Bidding Document For Consultancy Services by SPPRA

SPPRA REQUEST FOR PROPOSALS
DOCUMENT
SELECTION OF CONSULTANTS
Sindh Public Procurement Regulatory Authority
21ST January 2012
i
Foreword
This Standard Request for Proposals is applicable to consultant assignments by the procuring
agencies of Sindh province whose legal agreement makes reference to the Sindh Public
Procurement Rules, 2010
ii
CONTENTS
Section 1. Letter of Invitation ...................................................................................................1

Letter of Invitation .....................................................................................................................2
Section 2. Instructions to Consultants .......................................................................................3
Data Sheet ..........................................................................................................................15
Section 3. Technical Proposal - Standard Forms ....................................................................20
Section 4. Financial Proposal - Standard Forms .....................................................................32
iii
Preface
1. This document Standard Request for Proposals (SRFP) is to be used for various selection
methods described in the SPPR 2010.
2. Before preparing an RFP, the procuring agency/ user must be familiar with the SPPR
2010, and Rule No 72
3. Rule No 72 (1) shall be adopted for assignments of standard or routine nature where well-
established practices and standards exist.
3. In case Rule No 72 (1) is not to be used, as the assignment is not an standard or routine nature,
and standards and practices are not well-established, and procuring agency choses other method
of selection according to Rule No 72 (2), (3), (4), (5), and (6), the reason shall be recorded in
writing by the competent authority, and also sent to SPPRA with RFP.
4. The SRFP includes a standard Letter of Invitation, standard Instructions to Consultants, Terms
of Reference, and a standard Form of Contract. The standard Instruction to Consultants and the
standard General Conditions of Contract may not be modified under any circumstances.
However, the Data Sheet and the Special Conditions of Contract may be used to reflect particular
assignment conditions.
iv
v
Section 1- Letter of Invitation
Section 1. Letter of Invitation
Sindh Public Procurement Regulatory Authority (SPPRA) 1

Section 1- Letter of Invitation
Letter of Invitation
insert: Invitation/File No…..;

[insert: Location and Date]
[insert: Name and Address of Consultant]

Dear Mr./Ms.:
1. The [insert: Name of department/line department / implementing Unit ] (hereinafter called
“Procuring Agency ”) now invites proposals to provide the following consulting services:
[insert: name of consulting services assignment]. More details on the services are provided
in the Terms of Reference.
3. This Request for Proposal (RFP) has been addressed to the following shortlisted/pre-
qualified/interested Consultants:
[insert: List of Shortlisted Consultants]
It is not permissible to transfer this invitation to any other firm.

4. A firm will be selected under [insert: Selection Method] and procedures described in this
RFP, in accordance with the SPPR 2010.
5. The RFP includes the following documents:
Section 1 - Letter of Invitation
Section 2 - Instructions to Consultants (including Data Sheet)
Section 3 - Technical Proposal - Standard Forms
Section 4 - Financial Proposal - Standard Forms
Section 5 - Terms of Reference
Section 6 - Standard Forms of Contract
6. Please inform us in writing at the following address [insert address], upon receipt:
(a) that you received the Letter of Invitation; and
(b) whether you will submit a proposal alone or in association.
Yours sincerely,
[insert: Signature, name, and title of head of the department/ PA ‟s representative]

Section 2. Information to Consultants – Data Sheet
Section 2. Instructions to Consultants

Instructions to Consultants
[Note to the Procuring Agency, this Section 2 - Instructions to Consultants shall not be
modified. Any necessary changes, acceptable to the Procuring Agency, shall be introduced
only through the Data Sheet (e.g., by adding new reference paragraphs)]
Definitions
(a) “Procuring Agency (PA)” means the department with which the selected Consultant
signs the Contract for the Services.
(b) “Consultant” means a professional who can study, design, organize, evaluate and
manage projects or assess, evaluate and provide specialist advice or give technical
assistance for making or drafting policies, institutional reforms and includes private
entities, consulting firms, legal advisors, engineering firms, construction managers,
management firms, procurement agents, inspection agents, auditors, international and
multinational organizations, investment and merchant banks, universities, research
institutions, government agencies, nongovernmental organizations, and individuals
(c) “Contract” means an agreement enforceable by law and includes General and Special
Conditions of the contract.
(d) “Data Sheet” means such part of the Instructions to Consultants that is used to reflect
specific assignment conditions.
(e) “Day” means calendar day including holiday.
(f) “Government” means the Government of Sindh.
(g) “Instructions to Consultants” (Section 2 of the RFP) means the document which
provides shortlisted Consultants with all information needed to prepare their
Proposals.
(h) “LOI” (Section 1 of the RFP) means the Letter of Invitation sent by the procuring
agency to the Consultant.
(i) “Proposal” means the Technical Proposal and the Financial Proposal.
(j) “RFP” means the Request For Proposal prepared by the procuring Agency for the
selection of Consultants.
(k) “Sub-Consultant” means any person or entity to whom the Consultant subcontracts
any part of the Services.
(l) “Terms of Reference” (TOR) means the document included in the RFP as Section 5
which explains the objectives, scope of work, activities, tasks to be performed,
respective responsibilities of the procuring agency and the Consultant, and expected
results and deliverables of the assignment.

2. Introduction 2.1 The Procuring agency named in the Data Sheet will select a
consulting firm/organization (the Consultant) from those listed in
the Letter of Invitation, in accordance with the method of selection
specified in the Data Sheet.
2.2 The eligible Consultants (shortlisted if so) are invited to submit

a Technical Proposal and a Financial Proposal, or a Technical
Proposal only, as specified in the Data Sheet. The Proposal will
be the basis for contract negotiations and ultimately for a signed
Contract with the selected Consultant.
2.3 Consultants should familiarize themselves with rules /

conditions and take them into account while preparing their
Proposals. Consultants are encouraged to attend a pre-proposal
conference if one is specified in the Data Sheet. Attending the
pre-proposal conference is, however optional. Consultants may
liaise with procuring agency’s representative named in the Data
Sheet for gaining better insight into the assignment.
2.4 Consultants shall bear all costs associated with the preparation
and submission of their proposals and contract negotiation. The
Procuring Agency reserves the right to annul the selection
process at any time prior to Contract award, without thereby
incurring any liability to the Consultants.
2.5 Procuring Agency may provide facilities and inputs as specified

in Data Sheet.
3. Conflict of 3.1.1 Consultants are required to provide professional, objective, and

Interest impartial advice and holding the Procuring Agency interest
paramount. They shall strictly avoid conflict with other
assignments or their own corporate interest. Consultants have an
obligation to disclose any situation of actual or potential conflict
that impacts their capacity to serve the best interest of the
Procuring Agency, or that may reasonably be perceived as
having such effect. Failure to disclose said situations may lead
to the disqualification of the Consultant or the termination of its
Contract.
3.1.2 Without limitation on the generality of the foregoing,

Consultants, and any of their affiliates, shall be considered to
have a conflict of interest and shall not be recruited, under any
of the circumstances set forth below:
(i) A consultant that has been engaged by the procuring

agency to provide goods, works or services other than

consulting services for a project, any of its affiliates, shall

be disqualified from providing consulting services related
to those goods, works or services. Conversely, a firm
hired to provide consulting services for the preparation or
implementation of a project, any of its affiliates, shall be
disqualified from subsequently providing goods or works
or services other than consulting services resulting from or
directly related to the firm’s consulting services for such
preparation or implementation.
(ii) A Consultant (including its Personnel and Sub-
Consultants) or any of its affiliates shall not be hired for
any assignment that, by its nature, may be in conflict with
another assignment of the Consultant to be executed for
the same or for another Procuring Agency.
(iii) A Consultant (including its Personnel and Sub-
Consultants) that has a business or family relationship
with a member of the Procuring Agency’s staff who is
directly or indirectly involved in any part of (i) the
preparation of the Terms of Reference of the assignment,
(ii) the selection process for such assignment, or (iii)
supervision of the Contract, may not be awarded a
Contract, unless the conflict stemming from this
relationship has been resolved.
Conflicting 3.2 Government officials and civil servants may be hired as

Relationships consultants only if:
(i) They are on leave of absence without pay;
(ii) They are not being hired by the agency they were working
for, six months prior to going on leave; and
(iii) Their employment would not give rise to any conflict of
interest.
4. Fraud and It is Government’s policy that Consultants under the contract(s),
Corruption observe the highest standard of ethics during the procurement and
execution of such contracts. In pursuit of this policy, the Procuring
Agency follows the instructions contained in Sindh Public
procurement Rules 2010 which defines:
“ corrupt and fraudulent practices” includes the offering, giving,
receiving, or soliciting, directly or indirectly of anything of value to
influence the act of another party for wrongful gain or any act or
omission ,including misrepresentation, that knowingly or recklessly
misleads or attempt mislead a party to obtain a financial or other
benefit or to avoid an obligation;
Under Rule 35 of SPPR2010, “The PA can inter-alia blacklist
Bidders found to be indulging in corrupt or fraudulent practices. Such

barring action shall be duly publicized and communicated to the

SPPRA. Provided that any supplier or contractor who is to be
blacklisted shall be accorded adequate opportunity of being heard”.
5. Integrity Pact Pursuant to Rule 89 of SPPR 2010 Consultant undertakes to sign an
Integrity pact in accordance with prescribed format attached hereto
for all the procurements estimated to exceed Rs. 2.5 million. (Annex-
A)
6. Eligible 6.1 If short listing process has been undertaken through REOI, as
Consultants outlined under Rule 73 and 74 of SPPR2010 for the Contract(s)
for which these RFP documents are being issued, those firms -
in case of Joint Ventures with the same partner(s) and Joint
Venture structure - that had been pre-qualified are eligible.
6.2 Short listed consultants emerging from request of expression of

interest are eligible.
7. Eligibility of Sub- A shortlisted Consultant would not be allowed to associate with

Consultants Consultants who have failed to qualify the short listing process.
8. Only one Shortlisted Consultants may only submit one proposal. If a

Proposal Consultant submits or participates in more than one proposal, such
proposals shall be disqualified. Participation of the same Sub-
Consultant, including individual experts, to more than one proposal is
not allowed.
9. Proposal 9.1 The Data Sheet indicates Proposals validity that shall not be
Validity more than 90 days in case of National Competitive Bidding
(NCB) and 120 days in case of International competitive
Bidding (ICB). During this period, Consultants shall maintain
the availability of Professional staff nominated in the Proposal.
The Procuring Agency will make its best effort to complete
negotiations within this period. Should the need arise; however,
the Procuring Agency may request Consultants to extend the
validity period of their proposals. Consultants who agree to
such extension shall confirm that they maintain the availability
of the Professional staff nominated in the Proposal, or in their
confirmation of extension of validity of the Proposal,
Consultants may submit new staff in replacement, who would
be considered in the final evaluation for contract award.
Consultants who do not agree have the right to refuse to extend
the validity of their Proposals.
9.2 Consultants shall submit required bid security along with
financial proposal defined in the data sheet (which shall not be

less than one percent and shall not exceed five percent of bid
amount).
10. Clarification 10.1 Consultants may request for a clarification of contents of the
and Amendment in bidding document in writing, and procuring agency shall
RFP Documents respond to such queries in writing within three calendar days,
provided they are received at least five calendar days prior to
the date of opening of proposal. The procuring agency shall
communicate such response to all parties who have obtained
RFP document without identifying the source of inquiry.
Should the PA deem it necessary to amend the RFP as a result
of a clarification, it shall do so.
10.2 At any time before the submission of Proposals, the Procuring
Agency may amend the RFP by issuing an addendum/
corrigendum in writing. The addendum shall be sent to all
Consultants and will be binding on them. Consultants shall
acknowledge receipt of all amendments. To give Consultants
reasonable time in which to take an amendment into account in
their Proposals the Procuring Agency may, if the amendment is
substantial, extend the deadline for the submission of Proposals.
11. Preparation of 11.1 In preparing their Proposal, Consultants are expected to

