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MAHARAJA AGRASEN MEDICAL COLLEGE, AGROHA

(HISAR)

TENDER DOCUMENT
Replacement of LT panel and cables of laundry and Tek Chand auditorium
at MAMC, Agroha

1 Name of Work Replacement of LT panel and

cables of laundry and Tek Chand
auditorium at MAMC, Agroha.
2 Period of Work 30 days
3 Estimated Cost 5.0 lakh (Rs.Five lakh only)
4 Cost of Documents Rs.500/-(Rupees Five hundred only) Non-
Refundable
5 Earnest money to be deposited Rs.10000/- (Rs. Ten thousand only)
Refundable
6 Last Date &Time for submission of Tender 18.07.2023 at 3:00PM
7 Date of opening of Technical Bids 19.07.2023 at 2:00PM
8 EMD & FEE Online as per tender portal
9 Copy of NIT detailed below Page 1 to 15
10 Annexure-A DNIT (Technical Specification)
11 Annexure-B Pre-Qualifying requirements of tenders
12 Annexure- C Instruction to Bidders
13 Annexure-D General Terms & Conditions

14 Annexure-E List of Approved Manufactures

15 Notice Inviting Tender is available at Official website of M.A.M.C., Agroha i.e.

www.mamc.edu.in

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Annexure- A
Technical Specifications
Name of Work:- Replacement of LT panel and cables of laundry and Tek
Chand auditorium at MAMC, Agroha
Rate to be quoted
by the contractor
Sr. (in rs.)
Description Unit Qty.
No. in in
figure word
1 Supply and erection of MCCB single pole/ 4 pole on existing wall/ Each 21
pedestal/panel including bounding to earth and making necessary
connections required to complete the job in all respect up to the entire
satisfaction of the engineer -in-charge of the work.HSR23.22.1
23.22.1.3 TRIPLE POLE MCCB 16 TO 100 AMP 25 KA
2 23.22.1.12 FOUR POLE MCCB 300 to 400 AMP 50KA Each 1
3 MCCB enclosure made of sheet steel suitable for mounting MCCB of Each 11
following rating HSR 23.22.2
23.22.2.1 MCCB up to 125 Amp. FP
4 Supply and erection of sheet steel enclosures 1pole/2 pole/4 pole Each 1
on wall/on existing pedestal complete as required. HSR 23.22.3
23.22.3.2 S.P.N. or DP enclosure suitable for DP MCB
5 Supply and erection of double door sheet steel enclosure distribution Each 1
board suitable for MCBS and ELCBS etc. recessed in wall including
bonding to earth with all labour and material required to complete the
job in all respect up to the entire satisfaction of the Engineer-in-Charge
of the work. HSR 23.22.4
23.22.4.5 TPN DB horizontal type Double Door 4 way
6 Supply and erection of miniature circuit Breaker 240/415 V in the Each 12
existing distribution board including making necessary connections:-
HSR 23.22.5
23.22.5.1 6 amp. to 32 amp Single Pole
7 23.22.5.3 6 amp. to 32 amp Double POLE Each 1
8 23.22.5.8 40 amp to 63 amp. MCB's FOUR POLE Each 1
9 Earthing with G.I earth plate 600mm x600 mm x 6mm thick Each 2
including accessories and providing masonry enclosures with cover
plate having locking arrangement and watering pipe etc.
(but without charcoal or coke and salt) etc. complete as required.)
HSR 24.1.3
10 Extra for charcoal or coke and salt for G.I. plate or copper plate earth Each 2
electrode. HSR 24.1.5
11 Providing and fixing 25 mm x3 mm G.I strip in 40 mm dia G.I. pipe from Mtr. 8
earth electrode as required. HSR 24.1.7
12 Providing and fixing 25 mm x 3 mm GI strip on surface or in recess for Mtr. 30
connections etc. as required with all labour and material. HSR 24.1.8
13 Supply and erection of MS cable tray , duly pained as required Mtr. 100
including erection of the same on wall or ceiling with necessary

