E Filing Rules
E Filing Rules
E Filing Rules
NOTIFICATION
These Rules will be called “e-Filing Rules of the High Court of Delhi 2021”. They
will apply to the High Court of Delhi and the District Courts and Tribunals under the
control and supervision of the High Court of Delhi.
These Rules will come into force from the date notified by the High Court and will
apply to such categories of cases and courts and tribunals as would be notified by the
High Court.
1. Preface
These Rules will apply to on-line e-filing and e-filing via Designated Counters and
facilities provided for e-filing through e-Sewa Kendras. These Rules amend and
consolidate the existing Rules and Practice Directions.
2. Definitions
2.1. Action: includes all proceedings instituted in the Court such as suits, criminal
complaints, appeals, civil or criminal writ petitions, revision petitions, contempt
petitions, execution petitions, arbitration petitions, probate cases and interlocutory
applications.
2.2. Administrator: means the Registrar (IT) or an officer appointed by the Chief Justice
for administering and dealing with matters connected with or relating to e-filing for
the High Court. In so far as the District Courts are concerned it would mean the In-
Charge Computer Branch or any other Officer nominated by the District and Sessions
Judge (HQ).
2.3. Bench: means and includes one or more Judges assigned to adjudicate upon Actions
or the Presiding Officer of the Court or Tribunal as the case may be.
2.4. Designated Counter: means and includes that counter which finds mention in
APPENDIX – I & APPENDIX – IA concerning the High Court and District Courts
respectively and those that may be included or excluded therefrom from time to time.
2.5. District Courts: means and includes the courts established and functioning under the
control and supervision of the High Court.
2.6. E-Committee: means the Committee constituted and mandated by Hon‟ble Chief
Justice of India from time to time.
2.7. Electronic Filing (e-filing): means e-filing as prescribed through the Internet (at the
web portal of the Court) and through the internet/intranet at Designated Counters,
unless the context requires otherwise.
2.8. Evidence: means and includes evidence as defined under the Indian Evidence
Act,1872.
2.9. High Court: High Court means the High Court of Delhi.
2.10. Objections: means and includes deficiencies and errors pointed out by the Registry
concerning the Actions instituted in the Court.
2.11. Opposite Party: means defendant(s), respondents, judgment debtor(s) and non-
applicant(s).
2.14. PDF/A: means an ISO-standardized version of the Portable Document Format (PDF)
specialized for the digital preservation of electronic documents.
2.15. Physical Filing: means Actions and pleadings filed as hard copies.
2.17. Registry: means and includes the Registry of the High Court and the Filing Centre of
the concerned District Court.
2.18. Statement of Defence: means and includes written statements, replies, counter-
affidavits and additional or supplementary affidavits.
2.19. Sterile Environment shall include environment protected from dirt, humidity, fluids,
extreme temperatures, external electric, nuclear and magnetic fields.
2.20. Technical failure: means a failure of the court's hardware, software, and/or
telecommunications facility which results in the impossibility of submitting a file
electronically. Technical failure does not include malfunctioning of the equipment of
the person submitting an e-file.
2.21. Third Party: means and includes any person or entity seeking to become a party or to
intervene in an Action.
2.22. Tribunal means and includes all Tribunals under the control and supervision of the
High Court.
2.23. Working Day: means and includes a day when the Registry of the Court is working
under the Calendar published or as directed by the Court.
3. General Instructions
3.1 Online e-filing shall be made by visiting the web portal of the Court1.
3.2. Except as provided in these Rules, Actions, whether in fresh, pending or disposed of
cases, will be filed electronically by an advocate or litigant in person from their home,
office or other remote location in the manner provided in these Rules.
3.3. Any person who is unable to access the e-filing portal would be entitled to make use
of the facilities provided at the Designated Counters for that purpose upon payment of
charges if stipulated.
