NIZAM’S INSTITUTE OF MEDICAL SCIENCES

(A University established under the State Act)

PUNJAGUTTA, HYDERABAD-500 082
TELANGANA
www.nims.edu.in

Regulations for the Award of the Degree of

Doctor of Philosophy (PhD)
(Revised Version -2024)

www.nims.edu.in

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Associate Dean R&P Dean
 INDEX

Sl. No. Subject Page No.

1
Introduction 3

Process of development of the regulations for the PhD program at

2 3-4
NIMS

3 Role of the Deanery and the Academic Section with reference to the
5-6
PhD program at NIMS

4
General Rules of the PhD program at NIMS 7--15

5
Rules for admission to the PhD course at NIMS 15-19

6
Annexure –I (Letter of Intent) 20

7
Annexure –II (Letter of Consent) 21

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 INTRODUCTION

The Nizam's Institute of Medical Sciences (NIMS), Hyderabad, Telangana, is a

University established under the State Act. It is recognized by the National Medical
Commission and National Board of Examinations in Medical Sciences (NBEMS)
as a tertiary care post-graduate medical education, training and research Institute.
The administration of NIMS is carried out by the Director under the supervision of
the Governing Council and the Executive Board. Statutory bodies, such as, NIMS
Institutional Ethics Committee (NIEC), Ethics Sub-Committee for Graduate
Students (ESGS) and Data Safety Monitoring Board oversee the research on
human subjects, etc. Detailed description of NIMS is available in the Institute
website: www.nims.edu.in

Mission and Vision of NIMS:

The mission and vision of NIMS, Hyderabad is to create a center of excellence for
patient care, training, and research in the field of Medical Science.

Development of the regulations for the PhD program at NIMS:

The scope of this document with regulations is intended solely as a general
resource for all the aspirants to study the PhD course at NIMS. This document
has been formulated based on the PhD regulations of the University Grants
Commission (UGC) as per its gazette, All India Institute of Medical Sciences,
New Delhi and the 2008 Regulations for the PhD program at NIMS. All the
salient points from these source documents have been incorporated in this
document.

The regulations outlined have been meticulously developed, reviewed and updated
through an open and wide discussion process, where the views of all the members
of the Committee, appointed by the Director NIMS for the purpose, have been
considered and the resulting document reflects the consensus agreement of all
members. The document has been approved and reviewed by the Dean and the
Director of the Institute as a final authority.

This document has been so detailed that it would serve as a ready reference and
represent a good minimum standard for the PhD program at NIMS, as per
recommended regulations across the country. Most importantly, time lines have
been set that would serve as a ready reckoner for the benefit of the PhD scholars.

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Admission to the PhD Program:
 Admission to the PhD program shall be made once a year preferably in the
month of July on the date notified by the Institute.

 Candidates shall submit duly filled applications and supporting documents, if

any against the notification issued.

 All the received applications will be scrutinized for eligibility as per the
admission rules to the PhD program.

 Candidates fulfilling the minimum requisite qualifications and eligibility shall

be permitted to undertake the PhD entrance (screening) Test.

 Those who qualify in the Entrance Test shall be called for the interview.

 Candidates who are qualified for the CSIR, UGC, JRF-NET, ICMR Junior
Research Fellowship (JRF), DST Inspire Fellowship are exempted from the
screening test; however, they have to appear for the interview before the
Selection Committee.

 Selection Committee shall consist of the following members –

1. Director
2. Dean
3. Associate Dean (AC3)
4. External Subject Expert
5. Guide

 Selection Committee Interview shall include discussion on the proposed

research area of interest with the candidate.

 Selected candidate may register in any notified department of the Institute for
conducting their research of interest.

 The candidate has to submit to the Director a Letter of Acceptance from the
Guide (Annexure l), under whom he/she is going to conduct the PhD
project.

 No stipend will be paid to the candidate from the Institute funds during the
PhD program.

 The candidate shall be encouraged to apply for funding of the project to the
funding agencies through the Guide with approval of the Director, NIMS.
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Functions of the Academic Section (AC3):
The Associate Dean (AC3), in consultation with the Dean, shall be responsible for
the administrative issues related to the conduct of the PhD program. Concerned
Academic Section (AC3) shall arrange to place details including regulations
pertaining to the PhD program on the NIMS website.

