INTRODUCTION

This booklet will be given to the seafarer, with relevant information filled in by the company or Master. This familiarization checklist
is made of four sections.

Section A Introduction to Company, SMS, and Ship: This section will be completed by the company or by manning office. Company
manuals shall be provided to joiner as necessary to understand the Safety Management System of the company.

Section B Onboard safety familiarization (as per STCW) - This section of the Safety and Familiarization booklet will be completed by
the Chief Officer or his designate. The designate is 3rd officer with more than 6 months’ rank experience or 2nd Officer.

The on signer will confirm his understanding by signing at the end of Section B. Trainers will countersign with date. This section shall
be completed within 24 hours of the seafarer joining the vessel and prior to assigning his job responsibilities or before the voyage
begins, whichever is earlier.

Section C On Board safety (continued) – MUST be completed within 14 days of joining (As per SOLAS)
The on signer shall complete this detailed training within 14 days of joining the vessel.
The on signer shall confirm his understanding by signing at the end of Section C.

Section D Job familiarization. This will be completed by Outgoing person or a person of higher rank. The on signer will confirm his
understanding by signing at the end of Section D. Person responsible for familiarization will countersign with date. Section D needs to
be completed before on signer takes over the responsibility.

It is the responsibility of each crew member to read and understand each section, then submit to Master/Chief Engineer for
verification and signature.

Copy of last page will be filed on bridge with third officer for ready records. This booklet shall be kept by the seafarer at the most
convenient place to refer. On Sign Off, this book shall be handed over to Master, who shall retain it for a period of 3 years.

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SECTION A - INTRODUCTION TO COMPANY, SAFETY MANAGEMENT SYSTEM AND SHIP

1.1 QUALITY, OCCUPATIONAL HEALTH, SAFETY AND ENVIRONMENTAL PROTECTION POLICY

Environment Protection shall be one of our highest priorities and shall undertake to implement all possible,
reasonable, and practicable actions to prevent any type of pollution.

To achieve these, we shall

 Provide safe operation of ships and a safe working environment to the staff.
 Provide a safe and healthy working environment free from unauthorized use of drugs and alcohol.
 Examine Company working practices to identify risks and establish safeguards against such risks.
 Ensure that all vessels comply with all applicable mandatory rules and regulations.
 Ensure adequate resources and shore-based support provided to the vessels.
 Employ competent and qualified personnel.
 Provide training for employees to enable them to achieve company objectives and targets.
 Continuously improve skills of employees.
 Monitor performance of company, ships, and the employees.
 Formulate corrective actions, from incident investigation and audit reports onboard ship and in the
Company office.
 Identify and develop appropriate preventive action to proactively prevent injuries and accidents
 Disseminate safety and environmental related information to the vessels.
 Develop, maintain, and exercise Contingency / Emergency response plans.
 Proactively approach and manage customer relationships.
 Identify and address customer complaints, requirements, and expectations in the pursuit of customer
satisfaction
 Regularly review towards continual improvement of the management system
 Zero Tolerance towards any non-compliance or breach of environmental regulations.
 Encourage open reporting in a transparent manner without fear of repercussions.
 Use IT technology effectively and develop solutions to breakdown the complexity of Ship management into
easily manageable tasks for both ship & shore staff.

1.2 DRUG & ALCOHOL POLICY

 We shall strive to maintain a safe and healthy working environment free from the unauthorized use of
drugs and alcohol. This Drug and alcohol policy of the Company shall be adhered to at all times, whether in
port or at sea. Company considers any issue pertaining to abuse of drug and alcohol as a serious offence
onboard. Non-compliance with this policy by any officer or rating shall result in disciplinary action against
the individual which may include dismissal.

COMSUMPTION OF DRUGS
 The possession of illegal drugs, or the use, distribution, or sale of unlawful or un-prescribed substances is
strictly prohibited onboard. Violators shall be subjected to immediate dismissal.
 Any officer or rating using prescription or non-prescription drugs must declare details of the said drugs to
the master upon joining the ship.