Proposals examine in detail the documents comprising the RFP. Material
deficiencies (deviation from scope, experience and qualification
of personnel) in providing the information requested may result
in rejection of a Proposal.
11.2 The estimate number of professional staff months or the budget

required for executing the assignment should be shown in the
data sheet, but not both. However, proposal shall be based on
the professional staff month or budget estimated by the
consultant.
12. Language The Proposal as well as all related correspondence exchanged by the
Consultants and the Procuring Agency shall be written in English
However it is desirable that the firm’s Personnel have a working
knowledge of the national and regional languages of Islamic Republic
of Pakistan.
13. Technical 13.1 While preparing the Technical Proposal, consultants must give
Proposal Format particular attention to the following:
and Content
(i) If a consultant considers that it does not have all the
expertise for the assignment, it may obtain a full range of
expertise by associating with individual consultant(s)
and/or other firms or entities in a joint venture or sub-

consultancy, as appropriate. The international consultants

are encouraged to seek the participation of local
consultants by entering into a joint venture with, or
subcontracting part of the assignment to, national
consultants.
(ii) For assignments on a staff-time basis, the estimated
number of professional staff-months is given in the Data
Sheet. The proposal shall, however, be based on the
number of professional staff-months estimated by the
firm. For fixed-budget-based assignments, the available
budget is given in the Data Sheet, and the Financial
Proposal shall not exceed this budget.
(iii) It is desirable that the majority of the key professional
staff proposed be permanent employees of the firm or
have an extended and stable working relationship with it.
(iv) Proposed professional staff must, at a minimum, have the
experience indicated in the Data Sheet, preferably working
under similar geographical condition.
(v) Alternative professional staff shall not be proposed, and
only one curriculum vitae (CV) shall submitted for each
position.
13.2 The Technical Proposal shall provide the following information

using the attached Standard Forms (Section 3):
(i) A brief description of the consultant organization and an

outline of recent experience on assignments (Section 3B)
of a similar nature. For each assignment, the outline
should indicate, inter alia, the profiles of the staff ,
duration of the assignment, contract amount, and firm’s
involvement.
(ii) Any comments or suggestions on the Terms of Reference
and on the data, a list of services, and facilities to be
provided by the PA (Section 3C).
(iii) The list of the proposed staff team by specialty, the tasks
that would be assigned to each staff team member, and
their timing (Section 3E).
(iv) CVs recently signed by the proposed professional staff
and the authorized representative submitting the proposal
(Section 3F). Key information should include number of
years working for the consultant and degree of
responsibility held in various assignments during the last
_____ (PA may give number of years as per their
requirement) years.
(v) Estimates of the total staff input (professional and support

staff; staff time) needed to carry out the assignment,

supported by bar chart diagrams showing the time
proposed for each professional staff team member
(Sections 3E and 3G).
(vi) A detailed description of the proposed methodology, work
plan for performing the assignment, staffing, and
monitoring of training, if the Data Sheet specifies training
as a major component of the assignment (Section 3D).
(vii) Any additional information requested in the Data Sheet.
13.3 The Technical Proposal shall not include any financial

information.
14. Financial 14.1 The Financial Proposal shall be prepared using the attached
Proposals Standard Forms (Section 4). It shall list all costs associated with
the assignment, including (a) remuneration for staff (in the field
and at the Consultants’ office), and (b) reimbursable expenses
indicated in the Data Sheet (if applicable). Alternatively
Consultant may provide their own list of cost. If appropriate,
these costs should be broken down by activity. All activities and
items described in the Technical Proposal must be priced
separately; activities and items described in the Technical
Proposal but not priced, shall be assumed to be included in the
prices of other activities or items.
15. Taxes 15.1 The Consultant will be subject to all admissible taxes including
stamp duty and service charges at a rate prevailing on the date
of contract agreement unless exempted by relevant tax
authority.
16. Submission, 16.1 Proposal shall contain no interlineations or overwriting.
Receipt, and Submission letters for both Technical and Financial Proposals
Opening of should respectively be in the format of TECH-1 of Section 3,
Proposals and FIN-1 of Section 4. All pages of the original Technical and
Financial Proposals will be initialed by an authorized
representative of the Consultants (Individual Consultant). The
authorization shall be in the form of a written power of attorney
accompanying the Proposal
16.2 All required copies of the Technical Proposal are to be made
from the original. If there are discrepancies between the original
and the copies of the Technical Proposal, the original governs.
16.3 The original and all copies of the Technical Proposal shall be
placed in a sealed envelope clearly marked “TECHNICAL
PROPOSAL” Similarly, the original Financial Proposal (if
required under the selection method indicated in the Data Sheet)

shall be placed in a sealed envelope clearly marked “FINANCIAL

PROPOSAL” followed by name of the assignment, and with a
warning “DO NOT OPEN WITH THE TECHNICAL PROPOSAL.”
If the Financial Proposal is not submitted in a separate sealed
envelope duly marked as indicated above, this will constitute
grounds for declaring the Proposal non-responsive.
16.4 The Proposals must be sent to the address indicated in the Data
Sheet and received by the PA no later than the time and the date
indicated in the Data Sheet, or any extension to this date. Any
proposal received by the PA after the deadline for submission
shall be returned unopened. In order to avoid any delay arising
from the postal or PA’s internal despatch workings, Consultants
should ensure that proposals to be sent through couriers should
reach a day before the deadline for submission. .
17. Proposal 17.1 From the time the Proposals are opened to the time the Contract
Evaluation is awarded, the Consultants should not contact the PA on any
matter related to its Technical and/or Financial Proposal. Any
effort by Consultants to influence the PA in the examination,
evaluation, ranking of Proposals, and recommendation for
award of Contract may result in the rejection of the Consultants’
Proposal.
Evaluators of Technical Proposals shall have no access to the
Financial Proposals until the technical evaluation is concluded.
18. Evaluation of 18.1 The evaluation committee shall evaluate the Technical
Technical Proposals Proposals on the basis of their responsiveness to the Terms of
Reference, applying the evaluation criteria, sub-criteria, and
point system specified in the Data Sheet. Each responsive
Proposal will be given a technical score (St). A Proposal shall
be rejected at this stage if it fails to achieve the minimum
technical score indicated in the Data Sheet.
In the case of Quality-Based Selection, Selection Based on

Consultant’s Qualifications, and Single-Source Selection, the
highest ranked consultant or firm selected on a single-source
basis is invited to negotiate its proposal and the contract on the
basis of the Technical Proposal and the Financial Proposal
submitted.
Public Opening and Evaluation of Financial Proposals:

(LCS , QCBS, and Fixed Budget Selection Methods Only)
18.2 After the technical evaluation is completed, the PA shall notify

in writing Consultants that have secured the minimum

qualifying marks, the date, time and location, allowing a

reasonable time, for opening the Financial Proposals.
Consultants’ attendance at the opening of Financial Proposals is
optional.
Financial proposals of those consultants who failed to secure
minimum qualifying marks shall be returned un opened.
19. Evaluation of 19.1 Financial Proposals shall be opened publicly in the presence of the
Financial Proposals Consultants’ representatives who choose to attend. The name of
the Consultants and the technical scores of the Consultants shall be
read aloud. The Financial Proposal of the Consultants who met the
minimum qualifying mark will then be inspected to confirm that
they have remained sealed and unopened. These Financial
Proposals shall be then opened, and the total prices read aloud and
recorded. Copy of the record shall be sent to all Consultants.
19.2 The Evaluation Committee will correct any computational

errors. When correcting computational errors, in case of
discrepancy between a partial amount and the total amount, or
between word and figures the formers will prevail. In addition
to the above corrections, activities and items described in the
Technical Proposal but not priced, shall be assumed to be
included in the prices of other activities or items.
19.3 In case of Least Cost Selection LCS Method, the bid found to
be the lowest evaluated bid shall be accepted.
19.4 In case of Quality and Cost Based Selection QCBS Method

the lowest evaluated Financial Proposal (Fm) will be given the
maximum financial score (Sf) of 100 points. The financial
scores (Sf) of the other Financial Proposals will be computed as
indicated in the Data Sheet. Proposals will be ranked according
to their combined technical (St) and financial (Sf) scores using
the weights (T = the weight given to the Technical Proposal; P
= the weight given to the Financial Proposal; T + P = 1)
indicated in the Data Sheet: S = St x T% + Sf x P%. The firm
achieving the highest combined technical and financial score
will be invited for negotiations.
19.5 In the case of Fixed-Budget and Quality Based Selection, the
Procuring Agency will select the firm that submitted the highest
ranked Technical Proposal.

20. Negotiations 20.1 Negotiations will be held at the date and address indicated in the
Data Sheet. The invited Consultant will, as a pre-requisite for
attendance at the negotiations, confirm availability of all
Professional staff. Failure in satisfying such requirements may
result in the PA proceeding to negotiate with the next-ranked
Consultant. Representatives conducting negotiations on behalf
of the Consultant must have written authority to negotiate and
conclude a Contract.
21. Technical 21.1 Technical Negotiations will include a discussion of the
negotiations Technical Proposal, the proposed technical approach and
methodology, work plan, organization and staffing, and any
suggestions made by the Consultant to improve the Terms of
Reference. The PA and the Consultants will finalize the Terms
of Reference, staffing schedule, work schedule, logistics, and
reporting. These documents will then be incorporated in the
Contract as “Description of Services”. Minutes of negotiations,
which will be signed by the PA and the Consultant, will become
part of Contract Agreement.
22. Financial 22.1 If applicable, it is the responsibility of the Consultant, before

negotiations starting financial negotiations, to contact the local tax
authorities to determine the tax amount to be paid by the
Consultant under the Contract. The financial negotiations will
include a clarification (if any) of the firm’s tax liability, and the
manner in which it will be reflected in the Contract; and will
reflect the agreed technical modifications in the cost of the
services. Consultants will provide the PA with the information
on remuneration rates described in the Appendix attached to
Section 4 (i.e. Financial Proposal - Standard Forms of this RFP.
23. Availability of 23.1 Having selected the Consultant on the basis of, among other
Professional things, an evaluation of proposed Professional staff, the PA
staff/experts expects to negotiate a Contract on the basis of the Professional
staff named in the Proposal. Before contract negotiations, the
PA will require assurances that the Professional staff will be
actually available. The PA will not consider substitutions during
contract negotiations unless both parties agree that undue delay
in the selection process makes such substitution unavoidable or
for reasons such as death or medical incapacity. If this is not the
case and if it is established that Professional staff were offered
in the proposal without confirming their availability, the
Consultant may be disqualified. Any proposed substitute shall
have equivalent or better qualifications and experience than the
original candidate and be submitted by the Consultant within

the period of time specified in the letter of invitation to

negotiate.
24. Award of 24.1 After completing negotiations, the Procuring Agency shall
Contract award the Contract to the selected Consultant and within seven
of the award of contract, Procuring Agency shall publish on the
website of the Authority and on its own website, if such a
website exists, the result of the bidding process, identifying the
bid through procuring identifying number, if any and the
following information, evaluation report, form of contract and
letter of award, bill of quantity or schedule of requirement, as
the case may be.
24.2 After publishing of award of contract consultant required to
submit a performance security at the rate indicated in date sheet.
24.3 The Consultant is expected to commence the assignment on the
date and at the location specified in the Data Sheet.
25. Confidentiality Information relating to evaluation of Proposals and
recommendations concerning awards shall not be disclosed to
the Consultants who submitted the Proposals or to other persons
not officially concerned with the process, until the publication
of the award of Contract. The undue use by any Consultant of
confidential information related to the process may result in the
rejection of its Proposal.

