11-01-21

SECTION 01 00 00
GENERAL REQUIREMENTS

SPEC WRITER NOTES:

1. Delete between // //if not
applicable to project. Include
following Notice on 8a contracts
only.
2. //NOTICE: The provisions of this
Section, GENERAL REQUIREMENTS,
pertain only to the contract
between the Small Business
Administration and its selected
subcontractor(s).//
3. Verify identification requirements
for all construction workers
required by the medical center. ADD
a statement concerning Photo ID
requirements.
4. Provide general description of the
project in 1.2.A.
5. “COR” is the term typically
utilized in most paragraphs. “COR”
is utilized on major and CFM-
managed projects.

GENERAL
1.1 SAFETY REQUIREMENTS
A. Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and
infection control requirements.
1.2 GENERAL INTENTION
A. Contractor shall completely prepare site for building operations,
including demolition and removal of existing structures, and
furnish labor and materials and perform work for
_________________________
_______________________________________________________________
as required by drawings and specifications.
SPEC WRITER NOTE: Following paragraph
is applicable for construction at
existing hospitals.

B. Visits to the site by Bidders may be made only by appointment

with the //Medical Center Engineering Officer.// Cemetery
Director //.

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SPEC WRITER NOTE: Include following

paragraph only on A/E projects.

C. Offices of
_________________________________________________________, as
Architect-Engineers, will render certain technical services
during construction. Such services shall be considered as
advisory to the Government and shall not be construed as
expressing or implying a contractual act of the Government
without affirmations by Contracting Officer or his duly
authorized representative.
SPEC WRITER NOTE: The following
paragraph is intended for use on
Central Office projects and A/E
projects where certain tests are to be
performed by a VA retained Testing
Laboratory.

D. Before placement and installation of work subject to tests by

testing laboratory retained by Department of Veterans Affairs,
the Contractor shall notify the COR in sufficient time to enable
testing laboratory personnel to be present at the site in time
for proper taking and testing of specimens and field inspection.
Such prior notice shall be not less than three workdays unless
otherwise designated by the COR.
E. All employees of general contractor and subcontractors shall
comply with VA security management program and obtain permission
of the VA police, be identified by project and employer, and
restricted from unauthorized access.
SPEC WRITER NOTES:
1. In paragraph below change title,
"GENERAL CONSTRUCTION" as necessary
to reflect project title, such as
A/C, Sewers, etc.
2. Unit-price items will only be used
when their use is directed by the
Project Manager. When using unit-
price items insert FAR clause
52.215-26 in the contract
specifications.

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1.3 STATEMENT OF BID ITEM(S)

A. ITEM I, //GENERAL CONSTRUCTION: //BASE BID //_______:// Work
includes general construction, alterations, roads, walks,
grading, drainage, //______// necessary removal of existing
structures and construction and certain other items.

SPEC WRITER NOTE:

1. AE should define the specific scope
of the project in the bid items to
provide a project overview. A
breakdown of additional items
should be added to cover the work
as required.
2. If prices are needed for Alternate
Bid Items, describe Alternate Items
below and show items on
SOLICITAION, OFFER AND AWARD (SF
1442). Coordinate with Project
Manager. Alternates should be
deductive, ordered from largest to
smallest, and be cumulative in
nature to address the requirements
of 10-20% deduct requirements based
on project type. Multiple small
deducts are not desirable and only
degrade project quality.

B. ALTERNATE NO.1: BASE BID except

delete________________________________

C. ALTERNATE NO.1: ALTERNATE 1 except delete

_____________________________

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website
where the solicitation is posted. Additional copies will be at
Contractor's expense.
SPEC WRITER NOTE: Modify following
article to suit the project.
Coordinate with Medical Center.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

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1. The security plan defines both physical and administrative

security procedures that will remain effective for the entire
duration of the project.
2. The General Contractor is responsible for assuring that all
sub-contractors working on the project and their employees
also comply with these regulations.
B. Security Procedures:
1. General Contractor’s employees shall not enter the project
site without appropriate badge. They may also be subject to
inspection of their personal effects when entering or leaving
the project site.
2. Before starting work the General Contractor shall give one
week’s notice to the Contracting Officer so that security
//escort// arrangements// can be provided for the employees.
This notice is separate from any notices required for utility
shutdown described later in this section.
3. No photography of VA premises is allowed without written
permission of the Contracting Officer. Patients and staff are
not to be photographed at any time.
4. VA reserves the right to close down or shut down the project
site and order General Contractor’s employees off the premises
in the event of a national emergency. The General Contractor
may return to the site only with the written approval of the
Contracting Officer.
C. Guards:
1. The General Contractor shall provide unarmed guards at the
project site // 24 hours a days, 7 days a week// // after
construction hours//.
2. The Contractor shall provide the guards and VA police with
communication devices as directed.
3. The general Contractor shall install equipment for recording
guard rounds to ensure systematic checking of the premises.
D. Key Control:

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SPEC WRITER NOTE: Modify following

article to suit the project.
Coordinate with Medical Center.

1. The General Contractor shall provide duplicate keys and lock

combinations to the Contracting officers representative (COR)
for the purpose of security inspections of every area of
project including tool boxes and parked machines and take any
emergency action.
2. The General Contractor shall //install all permanent cores at
completion of the work// turn over all permanent lock
cylinders to the VA locksmith for permanent installation //.
See Section 08 71 00, DOOR HARDWARE and coordinate.
E. Document Control:
1. Before starting any work, the General Contractor/Sub
Contractors shall submit an electronic security memorandum
describing the approach to following goals and maintaining
confidentiality of “sensitive information”.
2. The General Contractor is responsible for safekeeping of all
drawings, project manual and other project information. This
information shall be shared only with those with a specific
need to accomplish the project.
3. Certain documents, sketches, videos or photographs and
drawings may be marked “Law Enforcement Sensitive” or
“Sensitive Unclassified”. Secure such information in separate
containers and limit the access to only those who will need it
for the project. Return the information to the Contracting
Officer upon request.
4. These security documents shall not be removed or transmitted
from the project site without the written approval of
Contracting Officer.
5. All paper waste or electronic media such as CD’s and diskettes
shall be shredded and destroyed in a manner acceptable to the
VA.

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6. Notify Contracting Officer and Site Security Officer

immediately when there is a loss or compromise of “sensitive
information”.
7. All electronic information shall be stored in specified
location following VA standards and procedures using an
Engineering Document Management Software (EDMS).
a) Security, access and maintenance of all project drawings,
both scanned and electronic shall be performed and tracked
through the EDMS system.
b) “Sensitive information” including drawings and other
documents may be attached to e-mail provided all VA
encryption procedures are followed.
F. Motor Vehicle Restrictions
1. Vehicle authorization request shall be required for any
vehicle entering the site and such request shall be submitted
24 hours before the date and time of access. Access shall be
restricted to picking up and dropping off materials and
supplies.
2. //An unlimited//A limited// number of //(2 to 5)// permits
shall be issued for General Contractor and its employees for
parking in designated areas only. Contractor to coordinate
with VA Medical Center Facility Manager.
SPEC WRITER NOTE: Coordinate editing
with facility Safety Manager/Officer
at VA medical facilities. Edit
subparagraphs C, E, G, H, M, P and Q
carefully as they directly relate to
interim life safety measures required
in or adjacent to construction
affecting occupied buildings by the
Joint Commission on Accreditation of
Healthcare Organizations. At other
sites, edit for project and delete //
and facility Safety // Manager //
Officer// provisions.

1.6 OPERATIONS AND STORAGE AREAS (FAR 52.236-10)

A. The Contractor shall confine all operations (including storage of
materials) on Government premises to areas authorized or approved

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by the Contracting Officer. The Contractor shall hold and save

the Government, its officers and agents, free and harmless from
liability of any nature occasioned by the Contractor's
performance.
B. Temporary buildings (e.g., storage sheds, shops, offices) and
utilities may be erected by the Contractor only with the approval
of the Contracting Officer and shall be built with labor and
materials furnished by the Contractor without expense to the
Government. The temporary buildings and utilities shall remain
the property of the Contractor and shall be removed by the
Contractor at its expense upon completion of the work. With the
written consent of the Contracting Officer, the buildings and
utilities may be abandoned and need not be removed.
C. The Contractor shall, under regulations prescribed by the
Contracting Officer, use only established roadways, or use
temporary roadways constructed by the Contractor when and as
authorized by the Contracting Officer. When materials are
transported in prosecuting the work, vehicles shall not be loaded
beyond the loading capacity recommended by the manufacturer of
the vehicle or prescribed by any Federal, State, or local law or
regulation. When it is necessary to cross curbs or sidewalks, the
Contractor shall protect them from damage. The Contractor shall
repair or pay for the repair of any damaged curbs, sidewalks, or
roads.
SPEC WRITER NOTES:
1. Use Paragraphs D through O for
projects at existing sites and
Paragraphs E* through F* for
projects at new stations.
2. If construction fences are
required, and if there are any
requirements or limitations on
workers’ parking and access by VA
or Contractor, they should be so
stated in this article.
3. Check with requirements of Network
Analysis System when that Section
is included on project, because the
Project Analysis Group generally
composes the following

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subparagraphs G through H' to

supplement the NAS section.
4. On large projects, the drawings
should indicate the space available
to the Contractor. On small
projects the COR may determine what
space may be made available.

D. Working space and space available for storing materials shall

be // as shown on the drawings. // as determined by the // COR .
E. Workers are subject to rules of // Medical Center // Cemetery //
applicable to their conduct.
F. //Execute work in such a manner as to interfere as little as
possible with work being done by others. Keep roads clear of
construction materials, debris, standing construction equipment
and vehicles at all times. //
G. Execute work so as to interfere as little as possible with normal
functioning of // Medical Center // Cemetery // as a whole,
including operations of utility services, fire protection systems
and any existing equipment, and with work being done by
others. // Use of equipment and tools that transmit vibrations
and noises through the building structure, are not permitted in
buildings that are occupied, during construction, jointly by
patients or medical personnel, and Contractor's personnel, except
as permitted by COR where required by limited working space. //
1. Do not store materials and equipment in other than assigned
areas.
2. // Schedule delivery of materials and equipment to immediate
construction working areas within buildings in use by
Department of Veterans Affairs in quantities sufficient for
not more than two work days. // Provide unobstructed access to
// Medical Center // Cemetery // areas required to remain in
operation.
3. Where access by // Medical Center // Cemetery // personnel to
vacated portions of buildings is not required, storage of
Contractor's materials and equipment will be permitted subject
to fire and safety requirements.

