transport and the most direct practicable route;
(3) cost of office accommodation, including overheads and back-stop
support;
(4) land transportation including vehicle rental;
(5) cost of international or local communications such as the use of
telephone and facsimile required for the purpose of the Services;
(6) cost, rental and freight of any equipment required to be provided by the
Consultants for the purposes of the Services;
(7) cost of printing and dispatching of the reports to be produced for the
Services;
(8) miscellaneous administrative and support costs including office
operations, support personnel and translation; and
(9) cost of procuring the professional liability insurance in accordance with
Sub-Clause SCC 3.5(b).
ITC 11.1(b) [An appropriate amount of Provisional Sum for Contingency Allowance
(ii) allows the Client to cope with additional expenses in accordance with the
Contract (e.g. price escalations) and any other increase in the amount to be
paid to the Consultant during the implementation of the Contract.
Provisional Sum for Contingency Allowance shall usually be calculated by

multiplication of the predetermined percentage (to be indicated by the Client
in the RFP) and the base cost (total of the remuneration and Reimbursable
expenses and Specified Provisional Sums). As an alternative to this
percentage addition, a fixed amount can be predetermined by the Client,
based on the estimated contract value, and inserted as a figure (common to
each Consultant) in the RFP.
The Client, as per the guidance given above, may choose, either Option A
(i.e.: to insert a determined percentage) or Option B (i.e.: to insert a fixed
amount) below, as appropriate, and delete the other.
So as to make the relevant item in FIN-2 consistent with this ITC provision:
if option A is chosen, indicate the relevant percentage in the item
description, and if Option B is chosen, insert the relevant local and foreign
currency portions of the Amount in the respective ‘Amount’ columns.]
The amount of the Provisional Sum for Contingency Allowance shall be as

follows:
[Choose one of the following options, as applicable and delete the other.]
－ 54 －
[Option A]
[insert the applicable percentage] of the summation of the Sub-Total of the
Competitive Component and the specified Provisional Sums as indicated in
the Financial Proposal submitted by the Consultant, in the currency or
currencies in which the above summation is expressed.
[Option B]
[insert the applicable fixed amount in the applicable currency or currencies]
The Amounts and Currencies of the Specified Provisional Sums shall be as

follows:
[The Client shall fill in the table below, Item No, Description, and Local and
Foreign currency portions of the Amount for each Provisional Sum as
indicated in the Financial Proposal.]
Item Description Amount

No. Local Foreign
1
2
3
etc.
Total - Specified Provisional Sums
[If there are no Provisional Sums allocated (whether specified Provisional

Sums or the Provisional Sum for Contingency Allowance), delete all above
and state “This DS 11.1(b)(ii) is not applicable.”.]
ITC 11.1(b)(v) The rates and prices quoted by the Consultant shall be: [Insert “subject to
adjustment” or “fixed; consequently, the Consultant is not required to furnish
the indices and coefficients for the price adjustment formulae in the Table of
Adjustment Data”, as appropriate.]
[Price adjustment is recommended for contracts with longer duration than 18
months or when local or foreign inflation is expected to be high.]
ITC 11.2(b) Information on the Consultant’s tax liabilities in the Client’s country can be
found [insert reference to the appropriate official source].
ITC 11.2(c) [This ITC 11.2(c) shall be consistent with Sub-Clause SCC 6.3(a) and (b).
The Client shall indicate clearly which taxes, duties and levies are exempted
and the relevant exemption categories (as described below), in accordance
－ 55 －
with the Exchange of Notes between the Client’s country and the
Government of Japan, and under the law of the Client’s country.
If the liabilities as to taxes, duties and levies shall be solely borne by the
Consultant, delete all below and state “This DS 11.2(c) is not applicable.”.]
Exemptions from duties, taxes or levies which are described under this ITC
11.2(c) fall into two categories, namely:
- “No Pay” category: The Consultant shall be entitled to exemption from
tax liabilities falling into this category, without having to make any
payment arising from or out of or in connection with such liabilities.
- “Pay & Reimburse” category: The Consultants shall be entitled to

exemption from tax liabilities, falling into this category, provided that
the Consultant first makes all payments arising from, or out of, or in
connection with, such liabilities and then apply for reimbursement from
the relevant authority, following the procedure prescribed by such
authority.
A. In accordance with the Exchange of Notes between the Government

of the Client’s country and the Government of Japan:
(i) & (ii) duties, taxes and levies listed in the table below shall be exempted.
[The Client shall add or modify tax liabilities as appropriate and indicate the
exemption category of each of them in the table below.]
No. Duty/ Tax/ Levy Exemption Category

1. Corporate income tax, including [indicate whether “No
withholding tax, on any Japanese Pay” or “Pay &
companies, operating as a consultant, Reimburse”]
with respect to the income accruing
from the supply of products and/or
services to be provided under
Japanese ODA Loans.
2. Personal income tax on Japanese [indicate whether “No
employees engaged in the Pay” or “Pay &
implementation of the Project for Reimburse”]
their personal income derived from
any Japanese companies operating as
a consultant for the implementation of
the Project.
3. Custom duties and related fiscal [indicate whether “No
charges on any Japanese companies Pay” or “Pay &
operating as a consultant, with respect Reimburse”]
to the import and re-export of their
－ 56 －
own materials and equipment needed

for the implementation of the Project.
(iii) duties, taxes and levies listed below shall be paid by the Client on
behalf of the Consultant:
[insert list of duties, taxes and levies]
[Indicate in the table below, any other tax exemptions available to the
Consultant in accordance with the law of the Client’s country. If there is
none, delete the paragraph below in its entirety.]
B. In addition to the above, in accordance with the law of the Client’s
country:
1 [insert duty/ tax/ [indicate whether “No Pay” or “Pay
levy] & Reimburse”]
etc.
ITC 11.3 The currency(ies) of the Financial Proposal shall be as described below:
(a) the input to the Services that the Consultant expects to supply from
within the Client’s country shall be quoted in [insert the name of the
currency of the Client’s country], referred to as “the local currency”, to
[insert number of decimal places] decimal place(s); and
(b) the inputs to the Services that the Consultant expects to supply from
outside the Client’s county (referred to as “the foreign currency”), shall
be quoted in:
(i) Japanese Yen (JPY), with no decimal places; and/or
(ii) [other international trading currency or currencies, if any] to [insert
number of decimal places] decimal place(s).
－ 57 －

ITC 12.3 In addition to the original of the Technical and Financial Proposal, the
number of copies is: [insert number of copies]
ITC 12.7 For Proposal submission purposes only, the Client’s address is:
The Proposal submission deadline is:

Date: [insert day, month, and year]
Time: [insert time, and identify if a.m. or p.m., e.g. 10:30 a.m.]
ITC 13.1 The opening of the Technical Proposals shall take place at:
Date: [insert day, month, and year, e.g., 15 June 2018]
[The date shall be the same as the one given for the proposal submission
deadline (ITC 12).]
ITC 14.3 The minimum Technical Score required to be achieved: [insert number of
points, usually 70] Points.
Criteria, sub-criteria, and point system for the evaluation are as follows:
Criteria/ Sub Criteria Points
(a) Experience of the Consultants relevant to the
assignment:
(i) Experience of international projects of [insert points]
comparable size, complexity and technical
specialty.
(ii) Experience in developing countries under [insert points]
comparable conditions
(iii) Experience in Japanese ODA projects [insert points]
Total points for criterion (a): [10 - 20]
[Considering circumstances particular to each individual project, the above
sub-criterion (a)(iii) may be given more points.]
(b) Adequacy of the proposed methodology and work
plan in responding to the Terms of Reference:
(i) Technical approach and methodology [insert points]
(ii) Work plan [insert points]
(iii) Organization and staffing [insert points]
Total points for criterion (b): [20 - 50]
－ 58 －
(c) Key Experts’ qualifications and competence for the

assignment:
(i) Team Leader [insert points]
(ii) [insert position title and/or discipline as [insert points]
appropriate]
(iii) [insert position title and/or discipline as [insert points]
appropriate]
(iv) [insert position title and/or discipline as [insert points]
appropriate]
(v) [insert position title and/or discipline as [insert points]
appropriate]
(vi) [insert position title and/or discipline as [insert points]
appropriate]
Total points for criterion (c): [30 - 60]
The number of points to be assigned to each of the above positions or
disciplines shall be determined considering the following three sub-criteria
and relevant percentage weights:
a. General qualifications [insert weight between 20 and 30%]
b. Adequacy for the assignment [insert weight between 50 and 60%]
c. Familiarity with the language [insert weight between 10 and 20%]
and the conditions of the
country
(d) Suitability of the transfer of knowledge (training)

programme (optional):
(i) Relevance of training programme [insert points]
(ii) Training approach and methodology [insert points]
(ii) Qualifications of trainers [insert points]
Total points for criterion (d): [0 - 10]
Total points for the all four criteria [(a) +(b)+(c)+(d)]: 100

ITC 15.1 The expected date and address for contract negotiations:
ITC 17.2 The expected date and location for commencement of consulting services:
－ 59 －
－ 60 －
Option B: Quality- and Cost-Based Selection (QCBS)
－ 61 －
－ 62 －
Section I. Option B: QCBS - Instructions to Consultants

This Section specifies the procedures to be followed by the shortlisted Consultants when
preparing and submitting their Proposals. It also provides information on opening and
evaluation of Proposals, and on the signing of the Contract.
The use of the Standard Instructions to Consultants set forth in Section I of the Standard
Request for Proposals (hereafter referred to as “Standard ITC”) is required in all Request for
Proposals for the assignments financed by Japanese ODA Loans, and they shall be used
without modifications.
A copy of the Standard Instructions to Consultants shall be attached to the Request for
Proposals prepared by the Client. If the Instructions to Consultants in the Request for
Proposals contain modifications from the Standard Instructions to Consultants, JICA will not
consider them valid and will require the Client to modify the Request for Proposals so that the
Standard Instructions to Consultants, as defined above, shall apply.
Any necessary changes, acceptable to JICA, to address specific country, project and
assignment issues shall be introduced only through the Data Sheet.
The Instructions to Consultants will not be part of the Contract.
－ 63 －
－ 64 －
Section I. Option B: QCBS - Instructions to Consultants ITC(B)-1
Table of Clauses
ITC(B)
A. General Provisions ............................................................................................................3
1. Definitions...................................................................................................................3
2. Introduction .................................................................................................................5
a. Scope of Proposal ................................................................................................5
b.Interpretation .......................................................................................................6
c. Source of Funds ...................................................................................................6
d.Method of Selection.............................................................................................6
e. Local Conditions..................................................................................................6
f. Project Data and Reports......................................................................................7
3. Conflict of Interest.......................................................................................................7
a. Impartiality ..........................................................................................................7
b.Conflict of Interest ...............................................................................................7
4. Corrupt and Fraudulent Practices .................................................................................8
5. Eligibility .................................................................................................................. 10
B. Preparation of Proposals .................................................................................................. 10
6. Preparation of Proposals ............................................................................................ 10
a. Completeness of RFP......................................................................................... 10
b.Information to be furnished ................................................................................ 11
c. Cost of Proposals ............................................................................................... 11
d.Language of Proposals ....................................................................................... 11
7. Proposal Validity Period ............................................................................................ 11
a. Validity Period................................................................................................... 11
b.Extension of Validity Period .............................................................................. 11
c. Substitution of Key Experts at Validity Extension.............................................. 12
d.Sub-Consulting .................................................................................................. 12
e. Delayed Contract Signing .................................................................................. 12
8. Clarification and Amendments of RFP....................................................................... 12
a. Clarification of RFP ........................................................................................... 12
b.Pre-Proposal Conference.................................................................................... 13
c. Amendment of RFP ........................................................................................... 13
－ 65 －
ITC(B)-2 Section I. Option B: QCBS - Instructions to Consultants
9. Preparation of Proposals – Specific Considerations.................................................... 13

10. Technical Proposal Format and Content..................................................................... 14
11. Financial Proposal Format and Content ..................................................................... 18
a. Duties, Taxes and Levies ................................................................................... 20
b.Currency of Proposal and Payment .................................................................... 21
C. Submission, Opening and Evaluation of Proposals........................................................... 21
12. Submission of Proposals ............................................................................................ 21
a. Format and Signing of Proposals........................................................................ 22
b. Sealing and Marking of Proposals ...................................................................... 22
c. Proposal Submission Deadline and Late Proposals ............................................. 23
d.Substitutions and Modifications ......................................................................... 23
13. Opening of Proposals................................................................................................. 24
14 Proposal Evaluation................................................................................................... 26
a. Technical Proposals ........................................................................................... 26
b.Financial Proposals ............................................................................................ 26
D. Negotiations and Award .................................................................................................. 28
15. Negotiations .............................................................................................................. 28
a. Availability of Key Experts................................................................................ 29
b.Technical Negotiations ...................................................................................... 29
c. Financial Negotiations ....................................................................................... 29
16. Conclusion of the Negotiations .................................................................................. 30
17. Signing of Contract.................................................................................................... 30
18. Notification to Unsuccessful Consultants and Debriefing........................................... 30
19. Publication ................................................................................................................ 30
20. Confidentiality........................................................................................................... 31
－ 66 －
Instructions to Consultants
A. General Provisions
1. Definitions 1.1 The following words and expressions shall have the
meanings hereby assigned to them.
(a) “Affiliate(s)” means an individual or a firm that
directly or indirectly controls, is controlled by, or is
under common control with the Consultant.
(b) “Applicable Guidelines” means the Guidelines for the
Employment of Consultants under Japanese ODA
Loans, specified in the Data Sheet (DS), governing
the selection and Contract award process as set forth in
this RFP.
(c) “Borrower” means the Government, Government
agency or other entity that signs the Loan Agreement
with JICA.
(d) “Client” means the entity as specified in the DS 2.1,
that signs the Contract for the Services with the
selected Consultant.
(e) “Consultant” means any firm or a JV that may provide
or provides the Services to the Client under the
Contract.
(f) “Contract” means a legally binding written agreement
signed between the Client and the Consultant and
includes all the attached documents listed in paragraph
1 of the Form of Contract.
(g) “Data Sheet” or “DS” (Section II of the RFP) means
an integral part of the RFP that is used to reflect
specific country and assignment conditions to
supplement, or amend the provisions of the ITC.
(h) “day” means calendar day.
(i) “Experts” means, collectively, Key Experts, Non-Key
Experts, or any other professional personnel of the
Consultant, Subconsultant or JV member(s).
(j) “firm” means a private entity, a state-owned enterprise
or institution.
(k) “Government” means the government of the Client’s
－ 67 －
country.
(l) “Instructions to Consultants” or “ITC” (this Section I
of the RFP) means an integral part of the RFP that
provides the shortlisted Consultants with all
information needed to prepare and submit their
Proposals.
(m) “JICA” means the Japan International Cooperation
Agency.
(n) “Joint Venture” or “JV” means any combination of
two or more firms in the form of a joint venture,
consortium, association or other unincorporated
grouping under an existing agreement or with the
intention to enter into such an agreement supported by
a formal letter of intent.
(o) “Key Expert(s)” means an individual professional
whose skills, qualifications, knowledge and experience
are critical to the performance of the Services under
the Contract and whose Curricula Vitae (CV) is taken
into account in the technical evaluation of the
Consultant’s Proposal.
(p) “LOI” means the Letter of Invitation which is sent by
the Client to the shortlisted Consultants, attaching the
RFP.
(q) “Non-Key Expert(s)” means an individual professional
provided by the Consultant or its Subconsultant and
who is assigned to perform the Services or any part
thereof under the Contract and whose CVs are not
evaluated individually.
(r) “ODA” means Official Development Assistance.
(s) “Proposal” means the Technical Proposal or the
Financial Proposal of the Consultant, or both, as
appropriate.
(t) “Provisional Sum” means an amount of money
allocated in the Contract to allow for the cost of any
future service or expense, which may be needed during
the course of the assignment. Provisional Sum may be
allocated or designated under the Specified Provisional
Sum and/or Provisional Sum for Contingency
Allowance, as appropriate.
(u) “Provisional Sum for Contingency Allowance” means
－ 68 －
the amount is allocated in the contract to cover future

additional costs which may arise due to (i) increased
quantity (such as a requirement for additional man-
months or expenditures beyond the quantities already
allocated in the Contract) and/or (ii) price adjustments
(if provided under the Contract), and/or (iii) any other
even which entitles the Consultant to additional
payment.
(v) “QCBS” means Quality- and Cost-Based Selection.
(w) “RFP” means this Request for Proposals to be
prepared by the Client for the selection of Consultants,
based on the SRFP.
(x) “Services” means the work to be performed by the
Consultant pursuant to the Contract.
(y) “Specified Provisional Sum” means the estimated cost
of any such service or expense which shall be
designated usually as a sum, in the summary of the
total cost, with a brief description of such service or
expense, as the case may be.
(z) “SRFP” means the Standard Request for Proposals.
(aa) “Subconsultant(s)” means a firm or an individual to
whom/which the Consultant intends to subcontract any
part of the Services while remaining responsible to the
Client during the performance of the Contract.
(bb) “Terms of Reference” or “TOR” (Section VI of the
RFP) means an integral part of the RFP that describes
the objectives, scope of services, activities and tasks to
be performed and their timing, the relevant
background information, respective responsibilities of
the Client and the Consultant, the required experience
and qualifications of the Key Experts, the expected
results and deliverables of the assignment including
any reporting and submission requirements.
2. Introduction
a. Scope of 2.1 In connection with the LOI specified in the DS, the Client
Proposal as specified in the DS located in the country, as specified in
the DS, issues this RFP for the assignment of consultancy
－ 69 －
services as specified in Section VI, Terms of Reference.

The name of the Project and the name of the
assignment are specified in the DS.
b. Interpretation 2.2 Throughout this RFP:
(a) the term “in writing” means communicated in written
form and delivered against receipt; and
(b) except where the context requires otherwise, words
indicating the singular also include the plural and
words indicating the plural also include the singular.
c. Source of 2.3 The Borrower specified in the DS has received or has
Funds applied for a Japanese ODA Loan from JICA in the amount
and with the signed date of the Loan Agreement specified in
the DS towards the cost of the Project specified in the DS.
The Borrower intends to apply a portion of the proceeds of
the Loan to payments under the Contract for which this RFP
is issued.
Disbursement of a Japanese ODA Loan by JICA will be

subject, in all respects, to the terms and conditions of the
Loan Agreement, including the disbursement procedures and
the applicable Guidelines for Employment of the
Consultants under Japanese ODA Loans specified in DS
1.1(b). No party other than the Borrower shall derive any
rights from the Loan Agreement or have any claim to loan
proceeds.
The above Loan Agreement will cover only a part of the
Project cost. As for the remaining portion, the Borrower, the
Executing Agency and the Client will take appropriate
measures for finance through other sources as specified in
the DS.
d. Method of 2.4 The Client will select the Consultant from the shortlisted
Selection Consultants, in accordance with the QCBS method of
selection.
2.5 The shortlisted Consultants are invited to submit a Technical

Proposal and a Financial Proposal, for consulting services
required for the assignment named in DS 2.1. The Proposal
will be the basis for contract negotiations and ultimately for
a signed Contract with the selected Consultant.
e. Local 2.6 The Consultant shall familiarize themselves with the local
Conditions conditions relevant to the Services and take them into
account in preparing their Proposal, including attending a
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pre-proposal conference if one is arranged under ITC 8.2.
f. Project Data 2.7 The inputs, relevant project data, and reports as specified in
and Reports the DS are provided with this RFP at no cost for the
preparation of the Consultant’s Proposal.
3. Conflict of Interest
a. Impartiality 3.1 The Consultant is required to provide professional,
objective, and impartial advice, at all times holding the
Client’s interests paramount, strictly avoiding conflicts with
other assignments or its own corporate interests, and acting
without any consideration for future work.
b. Conflict of 3.2 The Consultant has an obligation to disclose to the Client

Interest any situation of actual or potential conflict that impacts its
capacity to serve the best interest of its Client. Failure to
disclose such situations may lead to the disqualification of
the Consultant or the termination of its Contract.
Without limitation on the generality of the foregoing the
Consultant including Subconsultants shall not be hired under
the circumstances set forth below:
(a) Conflict between consulting activities and procurement
of goods or non-consulting services:
A Consultant that has been engaged to provide goods
or non-consulting services for a project, or any of its
Affiliates, shall be disqualified from providing
consulting services resulting from or directly related
to those goods or non-consulting services.
Conversely, a Consultant hired to provide consulting
services for the preparation or implementation of a
project, or any of its Affiliates, shall be disqualified
from subsequently providing goods or non-
consulting services resulting from or directly related
to the consulting services for such preparation or
implementation.
(b) Conflict among consulting assignments:
Neither a Consultant nor any of its Affiliates shall be
hired for any assignment that, by its nature, may be in
conflict with another assignment of the Consultant.
(c) Relationship with Borrower’s staff:
A Consultant that has a close business relationship
with a professional personnel of the Borrower (or the
Project Executing Agency, or the Client) who are
－ 71 －
directly or indirectly involved in any part of:

(i) preparation of the TOR for the
assignment;
(ii) selection process for the assignment; or
(iii) supervision of the Contract resulting from
the selection process;
shall be disqualified.
(d) One Bid per Bidder:
Based on the “One Bid per Bidder” principle, which is
to ensure fair competition, a firm, and any Affiliates
shall not be allowed to submit more than one Proposal,
either individually as a single firm or as a member of a
JV. A firm (including its Affiliate), if acting in the
capacity of a Subconsultant in one Proposal, may
participate in other Proposals, only in that capacity.
(e) Any other form of conflict of interest other than (a)
through (d) of this ITC 3.2.
4. Corrupt and 4.1 It is JICA’s policy to require that the Consultants, as well as
Fraudulent the Borrowers, the Project Executing Agencies and the
Practices Clients under contracts funded with Japanese ODA Loans
and other Japanese ODA, to observe the highest standard of
ethics during the procurement and execution of such
contracts. In pursuance of this policy, JICA:
(a) will reject the result of evaluation of Proposals if it

determines that the Consultant evaluated as the highest-
ranked has engaged in any corrupt or fraudulent
practice in competing for the contract in question.
(b) will recognize a Consultant as ineligible, for a period
determined by JICA, to be awarded a contract funded
with Japanese ODA Loans if it at any time determines
that the Consultant has engaged in any corrupt or
fraudulent practice in competing for, or in executing,
another contract funded with Japanese ODA Loans or
other Japanese ODA. The list of ineligible firms and
individuals is available at the electronic address
(c) will recognize a Consultant as ineligible to be awarded
a contract funded with Japanese ODA Loans if the
Consultant or Subconsultant, who has a direct contract
with the Consultant, is debarred under the cross
debarment decisions by the Multilateral Development
Banks. Such period of ineligibility shall not exceed
－ 72 －
three (3) years from (and including) the date on which

the cross debarment is imposed.
“Cross debarment decisions by the Multilateral

Development Banks” is a corporate sanction in
accordance with the agreement among the African
Development Bank Group, Asian Development Bank,
European Bank for Reconstruction and Development,
Inter-American Development Bank Group and the
World Bank Group signed on 9 April, 2010 (as
amended from time to time). JICA will recognize the
World Bank Group’s debarment of which period
exceeds one year, imposed after 19 July, 2010, the date
on which the World Bank Group started operating cross
debarment, as “cross debarment decisions by the
Multilateral Development Banks.” The list of debarred
firms and individuals is available at the electronic
address specified in the DS.
JICA will recognize a Consultant as ineligible to be
awarded a contract funded with Japanese ODA Loans if
the Consultant is debarred by the World Bank Group
for the period starting from the date of issuance of this
Request for Proposals up to the signing of the contract,
unless (i) such debarment period does not exceed one
year, or (ii) three (3) years have passed since such
debarment decision.
If it is revealed that the Consultant was ineligible to be
awarded a contract according to above, JICA will, in
principle, impose sanctions against the Consultant.
If it is revealed that the Subconsultant, who has a direct

contract with the Consultant, was debarred by the
World Bank Group on the sub-contract date, JICA will
in principle require the Borrower to have the Consultant
cancel the sub-contract immediately, unless (i) such
debarment period does not exceed one year, or (ii) three
(3) years have passed since such debarment decision. If
the Consultant refuses, JICA will require the Borrower
to declare invalidity or cancellation of the contract and
demand the refund of the relevant proceeds of the loan
or any other remedies on the grounds of contractual
violation.
4.2 If the Client determines, based on reasonable evidence, that
the Consultant has engaged in any corrupt and fraudulent
practice, the Client may disqualify such Consultant after
－ 73 －
notifying the grounds of such disqualification.

4.3 Furthermore, the Consultant shall be aware of the provision
stated in Clause 1.10 of the General Conditions of Contract.
5. Eligibility 5.1 The Consultant may be a single firm or a JV. In the case of a
JV:
(a) all members shall be jointly and severally liable for the
execution of the Contract in accordance with the Contract
terms,
(b) The JV shall nominate a Representative who shall have

the authority to conduct all business for and on behalf of
any and all the members of the JV during the selection
process and, in the event the JV is awarded the Contract,
during contract execution, and
(c) Proposal submitted by a JV shall include a copy of the JV
Agreement entered into by all members. Alternatively, a
formal letter of intent to enter into a JV in the event of a
successful Proposal shall be signed by all members and
submitted with the Proposal. The JV Agreement or a
formal letter of intent, as the case may be, shall indicate
at least the portion of the assignment to be executed by
each member.
5.2 The Consultant shall meet the requirements as to eligibility

of the Consultants as specified in Section V, Eligible
Source Countries of Japanese ODA Loans.
5.3 The Consultant that has been determined to be ineligible by
JICA in accordance with ITC 4.1 above, shall not be
eligible to be awarded a contract.
5.4 The Consultant shall provide such evidence of its continued
eligibility satisfactory to the Client, as the Client shall
reasonably request.
6. Preparation of
Proposals
a. Completeness 6.1 Unless obtained directly from the Client, the Client is not
of RFP responsible for the completeness of the RFP, responses to
requests for clarification, the minutes of the pre-proposal
conference (if any), or addenda to the RFP in accordance
－ 74 －
with ITC 8.3. In case of any contradiction, documents

obtained directly from the Client shall prevail.
b. Information 6.2 The Consultant is expected to examine all instructions, forms,

to be and terms in the RFP in detail and to furnish with its Proposal
furnished all information and documentation as is required by the RFP.
The information or documentation shall be complete,
accurate, current, and verifiable.
c. Cost of 6.3 The Consultant shall bear all costs associated with the
Proposals preparation and submission of its Proposal and contract
negotiation. The Client is not bound to accept any proposal,
and reserves the right to annul the selection process at any
time prior to Contract award, without thereby incurring any
liability to the Consultant.
d. Language of 6.4 The Proposal, as well as all related correspondence

Proposals exchanged by the Consultant and the Client, shall be written
in the language specified in the DS.
6.5 Supporting documents and printed literature that are part of

the Proposal may be in another language provided they are
accompanied by an accurate translation of the relevant
passages in the language of Proposal, in which case, for
purposes of interpretation of the Proposal, such translation
shall govern.
7. Proposal Validity
Period
a. Validity 7.1 The Consultant’s Proposal must remain valid for a period
Period specified in the DS after the Proposal submission deadline.
7.2 During this period, the Consultant shall maintain its original
Proposal without any change, including the availability of the
Key Experts, the proposed rates and the total price.
7.3 If it is established that any Key Expert nominated in the
Consultant's Proposal was not scheduled at the time of
Proposal submission to be available or was named in the
Proposal without confirmation of his/her availability, such
Proposal shall be disqualified and rejected from further
evaluation.
b. Extension of 7.4 The Client will make its best effort to complete negotiations
Validity within this period. However, should the need arise, the Client
Period may request, in writing, all Consultants to extend the validity
period of their Proposals. Consultants who agree to such
extension shall confirm that they maintain the availability of
the Key Experts named in the Proposal subject to the
－ 75 －
provisions under ITC 7.6.

7.5 The Consultants who do not agree have the right to refuse to
extend the validity of their proposals in which case their
Proposals will not be further evaluated.
c. Substitution 7.6 If any of the Key Experts becomes unavailable for the
of Key extended validity period, the Consultant shall provide a
Experts at written adequate justification and evidence satisfactory to the
Validity Client together with the substitution request. In such case, a
Extension replacement Key Expert shall have equal or better
qualifications and experience than those of the originally
proposed Key Expert. The technical evaluation score,
however, will remain to be based on the evaluation of the CV
of the original Key Expert.
7.7 If the Consultant fails to provide a replacement Key Expert
with equal or better qualifications, such Proposal will be
rejected.
d. Sub- 7.8 The Consultant shall not propose Subconsultants for the
Consulting whole of the Services.
e. Delayed 7.9 If the contract signing is delayed by a period exceeding fifty-
Contract six (56) days beyond the expiry of the initial period of
Signing proposal validity, the amounts payable under the Contract
shall be determined as follows:
(a) In the case of fixed price contracts, the amounts payable
under the Contract shall be the price of the Financial
Proposal adjusted by the factor specified in the DS.
(b) In the case of adjustable price contracts, no adjustment
shall be made.
In any case, evaluation shall be based on the price of the
Financial Proposal without taking into consideration the
applicable correction from those indicated above.
8. Clarification and
Amendments of
RFP
a. Clarification 8.1 The Consultant requiring any clarification of the RFP shall
of RFP contact the Client in writing at the Client’s address specified
in the DS or raise its enquiries during the pre-proposal
conference if provided for in accordance with ITC 8.2. The
Client will respond in writing to any request for clarification,
at least fourteen (14) days before the deadline for submission
of Proposal provided that such request is received no later
－ 76 －
than twenty-one (21) days prior to that deadline. The Client

shall forward copies of its response to all shortlisted
Consultants, including a description of the inquiry but
without identifying its source. If so specified in the DS, the
Client shall also promptly publish its response on the Client’s
web page identified in the DS. Should the clarification result
in changes to the essential elements of the RFP, the Client
shall amend the RFP following the procedure under ITC 8.3.
b. Pre-Proposal 8.2 If so specified in the DS, the Consultant’s designated

Conference representative is invited to attend a pre-proposal conference.
The purpose of the conference will be to clarify issues and to
answer questions on any matter that may be raised at that
stage. Attending the pre-proposal conference is at the
Consultants’ expense.
Minutes of the pre-proposal conference, if applicable,
including the text of the questions asked by the Consultant,
without identifying the source, and the responses given,
together with any responses prepared after the conference,
will be transmitted promptly to all shortlisted Consultants.
Any modification to the RFP that may become necessary as a
result of the pre-proposal conference shall be made by the
Client exclusively through the issue of an addendum pursuant
to ITC 8.3 and not through the minutes of the pre-proposal
conference. Nonattendance at the pre-proposal conference
will not be a cause for disqualification of a Consultant.
c. Amendment 8.3 At any time prior to the Proposal submission deadline, the
of RFP Client may amend the RFP by issuing an addendum in
writing in sufficient time before the submission of Proposals.
The addendum shall be sent to all shortlisted Consultants and
will be binding on them. The Consultants shall acknowledge
receipt of all amendments. To give the Consultants
reasonable time in which to take an amendment into account
in their Proposals the Client may, if the amendment is
substantial, extend the Proposal submission deadline.
8.4 The Consultant may submit a modified Proposal substituting

the already submitted Proposal or submit a modification to
any part of the already submitted Proposal, in accordance
with ITC 12.8 at any time prior to the Proposal submission
deadline. No modifications to the Technical or Financial
Proposal shall be accepted after the Proposal submission
deadline except as permitted under ITC 7.6.
9. Preparation of 9.1 While preparing the Proposal, the Consultant must give
Proposals –
－ 77 －
Specific particular attention to the following:

Considerations
(a) For the purpose of submitting a Proposal, a shortlisted
Consultant may enhance its expertise for the assignment
either by:
(i) associating with other firms or individuals as
Subconsultants, in which case such other firms or
individuals shall not be liable for the Contract,
and/or
(ii) forming a JV with other firms which substantially
perform the Services and/or have experience
contributing to the enhancement of the expertise
of the JV, in which case the shortlisted Consultant
shall be the lead member, shall execute a major
portion of the assignment, and have the authority
to conduct all businesses for and on behalf of any
and all of its members. Each member of the JV
are liable under the Contract as provided in ITC
5.1(a).
(b) If the Consultant has been shortlisted through an

Expression of Interest, any change in the structure or
formation of the Consultant including Subconsultants
named in the application in the Expression of Interest
after being invited to submit a Proposal shall be subject
to the written approval of the Client prior to the
Proposal submission deadline. Any such change shall
be submitted to the Client not later than twenty-one (21)
days before the Proposal submission deadline.
10. Technical Proposal 10.1 The Technical Proposal shall comprise the following:
Format and
Content (a) completed Technical Proposal Forms, in accordance with
ITC 10.2;
(b) Power of Attorney, authorizing the signatory of the

Proposal to commit the Consultant, in accordance with
ITC 12.4;
(c) copy of the JV Agreement, or a formal letter of intent to
enter into a JV in the case of a Proposal submitted by a
JV in accordance with ITC 5.1; and
(d) any other document required in the DS.
－ 78 －
a. Contents 10.2 The Technical Proposal shall provide the information

requested in subparagraphs (a) through (h) below, using the
forms provided in Section III, Technical Proposal Forms. The
forms shall be completed without any alterations to the text,
and no substitutes shall be accepted. All blank spaces shall
be filled in with the information requested.
(a) Form TECH-1:
This form entitled “Technical Proposal Submission
Form”, once completed, shall be the Technical Proposal
Submission Letter.
(b) Form TECH-2:
A brief description of the Consultant’s organization and
an outline of recent experience of the Consultant and, in
the case of a JV, for each member, on assignments of a
similar nature are required in Form TECH-2.
For each assignment, the outline shall indicate the names
of all JV members (in the case of a JV), Subconsultants
who participated, duration of the assignment, contract
amount, and the Consultant’s involvement. Information
shall be provided only for those assignments for which
the Consultant was legally contracted individually as a
single firm or, as a lead firm or one of the members of a
JV. Assignments completed by individual Experts
working privately or through other consulting firms
cannot be claimed as the experience of the Consultant, or
that of the JV members, but can be claimed by the
Experts themselves in their CVs. The experience of
affiliated entities (such as the parent company(ies), group
company(ies), subsidiary(ies) or other affiliate(s)) shall
not be included. The Consultant shall be prepared to
substantiate the experience claimed if so requested by the
Client.
(c) Form TECH-3:
Comments and suggestions on the TOR including
workable suggestions that could improve the
quality/effectiveness of the assignment; and on
requirements for counterpart staff and facilities
including: administrative support, office space, local
transportation, equipment, data, etc. to be provided by the
Client in Form TECH-3.
Comments and suggestions on the TOR and on
requirements for counterpart staff and facilities will be
evaluated as part of the Technical Proposal and
applicable amounts will be included in the Financial
－ 79 －
Proposal.
(d) Forms TECH-4 & TECH-8:
A description of the approach, methodology and work
plan for performing the assignment.
Guidance on the content of this section of the Technical
Proposals is provided in Form TECH-4. The work plan
shall be consistent with the Work Schedule as indicated
in Form TECH-8, which will show in the form of a bar
chart the timing proposed for each activity.
(e) Form TECH-5:
The list of the proposed team by area of expertise, the
position that would be assigned to each team member,
their tasks and a summary of essential CV information in
Form TECH-5, duly completed considering the
following:
(i) The Consultants shall not propose alternative
Key Experts. Only one CV shall be submitted for
each Key Expert position except as permitted
under sub-paragraph (ii) below. Failure to
comply with this requirement will make the
Proposal non-responsive.
(ii) The Consultant may, where appropriate, propose
two or more Key Experts to act jointly for one
Key Expert position.
(f) Form TECH-6:
CVs of the Key Experts signed by the Key Experts
themselves or by the authorized representative submitting
Form TECH-6. In case of CVs signed by the authorized
representative, should the firm be ranked first, copies of
the same CVs signed by the Key Experts must be
submitted to the Client prior to commencement of
contract negotiations.
(g) Form TECH-7:
Estimates (man-months) of the Experts needed to carry
out the assignment in Form TECH-7. The man-months
input shall be indicated separately for home work and
field work.
(h) Form TECH-9:
The Acknowledgement of Compliance with the
Guidelines for Employment of Consultants as Form
TECH-9. The Consultant’s authorized representative
shall sign and date this Form on behalf of the Consultant.
－ 80 －
10.3 The Technical Proposal shall not include any financial

information. A Technical Proposal containing material
financial information shall be declared non-responsive.
b. Volume 10.4 The contents of the Technical Proposal and the recommended
number of pages are indicated in the table below. A page is
considered to be one printed side of A4 (210mm × 297mm).
If other sizes of paper are used, the number of pages is
determined on a pro-rata basis (e.g.: one (1) A3 page is
equivalent to two (2) A4 pages.). Excessively voluminous
Technical Proposals at the discretion of the Client may not be
evaluated.
－ 81 －
Technical Proposal Form No. of Pages