Data Sheet
1.1 Name of the Assignment is: ______________________________
The Name of the PA’s official (s):
Address:______________________________________________
Telephone: ____________________ Facsimile: ______________
E-mail: ______________________________________________
1.2
The method of selection is:
The Edition of the Guidelines is:
1.3 Financial Proposal to be submitted together with Technical Proposal:

Yes No
1.4 The PA will provide the following inputs and facilities:
1.5 The Proposal submission address is:
Proposals must be submitted no later than the following date and time:
_____________________________________________________________
1.6 Expected date for commencement of consulting services

[Insert date]
at:
[Insert location]
9.1 Proposals validity that shall not be more than 90 days in case of National
Competitive Bidding (NCB) and 120 days in case of International
competitive Bidding (ICB).
10.1 Clarifications may be requested not later than five days before the
submission date.
The address for requesting clarifications is:
Facsimile: ________________________ E-mail:

12 The Proposal as well as all related correspondence exchanged by the
Consultants and the Procuring Agency shall be written in English However it
is desirable that the firm’s Personnel have a working knowledge of the
national and regional languages of Islamic Republic of Pakistan.
6.1 Shortlisted Consultants may associate with other shortlisted Consultants:

Yes _________________________No

11.2 [Select one of the following two sentences]

The estimated number of professional staff-months required for the
assignment is:
or:
The available budget is:
[In the case of Selection under a Fixed Budget (FBS), select the following
sentence] The Financial Proposal shall not exceed the available budget of:
13.1 The format of the Technical Proposal to be submitted is: FTP ,

or STP [check the applicable format]
13.2(vii) Training is a specific component of this assignment: Yes No . [If

yes, provide appropriate information]:
14.1 [List the applicable Reimbursable expenses in foreign and in local currency.
A sample list is provided below for guidance: items that are not applicable
should be deleted, others may be added. If the PA wants to define ceilings for
unit prices of certain Reimbursable expenses, such ceilings should be
indicated in this Section]
(1) a per diem allowance in respect of Personnel of the Consultant for every
day in which the Personnel shall be absent from the home office and, as
applicable, outside the beneficiary country for purposes of the Services;
(2) cost of necessary travel, including transportation of the Personnel by the

most appropriate means of transport and the most direct practicable route;
(3) cost of office accommodation, investigations and surveys;
(4) cost of applicable international or local communications such as the use of

telephone and facsimile required for the purpose of Consulting Services;
(5) cost, rental and freight of any instruments or equipment required to be

provided by the Consultants for the purposes of Consulting Services;
(6) cost of printing and dispatching of the reports to be produced for

Consulting Services;
(7) other allowances where applicable and provisional or fixed sums (if any);
and
(8) cost of such further items required for purposes of the Services not

covered in the foregoing.
15.1 Amounts payable by the PA to the Consultant under the contract to be subject
to local taxation, stamp duty and service charges, if applicable ______ :
6.3 Consultants to state local cost in the national currency (in case of ICB only):
Yes_____ No __
16.2 Consultant must submit the original and [Insert number] copies of the
Technical Proposal, and the original of the Financial Proposal.
13.1 Choose only one of the below options:
Option A
Criteria, sub-criteria, and point system for the evaluation of Full Technical
Proposals are:
Points
(i) Specific experience of the Consultants relevant to the assignment: [0 - 10]

Since all consultants have been shortlisted based on experience, ideally their
experience should not be rated normally less than satisfactory, that is, not less than 70
percent.
(ii) Adequacy of the proposed methodology and work plan
in responding to the Terms of Reference:
a) Technical approach and methodology [Insert points]
b) Work plan [Insert points]
c) Organization and staffing [Insert points]
Total points for criterion (ii): [20 - 50]
(iii) Key professional staff qualifications and competence for the assignment:
a) Team Leader [Insert points]
b) [Insert position or discipline as appropriate] [Insert points]
c) [Insert position or discipline as appropriate] [Insert points]
d) [Insert position or discipline as appropriate] [Insert points]
e) [Insert position or discipline as appropriate] [Insert points]
Total points for criterion (iii): [30 - 60]
The number of points to be assigned to each of the above positions or disciplines shall
be determined considering the following three sub criteria and relevant percentage
weights:
1) General qualifications [Insert weight between 20 and 30%]

2) Adequacy for the assignment [Insert weight between 50 and 60%]
3) Experience in region and language [Insert weight between 10 and 20%]
Total weight: 100%
(iv) Suitability of the transfer of knowledge (training) program:
[Normally not to exceed 10 points. When transfer of knowledge is a particularly
important component of the assignment, more than 10 points may be allocated; the

following sub-criteria may be provided]

a) Relevance of training program [Insert points]
b) Training approach and methodology [Insert points]
c) Qualifications of experts and trainers [Insert points]
Total points for criterion (iv): [0 – 10]
(v) Participation by nationals among proposed key staff [0 – 10]

(not to exceed 10 points)
Total points for the five criteria: 100
The minimum technical score St required to pass is: Points [Insert
number of points]
Option B
Criteria, sub criteria, and point system for the evaluation of Simplified
Technical Proposals are:
Points
(i) Adequacy of the proposed technical approach, methodology
and work plan in responding to the Terms of Reference 1: [20 – 40]
(ii) Key professional staff qualifications and competence for the assignment:
a) Team Leader [Insert points]
b) [Insert position or discipline as appropriate] [Insert points]
c) [Insert position or discipline as appropriate] [Insert points]
d) [Insert position or discipline as appropriate] [Insert points]
e) [Insert position or discipline as appropriate] [Insert points]
Total points for criterion (ii): [60 - 80]
The number of points to be assigned to each of the above positions or disciplines shall
be determined considering the following three subcriteria and relevant percentage
weights:
1) General qualifications [Insert weight between 20 and 30%]
2) Adequacy for the assignment [Insert weight between 50 and 60%]
3) Experience in region and language [Insert weight between 10 and 20%]
Total weight: 100%
Total points for the two criteria: 100
When sub criteria are provided, which is always the case for “adequacy of the
proposed methodology and work plan” and “qualifications and competence
of key staff” , for practical reasons the number of sub-criteria should be kept
to a minimum (typically no more than three for each criterion).
Since sub criteria and their weighting determine the outcome of the
evaluation, they should be chosen considering the aspects that are critical to
the success of the assignment.
Evaluation criteria and sub-criteria, associated points, and the rating system
form an arithmetic model to assess the technical merit of the proposals.
1
Consideration may also be given to the number of pages submitted as compared to the number recommended
under para. 3.4 (c) (ii) of these Instructions.

All adopted sub-criteria should be specified in the RFP. The points allocated
to each of the sub-criteria under “qualifications and competence of key staff”
must be indicated in the RFP.
The minimum technical score St required to pass is: Points [Insert

number of points]
Remuneration Type (Insert either „Time Based‟ or „Lump
Sum‟):_________________________________________________________
The single currency for price conversions is:
20.1 Expected date and address for contract negotiations: _________________
24.2 Successful consultant is required to submit performance security in form of

pay order, demand draft or bank guarantee (PA shall insert amount but not
more than 10% of the contract amount).
5.1 Consultant undertake to sign Integrity Pact for the procurement estimated to
exceed Pak Rs.2.5 million.

Section 3. Technical Proposal - Standard Forms

[Comments in brackets] provide guidance to the shortlisted Consultants for the preparation of
their Technical Proposals; they should be deleted from the Technical Proposals to be
submitted.]
Refer to Reference Paragraph 3.4 of the Data Sheet for format of Technical Proposal to be
submitted, and paragraph 3.4 of Section 2 of the RFP for Standard Forms required and
number of pages recommended.
Form TECH-1. Technical Proposal Submission Form ....................................................... 21

Form TECH-2. Consultant’s Organization and Experience................................................ 22
A - Consultant’s Organization .......................................................................................... 22
B - Consultant’s Experience ............................................................................................. 23
Form TECH-3. Comments and Suggestions on the Terms of Reference and on Counterpart
Staff and Facilities to be Provided by the PA ......................................................................... 24
A - On the Terms of Reference ......................................................................................... 24
B - On Counterpart Staff and Facilities............................................................................. 25
Form TECH-4. Description of Approach, Methodology and Work Plan for Performing the
Assignment ................................................................................................................... 26
Form TECH-5. Team Composition and Task Assignments ............................................... 27
Form TECH-6. Curriculum Vitae (CV) for Proposed Professional Staff ........................... 28
Form TECH-7. Staffing Schedule1...................................................................................... 30
Form TECH-8. Work Schedule ........................................................................................... 31

FORM TECH-1. TECHNICAL PROPOSAL SUBMISSION FORM
[Location, Date]
To: [Name and address of PA]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and our
Proposal. We are hereby submitting our Proposal, which includes this Technical Proposal,
and a Financial Proposal sealed under a separate envelope1.
We are submitting our Proposal in association with: [Insert a list with full name and
address of each associated Consultant] 2
We hereby declare that all the information and statements made in this Proposal are
true and accept that any misinterpretation contained in it may lead to our disqualification.
If negotiations are held during the period of validity of the Proposal, i.e., before the
date indicated in the Data Sheet, we undertake to negotiate on the basis of the proposed staff.
Our Proposal is binding upon us and subject to the modifications resulting from Contract
negotiations.
We undertake, if our Proposal is accepted, to initiate the consulting services related to
the assignment not later than the date indicated in the Data Sheet.
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
________________
1 [In case Paragraph Reference 1.2 of the Data Sheet requires to submit a Technical Proposal only, replace
this sentence with: “We are hereby submitting our Proposal, which includes this Technical Proposal only.”]
2 [Delete in case no association is foreseen.]

