BCS HOLDINGS PRIVATE LIMITED

CIN: U65921DL1993PTC052696
Address: G 4-202, Alaknanda, New Delhi, Delhi, India - 110019
NOTICE

Notice is hereby given that the 7th Annual General Meeting of the Members of BCS HOLDINGS PRIVATE
LIMITED will be held at the Registered Office of the Company at G 4-202, Alaknanda, New Delhi, Delhi,
India, 110019 on the 30th day of September 2023 at 11:30 A.M. to transact the following business:

ORDINARY BUSINESS

1. To receive, consider and adopt the audited Profit and Loss Account for the year ended
31st March, 2023 and the Balance Sheet as on that date together with the Reports of the Board
of Directors and the Auditors.

By Order of the Board of Directors,

For BCS HOLDINGS PRIVATE LIMITED,
Reg. Office:
G 4-202, Alaknanda, New Delhi, Delhi -110019

PRITPAL SINGH WALIA

DIN: 01117555
(Director)

Place: New Delhi

Dated: 05.09.2023

Note:

A Member entitled to attend and vote at the Meeting is entitled to appoint one or more proxies to
attend and to vote instead of him. The proxy need not be a Member of the Company. The Proxy Form
should be deposited at the Registered Office of the Company not less than 48 Hrs (Forty-Eight Hours)
before the time of holding the Meeting.
 BCS HOLDINGS PRIVATE LIMITED
CIN: U65921DL1993PTC052696
Address: G 4-202, Alaknanda, New Delhi, Delhi, India - 110019
Email Id: bcsholding@gmail.com Tel. No.: 01126850003
DIRECTORS REPORT

Your Directors have pleasure in presenting the 7th Annual Report on the business and operations of the
company and the Audited Accounts for the year ended 31st March 2023

Financial summary or Highlights/Performances of the Company (Standalone)

Particulars F/Y 2022-23 F/Y 2021-22

Revenue from Operations 1,82,204.00 1,45,951.41
Expenditure 88,183.10 91,545.76
Profit Before Tax & Exceptional Items 94,020.90 54,405.65
Exceptional Items - -
Profit Before Tax 94,020.90 54,405.65
Less: Taxation
Current Tax (17,000.00) (9,810.00)
Deferred Tax (Credit) Debit (6.97) -
Excess/Short Provision Tax (1,832.25)
MAT Credit - -
Profit for the Period 75,181.68 43,720.84

No amount has been transferred to ‘Reserves’; and no material change or commitment has occurred
after the close of the Financial Year 2022-23 till the date of this Report, which affects the financial
position of the Company.

Brief description of the Company’s working during the year/State of Company’s affair
The Revenue from the operations for the year under review is (Rs. 94,020.90) concluding to loss
of (Rs. 94,020.90).

The Company is a Green Building Consultancy, Green Building Related energy systems design and
optimization has projects spanning the entire country. The Company has served as among the
leading green building consultancy services in India.

STATUTORY DISCLOSURES

1. EXTRACT OF ANNUAL RETURN

Not Applicable

2. NUMBER OF BOARD OF THE MEETING

During the Financial Year under review, 4 (Four) Board Meetings were held, the details are
appearing elsewhere in the Annual Report.
3. DIRECTORS RESPONSIBILITY STATEMENT
The Director’s Responsibility Statement referred to in clause (c) of sub-section (3) of Section 134
of the Companies Act, 2013, shall state that –

(a) In the preparation of the annual accounts for the year ended 31st March, 2023, the
applicable accounting standards had been followed along with proper explanation relating
to material departures.

(b) The Directors had selected such accounting policies and applied them consistently and
made judgments and estimates that are reasonable and prudent so as to give a true and fair
view of the state of affairs of the Company at the end of the Financial Year and of the profit
and loss of the Company for that period.

(c) The Directors have taken proper and sufficient care for the maintenance of adequate
accounting records in accordance with the provisions of the Act for safeguarding the assets
of the Company and for preventing and detecting fraud and other irregularities.

(d) The Directors have prepared the annual accounts on a ‘going concern’ basis.

(e) The Company laid down internal financial controls to be followed by the Company and such
internal financial controls are adequate and were operating effectively.

(f) The Directors had devised proper systems to ensure compliance with the provisions of all
applicable laws and that such system are adequate and operating effectively.

4. AUDITORS AND AUDITOR’S REPORT

The Statutory Auditors of the Company have not reported and fraud under the second provision of
Section 143(12) of the companies Act, 2013 (Including any statutory modification(s) or re-
enactment(s) for the time being in force). Laid down internal financial controls to be followed by
the Company and such internal financial controls are adequate and were operating effectively.