1. Consultant’s Organization and
Experience
a. Form TECH-2A Two (2) pages
Consultant’s Organization for each entity
comprising the
Consultant.
b. Form TECH-2B Twenty (20) pages
Consultant’s Experience
2. Form TECH-3A No page limits.
Comments and Suggestions on but shall be concise and
Terms of Reference to the point.
3. Form TECH-3B Two (2) pages.
Comments and Suggestions on
Counterpart Staff and Facilities
4. Form TECH-4 Fifty (50) pages
Description of Approach, inclusive of charts and
Methodology and Work Plan for diagrams.
Performing the Assignment
Team Composition, Task information requested.
Assignments and Summary of
CV Information
6. Form TECH-6 Five (5) pages for each
Curriculum Vitae (CV) for Key Expert’s CV.
Proposed Key Experts
Expert Schedule information requested.
Work Schedule information requested.
Acknowledgement of information requested.
Compliance with the Guidelines
for Employment of Consultants
11. Financial Proposal 11.1 The Financial Proposal shall comprise the following which
Format and shall be prepared using the Forms provided in Section IV,
Content Financial Proposal Forms to be completed as described in
subparagraphs (a) through (c) below. The forms shall be
－ 82 －
completed without any alterations to the text, and no

substitutes shall be accepted. All blank spaces shall be filled
in with the information requested. The minimum number of
man-months required to carry out the Services is indicated in
the DS for information.
(a) The Financial Poposal shall list all costs associated with
the assignment, including
(i) remuneration for Key Experts and Non-Key
Experts.
(ii) reimbursable expenses indicated in the DS.
(b) The Financial Proposal requires completion of the
following forms in Section IV, Financial Proposal Forms.
(i) Form FIN-1:

This form entitled “Financial Proposal Submission
Form”, once completed, shall be the Financial
Proposal Submission Letter.
(ii) Form FIN-2:
This form entitled “Summary of Costs” shall
summarize the proposed cost(s) by currency(ies). It
shall list all costs associated with the assignment,
including remuneration for Experts and
reimbursable expenses indicated in DS 11.1(a)(ii).
The total amounts of remuneration and
reimbursable expenses in Form FIN-2 shall be
consistent with those amounts in Forms FIN-3 and
FIN-4.
The amounts and currencies of the Provisional Sum
for Contingency Allowance and the Specified
Provisional Sums, if any included in the FIN-2,
shall be as specified in the DS. The Consultant
shall be aware of the provisions stated in Sub-
Clause 2.6.4 of the Conditions of Contract.
(iii) Form FIN-3:

This form entitled “Remuneration” shall show the
details of remuneration.
(iv) Form FIN-4:
This form entitled “Reimbursable Expenses” shall
show the details of reimbursable expenses.
(v) Form FIN-5:
This Form entitled “Table of Adjustment Data”,
－ 83 －
shall show the indices and/or coefficients to be

applied for the price adjustment formulae.
Unless otherwise specified in the DS, the rates

and prices quoted by the Consultant are subject to
adjustment during the performance of the Contract
in accordance with the provisions of the Conditions
of Contract. In such a case, the Consultant shall
furnish the indices and/or coefficients for the price
adjustment formulae in the Table of Adjustment
Data and the Client may require the Consultant to
justify its proposed indices and/or coefficients.
(c) All activities and items described in the Technical
Proposal must be priced. Any activities or items
described in the Technical Proposal but not priced, shall
be deemed to be included in the prices of other activities
or items provided for in the Financial Proposal.
a. Duties, Taxes 11.2 All duties, Taxes and levies arising out of the Contract shall
and Levies be considered and included in the Financial Proposal:
(a) unless otherwise stated in the DS 11.2(c), the
Consultant (including all members of a Consultant JV),
all Subconsultants, and all Experts shall be responsible
for meeting all liabilities in respect of duties, taxes and
levies arising out of the Contract, both in the Client’s
country and abroad.
(b) General information on duties, taxes and levies in the

Client’s country is provided in the DS.
(c) The estimated amounts of all identifiable duties, taxes
and levies in the Client’s country (local taxes) shall be
indicated in the Financial Proposal as follows:
(i) Local Taxes to be exempted as “No Pay”
exemptions
No amount in respect of any local tax which is
indicated in the DS as a “No Pay” exemption shall
be included or indicated in the Financial Proposal.
(ii) Local Indirect Taxes exempted as “Pay &
Reimburse” exemptions
The estimated amount of any local tax which is
indicated in the DS as a “Pay & Reimburse”
exemption shall:
－ 84 －

Costs;
(iii) Local Indirect Taxes to be paid by the Client on
behalf of the Consultant

which is indicated in the DS as paid by the Client
on behalf of the Consultant shall:
a. be indicated under Non-competitive Components
in Form FIN-2: Summary of Costs;
c. not be included in the Contract Price.
(iv) Local Indirect Taxes payable by the Consultant
which is not indicated in DS 11.2(a) as exempted or
as to be paid by the Client on behalf of the
Consultant shall:
Costs;
b. Currency of 11.3 The currency(ies) of the Financial Proposal shall be as

Proposal and specified in the DS.
Payment 11.4 Payments under the Contract shall be made in the
currency(ies) in which the Financial Proposal of the selected
Consultant is expressed.

12. Submission of 12.1 The Consultant shall submit a signed and complete Proposal
Proposals comprising the documents in accordance with ITC 10 and
－ 85 －
ITC 11. The submission can be sent by mail or delivered by

hand.
a. Format and 12.2 The Consultant shall prepare one original of the Technical
Signing of Proposal and one original of the Financial Proposal as
Proposals described in ITC 10 and ITC 11 respectively, and clearly
mark them “TECHNICAL PROPOSAL - ORIGINAL” and
“FINANCIAL PROPOSAL - ORIGINAL”, as appropriate.
12.3 In addition, the Consultant shall submit copies of the
Technical and Financial Proposals, in the number specified in
the DS and clearly mark each of them “TECHNICAL PROPOSAL
- COPY”, “FINANCIAL PROPOSAL - COPY”, as appropriate.
In the event of any discrepancy between the original and the
copies, the original shall prevail.
12.4 The original of the Proposal shall be typed or written in
indelible ink and shall be signed by a person duly authorized to
sign on behalf of the Consultant. The authorization shall be in
the form of a Power of Attorney included in the Technical
Proposal. All pages of the Proposal where entries or
amendments have been made shall be signed or initialed by the
person signing the Proposal. Any interlineation, erasures, or
overwriting shall be valid only if they are signed or initialed by
the person signing the Proposal.
A Proposal submitted by a JV shall be signed by an
authorized representative of the JV accompanied by a Power
of Attorney from each member of the JV giving that
authorized representative the power to sign on their behalf
and legally bind them all. Such power shall also be given by
a person duly authorized to do so on behalf of each member
evidenced by a Power of Attorney.
12.5 The Consultants shall clearly mark “CONFIDENTIAL” any
information which they regard as confidential to their
business. Such information may include proprietary
information, trade secrets or commercial or financially
sensitive information.
b. Sealing and 12.6 The Consultant shall enclose:

Marking of
Proposals (a) in a sealed envelope, duly marked as “TECHNICAL
Technical Proposal, as described in ITC 10;
(b) in a sealed envelope, duly marked as “FINANCIAL
－ 86 －
Financial Proposal, as described in ITC 11;

(c) in sealed envelopes, duly marked as “TECHNICAL
PROPOSAL - COPY”, all required copies of the Technical
Proposal, sequentially numbered; and
(d) in sealed envelopes, duly marked as “FINANCIAL
PROPOSAL - COPY”, all required copies of the Financial
Proposal, sequentially numbered.
These envelopes (inner envelopes) containing the original and
the copies shall then be enclosed in one single envelope
(outer envelope).
The inner and outer envelopes shall be:

(a) clearly marked with the name and address of the
Consultant;
(b) addressed to the Client in accordance with ITC 12.7; and
(c) clearly marked with the specific identification of this

selection process specified in DS 2.1.
The outer envelopes and the inner envelopes containing the
Technical Proposal shall be clearly marked with a warning
“NOT TO BE OPENED BEFORE THE TIME AND DATE FOR THE
OPENING OF TECHNICAL PROPOSAL”, in accordance with ITC
13.1.
The inner envelopes containing the Financial Proposal shall
be clearly marked with a warning “NOT TO BE OPENED UNTIL
ADVISED BY THE CLIENT”, in accordance with ITC 13.7.
If all envelopes are not sealed and marked as required, the

Client will assume no responsibility for the misplacement or
premature opening of the Proposal.
c. Proposal 12.7 The Proposals must be submitted to the address(es) indicated
Submission in the DS and received by the Client no later than the date
Deadline and and the time specified in the DS, or any extension to this
Late Proposals date in accordance with ITC 8.3.
Any proposal received by the Client after the deadline for
submission of Proposals shall be declared late, rejected and
returned unopened to the Consultant.
d. Substitutions 12.8 The Consultants may substitute, or modify their Proposal

and after it has been submitted by sending a written notice, duly
Modifications signed by an authorized representative. The corresponding
－ 87 －
substitution or modification of the Proposal must accompany

the respective written notice and shall include a copy of the
authorization in accordance with ITC 12.4. All notice must be:
(a) prepared and submitted in accordance with ITC 12.1
through ITC 12.7, and in addition, the respective outer
envelopes shall be clearly marked “SUBSTITUTION,”
“MODIFICATION;” and
(b) received by the Client prior to the deadline prescribed
for submission of Proposal, in accordance with ITC
12.7.
13. Opening of 13.1 The Client shall open and read out in public, in accordance
Proposals with ITC 13.4, all Technical Proposals received by the
deadline, at the date, time and place specified in the DS, in
the presence of designated representatives of the shortlisted
Consultants who choose to attend. The Financial Proposals
shall remain unopened, sealed and be held in the custody of
the Client until they are opened in accordance with ITC 13.7.
13.2 First, envelopes marked “SUBSTITUTION” shall be opened and
read out and the envelopes containing the Substitution
Technical Proposal and/or Substitution Financial Proposal
shall be exchanged for the corresponding envelopes being
substituted, which are to be returned to the Consultant
unopened. Only the Substitution Technical Proposal, if any,
shall be opened and read out. Substitution Financial Proposal
will remain unopened in accordance with ITC 13.1. No
envelope substitution shall be permitted unless the
corresponding substitution notice contains a valid
authorization to request the substitution and is read out at
Technical Proposal opening.
13.3 Second, envelopes marked “MODIFICATION” shall be opened.
No Technical Proposal and/or Financial Proposal
modification shall be permitted unless the corresponding
modification notice contains a valid authorization to request
the modification and is read out at the opening of Technical
Proposal. Only the Technical Proposals, both Original as
well as Modification, are to be opened and read out at the
Technical Proposal opening. Financial Proposals, both
Original as well as Modification, will remain unopened in
13.4 Next, all other envelopes containing the Technical Proposals
shall be opened one at a time, reading out and recording:
－ 88 －
(a) the name and the country of the Consultant, or in case

of a JV, the name of the JV, the name and the country
of each member of the JV, starting from the lead
member;
(b) whether there is a modification or a substitution;

(c) the presence or absence of duly sealed envelope with

13.5 At the end of the Technical Evaluation, the Client shall notify
in writing the Consultants whose Technical Proposal were
determined to be responsive to the key aspects of the RFP
and achieved the minimum Technical Score, informing them
of the Technical Scores secured by their Technical Proposals,
indicating the date, time and place of public opening of the
Financial Proposals. The opening date shall allow
Consultants sufficient time to make arrangements for
attending the opening.
13.6 The Client shall simultaneously notify those Consultants
whose Technical Proposals were determined to be non-
responsive to the key aspects of the RFP and/or failed to
achieve the minimum Technical Score, informing them of the
Technical Scores secured by their Technical Proposals, and
return their Financial Proposals unopened.
13.7 The Client shall conduct the opening of the Financial
Proposals in the presence of the Consultants’ representatives
who choose to attend at the place, date and time specified by
the Client. The expected date for the public opening of the
Financial Proposal is indicated in the DS.
13.8 At the opening of the Financial Proposal, first, the name of
the Consultants; and, the Technical Scores of the Consultants
shall be read out. Next, all envelopes containing Financial
Proposals shall be opened one at a time, reading out and
recording:
(a) the name of the Consultant;
(b) whether there is a modification or substitution;
(c) the Price of the Financial Proposal; and
－ 89 －

14 Proposal 14.1 The Consultant is not permitted to alter or modify its
Evaluation Proposal in any way after the Proposal submission deadline
except as permitted under ITC 7.6.
14.2 For the purpose of evaluation of the Proposal, the Client shall
appoint an Evaluation Committee comprising of the persons
competent for such purpose as its members.
The members of such evaluation committee shall conduct the
evaluation solely on the basis of the submitted Technical and
Financial Proposals. They shall have no access to the
Financial Proposals until the technical evaluation is
concluded.
a. Technical 14.3 During the evaluation of the Technical Proposals, the

Proposals Evaluation Committee shall determine if the Technical
Proposals are responsive to the key aspects of the RFP and
achieve the minimum Technical Score specified in the DS,
applying the evaluation criteria, sub-criteria, and point
system specified in the DS.
14.4 A Proposal shall be rejected at this stage if it is determined to
be non-responsive to the key aspects of the RFP, particularly
the TOR or if it fails to achieve the minimum Technical
Score.
b. Financial 14.5 The Evaluation Committee will review the detailed content
Proposals of each Financial Proposal and the compatibility of the
Technical and Financial Proposal. Financial Proposals will be
reviewed to ensure that they are:
(a) complete (i.e., whether the Consultant has priced all
items of the corresponding Technical Proposal);
(i) Any arithmetical errors will be corrected as
follows: in case of discrepancy between a partial
amount (sub-total) and the total amount; or
between the amount derived by multiplication of
unit price with quantity and the total price; or
between words and figures; the former will prevail.
(ii) In case of discrepancy between the Technical and
Financial Proposals in indicating quantities of
input, the Technical Proposal prevails and the
－ 90 －
Client’s Evaluation Committee shall correct the

quantification indicated in the Financial Proposal
so as to make it consistent with that indicated in
the Technical Proposal, apply the relevant unit
price included in the Financial Proposal to the
corrected quantity, and correct the total offered
price.
(iii) The prices will be adjusted for evaluation purposes
only, if they fail to reflect all inputs included for
the respective activities or items included in the
Technical Proposal.
In case of material omissions of items of
reimbursable expenses, the Client will price them
by application of the highest unit cost of the
omitted item in the Financial Proposals of the other
Consultants (or a unit cost reasonably estimated by
the Client) and the quantity omitted, and add their
cost to the offered price.
In case of omissions of items of remuneration, if
less than the minimum number of man-months
specified in the DS 11.1 is provided in the
Technical Proposal, the relevant Financial Proposal
will be adjusted to reflect the difference between
the number of man-months so proposed and the
number of the minimum man-months. Such an
adjustment will be made for each of the
international Experts and local Experts through
adding the amount obtained as follows:
Aad = (Mmin – Mpro) ×RRh
where:
Aad: Amount adjusted
Mmin: Minimum number of man-months as
specified in DS 11.1
Mpro: Number of man-months proposed

RRh: The highest remuneration rate per
month in each category (international or local
Experts) among all the Proposals
(b) in compliance with the requirements set forth in RFP
including but not limited to:
a. Specified Provisional Sums and the Provisional
－ 91 －
Sums for Contingency Allowance, which shall be

included in the Financial Proposal as specified in
DS 11.1(b)(ii).
b. the validity period which shall be as indicated in
the DS 7.1.
14.6 The evaluated total price (ETP) for each Financial Proposal
will be determined including any corrections and adjustments
if required in accordance with ITC 14.5(a) above, but
excluding non-competitive components indicated in FIN-2
(i.e. Provisional Sum for Contingency Allowance, Specified
Provisional Sums and local indirect taxes); and
The ETP shall be then converted to a single currency using
the selling rates of exchange, source and date indicated in the
DS.
14.7 The lowest evaluated Financial Proposal will receive the
maximum score of 100 marks. The score for each other
Financial Proposal is inversely proportional to its ETP and
will be computed as follows:
Sf = 100 x Fm / F
where:
Sf is the financial score of the Financial Proposal

being evaluated,
Fm is the ETP of the lowest evaluated Financial
Proposal,
F is the ETP of the Financial Proposal under
consideration
14.8 Upon completion of evaluation of Technical and Financial

Proposals, final ranking of the Proposals will be determined.
This will be done by applying a weight as specified in the
DS respectively to the technical and financial score of each
evaluated qualifying Technical and Financial Proposal and
then computing the relevant combined total score for each
Consultant. After such final ranking, the first-ranked
Consultants will be invited for contract negotiations.

15. Negotiations 15.1 The negotiations will be held at the date and the place
indicated in the DS with the Consultant’s representative(s)
－ 92 －
who must have a Power of Attorney to negotiate and sign a

Contract on behalf of the Consultant.
15.2 The Client shall prepare minutes of negotiations that are

signed by the Client and the Consultant’s authorized
representative.
a. Availability of 15.3 The invited Consultant shall confirm the availability of all
Key Experts Key Experts included in the Proposal as a pre-requisite to the
negotiations, or, if applicable, a replacement in accordance
with ITC 7.6. Failure to confirm the Key Experts’ availability
may result in the rejection of the Consultant’s Proposal and
the Client will proceed to negotiate the Contract with the
next-ranked Consultant.
15.4 Notwithstanding the above, the substitution of Key Experts at
the negotiations may be considered if due solely to
circumstances outside the reasonable control of and not
foreseeable by the Consultant, including but not limited to
death or medical incapacity. In such case, the Consultant
shall offer a substitute Key Expert to negotiate the Contract,
who shall have equivalent or better qualifications and
experience than the original candidate.
b. Technical 15.5 The negotiations include discussions of the TOR, the

Negotiations proposed methodology, the Client’s inputs, the Special
Conditions of the Contract, and finalizing the “Description of
Services” part of the Contract. These discussions shall not
substantially alter the original scope of services under the
TOR or the terms of the contract, lest the quality of the final
product, its price, or the relevance of the initial evaluation be
affected.
c. Financial 15.6 The negotiations include a discussion and/or clarification of

Negotiations the Consultant’s tax liability and tax payment procedures in
the Client’s country, and how such liabilities and procedures
will be stated in the Contract. The outcome of such
discussions/ clarifications will be reflected in the relevant
financial and/or technical documents, as appropriate.
15.7 The negotiations, as necessary, fine-tune duration of the
Expert’s inputs and quantities of items of reimbursable
expenses that may be increased or decreased from the
relevant amounts shown or agreed otherwise in the Financial
Proposal but without significant alterations. The unit rate of
remuneration shall not be subject to negotiations. Unless
there are exceptional reasons, the unit rates of reimbursable
－ 93 －
expenses shall not be subject to negotiation.
16. Conclusion of the 16.1 Successful negotiations shall conclude with a review of the
Negotiations agreed draft Contract. To complete the negotiations, the
Client and the Consultant will initial the agreed draft
Contract.
16.2 If in the opinion of the Client, the negotiations are not
successful, then, upon consultation with JICA, the Client may
terminate the negotiations informing the Consultant of the
reasons for doing so and invite the next-ranked Consultant to
negotiate a Contract. Once the Client commences
negotiations with the next-ranked Consultant, the Client shall
not reopen the earlier negotiations.
17. Signing of 17.1 Upon conclusion of the Contract negotiations, the Client shall
Contract invite the selected Consultant for signing of the Contract.
17.2 The Consultant is expected to commence the Services on the

date and at the place specified in the DS.
18. Notification to 18.1 After the signing of the Contract with the selected
Unsuccessful Consultant, the Client shall notify all Consultants who have
Consultants and submitted Proposals but not selected, the result of the
Debriefing selection and that they were unsuccessful.
18.2 After receipt of the Client’s notification pursuant to ITC 18.1
above, the unsuccessful Consultants (including those rejected
on the grounds of their Technical Proposals not being
substantially responsive to the key aspects of the RFP and/or
failed to achieve the minimum Technical Score) may request
a debriefing in writing or in a meeting with the Client,
seeking an explanation of the grounds on which their
proposals were not selected.
18.3 The Client shall promptly respond in writing to any
unsuccessful Consultants who request a debriefing in
accordance with ITC 18.2 above.
19. Publication 19.1 After a Contract is determined to be eligible for JICA’s

financing, the following information may be made public by
JICA:
(a) the names of all Consultants who submitted Proposals,
(b) the technical points assigned to each Consultant,
(c) the offered prices of each Consultant,
－ 94 －
(d) the overall ranking of the Consultants,

(e) the name and address of the successful Consultant, and
(f) signing date and amount of the Contract.
20. Confidentiality 20.1 Information relating to evaluation of Proposals and Contract

negotiations shall not be disclosed to the Consultants who
submitted the Proposals or to other persons not officially
concerned with the selection process, until the information on
Contract signing is communicated to all Consultants in
The use by any Consultant of confidential information related
to this selection process may result in the rejection of its
Proposal.
20.2 Any attempt by a Consultant to influence the Client in the
examination, evaluation, ranking of Proposals, and
recommendation for contract negotiation may result in the
rejection of its Proposal.
20.3 Notwithstanding ITC 20.2, from the time of Proposal
opening to the time of Contract signing, if any Consultant
wishes to contact the Client on any matter related to the
selection process, it shall do so in writing.
－ 95 －
－ 96 －
Section II. Option B: QCBS - Data Sheet
Section II. Data Sheet
This Section contains information that are specific to each selection and that supplement
Section I, Instructions to Consultants.
This Section shall be filled in by the Client before issuance of the Request for Proposals. The
Client shall specify in the Data Sheet (DS) only the information that the ITC requires to be
specified in the DS. All information shall be provided; no clause shall be left blank.
To facilitate the preparation of the DS, its clauses are numbered with the same numbers as the
corresponding ITC clauses.
The following directions shall be observed when filling the DS:

(a) Specific details, such as the name of the Client and address for proposal submission shall
be furnished in the spaces indicated by italicized notes inside brackets.
(b) Italicized notes are not part of the actual DS, but contain guidelines and instructions for
the Client. They shall be deleted from the actual Request for Proposals to be issued to the
Consultants.
(c) Where alternative Clauses or texts are shown, select those which best suit the particular
assignment and delete the alternative text which is not used.
－ 97 －
－ 98 －
Section II. Option B: QCBS - Data Sheet DS(B)-1
Data Sheet
A. General
ITC 1.1(b) The Applicable Guidelines are those published in [insert date of issuance of
the Guidelines applicable to this Contract (April 2012, March 2009 or
October 1999)].
ITC 2.1 The Letter of Invitation: [insert reference number of the letter of Invitation]
The Client is: [insert name of Client] located in [insert name of country of
Client/ Borrower].
The Project is: [insert name of Project].
The name of the Assignment is: [insert name of assignment].
ITC 2.3 The Borrower is: [insert name of Borrower].
The number of the JICA Loan Agreement is: [insert JICA Loan Agreement
number].
The amount of a Japanese ODA Loan is: [insert amount in Japanese Yen].
The signed date of the Loan Agreement is: [insert signed date of the Loan
Agreement].
The other sources of finance are: [insert other sources of finance].
ITC 2.7 The following inputs, project data, reports, etc. are provided to facilitate the
preparation of the Proposals: [insert list of inputs, project data, reports, etc. if
there is none, state “N/A”]
ITC 4.1(b) The list of ineligible firms and individuals is available at the JICA’s website:
www.jica.go.jp/english/our_work/compliance
ITC 4.1(c) The list of debarred firms and individuals is available at the World Bank’s
website: www.worldbank.org/debarr
ITC 6.4 Language of the Proposals: [insert one of the following, as appicable:
Japanese, English, French, or Spanish]
ITC 7.1 Proposals must remain valid [insert number: normally 90 days] days after the
Proposal submission deadline date, i.e. until: [insert date]
－ 99 －
DS(B)-2 Section II. Option B: QCBS - Data Sheet
ITC 7.9(a) [Insert the following only in case of fixed price contract. Delete it in its
entirety in case of adjustable price contracts, and state “This DS 7.9(a) is not
applicable.”.]
The local and foreign currency portions of the Price of the Financial Proposal
shall be adjusted by using the following formula:
Where:
“BPA” is the local (or foreign) currency portion of the Price of the Financial
Proposal as adjusted for the delay in signing of the Contract.
“BPO” is the local (or foreign) currency portion of the Price of the Financial
Proposal as stated in the Financial Proposal Submission Form.
“DP” is the period of delay, calculated as a number of days between the

award date and the date, fifty-six (56) days after the expiry date of the
initial Proposal validity period
“AF” is:
(a) in case of the local currency, the average annual consumer inflation of
the Clients’ country, calculated from the data officially released by the
relevant authority of the Client’s country, responsible for release of
such data, considering the period of past three (3) years from the date,
one (1) month prior to the Contract signing date.
(b) in case of the foreign currency, the average annual consumer inflation
of the country of the foreign currency, calculated from the data
officially released by the relevant authority of that country, responsible
for release of such data, considering the period of past three (3) years
from the date, one (1) month prior to the Contract signing date.
ITC 8.1 For clarification purposes only, the Client’s address is:
Email: [insert email address(es), if applicable]
Responses to any request for clarification, if any, [select “will” or “will not”,
as appropriate] be published on the Client’s web page indicated below.
Web Page: [insert the Client’s web page if responses to requests for
clarifications will be published on the Client’s web page; Otherwise insert
“N/A”.]
－ 100 －
ITC 8.2 A pre-proposal conference [insert “will” or “will not”, as appropriate] take
place at the following date, time and place:
[If a pre-proposal conference will take place, insert the date, time, place
information, the contact details of Client’s representative in charge of the
conference, in the spaces provided below. Otherwise insert “N/A” in the
spaces provided below for the date, time, place and the details of Client’s
representative below.]
Date :
Time :
Place :
The Client’s representative in charge of pre-proposal conference:

Name :
Mailing Address :
Telephone :
Fax :
E-mail :
ITC 10.1(d) The Consultant shall submit the following additional documents in its
Technical Proposal:
[List any additional document not already listed in ITC 10.1 that must be
submitted with the Technical Proposal. If there is no additional document,
state “none”.]
ITC 11.1 Minimum numbers of man-months for Experts that must be shown on the
Expert schedule are:
- International Experts: [insert number of man-months] man-months.
- Local Experts : [insert number of man-months] man-months.
- Total : [insert number of man-months] man-months.
ITC 11.1(a)(ii) [Insert a list of the applicable Reimbursable expenses in foreign and in local
currencies. All assignment-related costs other than the Consultant's
remuneration shall be listed below. Any items of expenses indicated as
Specified Provisional Sums shall not be included in the list.
A sample list is provided below for guidance. Item no. 9 shall be included
when the Client allows an option for the Consultant to include the cost of
procuring a professional liabilty insurance as a Reimbursable Expense in
accordance with Sub-Clause SCC 3.5 (b). Items that are not applicable shall
be deleted, while other items may be added where applicable.]
(1) a per diem allowance in respect of Experts of the Consultant for every
day in which the Experts shall be absent from their home office;
(2) cost of necessary international and local air travel of Experts by the most
－ 101 －
appropriate means of transport and the most direct practicable route;

(3) cost of office accommodation, including overheads and back-stop
support;
(4) land transportation including vehicle rental;
(5) cost of international or local communications such as the use of
telephone and facsimile required for the purpose of the Services;
(6) cost, rental and freight of any equipment required to be provided by the
Consultants for the purposes of the Services;
(7) cost of printing and dispatching of the reports to be produced for the
Services;
(8) miscellaneous administrative and support costs including office
operations, support personnel and translation; and
(9) cost of procuring the professional liability insurance in accordance with
Sub-Clause SCC 3.5(b).
ITC 11.1(b) An appropriate amount of Provisional Sum for Contingency Allowance

(ii) allows the Client to cope with additional expenses in accordance with the
Contract (e.g. price escalations) and any other increase in the amount to be
paid to the Consultant during the implementation of the Contract.
[Provisional Sum for Contingency Allowance shall usually be calculated by

multiplication of the predetermined percentage (to be indicated by the Client
in the RFP) and the base cost (total of the remuneration and Reimbursable
expenses and Specified Provisional Sums). As an alternative to this
percentage addition, a fixed amount can be predetermined by the Client,
based on the estimated contract value, and inserted as a figure (common to
each Consultant) in the RFP.
The Client, as per the guidance given above, may choose, either Option A
(i.e.: to insert a determined percentage) or Option B (i.e.: to insert a fixed
amount) below, as appropriate, and delete the other.
So as to make the relevant item in FIN-2 consistent with this ITC provision:
if option A is chosen, indicate the relevant percentage in the item
description, and if Option B is chosen, insert the relevant local and foreign
currency portions of the Amount in the respective ‘Amount’ columns.]
The amount of the Provisional Sum for Contingency Allowance shall be as

follows:
[Choose one of the following options, as applicable and delete the other.]
－ 102 －
[Option A]
[insert the applicable percentage] of the summation of the Sub-Total of the
Competitive Component and the specified Provisional Sums as indicated in
the Financial Proposal submitted by the Consultant, in the currency or
currencies in which the above summation is expressed.
[Option B]
[insert the applicable fixed amount in the applicable currency or currencies]
The Amounts and Currencies of the Specified Provisional Sums shall be as

follows:
[The Client shall fill in the table below, Item No, Description, and Local and
Foreign currency portions of the Amount for each Provisional Sum as
indicated in the Financial Proposal.]
Item Description Amount

No. Local Foreign
1
2
3
etc.
Total - Specified Provisional Sums
[If there are no Provisional Sums allocated (whether specified Provisional

Sums or the Provisional Sum for Contingency Allowance), delete all above
and state “This DS 11.1(b)(ii) is not applicable.”]
ITC 11.1(b)(v) The rates and prices quoted by the Consultant shall be: [Insert “subject to
adjustment” or “fixed; consequently, the Consultant is not required to furnish
the indices and coefficients for the price adjustment formulae in the Table of
Adjustment Data”, as appropriate]
[Price adjustment is recommended for contracts with longer duration than 18
months or when local or foreign inflation is expected to be high.]
ITC 11.2(b) Information on the Consultant’s tax liabilities in the Client’s country can be
found [insert reference to the appropriate official source].
ITC 11.2(c) [This ITC 11.2(c) shall be consistent with Sub-Clause SCC 6.3(a) and (b).
The Client shall indicate clearly which taxes, duties and levies are exempted
and the relevant exemption categories (as described below), in accordance
with the Exchange of Notes between the Client’s country and the
Government of Japan, and under the law of the Client’s country.
－ 103 －
Consultant, delete all below and state “This DS 11.2(c) is not applicable.”.]
Exemptions from duties, taxes or levies which are described under this ITC
11.2(c) fall into two categories, namely:


exemption from tax liabilities, falling into this category, provided that the
Consultant first makes all payments arising from, or out of, or in
authority.
A. In accordance with the Exchange of Notes between the Government

of the Client’s country and the Government of Japan:
[The Client shall add or modify tax liabilities as appropriate and indicate the
exemption category of each of them in the table below.]

1. Corporate income tax, including [indicate whether “No
withholding tax, on any Japanese Pay” or “Pay &
companies, operating as a consultant, Reimburse”]
with respect to the income accruing
from the supply of products and/or
services to be provided under Japanese
ODA Loans.
2. Personal income tax on Japanese [indicate whether “No
employees engaged in the Pay” or “Pay &
implementation of the Project for their Reimburse”]
personal income derived from a
Japanese companies operating as a
consultant for the implementation of
the Project.
3. Custom duties and related fiscal [indicate whether “No
charges on any Japanese companies Pay” or “Pay &
operating as a consultant, with respect Reimburse”]
to the import and re-export of their own
－ 104 －
materials and equipment needed for the

implementation of the Project.
country:
etc.
[insert list of duties, taxes and levies.]
ITC 11.3 The currency(ies) of the Financial Proposal shall be as described below:
(a) the input to the Services that the Consultant expects to supply from
within the Client’s country shall be quoted in [insert the name of the
currency of the Client’s country], referred to as “the local currency”, to
[insert number of decimal places] decimal place(s); and
(b) the inputs to the Services that the Consultant expects to supply from
outside the Client’s county (referred to as “the foreign currency”), shall
be quoted in:
(i) Japanese Yen (JPY), with no decimal places; and/or
(ii) [other international trading currency or currencies, if any] to [insert
number of decimal places] decimal place(s).