For FTP Only
FORM TECH-2. CONSULTANT’S ORGANIZATION AND EXPERIENCE

A - Consultant’s Organization
[Provide here a brief (two pages) description of the background and organization of your
firm/entity and each associate for this assignment.]

B - Consultant’s Experience
[Using the format below, provide information on each assignment for which your firm, and
each associate for this assignment, was legally contracted either individually or as a
corporate entity or as one of the major companies within an association, for carrying out
consulting services similar to the ones requested under this assignment. Use 20 pages.]
Assignment name: Approx. value of the contract (in current US$ or Euro):
Country: Duration of assignment (months):

Location within country:
Name of PA: Total No of staff-months of the assignment:
Address: Approx. value of the services provided by your firm

under the contract (in current US$ or Euro):
Start date (month/year): No of professional staff-months provided by associated

Completion date (month/year): Consultants:
Name of associated Consultants, if any: Name of senior professional staff of your firm
involved and functions performed (indicate most
significant profiles such as Project
Director/Coordinator, Team Leader):
Narrative description of Project:
Description of actual services provided by your staff within the assignment:
Firm’s Name:

For FTP Only
FORM TECH-3. COMMENTS AND SUGGESTIONS ON THE TERMS OF

REFERENCE AND ON COUNTERPART STAFF AND FACILITIES TO BE
PROVIDED BY THE PA
A - On the Terms of Reference
[Present and justify here any modifications or improvement to the Terms of Reference you are
proposing to improve performance in carrying out the assignment (such as deleting some
activity you consider unnecessary, or adding another, or proposing a different phasing of the
activities). Such suggestions should be concise and to the point, and incorporated in your
Proposal.]

B - On Counterpart Staff and Facilities
[Comment here on counterpart staff and facilities to be provided by the PA according to

Paragraph Reference 1.4 of the Data Sheet including: administrative support, office space,
local transportation, equipment, data, etc.]

FORM TECH-4. DESCRIPTION OF APPROACH, METHODOLOGY AND

WORK PLAN FOR PERFORMING THE ASSIGNMENT
(For small or very simple assignments the PA should omit the following text in Italic)
[Technical approach, methodology and work plan are key components of the Technical
Proposal. You are suggested to present your Technical Proposal (50 pages, inclusive of
charts and diagrams) divided into the following three chapters:
a) Technical Approach and Methodology,
b) Work Plan, and
c) Organization and Staffing,
a) Technical Approach and Methodology. In this chapter you should explain your
understanding of the objectives of the assignment, approach to the services, methodology for
carrying out the activities and obtaining the expected output, and the degree of detail of such
output. You should highlight the problems being addressed and their importance, and explain
the technical approach you would adopt to address them. You should also explain the
methodologies you propose to adopt and highlight the compatibility of those methodologies
with the proposed approach.
b) Work Plan. In this chapter you should propose the main activities of the assignment, their
content and duration, phasing and interrelations, milestones (including interim approvals by
the PA), and delivery dates of the reports. The proposed work plan should be consistent with
the technical approach and methodology, showing understanding of the TOR and ability to
translate them into a feasible working plan. A list of the final documents, including reports,
drawings, and tables to be delivered as final output, should be included here. The work plan
should be consistent with the Work Schedule of Form TECH-8.
c) Organization and Staffing. In this chapter you should propose the structure and
composition of your team. You should list the main disciplines of the assignment, the key
expert responsible, and proposed technical and support staff.]

FORM TECH-5. TEAM COMPOSITION AND TASK ASSIGNMENTS
Professional Staff
Name of Staff Firm Area of Expertise Position Assigned Task Assigned

FORM TECH-6. CURRICULUM VITAE (CV) FOR PROPOSED

PROFESSIONAL STAFF
1. Proposed Position [only one candidate shall be nominated for each position]:
2. Name of Firm [Insert name of firm proposing the staff]:
3. Name of Staff [Insert full name]:
4. Date of Birth: Nationality:
5. Education [Indicate college/university and other specialized education of staff member, giving names of
institutions, degrees obtained, and dates of obtainment]:
6. Membership of Professional Associations:
7. Other Training [Indicate significant training since degrees under 5 - Education were obtained]:
8. Countries of Work Experience: [List countries where staff has worked in the last ten years]:
9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:
10. Employment Record [Starting with present position, list in reverse order every employment held by staff
member since graduation, giving for each employment (see format here below): dates of employment, name of
employing organization, positions held.]:
From [Year]: To [Year]:
Employer:
Positions held:

11. Detailed Tasks Assigned 12. Work Undertaken that Best Illustrates Capability to
Handle the Tasks Assigned
[List all tasks to be performed
[Among the assignments in which the staff has been involved, indicate
the following information for those assignments that best illustrate
under this assignment]
staff capability to handle the tasks listed under point 11.]
Name of assignment or project:

Year:
Location:
PA:
Main project features:
Positions held:
Activities performed:
13. Certification:
I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly
describes me, my qualifications, and my experience. I understand that any wilful misstatement
described herein may lead to my disqualification or dismissal, if engaged.
Date:
[Signature of staff member or authorized representative of the staff] Day/Month/Year
Full name of authorized representative:

FORM TECH-7. STAFFING SCHEDULE1
2
Name of Staff Staff input (in the form of a bar chart) Total staff-month input
N°
3
1 2 3 4 5 6 7 8 9 10 11 12 n Home Field Total
Foreign
[Home]
1
[Field]
n
Subtotal
Local
[Home]
1
[Field]
n
Subtotal
Total
1 For Professional Staff the input should be indicated individually; for Support Staff it should be indicated by category (e.g.: draftsmen, clerical staff, etc.).
2 Months are counted from the start of the assignment. For each staff indicate separately staff input for home and field work.
3 Field work means work carried out at a place other than the Consultant's home office.
Full time input Part time input

FORM TECH-8. WORK SCHEDULE
2
1
Months
N° Activity
1 2 3 4 5 6 7 8 9 10 11 12 n
1
2
3
4
5
1 Indicate all main activities of the assignment, including delivery of reports (e.g.: inception, interim, and final reports), and other benchmarks such as PA
approvals. For phased assignments indicate activities, delivery of reports, and benchmarks separately for each phase.
2 Duration of activities shall be indicated in the form of a bar chart.

Section 4. Financial Proposal - Standard Forms 32
Section 4. Financial Proposal - Standard Forms
[Comments in brackets [ ] provide guidance to the shortlisted Consultants for the preparation of
their Financial Proposals; they should be deleted from the Financial Proposals to be submitted.]
Financial Proposal Standard Forms shall be used for the preparation of the Financial Proposal
according to the instructions provided under para. 3.6 of Section 2. Such Forms are to be used
whichever is the selection method indicated in para. 4 of the Letter of Invitation.
[The Appendix “Financial Negotiations - Breakdown of Remuneration Rates” is to be only used

for financial negotiations when Quality-Based Selection, Selection Based on Qualifications, or
Single-Source Selection method is adopted, according to the indications provided under para.
6.3 of Section 2.]
Form FIN-1. Financial Proposal Submission Form ........................................................33

Form FIN-2. Summary of Costs ......................................................................................34
Form FIN-3. Breakdown of Costs by Activity1 ..............................................................35
Form FIN-4. Breakdown of Remuneration1....................................................................36
Form FIN-4. Breakdown of Remuneration1....................................................................38
Form FIN-5. Breakdown of Reimbursable Expenses1 ....................................................39
Form FIN-5. Breakdown of Reimbursable Expenses .....................................................41
Appendix. Financial Negotiations - Breakdown of Remuneration Rates ....................42

Section 4. Financial Proposal - Standard Forms 33
FORM FIN-1. FINANCIAL PROPOSAL SUBMISSION FORM
[Location, Date]
To: [Name and address of PA]
Dear Sirs:
We, the undersigned, offer to provide the consulting services for [Insert title of
assignment] in accordance with your Request for Proposal dated [Insert Date] and our Technical
Proposal. Our attached Financial Proposal is for the sum of [Insert amount(s) in words and
figures1].
Our Financial Proposal shall be binding upon us subject to the modifications resulting
from Contract negotiations, up to expiration of the validity period of the Proposal, i.e. before the
date indicated in Paragraph Reference 1.12 of the Data Sheet.
Commissions and gratuities paid or to be paid by us to agents relating to this Proposal
and Contract execution, if we are awarded the Contract, are listed below2:
Name and Address of Agents Amount and Currency Purpose of Commission or

Gratuity
_______________________ _______________________ _______________________
_______________________ _______________________ _______________________
_______________________ _______________________ _______________________
We understand you are not bound to accept any Proposal you receive.
We remain,
Yours sincerely,
Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
_______________________
1 Amounts must coincide with the ones indicated under Total Cost of Financial proposal in Form FIN-2.
2 If applicable, replace this paragraph with: “No commissions or gratuities have been or are to paid by us to
agents relating to this Proposal and Contract execution.”

Section 4 – Financial Proposal – Standard Forms
FORM FIN-2. SUMMARY OF COSTS
Costs
Item Indicate Foreign Currency Indicate Local Currency
Total Costs of Financial Proposal 2
1 Indicate between brackets the name of the foreign currency. Maximum of three currencies; use as many columns as needed, and delete the others.
2 Indicate the total costs excluding local taxes to be paid by the PA in each currency. Such total costs must coincide with the sum of the relevant Subtotals
indicated in all Forms FIN-3 provided with the Proposal.

FORM FIN-3. BREAKDOWN OF COSTS BY ACTIVITY1
Group of Activities (Phase):2 Description:3
Costs
Cost component [Indicate Foreign [Indicate Foreign [Indicate Foreign [Indicate
Currency # 1]4 Currency # 2]4 Currency # 3]4 Local Currency]
Remuneration5
Reimbursable Expenses 5
Subtotals
1 Form FIN-3 shall be filled at least for the whole assignment. In case some of the activities require different modes of billing and payment (e.g.: the
assignment is phased, and each phase has a different payment schedule), the Consultant shall fill a separate Form FIN-3 for each group of activities. For
each currency, the sum of the relevant Subtotals of all Forms FIN-3 provided must coincide with the Total Costs of Financial Proposal indicated in Form
FIN-2.
2 Names of activities (phase) should be the same as, or correspond to the ones indicated in the second column of Form TECH-8.
3 Short description of the activities whose cost breakdown is provided in this Form.
4 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form FIN-2.
5 For each currency, Remuneration and Reimbursable Expenses must respectively coincide with relevant Total Costs indicated in Forms FIN-4, and FIN-5.

FORM FIN-4. BREAKDOWN OF REMUNERATION1

(This Form FIN-4 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data Sheet that remuneration shall be Time Based)
Group of Activities (Phase):

5 [Indicate [Indicate [Indicate
2 3 Staff-month Input [Indicate Local
Name Position 4 Foreign Foreign Foreign 6
Rate (Staff-months) 6 6 6 Currency]
Currency # 1] Currency # 2] Currency # 3]
Foreign Staff
[Home]
[Field]
Local Staff
[Home]
[Field]
Total Costs
1 Form FIN-4 shall be filled for each of the Forms FIN-3 provided.
2 Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.: draftsmen, clerical staff).