CONSUMPTION OF ALCOHOL
 Company adopts the maximum Blood Alcohol Concentration (BAC) for anyone on board company vessels
as 40 mg/100millilitres of blood (0.04%) at all times. BAC of 0.04% or above shall be considered as alcohol
impairment. (On vessels owned by Lauritzen Bulker, Max BAC is 20mg/100 milliliters (0.02%)). (For BBC-HP
("bareboat charters hire purchase") & Related Korean government Act vessels owned by Lauritzen Bulker,
Max BAC is 30mg/100 milliliters (0.03%))

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 All persons onboard are required at all times to ensure that their Blood Alcohol Content (BAC) does not
exceed 0.04%. This includes:
I. When joining a vessel,
II. During Shore Leave,
III. When returning from Shore leave, and
IV. In the Shipyard.
 Alcohol purchased on board must not be taken ashore.
 Ship staff are not allowed to bring any alcoholic beverage onboard from ashore.
 Alcohol is NOT to be consumed:
I. While on Duty, on Standby, in the course of and up to 4 hours before, performing any
scheduled duties or commencement of standby periods.
II. By Duty Engineers and ratings assigned on UMS watch.
III. By Engineer and rating who are assigned to take night rounds in the Engine room.
IV. At sea during conditions of reduced visibility, heavy traffic, heavy weather or in any other
hazardous conditions.
V. During the 12 hours before arrival in port and while the vessel is in port.
VI. In any coastal or confined waters
VII. In cabin and work areas (e.g., Deck/Wheelhouse/Cargo Control Room/Engine Room).

 Additionally, Coastal State alcohol consumption regulations, if more stringent than regulations as
mentioned in this section, shall be adhered to.
 Consumption of alcohol onboard is restricted to the Officer and Crew Smoke rooms and Messrooms.
 The issuance of alcohol will be carried out in one of the above areas (referred to as ‘Smoke room’) and
during Smoke room opening hours set by the Master. Smoke room Opening hours shall be displayed on
notice boards.
 Display the Drug and Alcohol Policy poster in the Smoke room.
 Use “AD-16A Alcohol Issue Record” sheet to record issuance of alcohol to each individual.
 For personnel about to commence duty or on duty unable to receive alcohol at Smoke room during
opening hours, alcohol shall be issued within the same limits as described in this policy as per Master’s
instructions.
 The Master can suspend the issuance of alcohol for a particular crew member or the entire complement at
his discretion. In this case, he should inform the Company of his decision.
1.3 MANAGEMENT COMMITMENT AND RESPONSIBILITY

We believe that proper and effective management of a vessel is achieved by the co-operative effort of an
integrated network comprising the vessel, the management office, the manning offices, the port agents,
classification societies, statutory bodies, and other institutions. Good communication and exchange of
information are key elements in this relationship and are the tools for ensuring that all involved parties are
working in accordance with the objectives.

The policies shall be documented and freely available to the public and other interested parties upon request.

The management, senior executives and employees of the Company recognize the fact that in order to provide high
quality ship management services, implementation and functioning of the policies and the management system are of
vital importance.

The responsibility for establishing and maintaining the policies is of the senior management of the company (in office
and ship). The responsibility for understanding and executing the defined Company procedures in meeting the
requirements of the policies resides with all employees onboard and ashore.

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The Master has the responsibility for implementing this policy onboard the ship under his command. Further,
he has complete authority over all activity and all personnel onboard and is responsible for safe navigation of
the vessel. In matters relating to safety and pollution prevention, the Master has the overriding authority and
discretion to take whatever action he considers to be in the best interest of the crew, ship, company, cargo,
and marine environment.

The Master and Chief Engineer on board the ships shall be directly responsible for undertaking all measures necessary
to prevent pollution of the environment.

1.4 NON-DISCLOSURE OF INFORMATION

The Employee will not either during his/her employment or subsequent thereto, divulge to any person any
information relating to procedures or the affairs of the company which comes to his/her knowledge or have access
to, in the course of his/her employment and should by its nature be confidential. He/she undertakes that, either
during the subsistence of his/her employment or subsequent thereto, he/she shall not, through any medium of
communication including social media, communicate with any person other than the contact person as notified to
him/her by the company with regard to any matter on board the vessel or otherwise. It is hereby clarified that the
company shall have right to forfeit and confiscate any material including but not limited to photographs, video
graphs, letters, mails, etc. which the company believes to be a breach of security to the vessel or the company.
He/she further undertake that he/she shall not take any action which is intended, or would reasonably be expected
to harm the company, its officers, directors or employees or its or their reputation or which would reasonably be
expected to lead to unwanted or unfavorable publicity to the company.

