1ST SUBJECT

INTRODUCTION TO LOGISTICS

Definition of Terms

1. Logistics- The birth of Logistics can be traced back to ancient war times of Greek and Roman empires when military officers
titled as “Logistikas” were assigned the duties of providing services related to supply & distribution of resources.
2. The term originated in a military context, referring to how personnel acquire, transport, and store supplies and equipment.
In business commonly refers to how resources are acquired, transported and stored along the Supply Chain.
3. PNP Logistics is the process of requirement determination (Planning), procurement, storage, distribution, maintenance,
disposal and replacement of police equipment and facilities designed to effectively provide the material support to police
operations.
4. SUPPLY- All items necessary for the maintenance and operation of PNP including food, clothing, arms, ammunition, fuel,
materials and machinery.
5. MATERIAL- All the apparatus, equipment, parts and supplies (as distinguished from the personnel) required in an operation,
organization or undertaking.
6. JUST-IN-TIME- Is an inventory strategy that is employed to increase efficiency and decrease waste by receiving goods only as
they are needed in the production process, thereby reducing inventory costs. This method requires that producers are able
to accurately forecast demand.
7. JUST-IN-CASE- An older inventory strategy where producers carried large inventories in case higher demand had to be met.
8. SUPPLY CHAIN- Are network created among different companies producing, handling, and/or distributing a specific product.
-Logistics, in general, refers to distribution process within the company whereas, the Supply Chain includes multiple
companies such as suppliers, manufacturers and the retailers.
9. QUARTERMASTER- An officer whose duty is to provide quarters, provisions, storage, clothing, fuel, stationery, and
transportation for a regiment or other body of troops and superintend the supplies.
10. ORDINANCE- A military supplies including weapons, ammunition, combat vehicles and maintenance tools and equipment.
11. CREW SERVE WEAPON- A weapon which is too heavy for one man to carry and is as such served by usually 2-4 men.
-Any weapon system that requires a crew of more than one individual to function to optimum efficiency due to its
operational complexity, such as requiring one person to load while another fires.
12. MUNITION- These are military supplies such as weapons and ammunitions used in war.
13. PLANT, PROPERTY AND EQUIPMENTS- Are assets of the PNP that are acquired in the coursed of operations, are considered
long-term in nature and possess physical substance. (i.e. bldg., motor vehicle, firearms, ammunition, office equipment, etc.)
14. REPUBLIC PROPERTIES- PPE or supplies purchased from appropriated funds or reimbursable funds of the PNP.
15. NON REPUBLIC PROPERTIES- PPE or supplies purchased from funds other than appropriated or reimbursable funds of the
PNP.
16. SUPPLIES- Include both expendable and non-expendable commodities except real estate, necessary to equip maintain and
operate the PNP.
17. EXPENDIBLE SUPPLIES- Those which are consumable or perishable in nature which lose their identities when placed in or
attached to a major item or property and when used or consumed by personnel
18. NON EXPENDIBLE SUPPLIES- Those which are durable in nature and when used, do not suffer any material or substantial
change or alteration in size and form. Generally, equipment falls this category

History

• August 8, 1901 – the PHILIPPINE CONSTABULARY (PC) was inaugurated as an insular police force under the American
Regime.

• This was enacted on July 18, 1901 through Organic Act No 175.

• Brigadier General Rafael T Crame was the 1 st Filipino Chief of the Philippine Constabulary when he assumed command on
December 17, 1917

• In August 8, 1975 the Philippine Constabulary/ Integrated National Police (PC/INP) was established as the country’s
national police force under the leadership of the then President Ferdinand E Marcos.
-Presidential Decree No. 765 established and constituted the INP with the PC as the nucleus and the INP as the
local police force component.
• December 13, 1990 – Republic Act No. 6975 was signed establishing the Philippine National Police under the Reorganized
DILG, and for other purposes January 29, 1991 – the merging of the members of the former Philippine Constabulary/
Integrated National Police and selected members of the Philippine Air Force Security Command, Philippine Coast Guard
and Philippine Army.

VISION

A DYNAMIC DIRECTORATE THAT SERVES THE LOGISTICAL REQUIREMENT OF A MODERNIZING PNP.

MISSION

TO ASSIST THE C, PNP IN THE ADMINISTRATION AND MANAGEMENT OF LOGISTICS AND ITS FUNCTIONAL AREAS IN
SUPPORT FOR THE SUCCESSFUL ACCOMPLISHMENT OF THE PNP MISSION.
CORE VALUES

GOD-CENTERED
RESPONSIVE
INNOVATIVE
SERVICE-ORIENTED

2024 PROPOSED ORGANIZATIONAL STRUCTURE

①LOGISTICS PLANS & PROGRAMS DIVISION
It is the principal staff of the Director for Logistics responsible in formulating plans and policies, conducting of programs
and special projects and interpreting and submitting statistics to concerned agencies.
1. Plans & Programs Sec
2. Policies & Research Sec
3. Statistics & Special Projects Sec

Duties and Functions:

1. In coordination with the other Division Chiefs prepares the annual preliminary and final plans and programs, accomplishment
reports program review and analysis and other similar updates/reports for the Directorate;
2. Prepares the logistics portion of the PNP Five-Year Development Plan and other strategic logistics plan;
3. Formulates logistics policies and procedures and their transcript into logistics directives and circulars.
4. Develops plans for logistics training and education in coordination with DHRDD and Training Service; and
5. Coordinates and provides information/data which may be required by other divisions of the directorate and other PNP
units/offices.

②SUPPLY MANAGEMENT DIVISION

The Chief, SMD assists the principal assistant of the Director for Logistics in the planning, supervising, programming and
distribution of logistical supplies. The Assistant Chief, SMD assists the Chief, SMD in the execution of its duties and functions and
acts as Officer-In-Charge in his absence.
1. Firearms &Ammunition Sec
2. Mobility, Aviation & Maritime Sec
3. General Support Sec
4. Fuel, Oil & Lubricant Sec
5. Modernization Section

Duties and Functions;

1. Prepares plans and programs for the allocation/distribution of supplies and equipment to PNP units;
2. Monitors/supervises the implementation of logistics policies pertaining to the flow of supply, distribution and disposal of PNP
equipment;
3. Supervises the management of logistical resources, warehousing activities, maintenance of supply and equipment in stock,
disposal of obsolete and Beyond Economic Repair (BER) equipment;
4. Monitors the operational status of all PNP equipment and maintains inventory records of said equipment.
5. Prepares plans for the movement of supplies and equipment to PNP regional offices;
6. Monitors and participates in the procurement of PNP equipment; and
7. Provides information/data which may be required by other divisions of the directorate.

