Colegio de la Purisima Concepcion

The School of the Archdioces of Capiz

Roxas City, Philippines

COMPUTER
MIDTERM EXAMINATIONS

Name: JUSTINE V. ABADIANO Date: APRIL 21, 2023 Score: _________

Discuss the following questions:

1. What do slides usually contain in the PowerPoint presentation? Describe each.

 A PowerPoint presentation is composed of a number of slides when created.

The user has access to all the tools he or she needs in the PowerPoint
application. The content of the slides may depend on the audience to whom the
presenter wishes to convey his or her presentation. The slides may contain data
that can be presented in text, images, graphs, videos, and audio.

The user must have a working knowledge of slides before he or she can start
adding content to them. These include adding new slides, altering the layout, and
switching into the presentation’s view. Moreover, each slide contains
placeholders. Placeholders are arranged in different layouts that can be applied
to existing slides or chosen when a user inserts a new slide. A slide layout
arranges the content using different types of placeholders, depending on what
information the user might want to include in his or her presentation.

For example, the layout is called Title and Content and includes title and
content placeholders. While each layout has a descriptive name, the user can
also tell from the image of the layout how the placeholders will be arranged.
Aside from the placeholders, each slide may contain the following:

a) Text – texts can be inserted through text boxes. Text boxes allow the user
to place text wherever on the slide as well as edit the font style, font size
and other effects of the texts.
b) Images - images allow the user to showcase a story through visuals.
Whether photography, graphic design elements will be used in the slides,
imagery is key to make a main point. Helping the audience to visualize
that point is essential to a good presentation. Images may be in the form
of JPEG, PNG, GIF, BMP OR TIFF.
c) Graphs – the user can bring his or her data to life with engaging charts
and graphs. Visual representations help audience to understand data
quickly. When a presenter shows an effective graph or chart, the report or
presentation gains clarity and authority, whether comparing statistical
figures or highlighting a trend. Graphs can be inserted through SHAPES,
SMART ARTS AND CHARTS.
d) Videos – a video presentation is a popular format of multimedia content
with a duration of several seconds or minutes that shows the benefits of a
product, service, or any idea with the help of interesting graphic images,
concise text, and appropriate narration. The user may use it to make the
presentation more appealing and interactive. Videos formats that can be
insert in PowerPoint are MP4, MPEG, WMV OR AVI.
e) Audio - relating the text with the music piece makes the audience connect
with the presentation. Almost everyone likes to hear music or sounds
 therefore, inserting these in the presentation will hold the attention of the
audience. Audio formats include MP3, AIFF, WAV OR WMA.
All these examples may be put on a slide. Adding them altogether can help
the user deliver his presentation clearly and interactively to his or her audience.

2. What happens when you apply the design template? How do you use the templates
from online sources?

 Presentations can be created with templates in PowerPoint. Your slide

presentations will look more professional because of these templates. Templates
are ready-made presentations that you can fill with your own data. You may
either create your own or use the given templates.

When you apply a design template to your presentation, the slide master and
color scheme of the new template replace the slide master and color scheme of
the original presentation. Design templates include color schemes, slide and title
masters with custom formatting, and styled fonts designed for a particular "look."
Each slide you add after applying a design template will acquire a unique
appearance regardless of the AutoLayout.

To apply a design template, first you must open your presentation. Next, click
the Design tab on the ribbon and lastly, click the design you want. The design will
then be applied to the presentation. On the other hand, to use the templates from
online sources, first, you may search for your preferred templates on the internet.
There is a wide range of websites that offer free online design templates. Then
after searching and selecting an online template, download it. Next, go to the
Design tab on the ribbon, browse for the theme you downloaded and click ‘open’.
Finally, the online design template you have downloaded will be applied to your
slide presentation. You may now edit your presentation in any way you want it to
be.

3. What is the best way to design the layout in doing the presentation?

 When creating presentation slides, you have to achieve a balance between

capturing your audience's interest and attention while preventing them getting
distracted from your main message. Remember that presentation slides ought to
reinforce what you say during a talk, rather than taking the spotlight. This will
help people learn and understand more of what you are presenting.
Simple is best. Your message will lose impact if your slides take primacy over
what you have to say. Your slides should support your speech rather than
overshadow it. Slides with a lot of text should be avoided, especially if it basically
repeats what you are saying. The audience can be reading instead of paying
attention to you. When you require text-heavy slides, progressively unveil the
text.
On your slides, you should ideally simply include your major talking points in
the form of brief and precise bullet points. The audience will find this to be
significantly less boring, and the finest slides — some speakers only use
photographs — lack any text.
Next, you must choose the slide ratio that best fits the presentation's context.
For presenting slides that must be viewed on several devices, a 4:3 ratio is
advantageous. Presentations at conferences should have a 16:9 aspect ratio.
 You must also limit your animations and transitions, use visual aids and high-
quality graphics, suitable charts and diagrams, video and audio. Moreover,
choose font styles carefully as well font size. Normally, people may use 18pt for
font size but Your font size should be a minimum of 24pt so everything can be
easily read. According to some experts, common font styles used are also Gill
Sans and Verdana.
Lastly, you should know how to sort your slides in order from start to finish,
include some white space, and keep your presentation short and simple so that
there will be room for discussions.

4. When it is NOT ideal to use transition and animations in your presentation?

 Using a lot of animations may seem amateurish and visually unappealing.

Your presentation is unlikely to benefit anything from the frequent motion, and
the audience will find it boring. The result is that the audience may find it difficult
as well as discouraging to watch your presentation.

Use animations only when necessary, such as to show the steps in a

procedure or emphasizing a slide title. You should use subtle, professional
animations in presentations. For instance, "Wipe" works well to introduce bullet
points, but "Move" and "Fly" are too slow. Don't make every slide element
animated. Use no more than three different types of animations for this, and
refrain from utilizing animations between each slide.

5. What is the importance of using the appropriate font size and color in doing your
presentation.

 Use no more than two complementing fonts and constant clear fonts
throughout your presentation. Serif fonts, like Time New Roman, should be
avoided because they were created to be used in text-heavy publications and are
easier to read in smaller sizes. They are difficult to see when projected.
Presentations frequently benefit more from using sans-serif fonts like Arial or
Calibri.

Gill Sans and Verdana is a well-liked font option, but no matter which one you
use, make sure it appears professional and can be read from the back of the
room.

Use generic fonts whenever possible because utilizing special fonts that are
not readily available on other devices can cause issues the day of your
presentation.

Meanwhile, according to research, utilizing color makes individuals more

eager to listen to a presentation and more motivated to read. Additionally, colors
can increase understanding in emphasizing concepts. In the color wheel, colors
that are next to one another are complementary and produce contrast. Your text
will be easier to read and you will be able to direct the audience's attention to
specific sections by using complementary colors. Colors that are close to one
another are analogous and harmonious. Making use of comparable colors unifies
your display.

The usage of appropriate font size and color is important in creating your
presentation because they give great impact on the visual appeal and visibility of
your slides. If the font size and colors are balanced, your presentation will be
clear and attractive to your target audience. Thus, they will be able to understand
concepts and ideas better.
 6. What is the purpose of the print preview?

 The printing preview option is a specific option that enables the user to view
the
document on the screen before printing a hard copy. The user can utilize this
option to find any errors that can be repaired before printing. As a result, this can
avoid multiple printing attempts. Thus, you can save ink, toner, and paper in
printing your work.

~ End of Exam. Thank you, Maam Moni! ^^ ~

DEADLINE: April 22, 2023

*email your answers @ monivillaruz@gmail.com