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fixture and other material required to complete the job in all

respect up to the entire satisfaction of Engineer-in Charge of the
workMS perforated cable tray HSR23.23.6
23.23.6.1 painted with powder coating 100 X 50
X 2 mm
14 Laying of underground cable 0.75 metre below ground level Mtr. 80
covered without sand and bricks including excavation and refilling of
trenches. HSR 24.2.2
24.2.2.3 50 sqmm to 150 sqmm 2 to 4 core
15 Laying and fixing of cable on surface/ cable tray etc as required HSR Mtr. 250
24.2.4
24.2.4.2 16 sqmm to 35 sqmm 2 to 4 core
16 24.2.4.3 50 sqmm to 150 sqmm 2 to 4 core Mtr 120
17 Supply of 25 sqmm 4 core PVC/XLPE insulated Aluminium conductor mtr. 250
armoured cable 1100 volt grade Make- Havells, polycab,KEI. NS
18 Supply of 70 sqmm 3.5 core PVC/XLPE insulated Aluminium conductor Mtr. 200
armoured cable 1100 volt grade Make- Havells, polycab,KEI. NS
19 (LT panel ) NS Each 1
Supply , erection ,testing and commissioning of cubical type L.T. panel
indoor type dust and vermin’s proof free standing floor mounting
made out of 2 MM thick CRCA sheet with 75mmx40mmx6mm channel
iron base frame painted with stove enameled power coated paint
suitable for operation on 3 phase 4 wires 50Hz A.C. supply having
ammeter and voltmeter and indicating lamp including the cost of
following items but excluding the cost of MCCB's.
1 Nos digital ammeter 0- 400 amp. Make- AE,L&T,Nippen
1 No. 3 way ON & OFF ammeter selector switch
1 No. digital voltmeter 0-500 volts of A.E./Nippen/ L&T
1 No. 3 way ON & OFF voltmeter selector switch
Indicating lamp , Red ,Yellow , Blue = 1 Set
CT 's of VA 5 burden & accuracy class '1' and having rating of 400/5
amp. for ammeter of A.E., Nippen, Concord make.
1 Nos digital ammeter 0- 400 amp. Make- AE,L&T,Nippen
BUS BAR CHAMBER :- Copper bus bar 400 amp. 415 volts having
copper bars 4 strips duly tinned and covered with heat shrinkable
sleeves with required cleaners as per ISS size of 400 A. 4 NOS. copper
bar duly covered with transparent acrylic sheet in the front.
Terminal arrangement :- compression type brass cable glands and
aluminum lugs/thimbles for incoming and outgoing cable of required
capacity of 3.5/4 core at least 10 nos. cable
Incoming : The L.T. panel should be having sufficient space for
accommodating the following switches / MCCB's.
1 no. 400 amp. MCCB 4 pole INCOMMER (space only)
Outgoing : The L.T. panel should be having sufficient space for
accommodating the following switches / MCCB's.
10 Nos. 100 amp. 3 pole MCCB OUTGOING ( space only)

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All out going MCCB's should have respective/separate digital amp.

Meter with matching capacity of CT make L&T,Nippen,concord

Connections :- Connections of outgoing MCCB from 400 amp. bus bar

& connection of outgoing cable MCCB with solid copper bars of
requisite capacity duly tinned & insulated with PVC sleeving having
arrangement to connect at least 2 Nos. cable for each MCCB.
Earthing :- copper bus bar of cross section 20x3 mm duly tinned
throughout the length of panel.
The L.T. panel should be complete in all respect including all internal
wiring with PVC copper cable of requisite capacity upto the entire
satisfaction of Engineer - in charge of work excluding the cost of MCCB.

Note: Rate to be quoted including all taxes.

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ANNEXURE-B

Pre-Qualifying requirements of tenders:-

The e-tender is invited for- Replacement of LT panel and cables of laundry and Tek
Chand auditorium at MAMC, Agroha

1. Qualification of the bidder:-

a) The bidder should have experience of carrying out similar type of works for the preceding three
years period of three years.

b) The firm must have A-class electrical license issued by CEI Haryana.

c) The firm must have GST and PAN number.

d) The firm must not be blacklisted from any department (self declaration certificate must be
attached).

e) All the documents must be self attested with rubber stamp of the firm.

2. All bidders shall provide the Qualification Information, Forms of Bid and the affidavits
/Undertakings. The scanned copy of affidavit shall have to be submitted in technical bid and
Completion of Technical Evaluation the original affidavit should be submitted by the bidders. The
Affidavit in original shall form part of the agreement.