With regard to the conduct of the PhD program following are the functions of the
Academic Section (AC3):

I. Admission Process:
 Arrange to issue notification in the newspapers and the Institute website

inviting applications for admission to the PhD program as per the schedule.
 Receive, acknowledge and arrange for scrutiny of the applications.

 Notify the date of PhD entrance test, arrange to conduct the test and furnish

the merit list as per the regulations.

 Assist to form Selection Committee in consultation with the Dean and

approval of the Director, to conduct Interview for the candidates qualified in

the PhD entrance test.
 Conduct the admission process – collect the admission fee, arrange

pre-admission medical evaluation, and issue letter of admission.

I I . Post Admission:
 Registration of the candidate under the identified guide.

 Ensure Doctoral Committee is formed for each of the candidates as per

stipulated timeline.
 Supervise submission of thesis protocol to the respective statutory

committees as per timelines.

 Maintain progress reports of the Doctoral Committee (DC) reviews for all

the PhD scholars from time-to-time.

 Audit of the research fund grant for each of the PhD projects

(NIEC/SRC/DD0s/FC).
I I I . Thesis Evaluation:
 Assist in the selection process of the Board of reviewers for each of the thesis

by the Doctoral Committee.

 Forward ‘Synopsis’ of the thesis to the Board of Reviewers and obtain their

acceptance to evaluate the thesis in ‘full’.

 Obtain ‘evaluation report’ and ‘questions’ from the International reviewer

of the thesis.
I V. Public Defense:
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 Assist Constitution of the Board of Examiners for the ‘Public Defense’ of the
thesis.
 Obtain suitable date for the ‘Public Defense’ from the national examiners.
 Arrange to announce the public defense viva-voce to all concerned within
and outside NIMS.
 Provide the evaluation report and questions from the international reviewer
of the thesis to the National examiners at the time of the public defense.
 Record the minutes of the viva-voce (Doctoral Committee /Board of
examinations) and also attendance for the public defense.
 Arrange for smooth conduct of the public defense and viva voce including
local hospitality to the external examiners.
V. Post Completion of the Course:
 Check ‘No dues’ and payment of prescribed fee by the candidate.
 Issue of Provisional certificate and final degree of PhD to the successful
candidate.
 Maintain the data base of all the PhD awardees at NIMS.

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 General Information

1. General rules of the PhD program at NIMS:

i) The PhD Degree awarded by the Institute shall be called as “Doctor of
Philosophy” under Faculty of Medical Sciences. The subject specialty, subject
title of the thesis shall be indicated in the certificate.
ii) Any department of the Institute can admit a candidate ‘within its quota’,
subject to the condition that the Department shall provide the necessary
facilities related to the research project of the candidate within the department
itself.
iii) This does not preclude any ancillary assistance needed by the candidate from
other departments or with other Guides or Co-guides.
iv) The Department should prepare a database of the research work and the
project conducted, for the purpose of a record and future reference.
v) The rule of reservation is not applicable to NIMS. This is in accordance
with UGC guideline wherein the rule of reservation is not applicable to the
PhD program of Institutions of Excellence, Research Institutions and
Institutions of national and strategic importance.

2. Eligibility of a faculty as PhD Guide:

2.1 Guide: Faculty members from NIMS with DM/MCh/DrNB/MD/MS/DNB/

PhD qualification are eligible as ‘Guides’ for the PhD program, provided they
fulfill the following criteria:

i) Having not less than eight (8) years of postgraduate teaching experience
as faculty at NIMS
ii) At least five (5) original research publications in PubMed-indexed journals
as a first/ second/corresponding author (submit proof of publications).
2.2 Co-Guide:

1) Faculty from NIMS with DM/MCh/DrNB/MD/MS/DNB/PhD qualification

is eligible as ‘Co-Guide’ for the PhD program, provided they fulfill the following
criteria:

i) Having not less than six (6) years of postgraduate teaching experience as faculty
at NIMS
ii) At least three (3) original research publications in PubMed-indexed journals as a
first/ second/corresponding author (submit proof of publications).
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2) Scientist from NIMS with PhD qualification are eligible as Co-Guides for the
PhD program, provided they fulfill the following criteria:
i) Having not less than four (4) years of post-PhD teaching/research experience
ii) At least three (3) original research publications in PubMed-indexed journals as a first/
second/corresponding author (submit proof of publications).

