Asset Data Specification

ASSET DATA SPECIFICATION
Revision A
Doc ID: YVWCD-2-7599
06 June 2020
ASSET DATA SPECIFICATION | Revision A | Doc ID: YVWCD-2-7599 1 of 35

ACKNOWLEDGMENT OF TRADITIONAL OWNERS
Yarra Valley Water proudly acknowledges Aboriginal and Torres Strait Islander peoples as the Traditional Owners of the
land and water on which we rely and operate. We pay our deepest respects to their Elders, past, present and future.

Document Status
Approval Record (This Revision)
Function Position Name Date

Prepared by Knowledge Management Nina Kelly 13/10/2019
Advisor
Checked by Acting Manager of Wenna Shimmield 21/05/2020
Standards and Products
Approved by Capital Works Industry Ryan Leon 09/06/2020
Partnerships Manager
Amendment Record
Rev No. Amendment By Initials Date

Description
A New Document Nina Kelly NK 09/06/2020

Table of Contents
1 At a Glance ........................................................................................................................................... 6
2 Executive Summary ............................................................................................................................. 6
3 General ................................................................................................................................................. 7
3.1 Documentation Format ................................................................................................................. 7
3.2 Yarra Valley Water Documentation Requirements ..................................................................... 7
4 Operations Reference Manuals (ORMs)............................................................................................. 9
4.1 Templates ..................................................................................................................................... 9
4.1.1 Sewer .................................................................................................................................... 9
4.1.2 Water Assets ........................................................................................................................ 9
4.1.3 Treatment Plants .................................................................................................................. 9
4.2 Detail Design Stage ...................................................................................................................... 9
4.3 Draft Submission .......................................................................................................................... 9
4.4 Final Submission ........................................................................................................................ 10
5 Maintenance Manuals ........................................................................................................................ 11
5.1 Content of Maintenance Manuals .............................................................................................. 11
5.2 Draft Submission ........................................................................................................................ 14
5.3 Final Submission ........................................................................................................................ 14
5.4 Final File Format Requirements ................................................................................................ 15
5.5 Maintenance Manual File Naming Convention ......................................................................... 15
5.6 Final File Folder Structure Requirements.................................................................................. 15
6 Asset Drawings .................................................................................................................................. 16
6.1 General ....................................................................................................................................... 16
6.2 Asset Drawing stages................................................................................................................. 16
6.3 Issued for Construction Drawing Stage ..................................................................................... 16
6.4 As Constructed Drawing Stage .................................................................................................. 16
6.5 Yarra Valley Water Standard Drawing Numbering Format ...................................................... 18
6.5.1 Numbering Format ............................................................................................................. 18
6.5.2 Drawing Format Rules ....................................................................................................... 21
6.5.3 Drawing Issue Description ................................................................................................. 21
6.6 Submission of Digital Files ......................................................................................................... 21
6.7 Modification of Existing Assets .................................................................................................. 22
6.8 Obsolete drawings ...................................................................................................................... 22

6.9 Procedure for Yarra Valley Water Typical Drawings ................................................................ 22
6.9.1 Typical Drawings by Asset Type ....................................................................................... 22
6.10 Revisions Design Stage ............................................................................................................. 22
6.11 Miscellaneous Typical Drawings................................................................................................ 22
6.12 Other As Constructed Documentation ....................................................................................... 23
6.12.1 General Testing information .............................................................................................. 23
6.12.2 Corrosion Test Point Drawings .......................................................................................... 23
6.12.3 Temporary Cross Connections Additional Information ..................................................... 23
7 As Constructed Survey Information (Drawings) ............................................................................... 24
8 As constructed formats and associated files for Development Industry Data ................................. 25
9 PLC & SCADA.................................................................................................................................... 27
10 CCTV (Maximo) ................................................................................................................................. 28
11 Maximo ............................................................................................................................................... 28
12 Asset Photos during Commissioning ................................................................................................ 28
13 Equipment List.................................................................................................................................... 29
14 Storage of Data .................................................................................................................................. 29
15 Definitions ........................................................................................................................................... 29
16 Glossary ............................................................................................................................................. 30
17 General Abbreviations ....................................................................................................................... 32
18 Referenced Yarra Valley Water Documents ..................................................................................... 35

1 At a Glance
This Specification has been prepared to assist designers, contractors and project managers with digital
Asset Information collection guidelines for upload into Yarra Valley Water asset management systems.
It outlines the procedure for preparing and submitting documentation required by Yarra Valley Water for
all new and upgraded Water (Potable & Non-Drinking Water), Sewer and Sewage Treatment Plant and
Recycled Water Treatment plant assets.
This Standard Specification is intended to be used in conjunction with Figure 1-1.
Figure 1-1: Yarra Valley Waters Construction Documentation Framework
2 Executive Summary
Yarra Valley Water has a number of core Asset Management Systems SCADA, GIS, Maximo and
Engineering Drawing Management software (DocVu).
This Specification covers guidelines on the collection of digital Asset data and documentation at
commissioning phase on new, upgrade assets and during maintenance to support the operation of the
asset throughout the asset’s lifecycle.
• As Constructed drawings
• As Constructed Survey drawings
• Operation Reference Manuals
• Maintenance Manuals
• Other Digital Asset data
For detailed data collection specifications for our other systems (Maximo and SCADA) please refer to
your Yarra Valley Water’s Superintendent.
Assets will not be permitted to become operational without a full set of ‘As Constructed’ documentation.

