ATDM Group 2 2024 - 04 - 19

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Group Number: 2

Analytical Thinking & Decision Making (ATDM)


Group Project

Application of Decision Trees to determine Optimal Sequence of


Decisions to Maximise Profits for
UWS Technical Services

Student Name Banner number


Chan Kin Peng B01653049
Dennis Chong Peng Wah B01665609
Gurpreet Kaur B01653051
Jason Kendrene Chai B01665620
Puspakala Namachiwayan B01730702
Terence Dinesh B01653043

2,168 words excluding references. 18th April 2024


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TABLE OF CONTENTS
INTRODUCTION .................................................................................................................. 3
Q1: VALUE OF DECISION ANALYSIS FOR ORGANISATIONS .......................................... 4
Challenges faced during Decision Making ......................................................................... 4
Decomposition of Decision Problems (DP) ........................................................................ 4
Decision Analysis in Organisations .................................................................................... 5
Decision Analysis Components ......................................................................................... 5
Approach to Decision Analysis .......................................................................................... 5
Q2: CHALLENGES FACED BY UWS TECHNICAL SERVICES ........................................... 6
Managerial Decision Making .............................................................................................. 6
Making Probability Estimates (PE)..................................................................................... 6
Project Management ......................................................................................................... 6
Managing Cost .................................................................................................................. 6
Availability of Resources ................................................................................................... 6
Q3: DECISION ANALYSIS AND DECISION TREE ............................................................... 7
Decision Tree Architecture ................................................................................................ 7
Decision points and variables ............................................................................................ 7
Cashflow Outcomes .......................................................................................................... 8
Q4: BEST APPROACH WITH ROLLBACK & EXPECTED VALUE ....................................... 9
What’s a Rollback? ............................................................................................................ 9
How to calculate EVs?....................................................................................................... 9
How to apply Rollback on Decision Trees........................................................................ 10
Recommendation ............................................................................................................ 11
Q5: DISCUSS STRENGTH & WEAKNESS OF THE ANALYSIS ........................................ 12
Strengths ......................................................................................................................... 12
Limitations ....................................................................................................................... 12
Q6: IMPACT OF REVISING PROBABILITY ESTIMATES ................................................... 13
What is a Probability Estimate (PE)? ............................................................................... 13
Evaluating PE influence through Sensitivity Analysis (SA) ............................................... 13
Identifying the Turnover Point (TP) .................................................................................. 14
Influence of Probability Estimate Revisions on Decision Tree .......................................... 14
CONCLUSION .................................................................................................................... 15
REFERENCES ................................................................................................................... 16
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INTRODUCTION

UWS Technical Services (UWS) generates income by building customised software &
providing technical support to its clientele.

Throughout operations, UWS may pursue numerous software projects to accumulate revenue
for the organisation.

However, not all deals are worth pursuing because proposals not only cost money, but also
possess the latent risk of failure or being unprofitable (Pedersen & Ritter, 2024).

Whilst these decisions are complex, to gain a strategic competitive advantage UWS must
improve its ability to estimate its odds of success whilst determining which strategic options
maximise potential returns to determine if it’s still sensible to proceed (Cote, 2020).

This paper aims to evaluate the benefits & challenges of leveraging a Decision Analysis (DA)
tool like a Decision Tree (DT) to ascertain the most optimal series of choices a firm can make
to maximise their returns whilst balancing the risk of uncertainty.
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Q1: VALUE OF DECISION ANALYSIS FOR ORGANISATIONS

Challenges faced during Decision Making

Doing business requires Decision Makers (DM) to allocate resources to execute strategies
that optimise profits to sustain operations and fuel growth whilst minimising depletion of
resources (Reed & Baird, 2019).

Unfortunately, DMs regularly encounter challenges that are tough to decipher where it’s
difficult to determine the best course of action due to incomplete information (Kida et al., 2010).

Decomposition of Decision Problems (DP)


Starting with a Problem Statement, DPs can be further refined to identify the DM together with
their Goals to map suitable Strategic Options that consider the impact of each choice for
evaluation (Keeney, 1982).

Subsequently, recommendations can be tabled based on factors like cost & profit whilst also
respecting DM preferences & appetite for risk (Pratt et al., 1964).
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Decision Analysis in Organisations


DA is used to guide DMs to make informed decisions by distilling multifaceted issues into
straightforward problems that can be addressed in isolation before they are reconstituted in
the bigger picture (Rodrigo et al., 2024).

Furthermore, they assist to pinpoint relevant alternatives together with their payoffs so that
DMs may describe why selected options were considered advantageous for the firm (Daniel
& Terrell, 1978).

Decision Analysis Components

Undertaking DA requires DMs to firstly introduce a framework to define the problem statement,
together with the situational factors influencing it (Morgan & Sonquist, 1963).

Next, it should provide a method to define possible alternatives together with the benefits &
perils of each approach.