3 Positions of Professional Staff shall coincide with the ones indicated in Form TECH-5.
4 Indicate separately staff-month rate and currency for home and field work.
5 Indicate, separately for home and field work, the total expected input of staff for carrying out the group of
activities or phase indicated in the Form.
6 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form
FIN-2. For each staff indicate the remuneration in the column of the relevant currency, separately for home and
field work. Remuneration = Staff-month Rate x Input.

Section 4 – Financial Proposal – Standard Forms 38
FORM FIN-4. BREAKDOWN OF REMUNERATION1

(This Form FIN-4 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data
Sheet that remuneration shall be Lump-Sum. Information to be provided in this Form shall only
be used to establish payments to the Consultant for possible additional services requested by the
PA)
Name2 Position3 Staff-month Rate4
Foreign Staff
[Home]
[Field]
Local Staff
[Home]
[Field]
1 Form FIN-4 shall be filled in for the same Professional and Support Staff listed in Form TECH-7.
2 Professional Staff should be indicated individually; Support Staff should be indicated per category (e.g.:
draftsmen, clerical staff).
3 Positions of the Professional Staff shall coincide with the ones indicated in Form TECH-5.
4 Indicate separately staff-month rate and currency for home and field work.

FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES1

(This Form FIN-5 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data Sheet that remuneration shall be Time
Based)
Group of Activities (Phase):

[Indicate [Indicate [Indicate
2 3 [Indicate Local
N° Description Unit Unit Cost Quantity Foreign Foreign Foreign 4
4 4 4 Currency]
Currency # 1] Currency # 2] Currency # 3]
Per diem allowances Day
5
International flights Trip
Miscellaneous travel expenses Trip
Communication costs between
[Insert place] and [Insert place]
Drafting, reproduction of reports
Equipment, instruments,
materials, supplies, etc.
Shipment of personal effects Trip
Use of computers, software
Laboratory tests.
Subcontracts
Local transportation costs
Office rent, clerical assistance
Training of the PA’s personnel 6
Total Costs

1 Form FIN-5 should be filled for each of the Forms FIN-3 provided, if needed.
2 Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.
3 Indicate unit cost and currency.
4 Indicate between brackets the name of the foreign currency. Use the same columns and currencies of Form FIN-
2. Indicate the cost of each reimbursable item in the column of the relevant currency. Cost = Unit Cost x
Quantity.
5 Indicate route of each flight, and if the trip is one- or two-ways.
6 Only if the training is a major component of the assignment, defined as such in the TOR.

FORM FIN-5. BREAKDOWN OF REIMBURSABLE EXPENSES

(This Form FIN-5 shall only be used when it is indicated in Reference Paragraph 5.6 of the Data
Sheet that remuneration shall be Lump Sum. Information to be provided in this Form shall only
be used to establish payments to the Consultant for possible additional services requested by the
PA)
N° Description1 Unit Unit Cost2
Per diem allowances Day

International flights3 Trip
Miscellaneous travel expenses Trip
Communication costs between
[Insert place] and [Insert place]
Drafting, reproduction of reports
Equipment, instruments,
materials, supplies, etc.
Shipment of personal effects Trip
Use of computers, software
Laboratory tests.
Subcontracts
Local transportation costs
Office rent, clerical assistance
Training of the PA’s personnel 4
1 Delete items that are not applicable or add other items according to Paragraph Reference 3.6 of the Data Sheet.
2 Indicate unit cost and currency.
3 Indicate route of each flight, and if the trip is one- or two-ways.
4 Only if the training is a major component of the assignment, defined as such in the TOR.

APPENDIX. FINANCIAL NEGOTIATIONS - BREAKDOWN OF

REMUNERATION RATES
(Not to be used when cost is a factor in the evaluation of Proposals)
1. Review of Remuneration Rates
1.1 The remuneration rates for staff are made up of salary, social costs, overheads, fee that is
profit, and any premium or allowance paid for assignments away from headquarters. To
assist the firm in preparing financial negotiations, a Sample Form giving a breakdown of
rates is attached (no financial information should be included in the Technical Proposal).
Agreed breakdown sheets shall form part of the negotiated contract.
1.2 The PA is charged with the custody of funds from Government of Sindh and is expected to
exercise prudence in the expenditure of these funds. The PA is, therefore, concerned with
the reasonableness of the firm’s Financial Proposal, and, during negotiations, it expects to
be able to review audited financial statements backing up the firm’s remuneration rates,
certified by an independent auditor. The firm shall be prepared to disclose such audited
financial statements for the last three years, to substantiate its rates, and accept that its
proposed rates and other financial matters are subject to scrutiny. Rate details are
discussed below.
(i) Salary
This is the gross regular cash salary paid to the individual in the firm’s home office.
It shall not contain any premium for work away from headquarters or bonus.
(ii) Social Costs

Social costs are the costs to the firm of staff’s non-monetary benefits. These items
include, inter alia, social security including pension, medical and life insurance
costs, and the cost of a staff member being sick or on vacation. In this regard, the
cost of leave for public holidays is not an acceptable social cost nor is the cost of
leave taken during an assignment if no additional staff replacement has been
provided. Additional leave taken at the end of an assignment in accordance with
the firm’s leave policy is acceptable as a social cost.
(iii) Cost of Leave

The principles of calculating the cost of total days leave per annum as a percentage
of basic salary shall normally be as follows:
total days leave x 100

Leave cost as percentage of salary 1 =
[365 - w - ph - v - s]
1
Where w = weekends, ph = public holidays, v = vacation, and s = sick leave.

It is important to note that leave can be considered a social cost only if the PA is not
charged for the leave taken.
(iv) Overheads
Overhead expenses are the firm’s business costs that are not directly related to the
execution of the assignment and shall not be reimbursed as separate items under the
contract. Typical items are home office costs (partner’s time, nonbillable time, time
of senior staff monitoring the project, rent, support staff, research, staff training,
marketing, etc.), the cost of staff not currently employed on revenue-earning
projects, taxes on business activities and business promotion costs. During
negotiations, audited financial statements, certified as correct by an independent
auditor and supporting the last three years’ overheads, shall be available for
discussion, together with detailed lists of items making up the overheads and the
percentage by which each relates to basic salary. The PA does not accept an add-on
margin for social charges, overhead expenses, etc., for staff who are not permanent
employees of the firm. In such case, the firm shall be entitled only to
administrative costs and fee on the monthly payments charged for subcontracted
staff.
(v) Fee or Profit

The fee or profit shall be based on the sum of the salary, social costs, and overhead.
If any bonuses paid on a regular basis are listed, a corresponding reduction in the
profit element shall be expected. Fee or profit shall not be allowed on travel or
other reimbursable expenses, unless in the latter case an unusually large amount of
procurement of equipment is required. The firm shall note that payments shall be
made against an agreed estimated payment schedule as described in the draft form
of the contract.
(vi) Away from Headquarters Allowance or Premium

Some Consultants pay allowances to staff working away from headquarters. Such
allowances are calculated as a percentage of salary and shall not draw overheads or
profit.
(vii) Subsistence Allowances

Subsistence allowances are not included in the rates, but are paid separately and in
local currency. No additional subsistence is payable for dependentsthe
subsistence rate shall be the same for married and single team members.
Standard rates for the particular country may be used as reference to determine
subsistence allowances.
2. Reimbursable expenses
2.1 The financial negotiations shall further focus on such items as out-of-pocket expenses
and other reimbursable expenses. These costs may include, but are not restricted to, cost
of surveys, equipment, office rent, supplies, international and local travel, computer

rental, mobilization and demobilization, insurance, and printing. These costs may be
either unit rates or reimbursable on the presentation of invoices, in foreign or local
currency.
3. PA Guarantee
3.1 Payments to the firm, including payment of any advance based on cash flow projections
covered by a PA guarantee, shall be made according to an agreed estimated schedule
ensuring the consultant regular payments in local and foreign currency, as long as the
services proceed as planned.

Sample Form
Consulting Firm: Country:

Assignment: Date:
Consultant’s Representations Regarding Costs and Charges
We hereby confirm that:
(a) the basic salaries indicated in the attached table are taken from the firm’s payroll records and
reflect the current salaries of the staff members listed which have not been raised other than within
the normal annual salary increase policy as applied to all the firm’s staff;
(b) attached are true copies of the latest salary slips of the staff members listed;
(c) the away from headquarters allowances indicated below are those that the Consultants have
agreed to pay for this assignment to the staff members listed;
(d) the factors listed in the attached table for social charges and overhead are based on the
firm’s average cost experiences for the latest three years as represented by the firm’s financial
statements; and
(e) said factors for overhead and social charges do not include any bonuses or other means of
profit-sharing.
[Name of Consulting Firm]
Signature of Authorized Representative Date
Name:
Title:

Section 4. Financial Proposal - Standard Forms
Consultant’s Representations Regarding Costs and Charges
(Expressed in [insert name of currency])
Personnel 1 2 3 4 5 6 7 8
Basic Salary per Away from Proposed Fixed Proposed Fixed

Social 2
Name Position Working 1 Overhead1 Subtotal Fee Headquarters Rate per Working Rate per Working
Charges 1
Month/Day/Year Allowance Month/Day/Hour Month/Day/Hour
Home Office
Field
1. Expressed as percentage of 1
2. Expressed as percentage of 4

General Condition of Contract
II. General Conditions of Contract

1. GENERAL PROVISIONS
1.1 Definitions Unless the context otherwise requires, the following terms whenever
used in this Contract have the following meanings:
(a) “Applicable Law” means the Sindh Public Procurement Act,
thereunder Rules 2010.
(b) “Procuring Agency PA” means the implementing department
which signs the contract
(c) “Consultant” means a professional who can study, design,
organize, evaluate and manage projects or assess, evaluate and
provide specialist advice or give technical assistance for making or
drafting policies, institutional reforms and includes private entities,
consulting firms, legal advisors, engineering firms, construction
managers, management firms, procurement agents, inspection
agents, auditors, international and multinational organizations,
investment and merchant banks, universities, research institutions,
government agencies, nongovernmental organizations, and
individuals.
(d) “Contract” means the Contract signed by the Parties and all the
attached documents listed in its Clause 1, that is General
Conditions (GC), the Special Conditions (SC), and the Appendices.
(e) “Contract Price” means the price to be paid for the performance of
the Services, in accordance with Clause 6;
(f) “Effective Date” means the date on which this Contract comes into
force and effect pursuant to Clause GC 2.1.
(g) “Foreign Currency” means any currency other than the currency of
the PA’s country.
(h) “GC” means these General Conditions of Contract.
(i) “Government” means the Government of Sindh.
(j) “Local Currency” means Pak Rupees.
(k) “Member” means any of the entities that make up the joint
venture/consortium/association, and “Members” means all these
entities.
(l) “Party” means the PA or the Consultant, as the case may be, and
“Parties” means both of them.