3 General
It is imperative that all ‘As Constructed’ documentation is to be forwarded to Yarra Valley Water prior to
commissioning. It is intended that during the asset’s lifecycle that any ‘As Constructed’ changes are
marked up on site and incorporated and re-issued on the as-constructed drawing and project
documentation.
This requirement is applicable for;
• All new and upgraded assets.
• Significant changes to existing assets during maintenance activities
• Prescribed works on electrical assets
Assets will not be permitted to become operational without a full set of ‘As Constructed’ documentation.
For critical Land Development assets , relevant references to ‘The Superintendent’ throughout this
specification shall refer to the YVW Land Development project manager or nominated land
development consultant, as relevant.
3.1 Documentation Format
The following are requirements for all the documents, manuals and printed materials supplied:
1. All manuals and documents must be printed presented using a good quality printer clear text
and graphics;
2. Manuals and documents must be provided in digital format
3. All manuals to be provided must be in English;
4. The manuals should be comprehensive, well indexed, cross referenced and written by
suitably qualified personnel;
5. Yarra Valley Water shall have unlimited reproduction rights for all manuals, system
documents, drawings and material and all other documents associated with the newly
constructed or upgraded assets, for internal use;
6. Where bound copies are requested, the binding must be firm and lasting;
The documentation is to be prepared and submitted as per the specific standards and requirements as
detailed in the following sections.
3.2 Yarra Valley Water Documentation Requirements
The following documentation is required to be submitted to your Yarra Valley Water’s Superintendent.
1. Operations Reference Manuals as detailed in Section 4, Operations Reference Manuals
(ORMs)
2. Maintenance Manuals as detailed in 5 Maintenance Manuals
3. As Constructed Drawings as detailed in 6 Asset Drawings
4. As Constructed Survey Information (Drawings) as detailed in 7 As Constructed Survey
Information (Drawings)
5. PLC program and SCADA as detailed in 9 PLC & SCADA
6. Decommissioned/Abandonment Asset Drawing information as detailed in 10
Decommissioned/Abandoned Asset drawing information
7. CCTV as detailed in 10 CCTV (Maximo)
8. Maximo as detailed in 12 Maximo
9. Asset Photos Commissioning as detailed in 12 Asset Photos during Commissioning
10. Other documents not specified above but required under contract
Electronic copies of all documents must be provided. The file formats are to be compliant with Yarra
Valley Water’s standard environment:

• Microsoft Office Suite PDF
• All drawings to be native format (Microstation or Autocad, ‘dwg’) and PDF
• Photos and Charts – JPEG

4 Operations Reference Manuals (ORMs)
Operations Reference Manuals are required by the Yarra Valley Water teams (Water, Sewer, Recycled
Treatment Plants and Sewage Treatment Plants) that manage and operate the asset on a day-to-day
basis. The manuals are to provide an overview of the purpose of the installation and assist with the daily
operation and fault assessment of the asset.
4.1 Templates
The contractor shall amend all existing Operations Reference Manuals or templates to reflect the changes
made and functionality of the asset.
The format of the Operations Manual shall be in accordance with the templated referenced in the following
section.
4.1.1 Sewer
Template Name Yarra Valley Water Control Document
Yarra Valley Water Operational Reference Manual Sewer Odour YVWCD-2-4988
Control - Chemical Dosing Facility
Yarra Valley Water Operational Reference Manual Sewer Odour YVWCD-2-4989
Control - Gas Phase Treatment
Yarra Valley Water Operational Reference Manual Sewer Pump YVWCD-2-4990
Station Template
Generic Template - Comprehensive List of Field/Data for Operations YVWCD-2-5531
Reference Manuals
4.1.2 Water Assets

Template Name Yarra Valley Water
Control Document
Pressure Reducing Station ORM Template YVWCD-2-6716
Water Pump Station ORM Template YVWCD-2-6717
Water Reservoir ORM Template YVWCD-2-6718
Water Quality Dosing Station ORM Template YVWCD-2-7150
Generic Template - Comprehensive List of Field/Data for Operations Reference Manuals YVWCD-2-5531
4.1.3 Treatment Plants

Please request access to the relevant template from your Yarra Valley Water’s Superintendent.
4.2 Detail Design Stage
A draft of the Operations Reference Manual for an asset should be generated during detail design to
capture the functional intent from concept stage.
4.3 Draft Submission
One draft electronic copy of the ‘As Constructed’ Operations Reference Manual shall be submitted to
Yarra Valley Water for it review 4 weeks prior to the commissioning of the relevant works.
a) If the draft manual is accepted, it will be so endorsed by Yarra Valley Water’s Asset Operator,
and one (1) copy returned to the Contractor.
b) If the draft manual is accepted with notations, the Contractor shall make the required
amendments and resubmit one copy of the revised draft manual within a period of three (3)

weeks, ensuring that this submission is at least seven (7) days prior to the commissioning
date.
4.4 Final Submission
When the draft manual has been accepted by Yarra Valley Water’s Asset Operator, the Contractor shall
submit to Yarra Valley Water’s Superintendent, at the time of final commissioning, or prior to the asset
becoming operational the following:
a) One complete electronic version of the manual.
Note - No hyperlink references to other documents should be embedded within the document.
b) Hard copy to be stored on site at the asset

5 Maintenance Manuals
Maintenance Manuals are to provide information, data and drawings to assist with the operation,
maintenance and repairs to the installation. This should also include manufacturers’ equipment manuals.
This information will also be used if future modifications/upgrades are carried out. Asset Maintenance
Manuals are to be supplied by the contractor building new assets or upgrading existing assets. This
section relates to Water, Sewer, Recycled Treatment Plant and Sewage Treatment Plant Manuals.
5.1 Content of Maintenance Manuals
The manual/s shall be sufficiently comprehensive for routine maintenance, overhaul and repairs to be
carried out by personnel who are qualified to undertake maintenance work but who are not necessarily
familiar with the equipment. All electrical materials must be submitted with a customised maintenance
manual.
Material shall be specific to the particular unit described. If manufacturer's standard literature is used,
non-applicable material shall be removed or neatly deleted.
a) Cover and Face Sheet
The cover and face sheet shall include the following information suitably arranged:
• Name of owner: Yarra Valley Water
• Details of contract:
• Name and number of Asset (Example SPS630 Victoria Rd)
• Contract number:
• Maintenance Manual
• Contractor’s name and contact details and
• Developer/consultant’s name and contact details
• Asset address
b) Table of Contents
The table of contents shall indicate the content and arrangement of the Maintenance Manual, which shall
include:
• Name of owner: Yarra Valley Water
• Details of contract:
• Contract Number:
• Equipment name (and number, if applicable);
• Equipment type, model number, serial number;
• Manufacturer's name;
• Equipment supplier's name, address and telephone number; and
• Service representative's name, address and telephone number.

c) Data Sheets
For each item of equipment or for each grouping of similar equipment, the data sheets shall show:
• Title (i.e. "Data Sheet");
• Equipment type, model number, serial number, year of manufacture;
• Specific design characteristics;
• Performance characteristics (including any relevant curves);
• Lubrication type, specification, brand and quality;
List of individual items of equipment which are components of, or are associated with, the equipment
described;
• Reference drawing list;
• All other information necessary to fully specify the item of equipment;
• Equipment supplier's name, address and telephone number.
d) Data Sheets for Component Equipment

