Within the client's organization there should be an established administrative policy for designating the person authorized to select or recommend selection of civil engineers for specific assignment.
There should be 3 or more individuals in a selection committee with at least 1 of them is professional engineer of the appropriate discipline. The final selection is then based upon the recommendation of the selection committee
1. By invitation or public notice. Request for qualifications (RFQ) or Request for Proposal (RFP), Then create a shortlist for selecting a CE for the project.
• If the client has a satisfactory relationship with the civil engineer, there are steps which can be skipped in the procedure.
The procedure is as follows:
Statement of:
1. General nature of the project.
2. Services required 3. Request statements 4. CE qualifications and experience
2. Preparation of a budget for the staff time and cost that can be expected from potential CE prior to the receipt of the RFQ's or RFP's
3. Evaluation of the statement of qualifications received. Select the best three civil engineers or firms.
4. Write a letter to each CE or selected for further consideration describing the proposed project in detail, including a project scope and outlined of services required. Including plan for managing, plan for performing the required services, assigned personnel, project schedules, procedures, experiences with similar projects, Office location where services will be performed, financial standing, present workload, and references.
5. Receipt of the proposal, invite the CE or firms to meet individually with the selection committee for interview.
6. Check with recent clients of each CE or firm to determine the quality of their performance.
7. List the CE or firms in the order of preference.
8. Invite the CE considered to be the best qualified to develop a detailed scope.
9. The compensation proposed by the CE should be evaluated based on the client's experience and budget estimate. in consideration with section 4 (charging of CE services)
10. If no satisfactory agreement has been reached, the negotiation should be terminated, and the client shall provide written notice into that effect. Then proceed to the next CE or firm on the List.
11. When agreement has been reached on scope, schedule and compensation, the client and selected CE should formalize their agreement in a written contract.