ITC 12.3 In addition to the original of the Technical and Financial Proposal, the
number of copies is: [insert number of copies]
ITC 12.7 For Proposal submission purposes only, the Client’s address is:
－ 105 －
The Proposal submission deadline is:

Date: [insert day, month, and year]
ITC 13.1 The opening of the Technical Proposals shall take place at:
[The date shall be the same as the one given for the proposal submission
deadline (ITC 12).]
ITC 13.7 The opening of the Financial Proposals is expected to take place at:
Date: [insert month, and year, e.g., June 2018]
ITC 14.3 The minimum Technical Score required to be achieved: [insert number of
points, usually 70] Points.
Criteria, sub-criteria, and point system for the evaluation are as follows:
Criteria/ Sub Criteria Points
(a) Experience of the Consultants relevant to the
assignment:
(i) Experience of international projects of [insert points]
comparable size, complexity and technical
specialty.
(ii) Experience in developing countries under [insert points]
comparable conditions
(iii) Experience in Japanese ODA projects [insert points]
Total points for criterion (a): [10 - 20]
[Considering circumstances particular to each individual project, the
above sub-criterion (a) (iii) may be given more points.]
(b) Adequacy of the proposed methodology and work
plan in responding to the Terms of Reference:
(i) Technical approach and methodology [insert points]
(ii) Work plan [insert points]
(iii) Organization and staffing [insert points]
Total points for criterion (b): [20 - 50]
(c) Key Experts’ qualifications and competence for the
assignment:
(i) Team Leader [insert points]
(ii) [insert position title and/or discipline as [insert points]
appropriate]
－ 106 －
(iii) [insert position title and/or discipline as [insert points]

appropriate]
(iv) [insert position title and/or discipline as [insert points]
appropriate]
(v) [insert position title and/or discipline as [insert points]
appropriate]
(vi) [insert position title and/or discipline as [insert points]
appropriate]
Total points for criterion (c): [30 - 60]
The number of points to be assigned to each of the above positions or
disciplines shall be determined considering the following three sub-criteria
and relevant percentage weights:
a. General qualifications [insert weight between 20 and 30%]
b. Adequacy for the assignment [insert weight between 50 and 60%]
c. Familiarity with the [insert weight between 10 and 20%]
language and the
conditions of the country
(d) Suitability of the transfer of knowledge (training)

programme (optional):
(i) Relevance of training programme [insert points]
(ii) Training approach and methodology [insert points]
(ii) Qualifications of trainers [insert points]
Total points for criterion (d): [0 - 10]
Total points for the all four criteria [(a) +(b)+(c)+(d)]: 100
ITC 14.6 The currency that shall be used for Proposal evaluation and comparison
purposes to convert all proposed Prices expressed in various currencies into a
single currency is: [insert Japanese Yen or another single currency, as
appropriate.]
The source of exchange rate shall be: [insert name of the source of exchange
rates (e.g., the Central Bank in the Client’s country).]
The date for the exchange rate shall be: [insert day, month and year, e.g. 15
June 2018, the date not earlier than thirty (30) days prior to, nor later than,
the date of opening of the Technical Proposals specified in ITC 13.1.]
ITC 14.8 Quality-Cost Ratio: [insert ratio: usually 80:20]

[In general, JICA and the Borrower (the Project Executing Agency and the
Client) will agree on Quality-Cost Ratio in appraisal by JICA. Quality-Cost
Ratio of 90:10 may be chosen when quality is of primary importance.]

ITC 15.1 The expected date and address for contract negotiations:
－ 107 －

ITC 17.2 The expected date and location for commencement of consulting services:
－ 108 －

This Section includes the technical proposal forms that are to be completed by the shortlisted
Consultants and submitted as part of their proposals.
Technical Proposal Forms shall be completed in accordance with ITC 10.1.
The “Boxed” note indicated as “Notes for the Client” in Form TECH-9 is not part of the actual
SRFP, but contain guideline and instructions for the Client, and it shall be deleted from the
actual RFP issued to the Consultants. All other forms can be used without any modifications to
their contents or formats.
Italicized notes containing guidance and instruction are given solely for the Consultants as to
which data to be filled in the respective form and they shall not be filled in or modified by the
Client. The “Notes for the Consultants” contained in this Section III shall be included in the
actual RFP to be issued to the Consultants.
－ 109 －
－ 110 －
Section III. Technical Proposal Forms TPF-1
Table of Technical Proposal Forms
TPF
Form TECH-1: Technical Proposal Submission Form .................................................................2
Form TECH-2: Consultant’s Organization and Experience..........................................................4
A - Consultant’s Organization............................................................................4
B - Consultant’s Experience...............................................................................5
Form TECH-3: Comments and Suggestions on the Terms of Reference and on Counterpart Staff
and Facilities to be Provided by the Client..........................................................6
A - On the Terms of Reference ..........................................................................6
B - On Counterpart Staff and Facilities ..............................................................7
Form TECH-4: Description of Approach, Methodology and Work Plan for Performing the
Assignment ........................................................................................................8
Form TECH-5: Team Composition, Task Assignments and Summary of CV Information ...........9
Form TECH-6: Curriculum Vitae (CV) for Proposed Key Experts ............................................10
Form TECH-7: Expert Schedule................................................................................................14
Form TECH-8: Work Schedule .................................................................................................16
Form TECH-9: Acknowledgement of Compliance with the Guidelines for Employment of
Consultants ......................................................................................................17
－ 111 －
TPF-2 Section III. Technical Proposal Forms
Form TECH-1: Technical Proposal Submission Form

Date : [insert date of Proposal submission]
Assignment : [insert name of Assignment]
To: [insert full Name and mailing address of Client]
Dear Sir/ Madam:
We, the undersigned, offer to provide the consulting services for [insert name of assignment] in
accordance with your Request for Proposals dated [insert Date of LOI] and our Proposal.
We are hereby submitting our Proposal which includes [insert “this Technical Proposal, and a
Financial Proposal sealed in a separate envelope” or, “this Technical Proposal only” as
appropriate].
[insert the following in case of a Consultant JV]

We are submitting our Proposal as a Joint Venture comprising of: [insert a list with the full name
and the legal address of each member, starting from the lead member]. We have attached a copy
[insert: “of our letter of intent to form a Joint Venture” or, “of the JV Agreement” as
appropriate] signed by each member, which details the likely legal structure of and the
confirmation of joint and severable liability of each member of the said Joint Venture.
[insert the following if the Consultant proposes Subconsultants]

We have proposed in our proposal the following firms as Subconsultants: [insert a list with the
full name and the legal address of each Subconsultant.]
We hereby declare that:
(a) All the information provided and statements made in this Proposal are true and we accept
that any misinterpretation or misrepresentation contained in this Proposal may lead to our
disqualification by the Client.
(b) Our Proposal shall be valid and remain binding upon us for the period of time specified in
Section II, Data Sheet (DS) 7.1.
(c) We including Subconsultants have no conflict of interest in accordance with Section

I.Instructions to Consultant (ITC) 3.
(d) We meet the eligibility requirements as stated in ITC 5.
－ 112 －
(e) We undertake to negotiate a Contract on the basis of the proposed Key Experts. We accept
that the substitution of Key Experts for reasons other than those stated in ITC 7.6 and ITC
15.4 may lead to the termination of Contract negotiations.
(f) Our Proposal shall be binding upon us and subject to any modifications resulting from the
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the
date indicated in DS 7.1.
(g) We understand that the Client is not bound to accept any Proposal that the Client receives.
(h) We hereby certify that we have taken steps to ensure that no person acting for us or on our
behalf will engage in any type of fraud and corruption.
We remain,
Yours sincerely,
Authorized Signature : [insert signature of the person duly authorised to sign the
Proposal, in full and initials]
Name and Title of Signatory : [insert full name and title of the person above]
Name of Consultant : [inset name of firm or JV, as appropriate]
In the capacity of : [insert position of the person signing above]
Contact information : [insert mailing address]

[Person signing the Proposal shall have the Power of Attorney given by the Client to be included
in the Technical Proposal.]
－ 113 －
Form TECH-2: Consultant’s Organization and Experience

A - Consultant’s Organization
[Provide here a brief (two pages for each firm comprising the Consultant) description of the
organization and general experience of the Consultant and, if applicable, each JV member for
this assignment.]
－ 114 －
B - Consultant’s Experience
[Using the format below, provide information on each assignment for which your firm and each
JV member for this assignment, was legally contracted either individually as a single firm or as
a lead firm or one of the member of a JV, for carrying out consulting services similar to the ones
requested under this assignment. The experience of affiliated entities (such as the parent
company(ies), group company(ies), subsidiary(ies) or other affiliate(s)) shall not be included.
Use about 20 pages.]
Assignment name: Approx. value of the contract (in current US$ or Euro):
Country: Duration of assignment (months):
Location within country:
Name of Client: Total No. of man-months of the assignment:
Address: Approx. value of the services provided by your firm

under the contract (in current US$ or Euro):
Start date (month/year): No. of professional man-months provided by JV

members or Subconsultants:
Completion date (month/year): Funding Source:
Name of joint venture member or Subconsultants, if any:
Narrative description of Project:
Description of actual services provided by the firm in the assignment:
Firm’s Name:
－ 115 －
Form TECH-3: Comments and Suggestions on the Terms of

Reference and on Counterpart Staff and Facilities to be Provided by
the Client
A - On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms of Reference you are
proposing to enhance performance in carrying out the assignment (such as adding others, or
proposing a different phasing of the activities), if any.]
－ 116 －
B - On Counterpart Staff and Facilities
[Comment here on counterpart staff and facilities to be provided by the Client including:
administrative support, office space, local transportation, equipment, data, background reports,
etc., if any.]
－ 117 －
Form TECH-4: Description of Approach, Methodology and Work

Plan for Performing the Assignment
[Technical approach, methodology and work plan are key components of the Technical Proposal.
It is suggested that the Consultant presents its Technical Proposal (about 50 pages, inclusive of
charts and diagrams) divided into the following three chapters:
(a) Technical Approach and Methodology:
The Consultant shall explain its understanding of the objectives of the assignment, approach
to the services, methodology for carrying out the activities and obtaining the expected output,
and the degree of detail of such output.
The Consultant shall highlight the problems being addressed and their importance, and
explain the technical approach it would adopt to address them. The Consultant shall also
explain the methodologies it proposes to adopt and highlight the compatibility of those
methodologies with the proposed approach. Staffing for training shall also be explained, if so
required in the TOR. A simple repeat/copy of the TOR will not be appropriate.
(b) Work Plan:

The Consultant shall propose the main activities of the assignment, their content and
duration, phasing and interrelations, milestones (including interim approvals by the Client),
and delivery dates of the reports. The proposed work plan shall be consistent with the
technical approach and methodology, showing understanding of the TOR and ability to
translate them into a feasible working plan.
A list of the final documents, including reports, drawings, and tables to be delivered as final
output, shall be included here. The work plan shall be consistent with the Work Schedule of
Form TECH-8.
(c) Organization and Staffing:
The Consultant shall propose the structure and composition of its team. The Consultant shall
list the main disciplines of the assignment, the Key Experts and Non-Key Experts, and
proposed technical and administrative support staff. The Consultant shall also specify if it
will be the lead firm in a JV or in an association with Subconsultants. In the case of a JV, a
copy of the JV Agreement or a formal letter of intent to form a JV must be included in the
Technical Proposal, as specified in Form TECH-1.]
－ 118 －
Form TECH-5: Team Composition, Task Assignments and Summary of CV Information
Employment No. of
Key Education /
Family Status with years CV signature
Firm Area of Position Task Expert or Degree
Name, Nationality Firm (full- of relevant (by expert/by
Acronym Expertise Assigned Assigned Non-Key (Year /
First Name time, or project other)
Expert Institution)
other) experience
－ 119 －
Form TECH-6: Curriculum Vitae (CV) for Proposed Key Experts

[ The Consultant shall prepare the CV of each Key Expert it proposes, using the format below
(about 5 pages for each Key Expert).]
1. General
Position Title and No. [e.g., K-1, TEAM LEADER] [Note: only one candidate shall
be nominated to each position.]
Name of Key Expert [Insert full name]
Name of the Firm proposing the
Key Expert
Date of Birth [day/month/year]
Nationality
Country of Citizenship/Residence
2. Education
[list college/university or other specialized education, giving names of educational
institutions, dates attended, degree(s)/diploma(s) obtained]
________________________________________________________________________
________________________________________________________________________
3. Employment record relevant to the assignment

[Starting with present position, list in reverse order. Please provide dates, name of employing
organization, titles of positions held, types of activities performed and location of the
assignment, and contact information of previous clients and employing organization(s) who
can be contacted for references. Past employment that is not relevant to the assignment does
not need to be included.]
Period Employing organization and your Country Summary of

title/position. activities
Contact information for references* performed relevant
to the Assignment
[e.g., May [e.g., Ministry of ……,
2005-present] advisor/consultant to…
For references: Tel………/e-mail……;

Mr.…….., Deputy Minister]
*Contact information for references is required only for assignments during the last 3 years.
4. Membership in Professional Associations and Publications:

________________________________________________________________________
5. Language Skills (indicate only languages in which you can work):
－ 120 －
________________________________________________________________________
6. Adequacy for the Assignment:
Detailed Tasks Assigned on Consultant’s Team of Experts:

[list major deliverables/tasks as in TECH- 5 in which the Expert will be involved]
Reference to Prior Work/Assignments that Best Illustrates Capability to Handle the

Assigned Tasks
[insert Name of Project No. 1]
Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
Country :
Period :
Client :
－ 121 －
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
[insert Name of Project No. ___]
Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
[insert Name of Project No.__]
Country :
Period :
Client :
Funding Source :
Type of Service :
Position :
Description of :
work/ Assignment
7. Certification:
I, the undersigned, certify to the best of my knowledge and belief that:
(a) this CV correctly describes my qualifications and my experience;
(b) In the absence of medical incapacity, I will undertake this assignment for the duration
and in terms of the inputs specified for me in the Expert Schedule in Form TECH-7
provided team mobilization takes place within the validity of this proposal or any agreed
extension thereof;
(c) I am committed to undertake the assignment within the validity of Proposal;
(d) I am not part of the team who wrote the terms of reference for this consulting services
assignment;
－ 122 －
(e) I am, pursuant to Clauses 3 and 4 of the Instructions to Consultants, eligible for
engagement.
I understand that any misstatement described herein may lead to my disqualification or dismissal,
if engaged.
Date:
[Signature of Key Expert or authorized representative of the firm]1 Day/Month/Year
Full name of authorized representative:
Notes for the Consultants

1. This CV can be signed by an authorized representative of the Consultant. If the Consultant’s
proposal is ranked first, a copy of the CV signed by the Key Expert must be submitted to the
Client prior to the commencement of contract negotiations.
－ 123 －
Form TECH-7: Expert Schedule1

Name of Expert / Total man-month5
Position/ Professional Expert input (in the form of a bar chart)2
No input
Category
°
(International or 1 2 3 4 5 6 7 8 9 10 11 12 n Home3 Field4 Total
Local)
Key Experts
Mr. XYZ [Home]
ex. Project Manager
[Field]
(International)
1
－ 124 －
n
Subtotal
Non-Key Experts
[Home]
1
[Field]
Subtotal
Total
Continuous input
Intermittent input
Section III. Technical Proposal Forms TF-15
Notes for the Consultant

1. The input shall be indicated:
(a) In case of Key Experts, individually (by name) for each position;
(b) In case of Non-Key Experts, either individually (by name) or, if appropriate by category (e.g. economists, financial analysts,
etc.).
2. Months are counted from the start of the assignment. For each Expert, the input for home and field work shall be indicated
separately.
3. Home work means:

(a) in case of an International Expert, work carried out in his/ her country of residence.
(b) in case of a Local Expert, work carried at his/her normal place of work.
4. Field work means:

(a) in case of an International Expert, work carried out in a country other than his/ her country of residence.
(b) in case of a Local Expert, work carried at a place other than his/ her normal place of work.
－ 125 －
5. If a time-based contract form is included in the RFP, Working Days and Hours shall be as set forth in Clause 4.6 of the Conditions
of Contract.
Form TECH-8: Work Schedule
Months2
N° Activity1
1 2 3 4 5 6 7 8 9 10 11 12 n
1
2
3
4
5
－ 126 －
n
Notes for the Consultant s

1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other
benchmarks such as Client approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately
for each phase.
2 Duration of activities shall be indicated in the form of a bar chart.
Form TECH-9 (Form ACK): Acknowledgement of Compliance with

the Guidelines for Employment of Consultants
The Form ACK should be finalized by using the latest version of Form ACK, uploaded in the JICA
webpage;
https://www.jica.go.jp/english/our_work/types_of_assistance/oda_loans/oda_op_info/guide/index.html
The “the date of issuance of the Request for Proposals” under B) and B’) below shall be both revised
to:
(b) to "appointment", if a consultant is selected through the Single-Source Selection method; or
(c) “commencement of the actual selection process”, if the Borrower adopt a method other than
QCBS, QBS, or Single Source Selection.
The contact/ mailing address of JICA office in the project country shall be stated in E) (2). Such
address can be found in the webpage, URL of which has been given in E) (1). If there is no JICA
office available in the country, E) (2), shall be deleted in its entirety.
A) I, [insert name and position of authorized signatory] being duly authorized by [insert name
of Consultant/members of joint venture)(“JV”)] (hereinafter referred to as the “Consultant”)
to execute this Acknowledgement of Compliance with Guidelines for Employment of
Consultants under Japanese ODA Loans, hereby certify on behalf of the Consultant and
myself that:
(i) all information provided in the Technical and Financial Proposals (collectively
“Proposals”) submitted by the Consultant and its subconsultant for [insert name of the
Project, and name, number and identification of assignment as stated in DS 2.1]
(hereinafter called “the Project”) is true, correct and accurate to the best of the
Consultant’s and my knowledge and belief; and
(ii) the Consultant or any of its subconsultants has not, directly or indirectly, taken any
action which is or constitutes a corrupt or fraudulent practice and is not subject to any
conflict of interest as stipulated in the relevant section of the Guidelines and the Request
for Proposals.
<If debarment for more than one year by the World Bank Group is NOT imposed, use the following
sentence B).>
B) I certify that the Consultant has NOT been debarred by the World Bank Group for more
than one year since the date of issuance of the Request for Proposals.
<If debarment for more than one year by the World Bank Group has been imposed BUT three (3) years
have passed since the date of such debarment decision, use the following sentence B’).>
B’) I certify that the Consultant has been debarred by the World Bank Group for a period more
than one year BUT that on the date of issuance of the Request for Proposals at least three
(3) years had passed since the date of such debarment decision. Details of the debarment are
－ 127 －
as follows:
name of the debarred starting date of ending date of reason for debarment
firm debarment debarment
C) I certify that the Consultant will not enter into a subcontract with a firm or an individual
which has been debarred by the World Bank Group for a period more than one year, unless
on the date of the subcontract at least three (3) years have passed since the date of such
debarment decision.
D) I certify, on behalf of the Consultant and its subconsultants, that if selected to undertake
services in connection with the Contract, the Consultant and its subconsultants shall carry
out such services in continuing compliance with the terms and conditions of the Contract.
E) I further certify, on behalf of the Consultant and its subconsultants, that if the Consultant or
any of its subconsultants is requested, directly or indirectly, to engage in any corrupt or
fraudulent act or practice under any applicable law, such as the payment of a rebate, at any
time or any stage of a process of consultant selection such as negotiations, execution or
implementation of contract (including amendment thereof), the Consultant shall report all
relevant facts regarding such request to the relevant section in JICA (details of which are
specified below) in a timely manner.
JICA’s information desk on fraud and corruption (A report can be made to either of the
offices identified below.)
(1) JICA Headquarters: Legal Affairs Division, General Affairs Department
URL: https://www2.jica.go.jp/en/odainfo/index.php
Tel: +81 (0)3 5226 8850
(2) JICA XX office
Tel:
The Consultant acknowledges and agrees that the reporting obligation stated above shall
NOT in any way affect the Consultant’s responsibilities, obligations or rights, under relevant
laws, regulations, contracts, guidelines or otherwise, to disclose or report such request or
other information to any other person(s) or to take any other action, required to or allowed to,
be taken by the Consultant. The Consultant further acknowledges and agrees that JICA is
not involved in or responsible for the selection process in any way.
F) If any of the statements made herein is subsequently proven to be untrue or incorrect based
on facts subsequently determined, or if any of the warranties or covenants made herein is not
complied with, the Consultant will accept, comply with, and not object to any remedies
taken by the Client and any sanctions imposed by or actions taken by JICA.
－ 128 －
Authorized Signatory
[insert name of signatory; title]
For and on behalf of the Consultant

[insert name of the Consultant]
Date: [insert Date]
－ 129 －
－ 130 －

This Section includes the financial proposal forms that are to be completed by the shortlisted
Consultants and submitted as part of their proposals.
Financial Proposal Forms shall be completed in accordance with ITC 11.1. Table B of Form
FIN-3 shall be used only when the QBS method is adopted as specified in ITC 15.7, and FIN-5
shall be used only when price adjustments are allowed in the Contract as described in ITC
11.1(b)(v). The Client shall fill in all relevant details in FIN-5 in accordance with the guidance
and instructions provided therein. This Section IV includes also an Appendix providing
instructions on how to fill out each specific Form.
The “Boxed” notes indicated as “Notes for the Client” in FIN-3 and FIN-5 are not part of the
actual RFP, but contain guidelines and instructions for the Client and they shall be deleted from
the actual RFP issued to the Consultants. All other forms can be used without any modifications
to their contents or formats.
Italicised notes containing guidance and instruction are given solely for the Consultant as to
which data to be filled in in the respective form and they shall not be filled in or modified by
the Client. The “Notes for the Consultants” contained in this Section IV shall be included in the
actual RFP to be issued to the Consultants.
－ 131 －
－ 132 －
Section IV. Financial Proposal Forms FPF-1
Table of Financial Forms
FPF
Form FIN-1: Financial Proposal Submission Form..................................................................2
Form FIN-2: Summary of Costs ..............................................................................................3
Form FIN-3: Remuneration .....................................................................................................4
Form FIN-4: Reimbursable Expenses ......................................................................................6
Form FIN-5: Table of Adjustment Data...................................................................................7
Appendix: Instructions for Preparing Financial Proposal Forms ............................................. 11
－ 133 －
FPF-2 Section IV. Financial Proposal Forms
Form FIN-1: Financial Proposal Submission Form
Date : [insert date of Proposal submission]

Assignment : [insert name of Assignment]
To: [insert full Name and mailing address of Client]
Dear Sir/ Madam:
We, the undersigned, offer to provide the consulting services for [insert name of assignment] in
accordance with your Request for Proposals dated [insert Date of LOI] and our Proposal.
We are hereby submitting our Financial Proposal for the sum of [insert amount(s) in words and
figures1].
We hereby declare that:
(a) Our Financial Proposal shall be binding upon us subject to the modifications resulting from
Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the
date indicated in Section II, Data Sheet 7.1.
(b) We understand that the Client is not bound to accept any Proposal that the Client receives.
We remain,
Yours sincerely,
Authorized Signature : [insert signature of the person duly authorised to sign the
Proposal, in full and initials]
Name and Title of Signatory : [insert full name and title of the person above]
Name of Consultant : [inset name of firm or JV, as appropriate]
In the capacity of : [insert position of the person signing above]
Contact information : [insert mailing address]

1. Amounts must coincide with the ones indicated under Total in Form FIN-2. This amount is
inclusive of the local indirect taxes.
－ 134 －
Form FIN-2: Summary of Costs
Competitive Components: JPY AAA1 BBB2

______________________________________________________________________________
Remuneration
Reimbursable Expenses
Sub-Total3
Non-Competitive Components:
______________________________________________________________________________
Specified Provisional Sum4
Provisional Sum for Contingency Allowance4
Local Indirect Taxes Estimates5

- “Pay & Reimburse” Exemptions
- Paid by Client on behalf of Consultant
- Payable by the Consultant
_____________________________________________________________________________________________
Sub-Total
Total
1. The Consultant shall indicate other international trading currency(ies), if any.
2. The Consultant shall indicate the local currency.
3. The Consultant shall indicate the aggregate costs, which shall be exclusive of any items
included in the Non-Competitive Components as indicated in the form, in each currency for
remuneration and reimbursable expenses. Such aggregate costs must coincide with the sum of
the relevant sub-totals indicated in Form FIN-3 and Form FIN-4 provided in the Financial
Proposal.
4. Specified Provisional Sum and Provisional Sum for Contingency Allowance shall be
indicated, in accordance with DS 11.1(b)(ii). Provisional Sum for Contingency Allowance
shall be, either the exact amount in the applicable currency(ies), or the amount equivalent to
the relevant percentage of the summation of the Sub-Total of the Competitive Component and
the Specified Provisional Sum in currency(ies) in which the above summation is expressed.
5. The estimated amount of the local indirect taxes shall be inserted as follows:
(a) Taxes to be excepted as “Pay & Reimburse” exemptions, under ITC 11.2(c)(ii).
(b) Taxes to be Paid by Client on behalf of Consultant, under ITC 11.2(c)(iii).
(c) Taxes payable by the Consultant, under ITC 11.2(c)(iv).
－ 135 －
Form FIN-3: Remuneration

Table A. Summary – Remuneration
This Table A shall be used regardless of the selection method adopted as specified in ITC 15.7.
Key Experts
Employment Home Office Rate Field Rate Sub-
Name of Expert
Position
International/Local Status 1 Currency (per month) Months (per month) Months Total
XXX
Civil Engineer
(International)
YYY
Community Development Specialist
－ 136 －
(International)
ZZZ
Irrigation Specialist
(International)
Non-Key Experts
Employment Home Office Rate Field Rate Sub-
Name of Expert
Position
International/Local Status 1 Currency (per month) Months (per month) Months Total
AAA
Irrigation Specialist
(Local)

1. Full-time (FT) – employee of the lead firm or joint venture member or Subconsultant firm; Other Source (OS) – an Expert provided
by another source that is not a JV member or a Subconsultant firm; Independent Expert (IP) – independent, self-employed Expert.
Table B. Breakdown – Remuneration

This Table B shall be used only when the QBS method is adopted as specified in ITC 15.7; Otherwise it shall be deleted in its entirety.
EXPERT (a) (b) (c) (d) (e) (f) (g) (h) (i) (j)
Basic Monthly Social Overhead Sub-Total Fee Home Office Others5 Field Rate Multiplier Support
Salary Charges Rate Documents
Position Firm1 Type2 Employment Currency4 Amount Amount Amount Amount /Month Amount /Month
Full Name Status3 % of (a) % of (a) (a)+(b)+(c) % of (d) (d)+(e) % of (a) (f) + (g) (f) / (a)
－ 137 －
INITIALS FIRM NAME CERTIFIED AS CORRECT
Name : ____________________________________________
Position in Firm : ____________________________________________
Date : ____________________________________________

1. Initials of firm, JV member or Subconsultant firm (Indicate in the box, the firm represented by initials);
2. K=Key Expert, NK=Non-Key Expert
3. FT - Employee of the Consultant or lead Firm or a JV member firm or a Subconsultant firm.
OS - Expert provided by another source (which is not the Consultant, or lead firm or member firm of a JV or Subconsultant firm)
IP - Independent/ self-employed Expert
4. Currency of the country of the firm.
5. If applicable, provide explanations.
Form FIN-4: Reimbursable Expenses

The Client shall, indicate “Not Applicable” in columns “Type”, if the amount of Reimbursable
Expenses is not adjustable under lump-sum contract in accordance with SCC 6.2(b) of Section
IX. (Option B: Lump-Sum Contract).
Expenses – Foreign1 Unit2 Currency3 Unit Cost4 Qty5 Cost6 Type7

Per Diem
International Air Travel
Communications
Report Preparation
Production
Etc.8
Expenses – Local1 Unit2 Currency3 Unit Cost4 Qty5 Cost6 Type7
Per Diem
National Air Travel
Office Operations
Office Supplies
Supporting Staff
Etc.8

1. The Consultant shall complete this form with the details of items of reimbursable expenses,
in accordance with DS11.1(a)(ii).
2. The Consultant shall indicate the unit of expense (month, day, times, lump sum, etc.) under
this column.
3. The Consultant shall indicate the currency of expense (USD, JPY, etc.) under this column.
4. The Consultant shall input the cost per unit of expense (cost per month, cost per day, cost for
one time etc.) under this column.
5. The Consultant shall indicate the quantity (number of months, number of days, number of
times, etc.) under this column.
6. The Consultant shall indicate the total cost of expense (i.e.: Cost per Unit x Quantity) under
this column.
7. The Consultant shall indicate the Type of expense [this shall be either “URR” (Unit Rate
Reimbursement), ACR (Actual Cost Reimbursement). Refer to Item 6 of the Appendix to the
Financial Proposals for Instructions for Preparing Financial Proposal Forms.
8. The Consultant shall not include here any items of expenses indicated in the RFP as
Specified Provisional Sums.
－ 138 －
Form FIN-5: Table of Adjustment Data
Table A. Local Currency

The Client shall, indicate the necessary information under Remuneration, in columns (iii), and
provide fixed values in ‘a’ and ‘b’ in column (v) so that a + b = 1.00. (usually ‘a’ is between 0
to 0.1).
Column (iv) shall be left blank in the RFP, but shall be filled in with the relevant Base Values,
prior to contract signing, as stated in note 3 below.
(i) (ii) (iii) (iv) (v)

Payment Index description Source of Base value3 Coefficient4
Component index
Remuneration Nonadjustable N/A N/A a:
Remuneration - Local [insert Source of [insert Base Value] b:

index]
Total 1.00
Reimbursable [Reimbursable Expenses [Unit] [insert Source of [insert Base Value] a: 0
1
Expense - Local] index]
2
b: 1
a: 0
b: 1
a: 0
b: 1
a: 0
b: 1
a: 0
b: 1

1. The Consultant shall, in column (ii), under Reimbursable Expenses, insert the Unit Rate
Reimbursment (URR) expenses as indicated in FIN-4 together with the Unit of such expenses.
Refer to Item 6 of the Appendix to the Financial Proposals for Instructions for Preparing
Financial Proposal Forms.
2. The Consultant shall indicate the Source of Index for Reimbursable Expenses in column (iii).
3. The Base values (values as of the Base Date defined in GCC Clause 1) for Remuneration in
column (iv) will be provided by the Client prior to contract signing, and the Base values for
－ 139 －
Reimbursable Expenses may be left blank by the Consultant if they are not available prior to
submission of the Proposal, due to absence of the relevant publication. However, the
Consultant shall provide such Base Values prior to Contract signing.
4. The value of the fixed coefficient of the non-adjustable portion of each Reimbursable Expense,
represented by ‘a’ in table shall be equal to zero (), whereas the value of the fixed coefficient
of the adjustable portion of each Reimbursable Expense, represented by ‘b’ in table shall be
equal to one (1), as already indicated in the table.
－ 140 －
Table B. Foreign Currency1

The Client shall under Remuneration, provide fixed values in ‘a’ and ‘b’ in column (v) so
that a + b = 1.00 (usually ‘a’ is between 0 to 0.1).
Currency2: _________
(i) (ii) (iii) (iv) (v)

Payment Index description3 Source of Base value5 Coefficient6
Component index4
Remuneration Nonadjustable N/A N/A a:
Remuneration – Foreign [insert Source of [insert Base Value] b:

index]
Total 1.00
Reimbursable [Reimbursable Expenses [Unit] [insert Source of [insert Base Value] a: 0
Expense - Foreign] index]
b: 1
a: 0
b: 1
a: 0
b: 1
a: 0
b: 1
a: 0
b: 1

1. If so provided in DS 11.3, the Consultant may quote in more than one foreign currency and,
then this table shall be repeated for each of those foreign currencies.
2. The Consultant shall indicate at the top of the table, the foreign payment currency.
3. The Consultant shall, in column (ii), under Reimbursable Expenses, insert the Unit Cost
Reimbursable Expenses (URR) applicable to the assignment together with the Unit of such
expenses.
4. The Consultant shall indicate the source of each index in column (iii).
5. The Consultant shall provide the Base Values (values as of the Base Date defined in GCC
Clause 1) in column (iv). If they are not available prior to submission of the Proposal, due to
absence of the relevant publication, they may be left blank in the proposal but shall be
provided prior to Contract signing.
－ 141 －
6. The value of the fixed coefficient of the non-adjustable portion of each Reimbursable Expense,
represented by ‘a’ in table shall be equal to zero (), whereas the value of the fixed coefficient
of the adjustable portion of each Reimbursable Expense, represented by ‘b’ in table shall be
equal to one (1), as already indicated in the table.
－ 142 －
Appendix: Instructions for Preparing Financial Proposal Forms

With reference to the description of Table B: Breakdown of Remuneration of FIN-3 in Item 5
below, it shall only be provided when the QBS method is adopted as specified in ITC 15.7.
When the QCBS method is adopted, it shall be deleted in its entirety.
1. Forms FIN-1 to FIN-5 must be completed and submitted to the Client in hard and soft copies,
if required, strictly in accordance with the instructions.
2. It is the Consultant’s responsibility to ensure the correct Financial Proposal format is used
for the selection method indicated in Section I, Data Sheet.
3. Form FIN-1 Financial Proposal Submission Form shall be filled in according to the
instructions provided in the Form.
4. Form FIN-2 Form FIN-2: Summary of Costs provides a summary of the elements of
estimated costs for implementation of the proposed Consultant services.
5. Form FIN-3
Table A: Summary of Remuneration
(a) The purpose of Table A of Form FIN-3 is to identify the monthly billing rates for each
Key Expert and Non-Key Expert to be fielded by the Consultant as part of its proposed
team of Experts. It shall be noted that, for purposes of computation of remuneration
payable to Experts, the following shall apply:
(i) payments for periods of less than one month shall be calculated on:
a. an hourly basis for actual time spent in the Consultant’s home office and
directly attributable to the Services (one hour being equivalent to 1/Xth of a
month, where X = number of working hours per day x number of working days
per month, usually 176 (i.e. 8 x 22)); and
b. on a calendar-day basis for time spent away from home office (one day being
equivalent to 1/30th of a month).
(ii) in case of an International Expert working away from the Consultant’s home
office, times spent for international travel between the Client’s country and his/her
country of residence shall be calculated as working days and it shall be added to
his working period.
(b) The following details shall be shown for each Expert:

(i) Expert’s name
(ii) Type of Expert (whether Key Expert or Non-Key Expert)
(iii) Category (whether International Expert or Local Expert)
(iv) Employment status [refer to Form FIN-3, footnote 1 of Section IV].
a. Full-Time (FT) : Employee of the Consultant or lead Firm or a
JV member firm or a Subconsultant firm.
－ 143 －
b. Other source (OS) : Expert provided by another source

which is not the Consultant or lead firm or a
member firm of a JV, or a Subconsultant firm.
c. Independent Expert (IP) : Independent/ Self-employed Expert.
(v) Nominated position: same as that shown on Expert Schedule (Form TECH-7 of
Section III).
(vi) Currency: currency or currencies in which payments are to be made to the Experts.
(vii) Home office rate: remuneration rate which applies when an international expert
works in his/her country of residence or a local expert works in his/her usual place
of work.
(viii) Field rate: remuneration rate which applies when an international expert works in
a country other than his/her country of residence or a local expert works in a place
other than his/her usual place of work.
(ix) Months: number of months input to match that shown on the Expert Schedule
(Form TECH-7 of Section III).
(c) When QCBS is used, support documents relating to remuneration are generally not
required.
Table B: Breakdown of Remuneration (only for QBS)

The purpose Table B of Form FIN-3 is to provide details showing how the remuneration rate
was determined must be provided. These details include basic salary, social charges,
overhead fee and other special loadings to the basic salary that may be applicable, and these
shall be shown in the completed Table B.
The following provides guidance as to the meaning of these terms.