③LOGISTICS RESOURCE MGMT DIVISION

Functional Relationship
The Chief, LRMD assists the Director for Logistics on the administration and management of the logistical resources of the PNP.
The Assistant Chief, LRMD assists the Chief, LRMD in the execution of its duties and functions and acts as the Officer-In-Charge
during his absence.
1. Budget Sec
2. Fiscal Sec
3. Management Sec

Duties and Functions

Budget Section
1. Coordinates the financial services for pay allowances of organic personnel; and
2. Processes and settles claims for pay allowances/salaries, travel expenses and
commutation of leave of PNP personnel.
Fiscal Section
1. Prepares the Programs of Expenditures based on the approved General Appropriations Act (GAA); and
2. In coordination with GSS, SMD, plans, coordinates and consolidates the Annual Procurement Plan (APP) for Common Use Office
Supplies.
Management Section
1. Counter-checks and updates all allotment advices issued to PNP units/offices;
2. Submits to LPPD the necessary requirements for the preparation of the logistics quarterly, semi-annual and annual
accomplishment reports; program review and analysis (PRA) and other updates/reports;
3. Prepares the PNP logistics budget and operating programs estimates;
4. Receives all office equipment and supplies and maintains its inventory;
5. Monitors the serviceability of all office equipment (specifically on vehicles, Office Equipment and I.T Equipment)
④REAL PROPERTY MANAGEMENT DIVISION
Functional Relationship
The Chief, Real Property Management Division is the principal staff of the Director for Logistics in the preservation,
administration and disposition of all PNP owned, occupied, administered, managed or controlled real estate properties and
reservation areas. Further, the C, RPMD is in charge in coordinating and supervising plans and programs relative to infrastructure
and facilities management.

The Assistant Chief, RPMD assists the Chief, RPMD in the execution of its duties and functions and acts as the Officer-In-Charge
in his absence.
1. Land Management Section
2. Infrastructure & Facilities Mgmt Section
3. Research & Legal Section
4. Architecture & Engineering Section

Duties and Functions

1. Supervises, monitors and assists PNP Offices/Units in the titling/land registration (in the name of the PNP) of all PNP owned,
occupied, administered, managed or controlled real estate properties and reservation areas as well as those properties to
be transferred by the AFP to the PNP;
2. Develop programs for the acquisition and disposal of real estate properties in accordance with the PNP strategic plans and
objectives;
3. Evaluates and recommends approval of submitted proposed plans, specifications, scope of works and cost estimates of PNP
buildings/facilities at all levels of PNP organization;
4. Ensures implementation of the National Building Code of the Philippines, PD 1594 and NAPOLCOM Memorandum Circular #
96-015 (Prescribing the Policies, Guidelines and Regulations on PNP Infrastructure Projects);
5. Recommends policies and procedures which are inherent to facilities inventory management;
6. Facilitate the processing of property insurance of all PNP buildings and facilities;
7. Monitors and updates record of all buildings and facilities owned and rented by the PNP;
8. Monitors and supervises the implementation of Fixed Expenditures Accounting and Reporting System (FEARs);
9. Prepares communication/memorandum with concern government agencies and clientele of DL;
10. Conducts research related to Real Estate Policy of the PNP. and
11. Conducts inventory of all occupied, administered, managed or controlled and owned PNP real estate properties.

⑤INVENTORY, APPRAISAL & DISPOSAL MANAGEMENT DIVISION

Functional Relationship
The Chief, Inventory Appraisal Disposal Management Division (IADMD) is the principal staff of the Director for Logistics in
maintaining the inventory records of the Property Plant and Equipment (PPE) of the PNP. Making sure that all Beyond Economical
Repair PPEs are being appraised and disposed properly and providing data for the DL Command
1. Logistics Data & Information Mgmt Section
2. Inventory & Assessment Section
3. Appraisal & Disposal Section

Duties and Functions

1. Gathers, collates data, and generate statistics necessary for logistics inventory, appraisal and disposal of PNP properties;
2. Responsible for the development, updating, and maintenance of logistics data information system;
3. Ensure implementation of logistics policies during the conduct of inventory of PPE;
4. Coordinate and provide information/data which may be required by other divisions and other PNP Units/Offices;
5. Assists the SAO Office in the conduct of periodic inspection and inventory of supplies and equipment for disposal;
6. Monitor disposal activities of the Disposal and Appraisal Committees and collate documents related thereto;
7. Monitor and supervise the implementation of directives regarding the disposal of supplies and equipment;
8. Monitor, supervise and assists in all disposal activities of supplies and equipment of
other PNP units; and
9. Perform other tasks as directed by the Directorate for logistics.

⑥NHQ BAC SECRETARIAT DIVISION

Functional Relationship
The Chief, Bids and Awards Committee Secretariat Division is the principal staff of the Director for Logistics in managing the
procurement process of the NHQ PNP
The Assistant Chief, BACSD assists the Chief, BACSD in the execution of its duties and functions and acts as the Officer-In-Charge
in his absence.
1. Admin Sec
2. Procurement Planning & Mgmt Sec
3. Supplier Registry & Records Mgmt Sec
4. Contract Administration Sec

Duties and Functions:

1. Manages all the procurement activities of the NHQ, PNP;
2. Consolidates and integrates submitted PNP Procurement Management Plan (PPMP) and develops the Annual Procurement Plan
(APP);
3. Coordinates with Directorate for Comptrollership (DC) on matters pertaining to the payment of contracts;
4. Oversees procurement activities of the lower Bids and Awards Committee (BAC) and provides technical support when necessary;
5. Provides price monitoring list and registry of suppliers, contractors and consultants;
6. Coordinates with Government Procurement Policy Board (GPPB) regarding procurement activities;
7. Prepares supply contracts and resolutions; and
8. Answers complaints and inquiries on all procurement activities and provides sanctions if necessary.