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H. //Utilities Services: Where necessary to cut existing pipes,

electrical wires, conduits, cables, etc., of utility services, or
of fire protection systems or communications systems (except
telephone), they shall be cut and capped at suitable places where
shown; or, in absence of such indication, where directed by COR .
All such actions shall be coordinated with the COR or Utility
Company involved:
1. Whenever it is required that a connection fee be paid to a
public utility provider for new permanent service to the
construction project, for such items as water, sewer,
electricity, gas or steam, payment of such fee shall be the
responsibility of the Government and not the Contractor. //
I. Phasing:
1. The Medical Center must maintain its operation 24 hours a day 7
days a week. Therefore, any interruption in service must be
scheduled and coordinated with the COR to ensure that no lapses
in operation occur. It is the CONTRACTOR'S responsibility to
develop a work plan and schedule detailing, at a minimum, the
procedures to be employed, the equipment and materials to be
used, the interim life safety measure to be used during the
work, and a schedule defining the duration of the work with
milestone subtasks. The work to be outlined shall include, but
not be limited to:
2. To ensure such executions, Contractor shall furnish the COR
with a schedule of approximate // phasing // dates on which
the Contractor intends to accomplish work in each specific
area of site, building or portion thereof. In addition,
Contractor shall notify the COR two weeks in advance of the
proposed date of starting work in each specific area of site,
building or portion thereof. Arrange such // phasing // dates
to ensure accomplishment of this work in successive phases
mutually agreeable to // Medical Center Director, // Cemetery
Director, // COR // and Contractor, as follows:
SPEC WRITER NOTE: Set up phasing by
buildings, wings, floors, or areas in

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accordance with information received

from Medical Center through Project
Director.

Phase I:
Phase II:
SPEC WRITER NOTE: Following paragraphs
J and K shall be used where entire
buildings are vacated. Coordinate with
preceding phasing paragraph. Edit and
use paragraphs J and K as indicated by
project requirements. If the project
includes NAS, the Project Analysis
Group should furnish information about
which buildings or areas that cannot
be vacated during construction.

J. //Building (s) No. (s) // Part of Bldg.// _____will be vacated by

Government in accordance with above phasing beginning immediately
after date of receipt of Notice to Proceed and turned over to
Contractor.
SPEC WRITER NOTE: Use the first
sentence of Paragraph K, including
material enclosed within " // ," only
if all areas will be vacated by VA
during the periods of alterations.
Delete material within " // " from
first sentence and include
subparagraph 1 and 2 if one or more
areas will be occupied by VA during
the periods of alterations.

K. //Building(s) No.(s) _______ will be occupied during performance

of work // . // ; but immediate areas of alterations will be
vacated. //
1. //Certain areas of Building(s) No. (s) _____ will be occupied
by Medical Center personnel for various periods as listed
below:
AREA PERIOD
(a) ______
(b) ______
(c) ______
(d) ______

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2. Contractor shall take all measures and provide all material

necessary for protecting existing equipment and property in
affected areas of construction against dust and debris, so
that equipment and affected areas to be used in the Medical
Centers operations will not be hindered. Contractor shall
permit access to Department of Veterans Affairs personnel and
patients through other construction areas which serve as
routes of access to such affected areas and equipment. These
routes whether access or egress shall be isolated from the
construction area by temporary partitions and have walking
surfaces, lighting etc. to facilitate patient and staff
access. Coordinate alteration work in areas occupied by
Department of Veterans Affairs so that Medical Center
operations will continue during the construction period.
3. Immediate areas of alterations not mentioned in preceding
Subparagraph 1 will be temporarily vacated while alterations
are performed. //
L. //Construction Fence: Before construction operations begin,
Contractor shall provide a chain link construction fence, 2.1m
(seven feet) minimum height, around the construction area
indicated on the drawings. Provide gates as required for access
with necessary hardware, including hasps and padlocks. Fasten
fence fabric to terminal posts with tension bands and to line
posts and top and bottom rails with tie wires spaced at maximum
375mm (15 inches). Bottom of fences shall extend to 25mm (one
inch) above grade. Remove the fence when directed by COR.
M. When a building and/or construction site is turned over to
Contractor, Contractor shall accept entire responsibility
including upkeep and maintenance therefore:
1. Contractor shall maintain a minimum temperature of 4 degrees C
(40 degrees F) at all times, except as otherwise specified.
2. Contractor shall maintain in operating condition existing fire
protection and alarm equipment. In connection with fire alarm
equipment, Contractor shall make arrangements for
pre-inspection of site with Fire Department or Company

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(Department of Veterans Affairs or municipal) whichever will

be required to respond to an alarm from Contractor's employee
or watchman.
SPEC WRITER NOTE: If anticipated work
involves a serious disruption of
services, the permitted down time and
other limitations should be mentioned
in the specification.

N. Utilities Services: Maintain existing utility services for //

Medical Center // Cemetery // at all times. Provide temporary
facilities, labor, materials, equipment, connections, and
utilities to assure uninterrupted services. Where necessary to
cut existing water, steam, gases, sewer or air pipes, or
conduits, wires, cables, etc. of utility services or of fire
protection systems and communications systems (including
telephone), they shall be cut and capped at suitable places where
shown; or, in absence of such indication, where directed by COR.
1. No utility service such as water, gas, steam, sewers or
electricity, or fire protection systems and communications
systems may be interrupted without prior approval of // COR //
[Chief Engineer] [Chief of Facilities Management]. Electrical
work shall be accomplished with all affected circuits or
equipment de-energized. When an electrical outage cannot be
accomplished, work on any energized circuits or equipment
shall not commence without a detailed work plan, the Medical
Center Director’s prior knowledge and written approval. Refer
to specification Sections 26 05 11, REQUIREMENTS FOR
ELECTRICAL INSTALLATIONS, 27 05 11 REQUIREMENTS FOR
COMMUNICATIONS INSTALLATIONS and 28 05 00, COMMON WORK RESULTS
FOR ELECTRONIC SAFETY AND SECURITY for additional
requirements.
2. Contractor shall submit a request to interrupt any such
services to COR, in writing, 7 days in advance of proposed
interruption. Request shall state reason, date, exact time of,
and approximate duration of such interruption.

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3. Contractor will be advised (in writing) of approval of

request, or of which other date and/or time such interruption
will cause least inconvenience to operations of // Medical
Center // Cemetery //. Interruption time approved by Medical
Center may occur at other than Contractor's normal working
hours.
4. Major interruptions of any system must be requested, in
writing, at least 15 calendar days prior to the desired time
and shall be performed as directed by the COR.
5. In case of a contract construction emergency, service will be
interrupted on approval of COR. Such approval will be
confirmed in writing as soon as practical.
6. Whenever it is required that a connection fee be paid to a
public utility provider for new permanent service to the
construction project, for such items as water, sewer,
electricity, gas or steam, payment of such fee shall be the
responsibility of the Government and not the Contractor.
O. Abandoned Lines: All service lines such as wires, cables,
conduits, ducts, pipes and the like, and their hangers or
supports, shall be removed back to their source. Those which are
indicated to be abandoned but are not required to be entirely
removed, shall be sealed, capped or plugged at the main, branch
or panel they originate from. The lines shall not be capped in
finished areas, but shall be removed and sealed, capped or
plugged in ceilings, within furred spaces, in unfinished areas,
or within walls or partitions; so that they are completely behind
the finished surfaces.
P. To minimize interference of construction activities with flow of
Medical Center traffic, comply with the following:
1. Keep roads, walks and entrances to grounds, to parking and to
occupied areas of buildings clear of construction materials,
debris and standing construction equipment and vehicles. //
Wherever excavation for new utility lines cross existing
roads, at least one lane must be open to traffic at all times
with approval. //

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2. Method and scheduling of required cutting, altering and

removal of existing roads, walks and entrances must be
approved by the COR.
Q. Coordinate the work for this contract with other construction
operations as directed by COR. This includes the scheduling of
traffic and the use of roadways, as specified in Article, USE OF
ROADWAYS.
SPEC WRITER NOTE: Use following
Subparagraph O on existing cemetery
projects only.

R. Coordination of Construction with Cemetery Director: The burial

activities at a National Cemetery shall take precedence over
construction activities. The Contractor must cooperate and
coordinate with the Cemetery Director, through the COR, in
arranging construction schedule to cause the least possible
interference with cemetery activities in actual burial areas.
Construction noise during the interment services shall not
disturb the service. Trucks and workers shall not pass through
the service area during this period:
1. The Contractor is required to discontinue his work
sufficiently in advance of Easter Sunday, Mother's Day,
Father's Day, Memorial Day, Veteran's Day and/or Federal
holidays, to permit him to clean up all areas of operation
adjacent to existing burial plots before these dates.
2. Cleaning up shall include the removal of all equipment, tools,
materials and debris and leaving the areas in a clean, neat
condition.
SPEC WRITER NOTE: Include the
following references to Supply
Representative only on STATION LEVEL
PROJECTS.