3.4. For the moment the maximum size of the e-file is fixed at 100 MB for the High Court
and 20 MB for the District Court, subject to enhancement of the e-file size upon a
notification being issued in that behalf by the Administrator. Where the High Court is
concerned, in case the size of the e-file exceeds 100 MB, the Advocate or litigant
should visit any one of the Designated Centres for enabling e-filing through the
intranet. Likewise, where the District Courts is concerned, in case the size of e-file
exceeds 20 MB, the Advocate or litigant should either split the e-file in parts not
exceeding 20 MB or seek the assistance of the E-Sewa Kendra located at the
concerned District Court.
4.1. Persons other than Advocates and litigants in person who are already registered on the
Court web portal will take the following steps to register themselves.
i) Advocates
1
For the High Court http://dhcefiling.nic.in:8080/eFiling/. For District Courts and
Tribunals https://efiling-dl.ecourts.gov.in/
2
For High Court http://dhcefiling.nic.in:8080/eFiling/ GetRegistration.do. For District Courts and
Tribunals https://efiling-dl.ecourts.gov.in/register.
only).
4.2 Litigants in person shall submit an affidavit/undertaking that they have not
engaged an Advocate in the Action. A litigant in person who subsequently engages an
Advocate shall make an application before the Administrator for transferring the data in
respect of the Action to the Advocate‟s account in. Once the Administrator allows the
application, the data in the Action shall be transferred in the user account of the
Advocate. The litigant in person will not be in a position to modify the data of the
subject Action, without the permission of the Administrator. As regards the District
Court, as and when the application is made available, the relevant procedure to be
followed shall be notified by the Administrator.
4.3. A login ID will be allotted on the next working day if the application is found
complete in all respects. The procedure for registration is set out qua High Court and
District Courts in APPENDIX – II & APPENDIX – IIA respectively.
5. Frame of Pleadings
The pleadings should be clear and concise. Parties and third parties should set forth
their claims/averments in separate paragraphs. The statement of truth/ affidavit of the
concerned person must bear their signature. Opposite parties should also file their
replies under sequentially numbered paragraphs and headings (such as Preliminary
Objections and Objections on Merits).
6. Formatting
6.1. All the original typed text material including notice of motion, memorandum of
parties, main petition or appeal, interlocutory application(s), reply, status report,
affidavit, documents, will be prepared electronically using the following formatting
style:
Paper size : A-4 (29.7 cm x 21 cm)
Top Margin : 2 cm
Bottom Margin : 2 cm
Left Margin : 4 cm
Right Margin : 4 cm
Alignment : Justified
Font : Times New Roman
Font size : 14
Line spacing : 1.5
(for quotations and indents – font size 12 in single line spacing)
6.2. The document should be converted into Optical Character Recognition (OCR)
searchable Portable Document Format (PDF) or PDF/A using any PDF converter or
in-built PDF conversion plug-in provided in the software. PDF/A is the preferred
format.
6.3. A document which is not a text document and has to be enclosed with the Action
should be scanned using an image resolution of 300 DPI (Dots per inch) in OCR
searchable mode and saved as a PDF document. The procedure for converting a
document into an OCR searchable PDF as mentioned above and as required in clause
8.1 is set out in APPENDIX – III.
7. Digital Signatures
7.1. The PDF document shall be digitally signed either by the parties and/or by their
Advocate. The digital signatures shall be appended on such places on the PDF
document as prescribed under the extant rules. If neither the party nor the Advocate
who has been engaged possesses a digital signature, a print out of the Action shall be
physically signed by the party concerned and/or their Advocate in accordance with
rules and it shall thereafter be scanned and uploaded.
7.2. A List of recognized Digital Signature Providers and the procedure involved in
appending single or multiple signatures is set out in APPENDIX – IV.
7.3. A litigant in person or advocate who does not possess a digital signature issued by the
competent authority can authenticate e-filed documents by e-Sign based on Aadhaar
authentication. In addition to the above, for the District Courts a litigant in person or
advocate who does not possess a digital signature issued by the competent authority
can authenticate e-filed documents by making use of One Time Password (OTP)
transmitted to the mobile phone of the concerned person.
8.1. The text documents and scanned documents set out in clauses 6.3 and 7.1 should be
merged as a single OCR searchable PDF file and should be book-marked as per the
Master Index, duly approved by the Registry. The procedure in this behalf is, set out
in APPENDIX – V.