2.2 All bidders shall provide following information and documents with their bids:
a) Copies of original documents defining the constitution or legal status, place of
registration, and principal place of business, written power of attorney of the
signatory of the Bid to commit the Bidder.
b) Total monetary value of similar nature work performed during each of the last three
years.
c) Experience in works of similar nature and size for each of the last three years and
details of work underway or contractually committed, and clients who may be
contacted for further information on these contracts.
d) Reports on the financial standing of Bidder, such as profit and loss statements /
auditor’s reports for the past three years.
2.3 Bids from Joint ventures are not acceptable.
2.4 Qualification Criteria:- To qualify for award of the contract, each bidder in its name should
have in theLast three years as referred:
a) Average Annual financial turnover during the last 3 years, ending 31st March of the
previous financial year, should be at least equal to the estimated cost.
b) Experience of having at least one similar completed work in last three years costing not
less than estimated cost.
Following shall be applicable to the above:-

a) Cost of work shall mean gross value of the completed work including the cost of
materials supplied by the Govt. / Client, but excluding those supplied free of cost. This
should be certified by an officer not below the rank of Executive Engineer/ Project Manager
or equivalent (calculated on the basis of 8% value added compounded per year).
b) The applicant should have minimum Average Annual financial turnover during the last
3 years, ending 31st March of the previous financial year, should be at least equal to the

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estimated cost. This should be duly audited by a Chartered Accountant.

2.5 Sub-contractors’ experience and resources shall not be taken into account in
determining the Bidder’s compliance with the qualifying criteria.
2.6 Even though the bidder met the above qualifying criteria, they are subject to be
disqualified if they have:
- Made misleading or false representations in the forms, statements and
attachments submitted in proof of the qualification requirements; and/or.
- Record of poor performance such as abandoning the works, not properly
completing the contract, inordinate delays in completion, litigation history, or
financial failures, poor quality work etc.
- Participated in the previous bidding for the same work and had quoted
unreasonably high bid prices and could not furnish rational justification to the
employer.

The bidder who had abandoned the work or his contract was rescinded or was
terminated due to
non completion of work/ or any other default on the part of the contractor in any
contracts
during last three years, shall be considered as non performer and no work will be
allotted to him. No specific order for debarment shall be needed for this purpose.
3. The application for tenders must be accompanied with the copy of GST & PAN Numbers,
valid copy of Empanelled with Govt.
4. The Contractor should have registered with ESIC/EPFO & Labour department as
Contractor. He will be fully responsible for any miss-happening with the manpower

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ANNEXURE-C

INSTRUCTIONS TO TENDERERS

1. The scope of work shall consist of cost of all material, labour tools and plants, water
and electricity bill etc., engineering, supervision, Installation, calibration, adjustment as
required for commissioning of the equipment. The term complete installation shall
means, not only major items of the plant and the equipments covered by the
specifications, but also incidental sundry components necessary for complete
execution and satisfactory performance of installation with all labour charges, whether
or not specifically mentioned in the tender documents which shall be provided by the
contractor at no extra cost.
2. Noting shall be paid for the damage by rain, floods or any other act of God.
3. The whole work shall be carried out strictly in accordance with Haryana PWD
specifications with up to date amendment/correction slips up to entire satisfaction of
the Engineer-in-charge.
4. Nothing shall be paid for unforeseen delays on account of non-availability of any kind
of material drawing or design.
5. The contractor shall provide suitable measuring arrangement at site for various articles
brought by him.
6. In this contract schedule of rates, only essential portion of items have been written but
it will deem to cover the entire items fully described in Haryana Common Schedule of
rates.
7. No claim will be entertained from the contractor in case of any mistake in description,
rates or unit occurs in any of the items taken in this schedule while composing this on
account of typing or comparison and over –sighting. If there is any mistake, the same
shall be rectifiable at any stage as per Haryana common Schedule of rates.
8. Approximate quantities have been given in the contract schedule of rates and these
may very at the time of actual execution of the work. The payment will however be
made according to the actual work done by the contractor.
9. The amount of work can be increased or decreased as per requirement of site and
contractor will have no claim on this account.
10. The items given in the contract schedule of rates can be changed by the Engineer-in –
charge and its execution will be binding on the contractor.
11. In the event of any extra or additional work being carried out under orders in writing of
the Engineer-in-charge of the work in connection with any type of work the same shall
be measured as laid down in the respective schedule of H.S.R. 2021, any amendment
thereof.
12. No claim on account of fluctuation in prices due to any reasons whatsoever will be
considered.
13. The department reserves the option to take away any items of the work or any part
thereof at any time during the currency of the contract and re-allot it to another
contractor with due notice to the contractor without liability of compensation.