FRAMEWORK OF PNP LOGISTICS OPERATION

PNP LOGISTICS CYCLE

Planning Budgeting Distribution

Procurement Maintenance
Storage Recording Disposal

PLANNING

The process of setting goals, developing strategies, and outlining tasks and schedule to accomplish the goals.
 Collection of Items
 Market Survey
 Price Determination
 Preparation of PPMP (PNP Procurement Management Plan)
 Documentation
This is a process of determining which items are to be stocked, replenished and placed orders for resupply even before the items
have actually been requested

PROCUREMENT
The acquisition of goods, services or works from an outside external source.
-PROCUREMENT SERVICE
-CONTRACT MANAGEMENT
-PROJECT PROCUREMENT
 Consolidation of PPMP
 Preparation of APP
 Pre-Procurement
 Advertisement
 Pre-Bid Conference
 Opening of Bids
 Post Qualification
 Notice of Award
 Contract Signing
 Notice to Proceed
INSPECTION & ACCEPTANCE

 Quality and Quantity

 Test and Evaluation
 Delivery and Acceptance
CONTRACT MONITORING
 Preparations of Documents
 Preparation of Disbursement Voucher
 Payment of Supplier

STORAGE RECORDING
WAREHOUSING
 The need for a warehousing occurs from the time interval between the production and utilization of goods.
 Storage or warehousing can be looked as holding and preserving goods till the time on their being dispatched to the
consumers.
 Warehousing assists create time utility by bridging the space between production and consumption
These are complete list of merchandise or stock on hand, work in progress, raw materials, finished goods on hand, etc., made each
year by a business concern.
Why we have Inventories???
 Reduce time element in providing supplies to units
 Reduce cost of production
 Allows independent operations from manufacturers
 SUPPLIES -1040
 EQUIPMENTS- 1060

DISTRIBUTION
 The movement of goods and services from the source through a distribution channel, right up the final customer, consumer or
end-user.

MAINTENANCE
Is sustaining materials in an operational status, restoring it to a serviceable condition or updating and upgrading its
functional utility through modification and product improvement.

DISPOSAL
- The action or process of throwing away or getting rid of something. Or it can also be defined as the sale of shares, property, or other
assets.

Objectives:
 Ensure maximum utilization of equipment
 Donate surplus property
 Obtain optimum monetary return of property sold
 Minimize need for destruction
 2ND SUBJECT
ISO 9001:2015 DL QUALITY MANAGEMENT SYSTEM (QMS): LOGISTICS ADMINISTRATION AND MANAGEMENT IN THE PNP
OPERATION
DEFINITION OF TERM
1. Customer Satisfaction – Customer’s perception of the degree to which expectations have been fulfilled (3.9.2)
2. Management Process – A process needed for oversight and governance of the public sector organization to comply with the
applicable legislation, policies, and standards.
LEGAL BASIS
NATIONAL GOVERNMENT
 ADMINISTRATIVE ORDER NO. 161 dated October 5, 2006 Institutionalizing Quality Management System in Government
 EXECUTIVE ORDER NO. 605 dated Feb 23, 2007 Institutionalizing the Structure, Mechanisms and Standards to Implement
the Government Quality Management Program, Amending for The Purpose Administrative Order NO. 161, S. 2006

 ADMINISTRATIVE ORDER NO. 25 dated Dec 21, 2011 Creating an Inter-agency Task Force on The Harmonization of National
Government Performance Monitoring, Information and Reporting Systems

 IATD Memorandum Circular No. 2018-1, Guidelines on the Grant of the Performance-Based Bonus for Fiscal Year 2018 under
Executive Order No. 80 s. 2012 and Executive Order No. 201 s. 2016

THE AO 25 REQUIREMENTS
1. IATD Memorandum Circular No. 2018-1
Guidelines on the Grant of the Performance-Based Bonus for Fiscal Year 2018 under Executive Order No. 80 s. 2012 and
Executive Order No. 201s. 2016
2. FY 2018 GOOD GOVERNANCE CONDITIONS (GGCs)
 heightened transparency,
 stronger public accountability, and
 more inclusive and people-centered public service:
3. Quality Management System (QMS) Certification to ISO 9001:2015 least one (1) core process or frontline
service.
4. Administrative Order No. 25, s. 2011 and the QMS “the common target should be establishment of Quality
Management System aligned with ISO 9001 Standards or the continuing certification of one frontline service”

WHAT IS ISO
ISO- INTERNATION ORGANIZATION AND STANDARDIZATION
• Not an acronym for the organization
• An independent, non-governmental international organization
• Formed on 23 February 1947
• From Greek word “isos” meaning equal the standard is used by organizations to demonstrate their ability to
consistently provide products and services that meet customer and regulatory requirements and to demonstrate
continuous improvement.

ISO 9000 SERIES OF QUALITY STANDARDS

• ISO 9000 Quality management systems – Fundamentals and Vocabulary, referenced in all ISO 9000
Standards.
• ISO 9001 Quality management systems – Requirements, contains the requirements an organization must comply
with to become ISO 9001 certified.
• ISO 9002 – Guidelines for the application of ISO 9001:2015
• ISO 9004 – Managing for the sustained success of an organization, provides guidelines for sustaining QMS
success through evaluation and performance improvement.
• ISO 9001:2015 is the current version of the ISO 9001 standard.
• ISO 9000 Quality management systems – Fundamentals and Vocabulary, referenced in all ISO 9000
Standards.

• ISO 9001 Quality management systems – Requirements, contains the requirements an organization must comply
with to become ISO 9001 certified.

• ISO 9002 – Guidelines for the application of ISO 9001:2015

• ISO 9004 – Managing for the sustained success of an organization, provides guidelines for sustaining QMS
success through evaluation and performance improvement.

• ISO 9001:2015 is the current version of the ISO 9001

WHAT IS QUALITY MANAGEMENT SYSTEM?
• It Identifies its objectives
• It has Processes and resources
• Provide values and realize results
• Top management to optimize the use of resources
• Identify actions to address

WHAT IS ISO 9001?