8.2. The merged documents should be uploaded at the time of on-line e-filing. Screenshots
of the manner of accessing the on-line e-filing portal and for the filing of the main
case and documents including written statements, replies, replications, rejoinders,
affidavits and evidence by way of affidavit in a pending case are set out in
APPENDIX – VI & APPENDIX – VIA concerning the High Court and District
Courts respectively.
8.3. Once e-filing is accepted, the filing or registration number shall be notified to the
Advocate or litigant in person.
8.4. In so far as evidence in the form of an electronic record, such as audio and/or video
files, which are to be filed in the High Court as set out in APPENDIX – VII shall be
followed. As and when this facility is made available for District Courts, the
procedure to be followed will be notified by the Administrator.
8.5. Special Characters are not allowed while e-filling Memo of Parties and Advocate
remarks.
The period (.) character used consecutively in the middle of the file name or at the
beginning or end of the file name.
File names should not exceed 45 characters in length, including spaces. Single space
must be counted as one character each.
8.7. Online e-filing shall not be watermarked or encrypted. The e-filed documents shall
not contain any virus, malware, spam-ware, trojan horse or the like. All the e-filed
documents shall be legible and free of markings, track changes or annotations.
Court fee and other charges can be paid either electronically by purchase on the online
facility provided by the authorised agency or from the Designated Counters provided
for the purpose in the High Court and District Courts or from any authorized court fee
vendor. The Transaction ID provided upon payment of court fee and other charges is
required to be entered in the appropriate field at the time of on-line e-filing.
10. Retention of Originals
10.1. Originals of the documents that are scanned and digitally signed by the Advocate or
the litigant in person at the time of e-filing should be preserved, for production or
inspection, as may be directed by the Bench.
10.2. The signed vakalatnama, signed and notarized/attested affidavit and any other
document whose authenticity is likely to be questioned should be preserved, at least,
for two years till after the final disposal of the Action. Final disposal shall include
disposal of the Action by the superior appellate court.
10.3. Notwithstanding anything above, the following documents will have to be preserved
permanently:-
10.4. The responsibility of producing the originals and proving their genuineness shall be of
the party that has electronically filed scanned copies of the document.
Free of cost access will be available to the authorized person(s) in respect of data e-filed
by any of the parties to an Action, as is presently being provided qua pending Actions.
This facility shall be in addition to the procedure put in place for obtaining certified
copies.
Exemption from online e-filing and e-filing via Designated Counters qua either the
entire pleading or a part of the pleadings and/or documents, may be permitted by the
Bench upon an application being made for that purpose or by Hon‟ble the Chief Justice
upon issuance of an appropriate order on the administrative side, albeit in the following
circumstances:
i) where on-line e-filing is for reasons set out in the application not feasible; or
ii) where there are concerns about confidentiality and protection of privacy; or
iii) where the document cannot be scanned or filed electronically because of its size,
shape or condition; or
iv) where the online e-filing portal is either inaccessible or not available for some
reason; and/or
v) for a just and sufficient cause.
In addition to the prescribed mode of service, notices, documents, pleadings that are
filed electronically may also be served through the designated e-mail IDs of Registry
officials to the e-mail address of the advocates or parties, if available. E-mail IDs of
Registry officials will be published on the Court website to enable the recipients to
verify the source of the e-mail.
14.1. Wherever limitation/time limits apply, it will be the responsibility of the party
concerned to ensure that the filing is carried out well before the cut-off date and time.
The date of e-filing will be taken as that date when the Action is electronically received
in the Registry within the prescribed time on any working day. For computing the time
at which e-filing is made, Indian Standard Time (IST) will apply.
14.2. E-filing through Designated Counters will be permissible up to 1600 hours on any
court working day. Online e-filing carried out after 1600hours on any day, will be
treated as the date which follows the actual filing date provided it is a court working
day. Actions filed on a day declared as gazetted holiday or on a day when the court is
closed, will be regarded as having been filed on the next working day. For the
computation of limitation, online e-filing shall be subject to the same legal regime as
applicable to the physical filing, save and except as provided hereinabove.