3) Faculty from outside NIMS are eligible only as External ‘Co-Guides’ provided
they fulfill the following criteria:
i) Having not less than six (6) years of postgraduate teaching or postdoctoral research
experience as a faculty (submit proof from competent authority) and
ii) At least five (5) original research publications in PubMed-indexed journals as a first/
second/corresponding author (submit proof of publications).

In addition to the above, following documents are required to be submitted

as per format:

i) Letter of Intent duly forwarded by the head of the respective institution

ii) Request letter from the Guide along with the letter of intent to the Director
NIMS seeking permission for appointment of the External Co-Guide.
4) Faculty of NIMS as ‘Co-guide’ for external candidates - Faculty of NIMS can
be ‘Co-guide’ for the external candidates (i.e registered for the PhD program in
other Institutes/Universities) provided they fulfill the following criteria:

i) Having not more than three candidates under him/her as Co-Guide, including
internal and external candidate (submit details of candidates).
ii) The faculty should seek prior permission from the Director, NIMS to act as External
Co-Guide.
NOTE:

i) Faculty of NIMS cannot act as a ‘Guide’ for external candidates (i.e registered
for PhD program in other Institutes/Universities).
ii) The Guide and Co-Guide shall not be closely related to the candidate.

3. Number of candidates to be admitted under a recognized Guide:

It may be noted that NIMS conducts regular postgraduate courses in
broad–specialties and super-specialties accredited by the NMC and NBEMS for
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which faculty are designated as eligible PG teachers and guides. Hence, a faculty
member qualified as PhD Guide shall ordinarily have at any point of time, for the
purpose of guidance of thesis, a limited number of PhD candidates defined as
under:

i) Faculty with postgraduate students registered under him/her pursuing for

NMCNMC/NBEMS approved courses can have:

 As a Guide – not more than two (2) candidates registered at any point of time.
 As a Co-guide - not more than three (3) candidates registered at any point of time.

ii) Faculty with no postgraduate students registered under him/her pursuing for
NMC/NBEMS approved courses can have:

iii) As a Guide-not more than five (5) candidates registered at any point of time.
iv) As a Co-guide- not more than three (3) candidates registered at any point of time.

Exceptions: In exceptional situations, it may be necessary to relax the limit of

students working under the Guide, based on the recommendations of a committee
of experts to be appointed by the Dean with approval of the Director, who should
satisfy themselves that the facilities available and the supervisory capacity of the
Guide are adequate to ensure the quality of training.
However, it is necessary to restrict the number of PhD Scholars registered in order to maintain
a good teacher: student ratio without compromising on the quality of research, teaching and
patient care which are the primary objectives of NIMS.

4. Change of Guide/Co-Guide:
i) In case of non-availability of Guide (due to superannuation/resignation),
Co-Guide, from the relevant specialty, may be appointed as Guide for the
candidate by the Dean. The change of status shall be informed and permission
obtained in this regard from NIEC by the Guide.

ii) The Guide and at least one of the Co-Guide shall be able to take over each
other’s responsibilities in the event of protracted absence of any one of them to act
as a Guide.

5. Doctoral Committee (DC) for the project:

1) The Doctoral Committee (DC) should be constituted within three months of

registration of the candidate.
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2) The Guide shall convene a meeting of the Co-Guides to recommend to the Dean,
a panel of members for constitution of the Doctoral Committee.

3) The Doctoral Committee shall include the following members, of which

minimum of four members including an external subject expert, shall attend the
DC meeting:
i) Dean
ii) Associate Dean (AC3)
iii) Guide
iv) Co-Guide(s)
v) External Subject Expert(s)

4) The Doctoral Committee shall approve, reject or suggest suitable modifications

to the project or thesis work of the candidate.