1.7 ALTERATIONS
A. Survey: Before any work is started, the Contractor shall make a
thorough survey with the COR and a representative of VA Supply
Service, of // buildings // areas of buildings // in which

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alterations occur and areas which are anticipated routes of

access, and furnish a report, signed by // both, // all three, //
to the Contracting Officer. This report shall list by rooms and
spaces:
1. Existing condition and types of resilient flooring, doors,
windows, walls and other surfaces not required to be altered
throughout // affected areas of // building. // buildings. //
2. Existence and conditions of items such as plumbing fixtures
and accessories, electrical fixtures, equipment, venetian
blinds, shades, etc., required by drawings to be either reused
or relocated, or both.
3. Shall note any discrepancies between drawings and existing
conditions at site.
4. Shall designate areas for working space, materials storage and
routes of access to areas within buildings where alterations
occur and which have been agreed upon by Contractor and COR.
B. Any items required by drawings to be either reused or relocated
or both, found during this survey to be nonexistent, or in
opinion of // COR // and/or Supply Representative //, to be in
such condition that their use is impossible or impractical, shall
be furnished and/or replaced by Contractor with new items in
accordance with specifications which will be furnished by
Government. Provided the contract work is changed by reason of
this subparagraph B, the contract will be modified accordingly,
under provisions of clause entitled "DIFFERING SITE CONDITIONS"
(FAR 52.236-2) and "CHANGES" (FAR 52.243-4).
C. Re-Survey: Thirty days before expected partial or final
inspection date, the Contractor and COR together shall make a
thorough re-survey of the areas of buildings involved. They shall
furnish a report on conditions then existing, of resilient
flooring, doors, windows, walls and other surfaces as compared
with conditions of same as noted in first condition survey
report:
1. Re-survey report shall also list any damage caused by
Contractor to such flooring and other surfaces, despite

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protection measures; and, will form basis for determining

extent of repair work required of Contractor to restore damage
caused by Contractor's workers in executing work of this
contract.
D. Protection: Provide the following protective measures:
1. Wherever existing roof surfaces are disturbed they shall be
protected against water infiltration. In case of leaks, they
shall be repaired immediately upon discovery.
2. Temporary protection against damage for portions of existing
structures and grounds where work is to be done, materials
handled and equipment moved and/or relocated.
3. Protection of interior of existing structures at all times,
from damage, dust and weather inclemency. Wherever work is
performed, floor surfaces that are to remain in place shall be
adequately protected prior to starting work, and this
protection shall be maintained intact until all work in the
area is completed.
1.8 DISPOSAL AND RETENTION
A. Materials and equipment accruing from work removed and from
demolition of buildings or structures, or parts thereof, shall be
disposed of as follows:
1. Reserved items which are to remain property of the Government
are // identified by attached tags // or // noted on drawings
or in specifications // as items to be stored. Items that
remain property of the Government shall be removed or
dislodged from present locations in such a manner as to
prevent damage which would be detrimental to re-installation
and reuse. Store such items where directed by COR.
2. Items not reserved shall become property of the Contractor and
be removed by Contractor from // Medical Center //
Cemetery //.
3. Items of portable equipment and furnishings located in rooms
and spaces in which work is to be done under this contract
shall remain the property of the Government. When rooms and
spaces are vacated by the Department of Veterans Affairs

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during the alteration period, such items which are NOT

required by drawings and specifications to be either relocated
or reused will be removed by the Government in advance of work
to avoid interfering with Contractor's operation.
SPEC WRITER NOTE: Use the following
subparagraph only when there are
existing PCB transformers or
capacitors to be removed and disposed
of by the Contractor. Verify the need
for this subparagraph with the Team
Electrical Engineer.

4. //PCB Transformers // and Capacitors // : The Contractor shall

be responsible for disposal of the Polychlorinated Biphenyl
(PCB) transformers // and capacitors // . The transformers //
and capacitors // shall be taken out of service and handled in
accordance with the procedures of the Environmental Protection
Agency (EPA) and the Department of Transportation (DOT) as
outlined in Code of Federal Regulation (CFR), Titled 40 and 49
respectively. The EPA's Toxic Substance Control Act (TSCA)
Compliance Program Policy Nos. 6-PCB-6 and 6-PCB-7 also apply.
Upon removal of PCB transformers // and capacitors // for
disposal, the "originator" copy of the Uniform Hazardous Waste
Manifest (EPA Form 8700-22), along with the Uniform Hazardous
Waste Manifest Continuation Sheet (EPA Form 8700-22A) shall be
returned to the Contracting Officer who will annotate the
contract file and transmit the Manifest to the Medical
Center's // Cemetery's // Chief.
a)Copies of the following listed CFR titles may be obtained
from the Government Printing Office:
40 CFR 261......Identification and Listing of Hazardous
Waste
40 CFR 262......Standards Applicable to Generators of
Hazardous Waste
40 CFR 263......Standards Applicable to Transporters of
Hazardous Waste

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40 CFR 761......PCB Manufacturing, Processing, Distribution

in Commerce, and use Prohibitions
49 CFR 172......Hazardous Material tables and Hazardous
Material Communications Regulations
49 CFR 173......Shippers - General Requirements for
Shipments and Packaging
49 CRR 173......Subpart A General
49 CFR 173......Subpart B Preparation of Hazardous Material
for Transportation
49 CFR 173......Subpart J Other Regulated Material;
Definitions and Preparation
TSCA............Compliance Program Policy Nos. 6-PCB-6 and
6-PCB-7//
SPEC WRITER NOTE: Tailor or delete the
following Article and paragraphs if
the scope of work encompasses only
interior work.

1.9 //PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT,

UTILITIES, AND IMPROVEMENTS (FAR 52.236-9)
A. The Contractor shall preserve and protect all structures,
equipment, and vegetation (such as trees, shrubs, and grass) on
or adjacent to the work site, which are not to be removed and
which do not unreasonably interfere with the work required under
this contract. The Contractor shall only remove trees when
specifically authorized to do so, and shall avoid damaging
vegetation that will remain in place. If any limbs or branches of
trees are broken during contract performance, or by the careless
operation of equipment, or by workers, the Contractor shall trim
those limbs or branches with a clean cut and paint the cut with a
tree-pruning compound as directed by the Contracting Officer.
B. The Contractor shall protect from damage all existing
improvements and utilities at or near the work site and on
adjacent property of a third party, the locations of which are
made known to or should be known by the Contractor. The
Contractor shall repair any damage to those facilities, including

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those that are the property of a third party, resulting from

failure to comply with the requirements of this contract or
failure to exercise reasonable care in performing the work. If
the Contractor fails or refuses to repair the damage promptly,
the Contracting Officer may have the necessary work performed and
charge the cost to the Contractor.
C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for
additional requirements on protecting vegetation, soils and the
environment. Refer to Articles, "Alterations", "Restoration", and
"Operations and Storage Areas" for additional instructions
concerning repair of damage to structures and site improvements.
SPEC WRITER NOTE: Use following
paragraph when the disturbed area on
the site exceeds one acre. Confirm
with the Project Manager.

D. Refer to FAR clause 52.236-7, "Permits and Responsibilities,"

which is included in General Conditions. A National Pollutant
Discharge Elimination System (NPDES) permit is required for this
project. The Contractor is considered an "operator" under the
permit and has extensive responsibility for compliance with
permit requirements. VA will make the permit application
available at the (appropriate medical center) office. The
apparent low bidder, contractor and affected subcontractors shall
furnish all information and certifications that are required to
comply with the permit process and permit requirements. Many of
the permit requirements will be satisfied by completing
construction as shown and specified. Some requirements involve
the Contractor's method of operations and operations planning and
the Contractor is responsible for employing best management
practices. The affected activities often include, but are not
limited to the following:
1. Designating areas for equipment maintenance and repair;
2. Providing waste receptacles at convenient locations and
provide regular collection of wastes;

01 00 00 -19
 11-01-21

3. Locating equipment wash down areas on site, and provide

appropriate control of wash-waters;
4. Providing protected storage areas for chemicals, paints,
solvents, fertilizers, and other potentially toxic materials;
and
5. Providing adequately maintained sanitary facilities. //
1.10 RESTORATION
A. Remove, cut, alter, replace, patch and repair existing work as
necessary to install new work. Except as otherwise shown or
specified, do not cut, alter or remove any structural work, and
do not disturb any ducts, plumbing, steam, gas, or electric work
without approval of the COR. Existing work to be altered or
extended and that is found to be defective in any way, shall be
reported to the COR before it is disturbed. Materials and
workmanship used in restoring work, shall conform in type and
quality to that of original existing construction, except as
otherwise shown or specified.
B. Upon completion of contract, deliver work complete and undamaged.
Existing work (walls, ceilings, partitions, floors, mechanical
and electrical work, lawns, paving, roads, walks, etc.) disturbed
or removed as a result of performing required new work, shall be
patched, repaired, reinstalled, or replaced with new work, and
refinished and left in as good condition as existed before
commencing work.
C. At Contractor's own expense, Contractor shall immediately restore
to service and repair any damage caused by Contractor's workers
to existing piping and conduits, wires, cables, etc., of utility
services or of fire protection systems and communications systems
(including telephone) which are not scheduled for discontinuance
or abandonment.
D. Expense of repairs to such utilities and systems not shown on
drawings or locations of which are unknown will be covered by
adjustment to contract time and price in accordance with clause
entitled "CHANGES" (FAR 52.243-4) and "DIFFERING SITE CONDITIONS"
(FAR 52.236-2).

01 00 00 -20
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SPEC WRITER NOTE: Check with Project

Director to determine if soil report
is available at the Medical Center.
Delete if not exterior work.

1.11 //PHYSICAL DATA – SOIL CONDITIONS

A. Data and information furnished or referred to below is for the
Contractor's information. The Government shall not be responsible
for any interpretation of or conclusion drawn from the data or
information by the Contractor.
SPEC WRITER NOTE: Insert name and
address of testing facility performing
the soils investigation work.

1. The indications of physical conditions on the drawings and in

the specifications are the result of site investigations by
____________________________________________________.
(FAR 52.236-4)
B. Subsurface conditions have been developed by core borings and
test pits. Logs of subsurface exploration are shown
diagrammatically on drawings.
C. A copy of the soil report will be made available for inspection
by bidders upon request to the Engineering Officer at the VA
Medical Center, _____________________________________ and shall
be considered part of the contract documents.
D. Government does not guarantee that other materials will not be
encountered nor that proportions, conditions or character of
several materials will not vary from those indicated by
explorations. Bidders are expected to examine site of work and
logs of borings; and, after investigation, decide for themselves
character of materials and make their bids accordingly. Upon
proper application to Department of Veterans Affairs, bidders
will be permitted to make subsurface explorations of their own at
site. //
1.12 //PROFESSIONAL SURVEYING SERVICES
A. A registered professional land surveyor or registered civil
engineer whose services are retained and paid for by the
Contractor shall perform services specified herein and in other

01 00 00 -21
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specification sections. The Contractor shall certify that the

land surveyor or civil engineer is not one who is a regular
employee of the Contractor, and that the land surveyor or civil
engineer has no financial interest in this contract. //
SPEC WRITER NOTE: Delete inapplicable
portions of above and following
article. Do not include for small
additions to buildings, such as
stairways, etc. For one story
construction omit the words enclosed
in paragraph 1.14, D, by // ---- //.

