EMMA SMITH PRODUCTIONS PRESENTS…

CHARACTER PROFILES

SCRIPT

STORYBOARDS

LOCATION RECCES

AUDITION NOTES

SOUNDS//MUSIC TABLE

CLEARENCES & CONFIRMATIONS EMAILS

COST SHEET

CONTINGENCY PLAN

HEALTH & SAFETY (RISK ASSESMENT)

PRODUCTION SCHEDULE

SHOOTING SCHEDULE
(WITH CAST AND CREW LIST // CALL TIMES // EQUIPMENT LIST)
CHARACTER PROFILES
SCRIPT
STORYBOARD
 LOCATION RECCES
GARDEN PARTY SCENE LOCATION 1 (IF AVAILABLE)

PHOTO OF LOCATION Type of room/area:

POSH BACK GARDEN

Location Address:
13 Chalgrove Way, Emmer
Green, Reading

Sat Nav details (Post

code):
RG4 8SJ

Nearest Train Station:

READING TRAIN STATION

Nearest Bus stop:

Chalgrove Way Bus stop

Site contact name and contact Availability

Millie Hayhurst – Need to request

221628@henleycol.ac.uk availability as times and
property use can vary.
Permissions:
Need to request for permission. I have talked to them
and have been granted permission to use property for the
24th April. If anything changes, I need to contact and
change dates and times for property use.

Suitability / shots for production (scene numbers)

Scene 9 NEEDED REQUIREMENT OF “GARDEN PARTY SCENE” – all
shots in that scene.

Lighting information: Solutions:

As the location of the - I will need to check
property space, I would like weather conditions as
to use it outside, I will be soon as that will be
shooting in either direct possible (a week
sunlight, or cloudy weather before. This will be
depending on the day. widely dependent for
optimal weather use
for the day of
 filming. If not, I
will schedule another
day to be able to
film.

- Direct sunlight can

be difficult to deal
with since it can
create dark shadows
on the face etc. Or
can be harsh. I will
use a light bounce
with different covers
on it such as gold,
silver, and white to
help diffuse the
light and add some
lost light onto
actor’s faces.

Sound information: Solutions:

Filming outside can present - Wind: I will research
some challenges since it is into ways that I can
outside. set up microphones
- First one being, wind. etc. to gain optimal
Wind will be be dependent strength in good
on the day. It can quality sound. Mic
disrupt sound and set up will be really
continuity if something essential regardless
knocks over. of
- Another issue is that the - Other disrupting
location is in a local sounds: This is
neighbourhood, there is a something that if it
potential disruption to happens, I will
plains, or even schedule the time for
neighbours shouting etc. retakes during that
Or other surrounding day to make sure that
sounds. I have time if some
takes don’t work well
the first time. Thus
making it essential
to make sure I don’t
have to have another
reshoot day which can
be quite difficult to
schedule if it is
left too late.
 (Speaking from
previous experience)
Power Information: Solutions:
Inside the house, there is
power plug points, which can
be used to plug any equipment
if needed. There are no
issues with the power
situation if it is needed.
Hazards: Solutions:
- As seen in the photos, - LEDGE – For this, I
there is a ledge towards will make sure to
the grass portion of the have a Health and
garden. Safety Risk talk
- There is also a glass before with all
table which is used with actors involved. I
the couches which can be will notify them
risk at breaking if in about the ledge and
improper use. make sure we aren’t
close to it when the
scene gets more
chaotic.
- Glass Table – I will
make sure there is a
cloth over the table
just to prevent
scratches or any
drinks knocked over.
My main priority will
be to make sure that
no part of the
property will be
disturbed.

PHOTO OF LOCATION Type of room/area:

BEDROOM

Location Address:
26 Priest Avenue, Wokingham

Sat Nav details (Post code):

RG40 2LX

Nearest Train Station:

Wokingham Train Station

Nearest Bus stop:

Three Frogs Bus Stop
Site contact name and contact Availability

Santa Smith – 07483 160862 Available to use 24/7.

Permissions:
As I live at the property, I am able to redecorate the room – however
having crew/actors will require verbal permission.

Suitability / shots for production (scene numbers)

Since I have full permission to decorate the room, I can match this to
the theme of the production and the character.