5) Change in the DC due to superannuation, or resignation of the Guide or under

certain situations, the Dean shall nominate and include a new member
(internal/external) or additional member as necessary with the approval of the
Director.

6. Course Requirement:
90-

Evaluation of the provisionally registered candidate is done in the form of

Pre-PhD examination, evaluation of synopsis of thesis. Timelines for these are
as follows:

1) Within three (3) months of registration–

i) The candidate shall familiarize with the work and research projects being
conducted in the department.
ii) Decide the hypotheses and methodology of the proposed research project in
consultation with the Guide.
iii) Guide shall initiate constitution of the Doctoral Committee (DC) for the
candidate (as per Point No.2)
2) Within Six (6) months of registration –

i) The candidate shall complete a course, conducted by the department

covering the topics relevant to the research area/specific specialty/field.

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 ii) The candidate shall prepare Protocol of the thesis related to the proposed
project work which should include:
- Objectives of the project work
- Methodology to be employed
- Review of the relevant published literature
- Lacunae in existing knowledge on the subject
- Formulation of the experimental design, with the advice of a competent
biostatistician.
iii) The candidate shall submit protocol of the thesis related to the project work
to the Institutional Scientific Research Committee (ISRC), Project
Budget Approval Committee (PBAC) and the NIMS Institutional
Ethics Committee (NIEC) and seek mandatory approval.and
committees.

3) Within One year of registration–

Candidate shall complete two (2) courses conducted by the Institute which
include:

i) Biostatistics & Epidemiology

ii) Research Methodology & Medical Ethics

7. Process of Thesis submission:

 Before submission of thesis, the PhD scholar shall make a complete and
detailed presentation before the Guide and Co-Guides and other scientists
working in or interested in the subject of research of the thesis for feedback.
 The thesis shall also be presented to and approved by the Doctoral
Committee.
 A brief synopsis of the work done, approved by the Guide, will be
submitted to the Academic Section (AC-3) through the Dean.
 Each candidate for the award of degree of Doctor of Philosophy shall submit
four copies of the thesis not earlier than the prescribed minimum period and
not later than the prescribed maximum period. The thesis shall be certified by
both the Guide and by the Co-Guides) before its submission.

Note: The candidate shall submit soft copy of the thesis for plagiarism check to the concerned
Academic Section (AC3). The thesis may be submitted for printing only after
obtaining “Plagiarism Check Certificate”.

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8. Publication:
It is mandatory for the candidate to have at least one publication related to the
topic as first author, in a Pub-Med indexed journal before submission of the
thesis.

9. Assessment of the work of the candidate:

i) A log book must be maintained by the candidate as per format with respect to
the day-to-day activities under the supervision of Guide and Co-Guide(s).
ii) The progress of the candidate's work shall be periodically assessed by the
Doctoral Committee once in six months and a report submitted to the Dean
through the Guide. DC may also advise or suggest for further modifications, if
any.

iii) In case during the 1 1/2 years of the registration period, the Doctoral
Committee reports to the Dean, in three consecutive reports, that the
candidate is incapable of continuing the work of the desired standard, the
Dean may then warn the candidate and give one more chance to improve
his/her work during the next six months. In case at the end of this period, the
work of the candidate is still unsatisfactory, his/her registration may be
cancelled by the Dean with the approval of the Director.

10. Duration of the PhD Course:

The duration of the course will be the time period from the date of registration
to submission of the thesis. The minimum period for the submission of the
thesis is
3 years and maximum period shall not exceed 5 years. However, further
extension for not more than 3 years may be given by the Dean upon
recommendation by the Doctoral Committee, explaining the need for
extension.

11. Examination Process:

1. The entire process of evaluation of thesis, conduct of viva-voce and declaring
results shall be completed preferably within six months from the date of
submission of thesis by the candidates.
2. The Guide in consultation with the Doctoral Committee, shall submit a panel
of eight scientists from national level and state level , who would be the

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 examiners for thesis evaluation and viva course, to the Dean at least one month
before the expected date of submission of the thesis.
i) Two National Level Scientist
ii) One State level Scientist
iii) One internal examiner (other than Guide and Co-Guide)

3. The panel of reviewers shall include scientists who, on the basis of their
published work are acknowledged experts in the field of study undertaken by
the candidate, which should be indicated in their bio-data.