Lastly, DA should assist to ascertain the strongest options available based DM priorities and
appetite for risk (Kumar, 2014).

Approach to Decision Analysis


When dealing with convoluted issues, DTs are because they visually narrate complex
scenarios whilst articulating the logical choices together with the consequences of each option
for the DM to deliberate on (Thompson et al., 2017).

Furthermore, DTs are capable of modelling risks and payoffs into scenarios, making them
invaluable when tackling issues involving uncertainty where results may fall across a spectrum
of attractiveness (Selby & Porter, 1988).
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Q2: CHALLENGES FACED BY UWS TECHNICAL SERVICES

Managerial Decision Making


During Software Development (SD), Pacheco & Tovar (2007) observe that DMs may need to
consider interests from multiple stakeholders.

Sales will typically prioritise factors influencing revenue and costs whilst the Project
Management & Developers will focus more on time & manpower (Klotins et al., 2018).

Making Probability Estimates (PE)


Whilst UWS is confident in delivering Package A, DMs may possess insufficient experience to
extend reliable PEs to appraise success when developing Packages B - D (Schroeder, 1991).

Moreover, potential access to fresh insights may result in PE revisions and reformulation of
their optimal approach based on new evidence (Maglio & Polman, 2016).

Project Management
Throughout SD, Niazi et al. (2013) observes that the duration required to code & debug
programs may often be misjudged, causing delays & reduced software quality.

Furthermore, to mitigate risks related to potential failure during development, contingency


plans may need to be introduced which consumes time & additional resources (Moreno et al.,
2021).

Availability of Resources
Next, budgetary constraints may restrain UWS’s ability to allocate the experienced developers
during SD, which may reduce odds of success (IEEE, 2024).

Additionally, when programmers juggle many projects, their availability is frequently


overestimated, which may result in conflict when timelines overlap (Baek, 2023).

Managing Cost
Lastly, Atkinson (1999) observes that SD costs are directly proportionate to the amount of
people assigned to the project & the time spent, which accrue into salaries & fixed overheads.

This means unforeseen delays due to software quality or failure to complete will inevitably
drive expenses up due to extended timelines or redevelopment (Austin, 2001).
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Q3: DECISION ANALYSIS AND DECISION TREE

Decision Tree Architecture


DTs are logical representations of a scenario inclusive of all possible strategic options
available to a DM (Morgan & Sonquist, 1963).

Blank boxes in DTs represent Decision Nodes (DN) that reflect possible choices whereas each
circle symbolises a Chance Node (CN) which narrates the probability of a scenario occurring
(Taddy et al., 2023).

Decision points and variables


From the DT, the DM must first decide to bid for or decline the project, where submitting a
proposal incurs GBP 30k in return for a 50% chance at GBP 500k.

Secondly, they need to choose between developing a web application which will cost GBP
10k or a mobile application amounting to GBP 30k.

Lastly, they must select which Software Package to develop, with Software Package A
earmarked as a backup plan which is activated should the first Software Package fail.
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Cashflow Outcomes
Cashflow refers to the incoming or outgoing trajectory of funds for an organisation (Jury, 2012). Based on potential revenue & costs incurred in
the DT, the net position under different decisions is simulated by considering how much money is left should they succeed the first time around
with what funds remain should development of their first software package fail, thus triggering the need to activate Package A to save the project.

Without considering likelihood of success, findings suggest that that Website Software Package C may potentially generate the highest payoff at
GBP 410k.
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Q4: BEST APPROACH WITH ROLLBACK & EXPECTED VALUE

What’s a Rollback?

The Rollback is a method that applies lexicographic policies against the Expected Values (EV)
of each decision starting from the leaf node whilst working its way backwards towards the root
of the DT to determine the most optimal series of choices for a DM (Magee, 1964).

To optimise monetary payoff, a policy of maximising profit and likelihood of success whilst
minimising cost should be made at each DN in the DT to best achieve organisational
objectives (Thompson et al., 2017).

How to calculate EVs?

Huettig (2020) opines that EVs are computed by multiplying the probability of an event
happening with the potential value of each choice.

In the example below, we document that the EV of developing Software Package B is GBP
350k & this process is iteratively calculated for Packages A-D across both permutations to
build on Web or Mobile App.
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How to apply Rollback on Decision Trees

Upon calculating EVs from software package options, these are entered into circles on the DT
where they are then compared against peers by examining the tree from right to left and from
the top to the bottom (Burnard, 2022).

Each time a higher EV coming from another option is encountered, the branch with the lower
EV is eliminated from the DT & this is denoted by placing two bars on that node.

In the example below, this leads to Website Software Package C (WSPC) being the winning
choice at GBP 390k, which we now place into the rectangle representing the Decision Node
(DN) with the optimal option.
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Decision Tree Recommendation


By applying the Rollback on the DT, observations indicate that the winning option at DN1 is
the WSPC with an EV of GBP 390k, whilst the optimal candidate at DN2 is represented by the
App version of Software Package B (ASPB) at GBP 365k.