- A model for setting up a Quality Management System.
- QMS aims to increase an organization’s awareness of its duties and commitment in fulfilling the needs and
expectations of its customers and interested parties, and in achieving satisfaction with its products and services.

SCOPE OF ISO
ISO 9001 specifies requirements for a QMS where an organization needs to demonstrate its ability to
consistently provide product that meets customer and applicable regulatory requirements. It aims to enhance customer
satisfaction through the effective application of the system.

BENEFITS OF ISO 9001 CERTIFICATION

The 10 benefits of ISO 9001:2015 quality management system:
1. Increased Efficiency.
2. Increased Revenue.
3. Employee Morale.
4. International Recognition.
5. Factual Approach to Decision Making.
6. Supplier Relationships.
7. Documentation.
8. Consistency.
9. Customer Satisfaction.
10. Improvement Processes.

SEVEN QUALITIES MANAGEMENT PRINCIPLE

P1- CUSTOMER FOCUS- The primary focus of quality management is to meet customer requirements and strive
to exceed customer expectations.
P2- LEADERSHIP- Leaders at all levels establish unity of purpose and direction of the organization and create
conditions in o which people are engaged in achieving the organization's quality objectives.
P3- ENGAGEMENT OF PEOPLE- Competent, empowered and engaged people at all levels throughout the
organization are essential to enhance the organization's capability to create and deliver value.
P4-PROCESSES APPROACH- Consistent and predictable results are achieved more effectively and efficiently when
activities are understood and managed as interrelated processes that function as a coherent system.

P5 IMPROVEMENT- Continues Improvement

P6 EVIDENCE- BASED DECISION MAKING- Decisions based on the analysis and evaluation of data and
information are more likely to produce desired results.

P7 RELATIONSHIP MANAGEMENT- For sustained success, organizations manage their relationships with relevant
interested parties, such as providers.

ISO 9001 USES A PLAN-DO-CHECK-ACT MODEL

ACT
PLAN
DO
CHECK
 Involves systematic definition and management of processes and their interactions
 Enables control of the interrelationships and interdependencies among processes in the system

ISO 9001 PRE - REGISTRATION PROCESS

1. Prepare your Organization
2. Gap Analysis
3. Project Plan
 4. Training
5. Documentation
6. Use and Improve QMS
7. Internal Audits
8. ISO Registration

ISO 9001 REGISTRAR BASICS

1. Registration Audit
A. 1st Stage Assessment
B. Certification Assessment (2nd Stage)
- Major Non-Conformance
- Corrective Action
- Follow Up
- Recertification Audit
2. Surveillance Audit
3. Your certificate
THE ISO 9001:2015 CERTIFICATION COMMITTEE (ICC)
a. Chairperson – TCDS
b. Vice Chairperson – TDPL
c. Members – Executive Officers of the Directorial Staff (DPRM, DI, DO, DL, DPCR, DC, DIDM, DHRDD, DICTM & DPL)
d. Secretariat – PPD, DPL or such other division of DPL as appropriate.

ICC DUTIES AND FUNCTIONS

a. Serve as the Steering Committee and policy-making body for the ISO 9001:2015 QMS certification of the
selected PNP offices/units;
b. Implement the standards, guidelines, institutional mechanisms and other matters of the approved ISO
9001:2015 QMS Certification Processes;
c. Identify the offices/units which shall undergo the ISO 900'l :2015 QMS Certification; and
d. Coordinate with the selected PNP offices/units in the formulation of the standards and mechanisms to be
adopted by the latter to ensure their certification. This shall include ISO Training.

THE QUALITY MANAGEMENT TEAM (QMT) FUNCTIONS

• Submit quarterly reports to the ICC thru the ICC Secretariat concerning the implementation of the ISO
900'l:2015 QMS in their respective offices/units;
• Attend the required ISO training duly certified by competent authority; and
• Ensure the awareness of personnel on ISO 9001:2015 QMS certification process.
•
Duties and Responsibilities of the QMR
• Ensure that the quality management system is established, implemented, regularly reviewed, and maintained in
accordance with the PNS ISO 9001: 2015 Standard;
• Report and update their office's/units Top Management on the implementation of the QMS for review, including
recommendations for improvements;
• Ensure the promotion of the ISO 9001:2015 QMS Awareness throughout the
offices/units;
• Act as the liaison officer with the other offices/units on matters concerning ISO 9001:2015 QMS; and
• Must submit After Activity Report on lSO-related activities thru ICC secretariat prior submission to the Chairman,
ICC.
Duties and Responsibilities of the AQMR
• The AQMR must be a competent and dedicated lSO-trained Non-Uniformed Personnel (NUP) designated by the
Top Management of the office/unit concerned. For other offices/units without NUP, the AQMR may be a Police
Non-Commissioned Officer (PNCO) having the rank of Police Master Sergeant or higher (PMSg).
• The AQMR shall assist the QMR and shall assume the full duties and responsibilities in the official absence of
QMR.
Duties and Responsibilities of the Internal Auditor
• Must be a PCO with the rank of at least PMAJ.
• Prepare an Annual Audit Program in coordination with the ICC.
• Ensure timely preparation of Audit Plan, Audit Notice and Audit Checklist.
• Implement the Audit Plan based on the approved QMS of the respective offices/units. e) Must have undergone
required ISO Audit Training duly certified by competent authority.
• No Internal Auditor shall be relieved, transferred, reassigned, detailed to other offices/units except upon written
permission and has approval from the Director for Plans.
Duties and Responsibilities of the Assistant Internal Auditor
• Must be a competent and dedicated |SO-trained NUP designated by the
Top Management/Command Group of the unit concerned.
• Must have undergone required ISO Audit Training duly certified by competent authority. Assist the lA,
Duties and Responsibilities of the Training Manager
• The TM preferably a Police Commissioned Officer (PCO) with the rank of at least Police Major or a competent
and dedicated ISO trained NUP designated by the Top Management/Command Group of the office/unit
concerned.
• The TM shall cascade, train, and comprehensively enlighten offices/units in the ISO 9001:2015 QMS
Certification Process, Quality Workplace Standard (5S), and respective Operating Guidelines.
• The TM shall be responsible for the training on ISO QMS of any new
member of the QMT.
• The TM shall coordinate with the ICC Secretariat concerning orientations, briefings, seminars and trainings
necessary to prepare their personnel for the ISO 9001 :2015 QMS Certification
• Perform such other tasks relative to ISO 9001 :2015 QMS Training as directed by the ICC and respective QMR.
Duties and Responsibilities of the Training Facilitator
• The TF must be a Uniformed Personnel (PCO or PNCO) competent and dedicated ISO-trained NUP designated by
the Top Management of the office/unit concerned.
• The TF shall assist the TM.
QMT CONDITIONS
 For the purpose of continuity and sustainability, members of the QMT must not be reassigned,
transferred, detailed to other offices/units until after the third party audit and certification.
 There shalt be a pool of ISO 9001:2015 QMS trained trainers chosen by the ICC from the different ISO -
certified offices/units.
 There shall be an ISO Audit Team chosen from the ISO Trained Auditors of the National Headquarters ISO
Certified units.
 The QMT, Core Process Owner, ISO TWG as the focal persons for the ISO Certification of their respective
office/units shall be entitled to appropriate awards.
 The ICC, the PNP ISO-trained trainers and the PNP ISO Audit team shall be entitled to receive honoraria and
appropriate awards in accordance with DBM Budget Circular No. 2007-2.
 Depending on the circumstances, the ICC thru the ISO Secretariat, with the assistance of the ISO trained
trainers, may conduct ISO orientations, training and seminars, without the assistance of an ISO Consultant.
 All offices/units undergoing the ISO certification process shall have a TWG, which shall assist the QMT on all
ISO-related matters to ensure success in the implementation of the QMS.
 3RD SUBJECT
GAD AND SOGIE
UNDERSTANDING OUR DIFFERENCES