For each item of equipment, including components, the following information shall be provided in the
Data Sheets:
• Title (i.e. "Data Sheet");
• Associated equipment;
• Equipment type, model number, serial number;
• Specific design characteristics;
• Performance characteristics (including any relevant curves);
• Lubrication type, specification, brand and quality;
• Reference drawing list;
• All other information necessary to fully specify the component item; and
• Component equipment supplier's name, address and telephone number.
e) Operation Instructions
The operation instructions shall include:
• Theory of operation;
• Function of the equipment;
• Pre-start-up checks and adjustments;
• Start-up procedures;

• Visual checks and observations that should be made routinely to ensure equipment is operating
satisfactorily;
• Diagnostic trouble-shooting techniques, where applicable, to determine probable causes of
operating difficulties or alarm situations;
• List of initial settings of adjustable components (as at commissioning)
• Training Manual
f) Maintenance Instructions
The maintenance instructions shall include but not be limited to:
• Recommended preventative maintenance procedures to ensure that equipment and components
are adequately maintained;
• Frequency that each preventative maintenance procedure should be carried out;
• Lubrication points and recommended lubricants; and
• Details of any special tools, lubricants or cleaning agents necessary to implement the
preventative maintenance procedures.
g) Dismantling Instructions
• Dismantling instructions shall include step-by-step procedures to extract, fully dismantle, re-
assemble and re-install the equipment. The instructions shall include checks, tests, tolerances
on fitting and lining up components of the equipment and all procedures necessary to re-install
the equipment correctly.
• The instructions shall be supplemented by exploded view, drawings or photographs.
h) Spare Parts Lists

Spare parts lists with cross-reference to sectional drawings shall include but not be limited to:
• Part name;
• Part number (identification for ordering of spares);
• Number required;
• Material of construction;
• Availability; and
• Name of supplier
• Lists of spare parts recommended to be held in stock; and
• Procedure for ordering spare parts
i) Drawings shall include but not be limited to:

• General arrangements
▪ detailed drawings and shop drawings
▪ fabrication drawings
• Sectional arrangements in sufficient detail to allow all components to be identified. All tolerances,
clearances and fits necessary for the adjustment, dismantling, and re-assembly of equipment
components shall be shown;
• Any other drawings necessary for complete understanding of installation, operating and
maintenance of the particular item of equipment.
• Function, application, specification and comprehensive technical data of all equipment including
sub-assemblies, proprietary items, system circuit, and schematic diagrams thereof where
applicable.
• Trouble shooting
j) Commissioning and Testing Results

• Instrumentation calibration records
• Cables and wiring schedules
• SCADA commissioning records and RTU code
• SCADA application and connectivity software and manuals (where applicable)
• All results (including failed attempts) of testing and commissioning
• Details of faults with equipment and authorised written warranty repairs carried out during testing
and commissioning.
Include the results of all testing and commissioning trials and any amendments resulting there from.
5.2 Draft Submission
One draft electronic copy of the ‘As Constructed’ Maintenance Manuals shall be submitted to Yarra Valley
Water for it review four (4) weeks prior to the commissioning of the relevant works.
a) If the draft manual is accepted Yarra Valley Water’s Superintendent, it will be so endorsed by
Yarra Valley Water’s Asset Operator, and one (1) copy returned to the Contractor.
b) If the draft manual is accepted with notations, the Contractor shall make the required
amendments and resubmit one copy of the revised draft manual within a period of three (3)
weeks, ensuring that this submission is at least seven (7) days prior to the commissioning
date.
5.3 Final Submission
After the draft manuals have been accepted, the Contractor shall then submit to Yarra Valley Water’s
Superintendent the final agreed version of the maintenance manuals. It is expected that these manuals
will be provided at the time of final commissioning, or prior to the asset becoming operational.

5.4 Final File Format Requirements
a) Summary list of all manuals provided in excel format refer example below. No hyperlink
references to other documents should be embedded within the document.
Site Area Equipment type Make Model Supplier
SPS123 Electrical Battery charger Ctec Safe123 Middys
SPS123 Mechanical Isolation Valve Biffy 325RT234 AVFI
SPS123 Instrumentation Pressure transmitter Rosemont 5DP123 Emmerson
Etc.
b) One complete electronic version of the separate manuals
c) Each separate document is to be saved in pdf. In additional to pdf Autocad formats are to be
supplied where applicable.
d) One Final hard copy versions of the Maintenance Manuals are to be provided. This hard
copy is to be given to Yarra Valley Water Integration Team for storage.
e) Adhere to naming convention file name below section 5.5 Maintenance Manual File Naming
Convention
5.5 Maintenance Manual File Naming Convention

Upload into Yarra Valley Water systems requires the following file naming convention is followed;
Asset Number_Manual Name
i.e. WRS067_Singer
a) The file name should not contain characters such as commas or & symbol
b) The file name should not exceed 35 characters
5.6 Final File Folder Structure Requirements

Documents must be provided to Yarra Valley Water in the following folder structure and filed under the
correct sub folder.
1) Parent folder – Asset number
2) Sub folders
• Data Sheets
• Commissioning
• Electrical
• Other/s as determined by the project type