14.3. The facility for online e-filing through the web portal shall be available during all
twenty-four hours of each day, subject to breakdown, server downtime, system
maintenance or such other exigencies. Where on-line e-filing is not possible for any of
the reasons set out above, parties can either approach the Designated Counters for e-
filing between 10 am to 4 pm on court working days or take recourse to the physical
filing. No exemption from limitation shall be permitted on the ground of failure of the
web-based online e-filing facility.
14.4. Provisions for limitation governing online e-filing will be the same as those
applicable to the physical filing. The period of limitation for such actions will
commence from the date when e-filing is made as per the procedure prescribed in these
Rules.
All caveats can be filed on-line. In so far as the High Court is concerned, the procedure
is set out in Appendix– VIII. As regards the District Court, as and when the
application is made available, the relevant procedure to be followed shall be notified by
the Administrator.
16. Hard Copies of Pleadings and Documents filed Electronically
Advocates, as well as parties, may print hard copies of all pleadings and documents
filed electronically for their use in the court or elsewhere. The Registry will wherever
required to prepare hard copies for official use.
E-filings will be stored on an exclusive server maintained under the control and
directions of the High Court / E-Committee. Each such filing will be separately labelled
and encrypted to facilitate easy identification and retrieval. The security of such filings
will be ensured. Access to e-filings would be restricted in the manner provided herein
above and as may be notified from time to time. For continuity of operations in case of
disaster, natural calamity or breakdown, a mirror image of e-filings available on the
servers located in the Court may be maintained at different geographical locations, as
decided from time to time by the High Court / E-Committee.
Provided for marking electronic records as exhibits in the course of the trial, the
protocol set out in Appendix IX shall be followed qua the Actions instituted in the
High Court. As regards the District Court, as and when the application is made
available, the relevant procedure to be followed shall be notified by the Administrator.
However, the mere assigning of a unique number to the electronic record will not
amount to the authentication or proof of such electronic record. Nothing in these rules
shall be construed as dispensing with the proof of the electronic record as required
under the law.
18.1. The e-filing made by an Advocate/litigant in person will be rejected if they do not
follow the protocol mandated by these Rules or practice directions.
18.2. Subject to such further directions as may be issued, it would not be obligatory on
the part of the opposite party to accept pleadings and documents by email. In such an
eventuality, hard copies of pleadings and documents will have to be provided to the
opposite party. In such circumstances, the plaintiff/ petitioner can be called upon to
deposit the charges calculated based on the number of pages per defendant/respondent
which are required to be photocopied. This facility will be provided by the Registry on
a written request being made by the defendant(s)/respondent(s).
18.3. The Registry will communicate the objections, if any, regarding the cases filed by
email/SMS/web hosting to the concerned Advocate/litigant in person. After the
objections are cleared the case will be processed for listing and the Advocate/litigant in
person will be informed including by email/SMS.
APPENDIX – VII Procedure for filing of all evidence in the form of an electronic
record, such as audio and/or video files, etc.
TO REGISTER:
4.) Click
“Register”
Button to
register your
profile
The login ID will
be allotted on the
next working day,
only if, the
application is
found complete in
all respects.
APPENDIX-III
There are many free & trial version software available online that can be
downloaded from internet for creating OCR in PDF files. These includes
PDF -XChange viewer, Acrobat Adobe, Abbyy FineReader etc.
Open the PDF file containing a scanned image you wish to Convert in
OCR Format
Select
“Recognition“
Select “Output“
Image Quality
at least 300 dpi
Click “OK“
Document in
OCR Format
APPENDIX - IV
3. Select Source
4. Select Destination
1. Select Digital
Certificate
2. Select your
Name.
3. Click OK
1. Go to
Destination
Folder &
check
Digitally
signed PDF
File
3. Digital
Signature
APPENDIX - V
There are many free software program available online that can be
downloaded from internet for creating bookmarks in PDF files. These
includes Foxit Reader, Abbyy FineReader, Adobe Acrobat etc.