4. A copy of ‘Synopsis’ of the thesis shall be sent by the Academic Section (AC3)
to all the four external reviewers for their willingness to review the full thesis
and acceptance to act as reviewers.
5. A copy of the thesis shall be forwarded to the reviewers following their
acceptance to review the thesis in full.
6. The reviewer shall be requested to submit a detailed and critical analysis on the
thesis as per the standard evaluation proforma.
7. Their recommendations towards acceptance or rejection of the thesis with
precise reasons must be specified in the proforma.
8. If the report from an external reviewer is not received within three months, a
copy of the thesis shall be sent to another external reviewer from amongst the
panel after approval of the Dean.

12. Acceptance or Rejection of the thesis:

i) The thesis has to be unanimously approved by all the four reviewers on the
board.
ii) In the event that the thesis is rejected by only one reviewer, it will be referred
to another reviewer from the approved panel. In case the thesis is approved
by this reviewer, it will be considered as unanimously approved.
iii) If the thesis is rejected by more than one reviewer, it will stand rejected and
shall not be referred to any other reviewer.

13. Suggestions to modify and resubmit the thesis:

i) If one or more reviewers recommend re-submission of the thesis after

modifications it shall be done within a maximum period of twelve months
from the date on which the candidate is so informed by the Dean.

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 ii) The candidate shall be entitled to appear at the defense of thesis viva-voce
examination only after the ‘revised thesis’ is unanimously approved by the
Board of Reviewers for the thesis.

14. Public defense &Viva-voce examination:

1. After the thesis has been unanimously approved by the board of reviewers the
candidate shall be entitled to defend the thesis at a public viva-voce
examination.
2. The viva - voce examination shall be conducted by the same reviewers, who
reviewed the thesis.
3. The External and Internal Reviewers shall be invited by the Dean to conduct
the Viva-voce on the set date at NIMS.
4. In the event of non-availability of one of the external examiners who evaluated
the thesis, another examiner from the panel will be called for the viva -voce
examination at the discretion of the Dean with the approval of the Director.
5. The topic, date and the time of the defense of thesis shall be announced
within NIMS and to the collaborating and other allied Institutes and
Organizations by the Academic Section (AC3) well in advance so that the
faculty members and scientists interested in the research project can attend
the viva.

15. Assessment process of the Viva-voce examination –

i) The general proficiency of the candidate in the subjects related to the field
of his/her study shall be evaluated.
ii) Any faculty and scientist attending the public defense, but is not a member
of the Board of Examiners, can also participate by posing relevant
questions to the candidate.
iii) The Board of Examiners shall take into consideration the view and
criticism if any, of the faculty members and others participating in the
public defense of the thesis.
iv) However, the result of the examination shall be decided solely by the members of the
Board of Examiners.

16. Reappearance:

In case the examiners are not satisfied with the performance of the
candidate in the above examination, the candidate shall be required to
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 re-appear for another viva-voce examination after a period of two months,
provided such specific recommendations are made by the Board of
Examiners.

17. Declaration of results and award of PhD degree:

The candidate shall be declared eligible for the award of the degree of Doctor of
Philosophy, only on the unanimous recommendation of the members of the Board of
Examiners.

18. Issue of PhD Degree Certificates:

i) Provisional PhD Certificate: The Institute shall provisionally issue a
document (provisional certificate) certifying to the effect that the PhD degree
has been awarded. It will be issued by the Academic Section (AC3) after
remitting a prescribed fee and the submission of ‘no-dues’ certificate by the
candidate.

ii) PhD Degree certificate shall be issued to the candidate during the next
scheduled Institute's convocation. However, the candidates can obtain the
degree certificate from the AC-3 Section before the convocation, by
remitting a prescribed fee.