1.5 USE OF PERSONNAL MEMORY DRIVES

Only authorized memory disks that are approved by the office IT department must be used in vessel system.
No personal use device can be connected to ship’s business LAN/Wi-Fi unless authorized by the IT team.
Personnel shall ensure that their devices are updated, and anti-virus protected before connecting to the crew-use
Wi-Fi network. Do not connect personal equipment or devices from unknown, unauthorized sources. Do not use
personal drones, UAVs onboard without permission from office.

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1.6 ONBOARD COMPLAINT PROCEDURE

APPLICATION
Each seafarer shall be provided with a copy of this Onboard Grievance Procedure required as per Maritime
Labor Convention ‘Standard A5.1.5- Onboard Complaint Procedures’ and/or Flag State Regulations. Seafarer
shall also be provided with a copy of Form AD-11- Onboard Complaint Form.
PROCEDURE
This procedure is provided to establish formal complaint procedures, as prescribed by the Flag state, for the fair,
effective and expeditious handling of seafarer complaints alleging breaches of MLC 2006.
Company ensures that all seafarers working on board any ship have a copy of the onboard complaint
procedures, as prescribed by the flag state.

i. All complaints onboard should be addressed to the respective head of departments or to a superior
officer. Complaints should be resolved quickly and effectively, at the lowest level possible.
ii. All complaints and decision outcomes should be recorded in the prescribed form (AD-11 Onboard
Complaint Form) and an updated signed copy shall be provided to the seafarer concerned. The vessel
shall keep on board a record for complaints.
iii. The complainant may be accompanied and represented by another seafarer of choice on board the ship.
iv. Complaints regarding health and safety matters should also be reported to the safety officer.
v. All complaints must be addressed as far as possible within 48 hours of receipt but in no case later
than the time as prescribed by the respective flag.
vi. The Master should personally handle all complaints that are not satisfactorily resolved by the head of
the department/superior officer to the satisfaction of the complainant.
vii. If a complaint cannot be resolved on board, the matter should be referred to the company. The
Company will then resolve the matter in the time frame as prescribed by the respective flag, which in
any case shall not exceed a period of eight (8) days. This shall be done in consultation with the
concerned seafarer or any person they may appoint as their representative.
viii. If within the period of eight (8) days, the complaint on board has not been resolved, then the period
shall be extended for twenty-two (22) more additional days or such time as prescribed by the
respective flag state, with the sole purpose to find a favorable solution, which shall be recorded on
the registries of the ship and be available to the competent authorities.
ix. In all cases, seafarers have a right to file their complaints directly with the master, office and where
necessary, to any appropriate competent external authority (as declared by respective flag) such as,
but not limited to:
▪ Flag Administration Nautical Inspector.
▪ Flag Administration Recognized Organization Inspector.
▪ Port State control official.
▪ Local seafarer labor organization representative; or
▪ Other seafarer welfare assistance service.
x. The complainant may contact the Master, Chief Engineer, Chief Officer, or 2nd Engineer to provide
impartial advice regarding his complaint on a confidential basis.
xi. The Management strictly prohibits any sort of victimization of seafarers towards filing the complaint.

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Figure 1 – Flow Chart – Onboard Complaint

Procedure

Reference and Forms:

 Ship Management Manual – Section 12 – Complaint Procedure

 Form AD-11 - Onboard Complaint Form.

1.7 STOP WORK AUTHORITY

Ship staff are EQUALLY EMPOWERED AND OBLIGED to STOP WORK when unsafe conditions or behavior may
result in unwanted events.

EQUAL AUTHORITY is given t everybody irrespective of hierarchy or rank.

