MS 2.3 Working Capital
MS 2.3 Working Capital
MS 2.3 Working Capital
• Four (4) reasons for holding cash: “Why would a firm hold cash when, being idle, it is a non-earning
asset?”
1. TRANSACTION motive (Liquidity motive): cash is held to facilitate normal transactions of the
business.
2. PRECAUTIONARY motive (Contingent motive): cash is held beyond the normal operating
requirement to provide for buffer against contingencies, such as slow-down in collection and
possibilities of strikes.
3. SPECULATIVE motive: cash is held to avail of profit-making opportunities (e.g., sudden price drop).
4. CONTRACTUAL motive: cash is held as required by contracts or covenants (e.g., compensating
balance).
• OPTIMAL CASH BALANCE (OCB), a.k.a. Economic Cash Quantity or Economic Conversion Size, is based on
the following formula under the BAUMOL model (named after the American economist William Baumol):
➢ “OCB” is the optimal amount of cash to be raised by selling marketable securities or by borrowing.
➢ “D” is total amount of new cash needed for transactions during the year.
➢ “T” refers to the fixed costs of trading securities or cost of borrowing.
➢ “O” refers to the rate of return foregone on marketable securities or the cost of borrowing.
• The Baumol model, like its pattern EOQ, assumes that the demand for cash is spread evenly throughout
the year. When there is an irregularity of cash payment, OCB is computed using another formula based on
the MILLER-ORR model where OCB or ‘cash return point’ is achieved when the level of cash reaches an
upper limit/maximum amount or a lower limit/minimum amount.
• CASH CONVERSION CYCLE (CCC) a.k.a. cash flow cycle is the average time from the point cash is used to
pay for raw materials until cash is collected on the accounts receivable associated with the goods produced
with those raw materials. CCC must be distinguished from the NORMAL OPERATING CYCLE (NOC), which is the
length of time within which the firm purchases or produces inventory, sells it and receives cash.
NOC = Average Age of Inventory + Average Age of Receivable
CCC = Average Age of Inventory + Average Age of Receivable – Average Age of Payable
Alternative: CCC = NOC – Average Age of Payable
Where: Formula Other name(s)
Average Age of Inventory Inventory ÷ CGS* per day Inventory Conversion Period, Days Sales in
Inventory
Average Age of Receivable Receivables ÷ Sales per day Receivable Collection Period, Days Sales
Outstanding
Average Age of Payable Payables ÷ Purchases per day Payable Deferral Period, Days Payables
Outstanding
* “Sales per day” may be used in lieu of CGS per day -- the intention is to use an amount in proportion to
unit sales. ‘Average age’ ratios may also be computed using TURNOVER ratios under FS Analysis Topic.
• CASH MANAGEMENT STRATEGIES that help shorten the CCC:
• Accelerating collections (e.g., prompt billing, cash discounts, online collection, lockbox)
➢ LOCKBOX SYSTEM requires customers to mail payments to a post office box in a specific location, a
local bank then collects the checks from the box and deposit them promptly in the client’s account.
• Reducing precautionary idle cash (e.g., readily available line of credit, well-thought cash budgets)
➢ LINE of CREDIT is a predetermined borrowing limit that an entity can use at any time -- the borrower
can take money out as needed until the limit is reached, and as money is repaid, it can be borrowed
again in the case of an open line of credit.
• Slowing disbursements (e.g., payment thru drafts, zero-balance accounts, playing the float)
➢ ZERO-BALANCE ACCOUNT (ZBA) requires checks to be written from special disbursement accounts
having zero-peso balance with no minimum maintaining balance required. Funds are automatically
transferred from a master account when a check drawn from a ZBA is presented.
• FLOAT is the difference between cash balance per BANK and cash balance per BOOK as of a certain
period, primarily due to outstanding checks and other similar reasons. Two types of floats are:
✓ POSITIVE or DISBURSEMENT Float: bank balance > book balance
Possible cause: outstanding checks issued by the firm that have not cleared yet.
✓ NEGATIVE or COLLECTION Float: book balance > bank balance.
1. MAIL Float – amount of customers’ payments that have been mailed by customers but not yet
received by the seller-company.
2. PROCESSING Float – amount of customers’ payments that have been received by the seller
but not yet deposited.
3. CLEARING Float – amount of customers’ checks that have been deposited but have not cleared
yet.
Good cash management suggests that positive float should be maximized while negative
float be minimized or, if possible, eliminated.
• MARKETABLE SECURITIES are short-term money market instruments that can easily be converted to
cash. Some of the common examples where an entity may invest its temporary idle funds:
✓ CERTIFICATES of DEPOSITS (CD) – savings deposits at financial institutions (e.g., time deposit)
✓ MONEY MARKET FUNDS – shares in a fund that purchases higher-yielding bank CDs, commercial
paper, and other large-denomination, higher-yielding securities.
✓ GOVERNMENTSECURITIES
➢ Treasury bills – debt instruments representing obligations of the National Government issued
by the central bank and usually sold at a discount through competitive bidding
➢ CB Bills or Certificates of Indebtedness (CBCIs) – represent indebtedness by the Central Bank.
✓ COMMERCIAL PAPERS – short-term, unsecured, material promissory notes issued by private
corporations with relatively high credit standing.