Definition Of Terms
1. SEX- Biological fact; a natural distinguishing variable
2. GENDER- Social or cultural construct about men and women
3. GENDER BIAS- It is a behavior that shows favoritism toward one gender over another. Most often, gender bias is
the act of favoring men and/or boys over women and/or girls.
4. GENDER DISCRIMINATION- To give differential treatment to individuals on the grounds of their gender.
5. GENDER SENSITIVITY- ability to RECOGNIZE gender issues, and GIVE RESPECT for the individual regardless of
his/her gender.
6. SEXUAL ORIENTATION- the accurate term for an individual’s enduring physical, romantic and/or emotional
attraction to members of the same and/or opposite sex.
“Who am I attracted to?”
Homosexual (home = same) Bisexual
Heterosexual (hetero = opposite) Labels and terms vary based on the country, culture and generation.
7. GENDER IDENTITY- One’s internal and subjective experience of being a man or a woman (or a boy or a girl) that
may or may not be matched to his/her sex at birth.
“Who am I?”
TRANSGENDER: An umbrella term for people whose gender identity and/or gender expression differs from their
assigned sex.
Terms coined by trans activist groups in the Philippines: Trans Pinay and Trans Pinoy
8. GENDER EXPRESSION- External manifestation of one’s gender identity. This is usually manifested through one’s
clothing, haircut, mannerisms, voice or body characteristics.
9. ANDROGYNE/GENDER NEUTRAL- Someone who expresses themselves in such a way that they do not wish to be
perceived as any one gender.
10. BOI/BOY/TOMBOY- These terms describe someone who expresses themself in a way that is traditionally
described as “boyish.”
11. BUTCH/MASC- Butch, or masc, describes someone who expresses themselves in a way that is traditionally
considered “masculine.”
12. FEMME- Femme is used by people who express themselves in a way that is traditionally perceived as “feminine.”
13. GENDER NONCONFORMING- While occasionally used as a gender identity, gender nonconforming is most
commonly used to describe a gender expression that is different from cultural stereotypes associated with that
person’s perceived gender or their gender assigned at birth.

FEMININE MASCULINE

PERCEPTION
Weak, emotional, secondary, can’t Strong, rational, primary, can’t
think feel

No hard work, no leadership, not a Hard work, leader, boss, no

ROLES
boss, no decision-making care-giving

Don’t make women do hard

Stay at home, just obey, don’t assert,
EXPECTATIONS work, always be smart, get the
don’t participate in deciding
best, don’t cry

4 PROCESSES OF SOCIALIZATION
1. MANIPULATION -refers to ways where parents deter or encourage behavior on the basis of appropriateness in
regards to gender
2. CANALIZATION-refers to the way in which parents channel the child's interests in activities in conjunction with
gender as deemed appropriate.
3. VERBAL APPELLATIONS- use of language to label children in a way that reinforces appropriate gender
identification.
4. ACTIVITY EXPOSURES- activities conformity to norms and practices that reinforces appropriate gender
identification.
 4TH SUBJECT
HUMAN RIGHTS LECTURE
(Basic Logistics Course)

DEFINITION OF TERMS
1. HUMAN RIGHTS- are the Supreme, Inherent and Inalienable Rights to LIFE, to DIGNITY and to SELF-
DEVELOPMENT; and
-are basic rights and freedoms that all human beings have regardless of age, sex, religion, nationality, ethnic
origin, economic status, occupation and any other status.
2. Human Rights-Based Policing - the comprehensive, systematic, institutional adherence to national or domestic
laws on human rights; and compliance with international human rights principles, standards and practices as
well as treaties, conventions and protocols related to law enforcement or police functions.
3.

CONSTITUTIONAL AND LEGAL BASES OF HUMAN RIGHTS PROTECTION

1. The promotion and protection of human rights are PART of our constitutional and legal framework as
shown below:
 Sec 4-5, Art 2, 1987 Phil Constitution – The Government exists to maintain peace and order, and protect life,
liberty and property, as well as promote the general welfare of the people.
 Sec 10-11, Art 2, 1987 Phil Constitution – The State is responsible for the promoting social justice and recognizes
the value of human dignity and respect for human rights.
 Sec 22, Art 2, 1987 Phil Constitution – The State recognized and promotes the rights of indigenous cultural
communities within the framework of national unity and development.
2. As a SIGNATORY, the Republic of the Philippines is obligated to abide by the provisions of various
international human rights treaties, conventions and protocols including the:
 Universal Declaration of Human Rights of 1948 by UN Assembly;
 International Covenant on Civil and Political Rights’
 Optional Protocol to the Covenant on Civil and Political Rights;
 International Covenant on Economic, Social and Cultural Rights
 Covenant on Elimination of Discrimination Against Women
 Covenant on the Rights of the Child
 Convention Against Homicide
 Convention Against Torture
 Convention on the Condition of the Wounded and Sick in Armed Conflict

CHARACTERISTICS OF HUMAN RIGHTS-BASED POLICING

1 – Strict Observance of POP- Most, if not all violations of human rights occur when police officers do not follow
established policies and procedures.