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14. The successful contractor shall have to sign an affidavit to the effect that he has no
relation or connection with the firm/contractor blacklisted by Govt. of Haryana /Govt. of
India from time to time.
15. Any item of work not provided in the contract schedule of rates, if required to be
executed will be paid as per Haryana schedule of rates 2021.
16. Before energizing the system for any type of electric installation the following tests
/certificate should be given by the contractor wherever applicable
a. Earth resistance test.
b. Insulation test.
c. Polarity test.
d. CEI inspection/test (where ever mandatory required)
17. All cable connections with main switches and MCCB shall be through dowel or any
other reputed make tinned copper/Al lugs/thimbles duly crimping tools & earthing
connection be also made solidly.
18. All recess chases and holes made for wiring or other purpose shall be filled up
properly and wholly and brought to its original finish to the satisfaction of the Engineer-
in-charge.
19. The route, diagram in duplicates on suitable size of tracing cloth for cables/installation
made shall have to be supplied immediately after completion of work.
20. The contractor has to strictly follow the fair wages clause.
21. The Contractor must have valid license from the Chief Electrical Inspector, Govt. Of
Haryana.
22. The contractor shall be required to give the insulation test certificate applicable type
test as per latest IS /specification and routine test conducted by the manufacturer of all
materials like solar panel invertor PVC underground cable, transformer, panels and
allied materials involved in the scope of work.
23. The tests should be conducted in the presence of the representatives of M.A.M.C.
deputed by Director/ Engineer-in-charge.
24. The items/materials brought at site of work should be ISI marked/specified make and
as per the list approved appended in the DNIT. In case there in any dispute regarding
its quality then the same will be got checked from any approved laboratory at his own
cost by the contractor within 10 days from the date of order given by the Engineer-in-
charge in writing.
25. Analysis of rates for non schedule item i.e. items which are not provided in the
schedule of rates, shall be based on the rates of materials and wages of labour
provided in the HSR – 2021/minimum wages act in case such rates of materials and
wages of labour not mentioned in HSR- 2021, but involved in the non – schedule
items, the rate should be determined as per actual lowest market rates at the time of
execution of work. The contractor shall be required to provide in original such
voucher which shall be subject to verification by the Engineer – in – charge, if deemed
necessary. The rates for non-schedule items shall be computed on the basis of
voucher rate plus contractor profit of 10% and approved by the competent authority.
26. All M.S. parts /accessories (except of earthling work) to be installed for overhead
/underground works are required be galvanized/ powder painted with approved color
as desired by Engineer-in-charge after due primer coal. This work is essential
irrespective of items issued by the Department or otherwise.

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27. Contractor shall comply with the provision of Apprentice Act 1961 and the rules and
order issued there under from time to time and if he fails to do so his failure will be
breach of contact. The Engineer-in – charge may at his discretion cancel the contract
shall also be liable to peculiar liabilities arising on A/c of violation of provision of act by
him.
28. Transformer, H.T/L.T. Panel, cables and Electrical items shall be got inspected
/approved by the Engineer-in-charge or his authorized representative before
installation at site. Inspecting authority /approving Authority may get test/inspect the
above item at the works of manufactures firm on the cost of the Contractor i.e. pre-
dispatch inspection.
29. Contractor shall be responsible for getting the electrical installation inspected from
Chief Electrical Inspector, Haryana/ Pollution Control Board, Haryana, wherever
applicable and he will also make necessary payment of fees for this purpose MAMC
will however render necessary assistance to the contractor in this regard.
30. All testing charges of various equipments if required by any electricity authorities/
Pollution Control Board shall be borne by the contractor.
31. The contractor shall submit original manufacturer test reports, type test, routine test as
per applicable IS in respect of solar panel/invertor Transformer, HT/LT panel, cable
and major materials.
32. After completion of the work, a complete drawing showing connections to the various
equipments is to be prepared by the contractor and to be submitted to the department
along with the final bill of the work.
33. The contractor shall not be entitled for any payment on account of work done by him till
he signs the contract agreement.
34. MAMC is not responsible for arranging any material whatsoever and contractor will
have to complete the work within time. Non – availability of material OR delay in
consignment will not be entertained to as an excuse for extension for time for
completion of work except any force majeure.
35. If any make of the items is not specified /miss-specified, any ambiguity or
inconsistency that can be clarified from the Engineer-in-charge of the work and the
decision of the Engineer will be final.
36. The tender shall remain valid for 90 days from the date of opening with the issue of
allotment letter to the contractor within the validity period, the contractor agreement will
stand concluded even without signing of the contract agreement .In case the
contractor fails to commence the work, his earnest money will be forfeited and action
under clause 2 &3 will also be taken against him. In case the contractor withdraws or
amend his offer before allotment letter his earnest money will be forfeit. He will also be
liable to be debarred /black listed in both the cases.
37. Tender quotations which are dependent upon the quotations of other tender shall be
summarily rejected.
38. The actual quantities of the work completed successfully and accepted shall be paid.
39. AUTHORITY OF THE PERSON SIGNING THE CONTRACT ON BEHALF OF
THESUPPLIER:-The person who has signed these Tender papers (including the terms
and conditions) has got authority to sign on behalf of the supplier. It is discovered at
any time that the person so signing had no authority to do so, the purchaser without
prejudice to any other right or remedy available to him may, cancel the contract and