✓ REPURCHASE AGREEMENTS (Repos) – investment in loans with a commitment to resell the
security at the original contract price plus an agreed interest income for the holding period.
✓ BANKERS’ ACCEPTANCES – a draft drawn on a specific bank by a firm that has an account with
the bank, which if accepted by the bank becomes a negotiable instrument and is available for
investments.
RECEIVABLES MANAGEMENT
• Receivable management refers to the set of policies, procedures, and practices employed by a
company with respect to managing sales on account or credit sales.
• Receivable management encompasses the evaluation of customer’s credit worthiness and risk,
establishing sales terms and credit policies, and designing an appropriate receivable collection
process.
✓ CREDIT STANDARD: consider the “5 C’s” in determining which customer shall be granted
credit and how much will the credit limit be. To wit:
➢ Character – customers’ willingness to pay
➢ Capacity – customers’ ability to generate cash flows
➢ Capital – customers’ financial sources (i.e., net worth)
➢ Conditions – current economic or business conditions
➢ Collateral – customer pledges to secure debt.
✓ CREDIT TERM refers to the (1) credit period extended to customer to encourage sales and (2)
cash discount offered to encourage prompt payment. Costs associated with credit terms that are
considered include cash discounts, credit analysis and collections costs, bad debt losses and
financing costs.
✓ COLLECTION PROGRAM: shortening the average collection period means less investment in
receivable (low opportunity costs) and less chances of delinquency and defaults, but may result
to loss of customers due to less favorable terms.
[Meaningful ratios useful in receivable management include receivable turnover, receivable
collection period or days sales outstanding. These ratios are covered on FS Analysis.]
INVENTORY MANAGEMENT
MRP is a computer-based system that focuses on meeting requirements of the ‘projected’ usage or
demand while JIT is focused on the current, ‘real’ usage or demand while the system runs.
• MRP must be distinguished from MANUFACTURING RESOURCE PLANNING (MRP-II). MRP II evolved
from early MRP systems by including the integration of additional data, such as employee and
financial needs. MRP-II is a closed-loop system that integrates various functional areas of a
manufacturing company (e.g., inventories, production, sales and cash flows).
• MRP and MRP-II must be distinguished from ENTERPRISE RESOURCE PLANNING (ERP), which
integrates the information systems of the whole enterprise where organizational operations are inter-
connected while the organization itself is connected with its customers and suppliers.
• Activity-Based Costing [covered in AFAR] must be distinguished from inventory management’s ABC
Classification system. ABC Classification system is an inventory categorization method based on the
Pareto Principle in economics -- “In any group, there are significant few and insignificant many.”
✓ A items – high-value items (relatively few in number) requiring highest possible control.
✓ B items – medium-value items requiring normal or moderate control.
✓ C items – low-value items (relatively many in number) requiring the simplest possible control
• INVENTORY MODEL addresses inventory management issues based on these questions:
1. “How many units should be ordered?”
ECONOMIC ORDER QUANTITY (EOQ) refers to the order size (number of units) that minimizes
the sum of ordering costs and carrying costs.
➢ CARRYING COSTS – as order size increases, total carrying costs would also increase.
Examples: Storage, insurance, spoilage, obsolescence, security, record keeping, interest
foregone.
➢ ORDERING COSTS – as order size increases, total ordering costs would also decrease.
Examples: Delivery, inspection, handling, purchasing, processing, receiving, quantity discount
lost.
LEAD TIME is period from the time an order is placed until such time the same order is
received.
➢ Normal/Average lead time - this refers to the usual delay in the receipt of ordered goods
➢ Maximum lead time - this adds to normal lead time a reasonable allowance for further delay.
SAFETY STOCK (a.k.a. buffer stock) refers to the extra number of units maintained to
protect against stock-out costs during periods of uncertain lead time and demand.
Alternatively, safety stock may be computed using the demand-based formula:
(Maximum Usage – Normal Usage) x Normal Lead Time
• Applications of EOQ:
✓ When used for production, EOQ becomes the ECONOMIC LOT SIZE (ELS):
• When used for cash management, EOQ becomes the OPTIMAL CASH BALANCE or “Baumol
Model”.
* This type of financing cost is caused by foregoing cash discounts (opportunity cost).
✓ Cost of BANK LOANS (Effective Annual Rate):
REQUIRED: Compute the return on equity (ROE) in each of the working capital policies.
PROBLEM 8 – CREDIT POLICY (RELAXATION OF CREDIT STANDARDS & EXTENSION OF CREDIT PERIOD)
WXY Company is considering to change the following:
• Its credit policy from “2/10, n/30” to “2/15, n/45”. This change would push the 2023 sales to reach P48 million, or
an increase of 20% from last year’s.
• 90% of total sales would be on credit. 80% of credit customers are expected to avail of the discount.
• Accounts receivable at the end of year is estimated at 15% of sales.
• Variable costs ratio shall be maintained at 75%. In relation to changing the credit terms, collection costs would
increase by 10% of the incremental sales.
• Doubtful accounts are expected to increase from 1% to 2.75% of credit sales. The effective rate of return on a
given investment is determined at 12%.
REQUIRED: Should WXY Company change its credit policy in 2023?
- END OF HANDOUT –
Our greatest weakness lies in giving up. The most certain way to succeed is always to try
just one more time.
- Thomas Edison