6 Asset Drawings
6.1 General
1. All drawing types shall be provided to Yarra Valley Water prior to the issuing of Practical
Completion Certificate and/or Acceptance of Works Certificate. The asset will not be
commissioned/accepted until the digital versions of the all sets of drawings are available, as well
as all required testing information and video footage. Video footage submission will be
determined by the Yarra Valley Water’s Superintendent.
2. Where any rectification work is carried out during the defects liability period and requires
documentation with amended drawings, these amended drawings shall be forwarded to the Yarra
Valley Water’s Superintendent as soon as practicable.
3. Practical completion or Acceptance of Works will not be granted until such time that “As-
Constructed” information has been accepted.
6.2 Asset Drawing stages
• Issued for Construction
• As Constructed
6.3 Issued for Construction Drawing Stage
Drawings supplied are to be a complete Marked up set of the Issued for Construction drawings and shall
include;
1. “Issued for Construction” drawings to be numbered as per 6.5 Yarra Valley Water Standard
Drawing Numbering Format below.
2. If “Issued for construction” drawings do not provide sufficient detail, to allow contractor to
construct to Yarra Valley Water’s agreed functional detailed requirements, then please refer to
the Yarra Valley Water’s Superintendent. This can include details down to a smaller
component level such as:
• Materials
• Data of construction.
3. All internal pipe diameters and identification must be included on the drawings
4. If multiple assets are located within the drawing the Yarra Valley Water asset identification
number must be noted in the following locations;
a) Drawing title bar and;
b) Against the geometric features within the physical drawing i.e. clearly displays Non-
Drinking Water pipes, Potable pipes and Tank locations
5. Any changes, modifications or updates to the “Issued for Construction” drawings are to be made
using CAD with changes made highlighted in red and submitted to the Yarra Valley Water’s
Superintendent for endorsement.
6. Both DWG and PDF files are to be submitted to the Yarra Valley Water’s Superintendent for
review.
7. Version control updates should be annotated on the drawings.
8. Landscape is Yarra Valley Water preferred file orientation. When the file is opened it should open
in the correct file orientation landscape or portrait. Not sideways or upside down.
9. Individual drawings in PDF format must be separated
6.4 As Constructed Drawing Stage
“As-Constructed” defines the defect and deviation to the designed model occurring during construction
and maintenance works. As Constructed drawings supplied are to be a complete and shall include;

1. “As-Constructed” drawings to be numbered as per 6.5 Yarra Valley Water Standard Drawing
Numbering Format below.
2. Any changes, modifications or updates to drawings are to be made using native format (CAD)
and reflect on the “As-Constructed” stage drawings. Any changes, modifications or updates are
to be red and design details to remain in black and struck through.
3. Both native format (DWG) and PDF files are to be submitted to the Yarra Valley Water’s
Superintendent for review.
4. All internal pipe diameters identification must be included on the drawings
5. “As-Constructed” drawings are intended for upload into Yarra Valley Water Asset Document
Management System
6. Version control updates should be annotated on the drawings.
7. Date of construction completion has been noted
8. If “As-Constructed” drawing supersedes another drawing. The superseded drawing number must
be referenced on the new drawing.
9. “As-Constructed” drawings should be labelled “As-Constructed” instead of “For Construction”
10. If multiple assets are located within the drawing the Yarra Valley Water asset identification
number must be noted in the following locations;
a) Drawing title bar and;
b) Against the geometric features within the physical drawing i.e. clearly displays Non-
Drinking Water pipes, Potable pipes and Tank locations
11. The Contractor’s company logo should be placed on the drawings next to the designer logo and
signed by the Contractor to confirm they are accurate and correct.
12. Both a consolidated set of drawings in PDF format and separate Individual drawing files shall be
provided.
13. Landscape is Yarra Valley Water preferred file orientation. When the file is opened it should open
in the correct file orientation landscape or portrait. Not sideways or upside down.
14. “As-Constructed” drawings should be signed by the contractor and clearly labelled “As
Constructed”
15. Yarra Valley Water does not accept handwritten mark-ups and any changes to drawings should
be;
• Digitalised
• CAD Electrical drawings mandatory requirements.
• External referenced embedded into CAD file.
• Must only contain one layer in CAD
• Yellow colour should not be used in CAD
• Refer to YVWCD-2-6423 Standards and Requirements for Electrical Instrumentation and
Control Works for further requirements.
• Yarra Valley Water does not accept Electrical drawings containing jpeg, png, image files,
16. Where the project specifies 3D drawings files are to be submitted. Submit to the Yarra Valley
Water’s Superintendent for review.
17. Where any rectification work carried out during the defects liability period requires documentation
with amended drawings, these amended drawings shall be forwarded to the Principal as soon
as practicable.
18. Significant changes to existing assets during maintenance activities, requires documentation with
amended drawings, these amended drawings shall be forwarded to your Yarra Valley Water
contact within three (3) weeks.

6.5 Yarra Valley Water Standard Drawing Numbering Format
6.5.1 Numbering Format
Yarra Valley Water's standard drawing numbering format, which is designed around the DocVu System,
shall be used. The following is an example of this drawing numbering format:
Asset ID – Drawing Function – Drawing set number
Example SPS123-G-0001
The first section of the drawing number uses the specific Asset ID number, shown in the Example as
SPS123. Asset numbers for new sites should be requested from Yarra Valley Water’s Planning division
before the Functional Design Statement and plans have been developed. For assets that do not have
an asset number please use the prefix’s shown in Table 1 – Examples for Drawing Numbers on the
following page.
The second section in the drawing numbering format contains a character that defines the use of the
drawing, shown as “C” in this example identifies the Civil discipline type. The following letter convention
shall be used for function identification:
C Civil S Structural
M Mechanical P Process
E Electrical G General
F Feature Survey & 3D
The third Section of the drawing number is a four-digit number that will be unique within each project.
This drawing number should be managed by the design consultant and if the consultant uses their own
drawing number system this number should be the same as their individual project drawing number to
avoid confusion. Where new drawings are required for an existing facility, the consultant will be issued
a series of numbers by Yarra Valley Water that will be used for the new drawings.

Examples for Drawing Numbers for different types of facilities are shown in Table 1.
Table 1- Examples Drawing Numbers
Asset Type Asset prefix Example
Branch Sewer Three letter sewer main prefix, the letter S and the section HHRS01–C–XXXX
number. AAASXX
Water Main M number the letter S and the section number. MXXXSXX M104S01–C–XXXX
Water Pump Station Asset number - WPSXXX WPS617–C–XXXX
Water Reservoir Asset number - WRSXXX WRS009–C–XXXX
Water Tank Asset number - WTSXXX WTS001–C–XXXX
Water Pressure Reducing Station Asset number - WBSXXX WBS003–C–XXXX
Water Monitoring Stations WMSXXXX WMS0003
Water Main Fieldnotes Maximo Work Order
Chlorinators Asset number - WQDXXX WQDXXX-C-XXX
Recycled Water Pump Station Asset number - RPSXXX RPS001–C–XXXX
Recycled Water Reservoir Asset number - RRSXXX RRS004–C–XXXX
Recycled Water Tank Asset number - RTSXXX RTS000–C–XXXX
Recycled Water Pressure Reducing Station Asset number - RBSXXX RBS001–C–XXXX
Temporary Cross Connection RTCXXX (Street name) RTC006 Central Park Avenue
Temporary Cross Connection Private RTCXXXP (Street name) RTC938P Elgar Road
Emergency Cross Connection RECXXX (Treatment Plant Site) REC002 Aurora STP