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hold such person liable to the purchaser for all costs and damages arising from the
cancellation of the contract including any loss which the purchaser may sustain on
account of such purchase.
40. TESTS AND INSPECTION: The material shall be inspected and tested by the
purchaser or his authorized agent before dispatch unless dispensed with in writing by
the purchaser. The Supplier shall give to the purchaser at least 10 days advance
notice from the date of readiness of material for such inspection and test.
METHOD OF TESTING: The Purchaser or his authorized agent shall have the right to
put all the material or part thereof to such tests as he may think fit and proper. The
supplier shall not be entitled to object on any ground whatsoever to the method of
testing by the purchaser or his authorized agent.
REMOVAL OF REJECTED MATERIAL: If any material is rejected by the Purchaser or
his authorized agent after tests and inspection or by the consignee, the material so
rejected shall be removed from the premises of rejection by the supplier at his own
cost. Such rejected material shall under all circumstances lie at the risk of the Supplier
from the moment of such rejection; and if such material is not removed by the Supplier
within a period of 5 days, from the date of notice given by the consignee/Purchasing
Department for lifting of such material, Purchaser or his authorized Agent or consignee
may dispose of such material in any way at the Supplier’s risk and cost and retain such
portion of the proceeds as may be necessary to cover any expense incurred in
connection with such disposal and shall also be entitled to recover
handling and storage charges for the period during which the rejected material is not
removed.
POST RECEIPT INSPECTION: The material after receipt in the stores of the MAMC
shall be subjected to inspection for its conformity to the specification by a
representative of the MAMC in the presence of representative of the
contractor/supplier after issuance of e-mail notice/telephonic communication to the
supplier/ contractor. In case the firm fails to depute a representative on the specified
date, the MAMC would be free to get the material checked in the absence of firm’s
representative for which the firm would have no reason to protest at any stage and
would be fully responsible of the outcome.
41. Contractor must carefully study the technical specifications and general terms and
conditions before preparation of tender. All terms and conditions of NIT and
Corrigendum shall be applicable.

42. All tenders/offers will be regarded as constituting an offer or offers open to

acceptance in whole or in part until the last date of validity as prescribed in the notice
inviting tenders or as indicated by the Contractor in his tender/offer, whichever be
later.
43. The price must be quoted in Indian Rupees and any mistake in calculating the rupee
price will not justify the claim for increase in prices
44. Authenticated documents to prove authority of signatory (legal power of attorney in
favor of signatory) must be uploaded. Memorandum of article and Memorandum of
association of the firm, if applicable, shall also be uploaded with the tender
45. The deviations in Technical & Commercial terms and Conditions, if any, must be
brought out clearly failing which it will be presumed that the same are acceptable in to-
to.
46. Contractor/s shall submit their offer in an ambiguous free wording failing which MAMC
interpretation will be final

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47. The revision of price bid after opening of Part-I i.e. technical and commercial part of
the tender is not allowed. In case of withdrawing the same within the validity period,
EMD shall be forfeited
48. Arithmetical Errors: - in case of any inconsistency in the prices furnished, the
purchaser shall be entitled to consider the lowest prices for the purpose of evaluation
and award of contract. All arithmetical errors will be rectified on the basis of the unit
price or total price (in figures and in words) whichever is more beneficial to the
purchaser/MAMC.
49. Material offered should be strictly according to the technical specification attached with
the tender documents as laid down in Annexure-A & E to the Terms and conditions of
the contract. Unless a deviation in the specifications given in Annexure ‘E’ is pointed
out by the Contractor specifically, it will be presumed that Offer/tender conforms to the
specifications as laid down in Annexure ‘A’& ‘E’.
In case of any ambiguity in the MAMC technical Specification, the provision of relevant
IS with latest amendment will prevail. The Director, MAMC shall be the deciding
authority in such cases.

50. EMD is liable to be forfeited in case of evidence of cartel formation by the bidder(s).
The provision for penal action in case of cartel formation by the bidders shall be as per
clause No. 9 of policy (guidelines) issued by the State Govt. vide G.O No. 2/2/2010-41
BII dated 28.5.2010.