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 Rules for admission to the PhD Program at NIMS
1. Call for applications:
Applications to the course leading to the award of the degree of Doctor of
Philosophy at the Institute shall be made once in a year preferably in the month of
July, on the date notified by the Institute by way of advertisement.
2. Application for the PhD course:
i) Candidate shall apply for PhD in one subject only.
ii) Candidates may obtain the application forms ‘Online’ from the Institute
website www.nims.edu.in by accessing the link____________________.
iii) Duly filled applications with necessary documents as an attachment
(prescribed in the prospectus for admission) shall be uploaded on the
portal. Application fee shall be remitted online through RTGS/NEFT
(account details as mentioned in the application form).
iv) Please note that only ‘Online’ applications shall be accepted with scanned
copies of the necessary original certificates (as prescribed) to be uploaded as
an attachment. However, original certificates are required for verification
during the admission process.
v) Applications received after the prescribed date and time shall not be
considered. The Institute will not be responsible for non-receipt of
applications due to network related issues.
vi) For any further clarifications, you can contact the concerned Academic
Section (AC3) at 040-23489193 and the Associate Dean (AC3).

3. Eligibility for admission to the PhD program:

A candidate seeking admission to the PhD course leading to the award of the
degree of Doctor of Philosophy (PhD) must possess at least one of the following
eligibility criteria:
i) Masters degree in Life Sciences from UGC recognized Institution/University
with at least 60% aggregate marks.
ii) Masters degree in any subject allied to medical sciences with at least 60%
aggregate marks.
iii) Degree of Bachelor of Medicine & Bachelor of Surgery (MBBS) or
equivalent degree recognized by the National Medical Commission (NMC)
with a minimum aggregate of 55% (total marks secured in first, second and
final MBBS examination)

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 iv)MD/MS qualification recognized by the National Medical Commission
(NMC) or DNB awarded by the National Board of Examinations in Medical
Sciences (NBEMS).
4. PhD Entrance Test:

i) The syllabus for the entrance examination will be mentioned in the

Prospectus.
ii) There will be a written examination for all the applicants. The candidate
must score at least 50% marks in the exam to qualify.
iii) A merit list will be prepared as per the marks scored by the candidates in the
entrance test. Seat allotment will be done through a counseling process, as
per the merit list order.
iv) At the time of counseling for allotment of available seats, the name of the
department and the faculty guide
will be displayed.
5. Fee Structure:

S No Fee Details Periodicity Amount

1 Admission Fee* One time Rs.5,000

2 Medical fee* One time Rs.3,500
3 Course Fee Periodicity 1st year 2nd year 3rd year
i) Tuition fee - Rs.25,000 Rs.25,000 Rs.25,000
ii) Library fee Annual Rs.3,000 Rs.3,000 Rs.3,000
iii) Thesis evaluation fee One time To be paid at the time Rs.25,000
of thesis submission
iv) Public Defense & Viva One time To be paid before Rs.35,000
finalizing date for Viva

NOTE: The fee paid at the time of admission shall not be refundable under any
circumstances.

6. Closure of Admission: The admissions shall stand closed by the prescribed date
and the courses shall commence from the notified date. Due to any unforeseen
reasons if a seat falls vacant within six (6) months from the date of commencement
of the course, the candidate next in the order of merit as per the rules will be
considered for admission.

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7. Verification of Original Certificates & payment of fee at the time of
Admission – Candidates are required to submit original certificates for
verification and pay the required fee at the time of admission. Failure to submit
the required certificates or pay the fee shall render the candidate forfeit his/her
seat. The certificates, submitted at the time of admission, will remain in the
custody of the Institute till the completion of the PhD program.
8. Post admission withdrawal from the course - The candidates who are selected
and admitted to the PhD program are not permitted to withdraw from the
same after the last date as notified by the University.

9. Discontinuation of the Course - If any candidate withdraws or discontinues

the program at any time or is relieved on his/her request for any reason, the fee
paid shall not be refunded. In addition, he/she shall have to pay a penalty of
Rs.1, 00,000/- (Rupees One lakh only), till such time the Original Certificates
deposited at the time of admission, shall remain in the custody of the
Institution.

10. Attendance: PhD program is a full-time course. The candidates shall register
their attendance in the biometric attendance of the institute as well as the
departmental register. The Guide shall send monthly attendance of the
candidate to the Dean for forwarding to the AC3 section without fail by the 5th
of every month.