1.13 //LAYOUT OF WORK

A. The Contractor shall lay out the work from Government established
base lines and bench marks, indicated on the drawings, and shall
be responsible for all measurements in connection with the
layout. The Contractor shall furnish, at Contractor's own
expense, all stakes, templates, platforms, equipment, tools,
materials, and labor required to lay out any part of the work.
The Contractor shall be responsible for executing the work to the
lines and grades that may be established or indicated by the
Contracting Officer. The Contractor shall also be responsible for
maintaining and preserving all stakes and other marks established
by the Contracting Officer until authorized to remove them. If
such marks are destroyed by the Contractor or through
Contractor's negligence before their removal is authorized, the
Contracting Officer may replace them and deduct the expense of
the replacement from any amounts due or to become due to the
Contractor.
(FAR 52.236-17)
B. Establish and plainly mark // center lines for each building and
corner of column lines and/or addition to each existing building,
// lines for each gravesite control monument, // and such other
lines and grades that are reasonably necessary to properly assure
that location, orientation, and elevations established for //
each such structure and/or addition, // roads, // parking

01 00 00 -22
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lots, // gravesite control monuments, // are in accordance with

lines and elevations shown on contract drawings.
C. Following completion of general mass excavation and before any
other permanent work is performed, establish and plainly mark
(through use of appropriate batter boards or other means)
sufficient additional survey control points or system of points
as may be necessary to assure proper alignment, orientation, and
grade of all major features of work. Survey shall include, but
not be limited to, location of lines and grades of footings,
exterior walls, center lines of columns in both directions, major
utilities and elevations of floor slabs:
1. Such additional survey control points or system of points thus
established shall be checked and certified by a registered
land surveyor or registered civil engineer. Furnish such
certification to the COR before any work (such as footings,
floor slabs, columns, walls, utilities and other major
controlling features) is placed.
D. //During progress of work, and particularly as work progresses
from floor to floor, Contractor shall have line grades and
plumbness of all major form work checked and certified by a
registered land surveyor or registered civil engineer as meeting
requirements of contract drawings. Furnish such certification to
the COR before any major items of concrete work are placed. In
addition, // Contractor shall // also // furnish to the COR
certificates from a registered land surveyor or registered civil
engineer that the following work is complete in every respect as
required by contract drawings.
1. Lines of each building and/or addition.
2. Elevations of bottoms of footings and tops of floors of each
building and/or addition.
3. Lines and elevations of sewers and of all outside distribution
systems.
SPEC WRITER NOTE: Use following for
cemetery projects as required.

4. //Lines of grave plot documentation. //

01 00 00 -23
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5. Lines of elevations of all swales and interment areas.

6. Lines and elevations of roads, streets // and parking lots. //

SPEC WRITER NOTE: Use following

Paragraph E on non-cemetery projects
and use Paragraph E* on cemetery
projects.

E. Whenever changes from contract drawings are made in line or

grading requiring certificates, record such changes on a
reproducible drawing bearing the registered land surveyor or
registered civil engineer seal, and forward these drawings upon
completion of work to COR.
F. Upon completion of the work, the Contractor shall furnish the COR
one electronic copy and reproducible drawings at the scale of the
contract drawings, showing the finished grade on the grid
developed for constructing the work, including burial monuments
and fifty foot stationing along new road centerlines. These
drawings shall bear the seal of the registered land surveyor or
registered civil engineer.
G. The Contractor shall perform the surveying and layout work of
this and other articles and specifications in accordance with the
provisions of Article "Professional Surveying Services". //
1.14 AS-BUILT DRAWINGS
A. The contractor shall maintain two full size sets of as-built
drawings which will be kept current during construction of the
project, to include all contract changes, modifications and
clarifications.
B. All variations shall be shown in the same general detail as used
in the contract drawings. To ensure compliance, as-built drawings
shall be made available for the COR review, as often as
requested.
C. Contractor shall deliver two approved completed sets of as-built
drawings in the electronic version (scanned PDF) to the // COR //
[Chief Engineer][Chief of Facilities Management] within 15

01 00 00 -24
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calendar days after each completed phase and after the acceptance
of the project by the COR.
D. Paragraphs A, B, & C shall also apply to all shop drawings.
1.15 WARRANTY MANAGEMENT
A. Warranty Management Plan: Develop a warranty management plan
which contains information relevant to FAR 52.246-21 Warranty of
Construction in // // at least 30 days before the planned pre-
warranty conference, submit //one set// // // //four sets// of
the warranty management plan. Include within the warranty
management plan all required actions and documents to assure that
the Government receives all warranties to which it is entitled.
The plan must be in narrative form and contain sufficient detail
to render it suitable for use by future maintenance and repair
personnel, whether tradesman, or of engineering background, not
necessarily familiar with this contract. The term “status” as
indicated below must include due date and whether item has been
submitted or was approved. Warranty information made available
during the construction phase must be submitted to the
Contracting Officer for approval prior to each monthly invoice
for payment. Assemble approved information in a binder and turn
over to the Government upon acceptance of the work. The
construction warranty period will begin on the date of the
project acceptance and continue for the product warranty period.
A joint 4 month and 9 month warranty inspection will be
conducted, measured from time of acceptance, by the Contactor and
the Contracting Officer. Include in the warranty management plan,
but not limited to, the following:
1. Roles and responsibilities of all personnel associated with
the warranty process, including points of contact and
telephone numbers within the company of the Contractor,
subcontractors, manufacturers or suppliers involved.
2. Furnish with each warranty the name, address and telephone
number of each of the guarantor’s representatives nearest
project location.

01 00 00 -25
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3. Listing and status of delivery of all Certificates of Warranty

for extended warranty items, to include roofs, HVAC balancing,
pumps, motors, transformers and for all commissioned systems
such as fire protection and alarm systems, sprinkler systems
and lightning protection systems, etc.
4. A list for each warranted equipment item, feature of
construction or system indicating:
a. Name of item.
b. Model and serial numbers.
c. Location where installed.
d. Name and phone numbers of manufacturers and suppliers.
e. Name and phone numbers of manufacturers or suppliers.
f. Names, addresses and phone numbers of sources of spare
parts.
g. Warranties and terms of warranty. Include one-year overall
warranty of construction, including the starting date of
warranty of construction. Items which have extended
warranties must be indicated with separate warranty
expiration dates.
h. Starting point and duration of warranty period.
i. Summary of maintenance procedures required to continue the
warranty in force.
j. Cross-reference to specific pertinent Operation and
Maintenance manuals.
k. Organizations, names and phone numbers of persons to call
for warranty service.
l. Typical response time and repair time expected for various
warranted equipment.
5. The plans for attendance at the 4 and 9-month post
construction warranty inspections conducted by the government.
6. Procedure and status of tagging of all equipment covered by
extended warranties.
7. Copies of instructions to be posted near selected pieces of
equipment where operation is critical for warranty and/or
safety reasons.

01 00 00 -26
 11-01-21

B. Performance & Payment Bonds: The Performance & Payment Bonds

//must remain effective throughout the construction period// //
//
1. In the event the Contractor fails to commence and diligently
pursue any construction warranty work required, the
Contracting Officer will have the work performed by others,
and after completion of the work, will charge the remaining
construction warranty funds of expenses incurred by the
Government while performing the work, including, but not
limited to administrative expenses.
2. In the event sufficient funds are not available to cover the
construction warranty work performed by the Government at the
contractor’s expenses, the Contracting Officer will have the
right to recoup expenses from the bonding company.
3. Following oral or written notification of required
construction warranty repair work, the Contractor shall
respond in a timely manner. Written verification will follow
oral instructions. Failure to respond will be cause for the
Contracting Officer to proceed against the Contractor.
C. Pre-Warranty Conference: Prior to contract completion, and at a
time designated by the Contracting Officer, the Contractor shall
meet with the Contracting Officer to develop a mutual
understanding with respect to the requirements of this section.
Communication procedures for Contractor notification of
construction warranty defects, priorities with respect to the
type of defect, reasonable time required for Contractor response,
and other details deemed necessary by the Contracting Officer for
the execution of the construction warranty will be established/
reviewed at this meeting. In connection with these requirements
and at the time of the Contractor’s quality control completion
inspection, furnish the name, telephone number and address of a
licensed and bonded company which is authorized to initiate and
pursue construction warranty work action on behalf of the
Contractor. This point of contract will be located within the
local service area of the warranted construction, be continuously

01 00 00 -27
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available and be responsive to Government inquiry on warranty

work action and status. This requirement does not relieve the
Contractor of any of its responsibilities in conjunction with
other portions of this provision.
D. Contractor’s Response to Construction Warranty Service
Requirements:
E. Following oral or written notification by the Contracting
Officer, the Contractor shall respond to construction warranty
service requirements in accordance with the “Construction
Warranty Service Priority List” and the three categories of
priorities listed below. Submit a report on any warranty item
that has been repaired during the warranty period. Include within
the report the cause of the problem, date reported, corrective
action taken, and when the repair was completed. If the
Contractor does not perform the construction warranty within the
timeframe specified, the Government will perform the work and
back charge the construction warranty payment item established.
1. First Priority Code 1. Perform onsite inspection to evaluate
situation, and determine course of action within 4 hours,
initiate work within 6 hours and work continuously to
completion or relief.
2. Second Priority Code 2. Perform onsite inspection to evaluate
situation, and determine course of action within 8 hours,
initiate work within 24 hours and work continuously to
completion or relief.
3. Third Priority Code 3. All other work to be initiated within 3
work days and work continuously to completion or relief.
4. The “Construction Warranty Service Priority List” is as
follows:
SPEC WRITER NOTE: List below is not
intended to be all inclusive of areas
requiring attention for warranty
services. List shall serve as a
template only. Spec writer shall edit
and alter list as needed to have
Contractor to address warranty
services per facility needs.

01 00 00 -28
 11-01-21

a)Code 1-Life Safety Systems

1) Fire suppression systems.
2) Fire alarm system(s).
b)Code 1-Air Conditioning Systems
1) Air conditioning leak in part of the building, if causing
damage.
2) Air conditioning system not cooling properly.
c)Code 1 Doors
1) Overhead doors not operational, causing a security, fire
or safety problem.
1) Interior, exterior personnel doors or hardware, not
functioning properly, causing security, fire or safety
problem.
d)Code 3-Doors
1) Overhead doors not operational.
2) Interior/exterior personnel doors or hardware not
functioning properly.
e)Code 1-Electrical
1) Power failure (entire area or any building operational
after 1600 hours).
2) Security lights.
3) Smoke detectors.
f)Code 2-Electrical
1) Power failure (no power to a room or part of building).
Receptacle and lights not operational (in a room or part
of building).
g)Code 3-Electrical
1) Exterior lights not operational.
h)Code 1-Gas
1) Leaks and pipeline breaks.
i)Code 1-Heat
1) Power failure affecting heat.
j)Code 1-Plumbing
1) Hot water heater failure.