51. The Contractor must submit a hard copy of all the documents related to part-I ( i.e.
techno-commercial terms and conditions, where the tender is invited in two parts)
uploaded on the site for the said tender duly certifying that these documents are same
as uploaded on designated website, within 4 days of opening of part-I. (All affidavit &
undertakings should be submitted in original with hard copy)

52. Submission of Quality Assurance Procedure:-The Vendor / Contractor at the time of

submission of the drawings for approval from MAMC is also required to submit a
Quality Assurance Procedure (QAP) of the materials to be supplied for review and
approval. In this

QAP, the vendor / contractor shall clearly indicate the quality measures being taken by
the manufacturer to maintain the quality of the finished product. The drawings/QAP
once approved shall not be required to be submitted for approval again.

i) Tests being performed on the raw material purchased by manufacturer for

manufacturing of the finished product.

ii) Tests being conducted during manufacturing of the product (In process
testing).

iii) Tests which shall be done on the finished product at the time of pre-
dispatch inspection.

iv) Test results assured by the vendor.

v) Tests procedure followed for the inspection with full details of test setup
etc.

The Inspection shall be carried out on the basis of the approved QAP. All the details
provided

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by the vendor / contractor shall be verified by MAMC / Third Party during the
inspection and
if any deviation is found from the approved documents, it will be noted in the
inspection report
53. Only those firms who have not been blacklisted by any State Govt. or any
State/Central Govt. Power Utility in India on the date of issuance of NIT shall be
entitled to submit the tenders. The firm shall submit an affidavit of non-blacklisting on
the non-judicial stamp paper of the appropriate value duly attested by Notary public
54. Safe custody of all machinery and equipment supply by the contractor shall be his own
responsibility till the final taking over by the M.A.M.C., Agroha. The contractor shall be
fully responsible for any loss of equipments and his manpower/labour during execution
of this work.
55. The contractor shall operate the solar plant / invertor / D/TF and AMF/ATS Panel for a
period of 15 days after it is energized the date of taking over the equipments shall be
reckoned after its trouble free operation during the running period.

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ANNEXURE-D
General terms & conditions

1. PRICES: The rates shall be inclusive of all type of taxes.

2. Make & quality of materials: - As per Annexure-“D”
3. PERIOD OF CONTRACT: - The work must be completed within the stipulated
period of 45 days.
4. PENALTY / DEDUCTIONS: - (a) in case of non completion of work within the
stipulated time, a penalty equaling 10% of the total cost of works shall be levid
from the contractor.
(b) In case of any leftover work/unsatisfactory work in the opinion of Engineer-in-charge, the
work will be got done from some other contractor at the contractor's risk and besides
cost penalty will be imposed @ 10% of the leftover work cost.
5. FORCE MAJEURE: Contractor shall not be liable for any delay for reasons arising out
of compliance with regulations, orders or instructions of Central / State Govt., acts of the
God, acts of civil and Military authorities, fires, floods, strikes, lockout, freight
embargoes, war-risk, riots, civil commotion, epidemics and accidental. If the contractor
wants, the reasons may be explained through request application which may be prior to
delay.
6. NEGLIGENCE: If the contractor neglects to execute the work with due diligence
and expedition or refuses to do the work, then MAMC may serve 15 days notice, in
writing to the contractor to make good the failure within the stipulated time otherwise
MAMC shall be at liberty to take the work wholly or partially at the risk and cost of the
contractor at a reasonable price. It shall be lawful for the MAMC to retain any balance
which may otherwise be due to the contractor on any account, if dues of the contract are
not sufficient to cover the amount thus recoverable from the contractor and to recover
the whole of the balance of the amount from the contractor by action at law or otherwise.
The remedy under this clause will be in addition to and without prejudice to rights
available to the MAMC under other clauses of the terms and conditions.
7. SUBLETTING NOT ALLOWED:- Contractor shall not sublet the contract.
8. SECURITY DEPOSIT AND EMD:- (a) The 10% security, all type of taxes TDS, labour
cess as per Govt. rules as charged by the government from time to time and water
charges 0.5% if used and 0.5% electricity charges OR as per actual meter consumption
shall be covered from each running bill. However, the earnest money deposited by the
contractor shall be adjusted into to the security deposited. The 10% security so deducted
from the running bill OR final bill will be refunded after completion of defect free period of
one year from date of completion/handing over the work subject to submission of 5%
security of the total work done in shape of
Performance bank guarntee in favour of Director MAMC Agroha. However, performance
bank guarntee will be refunded after completion of 5 years warranty of invertor/solar
panel subject to furnishing of an affidavit/agreement No interest will be paid on the
deposited security.
9. PERIOD OF LIABILITY: The contractor shall give warranty for the period of one
year for all items however the warranty of the LED light will be as per warranty offered by
the manufacturere but not less then one year from the date of successful commissioning
of the work.
10. MEASUREMENT:- All measurement shall be in metric system. All the works completed
will be measured by the representative of the Engineer-in -Charge. The contractor will
submit the bill in duplicate on approved Performa to the Engineer-in -Charge.