Asset Type Asset prefix Example
Cross Connection Facility RCFXXX (Street name) RCF002 Norris Circuit
Blank plate arrangement RBPXXX (Street name) RBP002 Aitken Boulevard
Recycled Water Treatment Plant Asset number - RTPXXX RTP123–C–XXXX
Recycled Water Reticulation RWRXXX RWR001–C–XXXX
Recycled Water Mains RXXX R001 – High St
Sewer Pump Station Asset number - SPSXXX SPS123–C–XXXX
Sewerage Treatment Plant Asset number - STPXXX STP123–C–XXXX

Asset number - SGSXXX
Sewer Gauging Stations SGSXXX-C-XXX
Asset number - SOCXXX
Sewer Odour Control Facility SOCXXX-C-XXX
PSSXXX
Pressure Sewer Systems PSSXXX-C-XXXX
Sewer Flow Control Facility Asset number - SFCXXX SFC123–C–XXXX
Sewer Reticulation (other than sewer backlog) SWRXXX SWR001–C–XXXX
Sewer Siphon SIPXXX SIP123
Sewer Backlog Backlog project number – BAXXX BA009–C–XXXX
Emergency Relief Structure ERSXXX ERSXXX-C_XXXX
Main & Branch Sewers Please refer to Functional Design Statement
Electrolysis Point Asset number ESXXXX ES0001
In Table 1, A represents a single letter character and X represents a single numeric character

6.5.2 Drawing Format Rules
a) All new drawings shall be identified using the numbering format shown in 6.5.1 above and shall be
displayed in the ”Yarra Valley Water Drawing Number” title box of the drawing.
b) The version (or revision) number is not considered part of the drawing number but the drawing shall
be displayed in the “Revision Number” box of the drawing using a sequential sequence of letters
starting at 1 for revised drawings once the drawing has been issued for construction.
c) Note that the revision number requires to be updated in both the title bar and the revision table
Preliminary Issued for Construction &

As Constructed
A 1st revision 0 Drawing issue

B 2nd revision 1 1st revision
C 3rd revision 2 2nd revision
3 3rd revision
d) Drawings should not appear in multiple "sheet" formats. That is drawing SPS123-E-0002 should not
have SPS123-E-0002 Sheet 1 of 2 and SPS123-E-0002 Sheet 2 of 2. Each drawing should have its
own number - in this example, the two "sheets" would be SPS123-E-0002 and SPS123-E-0003.
6.5.3 Drawing Issue Description
All drawings should be labelled in the bottom right hand corner with an issue description, which
describes the current stage of design. The following labels can be used:
Preliminary Design – For Issued for Construction

Comment
As Constructed
Detailed Design – For
Comment
Tender Issue – Not For
Construction
6.6 Submission of Digital Files

Digital copies of drawings saved shall use a file name beginning with the drawing numbering format as
identified in Yarra Valley Water Standard Drawing Numbering Format Section 6.5.1 followed by a dash
character and its version (or revision) number as stated Yarra Valley Water Standard Drawing Numbering
Format Section 7.5.2.b.
The following is an example of this drawing numbering format for file naming:
a) Asset ID – Drawing Function – Drawing set number - Revision
b) Example SPS123-G-0001-REV1
c) The file name should not exceed 35 characters
d) The file name should not contain characters such as commas or & symbol

e) Drawings should be delivered to Yarra Valley Water in both digital native formats (DWG) and
PDF.
f) Digital copies of drawings may be saved as files generated by the drawing program, i.e. DWG,
CAD, DGN, TIF etc. files.
g) A full set of final design and as constructed drawings should be provided in PDF format to prevent
inadvertent changes.
h) When the file is opened it should open in the correct file orientation landscape or portrait. Not
sideways or upside down.
i) For projects with more than 10 drawing files the contractor must also submit the summary of
drawings for upload on the Yarra Valley Water Bulk Upload Drawing excel template. The Yarra
Valley Water Bulk Upload Drawing excel template is available from your Yarra Valley Water’s
Superintendent.
6.7 Modification of Existing Assets
Any new drawings made for a new or existing installation facility, station, plant or site shall comply with
Yarra Valley Water Standard Drawing Numbering Format Section 6.5.1.
All drawings that require modification as part of a facility upgrade, should be digitally updated retaining
the original drawing number with the appropriate new drawing revision.
Yarra Valley Water does not accept handwritten mark-ups and any changes to drawings should be
digitalised.
The Drawing List page should be updated to include additional drawings or obsolete drawings.
6.8 Obsolete drawings
A summary of drawings with revision updates should be provided to Yarra Valley Water. Revision
numbers should follow the relevant design or construction sequential sequence of letters starting at 1
for preliminary drawings. Once the drawing has been issued for construction
6.9 Procedure for Yarra Valley Water Typical Drawings

6.9.1 Typical Drawings by Asset Type
The numbering format of final drawings shall follow the format in Standard Drawing Number Format
Clause 4.1 but the ID shall be 000. The following is an example in relation to sewage pumping stations:
SPS000–G-0001
6.10 Revisions Design Stage
Any revisions to an As-Constructed drawing shall be indicated using capital letters starting from A.
6.11 Miscellaneous Typical Drawings
Miscellaneous typical drawings (MTD) refer to those drawings which are not solely identified with a
particular asset type. Typical drawings for the following components (or secondary assets) fall under
this category:
• Davits and guard railings
• Flow meters
• Sewer siphons

• Cathodic protection for steel mains
The format for the miscellaneous typical drawings is as follows:

MTD-Abbreviation of the component-Function-Drawing set number
The above components are to be abbreviated as DG, FM, SN and CP respectively. As an example, the
first drawing for davits and guard railings should be:
MTD-DG-G-0001
6.12 Other As Constructed Documentation
6.12.1 General Testing information