- Shortcuts, omissions, or blatant disregard for procedures are unacceptable behavior that violate our national laws,
PNP rules and regulations, and generally accepted socio-cultural norms.

2 – Adherence to National/Domestic and International Laws- Adhering to national/domestic and international laws,
treaties, protocols, and standards of human rights in law enforcement.

- All PNP personnel must know, understand, and adhere to Philippine laws related to human rights such as R.A.
7438, R.A. 9745, R.A. 9851, and among others.

3 – Professional Competence and Courteous Service- must have a high degree of practical knowledge about laws and
ordinances, police policies and regulations, and police operational procedures.

- Professional competence or being an expert in one’s line of work, enables a person to avoid unnecessary
mistakes.

- duty bearer of human rights and public servant, must be courteous and considerate towards citizens and other
clients who need police assistance.

4 – Respect for the rule of Law and Civilian Authority- is best exemplified when the police practices accountability for all
its actions or, as the case may be, inaction on matters related to the protection of people’s legal rights.

Article II, Section 1 of 1987 Philippine Constitution “… sovereignty resides in the people and all government authority
emanates from them…”
 - 5 – Pro-Democracy and Pro-Citizen- must always remain responsive and relevant to the needs of the community
which is actually the PNP’s main clientele.

- In most, if not all situations, full cooperation between the police and the community is required in order to solve
peace and order problems.

PNP AND ITS HUMAN RIGHTS OBLIGATIONS

1. TO RESPECT HUMAN RIGHTS

- means refraining from interfering with the enjoyment of people’s rights.
2. TO PROTECT HUMAN RIGHTS
-to implement laws that provide equal protection to all persons from human rights violations by state authorities or
by non-state actors
3. TO FULFILL HUMAN RIGHTS
- the act of establishing institutions and implementing systems, mechanisms or procedures that enable people to
claim and enjoy their rights.
PRINCIPLES OF HUMAN RIGHTS

- It is also important for police personnel to be oriented about the PANTHER principles of human rights.

1. Participation - active involvement of the people in public planning and decision-making.

-This is applied by the PNP when in conducts multi-sector consultations, dialogues and other activities that
encourage and enable citizens, NGOs, civil society, and other sectors of society to participate in the process of
policy or action planning and other activity related to public safety, law enforcement, and the protection of
human rights.
2. Accountability - recognition that the purpose for existence of the PNP is to serve and protect the public.
- means that the PNP has obligations to the people or claim holders of human rights in terms of conduct and
result.
3. Non-Discrimination - providing police service to all persons without any bias or prejudice.
- the PNP must serve all persons with utmost professionalism, competence, courtesy, and respect.
4. Transparency - as much as practicable and without risk to national security or public safety, allows the public to
gain access to policies, plans, documents, rules and regulations, and other information that affects their safety,
security and well-being
5. Human Dignity - as a principle means that the PNP values the inherent and immutable dignity of every person at
all times, without exception.
- it also entails the provision of special services or measures that meet the unique needs of the poor, vulnerable,
and marginalized sectors of society.
6. Empowerment - is the acknowledgement and full respect for people’s capacity to think and act freely for and on
behalf for the purpose of identifying solutions to the problem.
- as it relates to the principle of participation, this means that the PNP recognizes that the people or claim holder
of HR have the power to explore and maximize their potential and shape their collective destiny.
7. Rule of Law - is the observance of the principles and values of justice, equity, fairness, and impartiality in all
police policies, plans, decisions, procedures, and all actions related to law enforcement and public safety.

10 BASIC INTERNATIONAL HUMAN RIGHTS STANDARD FOR LAW ENFORCEMENT

STANDARD 1:
EQUAL PROTECTION
Everyone is entitled to equal protection of the law, without discrimination on any grounds, and especially against
violence and other threats.

Guidelines:
a. All police personnel must carry and use Miranda Warning Cards that contain English and Filipino versions.
b. Police service must be non-selective. Provide the same quality of service to all people regardless of their age, sex,
economic and political status, religion, ethnic background, and any other status.
c. Train police personnel in communication and empathy skills especially geared towards addressing concerns of
women, children, the elderly, and other vulnerable sectors.

STANDARD 2:
RESPECTFUL TREATMENT
Treat all citizens and victims of crime with compassion and respect, with utmost consideration for their need for
safety and privacy.
 Guidelines:
a. All arrested persons and detainees are still considered innocent and have the right to due process.
b. If possible, allocate a well-secured room inside the police station where the detainee can privately speak with
his/her lawyers and family.
c. Ensure that posters or information materials on the Rights of Persons Arrested, Detained or Under Investigation
are prominently displayed inside the investigation room or desk where booking or investigation of the suspects is
done.
d. Police officers should address citizens as “Sir” or “Ma’am” during all cases of citizen contact.
e. Respect the need for confidentiality especially among minors and female victims of crime.
f. Never parade suspects before the media.

STANDARD 3:
USE OF FORCE
Do not use force except when strictly necessary and to the minimum extent required under the circumstances.

Guidelines:
a. Re-orient police personnel about the Use of Force Doctrine or Use of Force continuum
b. Re-train police personnel in proper arrest procedures
c. Re-orient police personnel assigned to crowd control units about human rights, crowd psychology, maximum
tolerance

STANDARD 4:
POLICING NON-VIOLENT ASSEMBLIES
Avoid using force when policing unlawful but non-violent assemblies. When dispersing violent assemblies, use
force only to the minimum extent necessary.

Guidelines:
a. Open dialogue would help the police establish “ground rules” and communication lines with protest leaders/
organizers which are necessary to prevent miscommunication and possible outbreak of violence.
b. Deploy properly trained and equipped female CDM personnel as front liners.
c. Advise CDM personnel that in situations requiring the use of batons or truncheons, they should only target fleshy
parts of the body.