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Edition No.2 / Rev.No.15
6|Pa g e Date: 15-May-24
SECTION A: Vessel Information
Name of the Vessel

Call Sign

Flag

Type of Vessel

Trade of Vessel

Name of Marine and Technical Superintendent of the Vessel

Year Built

Owner

Charterer

Manning Done by

Other Info

Familiarization was carried out at office on

(i) Introduction / changes to SMS:

TRAINER NAME/ SIGNATURE JOINER NAME / SIGNATURE

(ii) Ship specific introduction

TRAINER NAME/ SIGNATURE JOINER NAME / SIGNATURE

(iii) Rank specific introduction

(Applicable only for new promotions/new cadets) TRAINER NAME/ SIGNATURE JOINER NAME / SIGNATURE

SF-10
Edition No.2 / Rev.No.15
7|Pa g e Date: 17-May-24
 DPA / CONTACT INFORMATION OF MLC COMPANY REPRESENTATIVE

Name Designated Contact Person:

Telephone Number (DPA):

ADPA
Name:
Contact Number:

CSO
Name:
Contact Number:

ACSO
Name:
Contact Number:

CONTACT INFROMATION OF COMPETENT AUTHORITY FLAG STATE

Flag:
Competent Authority:
Telephone Numbers:
Email/Website:

CONTACT INFORMATION OF COMPETENT AUTHORITY IN SEAFARER’S COUNTRY OF RESIDENCE

Country
Competent Authority
Telephone Number(s)
Email /Website
Designated Contact Person
Telephone Number (DPA)

Notes:

SF-10
Edition No.2 / Rev.No.14
8|Pa g e Date: 06-Mar-24
SECTION B - ONBOARD SAFETY

(As per STCW VI - Safety Familiarization Training)

Is an internal telephone system fitted?
(To be assisted by the Safety Officer or an officer designated by him. This section shall be completed within 24 hours of the seafarer
joining
If notthe vesselcabin,
in your and prior toisassigning
where his job
the nearest responsibilities or before the voyage begins, whichever is earlier.)
telephone?

What is
Working the number
language of the Bridge?
onboard: ENGLISH

What is the
Emergency number
Station of Engine Control Room?
Signal

FireIdentify
Alarm onboard Symbols and Signs

Abandonment Signal
Action to take if a person falls overboard?
Verbal Order
Action uponofencountering
the Master an accident or other medical emergency
(Please correct the above if it is different)

Security alarm
FIREFIGHTING
OnFIRE
hearing the above alarms, I will
EXTINGUISHERS
Muster Point
How many different types onboard?
Alternate Muster Point
What type is the nearest extinguisher and the location
Your Duties in boat station
FIXED FIRE FIGHTING SYSTEMS:
Your duties in emergency station
How many types of fixed firefighting systems are available?
Are alarm switches fitted in accommodation?
Which are all spaces covered by these systems?

Understand the operating procedures (senior officers)

If not, how would you raise the alarm for fire?
FIRE HOSES

Where is the hose, nearest to your cabin?

If Yes, where is nearest Switch?

Where
Ship isSecurity
the nearest alarm bell to your cabin?
Officer
Where is the nearest fire extinguisher to your cabin?
Safety Officer Onboard
Where is the nearest Emergency Exit?

Medical Officer Onboard

Locate personal Life Jacket, Immersion suit & EEBD/ELSA (Chemical

tanker)
Personal Lifejacket & Immersion Suit Size Suitability

Proficiency in donning Immersion suit with lifejacket (User must don within 2 minutes without any help)

SF-10
Proficiency in using EEBD / ELSA Edition No.2 / Rev.No.14
9|Pa ge Date: 06-Mar-24
Others:

a) Fire door, Watertight and weathertight door 's closing procedure (Except
those for hull opening)

b) Familiarize with emergency escape routes

c) For your information the accommodation is provided with Volts electric supply.

Check the instrument before connecting to socket.

d) Mooring equipment including specific job description and associated safety features.

Below is for ship staff who are likely to be involved in mooring/anchoring operations during their tour of duty.