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11. ENGAGEMENT OF ADEQUATE MANPOWER:- The contractor shall provide skilled

Manpower/ Engineer for erection testing commissioning of Solar Power Plant since he
will be fully responsible for loss of life & property as per clause -17 follows further.
12. TERMS OF PAYMENT: Subject to any deduction which the MAMC may be
authorized to make under this contract, the payment shall be made as follows “70%
payment shall be made against the running bill on erection of material at site after
deduction 10% security on adjustment of EMD.
13. MODE OF PAYMENT: The payment shall be made through account payee
cheque in favour of contracting firm by the MAMC, AGROHA (Hisar). No Bank
charges etc. of any kind shall be paid by MAMC.

14. INCOME AND OTHER TAXES DEDUCTIONS: The income tax plus surcharges and
any other statutory levies required to be deducted by the MAMC will be deducted at
source at the rate applicable as per Haryana Govt. Rules from time to time.
15. SERVICE TAX:- No service tax will be paid extra until and unless it is liable on the
services provided by the contractor and specifically demanded for the same in his offer.
However, non-claiming of service tax from the MAMC by the contractor cannot help the
contractor in escaping from his liability to the Govt. against the taxable service. In case,
the service tax is to be paid by the MAMC, the contractor will have to submit the proof of
submission of service tax claimed from MAMC to the relevant authority.
16. TAXES AND DUTIES:- No taxes or duties will be paid extra until and unless the
same has been demanded by the firm in its offer specifically. In case the same is to be
paid by the MAMC, an undertaking is to be submitted by the firm in this regard
stating that the taxes or duties as claimed from the MAMC have been deposited with the
relevant authority.
17. SAFETY RULES:- Contractor shall have to comply with all the provisions of
Safety rules. The contractor shall be fully and wholly responsible for any mishappening,
injury, fatal / non-fatal accident sustained by him / his employees / workers at site during
performance of the work under the contract and MAMC shall not entertain any claim of
this account. However, if MAMC is forced to pay any compensation to any workman
employed / engaged by the contractor, the amount so paid shall be recovered from the
contractor from his pending dues against this contract or any other contract with the
MAMC.
18 BREACH OF CONTRACT:- If the contractor fails to adhere to the time schedule or if his
services are found to be unsatisfactory, the MAMC will be entitled at its option either:-
a) To recover damages as per penalty clause mentioned as above, if the said delay is not
covered under the Force Majeure reasons.
b) To get the work done from any other agency after serving a notice of three days to the
contractor at his risk and cost and without prejudice to the other provisions of the work
order.
OR

c) To cancel the contract by giving 15 days notice & forfeit the security.
19. CONTRACT AGREEMENT:-The contractor shall execute a contract agreement on
specific Performa on Non judicial Stamp Paper of appropriate value within 4 days of date
of issue of LOI / W.O. Cost of the stamp paper will be borne by the contractor. The
person who has signed the tender papers should have got authority to sign on behalf of
the contractor. If it is discovered at any time that the person so signing has no authority
to do so, the MAMC without prejudice to any other right or remedy available to it, may
cancel the contract and get the work done from any other agency at risk and cost of the
contractor. The contractor shall mean the contractor's legal representatives, successors
and assigns.

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20. ARBITRATION:- In all cases of disputes or disagreements between the parties