(m) “Personnel” means persons hired by the Consultant or by any Sub-

Consultants and assigned to the performance of the Services or any
part thereof.
(n) “SC” means the Special Conditions of Contract by which the GC
may be amended or supplemented.
(o) “Services” means the consulting services to be performed by the
Consultant pursuant to this Contract, as described in the Terms of
References.
(p) “Sub-Consultants” means any person or entity to whom/which the
Consultant subcontracts any part of the Services.
(q) “In writing” means communicated in written form with proof of
receipt.
1.2 Law Governing This Contract, its meaning and interpretation, and the relation between
Contract the Parties shall be governed by the applicable law.
1.3 Language This Contract is executed in the language specified in the SC, which
shall be the binding and controlling language for all matters relating to
the meaning or interpretation of this Contract.
1.4 Notices 1.4.1 Any notice, request or consent required or permitted to be given
or made pursuant to this Contract shall be in writing. Any such
notice, request or consent shall be deemed to have been given or
made when delivered in person to an authorized representative of
the Party to whom the communication is addressed, or when sent
to such Party at the address specified in the SC.
1.4.2 A Party may change its address for notice hereunder by giving
the other Party notice in writing of such change to the address
specified in the SC.
1.5 Location The Services shall be performed at such locations as are specified in
special condition of contract and, where the location of a particular task
is not so specified, at such locations, whether in the Government’s
country or elsewhere, as the PA may approve.
1.6 Authority of In case the Consultant consists of a joint venture/ consortium/ association
Member in of more than one individual firms, the Members hereby authorize the
Charge individual firms or specified in the SC to act on their behalf in exercising
all the Consultant’s rights and obligations towards the PA under this
Contract, including without limitation the receiving of instructions and
payments from the PA.

1.7 Authorized Any action required or permitted to be taken, and any document required
Representatives or permitted to be executed under this Contract by the PA or the
Consultant may be taken or executed by the officials specified in the SC.
1.8 Taxes and The Consultant, Sub-Consultants, and their Personnel shall pay such
Duties direct or indirect taxes, duties, fees, and other impositions levied under
the Applicable Law as specified in the SC, the amount of which is
deemed to have been included in the Contract Price.
1.9 Fraud and A. If the PA determines that the Consultant and/or its Personnel,
Corruption sub-contractors, sub-consultants, services providers and suppliers
has engaged in corrupt, fraudulent, collusive, coercive, or
obstructive practices, in competing for or in executing the
Contract, then the PA may, after giving 14 days notice to the
Consultant, terminate the Consultant's employment under the
Contract, and may resort to other remedies including
blacklisting/disqualification as provided in SPPR 2010.
Any personnel of the Consultant who engages in corrupt, fraudulent,
collusive, coercive, or obstructive practice during the execution of the
Contract, shall be removed in accordance with Sub-Clause 4.2.
Integrity Pact
B. If the Consultant or any of his Sub-consultants, agents or
servants is found to have violated or involved in violation of the
Integrity Pact signed by the Consultant as Appendix-G to this
Form of Contract, then the Client shall be entitled to:
(a) recover from the Consultant an amount equivalent to ten

times the sum of any commission, gratification, bribe,
finder’s fee or kickback given by the Consultant or any
of his Sub-consultant, agents or servants;
(b) terminate the Contract; and
(c) recover from the Consultant any loss or damage to the

Client as a result of such termination or of any other
corrupt business practices of the Consultant or any of his
Sub-consultant, agents or servants.
On termination of the Contract under Sub-Para (b) of this Sub-

Clause, the Consultant shall proceed in accordance with Sub-
Clause 1.9 A. Payment upon such termination shall be made
under Sub-Clause 1.9 A after having deducted the amounts due
to the Client under 19 B Sub-Para (a) and (c).

2. COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT
2.1 Effectiveness of This Contract shall come into effect on the date the Contract is signed
Contract by both Parties or such other later date as may be stated in the SC. The
date the Contract comes into effect is defined as the Effective Date.
2.2 Commencement The Consultant shall begin carrying out the Services not later than the
of Services number of days after the Effective Date specified in the SC.
2.3 Expiration of Unless terminated earlier pursuant to Clause GC 2.6 hereof, this Contract
Contract shall expire at the end of such time period after the Effective Date as
2.4 Modifications or Any modification or variation of the terms and conditions of this
Variations Contract, including any modification or variation of the scope of the
Services, may only be made by written agreement between the Parties.
However, each Party shall give due consideration to any proposals for
modification or variation made by the other Party.
2.5 Force Majeure The failure on the part of the parties to perform their obligation under the
contract will not be considered a default if such failure is the result of
natural calamities, disasters and circumstances beyond the control of the
parties.
2.5.2 No Breach of The failure of a Party to fulfill any of its obligations under the contract
Contract shall not be considered to be a breach of, or default under, this Contract
insofar as such inability arises from an event of Force Majeure, provided
that the Party affected by such an event (a) has taken all reasonable
precautions, due care and reasonable alternative measures in order to
carry out the terms and conditions of this Contract, and (b) has informed
the other Party as soon as possible about the occurrence of such an event.
2.5.3 Extension of Any period within which a Party shall, pursuant to this Contract,
Time complete any action or task, shall be extended for a period equal to the
time during which such Party was unable to perform such action as a
result of Force Majeure.
2.5.4 Payments During the period of their inability to perform the Services as a result of
an event of Force Majeure, the Consultant shall be entitled to continue to
be paid under the terms of this Contract, as well as to be reimbursed for
additional costs reasonably and necessarily incurred by them during such
period for the purposes of the Services and in reactivating the Service
after the end of such period.

2.6 Termination
2.6.1 By the PA The PA may terminate this Contract in case of the occurrence of any of
the events specified in paragraphs (a) through (f) of this Clause GC
2.6.1. In such an occurrence the PA shall give a not less than thirty (30)
days’ written notice of termination to the Consultant, and sixty (60)
days’ in the case of the event referred to in (e).
(a) If the Consultant does not remedy the failure in the performance of
their obligations under the Contract, within thirty (30) days after
being notified or within any further period as the PA may have
subsequently approved in writing.
(b) If the Consultant becomes insolvent or bankrupt.
(c) If the Consultant, in the judgment of the PA has engaged in corrupt
or fraudulent practices in competing for or in executing the Contract.
(d) If, as the result of Force Majeure, the Consultant(s) are unable to
perform a material portion of the Services for a period of not less
than sixty (60) days.
(e) If the PA, in its sole discretion and for any reason whatsoever,
decides to terminate this Contract.
(f) If the Consultant fails to comply with any final decision reached as a
result of arbitration proceedings pursuant to Clause GC 8 hereof.
The Consultants may terminate this Contract, by not less than thirty (30)
2.6.2 By the days’ written notice to the PA, such notice to be given after the
Consultant occurrence of any of the events specified in paragraphs (a) through (c) of
this Clause GC 2.6.2:
(a) If the PA fails to pay any money due to the Consultant pursuant to
this Contract without consultants fault.
(b) Pursuant to Clause GC 7 hereof within forty-five (45) days after
receiving written notice from the Consultant that such payment is
overdue.
(c) If, as the result of Force Majeure, the Consultant is unable to
perform a material portion of the Services for a period of not less
than sixty (60) days.
(d) If the PA fails to comply with any final decision reached as a result
of arbitration pursuant to Clause GC 8 hereof.

2.6.3Payment Upon termination of this Contract pursuant to Clauses GC 2.6.1 or GC

upon 2.6.2, the PA shall make the following payments to the Consultant:
Termination
(a) payment pursuant to Clause GC 6 for Services satisfactorily
performed prior to the effective date of termination;
(b) except in the case of termination pursuant to paragraphs (a) through
(c), and (f) of Clause GC 2.6.1, reimbursement of any reasonable
cost incident to the prompt and orderly termination of the Contract,
including the cost of the return travel of the Personnel and their
eligible dependents.
3. OBLIGATIONS OF THE CONSULTANT

3.1 General
The Consultant shall perform the Services and carry out their obligations
3.1.1 Standard of hereunder with all due diligence, efficiency and economy, in accordance
Performance with generally accepted professional standards and practices, and shall
observe sound management practices, and employ appropriate
technology and safe and effective equipment, machinery, materials and
methods. The Consultant shall always act, in respect of any matter
relating to this Contract or to the Services, as faithful advisers to the PA,
and shall at all times support and safeguard the PA’s legitimate interests
in any dealings with Sub-Consultants or third Parties.
3.2 Conflict of The Consultant shall hold the PA’s interests paramount, without any
Interests consideration for future work, and strictly avoid conflict with other
assignments or their own corporate interests.
The payment of the Consultant pursuant to Clause GC 6 shall constitute
3.2.1 Consultants not to
Benefit from
the Consultant’s only payment in connection with this Contract or the
Commissions, Services, and the Consultant shall not accept for their own benefit any
Discounts, etc. trade commission, discount, or similar payment in connection with
activities pursuant to this Contract or to the Services or in the discharge
of their obligations under the Contract, and the Consultant shall use their
best efforts to ensure that the Personnel, any Sub-Consultants, and agents
of either of them similarly shall not receive any such additional payment.
The Consultant agrees that, during the term of this Contract and after its
3.2.2 Consultant and
Affiliates not to be
termination, the Consultant and any entity affiliated with the Consultant,
Otherwise as well as any Sub-Consultants and any entity affiliated with such Sub-
Interested in Consultants, shall be disqualified from providing goods, works or
Project services (other than consulting services) resulting from or directly related
to the Consultant’s Services for the preparation or implementation of the
project.