MONDAY SHOOT – 2, 3, 4

THURSDAY SHOOT – 5, 6, 7, 8, 10, 11, AS WELL AS ANY RESHOOTS FOR ANY

SHOTS FROM MONDAY.

Lighting information: Solutions:

Overall, with natural lighting – If I am shooting night scenes, in
there is a wide window which lets the day, I can purchase black
in natural lighting – This can be a cardboard which be used to block
limitation if I were to film night out the lighting in the day, so
scenes in that location during the that it can give the effect of
day. night.

There are also lamps available

which can be used for lighting – or
I will need to add lighting – The
film requires coloured lighting so;
therefore, I will have my own
lighting set up’s.
Sound information: Solutions:
- Next to the room, there is - I will make sure that the
however a boiler which if radiator is turned off.
turned on, can create vague Thankfully the filming part
noise – this also can create of the production process is
effect if the radiator is on. in spring and not winter
which can make an impact due
- Car sounds from outside can be to it not being cold, and we
heard in the room since the can comfortability film
room isn’t completely without the lack of heat.
soundproof.
- If there is a significant
- Other family members will be sound that we hear, I will
co-habiting the house which if make sure to refilm if
they are walking, it can creak needed.
the floorboards, or if they
talk from another room, that - I will let the other family
can be heard. members that there we are
‘onset’ to minimise noise,
and other disruptions.

Power Information: Solutions:

There are multiple plug points
which is handy for when I would
need to plug or charge appliances.
There is no issue with this, even
when plugging in lighting.

Hazards: Solutions:
The main issue is having all the
decorations and furniture arranged
etc. which can cause hazard if I
were to have more crew etc. Luckily
the scene doesn’t require more than
2 crew to film which makes this not
a huge issue. When arranging my
room, and bringing in other
furniture, I will keep this in
mind.

STUDIO LOCATION RECCE – SCENE 1

 LOCATION RECCE FOR SCENE 9 – OPTION 2 (CONTINGENCY PLAN)
PHOTO OF LOCATION Type of room/area:
Field next to Henley-on-Thames
River

Location Address:
Henley-on-Thames

Sat Nav details (Post code):

RG9 4HB

Nearest Train Station:

Henley Train Station

Nearest Bus stop:

Rail Station Bus Stop

Site contact name and contact Availability

*Henley Town Council – However this is Open 24/7 – Open for public use.
open for public use – no permission is
required.

Permissions
Due to area being public use – I can use the area however, there are
limitations to having loud sound/speakers etc. which I will make sure will
not happen, so I am able to use the space.

Suitability / shots for production (scene numbers)

Scene 9 location needed, “field” – Use for all shots in the scene.

Lighting information: Solutions:

As the location of the area, I will be - I will need to check weather
shooting in either direct sunlight, or conditions as soon as that
cloudy weather depending on the day. will be possible (a week
before. This will be widely
dependent for optimal weather
use for the day of filming.
If not, I will schedule
another day to be able to
film.

- Direct sunlight can be

difficult to deal with since
it can create dark shadows on
the face etc. Or can be
harsh. I will use a light
bounce with different covers
on it such as gold, silver,
and white to help diffuse the
light and add some lost light
onto actor’s faces.

Sound information: Solutions:

Filming outside can present some - Wind: I will research into
challenges since it is outside. ways that I can set up
- First one being, wind. Wind will be microphones etc. to gain
be dependent on the day. It can optimal strength in good
disrupt sound and continuity if quality sound. Mic set up
something knocks over. will be essential regardless
- Another issue is that the location of
is in a public space, I have chosen - Other disrupting sounds: This
an area where it is quieter, and is something that if it
away from the walkway which can have happens, I will schedule the
potential disruption to plains, time for retakes during that
people talking and walking, and day to make sure that I have
other animals. time if some takes don’t work
- (leading on from second point) well the first time. Thus,
Another issue this can impose is if making it essential to make
a person is seen in the shot and sure I don’t have to have
therefore has clothing that is seen another reshoot day which can
to be made in the 22nd century. be quite difficult to
schedule if it is left too
late. (Speaking from previous
experience)
- I will make sure that there
are no other people in shot,
even walking far behind. This
can disrupt the idea of
setting for the film which is
super important for the film.
Power Information: Solutions:
As there are no power points/plugs Because of this issue, I will make
outside. sure I have spare batteries and
equipment if an issue occurs. If I
am in desperate need, there are
nearby coffee shops which does
have plug points to charge
equipment if needed.