(a) The Basic Monthly Salary is the actual base salary payable on a regular basis by the
Consultant, lead firm or a member firm of a JV or a Subconsultant firm to its regular
full-time employee based on the employee’s contract of employment with the firm. This
is before any supplemental payments or any deductions are made to or from the salary.
During contract negotiations, the Consultant will be required to provide contracts of
employment or other relevant documents to be regarded as equivalent to the said
documents to support salaries the Consultant shows in the Financial Proposal.
(b) Social Charges represent costs to the Consultant of specific employee benefits such as
paid vacation, contributions to pension funds, insurance and similar costs directly
attributable to the employee. These costs shall be distinguished from the generalized
overhead costs of the firm.
(c) The Overhead Cost represents the Consultant’s normal overhead expense at the home
office that is attributable to its consulting activity. The Consultant and lead firm or
member firms of a JV or Subconsultant firms shall each show one overall average
percentage figure to be applied for all of their own experts who are regular full-time
employees. In the case of independent individual Experts contracted from outside the
Consultant’s own regular full-time employees, a suitably reduced overhead may be
shown as a percentage of their contracted cost.
－ 144 －
(d) The Fee or profit to be earned by the Consultant is computed as a percentage of the
summation of the basic monthly salary, the social charges and the overhead cost.
(e) Other Allowances provide for inclusion of any other payment the Consultant is
obligated in accordance with the Consultant’s employment policies, to add to the
Expert’s home office basic monthly salary when the Expert is working outside its home
country. For such cases during contract negotiations the Consultant must provide a copy
of the Expert’s employment conditions showing the Consultant’s obligation to make this
payment. When this allowance is accepted by the Client, it is computed at a percentage
of the Expert’s basic salary and is not subject to social charges, overhead cost or fee
additions. The maximum allowance the Client will accept is limited to 20 percent of the
Expert’s basic salary.
(f) The Multiplier shows the ratio between the home office rate per month and the basic
monthly salary. These multipliers are subject to negotiation.
(g) Support Documentation in the form of contract of employment or other relevant
documents to be regarded as equivalent to the said documents to support basic salaries
shown by the Consultant in the Financial Proposal and a copy of the latest set of annual
statement of income and expense of the Consultant or lead firm or member firms of a JV
or Subconsultant firms will be required for review by the Client during contract
negotiations. Annual statement shall be a copy certified by an independent auditor.
6. Form FIN-4 Reimbursable Expenses
The purpose of Form FIN-4 is to identify all reimbursable expenses considered by the
Consultant necessary to carry out the assignment.
(a) Reimbursable expenses may be used in both Time-Based and Lump-sum contracts.
(b) If any Provisional Sum is allowed for any reimbursable expense(s) in any part of the
Financial Proposal, such expense shall not be included as or under any item in this form.
(c) Each reimbursable expense shall be included either in the “Foreign” portion or in the
“Local” portion based on in which currency type (i.e. foreign or local) such expense is
intended to be incurred by the Consultant.
(d) In accordance with Clause 6.2 of General Conditions of Contract, there are two
categories of reimbursable expenses, which can be used by the Consultants on the basis
of their intended method of reimbursement. In case of lump-sum contract, the
reimbursable expenses are not adjustable unless otherwise agreed to be paid based on the
actual costs or unit rates of reimbursable expenses in SCC 6.2 (b) of Section IX. (Option
B: Lump-Sum Contract). They are:
(i) Unit Rate Reimbursement (“URR”) which means the expenses which are
reimbursed by the Client based on the Contract unit rates as adjusted in
accordance with the Contract, upon incurring of such expense by the Consultant
or elapse of the relevant period or interval as indicated in the Contract (such as
months). For such reimbursements, submission of evidence of expenses incurred
(such as receipt, delivery records, tickets) is not required and the rates and/or
prices are subject to adjustment during the performance of the Contract.
－ 145 －
(ii) Actual Cost Reimbursement" (“ACR”) which means the expenses which are
reimbursed by the Client based on the actual cost incurred by the Consultant upon
incurring of such expense. For such reimbursements, submission of evidence of
expenses incurred (such as receipts, delivery records, tickets) is required, and the
rates and/or prices are not subject to adjustment during the performance of the
Contract.
(e) Per Diems: the daily rate (i.e., one rate for all locations) which shall be calculated as the
weighted average (cost per day), on the basis of 30 days per calendar month, considering
the cost of accommodation, meals and all other similar expenses, reasonably incurred by:
(i) an International Expert, when he/she works in a country other than his/ her
country of residence .
(ii) a Local Expert, when he/she works at an any place other than his/ her normal
place of work.
(f) International Travel: International travel costs will show the airfares needed by
International Experts to travel from their home office, or regular place of work, to the
field, by the most appropriate and the most direct practicable route. Air travel cost shall
be estimated by business class for senior experts (normally more than 18 years of
working experiences) except for short-distance (less than 8 hours) flights and economy
class for other experts.
For International Experts spending twenty-four (24) consecutive months or more in the
Client’s country, one extra round trip will be reimbursed for every twenty-four (24)
months of assignment in the Client’s country. International Experts will be entitled to
such extra round trip only if upon their return to the Client’s country. International
Experts are scheduled to serve for the purposes of the Project for a further period of not
less than six (6) consecutive months.
Air transport for dependents: the cost of transportation to and from the Client’s country
of eligible dependents who shall be the spouse and not more than two (2) unmarried
dependent children under eighteen (18) years of age of those of the International Experts
assigned to resident duty in the Client’s country for the purpose of the Services for
periods of six (6) consecutive months or longer, provided that the stay of such
dependents in the Client’s country shall have been for not less than three (3) consecutive
months duration. If the assignment period for resident staff of the International Experts
will be thirty (30) months or more, one extra economy class air trip for their eligible
dependents for every twenty-four (24)-month assignment will be reimbursed.
The number of round trips, the cost for each trip and destinations shall be shown under
“air travel”.
(g) Miscellaneous Travel Expenses: a separate item “Miscellaneous Travel Expenses” shall
be shown to cover a lump sum allowance per round trip for processing necessary travel
documents (passport, visas, travel permits), airport taxes, transport to and from airports,
inoculations, the cost of excess baggage up to twenty (20) kilograms per person, or the
equivalent in cost of unaccompanied baggage or air freight for each International Expert
and each eligible dependent, etc.
－ 146 －
7. Form FIN-5 Table of Adjustment Data

When price adjustments are allowed in the Contract as described in ITC 11.1(b), the
Consultant shall fill in all necessary information following the relevant guidance and
instructions given in the form itself. For Reimbursable Expense, the information of the
expenses specified as URR in Form FIN-4 shall be filled.
8. Provisional Sum
The following shall be noted with respect to the Provisional Sums:
(a) A Provisional Sum is an amount of money allocated in the contract to allow for the cost
of any future service or expense, which may be needed during the course of the
assignment. The inclusion of such Provisional Sums often facilitates budgetary approval
by avoiding the need to request periodic supplementary approvals as the future need
arises. Provisional Sums may be allocated or designated under one or both of the
following categories, as appropriate.
(i) Specified Provisional Sum.

In case of the Specified Provisional Sum, the estimated cost of any such service or
expense shall be designated usually as a sum, in the summary of the total cost, with
a brief description of such service or expense, as the case may be.
(ii) Provisional Sum for Contingency Allowance.

The Contingency Allowance is also a Provisional Sum which is allocated in the
contract to cover future additional costs which may arise due to (i) increased
quantity (such as a requirement for additional man-months or expenditures beyond
the quantities already allocated in the Contract) and/or (ii) price adjustments (if
provided under the Contract), and/or (iii) any other event which entitles the
Consultant to additional payment.
(b) Provisional Sums included and so designated in these Financial Proposal Forms under
‘Specified Provisional Sums’ and/or the ‘Provisional Sum for Contingency Allowance’
shall be expanded in whole or in part at the sole discretion of the Client in accordance
with Clause 2.6.4 of the Conditions of Contract.
－ 147 －
－ 148 －
Section V. Eligible Source Countries ESC-1
Section V. Eligible Source Countries of Japanese ODA Loans

This Section contains information and provisions as to the Eligible Source Countries
applicable for the Consultants, as included in the Loan Agreement with JICA.
The Client shall insert below, all relevant information and provisions cited from the Loan
Agreement with JICA. If any additional documents are required to be submitted by the
Consultant as evidence of compliance of the provisions above, such additional documents shall
also be listed in Section II, Data Sheet, under ITC 10.1(d).
－ 149 －
－ 150 －
PART 2 - TERMS OF REFERENCE
－ 151 －
－ 152 －
Section VI. Terms of Reference TOR-1
Section VI. Terms of Reference

This Section describes the objectives, scope of services, activities and tasks to be performed
and their timing, the relevant background information, respective responsibilities of the Client
and the Consultant, the required experience and qualifications of the Key Experts, the expected
results and deliverables of the assignment including any reporting and submission
requirements.
This Section shall not be used to modify or delete any provision in Section I and II above.
Any assistance which could be provided by the Client for the assignment such as staff, office
space, furniture and equipment are also included in this section.
The Terms of Reference typically consists of the following chapters:

Chapter 1. Background.
Chapter 2. Objectives of Consulting Services.
Chapter 3. Scope of Consulting Services.
Chapter 4. Expected Time Schedule.
Chapter 5. Staffing (Expertise Required).
Chapter 6. Reporting.
Chapter 7. Obligations of Executing Agency.
The Terms of Reference prepared by the Client and agreed with JICA shall be inserted
hereunder.
－ 153 －
－ 154 －
PART 3 – CONDITIONS OF CONTRACT
AND CONTRACT FORMS
－ 155 －
－ 156 －
－ 157 －
－ 158 －
Conditions of Contract and Contract Forms (Option A: Time-Based Contract)
This Contract for Consulting Services consists of four parts:

(a) the Form of Contract to be signed by the Client and the Consultant (Section VII of this
SRFP),
(b) the General Conditions of Contract (GCC) (Section VIII of this SRFP),
(c) the Special Conditions of Contract (SCC) (Section IX of this SRFP), and
(d) the Appendices (Section X of this SRFP).
The time-based contract is generally recommended for any assignment of Consultancy Services.
In particular, (i) when the scope of the Services cannot be established with sufficient precision, or
(ii) when the duration and quantity of Services depends on variables that are beyond the control
of the Consultant, the time-based contract is advisable.
Moreover, this type of Contract is appropriate for consulting services which includes construction
supervision. In the time-based contract, the Consultant provides Services on a timed basis, and
the cost of such Services is based on:
(a) the agreed unit rates for the Consultant’s staff multiplied by the actual time spent by the staff
in executing the assignment, and
(b) reimbursable expenses using either the actual expenses incurred and/or the agreed unit prices.
This type of Contract requires the Client to closely supervise the Consultant and to be involved in
the daily execution of the assignment.
－ 159 －
Conditions of Contract and Contract Forms (Option A: Time-Based Contract)
Table of Contents
Form of Contract ......................................................................................................FOC(A)-1

General Conditions of Contract ............................................................................... GCC(A)-1
Special Conditions of Contract ................................................................................. SCC(A)-1
Appendices .............................................................................................................. APP(A)-1
－ 160 －
Section VII. Form of Contract (Option A: Time-Based Contract)
Section VII. Form of Contract

This Section contains the Form of Contract which shall be executed between the Client and the
successful Consultant after award of the Contract.
The Form of contract shall be kept untouched during the proposal stage and it shall only be
completed prior to signing of the Contract, when the Consultant is selected, and all relevant
details are known.
－ 161 －
－ 162 －
Section VII. Form of Contract (Option A: Time-Based Contract) FOC(A)-1
Form of Contract
TIME-BASED
This CONTRACT (hereinafter called the “Contract”) is made the [day] day of the month of
[month], [year], between, on the one hand, [name of Client] (hereinafter called the “Client”) and,
on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
[Note: If the Consultant consists of more than one entity all of which are liable under the
contract, the above shall be partially amended to read as follows: …(hereinafter called the
“Client”) and, on the other hand, a Joint Venture consisting of the following entities, each of
which will be jointly and severally liable to the Client for all the Consultant’s obligations under
this Contract, namely, [name of member] and [name of member] (hereinafter collectively called
the “Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as
defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that it has the required professional
skills, expertise and technical resources, has agreed to provide the Services on the
terms and conditions set forth in this Contract;
(c) by an Agreement dated [day, month, year] (hereinafter called the Loan Agreement)
between the [name of Borrower] (hereinafter called the Borrower) and the Japan
International Cooperation Agency (hereinafter called “JICA”), JICA has agreed to
make a loan to the Borrower for the purpose of financing [name of the Project]
(hereinafter called the Project);
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:
(i) This Form of Contract;

(ii) Minutes of Contract Negotiation;
(iii) The Special Conditions of Contract (SCC);
(iv) The General Conditions of Contract (GCC);
(v) The following Appendices:
Appendix A : Description of Services

Appendix B : Expert Schedule
Appendix C : Summary of Cost Breakdown
Appendix D : Remuneration Cost Breakdown
Appendix E : Reimbursable Cost Breakdown
－ 163 －
FOC(A)-2 Section VII. Form of Contract (Option A: Time-Based Contract)
Appendix F : Table of Adjustment Data

Appendix G : Form of Advance Payment Security
Appendix H : Acknowledgment of Compliance with Guidelines for the
Employment of Consultants under Japanese ODA Loans
Appendix I : Eligible Source Countries of Japanese ODA Loans
In the event of any ambiguity or conflict between the documents listed above, the order of
precedence shall be the order in which the documents are listed in this Clause 1.
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in
the Contract, in particular:
(a) the Consultant shall carry out the Services in accordance with the provisions of the
Contract; and
(b) the Client shall make payments to the Consultant in accordance with the provisions
of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
For and on behalf of [name of Client]
[Authorized Representative of the Client – name, title and signature]
For and on behalf of [name of Consultant or Name of a Joint Venture]
[Authorized Representative of the Consultant – name and signature]
[For a JV, only the lead member shall sign, in which case the Power of Attorney to sign on
behalf of all members shall be attached.]
For and on behalf of each of the members of the Consultant [insert the name of the JV]
[Name of the lead member]
[Authorized Representative on behalf of a JV]
－ 164 －
Section VIII. General Conditions of Contract (Option A: Time-Based Contract)
Section VIII. General Conditions of Contract

This Section contains the General Conditions of Contract (Standard GCC) which are required
to be used in the Request for Proposals for the Time-Based Contract of assignments financed
by JICA, and they shall be used without any modification.
A copy of the Standard GCC shall be attached to the Request for Proposals/ Contract prepared
by the Client. If the General Conditions of Contract in the Request for Proposals/ Contract
prepared by the Client contain modifications from the Standard GCC, JICA will not consider
them valid and require the Client to modify the Request for Proposals/ Contract so that the
Standard GCC, as defined above, shall apply.
－ 165 －
－ 166 －
Section VIII. General Conditions of Contract (Option A: Time-Based Contract) GCC(A)-1
General Conditions of Contract
Contents
GCC(A)
1. General Provisions ............................................................................................................3
1.1 Definitions.................................................................................................................3
1.2 Relationship between the Parties ................................................................................5
1.3 Law Governing Contract............................................................................................5
1.4 Language...................................................................................................................5
1.5 Headings ...................................................................................................................5
1.6 Communications........................................................................................................5
1.7 Location ....................................................................................................................6
1.8 Authority of Lead Member ........................................................................................6
1.9 Authorized Representatives .......................................................................................6
1.10 Corrupt and Fraudulent Practices ...............................................................................6
1.11 Monitoring by JICA...................................................................................................6
1.12 Difference of Opinion................................................................................................7
1.13 Eligibility of Consultant.............................................................................................7
2. Commencement, Completion, Modification and Termination of Contract........................7
2.1 Effectiveness of Contract ...........................................................................................7
2.2 Termination of Contract for Failure to Become Effective...........................................7
2.3 Commencement of Services.......................................................................................8
2.4 Expiration of Contract ...............................................................................................8
2.5 Entire Agreement.......................................................................................................8
2.6 Modifications ............................................................................................................8
2.7 Force Majeure ......................................................................................................... 10
2.8 Suspension .............................................................................................................. 11
2.9 Termination ............................................................................................................. 12
3. Obligations of the Consultant ........................................................................................ 15
3.1 General.................................................................................................................... 15
3.2 Conflict of Interest................................................................................................... 15
3.3 Confidentiality......................................................................................................... 16
3.4 Liability of the Consultant ....................................................................................... 16
3.5 Insurance to be Taken Out by the Consultant ........................................................... 18
3.6 Accounting, Inspection and Auditing ....................................................................... 18
3.7 Reporting................................................................................................................. 18
3.8 Property of the Reports and Records ........................................................................ 19
3.9 Equipment, Vehicles and Materials Furnished by the Client..................................... 19
3.10 Equipment and Materials Provided by the Consultant .............................................. 19
4. Consultant’s Experts and Subconsultants....................................................................... 19
－ 167 －
GCC(A)-2 Section VIII. General Conditions of Contract (Option A: Time-Based Contract)
4.1 Description of Experts ............................................................................................. 19

4.2 Replacement of Key Experts.................................................................................... 20
4.3 Approval of Additional Key Expert ......................................................................... 20
4.4 Removal of Experts or Subconsultants..................................................................... 20
4.5 Replacement/ Removal of Experts – Impact on Payments........................................ 21
4.6 Working Hours, Overtime, Leave, etc...................................................................... 21
5. Obligations of the Client................................................................................................ 21
5.1 Assistance and Exemptions...................................................................................... 21
5.2 Access to Project Site .............................................................................................. 22
5.3 Change in the Applicable Law ................................................................................. 22
5.4 Services, Facilities and Property of the Client .......................................................... 22
5.5 Counterpart Personnel.............................................................................................. 23
5.6 Payment Obligation ................................................................................................. 23
6. Payments to the Consultant............................................................................................ 23
6.1 Contract Price .......................................................................................................... 23
6.2 Remuneration and Reimbursable Expenses .............................................................. 24
6.3 Duties, Taxes and Levies ......................................................................................... 25
6.4 Currency of Payment ............................................................................................... 25
6.5 Terms and Conditions of Payment ........................................................................... 25
6.6 JICA Disbursement Procedure ................................................................................. 27
6.7 Interest on Delayed Payments .................................................................................. 27
6.8 Adjustment for Changes in Cost .............................................................................. 28
7. Fairness and Good Faith ................................................................................................ 29
7.1 Good Faith............................................................................................................... 29
8. Settlement of Disputes................................................................................................... 29
8.1 Amicable Settlement................................................................................................ 29
8.2 Dispute Resolution .................................................................................................. 29
－ 168 －
1. GENERAL PROVISIONS
1.1 Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
(a) “Applicable Guidelines” means the Guidelines for the

Employment of Consultants under Japanese ODA Loans,
specified in the Special Conditions of Contract (SCC).
(b) “Applicable Law” means the laws and any other instruments
having the force of law in the Client’s country, or in such other
country as may be specified in the SCC, as they may be issued
and in force from time to time.
(c) “Base Date” means the date 28 days prior to the latest date for
submission of the Financial Proposal.
(d) “Borrower” means the Government, Government agency or

other entity that signs the Loan Agreement with JICA.
(e) “Client” means the entity, named as Client in the SCC.
(f) “Consultant” means the firm or a JV, named as Consultant in

the SCC.
(g) “Contract” means the legally binding written agreement signed

between the Client and the Consultant and includes all the
attached documents listed in paragraph 1 of the Form of
Contract (Minutes of Contract Negotiation, the General
Conditions (GCC), the Special Conditions (SCC), and the
Appendices).
(h) “Contract Price” means the amount stated in Clause SCC

6.1(a).
(i) “day” means calendar day unless indicated otherwise.
(j) “Effective Date” means the date on which this Contract comes
into force and effect pursuant to Clause GCC 2.1.
(k) “Experts” means, collectively, Key Experts, Non-Key Experts,

or any other professional personnel of the Consultant or
Subconsultant assigned by the Consultant to perform the
Services or any part thereof under the Contract.
－ 169 －
(l) “Foreign Currency” means any currency other than the

currency of the Client’s country.
(m) “GCC” means these General Conditions of Contract.
(n) “Government” means the Government of the Client’s country.
(o) “JICA” means the Japan International Cooperation Agency.
(p) “Joint Venture” or “JV” means any combination of two or

more firms in the form of a joint venture, consortium,
association or other unincorporated grouping. A Joint Venture
may or may not have the legal personality distinct from its
members.
(q) “Key Expert(s)” means an individual professional assigned by

the Consultant to perform the Services or any part thereof
under the Contract, whose skills, qualifications, knowledge and
experience are critical to the performance of the Services under
the Contract and whose Curricula Vitae (CV) was/were
evaluated during the selection process of the Consultant.
(r) “Local Currency” means the currency of the Client’s country.
(s) “Non-Key Expert(s)” means an individual professional

assigned by the Consultant or its Subconsultant to perform the
Services or any part thereof under the Contract, whose
Curricula Vitae (CV) was/ were not evaluated individually,
during the selection of the Consultant.
(t) “Party” means the Client or the Consultant, as the case may be,
and “Parties” means both of them.
(u) “Provisional Sum” means an amount of money allocated in the

Contract to allow for the cost of any future service or expense,
which may be needed during the course of the assignment.
Provisional Sums may be allocated or designated under the
Specified Provisional Sum and/or Provisional Sum for
Contingency Allowance, as appropriate.
(v) “Provisional Sum for Contingency Allowance” means the

amount is allocated in the contract to cover future additional
costs which may arise due to (i) increased quantity (such as a
requirement for additional man-months or expenditures
beyond the quantities already allocated in the Contract) and/or
(ii) price adjustments (if provided under the Contract), and/or
－ 170 －
(iii) any other event which entitles the Consultant to

additional payment.
(w) “SCC” means the Special Conditions of Contract by which the

GCC may be amended or supplemented.
(x) “Services” means the work to be performed by the Consultant

pursuant to this Contract, as described in Appendix A.
(y) “Specified Provisional Sum” means the estimated cost of any

such service or expense which shall be designated usually as a
sum, in the summary of the total cost, with a brief description
of such service or expense, as the case may be.
(z) “Subconsultant(s)” means a firm or an individual to

whom/which the Consultant subcontracts any part of the
Services while remaining solely liable for the execution of the
Contract.
(aa) “Third Party” means any person or entity other than the Client,
the Consultant or a Subconsultant.
1.2 Relationship Nothing contained herein shall be construed as establishing a

between the relationship of master and servant or of principal and agent as
Parties between the Client and the Consultant. The Consultant, subject to
this Contract, has complete charge of Experts and Subconsultants, if
any, performing the Services and shall be fully responsible for the
Services performed by them or on their behalf hereunder.
1.3 Law Governing This Contract, its meaning and interpretation, and the relation
Contract between the Parties shall be governed by the Applicable Law.
1.4 Language This Contract shall be executed in the language specified in the
SCC, which shall be the binding and controlling language for all
matters relating to the meaning or interpretation of this Contract.
1.5 Headings The headings shall not limit, alter or affect the meaning of this
Contract.
1.6 Communications 1.6.1 Any communication required or permitted to be given or

made pursuant to this Contract shall be in writing in the
language specified in Clause GCC 1.4. Any such
communication shall be deemed to have been given or made
when delivered in person to an authorized representative of
the Party to whom the communication is addressed, or when
sent to such Party at the address specified in the SCC.
－ 171 －
1.6.2 A Party may change its address for notice hereunder by

giving the other Party any communication of such change to
the address specified in the SCC.
1.7 Location The Services shall be performed at such locations as are specified in
Appendix A and, where the location of a particular task is not so
specified, at such locations, whether in the Client’s country or
elsewhere, as the Client may approve.
1.8 Authority of If the Consultant is a JV:

Lead Member (a) the members of the JV are jointly and severally liable to the
Client for the performance of the Contract.
(b) the members shall hereby authorize the lead member specified
in the SCC to act on their behalf in exercising all the
Consultant’s rights and obligations towards the Client under
this Contract, including, but not limited to, the receiving of
instructions and payments from the Client.
1.9 Authorized Any action required or permitted to be taken, and any document
Representatives required or permitted to be executed under this Contract by the
Client or the Consultant may be taken or executed by the
representatives specified in the SCC.
1.10 Corrupt and If the Client determines, based on reasonable evidence, that the
Fraudulent Consultant has engaged in corrupt or fraudulent practices, in
Practices competing for or in executing the Contract, then the Client may,
after giving 14 days’ notice to the Consultant, terminate the
Contract and expel the Consultant from the Project site, and the
provisions of Clause GCC 2.9 shall apply as if such termination had
been made under Clause GCC 2.9.1.
Should any Expert or Subconsultant of the Consultant be
determined, based on reasonable evidence, to have engaged in
corrupt or fraudulent practice during the execution of the work then
that Expert or Subconsultant shall be immediately removed and
replaced by a suitable Expert or Subconsultant in accordance with
Clauses GCC 4.4 and 4.5.
The Consultant is required to comply with JICA's policy in regard
to corrupt and fraudulent practices as declared in Appendix H.
1.11 Monitoring by Without assuming the responsibilities of the Client or the

JICA Consultant, JICA may monitor the Services as necessary in order to
satisfy itself that it is being carried out in accordance with
appropriate standards and is based on acceptable data. As
appropriate, JICA may take part in discussions between the Client
－ 172 －
and the Consultant. However, JICA shall not be liable in any way
for the performance of the Services by reason of such monitoring or
participation in discussions. Neither the Client nor the Consultant
shall be released from any responsibility of this Contract by reason
of JICA’s monitoring or participation in discussion.
1.12 Difference of In the case of a difference of opinion between the Client and the
Opinion Consultant on any important matters involving professional
judgment that might affect the proper evaluation or execution of the
Project, the Client shall allow the Consultant to submit promptly to
the Client a written report and, simultaneously, to submit a copy to
JICA. The Client shall forward the report to JICA with its comments
in time to allow JICA to study it and communicate with the Client
before any irreversible steps are taken in the matter. In cases of
urgency, the Consultant has the right to request the Client and/or
JICA that the matter be discussed immediately between the Client
and JICA.
1.13 Eligibility of The Consultant shall meet the requirements as to eligibility of the
Consultant Consultants as specified in Appendix I.
2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT
2.1 Effectiveness of With respect to the effectiveness of the Contract, the following shall
Contract apply:
(a) Unless otherwise specified in the SCC, this Contract shall
come into force and effect on the date (the “Effective Date”)
when:
(i) this Contract has been signed by the Parties; and
(ii) this Contract has been reviewed and concurred by JICA.
(b) Upon fulfillment of the conditions indicated above, the Client

shall issue a written notice to the Consultant which confirms the
Effective Date and instructs the Consultant to deliver an
advance payment security and an invoice for advance payment
to the Client.
(c) The Consultant shall submit the required advance payment

security and the invoice for the advance payment, pursuant to
Clause GCC 6.5(a), within fourteen (14) days or within such
other period specified in the SCC following the receipt of the
notice specified in this Clause GCC 2.1.
2.2 Termination of Unless a different period of time is otherwise specified in the SCC,
Contract for if this Contract has not become effective within four (4) months after
Failure to the date of the Contract signed by the Parties, the Consultant or the
－ 173 －
Become Effective Client may, by not less than twenty-one (21) days written notice to
the other Party, declare this Contract to be null and void, and in the
event of such a declaration by either Party, neither Party shall have
any claim against the other Party with respect hereto.
2.3 Commencement With respect to the commencement of the Services, the following
of Services shall apply:
(a) Subject to Clause GCC 6.5(a), the Consultant shall commence
carrying out the Services not later than fourteen (14) days from
the receipt of the advance payment.
(b) The Consultant shall confirm in writing the date of

commencement of the Services and availability of Key Experts
before starting to deliver the Services.
(c) In the absence of such confirmation, the Consultant is deemed

to have commenced the services on the last day of the above
period of fourteen (14) days.
2.4 Expiration of Unless terminated earlier pursuant to Clause GCC 2.9, this Contract
Contract shall expire at the end of such time period, as specified in the SCC,
after the commencement of the Services specified in Clause GCC
2.3.
2.5 Entire This Contract contains all covenants, stipulations and provisions
Agreement agreed by the Parties. No agent or representative of either Party has
authority to make, and the Parties shall not be bound by or be liable
for, any statement, representation, promise or agreement not set forth
herein.
2.6 Modifications
2.6.1 Modifications (a) Any modification or variation of the terms and conditions of
or Variations this Contract, including any modification or variation of the
scope of the Services, may only be made by written agreement
between the Parties. However, each Party shall give due
consideration to any proposals for modification or variation
made by the other Party.
(b) In case of important modifications or variations, the prior

written concurrence of JICA is required.
2.6.2 Extension If the Consultant has been delayed or impeded in the performance of
any of its obligations under this Contract by any of the reasons
specified in paragraphs (a) through (f) of this Clause GCC 2.6.2, the
contract term as set forth in Clause GCC 2.4 shall be extended by
－ 174 －
such period as shall be fair and reasonable in all the circumstances

and as shall fairly reflect the delay or impediment sustained by the
Consultant, and an appropriate adjustment in the Contract Price
(which includes remuneration and/or reimbursable expenses, as
applicable) shall be made accordingly.
(a) Any modifications or variations pursuant to Clause GCC 2.6.1;
(b) Any occurrence of Force Majeure pursuant to Clause GCC
2.7;
(c) Any suspension by the Client pursuant to Clause GCC 2.8.1
(c), suspension or reduction in the rate of performance of the
Services pursuant to Clause GCC 2.8.2;
(d) Any unreasonable delay by the Client in giving his decision,
approval or consent (where required) to the documents (e.g.
designs, plans, etc.) prepared and submitted by the Consultant;
(e) Any act or omission of or any default or breach of this
Contract by the Client or any act or omission of any other
consultants and/or contractors employed by the Client; or
(f) Any other matter mentioned in this Contract as giving rise to
an entitlement to an extension of the contract term.
2.6.3 Consultant’s (a) Except where otherwise provided elsewhere in this Contract,
Claims the Consultant shall submit to the Client a notice of a claim for
an extension of the contract term and/or adjustment in the
Contract Price, together with particulars of the event or
circumstance justifying such extension and adjustment, as soon
as reasonably practicable after the occurrence of such event or
circumstance. As soon as reasonably practicable after the
receipt of such notice and supporting particulars of the claim,
the Client and the Consultant shall agree upon the extended
period and/or the adjusted Contract Price.
(b) The Consultant shall at all times use all commercially

reasonable endeavors to minimize any delay in the
performance of its obligations under this Contract.
(c) Disagreement between the Parties as to any modification or

variation, and extension shall be settled according to Clause
GCC 8.
2.6.4 Provisional (a) Each Provisional Sum shall only be used, in whole or in part, in
Sum accordance with the instructions of the Client which may
involve or relate to the services to be provided or expenditures
to be incurred in the course of the assignment.
(b) The total sum paid to the Consultant shall include only such
－ 175 －
amounts for services or expenditures to which the Provisional

Sum relates, as the Client shall have instructed. Each
Provisional Sum shall be used under Clause GCC 2.6.1 as a
modification or variation of the scope of Services, except for
the use of Provisional Sum for Continegency Allowance in
accordance with GCC 6.8.
2.7 Force Majeure
2.7.1 Definition (a) For the purposes of this Contract, “Force Majeure” means an
event which is beyond the reasonable control of a Party, is not
foreseeable, is unavoidable, and which makes a Party’s
performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the
circumstances, and subject to those requirements, includes, but
is not limited to, war, riots, terrorism, civil disorder,
earthquake, fire, explosion, storm, flood or other adverse
weather conditions, strikes, lockouts or other industrial action,
confiscation or any other action by Government agencies.
(b) Force Majeure shall not include (i) any event which is caused
by the negligence or intentional action of a Party or such
Party’s Experts, Subconsultants or agents or employees, nor (ii)
any event which a diligent Party could reasonably have been
expected both to take into account at the time of the conclusion
of this Contract, and avoid or overcome in the carrying out of
its obligations hereunder.
(c) Force Majeure shall not include insufficiency of funds or

failure to make any payment required hereunder.
2.7.2 No Breach of The failure of a Party to fulfill any of its obligations hereunder shall
Contract not be considered to be a breach of, or default under, this Contract
insofar as such inability arises from an event of Force Majeure,
provided that the Party affected by such an event has taken all
reasonable precautions, due care and reasonable alternative
measures, all with the objective of carrying out the terms and
conditions of this Contract.
2.7.3 Measures to be (a) A Party affected by an event of Force Majeure shall continue to
Taken perform its obligations under the Contract as far as is
reasonably practical and shall take all reasonable measures to
minimize the consequences of any event of Force Majeure.
(b) A Party affected by an event of Force Majeure shall notify the

other Party of such event as soon as possible, and in any case
not later than fourteen (14) days following the occurrence of
－ 176 －
such event, providing evidence of the nature and cause of such

event, and shall similarly give written notice of the restoration
of normal conditions as soon as possible.
(c) Any period within which a Party shall, pursuant to this

Contract, complete any action or task, shall be extended for a
period equal to the time during which such Party was unable to
perform such action as a result of Force Majeure.
(d) During the period of their inability to perform the Services as a

result of an event of Force Majeure, the Consultant, upon
instructions by the Client, shall either:
(i) demobilize, in which case the Consultant shall be

reimbursed for additional costs they reasonably and
necessarily incurred, and, if required by the Client, in
reactivating the Services; or
(ii) continue the Services to the extent reasonably possible, in
which case the Consultant shall continue to be paid
under the terms of this Contract and be reimbursed for
additional costs reasonably and necessarily incurred.
(e) In the case of disagreement between the Parties as to the

existence or extent of Force Majeure, the matter shall be settled
according to Clause GCC 8.
2.8 Suspension
2.8.1 Suspension by (a) The Client may, by written notice of suspension to the
Client Consultant, suspend, in whole or part, the Services and such
suspension continues until the Client gives a written permission
or instruction to proceed.
(b) The Client may suspend, in whole or part, the Services if an

event shall have happened and be continuing, in which the
Consultant fails to perform any of its obligations under this
Contract, including the carrying out of the Services, provided
that such notice of suspension shall:
(i) specify the nature of the failure, and

(ii) request the Consultant to remedy such failure within a
period not exceeding twenty-eight (28) days after receipt
by the Consultant of such notice of suspension.
(c) If the Project or the Services are suspended by the Client for
any reason other than those provided in Clause GCC 2.8.1 (b)
－ 177 －
more than twenty-eight (28) days, over the term of this Contract,
the Consultant shall be paid for all services performed and
reimbursable expenses incurred prior to the receipt of a notice of
suspension.
(d) During any suspension of the Services under Clause GCC

2.8.1 (c), the Consultant shall be compensated for any costs of
maintaining fixed assets, the costs of leases or other items
acquired for the Project, as well as all expenses reasonably
incurred by, including but not limited to, temporary
demobilization, reassignment of the Experts. In addition, upon
resumption of the Services, the Client shall compensate the
Consultant for expenses incurred as a result of the resumption of
its services, and the Consultant's schedules (Expert and other
relevant schedules) shall be appropriately adjusted.
2.8.2 Suspension by Without prejudice to entitlement to financing charges on late