STANDARD 5:
USE OF LETHAL FORCE
Lethal force should not be used except when strictly unavoidable in order to protect your life or the lives of
others.

Guidelines:
a. Conduct regular firearms proficiency training and testing for all police personnel
b. Conduct re-training of police personnel in the use of nonlethal force and tactics in effecting arrests.
c. Orient police personnel on principles of stress and anger management.

STANDARD 6:
ARRESTING PERSONS ON LEGAL GROUNDS
Only arrest persons if there are legal grounds to do so, and the arrest is carried out in accordance with lawful
arrest procedures.

Guidelines:
a. All police personnel must carry and use Miranda Warning Cards in informing persons arrested.
b. Take extra care to ensure the safety of the arrested person/s during transport
c. Personal properties of the detained/arrested person must be properly inventoried, documented, and kept in a
secure location inside the police station

STANDARD 7:
PERSON UNDER PNP CUSTODY (PUPC’S) RIGHTS
Ensure that all detainees, immediately after their arrest, have access to their family and lawyer. They must also
be given immediate medical assistance whenever necessary.
 Guidelines:
a. Maintain a manually written and/or computerized Database of Detainees or Persons Under Police Custody.
b. Provide free legal assistance to assist detainees who cannot afford to hire a lawyer
c. Duty personnel have contact details of nearby hospitals and clinics in case of emergency medical care

STANDARD 8:
HUMANE TREATMENT OF PUPCS
All PUPCs must be treated humanely. Under any circumstances, do not inflict, instigate, nor tolerate any act of
torture or ill-treatment, and refuse to obey any order to do so.

Guidelines:
a. To ensure that detention facilities are well-ventilated and well-lighted.
b. If possible, install audio-video recording equipment in investigation rooms.
c. Duty personnel have contact details of nearby hospitals and clinics in case of emergency medical care

STANDARD 9:
REFUSAL TO OBEY UNJUST ORDERS
Do not obey, order, or cover-up extra-legal killings or enforced disappearance, and refuse to obey any order to do
so.

Guidelines:
a. Ensure that all police operations include pre-deployment briefing and post-operation assessment / debriefing.
When in doubt about a specific order, seek clarification and guidance from the direct superior or from higher
headquarters.

STANDARD 10:
REPORTING VIOLATIONS
Report all violations of these standards to your senior officer and to the nearest Prosecutor’s Office. Do
everything within your ability and authority to ensure steps are taken to investigate violations of these standards.

Guidelines:
a. Maintain copies of mission orders, memoranda, notes, and other official documents related to police operations
involving your participation.
b. Follow prescribed procedures for reporting violations of police policies and procedures

30 ARTICLES OF THE HUMAN RIGHTS STANDARDS

(UNIVERSAL DECLARATION OF HUMAN RIGHTS)
ARTICLES 1–2 ESTABLISHED THE BASIC CONCEPTS OF DIGNITY, LIBERTY, AND EQUALITY.
Article 1. Free and equal
Article 2 Freedom from Discrimination

ARTICLES 3–5 & 9 ESTABLISHED OTHER INDIVIDUAL RIGHTS.

Article 3 Right to life
Article 4 Freedom from Slavery
Article 5 Freedom from Torture
Article 9 Freedom from Arbitrary Detention

ARTICLES 6 – 11 REFERS TO THE FUNDAMENTAL LEGALITY OF HR WITH SPECIFIC REMEDIES CITED FOR THEIR
DEFENSE WHEN VIOLATED.
Article 6 Right to Recognition before the Law
Article 7 Right to Equality before the Law
Article 8 Right to Justice
Article 10 Right to a Fair Trial
Article 11 Presumption of Innocence

ARTICLES 12 – 17 ESTABLISHED THE RIGHTS OF THE INDIVIDUAL TOWARDS THE COMMUNITY, INCLUDING
FREEDOM OF MOVEMENT.
Article 12 Right to Privacy
Article 13 Freedom of Movement
Article 14 Right to Asylum
Article 15 Right to Nationality
Article 16 Right to Marriage and to Found a Family
Article 17 Right to Own a property

ARTICLES 18–21 SANCTIONED THE SO-CALLED "CONSTITUTIONAL LIBERTIES" AND SPIRITUAL, PUBLIC, AND
POLITICAL FREEDOMS, SUCH AS FREEDOM OF THOUGHT, OPINION, RELIGION AND CONSCIENCE, WORD,
AND PEACEFUL ASSOCIATION OF THE INDIVIDUAL.
Article 18 Freedom of Religion or Belief
Article 19 Freedom of Expression
Article 20 Freedom of Assembly
Article 21 Right to Partake in Public Affairs

ARTICLES 22 – 30 SANCTIONED AN INDIVIDUAL'S ECONOMIC, SOCIAL AND CULTURAL RIGHTS,

INCLUDING HEALTHCARE IT UPHOLDS AN EXPANSIVE RIGHT TO STAND OF LIVING, PROVIDES FOR ADDITIONAL
ACCOMMODATIONS IN CASE OF PHYSICAL DEBILITATION OR DISABILITY, AND MAKES SPECIAL MENTION OF
CARE GIVEN TO THOSE IN MOTHERHOOD OR CHILDHOOD.
Article 22 Right to Social Security
Article 23 Right to Work
Article 24 Right to Leisure & Rest
Article 25 Right to Adequate Standard of Living
Article 26 Right to Education
Article 27 Right to Take Part in Cultural, Artistic & Scientific Life
Article 28 Right to A Free & Fair World
Article 29 Duty to Your Community
Article 30 Rights are Inalienable

WE, the POLICE, also have RIGHTS Some Rights and Privileges We Enjoy
1. Right to Work and Just Compensation- Our Salary and Allowances
2. Right to Due Process- Performance Evaluation, Summary Hearing and Appeal System
3. Right to Education- Our Schooling Opportunities and Scholarships for Deserving Dependents
4. Right to Rest and Leisure- Our Rest Days, Day-off, Vacations, Leaves, Christmas Parties, outings, etc.
5. Right to Housing- Our Quartering and Housing Programs
6. Right to Social Security- Our Pension and Benefits System
7. Right to Health Care- Our Medical / Dental Services
 5TH SUBJECT
INFORMATION DISSEMINATION OF THE NEWLY APPROVED LOGISTICS POLICIES
What is Public Policy?