The Consultant shall not engage, and shall cause their Personnel as well
3.2.3 Prohibition of
Conflicting
as their Sub-Consultants and their Personnel not to engage, either
Activities directly or indirectly, in any business or professional activities which
would conflict with the activities assigned to them under this Contract.
3.3 Confidentiality Except with the prior written consent of the PA, the Consultant and the
Personnel shall not at any time communicate to any person or entity any
confidential information acquired in the course of the Services, nor shall
the Consultant and the Personnel make public the recommendations
formulated in the course of, or as a result of, the Services.
3.4 Insurance to The Consultant (a) shall take out and maintain, and shall cause any Sub-
be Taken Out Consultants to take out and maintain, at their (or the Sub-Consultants’, as
by the the case may be) own cost but on terms and conditions approved by the
Consultant PA, insurance against the risks, and for the coverage, as shall be
specified in the SC; and (b) at the PA’s request, shall provide evidence to
the PA showing that such insurance has been taken out and maintained
and that the current premiums have been paid.
3.5 Consultant’s The Consultant shall obtain the PA’s prior approval in writing before
Actions taking any of the following actions:
Requiring
PA’s Prior (a) entering into a subcontract for the performance of any part of the
Approval Services,
(b) appointing such members of the Personnel not listed by name in
Appendix C, and
(c) any other action that may be specified in the SC.
3.6 Reporting (a) The Consultant shall submit to the PA the reports and documents
Obligations specified in (PA may insert appendix) hereto, in the form, in the
numbers and within the time periods set forth in the said Appendix.
(b) Final reports shall be delivered in CD ROM in addition to the hard
copies specified in said Appendix.
3.7 Documents (a) All plans, drawings, specifications, designs, reports, other
Prepared by documents and software submitted by the Consultant under this
the Consultant Contract shall become and remain the property of the PA, and the
to be the Consultant shall, not later than upon termination or expiration of this
Property of Contract, deliver all such documents to the PA, together with a
the PA detailed inventory thereof.
(b) The Consultant may retain a copy of such documents and software.
Restrictions about the future use of these documents, if any, shall be


3.8 Accounting, 3.8.1 The Consultant shall keep, and shall cause its Sub-consultants to
Inspection and keep, accurate and systematic accounts and records in respect of
Auditing the Contract, in accordance with internationally accepted
accounting principles and in such form and detail as will clearly
identify relevant time changes and costs.
3.8.2 The Consultant shall permit, and shall cause its Sub-consultants to
permit, the PA and/or persons appointed by the PA to inspect its
accounts and records relating to the performance of the Contract
and the submission of the Proposal to provide the Services, and to
have such accounts and records audited by auditors appointed by
the PA if requested by the PA. The Consultant’s attention is drawn
to Clause 1.9.1 which provides, inter alia, that acts intended to
materially impede the exercise of the PA’s inspection and audit
rights provided for under Clause 3.8 constitute a prohibited
practice subject to contract termination (as well as to a
determination of ineligibility pursuant to the PA’s prevailing
sanctions procedures.).
4. CONSULTANT’S PERSONNEL
4.1 Description of The Consultant shall employ and provide such qualified and
Personnel experienced Personnel and Sub-Consultants as are required to carry out
the Services. The titles, agreed job descriptions, minimum
qualifications, and estimated periods of engagement in the carrying out
of the Services of the Consultant’s Key Personnel are described in
Appendix C. The Key Personnel and Sub-Consultants listed by title as
well as by name in Appendix C are hereby approved by the PA.
4.2 Removal (a) Except as the PA may otherwise agree, no changes shall be made
and/or in the Key Personnel. If, for any reason beyond the reasonable
Replacement control of the Consultant, such as retirement, death, medical
of Personnel incapacity, among others, it becomes necessary to replace any of
the Key Personnel, the Consultant shall provide as a replacement
a person of equivalent or better qualifications.
(b) If the PA finds that any of the Personnel have (i) committed
serious misconduct or have been charged with having committed
a criminal action, or (ii) have reasonable cause to be dissatisfied
with the performance of any of the Personnel, then the Consultant
shall, at the PA’s written request specifying the grounds thereof,
provide as a replacement a person with qualifications and

experience acceptable to the PA.
(c) The Consultant shall have no claim for additional costs arising
out of or incidental to any removal and/or replacement of
Personnel.
5. OBLIGATIONS OF THE PA
5.1 Assistance and The PA shall use its best efforts to ensure that the Government shall
Exemptions provide the Consultant such assistance and exemptions as specified in
the SC.
5.2 Change in the If, after the date of this Contract, there is any change in the Applicable
Applicable Law with respect to taxes and duties which increases or decreases the
Law Related to cost incurred by the Consultant in performing the Services, then the
Taxes and remuneration and reimbursable expenses otherwise payable to the
Duties Consultant under this Contract shall be increased or decreased
accordingly by agreement between the Parties, and corresponding
adjustments shall be made to the amounts referred to in Clauses GC 6.2
(a) or (b), as the case may be.
5.3 Services and The PA shall make available free of charge to the Consultant the
Facilities Services and Facilities listed under Appendix F.
6. PAYMENTS TO THE CONSULTANT
6.1 Security The consultant has to submit bid security and the performance security
at the rate mention in SC.
6.2 Lump-Sum The total payment due to the Consultant shall not exceed the Contract Price
which is an all inclusive fixed lump-sum covering all costs required to carry
Payment
out the Services described in Appendix A. Except as provided in Clause 5.2,
the Contract Price may only be increased above the amounts stated in Clause
6.2 if the Parties have agreed to additional payments in accordance with
Clause 2.4.
6.3 Contract Price The price payable in Pak Rupees/foreign currency/ is set forth in the
SC.
6.4 Payment for For the purpose of determining the remuneration due for additional
Additional services as may be agreed under Clause 2.4, a breakdown of the lump-
Services sum price is provided in Appendices D and E.
6.5 Terms and Payments will be made to the account of the Consultant and according
Conditions of to the payment schedule stated in the SC. Unless otherwise stated in the
Payment SC, the first payment shall be made against the provision by the
Consultant of an advance payment guarantee for the same amount, and

shall be valid for the period stated in the SC. Such guarantee shall be in
the form set forth in Appendix G hereto, or in such other form, as the
PA shall have approved in writing. Any other payment shall be made
after the conditions listed in the SC for such payment have been met,
and the Consultant has submitted an invoice to the PA specifying the
amount due.
7. GOOD FAITH
7.1 Good Faith The Parties undertake to act in good faith with respect to each other’s
rights under this Contract and to adopt all reasonable measures to ensure
the realization of the objectives of this Contract.
8. SETTLEMENT OF DISPUTES
8.1 Amicable The Parties agree that the avoidance or early resolution of disputes is
Settlement crucial for a smooth execution of the Contract and the success of the
assignment. The Parties shall use their best efforts to settle amicably all
disputes arising out of or in connection with this Contract or its
interpretation.
8.2 Dispute Any dispute between the Parties as to matters arising pursuant to this
Resolution Contract that cannot be settled amicably within thirty (30) days after
receipt by one Party of the other Party’s request for such amicable
settlement may be submitted by either Party for settlement in accordance
with the provisions specified in the SC.

Special Condition of Contract
III. Special Conditions of Contract

(Clauses in brackets { } are optional; all notes should be deleted in final text)
Number of Amendments of, and Supplements to, Clauses in the

GC Clause General Conditions of Contract
{1.1} Sindh Public Procurement Act and Sindh Public Procurement Rules 2010.
1.3 The language is English.
1.4 The addresses are:

Procuring Agency:
Attention:
Facsimile:
E-mail:
Consultant:
Attention:
Facsimile:
E-mail:

{1.6} {The Member in Charge is [insert name of member]}

Note: If the Consultant consists of a joint venture/ consortium/ association
of more than one entity, the name of the entity whose address is specified in
Clause SC 1.6 should be inserted here. If the Consultant consists only of
one entity, this Clause SC 1.8 should be deleted from the SC.
1.7 The Authorized Representatives are:

For the PA:
For the Consultant:
1.8 PA shall specify all relevant taxes including stamp duty and service charges
to be borne by the consultant. In case there is exemption from any rates,
taxes, the same shall be mentioned here.
The Consultant must be informed in Clause Reference 3.7 of the Data Sheet
about which alternative the PA wishes to apply.
The PA warrants that the Consultant, the Sub-Consultants and the Personnel shall
be exempt from (or that the PA shall pay on behalf of the Consultant, the Sub-
Consultants and the Personnel, or shall reimburse the Consultant, the Sub-
Consultants and the Personnel for) any indirect taxes, duties, fees, levies and other
impositions imposed, under the Applicable Law, on the Consultant, the Sub-
Consultants and the Personnel in respect of:
(a) any payments whatsoever made to the Consultant, Sub-Consultants

and the Personnel (other than nationals or permanent residents of
Pakistan ), in connection with the carrying out of the Services;
(b) any equipment, materials and supplies brought into the Government’s
country by the Consultant or Sub-Consultants for the purpose of
carrying out the Services and which, after having been brought into
such territories, will be subsequently withdrawn there from by them;
(c) any equipment imported for the purpose of carrying out the Services
and paid for out of funds provided by the PA and which is treated as
property of the PA;
(d) any property brought into the province by the international Consultant, any
Sub-Consultants or the Personnel or the eligible dependents of such
Personnel for their personal use and which will subsequently be withdrawn
there from by them upon their respective departure from the Government’s
country, provided that:

(1) the Consultant, Sub-Consultants and Personnel, and their eligible

dependents, shall follow the usual customs procedures of the
Government’s country in importing property into the
Government’s country; and
(2) if the Consultant, Sub-Consultants or Personnel, or their eligible
dependents, do not withdraw but dispose of any property in the
Pakistan for which customs duties and taxes have been
exempted, the Consultant, Sub-Consultants or Personnel, as the
case may be, (i) shall bear such customs duties and taxes in
conformity with the regulations of the Government’s country, or
(ii) shall reimburse them to the PA if they were paid by the PA at
the time the property in question was brought into the
Government’s country.
2.2 The date for the commencement of Services is [insert date].
2.3 The time period shall be [insert time period, e.g.: twelve months, eighteen
months ].
3.4 The risks and the coverage shall be as follows:

(a) Third Party motor vehicle liability insurance in respect of motor
vehicles operated by the Consultant or its Personnel or any Sub-
Consultants or their Personnel, with a minimum coverage of [insert
amount and currency];
(b) Third Party liability insurance, with a minimum coverage of [insert
(c) professional liability insurance, with a minimum coverage of [insert
(d) employer’s liability and workers’ compensation insurance in respect of
the Personnel of the Consultant and of any Sub-Consultants, in
accordance with the relevant provisions of the Applicable Law, as well
as, with respect to such Personnel, any such life, health, accident,
travel or other insurance as may be appropriate; and
(e) insurance against loss of or damage to (i) equipment purchased in
whole or in part with funds provided under this Contract, (ii) the
Consultant’s property used in the performance of the Services, and (iii)
any documents prepared by the Consultant in the performance of the
Services.

Note: Delete what is not applicable
{3.5 (c)} {The other actions are: [insert actions].}

Note: If there are no other actions, delete this Clause SC 3.5 (c).
{3.7 (b)} Note: If there is to be no restriction on the future use of these documents by
either Party, this Clause SC 3.7 should be deleted. If the Parties wish to
restrict such use, any of the following options, or any other option agreed to
by the Parties, may be used:
{The Consultant shall not use these documents and software for purposes
unrelated to this Contract without the prior written approval of the PA.}
{The PA shall not use these documents and software for purposes unrelated
to this Contract without the prior written approval of the Consultant.}
{Neither Party shall use these documents and software for purposes
unrelated to this Contract without the prior written approval of the other
Party.}
{5.1} Note: List here any assistance or exemptions that the PA may provide under
Clause 5.1. If there is no such assistance or exemptions, state “not
applicable.”
6.1 Procuring Agency shall indicate bid security not less than 1% and above 5%
Performance security shall not exceed 10% of contract amount
6.3 The amount in Pak Rupees or in foreign Currency [insert amount].

6.5 The accounts are:

for foreign currency or currencies: [insert account]
for local currency: [insert account]
Payments shall be made according to the following schedule:
(a) Twenty (10) percent of the Contract Price shall be paid on the
commencement date against the submission of a demand guarantee for
the same.
(b) Ten (20) percent of the lump-sum amount shall be paid upon
submission of the inception report.
(c) Twenty-five (25) percent of the lump-sum amount shall be paid upon
submission of the interim report.
(d) Twenty-five (25) percent of the lump-sum amount shall be paid upon
submission of the draft final report.
(e) Twenty (20) percent of the lump-sum amount shall be paid upon
approval of the final report.
(f) The demand guarantee shall be released when the total payments reach
fifty (50) percent of the lump-sum amount.
Note: This sample clause should be specifically drafted for each contract.
8.2 Disputes shall be settled by complaint redressal committee define in SPPR

2010 or through arbitration Act of 1940.in accordance with the following
provisions:

Appendix A
(INTEGRITY PACT)
DECLARATION OF FEES, COMMISSION AND BROKERAGE ETC.

