Admission Guidelines for Undergraduate and Postgraduate Program

(2023-24)
The Institute, in principle, follows the rules and guidelines of the Department of Higher Education,
Government of Madhya Pradesh issued for the relevant academic session. Availing its autonomy,
the Institute can make procedural changes, adopt its own admission calendar and address the issues
arising out of admission guidelines. By and large the Institute will comply with the State
Government’s directives regarding reservations, weightage and eligibility.

1. Admission Process

All the procedures and activities regarding admission will be conducted and will be accorded
in strict adherence to the “Admission and Counseling Schedule” provided under these
guidelines. Applicants should strictly follow the prescribed time-line.

Eligible applicants must submit online Registration cum Application form available on the
Institute’s website www.iehe.ac.in within the prescribed period along with a fee of Rs. 500/-
(Nonrefundable, MMVY and MMJKY Applicants will also pay the registration fee) payable
through SBI ePay online payment mode. Registration will be done in only one phase with a CLC
round of vacant seat. The registration will be reopened only when a particular subject doesn’t fulfill
the minimum application requirement. Neither the printed application form nor any document
therein needs to be submitted or sent to the Institute before verification and counseling. The
received online applications will be considered for the available vacancies in order of preference
given by the applicant for various subject/faculties. For each Major subject separate counseling list
comprising of the applicants shortlisted on the basis of their merit of marks (with weightage) if
any, will be displayed on the notified date on the Institute’s portal.

Shortlisted applicants have to compulsorily upload their scanned self-attested documents on the
institute’s website on the prescribed dates as well as ePravesh Form on offline mode with Institute
ID & Password at the time of documents upload. Candidate must choose their minor subject. Only
those students will be contacted by the admission committee whose documents are not clear or
incomplete. Any wrong information in the submitted form will cease his/her claim for admission
at the time of counseling. After due verification of the documents the prescribed fee of the
concerned course should be deposited to complete the process of provisional admission.

Applicants who fail to attend counseling in a subject will not be considered for that subject or a
lower choice in subsequent counseling(s) on the same registration. The applicant who takes
admission in a subject of his/her lower preference will automatically be upgraded to a vacant seat
of higher preference in order of merit. Applicants may update online, their preference of subjects
in their prior submitted form on the notified dates using their password.

Admissions granted during counseling will be provisional, subject to the verification of eligibility,
if need be, from the university and any other facts as deemed necessary by the Institute. The
Institute reserves its rights to cancel all those admissions which do not conform to any of the rules
of the Institute regarding attendance, discipline and incomplete formalities within the prescribed
time-line.

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2. Eligibility
2.1. Academic Qualification for First Semester:
2.1.1. A minimum of 60% marks in 10+2 examination of a recognized board for admission in UG
and 60% marks in UG examination of recognized university for admission in PG is the basic
eligibility. A relaxation of 5% to applicants from Schedule Caste (SC), Scheduled Tribes
(ST) and Physically Challenged categories will be given.
2.1.2. Students from the Science stream may apply for Major and Minor subjects in the faculty of
Science/Business Administration, Commerce, Arts and Physical Education & Sports
(BPES); students from Commerce stream may apply for subjects in Business
Administration, Commerce, Arts and Physical Education & Sports (BPES) subject and
students from Arts stream may apply for subjects of Arts faculty, Business Administration
and Physical Education & Sports (BPES).
2.1.3. 10+2 students of M.P. Board with additional qualification of Vocational Courses of any
of the allied subjects of Science like Laboratory Science, Medicine Management & System
Analysis, Clinical Biochemistry, Micro Biology and Management System, Computer related
subjects, Printing of Data-processing, DTP Package Programming, Workshop Practice
conducted by MP Board of Secondary Education will be eligible for admission only on the
submission of the relevant eligibility certificate issued by the Barkatullah University. In case
of any contradiction or discrepancy regarding eligibility, the eligibility certificate issued by
the University would be final and binding.
2.2. Maximum Age
There is no upper age limit for admission in the Undergraduate and Postgraduate Courses.
2.3. Domicile
10% seats in each Major subject will be reserved for students from other states. A domicile
certificate of the concerned state should be produced for availing this facility.
Admission will be given only to students who have passed 10th or 12th from outside
the state. On all other state seats admission will be accorded first to the domicile applicants
of M.P. or those whose parents are posted in M.P. as an employee of Central Government,
Nationalized Banks and Professional Organizations of Central Government.
3. Reservation
The Reservation Policy of the State Government is strictly followed by the Institute for the
following categories. The details are available in the Guidelines for Admission issued by
the Department of Higher Education, Govt. of M.P. Important highlights are cited below:

Category Reservation
Scheduled Caste*
Scheduled Tribes* As per Pravesh Niyam and
Other Backward Classes (Non-Creamy Layer) Margdarshi Siddhant of
Department of Higher
Wards of FF, Defense Personnel, Central Armed Forces etc. Education, Govt. of
(Please see Govt. rule for details) Madhya Pradesh Session
Physically Challenged (PH) (in each category) 2023-24
Girls (in each category)
EWS

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 4. Weightage as per Government Rules regarding NSS, NCC, Sports, Co-curricular
Activities
4.1 Weightage will be given only for determining the order of merit. It cannot be availed for
obtaining the minimum eligibility requirements of marks. Weightage can be claimed
only on one certificate. Applicants are therefore advised to stake their claim on the
certificate which will fetch them the maximum weightage. If the weightage claimed is
incorrect, the applicant might be disallowed from attending the counseling. The weightage
certificate (if required) should be duly countersigned by the relevant authority (as
mentioned in the Govt. rules). Such a certificate MUST be produced at the time
of counseling, in case of failing, claimed weightage will not be considered.
4.2 Wards (Son/Daughter) of the Employees of Higher Education, Govt. of M.P. will be
entitled to take provisional admission under the rule of the state government of Madhya
Pradesh.
4.3 Students who have passed the honours course and eligible for admission in post graduate
class in the same subject are entitled to 10% weightage.
4.4 For outstanding applicants with undermentioned required eligibility there is a provision
for direct admission (out of merit). Such applicants must fill the online admission form
and report to the Professor in-charge (Admissions) on the date of first counseling.
Required Eligibility (as per Govt. rules)
1) NCC Best Cadet of National Level
2) Participation in National or International Level organized by Olympic/Asiad/
Sports Authority of India/SGFI
4.5 Weightage can be claimed on the certificates obtained during last 4 consecutive years at
school level. Important information regarding weightage is given below:

Details of Additional Weightage

Select the stream/activity in which you are eligible to claim maximum weightage. The last
four consecutive sessions at school level will be taken into account.

As per Pravesh Niyam and Margdarshi Siddhant of Department of Higher Education, Govt. of
Madhya Pradesh Session 2023-24 (Ref: Clause 27 of M.P. Govt. admission rules for session 2023-24)

5. Paying Fee Online through SBI ePay

The Registration and admission fee can be remitted by using internet banking/Debit
Card/Credit Card through Payment Gateway of SBI (Link Given on IEHE Admission
Dashboard). A nominal amount might be additionally charged by the bank for the transaction.

5.1 The Procedural Steps:

• Select Payment Link (Pay Registration Fee / Pay Admission Fee) in Admission Page on
www.iehe.ac.in.
• Enter your Application No., ePravesh ID (Offline Mode) and Password for Payment Process.
• Choose your Generic Subject.
• Click on Pay Registration Fee/ Pay Admission Fee Button and Click on Proceed to payment.
• Now click on Pay Now.

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 • Select Payment Option from Payment detail. Page is displayed with following options for
payments.
➢ Debit/Credit Card
➢ Internet Banking
➢ BHIM UPI
➢ NEFT
➢ SBI Branch Payment
Choose the desired option for the payment. Retain a print of or save the receipt generated online.
6. Steps for filling the Online Registration cum Application Form

• Read Admission Guidelines thoroughly.

• For additional weight identify the certificate that will fetch the highest possible single
weight.
• Refer to previous year’s cut-off marks for different subjects displayed on the website to asses
the trend and decide the subject preferences. The trend may change for which the Institute will
not be responsible.
6.1 Documents needed for filling the form

• Debit/Credit Card/Internet Banking etc for Online Payment of Registration.

• 12th Mark sheet, Caste Certificate (if applicable), Income Certificate (2022-23), Aadhar
Card No. and Additional Weightage Certificate (if applicable).

6.2 The Application form–Divided into Five Steps

1. Personal Details
2. Academic Details
3. Preference of Faculty and Major subjects
4. Reservation and Other Information
5. Upload Photo and Pay Registration Fee
To navigate through these components, click the NEXT button. Fill in the correct eligibility
particulars and all the mandatory information required their in. Incorrect information will
hamper the navigation. A printout of the application form may be retained by the applicant for
further use/ future reference. The entered password and application number should be duly
noted by the applicant for further updations or any other online activities related to admission.
7. Allotment of Subjects
7.1 Under National Education Policy the students of second year will also be able to swap Major
and Minor Subject.
7.2 Under National Education Policy, the students will also be able to get the benefit of online
certificate/diploma courses/degree course and degree with research.

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 ADMISSION & COUNSELING SCHEDULE

Availability of online registration/application forms at Institute’s web portal www.iehe.ac.in.

ONLINE ADMISSION & COUNSELLING SCHEDULE (UNDERGRADUATE)

PHASE I
Particulars Date
Online Registration: 16.05.2023 to 10.06.2023
All Faculty (Science, Commerce, Arts)

Display of List of Shortlisted Applicants for Verification & 15.06.2023

Online Counselling
Documents upload on portal by applicants for Verification& 15.06.2023 to 18.06.2023
Counselling
Online Counselling & Document Verification of Uploaded 16.06.2023 to 24.06.2023
Documents by Employee Login (All Faculty)
Display of Counselled & Verified Students List 16.06.2023 to 25.06.2023
Fee Deposition:(Online through www.iehe.ac.in Only) 16.06.2023 to 25.06.2023

PHASE II
II Round/ PAYMENT SEAT against NRI

Particulars Date
Online Registration (Except Already Registered) 19.06.2023 to 25.06.2023
Choice update for Payment Seat against NRI (Registered) 19.06.2023 to 25.06.2023
Display of List for Online Verification & Counselling 27.06.2023
Documents upload on portal by applicants for Verification & 27.06.2023 to 29.06.2023
Counselling
Online Counselling: 27.06.2023 to 29.06.2023
Online Verification & Counselling of Uploaded Documents by
Employee Login (All Faculty)
Display of Counselled & Verified Students List 27.06.2023 to 03.07.2023
Fee Deposition:(Online through www.iehe.ac.in only) 27.06.2023 to 03.07.2023
Vacancy Display after IInd round on 30th June, 2023

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 PHASE I (POSTGRADUATE COURSE)
Postgraduate Online Admission process will be started from 01.06.2023

Particulars Date
Online Registration: 01.06.2023 to 25.06.2023
All Faculty (Science, Commerce, Arts)
Display of List of Shortlisted Applicants for Verification & Online 28.06.2023
Counselling
Documents upload on portal by applicants for Verification& 28.06.2023 to 30.06.2023
Counselling
Online Counseling: 01.07.2023 to 05.07.2023
Online Verification& Counselling of Uploaded Documents by
Employee Login (All Faculty)
Display of Counselled & Verified Students List 01.07.2023 to 05.07.2023
Fee Deposition:(Online through www.iehe.ac.in only) 01.07.2023 to 05.07.2023

8. CHANGE OF SUBJECTS FOR ADMITTED STUDENTS

8.1 Admitted undergraduate students will be allowed to apply online to change their Major/Minor
subjects. Changes will be allowed in order of merit, according to eligibility and the available
vacancy in the demanded subject

9. Important Information

9.1 All necessary information regarding admission will be provided on the website of the Institute.
No separate communication will be made with the applicants. However, Institute may use SMS
facility to provide some more important information to the mobile number provided by the
applicant. Institute will not be responsible for any loss of information. Candidates are therefore
advised to regularly visit the institute's website for news update.

9.2 In case of any ambiguity in these guidelines, the rules of the state government will prevail.

9.3 Helpline numbers/e-mail will be provided by the Institute on its website and the applicants may
avail of these facilities for seeking any information regarding admission.

9.4 Girls/Boys students needing hostel facility should indicate their choice in the online admission
form. A separate form, available at the website should be filled if admitted. Hostel will be
allotted in order of merit and in keeping with the Government of M.P. reservation policy/rules.

9.5 At the time of admission original TC and migration certificate are not compulsory.

9.6 Candidates may produce the internet copy of their 10+2 marks-sheet if the original marksheets
are awaited from the concerned school.

9.7 No documents are requitred in hard copy.

9.8 Counselled students whose results are awaited will have to secure provisional admission by
depositing the prescribed fee by the prescribed date. Admission of such candidates will be
regularized only after the declaration of the result of the awaited qualifying examination.

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9.9 Additionally, 10% seats will be reserved for candidates from outside MP and admission will be
granted on producing a domicile certificate from the migrating state in addition to a police
verification report, an undertaking and eligibility certificate from the university. (MMVY and
MMJKY not applicable for outside M.P. Candidates). Other State applicants will be eligible to
get admission only of their percentage of marks is not below the last cutoff of the general
category applicant of all major subject.

9.10 The university rules may mandate some candidates to submit an eligibility certificate at the
time of provisional admission for ICSE and other board and migration certificate within the
prescribed time limit.

9.11 To promote global exchange, admissions are open to Foreign Nationals subject to the
required permission from Governments and Agencies.

9.12 Fee structure for the Foreign Nationals is mentioned in Annexure-II(a). Fee would be
accepted only in Indian currency

9.13 Admission to the candidate whose guardian (as per the M.P. government admission rules) is
under transfer will be given admission only in the event of vacancies and provided the candidate
has secured admission in any of the affiliated college of M.P. A copy of the transfer order along
with the joining report should be submitted therein.

9.14 Full time government/private employees (except school teachers under one step up scheme)
will not be eligible for regular admission. Part time employee will have to submit an NOC from
their employing authority.

9.15 In Undergraduate courses, if less than 20 students take admission and in Postgraduate course, if
less than 10 students take admission then those particular courses will be closed for current
session.

9.16 In the event of cancellation/ expulsion/ voluntary quitting of admission, the applicant/ candidate
is entitled for only refund of caution money. The applicant/candidate has to mandatorily
submit the copy of the original TC issued by the IEHE.

9.17 Admitted students who remain absent from classes continuously and fail to submit all the
required documents necessary for enrollment shall be liable for late fee penalty levied by the
University.

Prof. Suresh Kumar Jain, Hon’ble Vice Chancellor of Barkatullah University and Director of
the Institute presenting the Directors Medal to Ms. Palak Mourya

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10. Refund of Fees

10.1 In the event of admission to any Technical/ Professional Course of any recognised Indian
University/Institute the relevant proof of the admission should be produced before first semester
examination of IEHE, for securing refund as per UGC guidelines and notifications. If the
candidate fails in timely submission of required documents, only caution money will be refunded
within three years from the date of admission. In case of self- financing courses only the caution
money will be refundable.
10.2 Admission fee including caution money (after deduction of admission process fee Rs 100/-) will
be refunded to the students, after admission but before the beginning of regular classes, in case
he or she leaves the institute/ is declared as failed/ online admission is cancelled.
10.3 After beginning of the regular classes, only the caution money will be refunded to the student if
he/she leaves the institute. He or she will not be entitled to any other refund.
10.4 The fee will be refunded to the students in accordance with UGC Notification on submission of
the document related to his/her admission to any technical or professional course in any other
institution.
10. 5 The fee refund will be done only after the deposit of the entire prescribed fee.
10.6 Every student will have to pay Rs 2000/- as caution money for admission in the Commerce and
Arts and Rs 5000/-in Science Faculty.
10.7 Provisionally admitted students whose results were awaited but have eventually failed will be
entitled to a fee refund after the deduction of procedure fee of Rs. 100.
11 Admission in Third & Fifth Semester
11.1 All the students admitted to UG second year will be allowed to choose Major, Minor, Vocational
Subject and Elective subject once again in accordance with National Education Policy.
11.2 All UG Third/Fourth/Fifth semester students will choose the vocational subject at the time of
admission.
11.3 The students will be promoted to the next semester if he/she secures at least half of the total
credits in a semester. In case the student secures less than half of the total credits in any semester,
then the students will be declared fail in that semester and he/she will be asked to repeat the
entire semester and that semester will be treated as zero semester. In such case the students will
not be promoted to the next semester and seats will be kept reserved for such students.
11.4 The process of admission of UG & PG first year students to UG & PG second year will begin
on the Institute portal from 25/06/2023.

Any dispute and consequent legal proceedings will be subject to the jurisdiction of Bhopal
only.