Hazards: Solutions:
- Since I am filming away from the - As a part of a safety
river, there isn’t a major issue briefing, I will make sure
with any crew/actors falling in the that actors do know that this
river however these changes during maybe a risk. However, I will
if we were to walk along the river – also make sure I pick crew
which is needed to get to the who are sensible and will
location. know not to walk too close to
- Some actors may be allergic to grass the river.
which can be a disruption since I - With any allergies to grass,
would like to film the actors I will have a pic-nic blanket
sitting on the grass. on the grass for the actors
to sit on, since the ground
can also have mud etc.
AUDITION NOTES
 SOUNDS//MUSIC TABLE

MUSIC – SPECIFICALLY FROM BAND ADOMANIA, and other songs that will be used
M X V - ADOMANIA HAVE FULL WRITTEN PERMISSION FROM THE
BAND TO USE MUSIC.
HEAVY RAIN – ADOMANIA HAVE FULL WRITTEN PERMISSION FROM THE
BAND TO USE MUSIC.
PRIMAL - ADOMANIA HAVE FULL WRITTEN PERMISSION FROM THE
BAND TO USE MUSIC.
I ALWAYS BREAK SOMETHING AT THE PARTY HAVE FULL WRITTEN PERMISSION FROM THE
- ADOMANIA BAND TO USE MUSIC.
Somebody groovy – The Mamas and Papas

Far from any road – The Handsome Family

Strong Women – Jen Cloher

*NOTE: OTHER MUSIC USED WILL BE SPECIFIED DURING EDITING AS IT NEEDS TO BE

CULTIVATED FOR SPECIFIC AREAS WHERE THESE SONGS ARE NOT NEEDED OR ALTERNATIVES
ARE NEEDED, AN UPDATED LIST WILL BE ADDED TO PLANNING AND PRODUCTION PAGE WHEN
THIS OCCURS.

CLEARENCES & CONFIRMATIONS EMAILS/MESSAGES

ACTOR CONFIRMATIONS EMAILS/MESSAGES

 COST TABLE

ITEM PURPOSE AMOUNT COSTING

Sunlamp To use during scenes 1 £11.89
needed with coloured
lighting – also for
scenes “with shard
of light”.
RODE camera This will be used 1 £43.50
mounted generally for
microphone ambiance sound.
Needed for 90’s
interview as it
matches the sound
type, they would
have used.
Lav microphones Will be used for 1 £25.00
– more heavy specific dialogue
dialogue purely for making
scenes// sure audio is clear
especially in
outside locations.
Press on nails This is a prop for 1 pack £4.99
the main character.
It will be used for
red-foreshadowing
support in film
within costume.
Glow in the This is a key part 2 pack £5.18
dark stickers in the film. Will
need to make sure it
has ability to be
filmed.
SOFT DRINK This is key for 2 bottles £4
BOTTLES scene 9 – and scene
2
Picnic blanket Needed for scene 9. 1 £9

Hire out 90’s Needed for bedroom 1 £3

radio scenes, and garden
patio scene
Lollipops Needed for all 2 bags of assorted £4
scenes since it is sweets
representative of
red colour theory
Travel costs – consisting of 17th April (studio £5
traveling to locations for filming. filming) – train
cost £2.50 open
return ticket.
24th April (field
in Henley) – train
cost £2.50 open
return
Catering for Feeding cast on 22nd April, and 25th £16
crew/cast April – bought 4 pizzas (combined amount
for all days)
TOTAL: £126.38

*Equipment such as camera’s, lenses, lamps, SD cards etc. are already owned by
me or needed to be hired out from college with no cost attached, therefore is
not needed to be counted as a costing. PLEASE FIND EQUIPMENT LIST WITHIN SHOOTING
SCHEDULE, ALONG WITH PROPS.
CONTINGENCY PLAN