Next, as we traverse from right to left & compare DN1 and DN2 side-by-side, DN2 is eliminated
from the race and the value of GBP 390k is carried backwards into DN3.

Subsequently, we move further down the DT to observe GBP 180k as the EV for submitting a
proposal & GBP 0 resulting from declining the project, where we can conclude that the option
to bid is clearly more beneficial.

Lastly this results in DN4 being populated with GBP 180k at the root of the DT, which
terminates this process as there are no more nodes to explore.

This suggests that submitting the proposal and selecting WSPC is the most effective route to
maximise the monetary payoff.
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Q5: DISCUSS STRENGTH & WEAKNESS OF THE ANALYSIS

Strengths
DTs can easily accommodate variables representing classifications & numbers which adds
more colour during DA (Witten et al., 2011).

Categorical data denote variables such as Software Package types whereas numeric
information refer to elements like Revenue, Cost and Probability Estimates (PE).

Throughout the DA process, DTs were also instrumental in decomposing complex DPs into
multi-stage choices that allow DMs to weigh the pros & cons of each choice at each given
juncture (Kumar, 2014).

This was especially evident when DTs made it clear that the DM had the choice of pursuing
or dropping the project and to select between Software Packages A-D to develop to fulfil
project obligations.

Lastly, DTs clearly depicted the consequences of each decision and the probabilities of
achieving them so that the most beneficial sequence of decisions could be ascertained
(ACCA, 2023).

This was demonstrated through the DT Rollback, which calculated the EV of all options whilst
considering the probabilities of success and failure to determine the best choices to match DM
policies.

Limitations
Whilst DTs are useful, evidence suggests that DTs are unfortunately prone to
oversimplification (Ho et al., 2020).

This implies it may fail to include other criteria that may also influence the choices of the DM,
such as the impact of having programmers with differing capabilities assigned to the project.

Additionally, Kaminski et al. (2017) observe that DT recommendations may be volatile


because mutations in input variables may lead to different results.

For example, although the DT currently concludes that WSPC is the strongest choice, should
PEs be revised, this may cause other options to become more favourable.
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Q6: IMPACT OF REVISING PROBABILITY ESTIMATES

What is a Probability Estimate (PE)?


Chawla & Cieslak (2006) define PEs as a hypothesis on the odds of an event occurring based
on evidence or assumptions made at a specific Chance Node (CN) in a DT.

Should UWS revise their initial PEs, this may alter not only the accuracy of the DT but also
trigger different recommendations due to fluctuating EVs computed during the Rollback (Lin
et al., 2020).

Evaluating PE influence through Sensitivity Analysis (SA)


To ascertain the impact of altering PEs in a DT, a SA can be undertaken to determine how
significant this variable is towards the DT’s final recommendation (Kaminski et al., 2017).

In this instance, we apply SA to the PE for software development success by substituting the
PE with 0 – 100% for each Software Package & calculating the rollback results from the DT
for DN3.
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Identifying the Turnover Point (TP)

Data indicates that revising the PEs for Web Software Package C (WSPC) from 0 – 100%
causes its EV to fall across a range of GBP 310k – 410k.

Computations allude that the TP for WSPC lies at a PE of 55%, meaning that this is where the
EV for WSPC & App Software Package B (ASPB) achieves an equilibrium at GBP 365k.

Influence of PE Revisions on a Decision Tree

SA documents that when WSPC’s PE exceeds the TP, it consistently dominates all other
strategic options with DN3 populated with an EV of GBP 370 – GBP 410k.

However, whenever the PE is below the TP, ASPB becomes the stronger choice, populating
DN3 with an EV of GBP 365k.

Findings conclude that altering PEs within a certain range will cause DT recommendations to
change because they ultimately also impact the attractiveness of the option.
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CONCLUSION
DTs are invaluable in demystifying UWS’s scenario into elements that are simpler to interpret
so that optimal alternatives can be enunciated for DM consideration (Baye & Prince, 2022).

Findings reveal that building Web Software Package C (WSPC) will likely result in the most
profitable outcome with GBP 390k at DN3.

However, evidence from SA demonstrate that adjusting PEs may cause the EVs to change,
thus influencing the DT’s recommended approach (Barron & Schmidt, 1988).

At DN3, WSPC wins against ASPB whenever its PE was above the Turning Point (TP) of 55%,
but loses its advantage to APSB when PEs are revised below the TP.

Nevertheless, these conclusions are predicated on the flawlessness of PEs provided, which
in real life is unlikely to be perfect (Edwards et al., 2021).

Should the accuracy of fresh PEs be provided in the future, it may be beneficial to further
examine the Expected Value of Imperfect Information to ascertain how valuable the revised
PEs are despite knowing that they could be wrong (Goodwin & Wright, 2013).
Page 16 of 23

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