01 00 00 -29
 11-01-21

2) Leaking water supply pipes

k)Code 2-Plumbing
1) Flush valves not operating properly
2) Fixture drain, supply line or any water pipe leaking.
3) Toilet leaking at base.
l)Code 3- Plumbing
1) Leaky faucets.
m)Code 3-Interior
1) Floors damaged.
2) Paint chipping or peeling.
3) Casework damaged.
n)Code 1-Roof Leaks
1) Damage to property is occurring.
o)Code 2-Water (Exterior)
1) No water to facility.
p)Code 2-Water (Hot)
1) No hot water in portion of building listed.
q)Code 3
1) All work not listed above.
F. Warranty Tags: At the time of installation, tag each warranted
item with a durable, oil and water-resistant tag approved by the
Contracting Officer. Attach each tag with a copper wire and spray
with a silicone waterproof coating. Also submit //two// // //
record copies of the warranty tags showing the layout and design.
The date of acceptance and the QC signature must remain blank
until the project is accepted for beneficial occupancy. Show the
following information on the tag.

Warranty Tags
Type of product/material
Model number
Serial number
Contract number
Warranty period from/to

01 00 00 -30
 11-01-21

Warranty Tags
Inspector’s signature
Construction Contractor
Address
Telephone number
Warranty Contact
Address
Telephone number
Warranty response time priority code

SPEC WRITER NOTE: Determine necessary

paragraphs from below and delete non-
applicable portions.

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads and roads on //
Medical Center // Cemetery // property and, when authorized by
the COR, such temporary roads which are necessary in the
performance of contract work. Temporary roads shall be
constructed and restoration performed by the Contractor at
Contractor's expense. When necessary to cross curbing, sidewalks,
or similar construction, they must be protected by well-
constructed bridges.
B. //When new permanent roads are to be a part of this contract,
Contractor may construct them immediately for use to facilitate
building operations. These roads may be used by all who have
business thereon within zone of building operations. //
C. //When certain buildings (or parts of certain buildings) are
required to be completed in advance of general date of
completion, all roads leading thereto must be completed and
available for use at time set for completion of such buildings or
parts thereof. //
SPEC WRITER NOTE: Before including COR
Field Office, check with Project
Director to determine if Medical
Center can provide office space for
the COR in an existing building. Note

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these facilities are typically only

required for major projects or others
as authorized by CFM.

1.17 //RESIDENT ENGINEER'S FIELD OFFICE

A. The Contractor shall, within fifteen (15) days after receipt of
Notice to Proceed, provide where shown on the drawings a
temporary field office, furniture, and two inch deep gravel
surfaced area for use of the COR. Office and furniture shall be
new.
B. The field office shall provide not less than // 67 square meters
(720 gross square feet) // 134 square meters (1440 gross square
feet) // of floor area in one unit. Installation of the office
shall meet all local codes.
C. Provide office with two, 900 mm (three foot) wide exterior doors,
including hardware and OSHA approved platform and stairs leading
to grade.
D. Enclose the entire perimeter of the office from the floor to the
ground and finish to match exterior. Provide R7 insulation and
seal tight to ground with a painted 19 mm (3/4 inch) exterior
grade plywood skirt.
E. Exterior finishes shall be manufacturer's standards.
F. Provide floor, wall, and roof with not less than R5 insulation.
G. Interior finishes shall consist of resilient flooring, plywood
paneling or painted wallboard on walls, and acoustical tile
ceilings. Interior doors may be either painted or stained.
H. Interior shall be subdivided with full height partitions to
provide // one office, // two offices, // one sample room, // one
toilet // two separate toilets //. Provide each space with 900 mm
(three foot) wide door with master keyed locks. Section off an
area with a low partition and counter for the secretary's desk //
s //.
I. Provide 750 mm (2-1/2 feet) wide by 900 mm (3 feet) high operable
windows; two in each room (none required in sample room), except
provide only one 600 mm (2 foot) high window in toilet room(s).
Window openings shall be fitted with security bars to prevent any

01 00 00 -32
 11-01-21

forced entry. The door//s// of field office shall have a hasp and
padlock and also deadbolts keyed from both sides.
J. Provide sufficient fluorescent lighting in each room to deliver
750 lux (70 foot-candles) of light at desk top height without the
aid of daylight. Provide one light switch in each room.
K. Provide one duplex receptacle in each wall of each room. If a
wall is 3.0 m (10 feet) long or more, provide two receptacles for
each 3.0 m (10 feet), or portion thereof, of wall. Provide two
duplex receptacles in low partition at secretary's desk.
L. The Contractor shall provide the following:
1. Electricity, hot and cold water, and necessary utility
services (except telephone).
2. All necessary piping, power circuits network cabling, cat 5e
or better cabling for phones and computers, electrical
fixtures, lighting, and other items necessary to provide a
habitable structure for the purpose intended. The number of
network and electrical receptacles will be as per attached
drawing of the field office.
3. Thermostatically controlled, centralized heating and air
conditioning system designed to maintain the temperature
between 21 and 27 degrees C (70 and 80 degrees F) with 50
percent relative humidity maintained during the air
conditioning season.
4. One water closet, lavatory, mirror, toilet paper dispenser,
paper towel dispenser, soap dispenser, towel bar, and
two-prong coat hooks for each toilet room.
SPEC WRITER NOTE: Verify with Project
Manager.

5. //The contractor to install a suitable alarm system for the

field office //.
M. Contractor shall, for the duration of the COR occupancy, provide
the following:
1. Satisfactory conditions in and around the field office and
parking area.

01 00 00 -33
 11-01-21

2. Maintenance of gravel surfaced area, including the area for

parking, in an acceptable condition for vehicle and foot
traffic at all times.
SPEC WRITER NOTE: Confirm with Project
Manager as to who pays for utilities.

3. Maintenance of utility services.

SPEC WRITER NOTE: Delete following
subparagraph 4 unless specifically
instructed by the Project Manager to
leave it in.

4. // Daily janitorial services and supplies (toilet paper, soap,

etc.). //
5. Potable water, fuel and electric power for normal office uses,
including lights, heating and air conditioning.
N. The Contractor shall provide the following new items:
SPEC WRITER NOTE: Use first list of
furniture 67 square meters for 720
square foot office. Second list for
134 square meters (1440 square foot)
office.

QUANTITY REQUIRED
//1 workstation with adjustable keying desk or drawer 738 mm H x
1.5 m W x 760 mm D (size 29-1/2" H x 60" W x 30" D)
1 Printer stand 663 mm H x 1.5 m W x 750 mm D (size 26-1/2" H x
60" W x 30" D)
3 Office desks, double pedestal
1 Conference table 900 mm x 1.8 m (size 3' x 6')
1 Plan table 1.2 m x 2.1 m (4' x 7')
3 Work tables 750 mm x 1.8 m (folding 30" x 72")
1 Office chair
4 Swivel chairs with arms
6 Conference chairs (armless & folding)
2 Arm Chairs
4 Lockable 5 drawer file cabinets, letter size
1 Drawing rack, with 12-750 mm (12-30 inch) "Plan Hold" drawing
holders, freestanding

01 00 00 -34
 11-01-21

1 Shelves for sample room, 7 adjustable Shelves, 305 mm W x 900

mm L (12" W x 3' L)
3 Bookcases
1 Electric water cooler
1 Metal storage cabinet, 900 mm x 450 mm x 1.8 m (36" x 18" x
72") with six shelves
2 workstations with adjustable keying desk or drawer 738 mm H x
1.5 m W 750 mm D (size 29-1/2" H x 60" W x 30" D)
2 Printer stands 738 mm H x 1500 mm W x 750 mm D (size 29-1/2" H
x 60" H x 30" D)
7 Office desks, double pedestal
2 Conference tables 900 mm x 1800 mm (size 3' x 6')
1 Plan table 1200 mm x 6 meters (4' x 20')
7 Work tables 750 mm x 1800 mm (folding 30" x 72")
2 Office chairs
7 Swivel chairs with arms
12 Conference chairs (armless and folding)
7 Arm chairs
8 Lockable 5 drawer file cabinets, letter-size
2 Drawing racks, each with 12-750 mm (12-30 inch) "Plan Hold"
drawing holders, freestanding
7 Bookcases
1 Electric water cooler
4 Shelves for sample 900 mm x 450 mm x 1.8 m (36" x 18" x 72")
high, 7 adjustable shelves//
SPEC WRITER NOTE: Delete following
paragraph 0 if COR field office will
not require relocating during the
tenure of this contract.

O. COR field office and facilities shall be relocated once after its
initial installation at the Contractor's expense. Relocation
consists of moving the field office and facilities to a location
within the VA site designated by the COR together with providing
and maintaining utilities, parking area, sanitary facilities and

01 00 00 -35
 11-01-21

janitorial service in new location until completion and final

acceptance of project.
SPEC WRITER NOTE: Check with the
Project Manager to determine if field
office (trailer) is to become property
of the Government. This condition will
usually occur on phased projects
(projects involving more than one
construction contract).

P. At the completion of all work, including the punch list, the COR
field office and facilities shall become the property of the //
Contractor and Contractor shall remove same, including utility
connections, from the // Medical Center // Cemetery//. The site
shall be restored to original condition and finished in
accordance with contract requirements. // Government and be left
intact, including utility connections, for future use by
Department of Veterans Affairs. // All 5 drawer file cabinets
provided shall become the property of the Government.
Q. The Contractor shall furnish floor plans for approval by the COR
prior to furnishing the field office. //
1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT
A. Use of new installed mechanical and electrical equipment to
provide heat, ventilation, plumbing, light and power will be
permitted subject to written approval and compliance with the
following provisions:
1. Permission to use each unit or system must be given by COR in
writing. If the equipment is not installed and maintained in
accordance with the written agreement and following
provisions, the COR will withdraw permission for use of the
equipment.
2. Electrical installations used by the equipment shall be
completed in accordance with the drawings and specifications
to prevent damage to the equipment and the electrical systems,
i.e. transformers, relays, circuit breakers, fuses,
conductors, motor controllers and their overload elements
shall be properly sized, coordinated and adjusted.