The Auditor’s Report from the Financial Year ended 31st March, 2023 does not contain any
qualification of adverse remarks in his report, so explanatory or comments are not required.

5. PARTICLARS OF LOANS, GUARANTES OR INVESTMENTS UNDER SECTION 186

(A) Details of investment made are given in Note 10 of the Standalone Financial Statement:

(B) There are Loans and Guarantees issued by your company in accordance with section 186 of
the Company Act, 2013 read with the rules issued hereunder.

6. PARTICLARS OF CONTRACTS OR ARRANGEMENTS WITH RELATED PARTIES

From No. AOC-2 pursuant to section 134(3)(h) of the Companies Act, 2013 read with Rule 8(2) of
the Companies (Accounts), Rules, 2014 is set out as Annexure “B”.

7. CONSERVATION OF ENERGY, TECHNOLOGY ABSORPOTION, FOREIGN EXCHANGE EARNINGS AND

OUTGO

(A) Conservation of Energy

i) The Company has taken adequate steps in commensurate with the size and nature of
business
ii) Adequate steps were taken by the Company for utilizing alternate sources of energy.
iii) The company will make investment on energy conservation equipments whenever
required;
 (B) Technology Absorption

i) The Company has made adequate efforts towards technology absorption.

ii) The company is not dealing is trading of goods, so, the benefits derived from product
improvements etc. is not applicable:
In case of imported technology (Imported during the last three reckoned from the beginning
of the Financial Year):-
a. The details of technology imported; No requirement for Imported technology

b. The year of import; Not Applicable as stated above

c. Whether the technology been fully Not Applicable as stated above

absorbed;

d. If not fully absorbed areas where Not Applicable as stated above

absorption has not taken place,

iii) The expenditure incurred on Research & Development NIL

(C) Foreign exchange earnings and Outgo NIL

8. RISK MANAGEMENT
The Company has appropriate risk management policy commensurate with the size of the
Company.

9. CASH FLOW
Cash Flow statement for the Year ended March 31st, 2023 is attached to the Balance Sheet.

10. OTHER STATUTORY DISCLOSURES AS REQUIRED UNDER RULE 8 (5) OF THE COMPANIES
(ACCOUNTS) RULES, 2014
(i) Financial summary are already included elsewhere in the Report;

(ii) Change in the nature of Business, if any : No Change

(iii) There is no significant and material orders passed by the regulators or tribunals which
impacting the going status and company’s operations in future.

(iv) Public Deposits: During the year under review, your company has not accepted any
deposits within the meaning of section 73 and 74 of the Companies Act, 2013 read with the
Companies (Acceptances of Deposit) Rules, 2014 (Including any statutory modification(s) or
re-enactment(s) for the time being in force).

(v) Details in respect of adequacy of internal financial controls with reference to the
financial statements: The Auditors of the Company in Annexure A to their reports on
financial statements have expressed a qualified opinion on the operative effectiveness of
internal control system. In this regard, your directors wish to state that the company have
already initiated necessary steps to strengthen their Internal Financial Control System.
11. DIRECTORS:

A) Changes in Directors and Key Managerial Personnel

There is no such change in directors and Key Managerial Personnel.

B) Declaration by an Independent Director(s) and re-appointment, if any

Applicable to every listed companies and any class of public companies as may
have prescribed : NOT APPLICABLE

C) Formal Annual Evaluation : NOT APPLICABLE

12. BOARD EVALUATION:

The Company has devised a performance Evaluation Framework and policy, which set a
mechanism for the evaluation of the Board, Board Committees and Directors.

Performance Evaluation of the Board Committees and Directors was carried out through an
evaluation mechanism in term of the aforesaid Performance Evaluation Policy and Framework.

13. GENERAL:
a) Your company has not issued equity shares with differential rights as to dividend, voting or
otherwise, and

b) Your Company does not have any ESOP scheme for its employees/Directors.

14. ACKNOWLEGEMENT:
Yours Directors wish to convey their grateful thanks and appreciation of the support, assistance
and Co-operation extended to the Company by the employees, the members and/or the
associates.

Your Directors also acknowledge the suggestions received from Statutory Auditors and are
grateful for their continued support and Co-ordination.

By Order of the Board of Directors,

For BCS HOLDINGS PRIVATE LIMITED,

PRITPAL SINGH WALIA MADANJIT AHLUWALIA

(Director) (Director)
DIN: 01117555 DIN: 07484578

Place: New Delhi

Dated: 05.09.2023