The following testing information is required to be submitted with the As Constructed information where
applicable:
• Pressure tests, water quality test results and chlorination completion certificate in accordance
with MRWA Specification No 04-02.
• Compaction tests in accordance with MRWA Specification No. 04-03.1 – Backfill
Specification
• Any other test results required by the project specific specification, or the MRWA Sewer
Acceptance Testing Specification
6.12.2 Corrosion Test Point Drawings
• Where required, prepare a test point sketch A4 sizing in digital format based on the
Drawings, which includes nearby street boundaries, location of pipeline, location of test point
box and any relevant features that will assist with future location of the test point box or
cables. This shall be drawn on a Yarra Valley Water standard drawing sheet and include
offsets from key features.
• Include on the test point sketch the unique identifying location number supplied by the Yarra
Valley Water’s Superintendent.
• The sketch must be of a quality suitable for inclusion in Yarra Valley Water’s drawing files.
The sketch shall be provided in digital format.
6.12.3 Temporary Cross Connections Additional Information
Additional information is required for the installation and decommissioning of temporary cross
connections please refer to the Temporary Cross Connections Standards section on Yarra Valley
Water’s Standard page https://www.yvw.com.au/help-advice/develop-build/consultants/standards-and-
policies

7 As Constructed Survey Information (Drawings)
As constructed survey information (intended for uploading into Yarra Valley Water GIS system)
The following information is required to be submitted for new or upgraded assets:
a) a digital copy of the “As Constructed” information in either DGN or DXF format. The digital information
is required to be formatted in accordance with the WITS Survey manual. The WITS Survey Manual is
available from https://www.yvw.com.au/help-advice/develop-build/consultants/standards-and-policies
b) A PDF copy of the “As Constructed” survey information. “As Constructed” survey levels are to be red
and design levels to remain in black within the PDF
c) Where the “As Constructed” information relies on survey data, the survey must be completed by a
practising licensed surveyor and use a vertical control network based on Australian Height Datum
(AHD) and a horizontal control network based on Geodetic Datum of Australia (GDA94).
d) Electrofusion joints shall be shown on the “As Constructed” survey information drawings and located
on accompanying CAD files (GDA co-ordinate system). The data shall include depth, the date of
jointing and the manufacturer and pressure rating or standard dimension ratio (SDR) of electrofusion
coupling.
e) Property connections need to be shown with corresponding tie measurements. A detailed offset of the
property connection to the property boundary also needs to be shown where service connections are
involved with Capital Works and Water Mains Renewals.
f) Blank plates and blank ends shall be shown on the “As Constructed” survey drawings and located on
accompanying CAD files (GDA co-ordinate system).
The following information is required to be submitted when an asset or part of an asset is abandoned or
removed:
a) The details marked up information needs to specify where the asset has been abandoned or
removed.
b) All abandoned assets need to be marked up on the original As-Constructed drawings, signed and
dated by the Contractor.
c) Refer to the Standard Construction Specification (YVWCD-2-6628) for specific abandonment
installation requirements which should be detailed on the As-Constructed drawings.
d) The Contractor must provide Yarra Valley Water all updated digital drawing sets (As Constructed &
As Constructed survey information) relating to the abandonment in file types DWG, PDF, DXF and
DGN.
Validated “As Constructed” drawings shall be provided to the Yarra Valley Water’s Superintendent prior
to the award of Practical completion or Acceptance of Works. The asset will not be commissioned until
the digital versions of the as-constructed survey drawings are available.

8 As constructed formats and associated files for Development
Industry Data
Water Submissions (Drinking Water & Non-Drinking Water)
DGN Linked – Has following files
Filename.Wat – Graphics file (can also have extension Wa1)
Filename.225 – nodes (can also have extension dbl)
Filename.201 – pipes (can also have extension dbl)
Filename.202 – valves (can also have extension dbl)
Filename.205 – hydrants (can also have extension dbl)
Filename.211 – Other (can also have extension dbl)
DGN Unlinked – Has following Files
Filename.Wat – Graphics file (can also have extension Wa1/dgn)

Filename.nod
Filename.pip
Filename.fit
DXF Unlinked – Has following files
Filename.dxf – Graphics file

Filename.nod
Filename.pip
Filename.fit
Sewer Submissions
DGN Linked – Has following Files
Filename.sw1 – Graphics File (can also have extension sew/dgn)

Filename.301 - (can also have extension dbl)

DGN Unlinked – Has following files
Filename.sw1 – Graphics File (can also have extension sew/dgn)

Filename.asc
DXF Unlinked
Filename.dxf – Graphics File

Filename.asc
The following is to be provided:

• One electronic copy of each format
• Two A3 size hard copies
• Electrical drawings - Full set of electrical drawings to be printed on A3, laminated and placed
in the document holder in the switchboard
The drawings are to be submitted in Microstation or Autocad format and pdf formats

9 PLC & SCADA
The Operations Reference Manual shall include PLC and RTU functional statements on the operation of
the process control system and any limitations. The support documentation shall contain sufficient and
necessary information to enable Yarra Valley Water to support the system. This information shall include,
as a minimum, program documentation, configuration settings, ‘As Constructed’ drawings and ‘as
constructed’ functional specifications.
Minimum program documentation requirements shall include:
• A complete listing with comments and mnemonic labels for all inputs, outputs and internal
outputs.
• Comments on all ladder logic rungs, function charts etc.
• Input/output allocation tables, with the same mnemonics as used in the program listing.
• Block logic and sequence diagrams.
On completion of the programming, an electronic copy of the PLC and RTU program/code including all
related files necessary to compile, link and run the program shall be supplied in a suitable format to allow
Yarra Valley Water to support and augment the system.
If any changes are made to the program/code, including fixes, upgrades and variations, to the program,
the Contractor shall update all Maintenance Manuals, including all electronic documentation and program
files, with the relevant changes.
Upon final commissioning of plant, the contractor shall include with other documentation the final SCADA
commissioning record containing confirmation that all input/output points have been tested. Yarra Valley
Water may audit results to confirm input/output points have been tested. An electronic copy of the form
can be obtained from the SCADA team by contacting the Yarra Valley Water’s Superintendent.
All code for PLC’s, RTU’s, HMI’s etc are to be forwarded to the Yarra Valley Water’s Superintendent who
will forward it to the Yarra Valley Water SCADA specialist for uploading to Yarra Valley Water’s Device
Change Control Management (DCCM)
Refer to General Specification for new SCADA Sites (YVWCD-2-4743) and PLC Coding Standard
(YVWCD-2-7336) for further details.