Right-click the
selection and
click Add
Bookmark…
on the shortcut
menu or Press
Ctrl+B Click
on Add
Bookmark
(Bookmarks
panel will open)
Using Foxit Reader – free trial
2. By default, the
newly created
bookmark will
point to the start
of the current
page.
Only Registered Advocate/ Party In Person can file the cases
If you fail to Logout your account will be locked & activated after 30 minutes.
As a user of the E-File Application, you can change your password anytime. However it will be mandatory
for the new user to change the password at the time of first login.
A valid E-Filing Application password must be at least eight characters in length and contain at least one
special character one capital letter & one number.
The password should not be the same as or a subset of your User ID. Other methods of protecting your
password identity is to make sure that it is not easily discernible, such as a common name or location and
should not be posted or stored in a location easily accessible by others.
If you forget your password, you may reset your Password by using Forgot Password link.
1) After login to e-filing
system you will get the
status of the cases filed
under different
categories MAIN,
APPLICATION,
DOCUMENT &
DRAFT
2.) There are two main
menu items
i) e-Filing :-Under this
menu there are following
sub-menu items
1. Main Case
2. Application
3. Document
4. Vakalatnama
5. Caveat
ii) Inbox :- Under this menu
there are sub-menu items
6. Main Case Inbox
7. Application Inbox
8. Document Inbox
9. Caveat Inbox
10. Previously Filed Cases
11. Draft Inbox
12. Caveat Match
13. Add Reference No for
mentioned cases
1. Enter Petitioner / Plaintiff
details
4. To add another
respondent details, click
on “ADD”.
•Select Case Type
(Mandatory)
You can choose any option to fill and can go to the next page anytime.
•Select Court Name
File is forwarded to
scrutiny assistant.
Diary number
Diary Year
Reference Number
Please Save
1.) In the system there is
facility of tracking the
status of different types of
filings viz Main,
Application etc.
3.) In DEFECTIVE
option are given to
REFILE the defective
cases, after removing the
objections.
1.) Option to enter
remarks with respect to
every defect(s) raised by
scrutiny assistant.
Year
Case Case
Type No.
1)Select Filing Type
Select the Type of filing you
want to do
3) Select document
To upload
4) Click on Save
button to submit the
Filing.
After uploading, following screen will appear with the Diary number for
the case you have filed
File is forwarded to
scrutiny assistant.
Year
Case Case
Type No.
1) Select Type of Document
for Uploading
2) Select Party
4) Select document
To upload
Authored by
R.Arulmozhiselvi,
Ubuntu cum CIS Master Trainer;
OSD, Tamil Nadu State Judicial Academy .
A step by step guide for efiling
(For High Courts & District Courts of India)
Circulated by
e-committee,
Supreme Court of India.
Authored by,
R. Arulmozhiselvi, M.L.,
Ubuntu cum CIS Master Trainer,
OSD, Tamil Nadu State Judicial Academy,
Tamilnadu Judicial Service.
Disclaimer
Guide for e filing in High Courts & District Courts of India. (Page 1 of 14) Circulated by e-committee,Supreme Court of India.
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1.5. Login
1.6. Dashboard :
Guide for e filing in High Courts & District Courts of India. (Page 2 of 14) Circulated by e-committee,Supreme Court of India.
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Dash board is the most important page from where you can keep track of the e filed cases digitally
under two head (a) My e filing status and (b) My e filed cases. Let us see one by one.
The e filing status shows the cases pending for acceptance, the cases not accepted, cases which
have deficit court fees the cases pending for scrutiny and which are defective. There is another
wonderful option under Draft where you can store all your drafts which are ready for e filing.
Under e filed cases you can see your list of e filed cases, e filed documents, deficit court fee paid,
the list of Interlocutory Applications(IA), the list of Rejected Cases, the list of Idle/ Unprocessed e-
Filed cases. So once you e file your case you
can keep track of the case digitally using dashboard option without
even visiting the court complex.
Guide for e filing in High Courts & District Courts of India. (Page 3 of 14) Circulated by e-committee,Supreme Court of India.