11. Leave Eligibility - The candidates are eligible for 30 days all-purpose leave in an
academic year. The entitlement includes leave for sickness and attendance of
professional conferences etc. Maximum duration of leave permitted at a time
shall be 10 days. The balance of leave in a year, if any, shall not be carried
forward to the next academic year. The candidate is not eligible for special
casual leave during the course period.

12. Maternity Leave - Women candidates can avail maternity leave up to maximum
duration of 180 days in their period of study. The study period, however, will be
extended to the extent of maternity leave availed.
13. Extraordinary Leave – Extraordinary leave for additional periods beyond leave
eligibility will be considered in case the candidate is sick and the Institute’s
medical board considers that his/her illness requires rest.

14. Leave beyond Eligibility - In case of the candidate availing medical leave/any
other leave or un-authorized absence is beyond 30 days in a year, the course

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 period of the candidate shall be extended to the extent of such period. No
other leave is permitted.

15. Cancellation of Admission – Unauthorized absence for more than one year,
unsatisfactory progress as under point no. 11(iii) (Assessment of the work of the
candidate) shall lead to cancellation of admission into the course and
re-admission is not permitted.

16. Powers of the Dean –

Notwithstanding anything contained in these rules, the Dean, NIMS, may at

any time before completion of the PhD course either on his / her own or on the
application of any person, after due and proper enquiry and after giving the
person two weeks’ time from the date of receipt of the show cause notice to
submit the written explanation and on personal hearing, order the cancellation
of admission to the course if in his /her opinion, such candidate had furnished
incorrect particulars/or false information in the application or in the
documents attached thereto, or in the statements made either before the
authority in charge of admissions or the Dean or any other manner. Against
any such order of the Dean, the appeal shall be with the Director, NIMS
Hyderabad. These rules are subject to change in accordance with the decisions
of the Institute taken from time to time.

DIRECTOR
NIMS

SOURCE DOCUMENTS:
i) Gazette of India, July 11, 2009, University Grants Commission (minimum standards and procedures for the
awards of MPHIL /PhD degree regulation 2009)
ii) Regulations for PhD program at All India Institute of Medical Sciences, New Delhi
iii) Rules for the award of the degree of Doctor of Philosophy of NIMS - 2008

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 Annexure – I
Letter of Intent

Date:_____________

To,

The Director
Nizam’s Institute of Medical Sciences,
Hyderabad

Sub: Permission to appoint External Co-guide for PhD Thesis work -Reg.

Ref: 1) PhD Candidate: Mr/Ms_______________________________________

2) Title of the PhD Project________________________________________
__________________________________________________________

Sir,
I wish to inform you that Mr. /Ms_________________________, has joined for
PhD under my guidance. In this connection, I request you to permit to appoint
Dr._______________________ working in __________________ (department),
at ____________________________(University/Institute)____________(Place)
as Co-Guide (External), as this work requires his/her expertise.

For your kind information, he/she has accepted to be the Co-Guide (External).

Yours Sincerely,

(Dr. )
PhD Guide

Enc: Letter of Consent from External Co-Guide

20
Associate Dean R&P Dean
 Annexure – II
Letter of Consent
(Duly forwarded by the Head of the respective Institution)
Date:____________
To,

The Director,
Nizam’s Institute of Medical Sciences,
Hyderabad

Sub: Consent/Willingness to act as Co-Guide - Reg.

Ref: 1) PhD Candidate: Mr. /Ms______________________________________
2) Title of the PhD Project _______________________________________
__________________________________________________________

Sir,
With reference to the above mentioned subject, I wish to express my willingness
to act as Co-Guide for the research project work of Mr/Ms
__________________________, leading to the award of PhD degree by the
Nizam’s Institute of Medical Sciences, Hyderabad.

I further assure you that I shall supervise and extend guidance to the candidate as
Co-guide throughout the research process for the entire duration of his/her
research work.

Yours Sincerely,

(Dr. )
Name of the Institute/University: _______________________Place__________
Date:_______________
Forwarded by

(Signature & Seal of Head of the Institution/University)

21
Associate Dean R&P Dean