10 CCTV (Maximo)
CCTV is intended for upload into Yarra Valley Water Maximo system. All CCTV footage, when required, is
to be provided on USB in a file format playable by Windows Media Player. This will need to be reviewed
by Yarra Valley Water prior to practical completion being issued.
11 Maximo
During construction Yarra Valley Water collects a vast amount of Asset Data which is stored in Maximo.
Your Yarra Valley Water’s Superintendent will provide you with the relevant upload templates to provide
the data to Yarra Valley Water.
The following list provides examples of mandatory data collection, but not limited to as additional
information may be required depending on the asset type.
1) Master Data
2) Equipment List
3) OH&S
4) Hazards
5) Chemicals
6) Asbestos
7) Specialist tools required for maintenance
12 Asset Photos during Commissioning

When providing asset photos during the commissioning process, contractors must follow Yarra Valley
Water's standard asset digital photo image numbering format. The following is an example of this
drawing numbering format:
Asset ID – Description – Date (YearMonthDay)
Example SPS123-Pump2-20191231
The first section of the numbering format uses the specific Asset ID number, shown in the Example as
SPS123. If you are unsure of the asset number, please contact your Yarra Valley Water’s Superintendent.
The second section in the numbering format contains the description of the photo. Ensure that you
number the type of asset i.e. Pump 1, Pump 2, Switchboard 1, Switchboard 2
The third section of the numbering format is the date the photo was taken Day, Month, and Year.
When saving the file;
▪ The file name should not exceed 35 characters
▪ The file name should not contain characters such as commas or & symbol
▪ Photos must be provided to Yarra Valley Water in the following folder structure and filed
under the correct sub folder.
1) Parent folder – Asset number
a) Sub folders – Asset component
i. Sub folders – YearMonthDay (if different to a)

13 Equipment List
Please provided the Yarra Valley Water’s Superintendent with a complete equipment list to ensure that
Preventive Program Maintenance is scheduled within Yarra Valley Water systems.
14 Storage of Data
Storage of Operations Reference Manuals and Maintenance manuals is managed by Yarra Valley
Operations team.
15 Definitions
The various sections and paragraphs in the document are defined and numbered as follows:
Section numbered thus: 1.

Sub-Section numbered thus 1.1
Clause numbered thus 1.1.1
Sub-Clause numbered this 1.1.1(a)

16 Glossary
Clearance The distance required between an asset and another object. Clearance is always
measured from the exterior surface of the asset
Damage Physical damage and interference to assets. Damage includes: coating or lining
damage, dents, scratches, chips, cracks, bending, displacement, perforation,
ruptures, joint opening, disturbance or settlement of backfill or fittings. Interference
includes: preventing or restricting access for operation and maintenance.
Drinking Water Mains The pipelines that convey drinking water to YVW customers. This includes the pipe
and its fittings. Typically these are buried pipelines.
Excavation The movement, removal or placement of soil or other ground materials by removing,
boring or forcing objects into the ground or earth surface.
Facilities YVW Sites associated with water, non-drinking water and sewer assets.
Fittings Isolating valves, air valves, scours, tees, bends, wyes, etc which form part of a water
main
Flow Meter YVW operational asset used to monitor flows in all types of mains
Ground disturbing work Any activity which penetrates or otherwise disturbs the ground. It includes activities,
which cause vibration, shock or application of excessive loads.
Large Mains Water Supply pipes of 225mm nominal diameter and larger.
Non-Drinking Water Mains The pipelines that convey non-drinking water to YVW customers. This includes the
pipe and its fittings. Typically these are buried pipelines.
Pits Buried structures which house fittings.

Pressure Reducing Valve (PRV) Also known as PRS (Pressure Reducing Station) or WBS (Water Break Station)
or, where appropriate RBS (Recycled Water Break Station). A valve fitted with a
dynamic control system to regulate the downstream pressure.
Project The works being carried out by the Proponent.
Protection measure A measure that is used to eliminate or reduce risk of damage to assets.
Rising Main Also known as Pressure Main. Pipework associated with a sewage pumping station
through which sewage is pumped. Typically the pipe operates full and under
pressure.
Sewer Mains Also known as Gravity Sewer. The pipelines that convey sewage from YVW
customers. This includes buried pipes and structures. Typically the pipe operates
partially full.
Proponent Company or the person proposing works that will impact on YVW assets or require
modification of YVW assets.

Sewer Pump Station (SPS) A pump system used to lift sewage from low level via rising main to receiving gravity
sewerage located at higher elevation.
Stakeholder Person or organisation that can affect, be affected by, or perceive themselves to be
affected by a decision or activity.
Tank Also known as Service Reservoir. Used for storing water.

Third party(ies) Individuals, groups of people or organisations other than those associated with YVW
or those being engaged or employed by YVW.
Third party work Undertaking of an activity by a Proponent often involving construction and use of
plant and equipment.
Vicinity Within close proximity to an asset. This is considered to be within 3m horizontal
distance from a pipeline. However, this may be wider depending on the works being
completed and the depth and size of the asset.
Water Main The pipelines that convey drinking water and non-drinking water to YVW customers.
This includes the pipe and its fittings. Typically these are buried pipelines operated
full and under pressure.
Water Pump Station (WPS) A pump system used to maintain pressure in pipeline including supply to tanks and
the supply system servicing customers.
Yarra Valley Water Asset Also called works in the Water Industry Act. YVW owned property including
reservoirs, dams, bores, channels, sewers, drains, pipes, conduits, equipment and
apparatus on, above and under land, and fencing.
Superintendent The Yarra Valley Water employee who has executive oversight and responsible of
the work completed.