Familiarization with mooring equipment Tick

()
1. Winches and windlasses: operation, precautions, location of starting switches for
winches / windlass, brake render load indicators, brake testing kit and torque wrench location. (Strike out
the ones that are not applicable)
2. Warnings about mooring hazards such as but not limited to, the dangers associated
with bights, ropes under tension, snapback zones, slips, trips, falls and moving machinery.
3. Mooring wires/ropes, rope tails, spare mooring wire/rope, tails and ropes, tug
handling ropes, messenger lines, heaving lines, split hooks, chain / rope stoppers, toggle pins: location
(Strike out the ones that are not applicable)
4. Familiarity with Mooring System Management Plan & Register and Line Management Plan, and
completing the training appendix enclosed with MSMPR
5. Emergency towing arrangement (ETA) and Fire Wires: Location and rigging procedure. (Strike out the
ones that are not applicable)

e) Instruction received for restriction on use of personal electronic devices on ship’s IT equipment (computers, Tablets, phone etc.)

f) Familiarize with vessel specific ISMS procedures (computer securities, USB controls, communication controls, Printers, scanners.
Etc.)

g) Instruction received for restriction on use of personal devices, drones, UAVs, mobile phones, smart watches, non-intrinsically
electronic devices & non - intrinsically torches in hazardous area of tankers.

Signature of Joiner Signature of Chief Officer (or) his designate

RANK: RANK:

DATE: DATE:

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Edition No.2 / Rev.No.14
10 | P a g e Date: 06-Mar-24
Section C - On Board Safety (continued) - To be completed within 14 days of joining

Location SOLAS training Manual & sign

LIFEBOATS No. of Persons each can carry: Stbd. Port Fwd.

LIFERAFTS No. of Persons each can carry: Stbd. Port Fwd.

Understand the lifeboat and life raft lowering / launching procedure

LIFEBUOYS

Familiarize with the location of Life Buoys and Man overboard

Markers

LIFEJACKETS

Where are spare life jackets stowed?

Familiarization with EPIRB, SART L/B, Pyrotechnics & W/T

FIREFIGHTING

Is a fixed system fitted

If Yes, What types of System?

Understand the operation (Junior officers / ratings):

International Shore Connection location and fixing

procedure on fire line

Locate and understand the donning procedure of

a) Breathing Apparatus

b) EEBD

Locate and understand the operation procedure of (as relevant to the crew)

a) Emergency Fire Pump & Main Fire Pump

b) Emergency Generator

c) Emergency Battery

d) Quick closing valves

e) Life boat engines

f) Life raft / boat lowering procedure

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 Familiarize with the Ship Security duties, procedures, current security threat and patterns.

Explain the garbage management system onboard (garbage collection points, storing, processing and disposal procedures)

Explain shipboard oil pollution emergency plan (or SMPEP on Chemical Tanker)

Familiarize with Ballast Water Management Plan (as applicable)

Familiarize with General Arrangement of the Vessel

Familiarization with various audible alarms such as (Gas alarms, CO2/ foam release system, Hospital & Provision store fridge alarm)

Shipboard Security Familiarization (This section is to be briefed to the crew member. Only YES or NO to be chosen after the
information has been brief to and understood by the crew member. No information to be disclosed in this section)

a) Security Alarm: SSO – YES/NO

b) Location of Citadel or Muster point in event of security incident. – YES/NO

c) Reporting Security incident. – YES/NO

d) Procedure to follow when a security threat is recognized. – YES/NO

e) Security Level of ship – YES/NO

f) Gangway watch procedure (Deck Crew); Gangway Log / Visitor Log – YES/NO

g) Restricted Areas on board – YES/NO

h) Security control procedures for taking stores on board – YES/NO

i) Deck patrol procedure. – YES/NO

j) Stowaway search duties – YES/NO

k) Security Equipment on board. – YES/NO

l) Possible Access points into vessel and & monitoring procedure. – YES/NO

m) Additional security, measures when transiting HRA – YES/NO

n) Any ship security measure – YES/NO

Notes:

Signature of Joiner Signature of Chief Officer (or) his designate

RANK: RANK:
DATE: DATE:

SF-10
Edition No.2 / Rev.No.14
12 | P a g e Date: 06-Mar-24
 SECTION D - Job Familiarization

No. The relieving officer or his senior shall assist the joiner for completing this section before Tick
the joiner takes up responsibility.
1. Job responsibilities as per manual read and understood