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12. LIST OF DOCUMENTS TO BE SUBMITTED BY STUDENTS
Documents to be submitted by students online at the time of councelling. No documents are
required in hard copy.
• Scanned original marksheet of Qualifying Examination (10+2)
• Scanned original marksheet of class X as a proof of Date of Birth
• Scanned original Transfer Certificate (Not compulsory)
• Scanned original Migration Certificate (Not compulsory)
• Scanned original Caste Certificate (if applicable)
• Scanned original Category Certificate (if applicable)
• Scanned original Character Certificate
• Scanned original Below the Creamy Layer Certificate for OBC candidates seeking reservation
• Scanned original Domicile Certificate
• Scanned original Income Certificate (if applicable)
• Scanned original Eligibility Certificate (if required)
• Scanned original NSS/NCC Certificate
• Scanned original Sports/Co-curricular Achievement Certificates
• Scanned original recent passport size coloured photograph
• Scanned original Self-Attested Affidavit for Anti Ragging.
• Scanned original Notarized Affidavit for NRI/Payment Seat
• Scanned original Self-Attested Affidavit for students from outside of M.P
• Scanned original Police Verification Certificate (for candidates from out of M.P.)
• Scanned original e-Pravesh form offiline in online mode

13 Admission to Fifth Semesters of Undergraduate Programme under NEP

13.1 Admission in UG Fifth semester: A candidate who has passed the First, Second, third and
fourth semesters by earn required credits of an Undergraduate Course may be admitted to the
fifth semester of the same course.
13.2 An admitted student may be given provisional admission to the next semester with the specific
understanding that the student shall clear the previous semester backlogs as per provisions
appearing therein. Such a student, in the mean-time, may pursue his/her studies for the next
higher semesters and appear in examinations for the same along with the examination of lower
semester.
13.3 All students of Vth semester are required to promote themselves in epravesh portal after
submission of the Institute admission fees.
Admission to NRIs/Payment Seat
Admission will also be granted to Non-Resident Indians (NRI) and Foreign nationals subject to
the relevant rules/instructions of government of Madhya Pradesh in the first year of above
mentioned degree under NEP and post-graduate courses provided the candidates
produces/submits the following documents at the time of admission:

a. Students Visa
b. Eligibility Certificate of Barkatullah University, Bhopal.
c. Scholarship holders have to obtain no-objection certificate from Embassy of the country
of which the candidate is a national.
d. Medical-Certificate of Medical-Board of Government of Madhya Pradesh, Bhopal.
e. Police Verification Report from the Home Department.

▪ Additionally, 10% of total seats in each course are reserved for NRI/Foreign students. In case
these seats remain vacant, they will be made available as payment seats for Indian nationals.
However, the criteria of eligibility for admission will not be relaxed even for the payment seats.

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 The NRI fee structure will be retained. Admission will be provided on the basis of merit list
prepared for payment seat separately.

▪ NRI students/ Payment seat students admitted on payment seats will have to abide by the fee
structure applicable to NRI/Payment seats for all the three years of the Degree Course.

Note: On all other issues related to admission the guidelines/rules of the state government will be
applicable.

Fee Particulars

▪ Payment seat students are also eligible for MMVY but they will get the benefit of exemption
▪ only from Institute’s normal fee for that course.
▪ Fee should be deposited by the mode and procedure prescribed by the Institute.
▪ The fee structure may be revised, if need be, in the subsequent academic sessions.
▪ Except otherwise stated in these guidelines, fee once paid will not be refunded.
▪ A student who withdraws from the Institute has to pay the fee provisioned for the entire
semester. Transfer certificate will be issued only when all the dues are settled.
▪ University Fee such as: (i) Enrolment Fee (ii) Migration Fee (iii) Degree Fee (iv) Other fees as
prescribed by Barkatullah University are payable in addition to the Institute’s Fee.
(Nonrefundable)
▪ For Fee Structure please refer to Annexure-II.
▪ Caution money will be refundable in or within 3 years of student’s exit. Any claims thereafter
will not be entertained (Original Receipt will be compulsory).
Note
i. In case of any doubt or dispute regarding admission, the decision of the Director of the
Institute will be final and binding.
ii. In case of non-submission of fee, Director will have the rights to cancel the admission.
iii. For all matters pertaining to admission, the candidates/guardians are advised to contact
Dr. Sharda Gangwar, Professor In-Charge of Admission.

Students on Educational Tour

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