17 General Abbreviations
AC asbestos cement
AHBP allowable horizontal bearing pressure
ACA Australasian Corrosion Association
ADWF average dry weather flow
AHD Australian Height Datum
AICV automatic inlet control valves
AS Australian Standard
AS/NZS Australian/New Zealand Standard
AV air valve
CCP crucial control point
CICL cast iron cement mortar lined
Class A Recycled water (Third pipe compatible)
Class B Recycled water Class B water quality specifications, as specified in the EPA Guidelines
Class C Recycled water Class C water quality specifications, as specified in the EPA Guidelines
CP cathodic protection
DI ductile iron
DICL Ductile Iron Cement Lined
DN nominal size
DW Drinking Water
EF electrofusion
EIP environment improvement plan
EPA Environment Protection Authority Victoria
ERS emergency relief structure
FSL finish surface level
GDA Geodetic Datum of Australia
GIS geographic information system
GPS Global Positioning System
GRP glass reinforced polymer
GWI ground water infiltration
H head (in metres)
HDD horizontal directional drilling
HGL hydraulic grade line
ID internal diameter
IC inside diameter (WSA sewerage code)
IL invert level

IO inspection opening
IS inspection shaft
ITP inspection and test plan
kL kilolitre
kPa kilopascal
L litre
m metre
MC maintenance chamber
MSDS Material Safety Data Sheets
MH maintenance hole
ML megalitre
mm millimetre
M&E Mechanical and Electrical
MPa megapascal
MRWA Melbourne Retail Water Agencies
MS maintenance shaft
MSCL mild steel concrete lined
NACE National Association of Corrosion Engineers
NDW Non-Drinking Water
NRW Non revenue Water
OD outside diameter
OHS occupational health and safety
P&ID Piping and Instrumentation Diagram
PDF portable document format
PDWF peak dry weather flow
PE polyethylene
PFD process flow diagram
PIPA Plastics Industry Pipe Association of Australia

PVC polyvinylchloride
PVC-M polyvinylchloride modified
PVC-O polyvinylchloride oriented
PVC-U/ uPVC polyvinylchloride unplasticised
PWWF peak wet weather flow
PCS property connection sewer
QCP quality control point
RC reinforced concrete
RPZD backflow prevention device

RRJ rubber ring joint
RTU remote terminal unit
RV reflux valve
RWTP recycled water treatment plant
SCADA supervisory control and data acquisition
SCJ solvent cement joint
SCL steel cement lined
SN stiffness class
SPS sewage pumping station
SR spigot and recess
SS stainless steel
STP sewage treatment plant
SWJ solvent weld joint
TCC temporary cross connection
TG tongue and groove
TMS terminal maintenance shaft
TWL top water level

VC vitrified clay
VEC Victorian Electrical Commission
UV ultraviolet
VSD variable speed drive
WAC Work As Constructed
WPS water pumping station
WUC Works Under Contract
WSA Water Supply Code of Australia
WSAA Water Services Association of Australia Inc.
WSAA PSXX WSAA Product Specification
YVW Yarra Valley Water
YVWCD-X-XXXX Yarra Valley Water Control document

18 Referenced Yarra Valley Water Documents
The documents in Table 2 are reference documents. If any of these documents are relevant to the
scope of your project, and has not been provided, request the document(s) from The Superintendent.
Table 2 – Reference Yarra Valley Documents
Template Name Yarra Valley Water Link

Control Document (For YVW Project
Managers Only)
Yarra Valley Water Operational Reference Manual YVWCD-2-4988 Link
Sewer Odour Control - Chemical Dosing Facility
Sewer Odour Control - Gas Phase Treatment
Sewer Pump Station Template
Generic Template - Comprehensive List of YVWCD-2-5531 Link
Field/Data for Operations Reference Manuals
Pressure Reducing Station ORM Template YVWCD-2-6716 Link
Water Pump Station ORM Template YVWCD-2-6717 Link
Water Reservoir ORM Template YVWCD-2-6718 Link
Water Quality Dosing Station ORM Template YVWCD-2-7150 Link
General Specification for SCADA Sites YVWCD-2-4743 Link
PLC Coding Standard YVWCD-2-7336 Link
Standards and Requirements for Electrical, YVWCD-2-6423 Link

Instrumentation and Control Works
Standard Construction Specification YVWCD-2-6628 Link
Generic Template - Comprehensive List of YVWCD-2-5531 Link

Field/Data for Operations Reference Manuals
Standard Construction Specification YVWCD-2-6628 Link

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ASSET DATA SPECIFICATION

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Approval Record (This Revision)

Function Position Name Date

Rev No. Amendment By Initials Date

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Figure 1-1: Yarra Valley Waters Construction Documentation Framework

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4.1.2 Water Assets

4.1.3 Treatment Plants

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d) Data Sheets for Component Equipment

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h) Spare Parts Lists

i) Drawings shall include but not be limited to:

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j) Commissioning and Testing Results

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5.5 Maintenance Manual File Naming Convention

5.6 Final File Folder Structure Requirements

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Asset Type Asset prefix Example

Water Pump Station Asset number - WPSXXX WPS617–C–XXXX

Water Reservoir Asset number - WRSXXX WRS009–C–XXXX

Water Tank Asset number - WTSXXX WTS001–C–XXXX

Water Pressure Reducing Station Asset number - WBSXXX WBS003–C–XXXX

Water Monitoring Stations WMSXXXX WMS0003

Water Main Fieldnotes Maximo Work Order

Chlorinators Asset number - WQDXXX WQDXXX-C-XXX

Recycled Water Pump Station Asset number - RPSXXX RPS001–C–XXXX

Recycled Water Reservoir Asset number - RRSXXX RRS004–C–XXXX

Recycled Water Tank Asset number - RTSXXX RTS000–C–XXXX

Recycled Water Pressure Reducing Station Asset number - RBSXXX RBS001–C–XXXX

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Cross Connection Facility RCFXXX (Street name) RCF002 Norris Circuit

Blank plate arrangement RBPXXX (Street name) RBP002 Aitken Boulevard

Recycled Water Treatment Plant Asset number - RTPXXX RTP123–C–XXXX

Recycled Water Reticulation RWRXXX RWR001–C–XXXX

Recycled Water Mains RXXX R001 – High St

Sewer Pump Station Asset number - SPSXXX SPS123–C–XXXX

Sewerage Treatment Plant Asset number - STPXXX STP123–C–XXXX

Sewer Flow Control Facility Asset number - SFCXXX SFC123–C–XXXX

Sewer Reticulation (other than sewer backlog) SWRXXX SWR001–C–XXXX

Sewer Siphon SIPXXX SIP123

Sewer Backlog Backlog project number – BAXXX BA009–C–XXXX

Emergency Relief Structure ERSXXX ERSXXX-C_XXXX

Main & Branch Sewers Please refer to Functional Design Statement

Electrolysis Point Asset number ESXXXX ES0001

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Preliminary Issued for Construction &