arising out for the
Settlement of the differences, the matter shall be finally settled by the Arbitrator
appointed by the Director, MAMC, Agroha & the dispute will be dealt in accordance with
provision of the Arbitration & Conciliation Act, 1996.
21 JURISDICTION:- All legal proceedings in connection with contract shall be subject
to the Territorial jurisdiction of local court at Hisar (Haryana).
22 ELECTRICITY / WATER:- Electricity/ Water will be provided @0.5% cost of the
tender as per requirement of job & electricity charges will be charged as per actual energy
meter consumption or 0.5% of the total work done cost.
23 ACCOMMODATION:-The contractor will be responsible for the accommodation of his
employees / workers deployed for execution of work.
24 TRANSPORTATION OF MATERIAL:-
a) The contractor shall make his own arrangement for transportation of the material from
site to anywhere and vice versa.
b.) The contractor shall make his own arrangement for removal of old as well as unused
material from the site to the place as specified by the Engineer-in-Charge after
completion of work.
25 PRESERVATION & STORAGE OF MATERIAL:-
All the material issued to the contractor by the MAMC or brought by the
contractor for its bonafide use shall be stored and preserved against any loss, damage,
shrinkages or deterioration in any form. Any damage / loss suffered on this account shall
be considered as loss due to willful negligence on part of the contractor and shall be
liable to compensate MAMC for these losses suffered at penal rates to be determined by
the MAMC. The rates charged for the purpose of recovery shall be final and binding on
the contractor.
26 SUPERVISION OF WORK:-The Engineer-in-Charge shall have the general
supervision of the work. The work shall have to be started by the contractor as per the
instruction of Engineer-in-Charge or his authorized representative at any time on working
day, on holiday or after office hours. All the work is to be executed as per approved
design and entire satisfaction of the Engineer –incharge. The decision of Engineer-
incharge shall be final with regards to all matters relating to his contact.
27 AUTHORIZED REPRESENTATIVE:- The firm will intimate (in writing) the name of
authorized representative at site to whom necessary instructions regarding the works can be
imparted and who will make correspondence regarding contract related issues. The signatures
of the aforesaid authorized representative shall be got attested from First Class Magistrate or
Notary Public.
28 OWNERSHIP DEED:-The firm will give ownership deed / partnership deed / proprietorship
deed (As applicable) duly attested by Notary Public for record and reference of his office.

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Annexure-E
LIST OF APPROVED MANUFACTURERS FOR DIFFERENT MATERIALS TO BE USED IN
THIS PROJECT FOR ELECTRICAL WORKS

Details of Materials Manufacturers Name

M.S. Conduits and Accessories BEC/NIC/STEEL CRAFT (ISI), Jindal or equivalent ISI
Mark
P.V.C. conduits and Accessories Ravindra, Finolex, Polycup
Electrical Accessories, Batten Holder, HAVELLS, ANCHOOR,SSK/Schneider
Pendent Holder, Ceiling Rose, Bell Pus
Switches and Sockets etc. (ISI Marked)
Bakelite Sheet Hylam / Formica / Sunlam (ISI Marked)
Call Bell & Buzzer Havells/Anchor / SSK / Schneider
PVC Wires (Copper Conductor) Finolex / Havells / Plaza / KEI/ POLYCAB
P.V.C. Underground Cables with Aluminium Havells /KEI /POLYCAB/
/ copper conductor
H.T. (XLPE Cable with Aluminium Havells / KEI /POLYCAB
Conductor)
L.T. (XLPE Cable with Aluminium Havells/KEI /POLYCAB/
Conductor) (I.S.I. Marked)
P.V.C. Pipe (6 Kg. pressure) (ISI Marked) AKG / Finolex / RAVINDRA
G.I. Pipe and M.S. Pipe (Medium) (ISI Tata / Jindal / Parkash / Ravindra
Marked)
IC Switches CAT-A Havells/L&T / INDO ASIAN / Siemens
CAT-B (ISI Marked) Standard / Havells/L&T/ INDO ASSIAN/SIEMENS
CAT-C (Conforming to IS) HAVELLS/L&T/INDO ASSIAN/SIEMENS
MCB (ISI Marked) INDO ASIAN / Siemens / Havells /L&T/SCHNEIDER
Enclosures (Standard Size only) Makes as per MCB’s
ELBC’s (ISI Marked) INDO ASIAN / Siemens / Havells /L&T/SCHNEIDER
MCCB’s INDO ASIAN / Siemens / Havells /L&T/SCHNEIDER
Telephone Tag Block Krone
Cable Lugs Dowells / ACTION /crimping type
Coaxial Cable Delton / Dauphin/ FINOLEX/
Amplifire & Speaker AHUJA /HARMAN
Energy Meter SECURE, L&T, GENUISE
Terminal Blocks Elmex
Indicating Lamps L&T/HAVELLS
Cable Glands Chromium plated Brass heavy duty glands, weatherproof
with rubber washers and gaskets of Comet make

In the absence of above – mentioned makes, the Society will be empowered to suggest &
approve another make of equivalent quality which is as available in the market.

Signature Not Verified

Digitally signed by VIRENDER SINGH
Date: 2023.07.04 12:34:17 IST
Location: Haryana-HR
Sign of Contractor with Seal Director