LOCATION FOR GARDEN PARTY SCENE – When planning was constructed, I

House location may be unavailable had location finalised, however
due to water damage. there is a chance the location may
not be available due to last minute
water damage from excess rain.
Script outlines scene to be a
“garden party scene” which has been
talked about during research,
however due to recent news, if the
location isn’t available, I have
looked for another alternative for
this scene. Rather the scene being
 a “Garden Party scene” it will more
be like a “pre-party party”,
otherwise known as “Pre’s”. As the
first location may not be
available, I have changed the
script to reinstate this.
Storyboards will not be any
different, and so is dialogue,
therefore, last minute change is
acceptable.
FILMING DAYS WITH HARRIOT I will make sure that I have at
(PROTAGONIST ACTOR) least two dates for filming scenes
Actor is only available three weeks in the location of “Angelica’s
after half-term which leaves less bedroom” since there are more
time to edit and film. scenes and wouldn’t be able to
complete in one day worth of
filming. If there are more dates
needed the following below will be
used if there is the need.

Confirmed filming dates:

- Monday 22nd April (9:00 –
15:00)
- Thursday 25th April (7:30 –
15:00)
Other possible dates include:
- Sunday 28th April (9:00 -
12:00)
RADIO PRESENTER ACTOR ARRANGEMENT He has confirmed to help however if
I have asked Andrew Peach if he there is an issue that it cannot
would be able to help voice act for happen due to work pressure etc. I
me as he is an actual real life have asked another potential voice
radio presenter for the BBC and has actor, Lee Davis if he would be
the facilities and setup already to able to help however, he isn’t a
record easily. real-life voice actor, an amateur
actor but still has the time to be
able to help me with this. Both
will be recorded; however, I will
go with Andrew Peach if everything
is going to plan with arrangements.
Scene 9 – ACTOR ARRANGEMENT, LAST 1. If all majority of actors
MINUTE CHANGES cannot make it on that day, I
If there are any last-minute have set an additional date
changes to actor arrangements the for the SATURDAY 27TH April,
day before, or day of filming, I which can fit most actors’
have two options to combat this. schedules, but most
importantly Harriot Bentata’s
schedule.
2. If there is for example, two
girls cannot make it, Jess
who is originally being
played by Zoe Green, will be
played by Summer Wyer, and
the role of Jasmine,
originally being played by
Summer Wyer will be played by
Millie Hayhurst. The roles of
Girl 3 and 4, will then be
played by Summer and Millie
as well, as those actions are
small and can be placed for
 these parts as well. It will
still give the same idea in
the story for that part of
the script.

HEALTH & SAFETY (RISK ASSESMENT)

RISKS WHO IS AT SEVERITY OF CHANCE OF RISK ADDITIONAL

RISK INJURY INJURY CONTROL
MEASURES
CAMERA ACTORS IF A CAMERA If set-up Equipment I will begin
EQUIPMENT KNOCKS OVER has been (Camera’s) an additional
FALLING OVER ONTO THEM, THEN made clear breaking. safety briefly
/ BEING THAT CAN VARY to actors, which will
KNOCKED OVER WITH INJURY the chance help to clear
– APPLIES TO is lower. any worries
ALL SCENES, before
ESPECICALLY filming. I
SCENE 1 AND will not have
9 actors move in
and out of set
up to make
sure that
chance of
injury doesn’t
happen.
Tarp falling ACTORS If equipment If set-up Risk of Apart of my
during falls onto has been knocking safety
filming – actors, risk of made clear over briefing, I
SCENE 1 injury may to actors, equipment will make sure
become higher. the chance – leading that actors
is lower. to are aware – I
breakage will also make
sure that I
have it tied
quiet well,
and test to
make sure it
doesn’t fall.
Candles Actors and A lighter will If the candles, and the During this
needing to crew be used (in the lighting of the candles setting up
be lit and location) to isn’t supervised by stage for this
blown out light the director, or crew, it can scene, it will
candles as well potentially create the be supervised,
as be blown out risk of creating a fire, and make sure
on camera which therefore causing harm to that there
can cause smoke crew and actors, and the aren’t any
in the room location. risks
(disrupting air associated
ventilation. with how to
production
décor is being
run. This will
be noted to
all crew and
actors.
PRODUCTION SCHEDULE
 SHOOTING SCHEDULE
(WITH CAST AND CREW LIST // CALL TIMES // EQUIPMENT LIST)