-A policy is a statement by the government of what it intends to do or not to do, such as a law, regulation, ruling,
decision, order, or a combination of these (Birkland,2001).

-Policies are instruments for governmental actions without which nothing could be done.
Governments go through a public policy-making process to make their policies.

-The policy-making process is a cyclical process from problem identification, agenda setting, policy formulation,
and policy enactment (policy implementation and policy evaluation) (Howlett and Rahmesh, 2003).

-Every government makes policies; though the detailed issues in the process may depend on the type of
government and its needs.

PNP LOGISTICS CYCLE

Planning Budgeting
Procurement
Storage Recording
Distribution
Maintenance
Disposal
=POLICY

1. Command Memorandum Circular (CMC)- issued when an activity is to be initiated and completed within a
specific period. It sets guidelines for tasked offices/units and usually issued as an administrative instruction
covering a particular activity. It is temporary in nature and covers a specific duration based on the activity, event,
or project to be undertaken. It is numbered consecutively by calendar year. The issuing authority is the
Command Group, Directorial Staff (D-Staff), Directors of National Support Units (D, NSUs), or Regional Director,
Police Regional Offices (RD, PROs) with the Chief, PNP as the approving authority. The control number for CMCs
is issued by the Directorate for Operations.
2. Memorandum Circular (MC)- issued for purposes of providing policies/guidelines and specific details of certain
rules and regulations which are to be observed by PNP personnel. It has a continuing effect unless rescinded or
amended. It is numbered consecutively by calendar year. The issuing authority is the Command Group; D-Staff;
RD, PROs; or D, NSUs, with the Chief, PNP as the approving authority. The control number for MCs is issued by
the Directorate for Human Resource and Doctrine Development through the PNP Command Library.
3. Standard Operating Procedures (SOPs)- are established or prescribed methods to be followed routinely for the
performance of designated operations or in designated situations to be observed by PNP personnel exclusive to
an office/unit. The issuing authority is the D-Staff, PROs, or NSUs, with the Head of Office/Unit as the approving
authority. The control number for SOPs is issued by the issuing Office/Unit copy furnished the Chief, PNP through
the Command Group and the PNP Command Library.

E-LIBRARY
“Compendium”
 All policies concerning PNP Logistics are compiled in the compendium
 There are currently (4) volumes of compendium
 All units have copies of each
 All 4 are readily available in open source (https://dl.pnp.gov.ph/)
Using Computer

 Open any of your browser

 Search for https://dl.pnp.gov.ph/

Method 1

 Scroll down and click Compendium image

 You can download the PDF file by clicking the download icon located at the top right of the screen
Method 2

 E-Library> Then Choose what type of Policy

NEWLY APPROVED POLICIES

 Permanent Issuance of Handgun

 Revised Guidelines and Water and Electricity Conservation
 Guidelines and Procedures in the Management and Utilization of PNP Fleet Card
 Revised Guidelines on Procurement Activities of Police Regional Offices (PROs) and National Support Units
(NSUs)
 Revised Guidelines and Procedures in the Disposal of Philippine National Police Property, Plant and Equipment
(PPE) and the Disposition of the income Derived Therefrom
 Revised Comprehensive Logistics Eligibility and Placement Policy for PNP Uniformed Personnel
 Policy on the Formulation of the Camp Master Development Plan

PERMANENT ISSUANCE OF HANDGUN

COA AOM No. 2021-013 dated December 29, 2021

The Actual issuance is not in accordance with the flowchart on the issuance of permanent handgun of PNP MC 2018-
033.

SALIENT GUIDELINES

The SAO, PROs/NSUs have no authority to recall the permanent issued handgun of any personnel who is
reassigned outside their AOR;

Any movement of personnel with permanent issued handgun outside the jurisdiction of PROs/NSUs shall be
covered by Property Transfer Report (PTR) which shall be prepared and accomplished by the respective SAO, PROs/NSUs
copy furnished SAO, PNP Wide.

PNP MC NO. 2022-085

Revised Guidelines on Water and Electricity Conservation

For the past four (4) years since the implementation of PNP MC No. 2018 – 003, it has been observed that the
duties and responsibilities in handling the electricity and water conservation program of the PNP has been vague and
confusing among the key players, the HSS and ES. Due to present circumstances, this revised MC is pursued to provide
clarity and division of task among the HSS and ES and its regional counterparts to ensure the effective management of
the organization’s electricity and water conservation program.

PNP MC NO. 2022-085

Revised Guidelines on Water and Electricity Conservation

 Creation of Water and Electric Conservation Measures (WECM), Water and Electric Audit Team (WEAT), and
Water and Electricity Conservation Officer (WECO)

 Every PNP Office/Unit shall designate their respective Logistics Officer as the Water and Electric Conservation
Officer (WECO) to ensure the strict implementation of water and electric conservation measures within their
Office/Unit. The Duty PCO/Senior Duty PNCO of the day shall act as WECO during the absence of the Logistics
Officer.

Guidelines and Procedures in the Management and Utilization of PNP Fleet Card

 Failure to properly monitor the status of PNP Fleet Cards in the possession of authorized PNP personnel, or the
utilization thereof by PNP offices/units, could result in undetected misappropriation especially since
programmed FOL resources loaded into the Fleet Cards every month are considered “good as consumed” and
are reloaded every first day of the next month.
 Above all, the situation clearly shows that improper use of government resources should be immediately
addressed through a more responsive and stringent measures which are applicable to all PNP offices/units,
hence this MC is necessary.

 Fleet Card shall not be used to procure groceries, vehicle accessories, and repairs

 Fleet Card System is automated i.e., a fixed amount is allocated every month and any unused allocation will not
be carried over or shall be transferred to the succeeding month
 In case of separation/dropped from the rolls/dismissed/ resignation/attrition, it is the responsibility of the Fleet
Card Holder to surrender the said card to their respective Supply/Logistics Officer. Fleet Card Holders who fail to
turn in their Card will be barred from getting their DL clearance