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Check all the particulars and if it is correct then click on submit button .If you want to make any
corrections then click reset button .
Guide for e filing in High Courts & District Courts of India. (Page 4 of 14) Circulated by e-committee,Supreme Court of India.
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Though there are optional forms and optional fields it is advisable to fill up all the details because
only then you can have a complete digital picture of your e filed case. And don't forget that after
filling up each and every
form click “SAVE” and then “NEXT” .
After adding all the details you will get the message as respondent added successfully
If you wish to fill up any extra information regarding complainant or accused, like the Passport
number, Pan card number, Fax number, Phone number Alternate Address it can be filled up under
this form. Though this form is optional it is advisable that these all particulars to be filled up as far
as possible. After filling up the extra information, click on Save button and; then Click on Next
button. But If you do not want to fill the extra
Guide for e filing in High Courts & District Courts of India. (Page 6 of 14) Circulated by e-committee,Supreme Court of India.
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The Extra Party information arises in cases where there are more than one parties on the
Complainants/Accused side or on the Petitioners/Respondents side or on both sides. Though this
Form is also optional, it is highly recommended that it need to be filled up because once this form
is submitted it cannot be modified later .
Guide for e filing in High Courts & District Courts of India. (Page 7 of 14) Circulated by e-committee,Supreme Court of India.
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1.9.8. Act-Section:
Fill the details of the Act and Section and save the details and then click Next tomove to
the next form .
● Uploaded and later on e signing using mobile OTP. You can choose any one optionand then
proceed further by clicking SAVE and NEXT .
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When you have documents to upload use this option and upload the documents. Choose the
document type, document title and attach the document file which should not be more than 50 MB
and click upload. The uploaded document will be displayed. If you have wrongly uploaded any
document you can use the delete option and the delete it Then, you may upload the correct
document. Once all the documents are uploaded, click on Next button.
Guide for e filing in High Courts & District Courts of India. (Page 9 of 14) Circulated by e-committee,Supreme Court of India.
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● Click on Send OTP button. Then, type the OTP received in the mobile number ofthe
applicant and then Click on Verify OTP button.
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● After the verification of (i)the applicant and (ii) the Advocate, then Click on the
Next button.
1.9.14 . View:
After filling up all the details, the filled up form details can be
viewed using the „EXPAND ALL” option or click on + to view
the details against each category.
SUBMIT”
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After final submit you will get the message that the e filing case number XXXXsubmitted
successfully for approval of e filing admin.
out case by looking into the e filing no, case details, date and time of submission.
and click on the e filing number of the concerned case as shown below.
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Guide for e filing in High Courts & District Courts of India. (Page 13 of 14) Circulated by e-committee,Supreme Court of India.
1.14. Logout:
Lastly, you can log out from the current session by going to the Home in the dashboard and then
click on the log out icon on the right side top of the screen.
1.15. Conclusion:
Thus you can successfully e file a new case in the online e filing portal which has the added
advantage of keeping track of the status of the case digitally through Dashboard options. So keep
e filing new cases through e filing portal and join the new band of„Digital Era Advocate”.
2. Where the electronic record is contained in an electronic device it shall, before being produced,
be imaged for being produced on to a removable media.
3. The electronic record shall be accompanied by a memo [see Form A below]. The details and
columns shall be filled up to the extent the information is available. Where the Operating
System and software required to read/view/access the electronic record is unavailable, it shall
be provided by the party producing the electronic record in a separate storage media.
4. Upon the receipt of the electronic record, the hash value thereof shall be verified by the
Registry and the electronic record shall be transferred forthwith to the server of the Court
following the protocol set out as under:
• Image of the electronic record shall be received only by the authorized personnel.
• Image of the electronic record shall be accompanied by a memo (Form A) by the party
tendering it.
• There shall be a dedicated server for receipt and storage of electronic records with
clearly specified access rights.
• A standardized procedure, as reviewed and updated from time to time, shall be followed
for the verification of the details mentioned in the memo accompanying the electronic
record.
