Scribd Logo
Upload

Welcome to Scribd!

  • 4 views

    Receiving in System

    Uploaded by

    kim

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Receiving in System

    Uploaded by

    kim
    4 views2 pages

    Copyright

    © © All Rights Reserved

    Available Formats

    DOCX, PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    4 views2 pages

    Receiving in System

    Uploaded by

    kim

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    You are on page 1of 2

    📋 Purpose of

    Receiving Procedure in Syspro


    The purpose of this procedure is to establish a reliable and consistent approach for entering and
    tracking incoming product information in the Syspro system. This process is vital for maintaining
    the integrity of our inventory records, ensuring that our food safety and traceability standards are
    upheld, and that the workflow from receiving to sales is streamlined. Properly recording incoming
    shipments allows us to account for our physical stock, manage the supply chain effectively, and
    provide essential data for business analytics.

    🔍 High-Level Overview of Receiving Entries


    Step 1: Verify the Shipment
    Step 2: Record and Check Product Details
    Step 3: Input Data into Syspro
    Step 4: Review and Confirm Entry
    Step 5: Attach Documentation and Complete the Transaction

    📥 Detailed Receiving Entry Procedure


    Step 1: Verify the Shipment
     Inspect the delivered items to ensure they match the purchase order.
     Check the quality and condition of the products for any signs of damage or
    contamination.
     Confirm temperature records, if applicable, for compliance with food safety standards.
    Step 2: Record and Check Product Details
     Document the product name, quantity, and batch or lot numbers for traceability.
     Note the expiration or ‘use by’ dates.
     Count the items thoroughly and reconcile amounts with the shipping documentation.
    Step 3: Input Data into Syspro
     Access the 'Goods Received Note' (GRN) module in Syspro.
     Use the Purchase Order (PO) number to retrieve and match the system's record.
     Enter the recorded product details into the GRN, including quantities and lot numbers.
     Ensure all the required fields are accurately filled to maintain proper records.
    Step 4: Review and Confirm Entry
     Double-check the data entered against physical documentation for accuracy.
     Correct any discrepancies immediately before processing the receipt.
     Save the GRN and submit for verification to authenticate the data entry.
    Step 5: Attach Documentation and Complete the Transaction
     Scan or digitally append delivery notes, quality certification, and inspection records to
    the GRN.
     Ensure that all backup documentation is legible and properly linked to the
    corresponding GRN.
     Finalize the GRN to update inventory and financial records, thereby closing the
    receiving process.
    By following these steps, we create accountability and preserve the accuracy of our inventory and
    sales data, which is crucial for our operation's success. It's of utmost importance that each
    employee involved in this process adheres strictly to these steps to maintain system integrity and
    transparency.

    3/3
    Share

    You might also like