2. Familiarity with your workspace

3. Permit to work system

4. Certificate of Eligibility (SF-33) issued after training on gas measuring equipment

use.
5. Certificate of Eligibility (SF-34) issued after training on fall prevention equipment
usage.
6. Locating Oil Spill Equipment locker and understand use of equipment

7. Familiarization with general layout and equipment in galley

Additionally, for Deck Officers and Deck Ratings (as applicable)

8. Familiarization with the loading instrument/computer (for deck officers)

9. Understand use of Cargo Operations Checklist.

10. Understand cargo gear operation

11. Training and familiarization with safety feature & operations of deck cranes

12. Understand cargo hatch opening procedures.

13. Complete Bridge familiarization Checklist for Deck officers and Deck watchkeeping ratings

14. Deck officers to complete familiarization with the Bridge Equipment Operation Guide
(Navigation Manual Appendix 08)
15. ECDIS Familiarization checklist (OP 16)

Deck Officer and Deck Ratings (as applicable), shall familiarize with the below within 7
days of joining
17. On tankers - Understand and Familiarize with IG system, COW, Cargo heating systems,
VEC, VOC, etc.
18. Understand tank cleaning / hold cleaning procedures.
19. Understand cargo securing procedures and location of fittings

20. Understand the ventilation procedures of cargo areas.

21. On bulk carrier, heavy weather ballast procedure

22. Familiarize with emergency steering gear.

Additionally, Engineer Officer and Engine Ratings (as applicable), shall familiarize with
the below within 7 days of joining
23. Operation of Main Engine and Auxiliary Engines (Generators)

24. Operation of boiler, economizer, purifier, pumps etc.

25. Bunkering procedures

26. OWS function, its alarm management including demonstrating memory log of 15ppm
alarm
27. Oil Record Book and its filling procedures SF-10
13 | P a g e Edition No.2 / Rev.No.14
28. Bilge pumping procedures and oil transfer procedures Date: 06-Mar-24
 Signature of Trainer

RANK:

DATE:

Following manuals have been read, understood, and signed:

For all Officers / Ratings: SOLAS Training Manual / Fire Plan

For all Officers / Engineers: All Company Manuals, BWMP, GMP, EEMS and SEEMP.
For all officers/ ratings: Emergency Towing Arrangement (ETA)
For engineers: Bio Fouling Management Plan.
On tankers - STS manual, VOC MP.

Signature of Joiner

RANK:

Signature of Chief Officer (or) his designate

RANK:

DATE:

NOTES:

Date: Safety Familiarization completed

Name of Joiner Date of Rank
Joining Section A Section B Section C Section D

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14 | P a g e Edition No.2 / Rev.No.14
Date: 06-Mar-24
 SEAFARER DECLARATION

Has the Seafarer viewed the mandatory training PPT on PSC for YES / NO (circle as appropriate)
their respective rank.
If No – Please state, the reason

Seafarer Signature confirming the declaration

SEAFARER DRUG AND ALCOHOL DECLARATION

Do the Seafarer intend to consume alcohol whilst their stay YES / NO (circle as appropriate)
onboard.
Do seafarer agree that they will not allow others to accept on YES / NO (circle as appropriate)
behalf of or under their names.
Do seafarer agree that they will not purchase, order, or bring YES / NO (circle as appropriate)
any alcoholic beverage or food having alcohol content from
outside the ship.
Do seafarer agree that they will not turn blind eye towards any YES / NO (circle as appropriate)
possible drug & alcohol violation and will carry out good faith
reporting to authorities..
Seafarer agrees to comply with company’s drug & alcohol YES / NO (circle as appropriate)
policy.
Seafarer Signature confirming the declaration

SEAFARER MEDICAL DECLARATION

Medical History

Medication prescribed by the doctor and carried onboard

Seafarer Signature confirming the declaration

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15 | P a g e Edition No.2 / Rev.No.14
Date: 06-Mar-24
 We have reviewed the effectiveness of the familiarization carried out.
Signature of Chief Engineer (Review Section C &D for Engine staff)

Date:

Signature of Master

Date: (for all joiners)

NOTES:

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16 | P a g e Edition No.2 / Rev.No.14
Date: 06-Mar-24