PAYABLE BY THE SUPPLIERS OF GOODS, SERVICES & WORKS IN
CONTRACTS WORTH RS. 10.00 MILLION OR MORE
Contract No.________________ Dated __________________

Contract Value: ________________
Contract Title: _________________
………………………………… [name of Supplier] hereby declares that it has not obtained or

induced the procurement of any contract, right, interest, privilege or other obligation or benefit
from Government of Sindh (GoS) or any administrative subdivision or agency thereof or any
other entity owned or controlled by GoS through any corrupt business practice.
Without limiting the generality of the foregoing, [name of Supplier] represents and warrants that
it has fully declared the brokerage, commission, fees etc. paid or payable to anyone and not
given or agreed to give and shall not give or agree to give to anyone within or outside Pakistan
either directly or indirectly through any natural or juridical person, including its affiliate, agent,
associate, broker, consultant, director, promoter, shareholder, sponsor or subsidiary, any
commission, gratification, bribe, finder’s fee or kickback, whether described as consultation fee
or otherwise, with the object of obtaining or inducing the procurement of a contract, right,
interest, privilege or other obligation or benefit in whatsoever form from GoS, except that which
has been expressly declared pursuant hereto.
[name of Supplier] certifies that it has made and will make full disclosure of all agreements and
arrangements with all persons in respect of or related to the transaction with GoS and has not
taken any action or will not take any action to circumvent the above declaration, representation or
warranty.
[name of Supplier] accepts full responsibility and strict liability for making any false declaration,
not making full disclosure, misrepresenting facts or taking any action likely to defeat the purpose
of this declaration, representation and warranty. It agrees that any contract, right, interest,
privilege or other obligation or benefit obtained or procured as aforesaid shall, without prejudice
to any other rights and remedies available to GoS under any law, contract or other instrument, be
voidable at the option of GoS.
Notwithstanding any rights and remedies exercised by GoS in this regard, [name of Supplier]
agrees to indemnify GoS for any loss or damage incurred by it on account of its corrupt business
practices and further pay compensation to GoS in an amount equivalent to ten time the sum of
any commission, gratification, bribe, finder’s fee or kickback given by [name of Supplier] as
aforesaid for the purpose of obtaining or inducing the procurement of any contract, right, interest,
privilege or other obligation or benefit in whatsoever form from GoS.
Name of Buyer: ……………… Name of Seller/Supplier: …………

Signature: …………………… Signature: …………………………
[Seal] [Seal]

Contract
CONTRACT
THIS CONTRACT (“Contract”) is entered into this [insert starting date of assignment] , by and
between [insert PA‟s name] (“the PA”) having its principal place of business at [insert PA‟s address] ,
and [insert Consultant‟s name] (“the Consultant”) having its principal office located at [insert
Consultant‟s address].
WHEREAS, the PA wishes to have the Consultant performing the services hereinafter referred
to, and
WHEREAS, the Consultant is willing to perform these services,
NOW THEREFORE THE PARTIES hereby agree as follows:
1. Services (i) The Consultant shall perform the services specified in Annex A,
“Terms of Reference and Scope of Services,” which is made an
integral part of this Contract (“the Services”).
(ii) The Consultant shall provide the reports listed in Annex B,

“Consultant's Reporting Obligations,” within the time periods listed in
such Annex, and the personnel listed in Annex C, “Cost Estimate of
Services, List of Personnel and Schedule of Rates” to perform the
Services.
2. Term The Consultant shall perform the Services during the period commencing
[insert start date] and continuing through [insert completion date] or any
other period as may be subsequently agreed by the parties in writing.
3. Payment A. Ceiling
For Services rendered pursuant to Annex A, the PA shall pay the

Consultant an amount not to exceed [insert amount]. This amount has
been established based on the understanding that it includes all of the
Consultant's costs and profits as well as any tax obligation that may be
imposed on the Consultant.
C. Payment Conditions
Payment shall be made in [specify currency], no later than 30 days

following submission by the Consultant of invoices in duplicate to the
Coordinator designated in paragraph 4.
4. Economic In order to adjust the remuneration for inflation, a price adjustment provision
Price Adjustment has been included if the contract has duration of more than 18 months or if the
inflation is expected to exceed ----% per annum. The adjustment will be made
every 12 months after the date of the contract for remuneration. Remuneration
will be adjusted by using the relevant index as per following provision:
“Payments for remuneration made in accordance with Clause 3 shall be
adjusted as follows:

Contract
Remuneration pursuant to the rates set forth in Annex C shall be adjusted

every 12 months (and, for the first time, with effect for the remuneration
earned in the [13] th calendar month after the date of the Contract) by
applying the following formula:
Il
Rl  Rlo 
Ilo
where Rl is the adjusted remuneration, Rlo is the remuneration payable on
the basis of the rates set forth in Annex C for payable remuneration, Il is
the official rate of inflation for the first month for which the adjustment is
to have effect and, Ilo is the official rate of inflation for the month of the
date of the Contract.”]
5. Project A. Coordinator
Administratio
n The PA designates Mr./Ms. [insert name] as PA’s Coordinator; the
Coordinator shall be responsible for the coordination of activities
under the Contract, for receiving and approving invoices for payment,
and for acceptance of the deliverables by the PA.
B. Timesheets
During the course of their work under this Contract the Consultant’s
employees providing services under this Contract may be required to
complete timesheets or any other document used to identify time spent,
as instructed by the Coordinator.
C. Records and Accounts
The Consultant shall keep accurate and systematic records and

accounts in respect of the Services, which will clearly identify all
charges and expenses. The PA reserves the right to audit, or to
nominate a reputable accounting firm to audit, the Consultant’s records
relating to amounts claimed under this Contract during its term and
any extension, and for a period of three months thereafter.
6. Performance The Consultant undertakes to perform the Services with the highest standards
Standard of professional and ethical competence and integrity. The Consultant shall
promptly replace any employees assigned under this Contract that the PA
considers unsatisfactory.
7. Confidenti- The Consultants shall not, during the term of this Contract and within two
ality years after its expiration, disclose any proprietary or confidential information
relating to the Services, this Contract or the PA’s business or operations
without the prior written consent of the PA.
8. Ownership of Any studies, reports or other material, graphic, software or otherwise, prepared
Material by the Consultant for the PA under the Contract shall belong to and remain the
property of the PA. The Consultant may retain a copy of such documents and

Contract
software.
9. Consultant The Consultant agrees that, during the term of this Contract and after its
Not to be termination, the Consultants and any entity affiliated with the Consultant, shall
Engaged in be disqualified from providing goods, works or services (other than the
Certain Services or any continuation thereof) for any project resulting from or closely
Activities related to the Services.
10. Insurance The Consultant will be responsible for taking out any appropriate insurance
coverage for their personnel and equipments.
11. Assignment The Consultant shall not assign this Contract or Subcontract any portion
thereof it without the PA's prior written consent.
12. Law The Contract shall be governed by the laws of Islamic Republic of Pakistan or
Governing the Provincial Government and the language of the Contract shall be English.
Contract and
Language
13. Dispute Any dispute arising out of this Contract, which cannot be amicably settled
Resolution between the parties, shall be referred to adjudication/arbitration in accordance
with the Arbitration Act of 1940
FOR THE PA FOR THE CONSULTANT
Signed by ____________________ Signed by ____________________
Title: ________________________ Title: ________________________

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SPPRA REQUEST FOR PROPOSALS

Sindh Public Procurement Regulatory Authority

21ST January 2012

Section 1. Letter of Invitation ...................................................................................................1

Section 1. Letter of Invitation

Sindh Public Procurement Regulatory Authority (SPPRA) 1

insert: Invitation/File No…..;

[insert: Name and Address of Consultant]

[insert: List of Shortlisted Consultants]

It is not permissible to transfer this invitation to any other firm.

[insert: Signature, name, and title of head of the department/ PA ‟s representative]

Sindh Public Procurement Regulatory Authority (SPPRA) 2

Section 2. Instructions to Consultants

Sindh Public Procurement Regulatory Authority (SPPRA) 3

Sindh Public Procurement Regulatory Authority (SPPRA) 4

2.2 The eligible Consultants (shortlisted if so) are invited to submit

2.3 Consultants should familiarize themselves with rules /

2.5 Procuring Agency may provide facilities and inputs as specified

3. Conflict of 3.1.1 Consultants are required to provide professional, objective, and

3.1.2 Without limitation on the generality of the foregoing,

(i) A consultant that has been engaged by the procuring

Sindh Public Procurement Regulatory Authority (SPPRA) 5

consulting services for a project, any of its affiliates, shall

Conflicting 3.2 Government officials and civil servants may be hired as

Sindh Public Procurement Regulatory Authority (SPPRA) 6

barring action shall be duly publicized and communicated to the

6.2 Short listed consultants emerging from request of expression of

7. Eligibility of Sub- A shortlisted Consultant would not be allowed to associate with

8. Only one Shortlisted Consultants may only submit one proposal. If a

Sindh Public Procurement Regulatory Authority (SPPRA) 7

11. Preparation of 11.1 In preparing their Proposal, Consultants are expected to

11.2 The estimate number of professional staff months or the budget

Sindh Public Procurement Regulatory Authority (SPPRA) 8

consultancy, as appropriate. The international consultants

13.2 The Technical Proposal shall provide the following information

(i) A brief description of the consultant organization and an

Sindh Public Procurement Regulatory Authority (SPPRA) 9

staff; staff time) needed to carry out the assignment,

13.3 The Technical Proposal shall not include any financial

Sindh Public Procurement Regulatory Authority (SPPRA) 10

shall be placed in a sealed envelope clearly marked “FINANCIAL

In the case of Quality-Based Selection, Selection Based on

Public Opening and Evaluation of Financial Proposals:

18.2 After the technical evaluation is completed, the PA shall notify

Sindh Public Procurement Regulatory Authority (SPPRA) 11

qualifying marks, the date, time and location, allowing a

19.2 The Evaluation Committee will correct any computational

19.4 In case of Quality and Cost Based Selection QCBS Method

Sindh Public Procurement Regulatory Authority (SPPRA) 12

22. Financial 22.1 If applicable, it is the responsibility of the Consultant, before

Sindh Public Procurement Regulatory Authority (SPPRA) 13

the period of time specified in the letter of invitation to

Sindh Public Procurement Regulatory Authority (SPPRA) 14

The Edition of the Guidelines is:

1.3 Financial Proposal to be submitted together with Technical Proposal:

1.4 The PA will provide the following inputs and facilities:

1.5 The Proposal submission address is:

1.6 Expected date for commencement of consulting services

The address for requesting clarifications is: