Professional Email Writing 2

Third Year – English V Ms.
Chatti
Professional Email Writing
Before You Write:

1. Examine the following emails and label them according to their contexts: Casual or
formal, social or professional.
……………………………………… ………………………………………
Hi, Mr. Reed. How are you? Hello. How are you?
I hope all is well and that you had a I was wondering if after all these years
pleasant weekend. you’d like to go over everything.
I’m writing because Sandra requested the Can I tell you I’m sorry for everything that
budget numbers for fall quarter 2020. I’ve done?
Could you send them to me? When I call, you never seem to be home.
Thanks.
Hugs,
Best, Adele
Edna
2. Examine the format of each of the above emails. Do you notice any difference(s)?
3. Consider the following points. Judge the degree of formality in them:
Helpful phrases: Business greetings: Signing off on a

I hope you’re well/Hope your business email
Hi/Hello [insert name
weekend was good Best
here]
Could you/Would you Best wishes
Hi, how are you?
Thanks/Thanks so much Sincerely
Dear [insert name here]
If you could ___, that would Thanks (if you haven’t
(for something more
be great already said “thanks”
formal)
I’m writing because… /I was directly beforehand, of
wondering if… course)
[Your name here]
Lesson 3 October 2020

iSLCollective.com
Third Year – English V Ms. Chatti
4. Pay attention to the language structure:
A couple basic structures:

If you could ___, that would be great.
Could you ___ please? (E.g. send me the report)
Would you like me to [do an action]? (E.g. attach the meeting notes)
Another important thing to note is how you refer to people in emails.
Usually, when in an already-established office setting, these will work:

[Person’s first name]
Mr./Ms./Mrs./Dr. [Last name] (More formal)
[Person’s first and last name] (More formal)
Dear Hiring professionals (If they don’t know the name)

Dear Hiring Team
[Person’s first and last name]
If you are applying for work, it’s best to use:

This resume is for HR department. Actually I want to make it complete but my brain just stopped. give me
some advice please....
Thank you sir!
5. In pairs, critique and correct the emails below:
Email 1:
Subject: professor!
Professor! how are you?
Do you remember me?? I was a student who was taking
advanced conversation class last year and got a job in
Singapore.
These days, too many things bother me a lot. So I try to
change a job.
I make a resume and cover letter. I am very shy to
show you and it seems very ridiculous but I need your
help.
Email 2:
Hi, Mr. Parisotto.
We are the number one business school in Canada at the moment. We are looking for professors to teach
for the winter semester. Please send us your resume, and our highly qualified staff will contact you
sometime soon.
6. Now, be dramatic, and enact your emails: Structure your character emails as a narrative and
do a staged reading. Bring your emails to life!

iSLCollective.com
Third Year – English V Ms. Chatti
As You Write:
Taking into consideration the details we have just discussed, write a professional email to your
professor requesting a meeting, a reschedule, or asking for a letter of recommendation.
TIPS:
☺ be clear (few mistakes)
☺ be brief (not too wordy, no extra information).
☺ In business, the tone of an email is very important. Tone means the feeling people get when
they read your message. Emails should be polite. But unlike a business letter, an email does
not usually have to be super polite. Also the style (or formatting) of the email message is
important.
PROFESSIONAL EMAILS GUIDELINES:

 Include a one or two word topic in the subject line. It helps the
 reader know what the email is all about.
 Always include a greeting (Dear) and a closing (Sincerely). Always!
 Use business language, always spell check, reread and do not use abbreviations.
 Use formatting just as you would a business letter.
 Do not ever use ALL CAPS. ALL CAPS MEANS YOU ARE SCREAMING AT THE OTHER
PERSON.
 Jokes, witty remarks and sarcasm do not translate in email. This can get you into really, difficult
situations.
 Complaining and gossiping have no place in email.
 Keep the communication short and concise.
 The use of emoticons should only be used between really great friends.
 Reread before hitting send.
 If you can walk around the office and talk to someone, send the email later. Get up and talk to
a colleague. Send an email when there is factual information they may need.
 Never forward a forward a forward.
After You Write: The hidden meanings in your messages

iSLCollective.com

Professional Email Writing 2

Uploaded by

Copyright:

Available Formats

Professional Email Writing 2

Uploaded by

Document Information

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Professional Email Writing 2

Uploaded by

Copyright:

Available Formats

Third Year – English V Ms.

Professional Email Writing

Before You Write:

Helpful phrases: Business greetings: Signing off on a

Lesson 3 October 2020

4. Pay attention to the language structure:

A couple basic structures:

Usually, when in an already-established office setting, these will work:

Dear Hiring professionals (If they don’t know the name)

If you are applying for work, it’s best to use:

Lesson 3 October 2020

PROFESSIONAL EMAILS GUIDELINES:

After You Write: The hidden meanings in your messages

Lesson 3 October 2020

You might also like