01 00 00 -36
 11-01-21

Installation of temporary electrical equipment or devices

shall be in accordance with NFPA 70, National Electrical Code,
(2014 Edition), Article 590, Temporary Installations. Voltage
supplied to each item of equipment shall be verified to be
correct and it shall be determined that motors are not
overloaded. The electrical equipment shall be thoroughly
cleaned before using it and again immediately before final
inspection including vacuum cleaning and wiping clean interior
and exterior surfaces.
3. Units shall be properly lubricated, balanced, and aligned.
Vibrations must be eliminated.
4. Automatic temperature control systems for preheat coils shall
function properly and all safety controls shall function to
prevent coil freeze-up damage.
5. The air filtering system utilized shall be that which is
designed for the system when complete, and all filter elements
shall be replaced at completion of construction and prior to
testing and balancing of system.
6. All components of heat production and distribution system,
metering equipment, condensate returns, and other auxiliary
facilities used in temporary service shall be cleaned prior to
use; maintained to prevent corrosion internally and externally
during use; and cleaned, maintained and inspected prior to
acceptance by the Government. // Boilers, pumps, feedwater
heaters and auxiliary equipment must be operated as a complete
system and be fully maintained by operating personnel. Boiler
water must be given complete and continuous chemical
treatment. //
B. Prior to final inspection, the equipment or parts used which show
wear and tear beyond normal, shall be replaced with identical
replacements, at no additional cost to the Government.
C. This paragraph shall not reduce the requirements of the
mechanical and electrical specifications sections.

01 00 00 -37
 11-01-21

D. Any damage to the equipment or excessive wear due to prolonged

use will be repaired replaced by the contractor at the
contractor’s expense.
SPEC WRITER NOTE: Use following
Article whenever Contractor may or may
not use existing elevators.
Information must be secured from
Medical Center as to whether elevator
is for exclusive or temporary use of
Contractor and between what hours it
may be used by Contractor.
1.19 //TEMPORARY USE OF EXISTING ELEVATORS
A. Contractor will not be allowed the use of existing elevators.
Outside type hoist shall be used by Contractor for transporting
materials and equipment.
B. // Use of existing // elevator // elevators // for handling
building materials and Contractor's personnel will be permitted
subject to following provisions:
1. Contractor makes all arrangements with the COR for use of
elevators. The COR will ascertain that elevators are in proper
condition. Contractor may use elevators Nos. _______ in
Building Nos. ______ // for exclusive use // for daily use
between the hours of ________. // and for special nonrecurring
time intervals when permission is granted. Personnel for
operating elevators will not be provided by the Department of
Veterans Affairs.
2. Contractor covers and provides maximum protection of following
elevator components:
a)Entrance jambs, heads soffits and threshold plates.
b)Entrance columns, canopy, return panels and inside surfaces
of car enclosure walls.
c)Finish flooring.
SPEC WRITER NOTE: Omit Paragraphs
1.18, A*, 4, 5, and 6 unless elevator
is for exclusive use of Contractor and
for not less than thirty days
duration.

01 00 00 -38
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3. Government will accept hoisting ropes of elevator and rope of

each speed governor if they are worn under normal operation.
However, if these ropes are damaged by action of foreign
matter such as sand, lime, grit, stones, etc., during
temporary use, they shall be removed and replaced by new
hoisting ropes at the contractors expense.
4. If brake lining of elevators are excessively worn or damaged
during temporary use, they shall be removed and replaced by
new brake lining at the contractors expense.
5. All parts of main controller, starter, relay panel, selector,
etc., worn or damaged during temporary use shall be removed
and replaced with new parts at the contractors expense, if
recommended by elevator inspector after elevator is released
by Contractor.
6. Place elevator in condition equal, less normal wear, to that
existing at time it was placed in service of Contractor as
approved by Contracting Officer. //
SPEC WRITER NOTE: Following Article
1.19 should be used when Contractor is
permitted to use new elevators.

1.20 //TEMPORARY USE OF NEW ELEVATORS

A. The Contractor and his personnel shall be permitted use of new
elevator(s) subject to the following provisions:
1. Contractor shall make arrangements with the COR for use of
elevator(s). Contractor may obtain elevator(s) for exclusive
use.
2. Prior to the use of elevator(s), the Contractor shall have the
elevator(s) inspected and accepted by an ASME accredited,
certified elevator safety inspector. The acceptance report
shall be submitted to the COR.
3. Submit to the COR the schedule and procedures for maintaining
equipment. Indicate the day or days of the week and total
hours required for maintenance. A report shall be submitted to
the COR monthly indicating the type of maintenance conducted,
hours used, and any repairs made to the elevator(s).

01 00 00 -39
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4. The Contractor shall be responsible for enforcing the

maintenance procedures as per VA and manufacturers
recommendations and requirements.
5. During temporary use of elevator(s) all repairs, equipment
replacement and cost of maintenance shall be the
responsibility of the Contractor.
6. Personnel for operating elevator(s) shall not be provided by
the Department of Veterans Affairs.
7. Contractor shall cover and provide maximum protection of the
entire elevator(s) installation.
8. The Contractor shall arrange for the elevator company to
perform operation of the elevator(s) so that an ASME
accredited, certified elevator safety inspector can evaluate
the equipment. The Contractor shall be responsible for any
costs of the elevator company.
9. All elevator(s) parts worn or damaged during temporary use
shall be removed and replaced with new parts at the
contractor’s expense. This shall be determined by an ASME
accredited certified elevator safety inspector after temporary
use and before acceptance by the Government. Submit report to
the COR for approval.
10. Elevator shall be tested as required by the testing section of
the elevator(s) specifications before acceptance by the
Department of Veterans Affairs. The Contractor shall be
responsible for all cost associated with testing and
inspection. //
1.21 TEMPORARY TOILETS
SPEC WRITER NOTE: Check with the
Project Manager to verify if any
existing toilets can be used by
contractor's workers.

A. Provide where directed, (for use of all Contractor's workers)

ample temporary sanitary toilet accommodations with suitable
sewer and water connections; or, when approved by COR, provide
suitable dry closets where directed. Keep such places clean and

01 00 00 -40
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free from flies and all connections and appliances connected

therewith are to be removed prior to completion of contract, and
premises left perfectly clean.
1. *Contractor may have for use of Contractor's workers, such
toilet accommodations as may be assigned to Contractor by //
Medical Center // Cemetery //. Contractor shall keep such
places clean and be responsible for any damage done thereto by
Contractor's workers. Failure to maintain satisfactory
condition in toilets will deprive Contractor of the privilege
to use such toilets.
SPEC WRITER NOTE: Consult Project
Manager for use of paragraph 1.21.
Contractor shall furnish utilities
from commercial sources for
construction on new sites. When
practical, Contractor shall furnish
utilities from commercial sources for
new buildings and large additions on
existing sites. Otherwise Medical
Center will furnish utilities to
Contractor at no cost for alterations
and remodeling. Check with Project
Manager concerning practical use of
meters.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of
utilities available to the Contractor from existing outlets and
supplies, as specified in the contract. The amount to be paid by
the Contractor for chargeable electrical services shall be the
prevailing rates charged to the Government. The Contractor shall
carefully conserve any utilities furnished without charge.
B. The Contractor, at Contractor's expense and in a workmanlike
manner, in compliance with code and as satisfactory to the
Contracting Officer, shall install and maintain all necessary
temporary connections and distribution lines, and all meters
required to measure the amount of electricity used for the
purpose of determining charges. Before final acceptance of the
work by the Government, the Contractor shall remove all the

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temporary connections, distribution lines, meters, and associated

paraphernalia and repair restore the infrastructure as required.
C. Contractor shall install meters at Contractor's expense and
furnish the // Medical Center // Cemetery // a monthly record of
the Contractor's usage of electricity as hereinafter specified.
D. Heat: Furnish temporary heat necessary to prevent injury to work
and materials through dampness and cold. Use of open salamanders
or any temporary heating devices which may be fire hazards or may
smoke and damage finished work, will not be permitted. Maintain
minimum temperatures as specified for various materials:
1. Obtain heat by connecting to // Medical Center // Cemetery //
heating distribution system.
SPEC WRITER NOTE: Coordinate with
Project Manager to confirm the
following:

a)//Steam is available at no cost to Contractor. //

SPEC WRITER NOTE: Use sub-paragraph 1
in connection with existing projects
only. Omit inappropriate
sub-paragraphs.

E. Electricity (for Construction and Testing): Furnish all temporary

electric services.
1. Obtain electricity by connecting to the // Medical Center //
Cemetery // electrical distribution system. The Contractor
shall meter and pay for electricity required for electric
cranes and hoisting devices, electrical welding devices and
any electrical heating devices providing temporary heat.
Electricity for all other uses is available at no cost to the
Contractor.
F. Water (for Construction and Testing): Furnish temporary water
service.
1. Obtain water by connecting to the // Medical Center //
Cemetery // water distribution system. Provide reduced
pressure backflow preventer at each connection as per code.
Water is available at no cost to the Contractor.

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2. Maintain connections, pipe, fittings and fixtures and conserve

water-use so none is wasted. Failure to stop leakage or other
wastes will be cause for revocation (at COR discretion) of use
of water from // Medical Center's // Cemetery's // system.
G. Fuel: Natural and LP gas and burner fuel oil required for boiler
cleaning, normal initial boiler-burner setup and adjusting, and
for performing the specified boiler tests will be furnished by
the Government. Fuel required for prolonged boiler-burner setup,
adjustments, or modifications due to improper design or operation
of boiler, burner, or control devices shall be furnished and paid
by the Contractor at Contractor's expense.
1.23 //NEW TELEPHONE EQUIPMENT
A. The contractor shall coordinate with the work of installation of
telephone equipment by others. This work shall be completed before
the building is turned over to VA. //
SPEC WRITER NOTE: Delete TESTS when
not applicable to project. Check with
Team Mechanical and Electrical
Engineers.