Consultants payments under Clause GCC 6.7, the Consultant may suspend
the Services or reduce the rate of performance of the Services
after twenty-eight (28) days prior notice to the Client, if the
Client fails to pay the Consultant the amount due, pursuant to
Clause GCC 6.5 (c). In no event shall the suspension of the
Services or reduction of the rate of performance of the Services
pursuant to this Clause GCC 2.8.2 be subject to termination of
this Contract by the Client pursuant to Clause GCC 2.9.1.
2.9 Termination This Contract may be terminated by either Party as per provisions set
up below:
2.9.1 Termination by The Client may terminate this Contract in case of the occurrence of
Client any of the events specified in paragraphs (a) through (f) of this
Clause GCC 2.9.1. In such an occurrence the Client shall give at
least twenty-eight (28) days’ written notice of termination to the
Consultant in case of the events referred to in (a) through (e); and at
least fifty-six (56) days’ written notice in case of the event referred
to in (f):
(a) If the Consultant fails to remedy a failure in the performance of
its obligations hereunder, as specified in a notice of suspension
pursuant to Clause GCC 2.8.1 (b);
(b) If the Consultant becomes (or, if the Consultant consists of

more than one entity, if any of its members becomes) insolvent
or bankrupt or enter into any agreements with their creditors
for relief of debt or take advantage of any law for the benefit of
debtors or go into liquidation or receivership whether
compulsory or voluntary;
－ 178 －
(c) If the Consultant fails to comply with any final decision

reached as a result of arbitration proceedings pursuant to
Clause GCC 8;
(d) If, as the result of Force Majeure, either Party is unable to

fulfill its contractual obligations for a period of not less than
fifty-six (56) days;
(e) If the Consultant fails to confirm availability of Key Experts as

required in Clause GCC 2.3(b); and
(f) If the Client, in its sole discretion and for any reason
whatsoever, decides to terminate this Contract.
2.9.2 Termination by The Consultant may terminate this Contract, by not less than twenty-
Consultant eight (28) days’ written notice to the Client, such notice to be given
if any of the events specified in paragraphs (a) through (f) of this
Clause GCC 2.9.2 occurs:
(a) If the Client fails to pay any money due to the Consultant
pursuant to this Contract and not subject to dispute pursuant to
Clause GCC 8 within forty-two (42) days after receiving
written notice from the Consultant that such payment is
overdue;
(b) If, as the result of Force Majeure, either Party is unable to

fulfill its contractual obligationsfor a period of not less than
(c) If the Client fails to comply with any final decision reached as
a result of arbitration pursuant to Clause GCC 8;
(d) If the Client is in material breach of its obligations pursuant to

this Contract and has not remedied the same within forty-two
(42) days (or such longer period as the Consultant may have
subsequently approved in writing) following the receipt by the
Client of the Consultant’s notice specifying such breach;
(e) If the Services are suspended pursuant to Clause GCC 2.8.1 (c)
for more than eighty-four (84) days; and
(f) If the Client becomes bankrupt or insolvent, goes into

liquidation, has a receiving or administration order made
against him, compounds with his creditors, or carries on
business under a receiver trustee or manager for the benefit of
－ 179 －
his creditors, or if any act is done or event occurs which (under

applicable Laws) has a similar effect to any of these acts or
events.
2.9.3 Cessation of Upon termination of this Contract pursuant to Clauses GCC 2.2 or
Rights and GCC 2.9, or upon expiration of this Contract pursuant to Clause
Obligations GCC 2.4, all rights and obligations of the Parties hereunder shall
cease, except (i) such rights and obligations as may have accrued on
the date of termination or expiration, (ii) the obligation of
confidentiality set forth in Clause GCC 3.3, (iii) the Consultant’s
obligation to permit inspection, copying and auditing of their
accounts and records set forth in Clause GCC 3.6, and (iv) any right
which a Party may have under the Applicable Law.
2.9.4 Cessation of Upon termination of this Contract by notice of either Party to the
Services other pursuant to Clauses GCC 2.9.1 or GCC 2.9.2, the Consultant
shall, immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and
orderly manner and shall make every reasonable effort to keep
expenses for this purpose to a minimum. With respect to equipment,
vehicles and materials provided by the Client, the Consultant shall
proceed as provided by Clause GCC 3.9.
2.9.5 Payment upon Upon termination of this Contract pursuant to Clauses GCC 2.9.1 or
Termination GCC 2.9.2, the Client shall make the following payments to the
Consultant:
(a) remuneration pursuant to Clause GCC 6.2 for Services

satisfactorily performed prior to the effective date of
termination, and reimbursable expenses pursuant to Clause
GCC 6.2 for expenses actually incurred prior to the effective
date of termination; and
(b) in the case of termination pursuant to paragraphs (d) and (f) of

Clause GCC 2.9.1 and to GCC 2.9.2, reimbursement of any
reasonable cost incidental to the prompt and orderly termination
of this Contract including demobilization, associated overhead
cost, the cost of the return travel of the Experts and their
eligible dependents, and all other expenses, damages and losses
resulting from the termination.
2.9.6 Disputes about If either Party disputes whether an event specified in paragraphs (a)
Events of through (e) of Clause GCC 2.9.1 or in Clause GCC 2.9.2 has
Termination occurred, such Party may, within forty-two (42) days after receipt of
notice of termination from the other Party, refer the matter for
dispute settlement in accordance with the procedures stated in Clause
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GCC 8, and this Contract shall not be terminated on account of such

event unless otherwise settled in accordance with GCC 8.
3. OBLIGATIONS OF THE CONSULTANT

3.1 General
3.1.1 Standard of (a) The Consultant shall perform the Services and carry out the
Performance Services with all due diligence, efficiency and economy, in
accordance with generally accepted professional standards and
practices, and shall observe sound management practices, and
employ appropriate technology and safe and effective
equipment, machinery, materials and methods. The Consultant
shall always act, in respect of any matter relating to this
Contract or to the Services, as faithful adviser to the Client, and
shall at all times support and safeguard the Client’s legitimate
interests in any dealings with the third parties.
(b) The Consultant shall employ and provide such qualified and
experienced Experts and Subconsultants as are required to carry
out the Services.
(c) The Consultant may subcontract part of the Services to an

extent and with such Key Experts and Subconsultants as may
be approved in advance by the Client. Notwithstanding such
approval, the Consultant shall retain full responsibility for the
Services.
3.1.2 Law Applicable The Consultant shall perform the Services in accordance with the
to Services Contract and the Applicable Law and shall take all practicable steps
to ensure that any of its Experts and Subconsultants, comply with the
Applicable Law. The Client shall notify the Consultant in writing of
relevant local customs, and the Consultant shall, after such
notification, respect such customs.
3.2 Conflict of The Consultant shall hold the Client’s interests paramount, without
Interest any consideration for future work, and strictly avoid conflict with
other assignments or their own corporate interests.
3.2.1 Consultant Not (a) The payment to the Consultant pursuant to Clause GCC 6 shall
to Benefit from constitute the Consultant’s only payment in connection with
Commissions, this Contract and, subject to Clause GCC 3.2.2, the Consultant
Discounts, etc. shall not accept for its own benefit any trade commission,
discount or similar payment in connection with activities
pursuant to this Contract or in the discharge of its obligations
hereunder, and the Consultant shall use its best efforts to
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ensure that any Subconsultants, as well as the Experts and

agents of either of them, similarly shall not receive any such
additional payment.
(b) Furthermore, if the Consultant, as part of the Services, has the

responsibility of advising the Client on the procurement of
goods, works or services, the Consultant shall comply with the
Applicable Guidelines and JICA’s Guidelines for Procurement
under Japanese ODA Loans and shall at all times exercise such
responsibility in the best interest of the Client.
3.2.2 Consultant, The Consultant agrees that, during the term of this Contract and after
and Affiliates its termination, the Consultant and any entity affiliated with the
Not to Engage Consultant as well as any Subconsultants and any entity affiliated
in Certain with such Subconsultants, shall be disqualified from providing
Activities goods, works or services or non-consulting services resulting from or
directly related to the Services for the preparation or implementation
of the Project.
3.2.3 Prohibition of The Consultant shall not engage, and shall cause its Experts as well
Conflicting as its Subconsultants not to engage, either directly or indirectly, in
Activities any business or professional activities that would conflict with the
activities assigned to them under this Contract.
3.2.4 Strict Duty to The Consultant has an obligation and shall ensure that its Experts
Disclose and Subconsultants shall have an obligation to disclose any situation
Conflicting of actual or potential conflict that impacts their capacity to serve the
Activities best interest of their Client, or that may reasonably be perceived as
having this effect. Failure to disclose said situations may lead to the
termination of the Contract.
3.3 Confidentiality Except with the prior written consent of the Client, the Consultant
and the Experts shall not at any time communicate to any person or
entity any confidential information acquired in the course of the
Services, nor shall the Consultant and the Experts make public the
recommendations formulated in the course of, or as a result of, the
Services.
3.4 Liability of the (a) The Consultant shall be responsible for and shall indemnify the
Consultant Client in respect of loss of or damage to equipment and
materials furnished by the Client, or purchased by the
Consultant in whole or in part with funds provided by the Client.
(b) The Consultant undertakes full responsibility in respect of life,

health, and accidents for the Experts and for the dependents of
any such Expert.
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(c) The Consultant shall indemnify the Client from and against any
and all claims, liabilities, obligations, losses, damages, penalties,
actions, judgment, suits, proceedings, demands, costs, expenses
and disbursements of whatsoever nature that may be imposed
on, incurred by or asserted against the Client during or in
connection with the Services by reason of: (i) infringement or
alleged infringement by the Consultant of any patent or other
protected right; or (ii) plagiarism or alleged plagiarism by the
Consultant.
(d) The Consultant shall ensure that all goods and services
(including without limitation all computer hardware, software
and systems) procured by the Consultant out of funds provided
or reimbursed by the Client or used by the Consultant in the
carrying out of the Services do not violate or infringe any
industrial property or intellectual property right or claim of any
Third Party.
(e) The Consultant shall indemnify, protect and defend at their own
expense the Client, and its agents and employees from and
against any and all actions, claims, losses or damages arising out
of Consultant’s failure to exercise the skill and care required
under Clause GCC 3.1.1 provided, however:
(i) that the Consultant is notified of such actions, claims,

losses or damages not later than twelve (12) months after
the expiration of the Contract pursuant to the Clause GCC
2.4 or termination of the Contract pursuant to the Clause
GCC 2.9, unless a different period of time is otherwise
specified in the SCC;
(ii) that the ceiling on Consultant’s liability shall be limited to
the amount indicated in the SCC, except that such ceiling
shall not apply to actions, claims, losses or damages
caused by Consultant’s gross negligence or reckless
conduct;
(iii) that Consultant’s liability under Clause GCC 3.1.1 shall be
limited to actions, claims, losses or damages directly
caused by such failure to exercise the said skill and care,
and shall not include liability for any actions, claims,
losses or damages arising out of occurrences incidental or
indirectly consequential to such failure.
(f) Upon request of the Client, the Consultant shall, at its own cost
and expense, re-perform the Services in the event of
Consultant’s failure to exercise the skill and care required under
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Clause GCC 3.1.1.
(g) Notwithstanding the provisions of paragraph (a) of this Clause

GCC 3.4, the Consultant shall have no liability whatsoever for
actions, claims, losses or damages occasioned by (i) the Client’s
overriding a decision or recommendation of the Consultant or
requiring the Consultant to implement a decision or
recommendation with which the Consultant does not agree; or
(ii) the improper execution of the Consultant’s instructions by
agents, employees or independent contractors of the Client.
3.5 Insurance to be The Consultant (i) shall take out and maintain, and shall cause any
Taken Out by the Subconsultants to take out and maintain, at its (or the
Consultant Subconsultants’, as the case may be) own cost, insurance against the
risks, and for the coverage specified in the SCC, and (ii) at the
Client’s request, shall provide evidence to the Client showing that
such insurance has been taken out and maintained and that the
current premiums therefore have been paid. The Consultant shall
ensure that such insurance is in place prior to commencing the
Services as stated in Clause GCC 2.3.

3.6 Accounting, The Consultant (i) shall keep accurate and systematic accounts and
Inspection and records in respect of the Services hereunder, in accordance with
Auditing internationally accepted accounting principles and in such form and
detail as will clearly identify all relevant time changes and costs, and
the bases thereof, and (ii) shall periodically permit the Client or its
designated representative, and up to five years from the expiration or
termination of this Contract, to inspect the same and make copies
thereof as well as to have them audited by auditors appointed by the
Client, if so required by the Client as the case may be.
3.7 Reporting
3.7.1 Reporting The Consultant shall submit to the Client the reports and documents
Obligations specified in Appendix A, in the form, in the numbers and within the
time periods set forth in the said Appendix.
3.7.2 Serious The Consultant shall report to the Client and JICA promptly the
Hindrances occurrence of any event or condition which might delay or prevent
completion of any significant part of the Project in accordance with
the schedules and to indicate what steps shall be taken to meet the
situation. When the Client receives such a report from the
Consultant, the Client shall immediately forward a copy of it to
JICA, together with its comments.
3.7.3 Accident Should any accident in relation to construction safety occur during
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Reports the implementation of the Project, the Consultant shall assist the
Client in preparing and submitting a report on such an accident in a
form reasonably requested by JICA.
3.8 Property of the The Consultant retains the design rights and other intellectual
Reports and property rights and copyrights of all documents prepared by the
Records Consultant under this Contract. Unless otherwise stated in the
SCC, the Client shall be entitled to use them or copy them only for
the Project and the purpose for which they are intended, and need not
obtain the Consultant's permission to copy for such use.
3.9 Equipment, Any equipment, vehicles and materials made available to the
Vehicles and Consultant by the Client, or purchased by the Consultant wholly or
Materials partly with funds provided by the Client, shall be the property of the
Furnished by the Client and shall be marked accordingly. Upon termination or
Client expiration of this Contract, the Consultant shall make available to the
Client an inventory of such equipment, vehicles and materials and
shall dispose of such equipment, vehicles and materials in
accordance with the Client’s instructions. While in possession of
such equipment, vehicles and materials, the Consultant, unless
otherwise instructed by the Client in writing, shall insure them at the
expense of the Client in an amount equal to their full replacement
value.
3.10 Equipment and Any equipment or materials brought into the Client’s country by the
Materials Consultant or its Experts and used either for the Project or personal
Provided by the use shall remain the property of the Consultant or the Experts
Consultant concerned, as applicable.
4. CONSULTANT’S EXPERTS AND SUBCONSULTANTS

4.1 Description of (a) The title, agreed job description, qualification and time-input
Experts estimates to carry out the Services of each of the Consultant’s
Experts are described in Appendix B. Subject to Clause GC 4.4,
all experts included in that Appendix shall be deemed to be
accepted by the Client when awarding the Contract to the
Consultant.
(b) Adjustments with respect to the time-input of Key Experts set

forth in Appendix B may be made by the Consultant by a written
notice to the Client, provided that:
(i) such adjustments shall not alter the original time-input
estimates for any individual by more than 10% or one week,
whichever is larger; and
(ii) the aggregate of such adjustments shall not result in an
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increase of the Contract Price.
(c) If additional work is required beyond the scope of the Services

specified in Appendix A:
(i) the time-input for the Key Experts may be increased by
agreement in writing between the Client and the Consultant
in accordance with Clause GCC 2.6;
(ii) the Contract Price as set forth in Clause GCC 6.1 shall
accordingly be adjusted; and
(iii) the Parties shall sign a Contract amendment.
4.2 Replacement of (a) Except as the Client may otherwise agree in writing, no changes
Key Experts shall be made in the Key Experts.
(b) Notwithstanding the above, the substitution of Key Experts

during Contract execution may be considered only based on the
Consultant’s written request and due to circumstances outside the
reasonable control of the Consultant, including but not limited to
death or medical incapacity. In such case, the Consultant shall
forthwith provide as a replacement, a person of equivalent or
better qualifications and experience, and at the same rate of
remuneration and such replacement shall be subject to the
Client’s approval and the procedure set forth in GCC Clause
4.3(a) shall apply for such approval process.
4.3 Approval of (a) If during execution of the Contract, additional Key Experts are
Additional Key required to carry out the Services, the Consultant shall submit to
Expert the Client for review and approval a copy of their Curriculum
Vitae (CVs). If the Client does not object in writing (stating the
reasons for the objection) within twenty-one (21) days from the
date of receipt of such CVs, such additional Key Experts shall be
deemed to have been approved by the Client.
(b) The rate of remuneration payable to such new additional Key

Experts shall be based on the rates for other Key Experts position
which require similar qualifications and experience.
4.4 Removal of (a) If the Client finds that any of the Experts or Subconsultants has
Experts or committed serious misconduct or has been charged with having
Subconsultants committed a criminal action, the Consultant shall, at the Client’s
written request specifying the grounds, provide a suitable
replacement.
(b) In the event that any of the Experts or Subconsultants is found by

the Client to be incompetent or incapable in discharging assigned
duties, the Consultant shall, at the Client’s written request
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specifying the grounds, provide a suitable replacement.
(c) Any replacement of the removed Experts or Subconsultants shall

possess equivalent or better qualifications and experience and
shall be acceptable to the Client.
4.5 Replacement/ Except as the Client may otherwise agree:

Removal of (a) the Consultant shall bear all additional travel and other costs
Experts – Impact arising out of or incidental to any removal and/or replacement;
on Payments and
(b) the remuneration to be paid for any of the Experts provided as a

replacement shall not exceed the remuneration which would have
been payable to the Experts replaced or removed.
4.6 Working Hours,

Overtime, Leave,
etc.
4.6.1 Working Working hours and holidays for Experts are stated in the SCC and
Hours Appendix B.
4.6.2 Overtime The Experts shall be entitled to be paid for overtime or to take paid
leaves (whether sick or vacation), if so specifically provided in the
Contract.
4.6.3 Leave Any taking of leave by Key Experts shall be subject to the prior
approval by the Consultant who shall ensure that absence for leave
purposes will not delay the progress and/or impact adequate
supervision of the Services.
5. OBLIGATIONS OF THE CLIENT

5.1 Assistance and Unless otherwise specified in the SCC, the Client shall use its best
Exemptions efforts to:
(a) assist the Consultant with obtaining work permits and such
other documents as shall be necessary to enable the Consultant
to perform the Services.
(b) assist the Consultant with promptly obtaining, for the Experts
and, if appropriate, their eligible dependents, all necessary
entry and exit visas, residence permits, exchange permits and
any other documents required for their stay in the Client’s
country while carrying out the Services under the Contract.
(c) facilitate prompt clearance through customs of any property

required for the Services and of the personal effects of the
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Experts and their eligible dependents.

(d) issue to officials, agents and representatives of the Government
all such instructions and information as may be necessary or
appropriate for the prompt and effective implementation of the
Services.
(e) assist the Consultant and the Experts and any Subconsultants
employed by the Consultant for the Services with obtaining
exemption from any requirement to register or obtain any
permit to practice their profession or to establish themselves
either individually or as a corporate entity in the Client’s
country according to the applicable law in the Client’s country.
(f) assist the Consultant, any Subconsultants and the Experts of
either of them with obtaining the privilege, pursuant to the
applicable law in the Client’s country, of bringing into the
Client’s country reasonable amounts of foreign currency for the
purposes of the Services or for the personal use of the Experts
and of withdrawing any such amounts as may be earned therein
by the Experts in the execution of the Services.
5.2 Access to Project The Client warrants that the Consultant shall have, free of charge,
Site unimpeded access to the Project site in respect of which access is
required for the performance of the Services. The Client will be
responsible for any damage to the Project site or any property
thereon resulting from such access and will indemnify the
Consultant and each of the Experts in respect of liability for any
such damage, unless such damage is caused by the willful default or
negligence of the Consultant or any Subconsultants or the Experts
of either of them.
5.3 Change in the If, after the Base Date, there is any change in the Applicable Law in
Applicable Law the Client’s country, including the law with respect to taxes and
duties, which increases or decreases the cost incurred by the
Consultant in performing the Services, then the remuneration and
reimbursable expenses otherwise payable to the Consultant under
this Contract shall be increased or decreased accordingly by
agreement between the Parties hereto, and corresponding
adjustments shall be made to the Contract Price specified in Clause
GCC 6.1(a). If the Consultant has been delayed or impeded in the
performance of any of its obligations under the Contract because of
any change in the Applicable Law in the Client’s country, the
contract term shall be extended in accordance with the Clause GCC
2.6.2.
5.4 Services, (a) The Client shall make available to the Consultant and the
Facilities and Experts, for the purposes of the Services and free of any
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Property of the charge, the services, facilities and property described in

Client Appendix A at the times and in the manner specified in said
Appendix A.
(b) In case that such services, facilities and property shall not be
made available to the Consultant as and when specified in
Appendix A, the Parties shall agree on (i) any time extension
that it may be appropriate to grant to the Consultant for the
performance of the Services, (ii) the manner in which the
Consultant shall procure any such services, facilities and
property from other sources, and (iii) the additional payments,
if any, to be made by the Client to the Consultant as a result
thereof pursuant to Clause GCC 6.1 (b).
5.5 Counterpart (a) The Client shall make available to the Consultant free of
Personnel charge such professional and support counterpart personnel, to
be nominated by the Client with the Consultant’s advice, if
specified in Appendix A.
(b) If counterpart personnel are not provided by the Client to the

Consultant as and when specified in Appendix A, the Parties
shall agree on (i) any time extension that it may be appropriate
to grant to the Consultant for the performance of the Services,
(ii) how the affected part of the Services shall be carried out,
and (iii) the additional payments, if any, to be made by the
Client to the Consultant as a result thereof pursuant to Clause
GCC 6.1(b).
(c) Professional and support counterpart personnel, excluding

Client’s liaison personnel, shall work under the exclusive
direction of the Consultant. If any member of the counterpart
personnel fails to perform adequately any work assigned to
such member by the Consultant that is consistent with the
position occupied by such member, the Consultant may
request the replacement of such member, and the Client shall
not unreasonably refuse to act upon such request.
5.6 Payment In consideration of the Services performed by the Consultant under

Obligation this Contract, the Client shall make such payments to the Consultant
and in such manner as is provided by Clause GCC 6 below.
6. PAYMENTS TO THE CONSULTANT

6.1 Contract Price (a) The Contract Price shall be as set forth in the SCC. The
Contract Price breakdown shall be as provided in Appendix C.
(b) The amounts payable to the Consultant shall be subject to
－ 189 －
adjustments in accordance with the Contract and any such

adjustment other than the price adjustment stipulated in
GCC6.8 can be made only by an amendment to the Contract
agreed and signed by both Parties.
6.2 Remuneration (a) The Client shall pay to the Consultant

and (i) remuneration that shall be determined on the basis of time
Reimbursable actually spent by each Expert in the performance of the
Expenses Services after the date of commencing the Services or such
other date as the Parties shall agree in writing; and
(ii) reimbursable expenses on the basis of Unit Rate
Reimbursement (URR) or Actual Cost Reimbursement
(ACR) described below.
(b) All payments shall be based on Appendix D and Appendix E.
(c) The remuneration rates shall cover:

(i) such salaries and allowances as the Consultant shall have
agreed to pay to the Experts as well as factors for social
charges and overheads (bonuses or other means of profit-
sharing shall not be allowed as an element of overheads),
(ii) the cost of backstopping by home office staff not included
in the Experts’ list in Appendix B; and
(iii) the Consultant’s fee.
Any rates specified for Experts not yet appointed shall be
provisional and shall be subject to revision, with the written
approval of the Client, once the applicable remuneration rates
and allowances are known.
(d) The reimbursable expenses consist of:

(i) Unit Rate Reimbursement (URR) which means the
expenses which are reimbursed by the Client based on the
Contract unit rates as adjusted in accordance with the
Clause GCC 6.8, upon incurring of such expense by the
Consultant or elapse of the relevant interval or period
indicated in the Contract (such as months). For such
reimbursements, submission of any evidence of expenses
incurred (such as receipt, delivery records, tickets) is not
required.
(ii) Actual Cost Reimbursement (ACR) which means the

expenses which are reimbursed by the Client based on the
actual cost incurred by the Consultant upon incurring of
such expense. For such reimbursements, submission of
evidence of expenses incurred (such as receipt, delivery
records, tickets) is required, and price adjustments
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stipulated in the Clause GCC 6.8 shall not apply.
6.3 Duties, Taxes and (a) The Consultant, Subconsultants and Experts are responsible
Levies for meeting all liabilities with respect of duties, taxes and
levies arising out of the Contract, both in the Client’s country
and abroad, except as otherwise provided in the SCC.
(b) If so specified in the SCC, any local duty, tax or levy is

exempted or paid by the Client on behalf of the Consultant,
and the following shall apply to each such exception or
payment as the case may be.
(i) If any duty, tax or levy is exempted as a “no pay”
exemption, then, the Client shall obtain from the relevant
authority and provide to the Consultant, a tax exemption
certificate evidencing that such exemption has been
provided.
(ii) If any duty, tax or levy is exempted as a “pay and

reimburse” exemption, the relevant authority will
reimburse to the Consultant, any amount paid or to be
paid by the Consultant for the purpose of meeting with
such tax liabilities upon submission of all relevant
documentation.
(iii) If any duty, tax or levy is paid by the Client on behalf of

the Consultant, the Client shall obtain from the relevant
authority upon such tax payment and provide to the
Consultant, a tax payment certificate evidencing that such
payment has been made.
6.4 Currency of Any payment under this Contract shall be made in the currency(ies)
Payment specified in the SCC.
6.5 Terms and Billings and payments in respect of the Services shall be made as
Conditions of follows:
Payment
(a) Within twenty-eight (28) days after the receipt of the advance
payment security and the invoice for advance payment, the
Client shall pay to the Consultant an advance payment, as an
interest-free loan for mobilization and cash flow support, as
specified in the SCC.
The advance payment security shall be in the amount (or

amounts) and in the currency (or currencies) of the advance
payment specified in the SCC. Such security
(i) is to remain effective until the advance payment has been
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fully set off, and

(ii) is to be in the form set forth in Appendix G, or in such
other form as the Client shall have approved in writing.
The advance payment shall be repaid through percentage

deductions from the invoices at the amortization rate stated in
the SCC, commencing from the invoice in which the total of
all payments (cumulative total amount excluding the advance
payment amount) exceeds 30 percent (30%) of the Contract
Price less Provisional Sums. The advance payment shall be
completely repaid prior to the time when 90 percent (90%) of
the Contract Price less Provisional Sums is due for payment.
(b) As soon as practicable and not later than fourteen (14) days
after the end of each calendar month during the period of the
Services, or after the end of each time intervals otherwise
indicated in the SCC, the Consultant shall submit to the
Client, in duplicate, itemized invoices, accompanied by the
receipts or other appropriate supporting documents, of the
amounts payable pursuant to Clauses GCC 6.4 and GCC 6.5
for such interval, or any other period indicated in the SCC.
Separate invoices shall be submitted for expenses incurred in
foreign currency and in local currency. Each invoice shall
show remuneration and reimbursable expenses separately.
(c) The Client shall pay the Consultant’s invoices within fifty-six
(56) days after the receipt by the Client of such itemized
invoices with supporting documents. Only such portion of an
invoice that is not satisfactorily supported may be withheld
from payment. Should any discrepancy be found to exist
between actual payment and costs authorized to be incurred by
the Consultant, the Client may add or subtract the difference
from any subsequent payments.
(d) The Client shall pay the Consultant’s final invoices within
fifty-six (56) days after the approval by the Client to the final
report and the final invoice submitted by the Consultant. The
Services shall be deemed completed and finally accepted by
the Client and the final report and final invoice shall be
deemed approved by the Client as satisfactory eighty-four (84)
days after receipt of the final report and final invoice by the
Client unless the Client, within such eighty-four (84) day
period, gives written notice to the Consultant specifying in
detail deficiencies in the Services, the final report or final
invoice. The Consultant shall thereupon promptly make any
necessary corrections, and thereafter the foregoing process
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shall be repeated. Any amount that the Client has paid or

caused to be paid in accordance with this Clause GCC 6.5 (d)
in excess of the amounts actually payable in accordance with
the provisions of this Contract shall be reimbursed by the
Consultant to the Client within twenty-eight (28) days after
receipt by the Consultant of notice thereof. Any such claim by
the Client for reimbursement must be made within twelve (12)
calendar months after the approval by the Client to the final
report and the final invoice in accordance with the above.
(e) All payments under this Contract shall be made to the

accounts of the Consultant specified in the SCC.
(f) Payments in respect of remuneration or reimbursable expenses,

which exceed the amount for these items as set forth in
Appendices D and E, may be charged to the Provisional Sum
for Contingency Allowance, provided for foreign and local
currencies only if such expenses were approved by the Client
prior to being incurred.
(g) With the exception of the final payment under (d) above,
payments do not constitute acceptance of the Services nor
relieve the Consultant of any obligations hereunder.
6.6 JICA (a) Any payments payable from the proceeds of the Loan shall be
Disbursement made through the disbursement procedure as stated in the
Procedure SCC.
Any charges or fees associated with or incidental to remittance

of funds from JICA/ Client to the Consultant’s account
including but not limited to those for opening and amendment
commissions of the Letter of Credit shall be solely borne by the
Client.
(b) Any Payment payable from any source of finance other than
the Loan Agreement shall be made directly by the Client.
6.7 Interest on If the Consultant does not receive payment in accordance with
Delayed Clause GCC 6.5 (c), the Consultant shall be entitled to receive
Payments financing charges compounded monthly on the amount unpaid
during the period of delay. This period shall commence on the date
for payment as specified in Clause GCC 6.5 (c).
These financing charges shall be calculated at the annual rate of

three (3) percentage points above the discount rate of the central
bank in the country of the currency of payment, or if not available,
－ 193 －
the interbank offered rate, and shall be paid in such currency.
The Consultant shall be entitled to this payment without formal

notice or statement, and without prejudice to any other right or
remedy provided by the Applicable Law or this Contract.
6.8 Adjustment for Unless otherwise stated in the SCC, the amounts payable to the
Changes in Cost Consultant under Clause GCC 6.2 shall be adjusted for rises or falls
in the cost of Remuneration and Reimbursable Expenses, by the
addition or deduction of the amounts determined by the formulae
prescribed in this Clause.
For the purposes of this Clause, “table of adjustment data” means the
completed table of adjustment data for local and foreign currencies
included in Appendix F. If there is no such table of adjustment data,
this Clause shall not apply.
The adjustment to be applied to the amount payable to the

Consultant, shall be determined from formulae for each of the
currencies of payment stated in Clause SCC 6.4. No adjustment is
to be applied to any remuneration or reimbursable expense, valued
on the basis of cost or current prices.
Subject to the above paragraphs any remuneration and/or

reimbursable expense payable under the Contract shall be adjusted
as stated in the SCC, using the formula below.
“Rn” is the adjusted value of:

(a) remuneration payable for the period “n”, this period being a
period of 12 months, and the first time being in the 13th
calendar month after the Contract signing date, unless
otherwise indicated in the SCC; or
(b) reimbursable expenses incurred during the period “n”, this
period being a period of 3 months, and the first time being
in the 4th calendar month after the Contract signing date,
unless otherwise indicated in the SCC.
“Ro” is the remuneration or reimbursable expense payable on the

basis of the rates set forth in Appendices D and E;
“a” is a fixed coefficient, stated in the relevant table of adjustment

data, representing the non-adjustable portion in each payment
component;
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“b” is a fixed coefficient, stated in the relevant table of adjustment

data, representing the adjustable portion in each payment
component;
“Ln” is the current cost indices or references for period “n”,

expressed in each of the relevant currencies of payment, each of
which is applicable to the relevant tabulated cost element on the
first day of the period “n”.
“ Lo” is the base cost indices, stated in the relevant table of

adjustment data, expressed in each of the relevant currencies of
payment, each of which is applicable to the relevant tabulated
cost element on the Base Date.
7. FAIRNESS AND GOOD FAITH

7.1 Good Faith The Parties undertake to act in good faith with respect to each
other’s rights under this Contract and to adopt all reasonable
measures to ensure the realization of the objectives of this Contract.
8. SETTLEMENT OF DISPUTES
8.1 Amicable The Parties shall seek to resolve any dispute amicably by mutual
Settlement consultation.
If either Party objects to any action or inaction of the other Party,

the objecting Party may file a written Notice of Dispute to the other
Party providing in detail the basis of the dispute. The Party
receiving the Notice of Dispute will consider it and respond in
writing within fourteen (14) days after receipt. If that Party fails to
respond within fourteen (14) days, or the dispute cannot be
amicably settled within fourteen (14) days following the response of
that Party, Clause GCC 8.2 shall apply.
8.2 Dispute Any dispute between the Parties as to matters arising pursuant to this
Resolution Contract that cannot be settled amicably according to Clause GCC
8.1 shall be submitted by either Party for settlement proceedings in
accordance with the following provisions:
(a) Contract with foreign Consultants (or, in case of a Joint Venture,

where the Lead Member is a foreign Consultant)
(i) Mediation
The Parties may agree to submit any dispute or disagreement
that has not been settled amicably according to Clause GCC
－ 195 －
8.1 to settlement proceedings under the “ICC ADR Rules”

(Rules of Amicable Dispute Resolution of the International
Chamber of Commerce).
(ii) Arbitration
If the dispute or disagreement cannot be settled amicably
pursuant to Clause GCC 8.1, or if, where the settlement
proceedings under Clause GCC 8.2(a)(i) are agreed, the
dispute or disagreement has not been settled pursuant to the
ICC ADR Rules within forty-two (42) days following the
filing of a Request for ADR or within such other period as
the Parties may agree in writing, such dispute or
disagreement shall be finally settled under international
arbitration (1) with proceedings administered by the
arbitration institution designated in the SCC, and conducted
under the rules of arbitration of such institution; or, if so
specified in the SCC, (2) with proceedings administered by
Japan Commercial Arbitration Association (JCAA) and
conducted under the arbitration rules of JCAA; or (3) if
neither an arbitration institution nor arbitration rules are
specified in the SCC, with proceedings administered by the
International Chamber of Commerce (ICC) and conducted
under the ICC Rules of Arbitration; by one or more
arbitrators appointed in accordance with the said arbitration
rules
(b) Contract with local Consultants (or, in case of a Joint Venture,

where the Lead Member is a local Consultant)
The Parties agree to submit any dispute or disagreement that has
not been settled amicably according to Clause GCC 8.1 to
settlement proceedings under the laws of the Client's country.
－ 196 －
Section IX. Special Conditions of Contract (Option A: Time-Based Contract)
Section IX. Special Conditions of Contract

This Section contains data and provisions specific to the country where the Project is to be
executed, to the Client and to the assignment. The contents of this Section supplement the
General Conditions of Contract (GCC).
Clause numbers in the SCC correspond to those in the GCC. Whenever there is a conflict, the
provisions herein shall prevail over those in the GCC.
Clauses 1.1(f) & 1.6, 1.8, 1.9, 6.1(a), 6.4 and 6.5(e) shall be kept blank during the proposal
stage but shall be filled in with the relevant data prior to signing of the Contract, when such
data is known.
The “boxed” notes and italicized notes in this section are not part of the Request for Proposals,
but contain guidelines and instructions for the Client. They shall be deleted from the actual
Request for Proposals to be issued to the Consultants except for Clauses 1.8, 6.1(a) and 6.5(e)
which shall only be deleted when the relevant data is filled in prior to signing of the Contract.
－ 197 －
－ 198 －
Section IX. Special Conditions of Contract (Option A: Time-Based Contract) SCC(A)-1
Special Conditions of Contract

GCC Clause No. Amendments of, and Supplements to, GCC Clause
1.1 (a) The Applicable Guidelines are those published in [insert the date of
issuance of the Guidelines applicable to this Contract (April 2012, March
2009 or October 1999.)]
1.1 (b) The Contract shall be construed in accordance with the law of [insert
country name, if different from the law of the Client’s country. Otherwise,
state that “this Clause SCC 1.1(b) is not applicable.”]
1.1(e) & 1.6 Client’s name and address: [insert Client’s name, address and telephone
number]
1.1(f) & 1.6 Consultant’s name and address: [insert Consultant’s name, address and
telephone number]
1.4 The Contract shall be executed in: [insert one of the following: Japanese,
English, French, or Spanish]
1.8 The Lead Member is [insert name of member]
[If the Consultant consists of a JV, then the name of the firm whose
address is specified in Clause SCC 1.6 shall be inserted here. If the
Consultant consists only of a single firm, then delete the above and state
“This Clause SCC 1.8 is not applicable.”]
1.9 The Authorized Representatives are:

For the Client :
For the Consultant :
2.1(a) The other effectiveness conditions are: [insert effectiveness conditions; if

none, state “This Clause SCC 2.1(a) is not applicable”]
2.1(c) The advance payment security and the invoice shall be submitted within
[insert number of days] days following the receipt of the notice.
[If the advance payment security and the invoice shall be submitted within
a period exceeding 14 days, indicate the period above. If the period is 14
days, delete the above and state “This Clause SCC 2.1(c) is not
applicable.”].
2.2 The time period shall be [insert time period if different from that stated in
Clause GCC 2.2. Otherwise delete the above and state “This Clause SCC
－ 199 －
SCC(A)-2 Section IX. Special Conditions of Contract (Option A: Time-Based Contract)
2.2 is not applicable”].
2.4 The time period shall be [insert time period, e.g.: thirty-six months].
3.4 (e) (i) The number of months shall be [insert number, if different from that stated
in Clause GCC 3.4 (e)(i); otherwise delete the above and state “This
Clause SCC 3.4 (e)(i) is not applicable”]
3.4 (e) (ii) The ceiling on Consultant’s liability shall be limited to the product of
[insert a multiplier, usually equivalent to 1.0 or less] multiplied by the
Contract Price.
3.5 [Choose appropriate sub-paragraphs and complete the paragraph below.]
The risks and the coverage shall be as follows:
(a) Third Party motor vehicle liability insurance in respect of motor

vehicles operated in the Client’s country by the Consultant or its
Experts or any Subconsultants or their Experts, with a minimum
coverage of [insert amount and currency or state “in accordance
with the applicable law in the Client’s country” at RFP Stage.
However, the amount and currency shall be stated in the Contract];
(b) professional liability insurance (PLI), with a minimum coverage of

[insert amount and currency];
[The coverage shall not exceed the Contract Price or 1 billion Japanese
Yen, whichever is smaller. The liability of Consultant specified in
GCC/SCC 3.4 (e)(ii) does not need to be covered in its entirety by a PLI.
It should also be noted that a PLI of a substantial amount may not be
available at commercially reasonable rate and terms.
The Client shall allow an option for the Consultant to include the cost of
procuring a PLI as a Reimbursable Expense under FIN-5 in case the
required coverage exceeds 500 million JPY and such requirement shall be
specified in DS 11.1(a)(ii).
Also, specify if;

(i) A single-project PLI (i.e. PLI specific to the Contract) is required: or
(ii) A PLI shall be taken out by a local insurer in accordance with the
laws and regulations of the Client’s country.
Taking account of the nature of PLI, it is advisable not to require a single-

project PLI unless any special circumstances justify to do so. In case
either (i) or (ii) above is required, the Client shall allow an option for the
Consultant to include the cost of procuring a PLI as a Reimbursable
－ 200 －
Expense under FIN-5 and such requirement shall be specified in DS

11.1(a)(ii).]
(c) employer’s liability and workers’ compensation insurance in respect

of the Experts of the Consultant and of any Subconsultants, in
accordance with the relevant provisions of the Applicable Law, as
well as, with respect to such Experts, any such life, health, accident,
travel or other insurance as may be appropriate; and
(d) insurance against loss of or damage to

(i) equipment purchased in whole or in part with funds provided
under this Contract,
(ii) the Consultant’s property used in the performance of the
Services, and
(iii) any documents prepared by the Consultant in the performance
of the Services.
3.8 The Client is entitled to use the documents prepared by the Consultant
under this Contract for other projects, [insert “with” or “without” as
appropriate] prior written permission of the Consultant.
[If the Client is entitled to use the documents prepared by the Consultant
under this Contract for other projects, then choose the appropriate
wording above; otherwise delete the above and state “This Clause SCC
3.8 is not applicable.”.]
4.6.1 [The Client shall insert the all information below as appropriate and
complete the paragraph to describe working days and hours for the
assignment. The completed paragraph may be subject to minor
adjustments during the contract negotiations, depending on the internal
rules and regulations of the firm selected as the Consultant]
Working days and hours shall be as described below:

(a) One (1) month equals [insert no., usually twenty-two (22)] working
days.
(b) One (1) working day shall be [insert no., usually eight (8)] Hours.
(c) Weekly working days and time shall be as follows:
Day Working Time
from to No. of Hours
Monday [insert time] [insert time] [insert no.]
Tuesday [insert time] [insert time] [insert no.]
Wednesday [insert time] [insert time] [insert no.]
－ 201 －
Thursday [insert time] [insert time] [insert no.]

Friday [insert time] [insert time] [insert no.]
Saturday [insert time] [insert time] [insert no.]
Sunday [insert time] [insert time] [insert no.]
Total No. of Weekly Hours [insert total]
(d) National holidays, public holidays weekly holidays etc. shall be

locally recognized days.
5.1 (a) through (f) [Insert list of any changes or additions to assistance and exceptions
specified in Clause GCC 5.1(a) to (f), consistent with the TOR. If none,
state “This Clause SCC 5.1(a) through (f) is not applicable.”]
6.1(a) The Contract Price is: [insert amount and currency for each currency, as
applicable].
6.3 (a) & (b) [All relevant information on the Consultant’s liabilities with respect of
duties, taxes and levies in this provision shall be consistent with DS
11.2(c).
The Client shall indicate clearly which taxes, duties and levies are
exempted and the relevant exemption categories (as described below), in
accordance with the Exchange of Notes between the Client’s country and
the Government of Japan, and under the law of the Client’s country.
Consultant, delete all below and state “This SCC 6.3 (a) & (b) is not
applicable.”.]
Exemptions from duties, taxes or levies which are described under this
SCC 6.3 (a) & (b) fall into two categories, namely:


authority.
－ 202 －
A. In accordance with the Exchange of Notes between the

Government of the Client’s country and the Government of
Japan:
(i) & (ii) duties, taxes and levies listed in the table below shall be
exempted.
[The Client shall add or modify tax liabilities as appropriate and indicate
the exemption category of each of them in the table below.]
No. Duty/ Tax/ Levy Exemption
Category
1. Corporate income tax, including [indicate whether
withholding tax, on any “No Pay” or “Pay
Japanese companies, operating & Reimburse”]
as a consultant, with respect to
the income accruing from the
supply of products and/or
Japanese ODA Loans.
2. Personal income tax on Japanese [indicate whether
employees engaged in the “No Pay” or “Pay
implementation of the Project & Reimburse”]
for their personal income
derived from any Japanese
companies operating as a
consultant for the
3. Custom duties and related fiscal [indicate whether
charges on any Japanese “No Pay” or “Pay
companies operating as a & Reimburse”]
consultant, with respect to the
import and re-export of their
own materials and equipment
needed for the implementation
of the Project.
(iii) duties, taxes and levies listed below shall be paid by the Client on behalf of the Con
－ 203 －

country:
exempted.
etc.
6.4 The currency(ies) of payment shall be the following:

(i) [insert name of the currency of the Client’s country (local currency)]
(ii) Japanese Yen (JPY)
(iii) [other international trading currency(ies), if any]
[The currency(ies) shall be the same as that/those indicated in ITC 11.3

and in the Financial Proposal.]
6.5(a) The amount of the advance payment is:

- [insert amount or %, and currency] in foreign currency(ies); and
- [insert amount or %, and currency] in local currency.
Repayment amortization rate of advance payment shall be: [insert

percentage of amortization rate.]
6.5(b) The Consultant shall submit to the Client itemized invoices at time
intervals of [insert number of months].
[Itemized statements shall be submitted usually at monthly intervals.

Indicate above if a different interval applies. Otherwise, delete the above
and state “This Clause SCC 6.5(b) is not applicable”.]
6.5(e) The accounts are:

- for foreign currency or currencies: [insert account].
- for local currency: [insert account].
－ 204 －
6.6(a) Payment of the amount due in:

(a) local currency, payable from the proceeds of the Loan shall be made
through [state the relevant disbursement procedure as set forth in the
Loan Agreement]; and
(b) foreign currency, payable from the proceeds of the Loan shall be made
Loan Agreement].
The brochures describing the JICA’s Disbursement Procedures above are
available at:
https://www.jica.go.jp/english/our_work/types_of_assistance/oda _loans
/oda_op_info/procedure/index.html.
6.8 [Insert the following if the Contract Price is not adjustable. Otherwise
delete the following.]
The Contract Price shall not be adjusted for rises and falls of cost of
Remuneration and Reimbursable Expenses.
[Insert the following if the Contract Price is adjustable, and the periods of
adjustment are different from: 12 months commencing from 13th calendar
month after the Contract signing date in the case of remuneration, and 3
months commencing from 4th calendar month after the Contract signing
date in the case of reimbursable expenses; otherwise delete the following
entirely.]
Period “n” applicable to the adjusted value “Rn” of:

(a) any remuneration payable in:
(i) foreign currency(ies) shall be [insert number to indicate the
interval] months and, the first time, being in the [insert number to
indicate the month]th calendar month after the Contract signing
Date.
(ii) local currency shall be [insert number to indicate the interval]

months and, the first time, being in the [insert number to indicate
the month]th calendar month after the Contract signing Date.
(b) any reimbursable expense paid in:

indicate the month]th calendar month after the Contract signing date.
－ 205 －
the month]th calendar month after the Contract signing date.)
8.2(a)(ii) (1) administrated by

[insert name of the arbitration institution. Otherwise delete this SCC
8.2(a)(ii) .]
(2) conducted under

[insert name of the arbitration rules. Otherwise delete this SCC
8.2(a)(ii).]
－ 206 －
Section X. Appendices (Option A: Time-Based Contract)
The Appendices complement the Contract by describing the Services, specifying reporting
requirements, Expert schedule etc., and by providing cost data such as cost breakdowns, price
adjustment data.
The Appendices shall be finalized and completed during negotiations of Contract and shall be
attached to the Contract documents. They may be left unfilled during the proposal stage.
The Acknowledgment of Compliance with the Guidelines for Employment of Consultants

under Japanese ODA Loans included in Section III, Technical Proposal Forms and Section V,
Eligible Source Countries of Japanese ODA Loans shall be attached to the Contract as
appendices.
－ 207 －
－ 208 －
Section X. Appendices (Option A: Time-Based Contract) APP(A)-1
Appendices
List of Appendices
APP(A)
Appendix A – Description of Services................................................................................2

Appendix B – Expert Schedule...........................................................................................3
Appendix C – Summary of Cost Breakdown ......................................................................4
Appendix D – Remuneration Cost Breakdown ...................................................................5
Appendix E – Reimbursable Cost Breakdown ....................................................................6
Appendix F – Table of Adjustment Data ............................................................................8
Appendix G – Form of Advance Payment Security........................................................... 10
Appendix H – Acknowledgment of Compliance with Guidelines for the Employment of
Consultants under Japanese ODA Loans ........................................................................ 12
Appendix I – Eligible Source Countries of Japanese ODA Loans ..................................... 13
－ 209 －
APP(A)-2 Section X. Appendices (Option A: Time-Based Contract)
Appendix A – Description of Services

[This Appendix will include the final Terms of Reference worked out by the Client and the
Consultant during the negotiations.
In accordance with Clause GCC3.7.1 Reporting Obligations, GCC 5.1, GCC 5.4(a) and GCC
5.5(a)), services, facilities, properties and counterpart personnel to be provided by the Client
and the timing and manner in which they shall be provided shall be described here.]
－ 210 －
Appendix B – Expert Schedule

[Insert a table based on Form TECH-7 of the Consultant’s Technical Proposal as finalized
during the Contract negotiations. Attach the CVs demonstrating the qualifications of Key
Experts (Form TECH-6 of the Consultant’s Technical Proposal) updated and signed by the
respective Key Experts.
In addition, include the following provisions, as appropriate, if the Expert Schedule to be

inserted as above does not contain such provisions.]
“For the purposes of this Appendix B – Expert Schedule, the following shall apply:
1. Months are counted from the start of the assignment. For each Expert, the input for home and
field work shall be indicated separately.
2. Working days and hours shall be as set forth in SCC Clause 4.6.1.
3. Home Work and Field Work

(a) “Home Work” means:
(i) in case of an International Expert, work carried out in his/ her country of residence.
(ii) in case of a Local Expert, work carried at his/her normal place of work.
(b) “Field Work” means:

(i) in case of an International Expert, work carried out in a country other than his/ her
country of residence.
(ii) in case of a Local Expert, work carried at a place other than his/ her normal place of
work.”
－ 211 －
Appendix C – Summary of Cost Breakdown

[insert Form FIN-2 of the Consultant’s Financial Proposal as finalized during the Contract
negotiations]
－ 212 －
Appendix D – Remuneration Cost Breakdown

[Insert Form FIN-3 of the Consultant’s Financial Proposal as finalized during the Contract
negotiations.
In addition, please include the following provisions, as appropriate, if the Remuneration Cost
Breakdown to be inserted as above does not contain such provisions.]
“For the Purposes of this Appendix D – Remuneration Cost Breakdown, the following shall
apply:
1. Full-time Employee, Other Source Experts and Independent Experts

(a) “Full-time (FT) employee” means an employee of the lead firm or joint venture member or
Subconsultant;
(b) “Other Source (OS) Experts” means an Expert provided by another source that is not the
Consultant or Lead firm or a member firm of a JV or a Subconsultant firm;
(c) “Independent Expert (IP)” means independent/ self-employed Expert.
2. For computation of remuneration payable to Experts:

(a) payments for periods of less than one month shall be calculated:
(i) on an hourly basis for the actual time spent in the Consultant’s home office and
directly attributable to the Services (one hour being equivalent to 1/Xth of a month
where X = number of working hours per day multiplied by number of working days
per month, usually 176 (8 x 22 )); and
(ii) on a calendar-day basis for the time spent away from the Consultant’s home office
(one day being equivalent to 1/30th of a month; irrespective of the number of
monthly working days stated in Appendix B (Expert Schedule) and the number of
calendar days in the subject month).
(b) in case of an International Experts working away from the Consultant’s home office, the
times spent for international travel between the country where he/she works (e.g. the
Client’s country) and his/her country of residence (calculated from departure to arrival)
shall be considered as working days for all purposes of this Contract, and shall be added
to the working period.
3. Home Office Rate and Field Rate

(a) “Home Office Rate” means remuneration rate which applies when an International
Expert works in his/her country of residence or a Local Expert works in his/her usual
place of work.
(b) “Field Rate” means remuneration rate which applies when an International Expert
works in a country other than his/her country of residence or a Local Expert works in a
place other than his/her usual place of work.
－ 213 －
Appendix E – Reimbursable Cost Breakdown

negotiations.
In addition, include the following provisions, as appropriate, if the Reimbursable Cost
“For the Purposes of this Appendix E – Reimbursable Cost Estimates, the following shall apply:
(1) “Per Diem” means the daily rate (i.e., one rate for all locations) which shall be calculated as
the weighted average (cost per day), on the basis of 30 days per calendar month, considering
(a) an International Expert, when he/she works in a country other than his/ her country of
residence.
(b) a Local Expert, when he/she works at an any place other than his/ her normal place of
work.
(2) With respect of the international travel expenses, the following shall apply:
(a) International travel costs will show the airfares needed by International Experts to travel
from their home office, or regular place of work, to the field, by the most appropriate
and the most direct practicable route. Air travel cost shall be estimated by business class
for senior experts (normally more than 18 years of working experiences) except for
short-distance (less than 8 hours) flights and economy class for other experts.
(b) For International Experts spending twenty-four (24) consecutive months or more in the
months of assignment in the Client’s country. Such International Experts will be
entitled to such extra round trip only if upon their return to the Client’s country, such
International Experts are scheduled to serve for the purposes of the Project for a further
period of not less than six (6) consecutive months.
(c) Air transport for dependents: the cost of transportation to and from the Client’s country
dependent children under eighteen (18) years of age of those of the International Experts
assigned to resident duty in the Client’s country for the purpose of the Services for
periods of six (6) consecutive months or longer, provided that the stay of such
(d) The number of round trips, the cost for each trip and destinations is shown under “air
travel”.
－ 214 －
(3) A separate item “Miscellaneous Travel Expenses” is shown to cover a lump sum allowance
per round trip for processing necessary travel documents (passport, visas, travel permits),
airport taxes, transport to and from airports, inoculations, the cost of excess baggage up to
twenty (20) kilograms per person, or the equivalent in cost of unaccompanied baggage or air
freight for each International Expert and each eligible dependent, etc.
－ 215 －
Appendix F – Table of Adjustment Data

[insert Table A. Local Currency of Form FIN-5 of the Consultant’s Financial Proposal as
finalized during the Contract negotiations]
－ 216 －
Table B. Foreign Currency

[insert Table B. Foreign Currency of Form FIN-5 of the Consultant’s Financial Proposal as
finalized during the contract negotiations]
－ 217 －
Appendix G – Form of Advance Payment Security

[Insert hereunder an acceptable form of an advance payment security. An example is set forth
below. Reference shall be made to Clause 6.5(a) of the Conditions of Contract.
If the form given below is used, in the event of an extension of the time for completion of the
Contract, the Client would need to request an extension of this guarantee from the Guarantor.
Such request must be in writing and must be made prior to the expiration date established in the
guarantee.]
Bank Guarantee for Advance Payment
_______________________________ [bank’s name and address of issuing branch or office]
Beneficiary: _____________________________ [Name and Address of Client]
Date: __________________________________
ADVANCE PAYMENT GUARANTEE No.: _________________
We have been informed that [name of Consulting Firm or name of the Joint Venture, same as
appears in the signed Contract] (hereinafter called “the Consultants”) has entered into Contract No.
[reference number of the contract] dated [date] with you, for the provision of [brief description of
Services] (hereinafter called “the Contract”).
Furthermore, we understand that, according to the conditions of the Contract, an advance payment
in the sum of [amount in figures] ([amount in words]) is to be made against an advance payment
guarantee.
At the request of the Consultants, we [name of Bank] hereby irrevocably undertake to pay you any
sum or sums not exceeding in total an amount of [amount in figures] ([amount in words])1 upon
receipt by us of your first demand in writing accompanied by a written statement stating that the
Consultants are in breach of their obligation under the Contract because the Consultants have used
the advance payment for purposes other than toward providing the Services under the Contract.
1
The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in
the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency
acceptable to the Client.
－ 218 －
It is a condition for any claim and payment under this guarantee to be made that the advance
payment referred to above must have been received by the Consultants on their account number
_________________ at [name and address of Bank].
The maximum amount of this guarantee shall be progressively reduced by the amount of the
advance payment repaid by the Consultants as indicated in copies of your certified statements to
such effect which shall be presented to us by the Consultants. This guarantee shall expire, at the
latest, upon our receipt of the certified payment certificate issued by you indicating that the
Consultants have made full repayment of the amount of the advance payment, or on the ___ day of
[month] [year] 2 whichever is earlier. Consequently, any demand for payment under this guarantee
must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 758.
_____________________________
[signature(s)]
Note: All italicized text is to assist in preparing this form and shall be deleted from the completed
form submitted to the Client.
2
Insert the expected expiration date
－ 219 －
Appendix H – Acknowledgment of Compliance with Guidelines for the

[The completed Form TECH-9 in Section III, Technical Proposal Forms is used for this Appendix.]
－ 220 －
Appendix I – Eligible Source Countries of Japanese ODA Loans

[The Client shall insert Form Section V. Eligible Source Countries of Japanese ODA Loans, in
this Appendix.]
－ 221 －
－ 222 －
－ 223 －
－ 224 －
Conditions of Contract and Contract Forms (Option B: Lump-Sum Contract)
The Contract for Consulting Services consists of four parts:

(a) the Form of Contract to be signed by the Client and the Consultant (Section VII of this
SRFP),
(b) the General Conditions of Contract (GCC) (Section VIII of this SRFP),
(c) the Special Conditions of Contract (SCC) (Section IX of this SRFP), and
(d) the Appendices (Section X of this SRFP).
The lump-sum contract is normally used when definition of the tasks to be performed is clear
and unambiguous, when the commercial risk taken by the Consultant are relatively low, and
when therefore such Consultant are prepared to perform the assignment for an agreed
predetermined lump-sum price. However, delivery of services of intellectual and advisory
nature is contingent in many ways upon actions by the Client. Conditions justifying use of the
lump-sum contract (i.e. proper and timely actions by the Client) are not frequently met. This is
why, in practice, the lump-sum contract is rarely issued under Japanese ODA Loans.
Lump-sum price is arrived at on the basis of inputs of remuneration and reimbursable expenses
- including rates, where applicable - provided by the Consultant. The Client agrees to pay the
Consultant according to a schedule of payments linked to the delivery of certain outputs, for
example reports, drawings, or software programs.
－ 225 －
Conditions of Contract and Contract Forms (Option B: Lump-Sum Contract)
Table of Contents
Form of Contract ...................................................................................................... FOC(B)-1

General Conditions of Contract ................................................................................GCC(B)-1
Special Conditions of Contract ................................................................................. SCC(B)-1
Appendices .............................................................................................................. APP(B)-1
－ 226 －
Section VII. Form of Contract (Option B: Lump-Sum Contract) FOC(B)-1
Section VII. Form of Contract

This Section contains the Form of Contract which shall be executed between the Client and the
successful Consultant after award of the Contract.
The Form of contract shall be kept untouched during the proposal stage and it shall only be
completed prior to signing of the Contract, when the Consultant is selected, and all relevant
details are known.
－ 227 －
FOC(B)-2 Section VII. Form of Contract (Option B: Lump-Sum Contract)
Form of Contract
LUMP-SUM
This CONTRACT (hereinafter called the “Contract”) is made the [day] day of the month of
[month], [year], between, on the one hand, [name of Client] (hereinafter called the “Client”) and,
on the other hand, [name of Consultant] (hereinafter called the “Consultant”).
[Note: If the Consultant consists of more than one entity all of which are liable under the
contract, the above shall be partially amended to read as follows: …(hereinafter called the
“Client”) and, on the other hand, a Joint Venture consisting of the following entities, each of
which will be jointly and severally liable to the Client for all the Consultant’s obligations under
this Contract, namely, [name of member] and [name of member] (hereinafter collectively called
the “Consultant”).]
WHEREAS
(a) the Client has requested the Consultant to provide certain consulting services as
defined in this Contract (hereinafter called the “Services”);
(b) the Consultant, having represented to the Client that it has the required
professional skills, expertise and technical resources, has agreed to provide the
Services on the terms and conditions set forth in this Contract;
(c) by an Agreement dated [day, month, year] (hereinafter called the Loan Agreement)
between the [name of Borrower] (hereinafter called the Borrower) and the Japan
International Cooperation Agency (hereinafter called “JICA”), JICA has agreed to
make a loan to the Borrower for the purpose of financing [name of the Project]
(hereinafter called the Project);
NOW THEREFORE the parties hereto hereby agree as follows:
1. The following documents attached hereto shall be deemed to form an integral part of this
Contract:
(i) This Form of Contract;

(ii) Minutes of Contract Negotiation;
(iii) The Special Conditions of Contract (SCC);
(iv) The General Conditions of Contract (GCC);
(v) The following Appendices:
Appendix A : Description of Services

Appendix B : Expert Schedule
Appendix C : Summary of Cost Breakdown
Appendix D : Remuneration Cost Breakdown
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Section VII. Form of Contract (Option B: Lump-Sum Contract) FOC(B)-3
Appendix E : Reimbursable Cost Breakdown

Appendix F : Table of Adjustment Data
Appendix G : Form of Advance Payment Security
Appendix H : Acknowledgment of Compliance with Guidelines for the
Appendix I : Eligible Source Countries of Japanese ODA Loans
In the event of any ambiguity or conflict between the documents listed above, the order of
precedence shall be the order in which the documents are listed in this Clause 1.
2. The mutual rights and obligations of the Client and the Consultant shall be as set forth in
the Contract, in particular:
(a) the Consultant shall carry out the Services in accordance with the provisions of
the Contract; and
(b) the Client shall make payments to the Consultant in accordance with the
provisions of the Contract.
IN WITNESS WHEREOF, the Parties hereto have caused this Contract to be signed in their
respective names as of the day and year first above written.
For and on behalf of [name of Client]
[Authorized Representative of the Client – name, title and signature]
For and on behalf of [name of Consultant or Name of a Joint Venture]
[Authorized Representative of the Consultant – name and signature]
[For a JV, only the lead member shall sign, in which case the Power of Attorney to sign on
behalf of all members shall be attached.]
For and on behalf of each of the members of the Consultant [insert the name of the JV]
[Name of the lead member]
[Authorized Representative on behalf of a JV]
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Section VIII. General Conditions of Contract (Option B: Lump-Sum Contract)
Section VIII. General Conditions of Contract
This Section contains the General Conditions of Contract (Standard GCC) which is required to
be used in the Request for Proposals for the Lump-Sum Contract of assignments financed by
JICA, and they shall be used without any modification.
A copy of the Standard GCC shall be attached to the Request for Proposals/Contract prepared
by the Client. If the General Conditions of Contract in the Request for Proposals/Contract
prepared by the Client contain modifications from the Standard GCC, JICA will not consider
them valid and require the Client to modify the Request for Proposals/Contract so that the
Standard GCC, as defined above, shall apply.
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Section VIII. General Conditions of Contract (Option B: Lump-Sum Contract) GCC(B)-1
General Conditions of Contract
Contents
GCC(B)
1. General Provisions .............................................................................................................3
1.1 Definitions.................................................................................................................3
1.2 Relationship between the Parties ................................................................................5
1.3 Law Governing Contract............................................................................................5
1.4 Language...................................................................................................................5
1.5 Headings ...................................................................................................................5
1.6 Communications........................................................................................................5
1.7 Location ....................................................................................................................6
1.8 Authority of Lead Member ........................................................................................6
1.9 Authorized Representatives .......................................................................................6
1.10 Corrupt and Fraudulent Practices ...............................................................................6
1.11 Monitoring by JICA...................................................................................................6
1.12 Difference of Opinion................................................................................................7
1.13 Eligibility of Consultant.............................................................................................7
2. Commencement, Completion, Modification and Termination of Contract...........................7
2.1 Effectiveness of Contract ...........................................................................................7
2.2 Termination of Contract for Failure to Become Effective...........................................7
2.3 Commencement of Services.......................................................................................8
2.4 Expiration of Contract ...............................................................................................8
2.5 Entire Agreement.......................................................................................................8
2.6 Modifications ............................................................................................................8
2.7 Force Majeure ......................................................................................................... 10
2.8 Suspension .............................................................................................................. 11
2.9 Termination ............................................................................................................. 12
3. Obligations of the Consultant ........................................................................................... 15
3.1 General.................................................................................................................... 15
3.2 Conflict of Interest................................................................................................... 15
3.3 Confidentiality......................................................................................................... 16
3.4 Liability of the Consultant ....................................................................................... 16
3.5 Insurance to be Taken Out by the Consultant ........................................................... 18
3.6 Accounting, Inspection and Auditing ....................................................................... 18
3.7 Reporting................................................................................................................. 18
3.8 Property of the Reports and Records ........................................................................ 19
3.9 Equipment, Vehicles and Materials Furnished by the Client..................................... 19
3.10 Equipment and Materials Provided by the Consultant .............................................. 19
4. Consultant’s Experts and Subconsultants........................................................................... 19
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GCC(B)-2 Section VIII. General Conditions of Contract (Option B: Lump-Sum Contract)
4.1 Description of Experts ............................................................................................. 19

4.2 Replacement of Key Experts.................................................................................... 19
4.3 Approval of Additional Key Expert ......................................................................... 20
4.4 Removal of Experts or Subconsultants..................................................................... 20
4.5 Replacement/........................................................................................................... 20
Removal of Experts-Impact on Payments ........................................................................ 20
5. Obligations of the Client................................................................................................... 20
5.1 Assistance and Exemptions...................................................................................... 20
5.2 Access to Project Site .............................................................................................. 21
5.3 Change in the Applicable Law ................................................................................. 21
5.4 Services, Facilities and Property of the Client .......................................................... 22
5.5 Counterpart Personnel.............................................................................................. 22
5.6 Payment Obligation ................................................................................................. 23
6. Payments to the Consultant .............................................................................................. 23
6.1 Contract Price .......................................................................................................... 23
6.2 Remuneration and Reimbursable Expenses .............................................................. 23
6.3 Duties, Taxes and Levies ......................................................................................... 23
6.4 Currency of Payment ............................................................................................... 24
6.5 Terms and Conditions of Payment ........................................................................... 24
6.6 JICA Disbursement Procedure ................................................................................. 24
6.7 Interest on Delayed Payments .................................................................................. 25
6.8 Adjustment for Changes in Cost .............................................................................. 25
7. Fairness and Good Faith ................................................................................................... 26
7.1 Good Faith............................................................................................................... 26
8. Settlement of Disputes...................................................................................................... 26
8.1 Amicable Settlement................................................................................................ 26
8.2 Dispute Resolution .................................................................................................. 27
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1. GENERAL PROVISIONS
1.1 Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
(a) “Applicable Guidelines” means the Guidelines for the

Employment of Consultants under Japanese ODA Loans,
specified in the Special Conditions of Contract (SCC).
(b) “Applicable Law” means the laws and any other instruments
having the force of law in the Client’s country, or in such other
country as may be specified in the SCC, as they may be issued
and in force from time to time.
(c) “Base Date” means the date 28 days prior to the latest date for
submission of the Financial Proposal.
(d) “Borrower” means the Government, Government agency or

other entity that signs the Loan Agreement with JICA.
(e) “Client” means the entity, named as Client in the SCC.
(f) “Consultant” means the firm or a JV, named as Consultant in

the SCC.
(g) “Contract” means the legally binding written agreement signed

between the Client and the Consultant and includes all the
attached documents listed in paragraph 1 of the Form of
Contract (Minutes of Contract Negotiation, the General
Conditions (GCC), the Special Conditions (SCC), and the
Appendices).
(h) “Contract Price” means the amount stated in Clause SCC

6.1(a).
(i) “day” means calendar day unless indicated otherwise.
(j) “Effective Date” means the date on which this Contract comes
into force and effect pursuant to Clause GCC 2.1.
(k) “Experts” means, collectively, Key Experts, Non-Key Experts,

or any other professional personnel of the Consultant or
Subconsultant assigned by the Consultant to perform the
Services or any part thereof under the Contract.
(l) “Foreign Currency” means any currency other than the
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currency of the Client’s country.
(m) “GCC” means these General Conditions of Contract
(n) “Government” means the Government of the Client’s country.
(o) “JICA” means the Japan International Cooperation Agency.
(p) “Joint Venture” or “JV” means any combination of two or

more firms in the form of a joint venture, consortium,
association or other unincorporated grouping. A Joint Venture
may or may not have the legal personality distinct from its
members.
(q) “Key Expert(s)” means an individual professional assigned by

the Consultant to perform the Services or any part thereof
under the Contract, whose skills, qualifications, knowledge and
experience are critical to the performance of the Services under
the Contract and whose Curricula Vitae (CV) was/ were
evaluated during the selection process of the Consultant.
(r) “Local Currency” means the currency of the Client’s country
(s) “Non-Key Expert(s)” means an individual professional

assigned by the Consultant or its Subconsultant to perform the
Services or any part thereof under the Contract and whose
Curricula Vitae (CV) was/were not evaluated individually,
during the selection of the Consultant.
(t) “Party” means the Client or the Consultant, as the case may be,
and “Parties” means both of them.
(u) “Provisional Sum” means an amount of money allocated in the

Contract to allow for the cost of any future service or expense,
which may be needed during the course of the assignment.
Provisional Sum may be allocated or designated under the
Specified Provisional Sum and/or Provisional Sum for
Contingency Allowance, as appropriate.
(v) “Provisional Sum for Contingency Allowance” means that the

amount is allocated in the contract to cover future additional
costs which may arise due to (i) increased quantity (such as a
requirement for additional man-months or expenditures beyond
the quantities already allocated in the Contract) and/or (ii) price
adjustments (if provided under the Contract), and/or (iii) any
other event which entitles the Consultant to additional
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payment.
(w) “SCC” means the Special Conditions of Contract by which the

GCC may be amended or supplemented.
(x) “Services” means the work to be performed by the Consultant

pursuant to this Contract, as described in Appendix A.
(y) “Specified Provisional Sum” means the estimated cost of any

such service or expense which shall be designated usually as a
sum, in the summary of the total cost, with a brief description
of such service or expense, as the case may be.
(z) “Subconsultant(s)” means a firm or an individual to

whom/which the Consultant subcontracts any part of the
Services while remaining solely liable for the execution of the
Contract.
(aa) “Third Party” means any person or entity other than the, the
Client, the Consultant or a Subconsultant.
1.2 Relationship Nothing contained herein shall be construed as establishing a

between the relationship of master and servant or of principal and agent as
Parties between the Client and the Consultant. The Consultant, subject to
this Contract, has complete charge of Experts and Subconsultants, if
any, performing the Services and shall be fully responsible for the
Services performed by them or on their behalf hereunder.
1.3 Law Governing This Contract, its meaning and interpretation, and the relation
Contract between the Parties shall be governed by the Applicable Law.
1.4 Language This Contract shall be executed in the language specified in the
SCC, which shall be the binding, and controlling language for all
matters relating to the meaning or interpretation of this Contract.
1.5 Headings The headings shall not limit, alter or affect the meaning of this
Contract.
1.6 Communications 1.6.1 Any communication required or permitted to be given or

made pursuant to this Contract shall be in writing in the
language specified in Clause GCC 1.4. Any such
communication shall be deemed to have been given or made
when delivered in person to an authorized representative of
the Party to whom the communication is addressed, or when
sent to such Party at the address specified in the SCC.
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1.6.2 A Party may change its address for notice hereunder by

giving the other Party any communication of such change to
the address specified in the SCC.
1.7 Location The Services shall be performed at such locations as are specified in
Appendix A and, where the location of a particular task is not so
specified, at such locations, whether in the Client’s country or
elsewhere, as the Client may approve.
1.8 Authority of If the Consultant is a JV:

Lead Member (a) the members of the JV are jointly and severally liable to the
Client for the performance of the Contract.
(b) the members shall hereby authorize the lead member specified
in the SCC to act on their behalf in exercising all the
Consultant’s rights and obligations towards the Client under
this Contract, including, but not limited to, the receiving of
instructions and payments from the Client.
1.9 Authorized Any action required or permitted to be taken, and any document
Representatives required or permitted to be executed under this Contract by the
Client or the Consultant may be taken or executed by the
representatives specified in the SCC.
1.10 Corrupt and If the Client determines, based on reasonable evidence, that the
Fraudulent Consultant has engaged in corrupt or fraudulent practices, in
Practices competing for or in executing the Contract, then the Client may,
after giving 14 days’ notice to the Consultant, terminate the
Contract and expel the Consultant from the Project site, and the
provisions of Clause GCC 2.9 shall apply as if such termination had
been made under Clause GCC 2.9.1.
Should any Expert or Subconsultant of the Consultant be
determined, based on reasonable evidence, to have engaged in
corrupt or fraudulent practice during the execution of the work then
that Expert or Subconsultant shall be immediately removed and
replaced by a suitable Expert or Subconsultant in accordance with
Clauses GCC 4.4 and 4.5.
The Consultant is required to comply with JICA's policy in regard

to corrupt and fraudulent practices as declared in Appendix H.
1.11 Monitoring by Without assuming the responsibilities of the Client or the

JICA Consultant, JICA may monitor the Services as necessary in order to
satisfy itself that it is being carried out in accordance with
appropriate standards and is based on acceptable data. As
appropriate, JICA may take part in discussions between the Client
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and the Consultant. However, JICA shall not be liable in any way
for the performance of the Services by reason of such monitoring or
participation in discussions. Neither the Client nor the Consultant
shall be released from any responsibility of this Contract by reason
of JICA’s monitoring or participation in discussion.
1.12 Difference of In the case of a difference of opinion between the Client and the
Opinion Consultant on any important matters involving professional
judgment that might affect the proper evaluation or execution of the
Project, the Client shall allow the Consultant to submit promptly to
the Client a written report and, simultaneously, to submit a copy to
JICA. The Client shall forward the report to JICA with its comments
in time to allow JICA to study it and communicate with the Client
before any irreversible steps are taken in the matter. In cases of
urgency, the Consultant has the right to request the Client and/or
JICA that the matter be discussed immediately between the Client
and JICA.
1.13 Eligibility of The Consultant shall meet the requirements as to eligibility of the
Consultant Consultants as specified in Appendix I.
2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT
2.1 Effectiveness of With respect to the effectiveness of the Contract, the following shall
Contract apply:
(a) Unless otherwise specified in the SCC, this Contract shall
come into force and effect on the date (the “Effective Date”)
when:
(i) this Contract has been signed by the Parties; and
(ii) this Contract has been reviewed and concurred by JICA.
(b) Upon fulfillment of the conditions indicated above, the Client

shall issue a written notice to the Consultant which confirms
the Effective Date and instructs the Consultant to deliver an
advance payment security and an invoice for advance payment
to the Client.
(c) The Consultant shall submit the required advance payment

security and the invoice for the advance payment, pursuant to
Clause GCC 6.5(b), within fourteen (14) days or within such
other period specified in the SCC following the receipt of the
notice specified in this Clause GCC 2.1.
2.2 Termination of Unless a different period of time is otherwise specified in the SCC,
Contract for if this Contract has not become effective within four (4) months
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Failure to after the date of the Contract signed by the Parties, the Consultant or
Become Effective the Client may, by not less than twenty-one (21) days written notice
to the other Party, declare this Contract to be null and void, and in
the event of such a declaration by either Party, neither Party shall
have any claim against the other Party with respect hereto.
2.3 Commencement With respect to the commencement of the Services, the following
of Services shall apply:
(a) Subject to Clause GCC 6.5(b), the Consultant shall commence
carrying out the Services not later than fourteen (14) days from
the receipt of the advance payment.
(b) The Consultant shall confirm in writing the date of

commencement of the Services and availability of Key Experts
before starting to deliver the Services.
(c) In the absence of such confirmation, the Consultant is deemed

to have commenced the services on the last day of the above
period of fourteen (14) days.
2.4 Expiration of Unless terminated earlier pursuant to Clause GCC 2.9, this Contract
Contract shall expire at the end of such time period, as specified in the SCC,
after the commencement of the Services specified in Clause GCC
2.3.
2.5 Entire This Contract contains all covenants, stipulations and provisions
Agreement agreed by the Parties. No agent or representative of either Party has
authority to make, and the Parties shall not be bound by or be liable
for, any statement, representation, promise or agreement not set
forth herein.
2.6 Modifications
2.6.1 Modifications (a) Any modification or variation of the terms and conditions of
or Variations this Contract, including any modification or variation of the
scope of the Services, may only be made by written agreement
between the Parties. However, each Party shall give due
consideration to any proposals for modification or variation
made by the other Party.
(b) In case of important modifications or variations, the prior

written concurrence of JICA is required.
2.6.2 Extension If the Consultant has been delayed or impeded in the performance of
any of its obligations under this Contract by any of the reasons
specified in paragraphs (a) through (f) of this Clause GCC 2.6.2, the
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contract term as set forth in Clause GCC 2.4 shall be extended by

such period as shall be fair and reasonable in all the circumstances
and as shall fairly reflect the delay or impediment sustained by the
Consultant, and an appropriate adjustment in the Contract Price
(which includes remuneration and/or reimbursable expenses, as
applicable) shall be made accordingly.
(a) Any modifications or variations pursuant to Clause GCC 2.6.1;
(b) Any occurrence of Force Majeure pursuant to Clause GCC
2.7;
(c) Any suspension by the Client pursuant to Clause GCC 2.8.1
(c), suspension or reduction in the rate of performance of the
Services pursuant to Clause GCC 2.8.2;
(d) Any unreasonable delay by the Client in giving his decision,
approval or consent (where required) to the documents (e.g.
designs, plans, etc.) prepared and submitted by the Consultant;
(e) Any act or omission of or any default or breach of this
Contract by the Client or any act or omission of any other
consultants and/or contractors employed by the Client; or
(f) Any other matter mentioned in this Contract as giving rise to
an entitlement to an extension of the contract term.
2.6.3 Consultant’s (a) Except where otherwise provided elsewhere in this Contract,
Claims the Consultant shall submit to the Client a notice of a claim for
an extension of the contract term and/or adjustment in the
Contract Price, together with particulars of the event or
circumstance justifying such extension and adjustment, as soon
as reasonably practicable after the occurrence of such event or
circumstance. As soon as reasonably practicable after the
receipt of such notice and supporting particulars of the claim,
the Client and the Consultant shall agree upon the extended
period and/or the adjusted Contract Price.
(b) The Consultant shall at all times use all commercially

reasonable endeavors to minimize any delay in the
performance of its obligations under this Contract.
(c) In the case of disagreement between the Parties as to any

modification of Variation, and extension shall be settled
according to Clause GCC 8.
2.6.4 Provisional (a) Each Provisional Sum shall only be used, in whole or in part,
Sum in accordance with the instructions of the Client which may
involve or relate to the services to be provided or expenditures
to be incurred in the course of the assignment.
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(b) The total sum paid to the Consultant shall include only such
amounts for services or expenditures to which the Provisional
Sum relates, as the Client shall have instructed. Each
Provisional Sum shall be used under Clause GCC 2.6.1 as a
modification or variation of the scope of Services, except for
the use of Provisional Sum for Contingency Allowance in
accordance with GCC 6.8.
2.7 Force Majeure
2.7.1 Definition (a) For the purposes of this Contract, “Force Majeure” means an
event which is beyond the reasonable control of a Party, is not
foreseeable, is unavoidable, and which makes a Party’s
performance of its obligations hereunder impossible or so
impractical as reasonably to be considered impossible in the
circumstances, and subject to those requirements, includes, but
is not limited to, war, riots, terrorism, civil disorder,
earthquake, fire, explosion, storm, flood or other adverse
weather conditions, strikes, lockouts or other industrial action,
confiscation or any other action by Government agencies.
(b) Force Majeure shall not include (i) any event which is caused
by the negligence or intentional action of a Party or such
Party’s Experts, Subconsultants or agents or employees, nor
(ii) any event which a diligent Party could reasonably have
been expected both to take into account at the time of the
conclusion of this Contract, and avoid or overcome in the
carrying out of its obligations hereunder.
(c) Force Majeure shall not include insufficiency of funds or

failure to make any payment required hereunder.
2.7.2 No Breach of The failure of a Party to fulfill any of its obligations hereunder shall
Contract not be considered to be a breach of or default under, this Contract
insofar as such inability arises from an event of Force Majeure,
provided that the Party affected by such an event has taken all
reasonable precautions, due care and reasonable alternative
measures, all with the objective of carrying out the terms and
conditions of this Contract.
2.7.3 Measures to be (a) A Party affected by an event of Force Majeure shall continue
Taken to perform its obligations under the Contract as far as is
reasonably practical, and shall take all reasonable measures to
minimize the consequences of any event of Force Majeure.
(b) A Party affected by an event of Force Majeure shall notify the

other Party of such event as soon as possible, and in any case
not later than fourteen (14) days following the occurrence of
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such event, providing evidence of the nature and cause of such

event, and shall similarly give written notice of the restoration
of normal conditions as soon as possible.
(c) Any period within which a Party shall, pursuant to this

Contract, complete any action or task, shall be extended for a
period equal to the time during which such Party was unable to
perform such action as a result of Force Majeure.
(d) During the period of their inability to perform the Services as a

result of an event of Force Majeure, the Consultant, upon
instructions by the Client, shall either:
(i) demobilize, in which case the Consultant shall be

reimbursed for additional costs they reasonably and
necessarily incurred, and, if required by the Client, in
reactivating the Services; or
(ii) continue the Services to the extent reasonably possible,
in which case the Consultant shall continue to be paid
under the terms of this Contract and be reimbursed for
additional costs reasonably and necessarily incurred.
(e) In the case of disagreement between the Parties as to the

existence or extent of Force Majeure, the matter shall be
settled according to Clause GCC 8.
2.8 Suspension
2.8.1 Suspension by (a) The Client may, by written notice of suspension to the
Client Consultant, suspend, in whole or part, the Services and such
suspension continues until the Client gives a written permission
or instruction to proceed.
(b) The Client may suspend, in whole or part, the Services if an

event shall have happened and be continuing, in which the
Consultant fails to perform any of its obligations under this
Contract, including the carrying out of the Services, provided
that such notice of suspension shall:
(i) specify the nature of the failure, and

(ii) request the Consultant to remedy such failure within a
period not exceeding twenty-eight (28) days after receipt
by the Consultant of such notice of suspension.
(c) If the Project or the Services are suspended by the Client for
any reason other than those provided in Clause GCC 2.8.1 (b)
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more than twenty-eight (28) days, over the term of this

Contract, the Consultant shall be paid for all services performed
and reimbursable expenses incurred prior to the receipt of a
notice of suspension.
(d) During any suspension of the Services under Clause GCC 2.8.1
(c), the Consultant shall be compensated for any costs of
maintaining fixed assets, the costs of leases or other items
acquired for the Project, as well as all expenses reasonably
incurred by, including but not limited to, temporary
demobilization, reassignment of the Experts. In addition, upon
resumption of the Services, the Client shall compensate the
Consultant for expenses incurred as a result of the resumption
of its services, and the Consultant's schedules (Expert and other
relevant schedules) shall be appropriately adjusted.
2.8.2 Suspension by Without prejudice to entitlement to financing charges on late

Consultants payments under Clause GCC 6.7, the Consultant may suspend the
Services or reduce the rate of performance of the Services after
twenty-eight (28) days prior notice to the Client, if the Client fails
to pay the Consultant the amount due, pursuant to Clause GCC 6.5
(a). In no event shall the suspension of the Services or reduction of
the rate of performance of the Services pursuant to this Clause GCC
2.8.2 be subject to termination of this Contract by the Client
pursuant to Clause GCC 2.9.1.
2.9 Termination This Contract may be terminated by either Party as per provisions set
up below:
2.9.1 Termination by The Client may terminate this Contract in case of the occurrence of
Client any of the events specified in paragraphs (a) through (f) of this
Clause GCC 2.9.1. In such an occurrence the Client shall give at
least twenty-eight (28) days’ written notice of termination to the
Consultant in case of the events referred to in (a) through (e); and at
least fifty-six (56) days’ written notice in case of the event referred
to in (f):
(a) If the Consultant fails to remedy a failure in the performance

of its obligations hereunder, as specified in a notice of
suspension pursuant to Clause GCC 2.8.1 (b);
(b) If the Consultant becomes (or, if the Consultant consists of

more than one entity, if any of its members becomes) insolvent
or bankrupt or enter into any agreements with their creditors
for relief of debt or take advantage of any law for the benefit
of debtors or go into liquidation or receivership whether
－ 244 －
compulsory or voluntary;
(c) If the Consultant fails to comply with any final decision

reached as a result of arbitration proceedings pursuant to
Clause GCC 8;
(d) If, as the result of Force Majeure, either Party is unable to

fifty-six (56) days ;
(e) If the Consultant fails to confirm availability of Key Experts as

required in Clause GCC 2.3(b); and
(f) If the Client, in its sole discretion and for any reason
whatsoever, decides to terminate this Contract.
2.9.2 Termination by The Consultant may terminate this Contract, by not less than
Consultant twenty-eight (28) days’ written notice to the Client, such notice to
be given if any of the events specified in paragraphs (a) through (f)
of this Clause GCC 2.9.2 occurs:
(a) If the Client fails to pay any money due to the Consultant
pursuant to this Contract and not subject to dispute pursuant to
Clause GCC 8 within forty-two (42) days after receiving
written notice from the Consultant that such payment is
overdue;
(b) If, as the result of Force Majeure, either Party is unable to

(c) If the Client fails to comply with any final decision reached as
a result of arbitration pursuant to Clause GCC 8;
(d) If the Client is in material breach of its obligations pursuant to

this Contract and has not remedied the same within forty-two
(42) days (or such longer period as the Consultant may have
subsequently approved in writing) following the receipt by the
Client of the Consultant’s notice specifying such breach;
(e) If the Services are suspended pursuant to Clause GCC 2.8.1 (c)
for more than eighty-four (84) days; and
(f) If the Client becomes bankrupt or insolvent, goes into

liquidation, has a receiving or administration order made against
him, compounds with his creditors, or carries on business under
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a receiver trustee or manager for the benefit of his creditors, or if

any act is done or event occurs which (under applicable Laws)
has a similar effect to any of these acts or events.
2.9.3 Cessation of Upon termination of this Contract pursuant to Clauses GCC 2.2 or
Rights and GCC 2.9, or upon expiration of this Contract pursuant to Clause
Obligations GCC 2.4, all rights and obligations of the Parties hereunder shall
cease, except (i) such rights and obligations as may have accrued on
the date of termination or expiration, (ii) the obligation of
confidentiality set forth in Clause GCC 3.3, (iii) the Consultant’s
obligation to permit inspection, copying and auditing of their
accounts and records set forth in Clause GCC 3.6, and (iv) any right
which a Party may have under the Applicable Law.
2.9.4 Cessation of Upon termination of this Contract by notice of either Party to the
Services other pursuant to Clauses GCC 2.9.1 or GCC 2.9.2, the Consultant
shall, immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the Services to a close in a prompt and
orderly manner and shall make every reasonable effort to keep
expenses for this purpose to a minimum. With respect to equipment,
vehicles and materials provided by the Client, the Consultant shall
proceed as provided by Clause GCC 3.9.
2.9.5 Payment upon Upon termination of this Contract pursuant to Clauses GCC 2.9.1 or
Termination GCC 2.9.2, the Client shall make the following payments to the
Consultant:
(a) payment pursuant to Clause GCC 6 for Services satisfactorily

performed prior to the effective date of termination; and
(b) in the case of termination pursuant to paragraphs (d) and (f) of

Clause GCC 2.9.1 and to GCC 2.9.2, reimbursement of any
reasonable cost incidental to the prompt and orderly
termination of this Contract, including demobilization,
associated overhead cost, the cost of the return travel of the
Experts and their eligible dependents, and all other expenses,
damages and losses resulting from the termination.
2.9.6 Disputes about If either Party disputes whether an event specified in paragraphs (a)
Events of through (e) of Clause GCC 2.9.1 or in Clause GCC 2.9.2 has
Termination occurred, such Party may, within forty-two (42) days after receipt of
notice of termination from the other Party, refer the matter for
dispute settlement in accordance with the procedures stated in
Clause GCC 8, and this Contract shall not be terminated on account
of such event, unless otherwise settled in accordance with GCC 8.
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3. OBLIGATIONS OF THE CONSULTANT

3.1 General
3.1.1 Standard of (a) The Consultant shall perform the Services and carry out the
Performance Services with all due diligence, efficiency and economy in
accordance with generally accepted professional standards and
practices, and shall observe sound management practices, and
employ appropriate technology and safe and effective
equipment, machinery, materials and methods. The Consultant
shall always act, in respect of any matter relating to this
Contract or to the Services, as faithful adviser to the Client, and
shall at all times support and safeguard the Client’s legitimate
interests in any dealings with the third parties.
(b) The Consultant shall employ and provide such qualified and
experienced Experts and Subconsultants as are required to
carry out the Services.
(c) The Consultant may subcontract part of the Services to an

extent and with such Key Experts and Subconsultants as may
be approved in advance by the Client. Notwithstanding such
approval, the Consultant shall retain full responsibility for the
Services.
3.1.2 Law The Consultant shall perform the Services in accordance with the
Applicable to Contract and the Applicable Law and shall take all practicable steps
Services to ensure that any of its Experts and Subconsultants, comply with
the Applicable Law. The Client shall notify the Consultant in
writing of relevant local customs, and the Consultant shall, after
such notification, respect such customs.
3.2 Conflict of The Consultant shall hold the Client’s interests paramount, without
Interest any consideration for future work, and strictly avoid conflict with
other assignments or their own corporate interests.
3.2.1 Consultant Not (a) The payment to the Consultant pursuant to Clause GCC 6
to Benefit from shall constitute the Consultant’s only payment in connection
Commissions, with this Contract and, subject to Clause GCC 3.2.2, the
Discounts, etc. Consultant shall not accept for its own benefit any trade
commission, discount or similar payment in connection with
activities pursuant to this Contract or in the discharge of its
obligations hereunder, and the Consultant shall use its best
efforts to ensure that any Subconsultants, as well as the
Experts and agents of either of them, similarly shall not
receive any such additional payment.
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(b) Furthermore, if the Consultant, as part of the Services, has the

responsibility of advising the Client on the procurement of
goods, works or services, the Consultant shall comply with the
Applicable Guidelines and JICA’s Guidelines for Procurement
under Japanese ODA Loans, and shall at all times exercise
such responsibility in the best interest of the Client.
3.2.2 Consultant and The Consultant agrees that, during the term of this Contract and
Affiliates Not after its termination, the Consultant and any entity affiliated with the
to Engage in Consultant as well as any Subconsultants and any entity affiliated
Certain with such Subconsultants, shall be disqualified from providing
Activities goods, works or services or non-consulting services resulting from
or directly related to the Services for the preparation or
3.2.3 Prohibition of The Consultant shall not engage, and shall cause its Experts as well as
Conflicting its Subconsultants not to engage, either directly or indirectly, in any
Activities business or professional activities that would conflict with the
activities assigned to them under this Contract.
3.2.4 Strict Duty to The Consultant has an obligation and shall ensure that its Experts
Disclose and Subconsultants shall have an obligation to disclose any situation
Conflicting of actual or potential conflict that impacts their capacity to serve the
Activities best interest of their Client, or that may reasonably be perceived as
having this effect. Failure to disclose said situations may lead to the
termination of the Contract.
3.3 Confidentiality Except with the prior written consent of the Client, the Consultant and
the Experts shall not at any time communicate to any person or entity
any confidential information acquired in the course of the Services,
nor shall the Consultant and the Experts make public the
recommendations formulated in the course of, or as a result of, the
Services.
3.4 Liability of the (a) The Consultant shall be responsible for and shall indemnify the
Consultant Client in respect of loss of or damage to equipment and
materials furnished by the Client, or purchased by the
Consultant in whole or in part with funds provided by the
Client.
(b) The Consultant undertakes full responsibility in respect of life,

health, and accidents for the Experts and for the dependents of
any such Expert.
(c) The Consultant shall indemnify the Client from and against any
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and all claims, liabilities, obligations, losses, damages,

penalties, actions, judgment, suits, proceedings, demands, costs,
expenses and disbursements of whatsoever nature that may be
imposed on, incurred by or asserted against the Client during or
in connection with the Services by reason of: (i) infringement or
alleged infringement by the Consultant of any patent or other
protected right; or (ii) plagiarism or alleged plagiarism by the
Consultant.
(d) The Consultant shall ensure that all goods and services
(including without limitation all computer hardware, software
and systems) procured by the Consultant out of funds provided
or reimbursed by the Client or used by the Consultant in the
carrying out of the Services do not violate or infringe any
industrial property or intellectual property right or claim of any
Third Party.
(e) The Consultant shall indemnify, protect and defend at their own
expense the Client, and its agents and employees from and
against any and all actions, claims, losses or damages arising
out of Consultant’s failure to exercise the skill and care required
under Clause GCC 3.1.1 provided, however:
(i) that the Consultant is notified of such actions, claims,

losses or damages not later than twelve (12) months after
the expiration of the Contract pursuant to the Clause GCC
2.4 or termination of the Contract pursuant to the Clause
GCC 2.9, unless a different period of time is otherwise
specified in the SCC;
(ii) that the ceiling on Consultant’s liability shall be limited to
the amount indicated in the SCC, except that such ceiling
shall not apply to actions, claims, losses or damages
caused by Consultant’s gross negligence or reckless
conduct;
(iii) that Consultant’s liability under Clause GCC 3.1.1 shall
be limited to actions, claims, losses or damages directly
caused by such failure to exercise the said skill and care,
and shall not include liability for any actions, claims,
losses or damages arising out of occurrences incidental or
indirectly consequential to such failure.
(f) Upon request of the Client, the Consultant shall, at its own cost
and expense, re-perform the Services in the event of
Consultant’s failure to exercise the skill and care required under
Clause GCC 3.1.1.
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(g) Notwithstanding the provisions of paragraph (a) of this Clause

GCC 3.4, the Consultant shall have no liability whatsoever for
actions, claims, losses or damages occasioned by: (i) the
Client’s overriding a decision or recommendation of the
Consultant or requiring the Consultant to implement a decision
or recommendation with which the Consultant does not agree;
or (ii) the improper execution of the Consultant’s instructions
by agents, employees or independent contractors of the Client.
3.5 Insurance to be The Consultant (i) shall take out and maintain, and shall cause any
Taken Out by the Subconsultants to take out and maintain, at its (or the
Consultant Subconsultants’, as the case may be) own cost, insurance against the
risks, and for the coverage specified in the SCC; and (ii) at the
Client’s request, shall provide evidence to the Client showing that
such insurance has been taken out and maintained and that the
current premiums therefore have been paid. The Consultant shall
ensure that such insurance is in place prior to commencing the
Services as stated in Clause GCC 2.3.
3.6 Accounting, The Consultant (i) shall keep accurate and systematic accounts and
Inspection and records in respect of the Services hereunder, in accordance with
Auditing internationally accepted accounting principles and in such form and
detail as will clearly identify all relevant time changes and costs, and
the bases thereof, and (ii) shall periodically permit the Client or its
designated representative, and up to five years from the expiration or
termination of this Contract, to inspect the same and make copies
thereof as well as to have them audited by auditors appointed by the
Client, if so required by the Client as the case may be.
3.7 Reporting
3.7.1 Reporting The Consultant shall submit to the Client the reports and documents
Obligations specified in Appendix A, in the form, in the numbers and within the
time periods set forth in the said Appendix.
3.7.2 Serious The Consultant shall report to the Client and JICA promptly the
Hindrances occurrence of any event or condition which might delay or prevent
completion of any significant part of the Project in accordance with
the schedules and to indicate what steps shall be taken to meet the
situation. When the Client receives such a report from the
Consultant, the Client shall immediately forward a copy of it to
JICA, together with its comments.
3.7.3 Accident Should any accident in relation to construction safety occur during
Reports the implementation of the Project, the Consultant shall assist the
Client in preparing and submitting a report on such an accident in a
form reasonably requested by JICA.
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3.8 Property of the The Consultant retains the design rights and other intellectual
Reports and property rights and copyrights of all documents prepared by the
Records Consultant under this Contract. Unless otherwise stated in the
SCC, the Client shall be entitled to use them or copy them only for
the Project and the purpose for which they are intended, and need
not obtain the Consultant's permission to copy for such use.
3.9 Equipment, Any equipment, vehicles and materials made available to the
Vehicles and Consultant by the Client, or purchased by the Consultant wholly or
Materials partly with funds provided by the Client, shall be the property of the
Furnished by the Client and shall be marked accordingly. Upon termination or
Client expiration of this Contract, the Consultant shall make available to
the Client an inventory of such equipment, vehicles and materials
and shall dispose of such equipment, vehicles and materials in
accordance with the Client’s instructions. While in possession of
such equipment, vehicles and materials, the Consultant, unless
otherwise instructed by the Client in writing, shall insure them at the
expense of the Client in an amount equal to their full replacement
value.
3.10 Equipment and Any equipment or materials brought into the Client’s country by the
Materials Consultant or its Experts and used either for the Project or personal
Provided by the use shall remain the property of the Consultant or the Experts
Consultant concerned, as applicable.
4. CONSULTANT’S EXPERTS AND SUBCONSULTANTS

4.1 Description of (a) The title, agreed job description, qualification and estimated
Experts period of engagement to carry out the Services of each of the
Consultant’s Experts are described in Appendix B. Subject to
Clause GC 4.4, all experts included in that Appendix shall be
deemed to be accepted by the Client when awarding the Contract
to the Consultant.
(b) If additional work is required beyond the scope of the Services

specified in Appendix A:
(i) the Contract Price as set forth in Clause GCC 6.1 shall
accordingly be adjusted; and
(ii) the Parties shall sign a Contract amendment.
4.2 Replacement of (a) Except as the Client may otherwise agree in writing, no
Key Experts changes shall be made in the Key Experts.
(b) Notwithstanding the above, the substitution of Key Experts

during Contract execution may be considered only based on
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the Consultant’s written request and due to circumstances

outside the reasonable control of the Consultant, including but
not limited to death or medical incapacity. In such case, the
Consultant shall forthwith provide as a replacement, a person
of equivalent or better qualifications and experience, and at the
same rate of remuneration and such replacement shall be
subject to the Client’s approval and the procedure set forth in
GCC Clause 4.3(a) shall apply for such approval process.
4.3 Approval of (a) If during execution of the Contract, additional Key Experts are
Additional Key required to carry out the Services, the Consultant shall submit
Expert to the Client for review and approval a copy of their
Curriculum Vitae (CVs). If the Client does not object in
writing (stating the reasons for the objection) within twenty-
one (21) days from the date of receipt of such CVs, such
additional Key Experts shall be deemed to have been approved
by the Client.
(b) The rate of remuneration payable to such new additional Key

Experts shall be based on the rates for other Key Experts
position which require similar qualifications and experience.
4.4 Removal of (a) If the Client finds that any of the Experts or Subconsultants
Experts or has committed serious misconduct or has been charged with
Subconsultants having committed a criminal action, the Consultant shall, at
the Client’s written request specifying the grounds, provide a
suitable replacement.
(b) In the event that any of the Experts, or Subconsultants is found

by the Client to be incompetent or incapable in discharging
assigned duties, the Consultant shall, at the Client’s written
request specifying the grounds, to provide a suitable
replacement.
(c) Any replacement of the removed Experts or Subconsultants

shall possess equivalent or better qualifications and experience
and shall be acceptable to the Client.
4.5 Replacement/ Except as the Client may otherwise agree, the Consultant shall bear
Removal of all costs arising out of or incidental to any removal and/or
Experts-Impact replacement of such Experts.
on Payments
5. OBLIGATIONS OF THE CLIENT

5.1 Assistance and Unless otherwise specified in the SCC, the Client shall use its best
Exemptions
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efforts to:
(a) assist the Consultant with obtaining work permits and such
other documents as shall be necessary to enable the Consultant
to perform the Services.
(b) assist the Consultant with promptly obtaining, for the Experts
and, if appropriate, their eligible dependents, all necessary
entry and exit visas, residence permits, exchange permits and
any other documents required for their stay in the Client’s
country while carrying out the Services under the Contract.
(c) facilitate prompt clearance through customs of any property
required for the Services and of the personal effects of the
Experts and their eligible dependents.
(d) issue to officials, agents and representatives of the

Government all such instructions and information as may be
necessary or appropriate for the prompt and effective
implementation of the Services.
(e) assist the Consultant and the Experts and any Subconsultants
employed by the Consultant for the Services with obtaining
exemption from any requirement to register or obtain any
permit to practice their profession or to establish themselves
either individually or as a corporate entity in the Client’s
country according to the applicable law in the Client’s
country.
(f) assist the Consultant, any Subconsultants and the Experts of
either of them with obtaining the privilege, pursuant to the
applicable law in the Client’s country, of bringing into the
Client’s country reasonable amounts of foreign currency for
the purposes of the Services or for the personal use of the
Experts and of withdrawing any such amounts as may be
earned therein by the Experts in the execution of the Services.
5.2 Access to Project The Client warrants that the Consultant shall have, free of charge,
Site unimpeded access to the Project site in respect of which access is
required for the performance of the Services. The Client will be
responsible for any damage to the Project site or any property
thereon resulting from such access and will indemnify the
Consultant and each of the Experts in respect of liability for any
such damage, unless such damage is caused by the willful default or
negligence of the Consultant or any Subconsultants or the Experts
of either of them.
5.3 Change in the If, after the Base Date, there is any change in the Applicable Law in
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Applicable Law the Client’s country, including the law with respect to taxes and
duties, which increases or decreases the cost incurred by the
Consultant in performing the Services, then the remuneration and
reimbursable expenses otherwise payable to the Consultant under
this Contract shall be increased or decreased accordingly by
agreement between the Parties hereto, and corresponding
adjustments shall be made to the Contract Price specified in Clause
GCC 6.1 (a). If the Consultant has been delayed or impeded in the
performance of any of its obligations under the Contract because of
any change in the Applicable Law in the Client’s country, the
contract term shall be extended in accordance with the Clause GCC
2.6.2.
5.4 Services, (a) The Client shall make available to the Consultant and the
Facilities and Experts, for the purposes of the Services and free of any
Property of the charge, the services, facilities and property described in
Client Appendix A at the times and in the manner specified in said
Appendix A.
(b) In case that such services, facilities and property shall not be
made available to the Consultant as and when specified in
Appendix A, the Parties shall agree on (i) any time extension
that it may be appropriate to grant to the Consultant for the
performance of the Services, (ii) the manner in which the
Consultant shall procure any such services, facilities and
property from other sources, and (iii) the additional payments,
if any, to be made by the Client to the Consultant as a result
thereof pursuant to Clause GCC 6.1 (b).
5.5 Counterpart (a) The Client shall make available to the Consultant free of
Personnel charge such professional and support counterpart personnel, to
be nominated by the Client with the Consultant’s advice, if
specified in Appendix A.
(b) If counterpart personnel are not provided by the Client to the

Consultant as and when specified in Appendix A, the Parties
shall agree on (i) any time extension that it may be appropriate
to grant to the Consultant for the performance of the Services,
(ii) how the affected part of the Services shall be carried out,
and (iii) the additional payments, if any, to be made by the
Client to the Consultant as a result thereof pursuant to Clause
GCC 6.1(b).
(c) Professional and support counterpart personnel, excluding

Client’s liaison personnel, shall work under the exclusive
direction of the Consultant. If any member of the counterpart
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personnel fails to perform adequately any work assigned to

such member by the Consultant that is consistent with the
position occupied by such member, the Consultant may
request the replacement of such member, and the Client shall
not unreasonably refuse to act upon such request.
5.6 Payment In consideration of the Services performed by the Consultant under

Obligation this Contract, the Client shall make such payments to the Consultant
and in such manner as is provided by Clause GCC 6 below.
6. PAYMENTS TO THE CONSULTANT

6.1 Contract Price (a) The Contract Price shall be as set forth in the SCC. The
Contract Price breakdown shall be as provided in Appendix C.
(b) The Contract Price shall be fixed, unless otherwise indicated in

Sub-Clause GCC/SCC 6.8. Any change to the Contract Price
other than the price adjustment in accordance with GCC/SCC 6.8
can be made only by an amendment to the Contract agreed and
signed by both Parties in accordance with GCC 2.6.
6.2 Remuneration (a) The remuneration expenses shall be paid in accordance with
and the schedule under SCC 6.5 (a).
Reimbursable
Expenses (b) The reimbursable expenses shall be paid in accordance with
Sub-Clause SCC.
6.3 Duties, Taxes and (a) The Consultant, Subconsultants and Experts are responsible
Levies for meeting all liabilities with respect of duties, taxes and
levies arising out of the Contract, both in the Client’s country
and abroad, except as otherwise provided in the SCC.
(b) If so specified in the SCC, any local duty, tax or levy is

exempted or paid by the Client on behalf of the Consultant,
and the following shall apply to each such exception or
payment as the case may be.
(i) If any duty, tax or levy is exempted as a “no pay” exemption,
then, the Client shall obtain from the relevant authority and
provide to the Consultant, a tax exemption certificate
evidencing that such exemption has been provided.
(ii) If any duty, tax or levy is exempted as a “pay and

reimburse” exemption, the relevant authority will
reimburse to the Consultant, any amount paid or to be
paid by the Consultant for the purpose of meeting with
such tax liabilities upon submission of all relevant
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documentation.
(iii) If any duty, tax or levy is paid by the Client on behalf of

the Consultant, the Client shall obtain from the relevant
authority upon such tax payment and provide to the
Consultant, a tax payment certificate evidencing that such
payment has been made.
6.4 Currency of Any payment under this Contract shall be made in the currency(ies)
Payment specified in the SCC.
6.5 Terms and Billings and payments in respect of the Services shall be made as
Conditions of follows:
Payment (a) Payments shall be made according to the payment schedule
stated in the SCC.
(b) Unless otherwise stated in the SCC, the advance payment
shall be made after the receipt of the advance payment security
and the invoice for advance payment.
The advance payment security shall be in the amount (or

amounts) and in the currency (or currencies) of the advance
payment and, unless otherwise specified in the SCC, shall be
valid until the total payments reach fifty (50) percent of the
Contract Price according to SCC 6.5(a). Such security is to be
in the form set forth in Appendix G, or in such other form as
the Client shall have approved in writing.
(c) All payments under this Contract shall be made to the accounts
of the Consultant specified in the SCC.
(d) Payments in respect of remuneration or reimbursable expenses,
which exceed the amounts for these items as set forth in
Appendices D and E, may be charged to the Provisional Sum
for Contingency Allowance, provided for foreign and local
currencies only if such expenses were approved by the Client
prior to being incurred.
(e) With the exception of the final payment specified in the SCC
6.5(a), payments do not constitute acceptance of the Services
nor relieve the Consultant of any obligations hereunder.
6.6 JICA (a) Any payments payable from the proceeds of the Loan shall be
Disbursement made through the disbursement procedure as stated in the
Procedure SCC.
Any charges or fees associated with or incidental to remittance
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of funds from JICA/ Client to the Consultant’s account

including but not limited to those for opening and amendment
commissions of the Letter of Credit shall be solely borne by the
Client.
(b) Any Payment payable from any source of finance other than
the Loan Agreement shall be made directly by the Client.
6.7 Interest on If the Consultant does not receive payment in accordance with
Delayed Clause SCC 6.5(a), the Consultant shall be entitled to receive
Payments financing charges compounded monthly on the amount unpaid
during the period of delay. This period shall commence on the date
for payment as specified in Clause SCC 6.5(a).
These financing charges shall be calculated at the annual rate of

three (3) percentage points above the discount rate of the central
bank in the country of the currency of payment, or if not available,
the interbank offered rate, and shall be paid in such currency.
The Consultant shall be entitled to this payment without formal

notice or statement, and without prejudice to any other right or
remedy, provided by the Applicable Law or this Contract.
6.8 Adjustment for If so specified in the SCC, the amounts payable to the Consultant
Changes in Cost under Clause GCC 6.1(b) shall be adjusted for rises or falls in the
cost of Remuneration and Reimbursable Expenses, by the addition or
deduction of the amounts determined by the formulae prescribed in
this Clause. Otherwise this Sub-Clause shall not apply.
For the purposes of this Clause, “table of adjustment data” means the
completed table of adjustment data for local and foreign currencies
included in Appendix F. If there is no such table of adjustment data,
this Clause shall not apply.
The adjustment to be applied to the amount payable to the

Consultant, shall be determined from formulae for each of the
currencies of payment stated in Clause SCC 6.4. No adjustment is
to be applied to any remuneration or reimbursable expense, valued
on the basis of cost or current prices.
Subject to the above paragraphs any remuneration and/or

reimbursable expense payable under the Contract shall be adjusted
as stated in the SCC, using the formula below.
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“Rn” is the adjusted value of:

(a) remuneration payable for the period “n”, this period being a
period of 12 months, and the first time being in the 13th
calendar month after the Contract signing date, unless
otherwise indicated in the SCC; or
(b) reimbursable expenses incurred during the period “n”, this
period being a period of 3 months, and the first time being in
the 4th calendar month after the Contract signing date, unless
otherwise indicated in the SCC.
“Ro” is the remuneration or reimbursable expense payable on the

basis of the rates set forth in Appendixces D and E;
“a” is a fixed coefficient, stated in the relevant table of adjustment

data, representing the non-adjustable portion in each payment
component;
“b” is a fixed coefficient, stated in the relevant table of adjustment

data, representing the adjustable portion in each payment
component;
“Ln” is the current cost indices or references for period “n”,

expressed in each of the relevant currencies of payment, each of
which is applicable to the relevant tabulated cost element on
the first day of the period “n”.
“Lo” is the base cost indices, stated in the relevant table of

adjustment data, expressed in each of the relevant currencies of
payment, each of which is applicable to the tabulated cost
element on the Base Date.
7. FAIRNESS AND GOOD FAITH

7.1 Good Faith The Parties undertake to act in good faith with respect to each
other’s rights under this Contract and to adopt all reasonable
measures to ensure the realization of the objectives of this Contract.
8. SETTLEMENT OF DISPUTES
8.1 Amicable The Parties shall seek to resolve any dispute amicably by mutual
Settlement consultation.
If either Party objects to any action or inaction of the other Party,

the objecting Party may file a written Notice of Dispute to the other
Party providing in detail the basis of the dispute. The Party
receiving the Notice of Dispute will consider it and respond in
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writing within fourteen (14) days after receipt. If that Party fails to
respond within fourteen (14) days, or the dispute cannot be
amicably settled within fourteen (14) days following the response of
that Party, Clause GCC 8.2 shall apply.
8.2 Dispute Any dispute between the Parties as to matters arising pursuant to
Resolution this Contract that cannot be settled amicably according to Clause
GCC 8.1 shall be submitted by either Party for settlement
proceedings in accordance with the following provisions:
(a) Contract with foreign Consultants (or, in case of a Joint

Venture, where the Lead Member is a foreign Consultant)
(i) Mediation
The Parties may agree to submit any dispute or disagreement
that has not been settled amicably according to Clause GCC
8.1 to settlement proceedings under the "ICC ADR Rules"
(Rules of Amicable Dispute Resolution of the International
Chamber of Commerce).
(ii) Arbitration
If the dispute or disagreement cannot be settled amicably

pursuant to Clause GCC 8.1, or if, where the settlement
proceedings under Clause GCC 8.2(a)(i) are agreed, the
dispute or disagreement has not been settled pursuant to the
ICC ADR Rules within forty-two (42) days following the
filing of a Request for ADR or within such other period as the
Parties may agree in writing, such dispute or disagreement
shall be finally settled under international arbitration (1) with
proceedings administered by the arbitration institution
designated in the SCC, and conducted under the rules of
arbitration of such institution; or, if so specified in the SCC,
(2) with proceedings administered by Japan Commercial
Arbitration Association (JCAA) and conducted under the
arbitration rules of JCAA; or (3) if neither an arbitration
institution nor arbitration rules are specified in the SCC, with
proceedings administered by the International Chamber of
Commerce (ICC) and conducted under the ICC Rules of
Arbitration; by one or more arbitrators appointed in
accordance with the said arbitration rules.
(c) Contract with local Consultants (or, in case of a Joint

Venture where the Lead Member is a local Consultant)
The Parties agree to submit any dispute or disagreement that
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has not been settled amicably according to Clause GCC 8.1 to

settlement proceedings under the laws of the Client's country.
－ 260 －
Section IX. Special Conditions of Contract (Option B: Lump-Sum Contract)
Section IX. Special Conditions of Contract

This Section contains data and provisions specific to the country where the Project is to be
executed, to the Client and to the assignment. The contents of this Section supplement the
General Conditions of Contract (GCC).
Clause numbers in the SCC correspond to those in the GCC. Whenever there is a conflict, the
provisions herein shall prevail over those in the GCC.
Clauses 1.1(f) & 1.6, 1.8, 1.9, 6.1(a), 6.4 and 6.5(a) shall be kept blank during the proposal
stage but shall be filled in with the relevant data prior to signing of the Contract, when such
data is known.
The “boxed” notes and italicized notes in this section are not part of the Request for Proposals,
but contain guidelines and instructions for the Client. They shall be deleted from the actual
Request for Proposals to be issued to the Consultants except for Clauses 1.8, 6.1(a) and 6.5(f)
which shall only be deleted when the relevant data is filled in prior to signing of the Contract.
The lump-sum contract is normally used when the definition of the task to be performed is
clear and unambiguous, when the commercial risks taken by the Consultant are relatively low
and when therefore the Consultant is paid according to a schedule of payment based on the
delivery of outputs under lump-sum payment.
While the lump-sum payment of the remuneration expenses allows the Consultant to mobilize
the Expert flexibly and efficiency in terms of the working environment, the lump-sum
payment of the reimbursable expenses may increase uncertainty due to the factor beyond the
control of the Consultant. Thus, it is option to pay the reimbursable expenses that are actually
and reasonably incurred by the Consultant in the performance of the Services. The instruction
for preparing the specific provisions to pay the reimbursable expenses in this method are
provided in the Guidance for preparing specific provisions for the Lump Sum Contract.
－ 261 －
－ 262 －
Section IX. Special Conditions of Contract (Option B: Lump-Sum Contract) SCC(B)-1
Special Conditions of Contract

GCC Clause Amendments of, and Supplements to, GCC Clause
No.
1.1 (a) The Applicable Guidelines are those published in [insert the date of
issuance of the Guidelines applicable to this Contract (April 2012, March
2009 or October 1999.)]
1.1(b) The Contract shall be construed in accordance with the law of [insert
country name, if different from the law of the Client’s country. Otherwise
state that “this Clause SCC 1.1(b) is not applicable.”]
1.1(e) & 1.6 Client’s name and address: [insert Client’s name, address and telephone
number]
1.1(f) & 1.6 Consultant’s name and address: [insert Consultant’s name, address and
telephone number]
1.4 The Contract shall be executed in [insert one of the following Japanese,
English, French, or Spanish]
1.8 The Lead Member is [insert name of member]
[If the Consultant consists of a JV, then the name of the firm whose address
is specified in Clause SCC 1.6 shall be inserted here. If the Consultant
consists only of a single firm, then delete the above and state “This Clause
SCC 1.8 is not applicable.”]
1.9 The Authorized Representatives are:

For the Client :
For the Consultant :
2.1(a) The other effectiveness conditions are: [insert effectiveness conditions; if

none, state “This Clause SCC 2.1(a) is not applicable”]
2.1(c) The advance payment security and the invoice shall be submitted within
[insert number of days] days following the receipt of the notice.
[If the advance payment security and the invoice shall be submitted within
a period exceeding 14 days, indicate the period above. If the period is 14
days, delete the above and state “This Clause SCC 2.1(c) is not
applicable.”]
2.2 The time period shall be [insert time period if different from that stated in
－ 263 －
SCC(B)-2 Section IX. Special Conditions of Contract (Option B: Lump-Sum Contract)

No.
Clause GCC 2.2. Otherwise delete the above and state “This Clause SCC
2.2 is not applicable”].
2.4 The time period shall be [insert time period, e.g.: thirty-six months].
3.4 (e) (i) The number of months shall be [insert number, if different from that stated
in Clause GCC 3.4(e)(i); otherwise delete the above and state “This Clause
SCC 3.4(e)(i) is not applicable”]
3.4 (e) (ii) The ceiling on Consultant’s liability shall be limited to the product of
[insert a multiplier, usually equivalent to 1.0 or less] multiplied by the
Contract Price.
3.5 [Choose appropriate sub-paragraphs and complete the paragraph below.]
The risks and the coverage shall be as follows:
(a) Third Party motor vehicle liability insurance in respect of motor

vehicles operated in the Client’s country by the Consultant or its
Experts or any Subconsultants or their Experts, with a minimum
coverage of [insert amount and currency or state “in accordance
with the applicable law in the Client’s country” at RFP Stage.
However, the amount and currency shall be stated in the Contract];
(b) professional liability insurance (PLI), with a minimum coverage of

[insert amount and currency];
[The coverage shall not exceed the Contract Price or 1 billion Japanese
Yen, whichever is smaller. The liability of Consultant specified in
GCC/SCC 3.4 (e)(ii) does not need to be covered in its entirety by a
PLI. It should also be noted that a PLI of a substantial amount may not be
available at commercially reasonable rate and terms.
The Client shall allow an option for the Consultant to include the cost of
procuring a PLI as a Reimbursable Expense under FIN-5 in case the
required coverage exceeds 500 million JPY and such requirement shall be
specified in DS 11.1(a)(ii).
Also, specify if;

(i) A single-project PLI (i.e. PLI specific to the Contract) is required:
or
(ii) A PLI shall be taken out by a local insurer in accordance with the
laws and regulations of the Client’s country.
－ 264 －

No.
Taking account of the nature of PLI, it is advisable not to require a single-

project PLI unless any special circumstances justify to do so. In case
either (i) or (ii) above is required, the Client shall allow an option for the
Consultant to include the cost of procuring a PLI as a Reimbursable
Expense under FIN-5 and such requirement shall be specified in DS
11.1(a)(ii).]
(c) employer’s liability and workers’ compensation insurance in respect

of the Experts of the Consultant and of any Subconsultants, in
accordance with the relevant provisions of the Applicable Law, as
well as, with respect to such Experts, any such life, health, accident,
travel or other insurance as may be appropriate; and
(d) insurance against loss of or damage to

(i) equipment purchased in whole or in part with funds provided
under this Contract,
(ii) the Consultant’s property used in the performance of the
Services, and
(iii) any documents prepared by the Consultant in the performance of
the Services.
3.8 The Client is entitled to use the documents prepared by the Consultant
under this Contract for other projects, [insert “with” or “without” as
appropriate] prior written permission of the Consultant.
[If the Client is entitled to use the documents prepared by the Consultant
under this Contract for other projects, then choose the appropriate
wording above; otherwise delete the above and state “This Clause SCC
3.8 is not applicable.”.]
5.1 (a) through [Insert list of any changes or additions to assistance and exceptions
(f) specified in Clause GCC 5.1(a) to (f), consistent with the TOR. If none,
state “This Clause SCC 5.1(a) through (f) is not applicable.”]
6.1(a) The Contract Price is: [insert amount and currency for each currency, as
applicable]
6.2(b) [When the reimbursable expenses shall be paid in the schedule under Sub-
Clause SCC 6.5(a), insert the following.]
The reimbursable expenses shall be paid in accordance with the schedule
under SCC 6.5 (a).
－ 265 －

No.
[When the reimbursable expenses shall be paid on the basis actually and
reasonably incurred by the Consultant in the performance of the Services,
refer to Guidance for preparing Specific Provisions for the Lump-Sum
Contract.]
6.3 (a) & (b) [All relevant information on the Consultant’s liabilities with respect of
duties, taxes and levies in this provision shall be consistent with DS
11.2(c).
The Client shall indicate clearly which taxes, duties and levies are
exempted and the relevant exemption categories (as described below), in
accordance with the Exchange of Notes between the Client’s country and
the Government of Japan, and under the law of the Client’s country.
Consultant, delete all below and state “This SCC 6.3 (a) & (b) is not
applicable.”.]
Exemptions from duties, taxes or levies which are described under this
SCC 6.3 (a) & (b) fall into two categories, namely:

-“Pay & Reimburse” category: The Consultants shall be entitled to

authority.
A. In accordance with the Exchange of Notes between the

Government of the Client’s country and the Government of
Japan:
exempted.
[The Client shall add or modify tax liabilities as appropriate and indicate
the exemption category of each of them in the table below.]
－ 266 －

No.
No. Duty/ Tax/ Levy Exemption

Category
1. Corporate income tax, including [iIndicate whether
withholding tax, on any “No Pay” or “Pay
Japanese companies, operating & Reimburse”]
as a consultant, with respect to
the income accruing from the
supply of products and/or
Japanese ODA Loans.
2. Personal income tax on Japanese [indicate whether
employees engaged in the “No Pay” or “Pay
implementation of the Project & Reimburse”]
for their personal income
derived from any Japanese
companies operating as a
consultant for the
3. Custom duties and related fiscal [indicate whether
charges on any Japanese “No Pay” or “Pay
companies operating as a & Reimburse”]
consultant, with respect to the
import and re-export of their
own materials and equipment
needed for the implementation
of the Project.
(iii) duties, taxes and levies listed below shall be paid by the Client on behalf of the Consu
country:
exempted.
－ 267 －

No.

etc.
6.4 The currency (ies) of payment shall be the following:

(i) [insert name of the currency of the Client’s country (local
currency)]
(ii) Japanese Yen (JPY)
(iii) [other international trading currency(ies), if any]
[The currency(ies) shall be the same as that/those indicated in ITC 11.3

and in the Financial Proposal.]
6.5(a) [This provision shall be specifically drafted for each assignment. The
following is a sample provision and some guidance for the drafter. When
the reimbursable expenses shall be paid on the basis actually and
reasonable incurred by the Consultant, this SCC 6.5 (a) should be
prepared taking into account of Guidance for preparing Specific
Provisions for the Lump-Sum Contract.]
Payments shall be made according to the following schedule:
[The following installments are indicative only; if the payment of foreign

currency and of local currency does not follow the same schedule, add a
separate schedule for payment in local currency; and if applicable, detail
further the nature of the report evidencing performance, as may be
required, e.g., submission of study or specific phase of study, survey,
drawings, draft bidding documents, etc., as listed in Appendix A,
Description of Services.]
(a) Twenty (20) percent of the Sub-Total of Remuneration and

Reimbursable Expenses shall be paid within twenty-eight (28) days
after the receipt of the advance payment security and the invoice for
advance payment.
(b) Ten (10) percent of the Sub-Total of Remuneration and Reimbursable

Expenses shall be paid within fifty-six (56) days after the receipt by
－ 268 －

No.
the Client of the inception report.
(c) Twenty-five (25) percent of the Sub-Total of Remuneration and

Reimbursable Expenses shall be paid within fifty-six (56) days after
the receipt by the Client of the interim report.
(d) Twenty-five (25) percent of the Sub-Total of Remuneration and

Reimbursable Expenses shall be paid within fifty-six (56) days after
the receipt by the Client of the draft final report.
(e) Twenty (20) percent of the Sub-Total of Remuneration and

Reimbursable Expenses shall be paid within eighty-four (84) days
after the approval by the Client of the final report.
The payment for (b), (c) and (d) above can be withhold if the Client does
not approve the submitted deliverable(s) as satisfactory in which case the
Client shall provide comments to the Consultant within the same fifty-six
(56) days period. The Consultant shall thereupon promptly make any
necessary corrections, and thereafter the foregoing process shall be
repeated.
The payment for (e) above shall be deemed approved by the Client within
eighty-four (84) days after receipt of the final report by the Client unless
the Client, within such eighty-four (84) day period, gives written notice to
the Consultant specifying in detail deficiencies in the Services. The
Consultant shall thereupon promptly make any necessary corrections, and
thereafter the foregoing process shall be repeated.
6.5(b) [If no advance paymet is made, insert the following.]
The advance payment shall not be made.
[If the advance payment security shall be valid for a period different from
that specified in GCC, insert the following: Otherwise, delete this SCC.]
The advance payment security shall be valid until [insert the period].
6.5(c) The accounts are:

- for foreign currency or currencies: [insert account].
- for local currency: [insert account].
－ 269 －

No.
6.6 (a) Payment of the amount due in:

(a) local currency, payable from the proceeds of the Loan shall be made
Loan Agreement]; and
(b) foreign currency, payable from the proceeds of the Loan shall be made
Loan Agreement].
The brochures describing the JICA’s Disbursement Procedures above are
available at:
https://www.jica.go.jp/english/our_work/types_of_assistance/oda _loans
/oda_op_info/procedure/index.html.
6.8 [Insert the following if the Contract Price is adjustable. Otherwise delete
this SCC entirely.]
The Contract Price shall be adjusted for rises and falls of cost of
Remuneration and Reimbursable Expenses.
[Insert the following if the Contract Price is adjustable, and the periods of
adjustment are different from: 12 months commencing from 13th calendar
month after the Contract signing date in the case of remuneration, and 3
months commencing from 4th calendar month after the Contract signing
date; otherwise delete the following entirety.]
Period “n” applicable to the adjusted value “Rn” of:

(a) any remuneration payable in:
indicate the month]th calendar month after the Contract signing
Date.

the month]th calendar month after the Contract signing Date.
(b) any reimbursable expense payable in:

(i) foreign currency(ies) shall be [insert number to indicate the interval]
months and, the first time, being in the [insert number to indicate the
month]th calendar month after the Contract signing date.
－ 270 －

No.

the month]th calendar month after the Contract signing date.
8.2(a)(ii) (1) administrated by

[insert name of the arbitration institution. Otherwise delete this SCC
8.2(a)(ii) .]
(2) conducted under

[insert name of the arbitration rules. Otherwise delete this entire SCC
8.2(a)(ii).]
－ 271 －
Guidance for preparing Specific Provisions for the Lump-Sum Contract
Notes for the Employer
This guidance is intended to assist the writers of the project specific provisions by providing
options for certain Sub-Clauses where appropriate.
The lump-sum contract is normally used when the definition of the task to be performed is
clear and unambiguous, when the commercial risks taken by the Consultant are relatively
low and when therefore the Consultant is paid according to a schedule of payment based on
the delivery of outputs under lump-sum payment.
While the lump-sum payment of the remuneration expenses allows the Consultant to
mobilize the Expert flexibly and efficiency in terms of the location of the Services, the lump-
sum payment of the reimbursable expenses may increase uncertainty due to the factor
beyond the control of the Consultant. Thus, it is option to pay the reimbursable expenses that
are actually and reasonably incurred by the Consultant in the performance of the Services.
The instruction for preparing the specific provisions to pay the reimbursable expenses in this
method are provided in this Guidance.
“Guidance for preparing Project Specific Provisions for the Lump-Sum Contract” shall
be deleted from the actual RFP to be issued to the Consutants.
－ 272 －
Specific Provisions Related to Lump-Sum Contract

[Notes for the Client: The following is an example of Sub-Clause SCC 6.2 and 6.5(a) to pay the
reimbursable expenses on the basis actually and reasonably incurred by the Consultant in the
performance of the Services instead of on the lump-sum basis.]
GCC Amendments of, and Supplements to, GCC Clause

Clause
No.
6.2(b) [When the reimbursable expenses is paid on the basis actually and reasonably incurred
by the Consultant in the performance of the Services, insert the following in SCC 6.2
(b).]
The Client shall pay to the Consultant reimbursable expenses on the basis of Unit
Rate Reimbursement (URR) or Actual Cost Reimbursement (ACR) described below.
The reimbursable expenses consist of:
(i) Unit Rate Reimbursement (URR) means the expenses which are reimbursed by
the Client based on the Contract unit rates as adjusted in accordance with the Clause
GCC 6.8, upon incurring of such expense by the Consultant or elapse of the relevant
interval or period indicated in the Contract (such as months). For this
reimbursements, submission of any evidence of expenses incurred (such as receipt,
delivery records, tickets) is not required in Clause SCC 6.5(a) and price adjustments
stipulated in Clause GCC 6.8 shall apply.
(ii) Actual Cost Reimbursement (ACR) means the expenses which are reimbursed
by the Client based on the actual cost incurred by the Consultant upon incurring of
such expense. For such reimbursements, submission of evidence of expenses incurred
(such as receipt, delivery records, tickets) is required, and price adjustments stipulated
in the Clause GCC 6.8 shall not apply.
6.5(a) [When the reimbursable expenses is paid on the basis actually and reasonably incurred
by the Consultant in the performance of the Services, SCC 6.5 (a) should be specifically
drafted for each assignment. The following descriptions are indicative only.]
[Remuneration expenses]
Payments of the remuneration portion of the Contract Price shall be made according
to the following schedule:
(a) Twenty (20) percent of the Sub-Total of remuneration portion of the Contract
Price shall be paid within twenty-eight (28) days after the receipt of the advance
payment security and the invoice for advance payment.
(b) Ten (10) percent of the Sub-Total of remuneration portion of the Contract Price
shall be paid within fifty-six (56) days after the receipt by the Client of the
inception report and the invoice.
－ 273 －
GCC Amendments of, and Supplements to, GCC Clause

Clause
No.
(c) Twenty-five (25) percent of Sub-Total of remuneration portion of the Contract
Price shall be paid within fifty-six (56) days after the receipt by the Client of the
interim report and the invoice.
(d) Twenty-five (25) percent of the Sub-Total of remuneration portion of the

Contract Price shall be paid within fifty-six (56) days after the receipt by the
Client of the draft final report and the invoice. -
(e) Twenty (20) percent of Sub-Total of remuneration portion of the Contract Price
shall be paid within eighty-four (84) days after the approval by the Client of the
final report and the invoice.
The payment for (b), (c) and (d) above can be withheld if the Client does not
approve the submitted deliverable(s) as satisfactory in which case the Client shall
provide comments to the Consultant within the same fifty-six (56) days period. The
Consultant shall thereupon promptly make any necessary corrections, and thereafter
the foregoing process shall be repeated.
The payment for (e) above shall be deemed approved by the Client within eighty-
four (84) days after receipt of the final report by the Client unless the Client, within
such eighty-four (84) day period, gives written notice to the Consultant specifying
in detail deficiencies in the Services. The Consultant shall thereupon promptly make
any necessary corrections, and thereafter the foregoing process shall be repeated.
[Reimbursable expenses]
The Consultant is entitled to request payment for the reimbursable expenses which
has already incurred at the time the respective remuneration expenses in (b), (c), (d)
and (e) above has been requested. The payment of reimbursable expenses can be
withheld when the corresponding payment of the remuneration is withhold.
－ 274 －
Section X. Appendices (Option B: Lump-Sum Contract) APP(B)-1
The Appendices complement the Contract by describing the Services, specifying reporting
requirements, Expert schedule etc., and by providing cost data such as cost breakdowns,
price adjustment data.
The Appendices shall be finalized and completed during negotiations of Contract and shall
be attached to the Contract documents. They may be left unfilled during the proposal stage.
The Acknowledgment of Compliance with the Guidelines for Employment of Consultants

under Japanese ODA Loans included in Section III, Technical Proposal Forms and Section
V, Eligible Source Countries of Japanese ODA Loans shall be attached to the Contract as
appendices.
－ 275 －
APP(B)-2 Section X. Appendices (Option B: Lump-Sum Contract)
Appendices
List of Appendices
APP(B)
Appendix A – Description of Services ...............................................................................3
Appendix B – Expert Schedule ..........................................................................................4
Appendix C – Summary of Cost Breakdown .....................................................................5
Appendix D – Remuneration Cost Breakdown ..................................................................6
Appendix E – Reimbursable Cost Breakdown ...................................................................7
Appendix F – Table of Adjustment Data............................................................................9
Appendix G – Form of Advance Payment Security.......................................................... 11
Appendix H – Acknowledgment of Compliance with Guidelines for the Employment of
Consultants under Japanese ODA Loan ..................................................................... 13
Appendix I – Eligible Source Countries of Japanese ODA Loans .................................... 14
－ 276 －
Appendix A – Description of Services

[This Appendix will include the final Terms of Reference worked out by the Client and the
Consultant during the negotiations.
In accordance with Clause GCC3.7.1 Reporting Obligations, GCC 5.1, GCC 5.4(a) and GCC
5.5(a)), services, facilities properties and counterpart personnel to be provided by the Client and
the timing and manner in which they shall be provided shall be described here.]
－ 277 －
Appendix B – Expert Schedule

[Insert a table based on Form TECH-7 of the Consultant’s Technical Proposal as finalized
during the Contract negotiations. Attach the CVs demonstrating the qualifications of Key
Experts (Form TECH-6 of the Consultant’s Technical Proposal) updated and signed by the
respective Key Experts.
In addition, include the following provisions, as appropriate, if the Expert Schedule to be

inserted as above does not contain such provisions.]
“For the purposes of this Appendix B – Expert Schedule, the following shall apply:
1. Months are counted from the start of the assignment. For each Expert, the input for home and
field work shall be indicated separately.
2. Home Work and Field Work

(a) “Home Work” means:
(i) in case of an International Expert, work carried out in his/ her country of residence.
(ii) in case of a Local Expert, work carried at his/her normal place of work.
(b) “Field Work” means:

(i) in case of an International Expert, work carried out in a country other than his/ her
country of residence.
(ii) in case of a Local Expert, work carried at a place other than his/ her normal place of
work.”
－ 278 －
Appendix C – Summary of Cost Breakdown

[insert Form FIN-2 of the Consultant’s Financial Proposal as finalized during the Contract
negotiations]
－ 279 －
Appendix D – Remuneration Cost Breakdown

negotiations.
In addition, please include the following provisions, as appropriate, if the Remuneration Cost
“For the Purposes of this Appendix D – Remuneration Cost Breakdown, the following shall
apply:
1. Full-time Employee, Other Source Experts and Independent Experts

(a) “Full-time (FT) employee” means an employee of the lead firm or joint venture member or
Subconsultant;
(b) “Other Source (OS) Experts” means an Expert provided by another source that is not the
Consultant or Lead firm or a member firm of a JV or a Subconsultant firm;
(c) “Independent Expert (IP)” means independent/ self-employed Expert.
2. For computation of remuneration payable to Experts:

(a) payments for periods of less than one month shall be calculated:
(i) on an hourly basis for the actual time spent in the Consultant’s home office and
directly attributable to the Services (one hour being equivalent to 1/Xth of a month
where X = number of working hours per day multiplied by number of working days
per month, usually 176 (8 x 22)); and
(ii) on a calendar-day basis for the time spent away from the Consultant’s home office
(one day being equivalent to 1/30th of a month; irrespective of the number of
monthly working days stated in Appendix B (Expert Schedule) and the number of
calendar days in the subject month).
(b) in case of an International Experts working away from the Consultant’s home office, the
times spent for international travel between the country where he/she works (e.g. the
Client’s country) and his/her country of residence (calculated from departure to arrival)
shall be considered as working days for all purposes of this Contract, and shall be added
to the working period.
3. Home Office Rate and Field Rate

(a) “Home Office Rate” means remuneration rate which applies when an International
Expert works in his/her country of residence or a Local Expert works in his/her usual
place of work.
(b) “Field Rate” means remuneration rate which applies when an International Expert works
in a country other than his/her country of residence or a Local Expert works in a place
other than his/her usual place of work.
－ 280 －
Appendix E – Reimbursable Cost Breakdown

negotiations.
In addition, include the following provisions, as appropriate, if the Reimbursable Cost
“For the Purposes of this Appendix E – Reimbursable Cost Estimates, the following shall apply:
(1) “Per Diem” means the daily rate (i.e., one rate for all locations) which shall be calculated as
the weighted average (cost per day), on the basis of 30 days per calendar month, considering
(a) an International Expert, when he/she works in a country other than his/ her country of
residence.
(b) a Local Expert, when he/she works at an any place other than his/ her normal place of
work.
(2) With respect of the international travel expenses, the following shall apply:
(a) International travel costs will show the airfares needed by International Experts to travel
from their home office, or regular place of work, to the field, by the most appropriate
and the most direct practicable route. Air travel cost shall be estimated by business class
for senior experts (normally more than 18 years of working experiences) except for
short-distance (less than 8 hours) flights and economy class for other experts.
(b) For International Experts spending twenty-four (24) consecutive months or more in the
months of assignment in the Client’s country. Such International Experts will be
entitled to such extra round trip only if upon their return to the Client’s country, such
International Experts are scheduled to serve for the purposes of the Project for a further
period of not less than six (6) consecutive months.
(c) Air transport for dependents: the cost of transportation to and from the Client’s country
dependent children under eighteen (18) years of age of those of the International
Experts assigned to resident duty in the Client’s country for the purpose of the Services
for periods of six (6) consecutive months or longer, provided that the stay of such
(d) The number of round trips, the cost for each trip and destinations is shown under “air
travel”.
－ 281 －
(3) A separate item “Miscellaneous Travel Expenses” is shown to cover a lump sum allowance
per round trip for processing necessary travel documents (passport, visas, travel permits),
airport taxes, transport to and from airports, inoculations, the cost of excess baggage up to
twenty (20) kilograms per person, or the equivalent in cost of unaccompanied baggage or air
freight for each International Expert and each eligible dependent, etc.
－ 282 －
Appendix F – Table of Adjustment Data

[insert Table A. Local Currency of Form FIN-5 of the Consultant’s Financial Proposal as
finalized during the Contract negotiations]
－ 283 －
Table B. Foreign Currency

[insert Table B. Foreign Currency of Form FIN-5 of the Consultant’s Financial Proposal as
finalized during the contract’s negotiations]
－ 284 －
Appendix G – Form of Advance Payment Security

[Insert hereunder an acceptable form of an advance payment security. An example is set forth
below. Reference shall be made to Clause 6.5(b) of the Conditions of Contract.
If the form given below is used, in the event of an extension of the time for completion of the
Contract, the Client would need to request an extension of this guarantee from the Guarantor.
Such request must be in writing and must be made prior to the expiration date established in the
guarantee.]
Bank Guarantee for Advance Payment
_______________________________ [bank’s name and address of issuing branch or office]
Beneficiary: _____________________________[Name and Address of Client]
Date: __________________________________
ADVANCE PAYMENT GUARANTEE No.: _________________
We have been informed that [name of Consulting Firm or name of the Joint Venture, same as
appears in the signed Contract] (hereinafter called “the Consultants”) has entered into Contract No.
[reference number of the contract] dated [date] with you, for the provision of [brief description of
Services] (hereinafter called “the Contract”).
Furthermore, we understand that, according to the conditions of the Contract, an advance payment
in the sum of [amount in figures] ([amount in words]) is to be made against an advance payment
guarantee.
At the request of the Consultants, we [name of Bank] hereby irrevocably undertake to pay you any
sum or sums not exceeding in total an amount of [amount in figures] ([amount in words])1 upon
receipt by us of your first demand in writing accompanied by a written statement stating that the
Consultants are in breach of their obligation under the Contract because the Consultants have used
the advance payment for purposes other than toward providing the Services under the Contract.
1
The Guarantor shall insert an amount representing the amount of the advance payment and denominated either in
the currency(ies) of the advance payment as specified in the Contract, or in a freely convertible currency
acceptable to the Client.
－ 285 －
It is a condition for any claim and payment under this guarantee to be made that the advance
payment referred to above must have been received by the Consultants on their account number
_________________ at [name and address of Bank].
This guarantee shall expire, at the latest, upon our receipt of the certified payment certificate issued
by you indicating that the total payments have reached fifty (50) percent of the Contract Price, or on
the ___ day of [month] [year] 3 whichever is earlier. Consequently, any demand for payment under
this guarantee must be received by us at this office on or before that date.
This guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 758.
_____________________________
[signature(s)]
Note: All italicized text is to assist in preparing this form and shall be deleted from the completed
form submitted to the Client.
3
Insert the expected expiration date.
－ 286 －
Appendix H – Acknowledgment of Compliance with Guidelines for the

[The completed Form TECH-9 in Section III, Technical Proposal Forms is used for this Appendix.]
－ 287 －
Appendix I – Eligible Source Countries of Japanese ODA Loans

[The Client shall insert Form Section V, Eligible Source Countries of Japanese ODA Loans, in
this Appendix.]
－ 288 －

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i

Standard Request for Proposals

Provided at the beginning of this SRFP is a template of a Letter of Invitation from

PART 1 – SELECTION PROCEDURES

Option A – Quality-Based Selection Method (QBS) (alternative Section I and II to be used

Section I. Instructions to Consultants (ITC)

Section II. Data Sheet (DS)

Section I. Instructions to Consultants (ITC)

Section II. Data Sheet (DS)

Section III. Technical Proposal Forms

Section IV. Financial Proposal Forms

Section V. Eligible Source Countries of Japanese ODA Loans

PART 2 – TERMS OF REFERENCE

Section VI. Terms of Reference (TOR)

PART 3 – CONDITIONS OF CONTRACT AND CONTRACT FORMS

Section VII. Form of Contract (FC)

Section VIII. General Conditions of Contract (GCC)

Section IX. Special Conditions of Contract (SCC)

Section VII. Form of Contract (FC)

Section VIII. General Conditions of Contract (GCC)

Section IX. Special Conditions of Contract (SCC)

Notes for Users (Clients)

Notes for the Client

When preparing the Letter of Invitation:

[Insert name of Consultant]1

[insert name of office]

[insert name of office]

Attachment: RFP for the [insert name of assignment]

Notes for the Client

[insert Name of Assignment]

LOI No. : [insert Letter of Invitation number]

PART 1 – Selection Procedures

PART 2. Terms of Reference

PART 3. Conditions of Contract and Contract Forms

Section I. Instructions to Consultants

Notes for the Client

The Instructions to Consultants will not be part of the Contract.

9. Preparation of Proposals – Specific Considerations.................................................... 14

the amount is allocated in the contract to cover future

services as specified in Section VI, Terms of Reference.

Disbursement of a Japanese ODA Loan by JICA will be

2.5 The shortlisted Consultants are invited to submit a

Conditions conditions relevant to the Services and take them into

b. Conflict of 3.2 The Consultant has an obligation to disclose to the Client

Project Executing Agency, or the Client) who are

(a) will reject the result of evaluation of Proposals if it

three (3) years from (and including) the date on which

“Cross debarment decisions by the Multilateral

If it is revealed that the Subconsultant, who has a direct

notifying the grounds of such disqualification.

(b) The JV shall nominate a Representative who shall have

5.2 The Consultant shall meet the requirements as to eligibility of

with ITC 8.3. In case of any contradiction, documents

b. Information 6.2 The Consultant is expected to examine all instructions, forms,

d. Language of 6.4 The Proposal, as well as all related correspondence

6.5 Supporting documents and printed literature that are part of

provisions under ITC 7.6.

than twenty-one (21) days prior to that deadline. The Client

b. Pre-Proposal 8.2 If so specified in the DS, the Consultant’s designated

8.4 The Consultant may submit a modified Proposal substituting