• The file structure of the electronic record based on the case number and the unique
reference number shall be generated through the software. For example, Case Number
Unique Reference Number of the Electronic Record
• No electronic record in auto-erase mode shall be received. Every electronic record will
be preserved in read-only mode.
• Logs shall be maintained for all actions and the entire process shall be automated.
5. Where confidentiality is sought in respect of the whole or any part of the electronic record,
directions may be sought from the Court concerned.
6. The extant rules (of the Court concerned) regarding retention and production of original
documents will apply mutatis mutandis to electronic records produced in terms of these rules.
7. Upon verification and transfer, a unique number will be assigned to the electronic record by the
Registry. Such a unique number shall be made available to the person tendering such electronic
record.
8. After a unique number is assigned, the storage media will be returned to the party/counsel
concerned.
9. A separate register in the prescribed format shall be maintained in every Court or Court
complex as the case may be, of the electronic records received, verified and transferred to the
server.
10. Till such time the electronic record is transferred to the server and returned to the person
tendering it, the storage device containing the electronic record should be placed in antistatic
and magnetic proof or another such appropriate envelope, to be provided by the party. Such
envelope will be appropriately labelled, by the party with the details of the case and the
electronic record in the manner indicated below:
Such envelope should be kept in a sterile environment. After the electronic record is transferred
as per the protocol hereinabove, the envelope will be returned along with the storage media. In
any event, the storage media and the envelope will not be retained beyond one week, unless
otherwise ordered by the Court.
11. The Registry shall maintain logs documenting all processes and protocols for electronic records
created in the normal course of business.
12. The court concerned will display on the website the list of the operating systems and the
softwares available in the court system. Guidance notes will be uploaded on the websites of the
High Court and District Courts.
14. These rules/guidelines do not deal with the destruction of electronic records or devices which
have not been collected under clause 11. These will be governed by the rules framed by the
Court concerned for that purpose, as the case may be.
15. These rules will apply also to the production of electronic records during the cross-examination
of a witness in the course of the trial.
FORM A
Case No. –
4) Select document
to be upload
1. Image of the electronic record shall be retrieved from the server of the Court during the stage of
trial after verifying its authenticity with reference to its hash value and metadata.
2. Where an electronic record is printable, its print out shall be marked as an exhibit as per
applicable rules and practices. This print out so marked as an exhibit be scanned, electronically
signed by the Judge and uploaded on to the Court server as the exhibited electronic record.
3. Where the image of the electronic record is in the form of an audio recording of a conversation,
the parties concerned shall produce transcripts of the recorded conversation. The transcripts must
bear all material particulars including the date, time and duration of the recordings, the mobile
phone numbers with IMEI numbers of the handsets used and the names of the purported
conversationalists. The audio recording shall be played in the Court. The matching transcript of
such audio recording will be marked as an exhibit as per applicable rules and practices. The
exhibited transcript of the audio recording will be scanned, electronically signed by the Judge and
uploaded on to the Court server as the exhibited electronic record.
4. Where the image of the electronic record is in the form of an audio recording of a music clip,
tune, etc. The audio file may be accessed with the help of prescribed „audio file visualiser‟
software for viewing and analysing the contents of music audio files; for viewing their
waveforms, audio visualisations such as spectrogram views, with interactive adjustment of
display parameters. The relevant portion(s) of the audio data may be annotated by adding labelled
time points and defining segments, point values, curves, overlay annotations on top of one
another with aligned scales, and overlay annotations on top of waveform or spectrogram views,
etc.;
5. Where the image of the electronic record is in the form of a video recording, the same shall be
played in the Court. The proceeding of the Court in which the video record is played, statement of
the witness including cross-examination in respect of any part of the video record shall be video
recorded to form part of the record of the trial. This video recorded deposition of the witness be
treated as an exhibit. The Court in its order sheet must record in detail the persons identified by
the witness and any other material aspect of the deposition/cross-examination concerning all / any
part of the video record played in the Court. Time frame in the video be also mentioned in the
order, wherever required.
Notification stands published in Delhi Gazette Extraordinary, Part II, Section I, No. 6 (NCTD No. 476) dated 25.02.2022