1.24 //TESTS
A. As per specification section 23 05 93 the contractor shall
provide a written testing //and commissioning// plan complete
with component level, equipment level, sub-system level and
system level breakdowns. The plan will provide a schedule and a
written sequence of what will be tested, how and what the
expected outcome will be. This document will be submitted for
approval prior to commencing work. The contractor shall document
the results of the approved plan and submit for approval with the
as built documentation.
B. Pre-test mechanical and electrical equipment and systems and make
corrections required for proper operation of such systems before
requesting final tests. Final test will not be conducted unless
pre-tested.
C. Conduct final tests required in various sections of
specifications in presence of an authorized representative of the

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Contracting Officer. Contractor shall furnish all labor,

materials, equipment, instruments, and forms, to conduct and
record such tests.
D. Mechanical and electrical systems shall be balanced, controlled
and coordinated. A system is defined as the entire system which
must be coordinated to work together during normal operation to
produce results for which the system is designed. For example,
air conditioning supply air is only one part of entire system
which provides comfort conditions for a building. Other related
components are return air, exhaust air, steam, chilled water,
refrigerant, hot water, controls and electricity, etc. Another
example of a system which involves several components of
different disciplines is a boiler installation. Efficient and
acceptable boiler operation depends upon the coordination and
proper operation of fuel, combustion air, controls, steam,
feedwater, condensate and other related components.
E. All related components as defined above shall be functioning when
any system component is tested. Tests shall be completed within a
reasonably period of time during which operating and
environmental conditions remain reasonably constant and are
typical of the design conditions.
F. Individual test result of any component, where required, will
only be accepted when submitted with the test results of related
components and of the entire system. //
1.25 INSTRUCTIONS
A. Contractor shall furnish Maintenance and Operating manuals (hard
copies and electronic) and verbal instructions when required by
the various sections of the specifications and as hereinafter
specified.
B. Manuals: Maintenance and operating manuals and one compact disc
(four hard copies and one electronic copy each) for each separate
piece of equipment shall be delivered to the COR coincidental
with the delivery of the equipment to the job site. Manuals shall
be complete, detailed guides for the maintenance and operation of
equipment. They shall include complete information necessary for

01 00 00 -44
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starting, adjusting, maintaining in continuous operation for long

periods of time and dismantling and reassembling of the complete
units and sub-assembly components. Manuals shall include an index
covering all component parts clearly cross-referenced to diagrams
and illustrations. Illustrations shall include "exploded" views
showing and identifying each separate item. Emphasis shall be
placed on the use of special tools and instruments. The function
of each piece of equipment, component, accessory and control
shall be clearly and thoroughly explained. All necessary
precautions for the operation of the equipment and the reason for
each precaution shall be clearly set forth. Manuals must
reference the exact model, style and size of the piece of
equipment and system being furnished. Manuals referencing
equipment similar to but of a different model, style, and size
than that furnished will not be accepted.
C. Instructions: Contractor shall provide qualified, factory-trained
manufacturers' representatives to give detailed training to
assigned Department of Veterans Affairs personnel in the
operation and complete maintenance for each piece of equipment.
All such training will be at the job site. These requirements are
more specifically detailed in the various technical sections.
Instructions for different items of equipment that are component
parts of a complete system, shall be given in an integrated,
progressive manner. All instructors for every piece of component
equipment in a system shall be available until instructions for
all items included in the system have been completed. This is to
assure proper instruction in the operation of inter-related
systems. All instruction periods shall be at such times as
scheduled by the COR and shall be considered concluded only when
the COR is satisfied in regard to complete and thorough coverage.
The contractor shall submit a course outline with associated
material to the COR for review and approval prior to scheduling
training to ensure the subject matter covers the expectations of
the VA and the contractual requirements. The Department of
Veterans Affairs reserves the right to request the removal of,

01 00 00 -45
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and substitution for, any instructor who, in the opinion of the

COR, does not demonstrate sufficient qualifications in accordance
with requirements for instructors above.

1.26 GOVERNMENT-FURNISHED PROPERTY

A. The Government shall deliver to the Contractor, the
Government-furnished property shown on the // Schedule //
drawings //.
B. Equipment furnished by Government to be installed by Contractor
will be furnished to Contractor at the // Medical Center //
Cemetery //.
C. //Contractor shall be prepared to receive this equipment from
Government and store or place such equipment not less than 90
days before Completion Date of project. //
1. //*Storage space for equipment will be provided by the
Government and the Contractor shall be prepared to unload and
store such equipment therein upon its receipt at the //
Medical Center // Cemetery. //
D. Notify Contracting Officer in writing, 60 days in advance, of
date on which Contractor will be prepared to receive equipment
furnished by Government. Arrangements will then be made by the
Government for delivery of equipment.
1. Immediately upon delivery of equipment, Contractor shall
arrange for a joint inspection thereof with a representative
of the Government. At such time the Contractor shall
acknowledge receipt of equipment described, make notations,
and immediately furnish the Government representative with a
written statement as to its condition or shortages.
2. Contractor thereafter is responsible for such equipment until
such time as acceptance of contract work is made by the
Government.
E. Equipment furnished by the Government will be delivered in a
partially assembled (knock down) condition in accordance with
existing standard commercial practices, complete with all
fittings, fastenings, and appliances necessary for connections to

01 00 00 -46
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respective services installed under contract. All fittings and

appliances (i.e., couplings, ells, tees, nipples, piping,
conduits, cables, and the like) necessary to make the connection
between the Government furnished equipment item and the utility
stub-up shall be furnished and installed by the contractor at no
additional cost to the Government.
F. Completely assemble and install the Government furnished
equipment in place ready for proper operation in accordance with
specifications and drawings.
G. Furnish supervision of installation of equipment at construction
site by qualified factory trained technicians regularly employed
by the equipment manufacturer.
SPEC WRITER NOTE: Check with Equipment
Specification Writer concerning what
equipment is scheduled to be relocated
before using or omitting this article.

1.27 RELOCATED // EQUIPMENT // ITEMS //

A. Contractor shall disconnect, dismantle as necessary, remove and
reinstall in new location, all existing equipment // and items //
indicated //by symbol "R"// or otherwise shown to be relocated by
the Contractor.
B. Perform relocation of such equipment or items at such times and
in such a manner as directed by the COR.
C. Suitably cap existing service lines, such as steam, condensate
return, water, drain, gas, air, vacuum and/or electrical, at the
main whenever such lines are disconnected from equipment to be
relocated. Remove abandoned lines in finished areas and cap as
specified herein before under paragraph "Abandoned Lines".
D. Provide all mechanical and electrical service connections,
fittings, fastenings and any other materials necessary for
assembly and installation of relocated equipment; and leave such
equipment in proper operating condition.
E. // Contractor shall employ services of an installation engineer,
who is an authorized representative of the manufacturer of this
equipment to supervise assembly and installation of existing //

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remote dictating machine, // X-ray, // dental // and //

laundry // equipment, required to be relocated. //
F. All service lines such as noted above for relocated equipment
shall be in place at point of relocation ready for use before any
existing equipment is disconnected. Make relocated existing
equipment ready for operation or use immediately after
reinstallation.
SPEC WRITER NOTE: Following paragraph
is to be used only in connection with
bed producing projects. Allow 630
square meters (7,000 square feet up to
300 beds; 930 square meters (10,000
square feet) over 300 beds and up to
500 beds; 1860 square meters (20,000
square feet) over 500 beds.

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT

A. Contractor shall complete approximately _______ square meters
________ (square feet) of space in building accessible from
ground level without use of elevators for storage of certain
materials and equipment by Department of Veterans Affairs.
SPEC WRITER NOTE: Omit subparagraph 4
below when utilities are furnished by
Government.

1. Provide such space with adequate light, ventilation and heat

in season and lock for adequate security. Contractor shall
also install and connect portion of nearest specified fire
protection system including all apparatus for instant use to
provide water for adequate fire protection of storage space.
2. Storage space shall be turned over to Contracting Officer
ninety days prior to Completion Date of the buildings
involved.
3. Forward two sets of drawings to Contracting Officer through
the COR 120 days prior to Completion Date of building;
drawings shall indicate those areas which will be made
available to Department of Veterans Affairs for temporary
storage.

01 00 00 -48
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4. All cost for utility services for such storage space shall be
borne by Contractor until entire building is turned over for
occupancy.
B. "Completion Date" shall mean that date as established by
Contracting Officer upon which Contractor will turn over entire
project or portions thereof to the Government.
SPEC WRITER NOTE: Use construction
sign when construction cost estimate
is and over $2,000,000. Note
construction sign is not required for
interior projects.

1.29 //CONSTRUCTION SIGN

A. Provide a Construction Sign where directed by the COR. All wood
members shall be of framing lumber. Cover sign frame with 0.7 mm
(24 gage) galvanized sheet steel nailed securely around edges and
on all bearings. Provide three 100 by 100 mm (4 inch by 4 inch)
posts (or equivalent round posts) set 1200 mm (four feet) into
ground. Set bottom of sign level at 900 mm (three feet) above
ground and secure to posts with through bolts. Make posts full
height of sign. Brace posts with 50 x 100 mm (two by four inch)
material as directed.
B. Paint all surfaces of sign and posts two coats of white gloss
paint. Border and letters shall be of black gloss paint, except
project title which shall be blue gloss paint.
C. Maintain sign and remove it when directed by the COR.
D. Detail Drawing of construction sign showing required legend and
other characteristics of sign is // attached hereto and made a
part of this specification. // shown on the drawings. // //
SPEC WRITER NOTE: Specify safety sign
for all projects when construction
cost estimate is over $2,000,000,
except where the work is such that a
sign cannot be observed by the
Contractor's personnel sometime during
the working day. //

01 00 00 -49
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1.30 SAFETY SIGN

A. Provide a Safety Sign where directed by COR. Face of sign shall
be 19 mm (3/4 inch) thick exterior grade plywood. Provide two 100
mm by 100 mm (four by four inch) posts extending full height of
sign and 900 mm (three feet) into ground. Set bottom of sign
level at 1200 mm (four feet) above ground.
B. Paint all surfaces of Safety Sign and posts with one prime coat
and two coats of white gloss paint. Letters and design shall be
painted with gloss paint of colors noted.
C. Maintain sign and remove it when directed by COR.
D. Drawing details in VA Signage Design Manual, Section 11 Specialty
Signs (found on VA TIL) show required legend and other
characteristics of sign and are // attached hereto and is made a
part of this specification. // shown on the drawings. //
E. Post the number of accident free days on a daily basis.
SPEC WRITER NOTE: Photographs are not
required for Station Level projects.
Insert total number of photos in
second line below. Number of
photographs required shall be within
limits included in following table:

Number of photographs
No. of
Estimated Cost Photographs
Up to $250,000 50 to 100
Up to $500,000 100 to 150
Up to $1,000,000 150 to 200
Up to $2,000,000 200 to 250
Up to $5,000,000 250 to 300
Up to $10,000,000 300 to 400
More than $10,000,000 400 to 500

SPEC WRITER NOTE: Use the following

paragraph for new buildings and major
building additions only. Edit
quantities and types as applicable.
Indexing system is also optional.

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1.31 //PHOTOGRAPHIC DOCUMENTATION

A. During the construction period through completion, provide
photographic documentation of construction progress and at
selected milestones including electronic indexing, navigation,
storage and remote access to the documentation, as per these
specifications. The commercial photographer or the subcontractor
used for this work shall meet the following qualifications:
1. Demonstrable minimum experience of three (3) years in
operation providing documentation and advanced
indexing/navigation systems including a representative
portfolio of construction projects of similar type, size,
duration and complexity as the Project.
2. Demonstrable ability to service projects throughout North
America, which shall be demonstrated by a representative
portfolio of active projects of similar type, size, duration
and complexity as the Project.
B. Photographic documentation elements:
1. Each digital image shall be taken with a professional grade
camera with minimum size of 6 megapixels (MP) capable of
producing 200x250mm (8 x 10 inch) prints with a minimum of
2272 x 1704 pixels and 400x500mm (16 x 20 inch) prints with a
minimum 2592 x 1944 pixels.
2. Indexing and navigation system shall utilize actual AUTOCAD
construction drawings, making such drawings interactive on an
on-line interface. For all documentation referenced herein,
indexing and navigation must be organized by both time (date-
stamped) and location throughout the project.
3. Documentation shall combine indexing and navigation system
with inspection-grade digital photography designed to capture
actual conditions throughout construction and at critical
milestones. Documentation shall be accessible on-line through
use of an internet connection. Documentation shall allow for
secure multiple-user access, simultaneously, on-line.
4. Before construction, the building pad, adjacent streets,
roadways, parkways, driveways, curbs, sidewalks, landscaping,

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adjacent utilities and adjacent structures surrounding the

building pad and site shall be documented. Overlapping
photographic techniques shall be used to ensure maximum
coverage. Indexing and navigation accomplished through
interactive architectural drawings. If site work or pad
preparation is extensive, this documentation may be required
immediately before construction and at several pre-determined
intervals before building work commences.
5. Construction progress for all trades shall be tracked at pre-
determined intervals, but not less than once every thirty (30)
calendar days (“Progressions”). Progression documentation
shall track both the exterior and interior construction of the
building. Exterior Progressions shall track 360 degrees
around the site and each building. Interior Progressions
shall track interior improvements beginning when stud work
commences and continuing until Project completion.
6. As-built condition of pre-foundation utilities and site
utilities shall be documented prior to pouring footers,
placing concrete and/or backfilling. This process shall
include all underground and in-slab utilities within the
building(s) envelope(s) and utility runs in the immediate
vicinity of the building(s) envelope(s). This may also
include utilities enclosed in slab-on-deck in multi-story
buildings. Overlapping photographic techniques shall be used
to ensure maximum coverage. Indexing and navigation
accomplished through interactive site utility plans.
7. As-built conditions of mechanical, electrical, plumbing and
all other systems shall be documented post-inspection and pre-
insulation, sheet rock or dry wall installation. This process
shall include all finished systems located in the walls and
ceilings of all buildings at the Project. Overlapping
photographic techniques shall be used to ensure maximum
coverage. Indexing and navigation accomplished through
interactive architectural drawings.

01 00 00 -52
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8. As-built conditions of exterior skin and elevations shall be

documented with an increased concentration of digital
photographs as directed by the COR in order to capture pre-
determined focal points, such as waterproofing, window
flashing, radiused steel work, architectural or Exterior
Insulation and Finish Systems (EIFS) detailing. Overlapping
photographic techniques shall be used to ensure maximum
coverage. Indexing and navigation accomplished through
interactive elevations or elevation details.
9. As-built finished conditions of the interior of each building
including floors, ceilings and walls shall be documented at
certificate of occupancy or equivalent, or just prior to
occupancy, or both, as directed by the COR. Overlapping
photographic techniques shall be used to ensure maximum
coverage. Indexing and navigation accomplished through
interactive architectural drawings.
10. Miscellaneous events that occur during any Contractor site
visit, or events captured by the Department of Veterans
Affairs independently, shall be dated, labeled and inserted
into a Section in the navigation structure entitled
“Slideshows,” allowing this information to be stored in the
same “place” as the formal scope.
11. Customizable project-specific digital photographic
documentation of other details or milestones. Indexing and
navigation accomplished through interactive architectural
plans.
12. Monthly (29 max) exterior progressions (360 degrees around the
project) and slideshows (all elevations and building
envelope). The slideshows allow for the inclusion of
Department of Veterans Affairs pictures, aerial photographs,
and timely images which do not fit into any regular monthly
photopath.
13. Weekly (21 Max) Site Progressions - Photographic documentation
capturing the project at different stages of construction.
These progressions shall capture underground utilities,

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excavation, grading, backfill, landscaping and road

construction throughout the duration of the project.
14. Regular (8 max) interior progressions of all walls of the
entire project to begin at time of substantial framed or as
directed by the COR through to completion.
15. Detailed Exact-Built of all Slabs for all project slab pours
just prior to placing concrete or as directed by the COR.
16. Detailed Interior exact built overlapping photos of the entire
building to include documentation of all mechanical,
electrical and plumbing systems in every wall and ceiling, to
be conducted after rough-ins are complete, just prior to
insulation and or drywall, or as directed by COR.
17. Finished detailed Interior exact built overlapping photos of
all walls, ceilings, and floors to be scheduled by COR prior
to occupancy.
18. In event a greater or lesser number of images than specified
above are required by the COR, adjustment in contract price
will be made in accordance with clause entitled "CHANGES" (FAR
52.243-4).
C. Images shall be taken by a commercial photographer and must show
distinctly, at as large a scale as possible, all parts of work
embraced in the picture.
D. Coordination of photo shoots is accomplished through COR.
Contractor shall also attend construction team meetings as
necessary. Contractor’s operations team shall provide regular
updates regarding the status of the documentation, including
photo shoots concluded, the availability of new Progressions or
Exact-Builts viewable on-line and anticipated future shoot dates.
E. Contractor shall provide all on-line domain/web hosting, security
measures, and redundant server back-up of the documentation.
F. Contractor shall provide technical support related to using the
system or service.
G. Upon completion of the project, final copies of the documentation
(the “Permanent Record”) with the indexing and navigation system
embedded (and active) shall be provided in an electronic media

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format, typically a DVD or external hard-drive. Permanent Record

shall have Building Information Modeling (BIM) interface
capabilities. On-line access terminates upon delivery of the
Permanent Record.
1.32 FINAL ELEVATION DIGITAL IMAGES
A. A minimum of four (4) images of each elevation shall be taken
with a minimum 6 MP camera, by a professional photographer with
different settings to allow the COR to select the image to be
printed. All images are provided to the RE on a CD.
B. Photographs shall be taken upon completion, including
landscaping. They shall be taken on a clear sunny day to obtain
sufficient detail to show depth and to provide clear, sharp
pictures. Pictures shall be 400 mm x 500 mm (16 by 20 inches),
printed on regular weight paper, matte finish archival grade
photographic paper and produced by a RA4 process from the digital
image with a minimum 300 PPI. Identifying data shall be carried
on label affixed to back of photograph without damage to
photograph and shall be similar to that provided for final
construction photographs.
C. Furnish six (6) 400 mm x 500 mm (16 by 20 inch) color prints of
the following buildings constructed under this project
(elevations as selected by the RE from the images taken above).
Photographs shall be artistically composed showing full front
elevations. All images shall become property of the Government.
Each of the selected six prints shall be place in a frame with a
minimum of 2 inches of appropriate matting as a border. Provide a
selection of a minimum of 3 different frames from which the SRE
will select one style to frame all six prints. Photographs with
frames shall be delivered to the COR in boxes suitable for
shipping.
1. Hospital Building No. ____.
2. Clinical Building No. ____.
3. Nursing Home Care Building No. _____.
4. Chapel Building No. _______.
5. Boiler Plant Building No. ______.

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1.33 //HISTORIC PRESERVATION

A. Where the Contractor or any of the Contractor's employees, prior
to, or during the construction work, are advised of or discover
any possible archeological, historical and/or cultural resources,
the Contractor shall immediately notify the COR verbally, and
then with a written follow up. //
1.34 //VA TRIRIGA CPMS
SPEC WRITER NOTE: Delete or include
and edit the following article after
consulting with the Project Manager.
This requirement, at present, is only
for major projects. The term “major
medical facility project” means a
project for the construction,
alteration, or acquisition of a
medical facility involving a total
expenditure of more than $20,000,000,
but such term does not include an
acquisition by exchange. “
A. VA contractors, selected by award to perform work, are required
to get access to the VA TRIRIGA CPMS. The TRIRIGA CPMS is the
management and collaborative environment that the VA uses for all
Major, Minor and Non-Recurring Maintenance (NRM) projects within
the Office of Construction & Facilities Management (CFM),
Veterans Health Administration (VHA), National Cemetery
Administration (NCA), and the Veterans Benefits Administration
(VBA).
B. The contractor is solely responsible for acquiring access to the
VA TRIRIGA CPMS.
C. To gain access to the VA TRIRIGA CPMS the contractor is
encouraged to follow the licensing process outline as specified
below:
D. Requirement: TRIRIGA is the management and collaborative
environment that VA uses for all construction projects. VA
requires its contractors to procure TRIRIGA access as part of the
cost of performance for a VA construction related contract.
E. Access Request and Payment can be made through the following URL
https://valicensing.oncfi.com/

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 11-01-21

F. Inquiries or to request additional services, contact the

following:
Craig Alsheimer, Federal Account Manager
Computerized Facility Integrations, LLC
18000 West Nine Mile Road
Suite 700
Southfield, MI 48075
Email: calsheimer@gocfi.com
Phone: 248-557-4234 Extension 6010; 410-292-7006
G. Process:
1. Once the contractor has been notified by VA of the award and a
unique contract number, the contractor can enter a request for
access to TRIRIGA at URL https://valicensing.oncfi.com/
2. CFI will process the request for access and payment. CFI will
create the USER ID and a password. Security provisions
required to align the contractor to the Contract Number will
be entered and an email will be generated and submitted to the
requestor.
3. CFI will also provide standard terms and conditions related to
the transaction and use agreement. //
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