Department of Education

Region VIII-Eastern Visayas

Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

CHILD PROTECTION COMMITTEE (CPC)

TERMS OF REFERENCE

The CPC shall perform the following functions:

1. Draft a school child protection policy with a code of conduct and a plan to
ensure child protection and safety, which shall be reviewed every three (3)
years.

2. Initiate information dissemination programs and organize activities for the

protection of children from abuse, exploitation, violence, discrimination
and bullying or peer abuse;

3. Develop and implement a school-based referral and monitoring system.

4. Establish a system for identifying students who may be suffering from

significant harm based on any physical, emotional or behavioural signs;

5. Identify, refer and, if appropriate, report to the appropriate offices cases

involving child abuse, exploitation, violence, discrimination and bullying;
6. Give assistance to parents or guardians, whenever necessary in securing
expert guidance counselling from the appropriate offices or institutions;

6. Coordinate closely with the Women and Child Protection Desks of the
Philippine National Police (PNP), the Local Social Welfare and
Development Office (LSWDO), other government agencies, and non-
governmental organizations (NGOs), as may be appropriate;

7. Monitor the implementation of positive measures and effective procedures

in providing the necessary support for the child and for those who care for
the child; and

8. Ensure that the children's right to be heard are respected and upheld in all
matters and procedures affecting their welfare.
 Department of Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

GENERAL TERMS OF REFERENCE FOR ALL PROGRAM/ PROJECT TEAMS

Roles and Functions:

Team Leader

1. Develops a strategy the team will use to reach its goal

2. Provides any training that team members need
3. Communicates clear instructions to team members
4. Listens to team members' feedback
5. Monitors team members' participation.
6. Manages the flow of day-to-day operations
7. Creates reports to update the School Planning Team on the Team’s progress.
8. Distributes reports to the appropriate personnel.

Assistant Leader

1. Works collaboratively with the Team Leader.

2. Performs the roles of the Team Leader in his behalf.

Team Secretary

1. Ensures meetings are effectively organized and recorded in the minutes.

2. Keeps a record of the team’s activities and progress of the program/project.
3. Prepares and sends communications to all team members.
4. Performs other functions as member of the team

Other Team Members

1. Actively participates in the implementation of the program/project based on program/project

designs.
2. Undertakes assigned roles within agreed timescales.
3. Shares collective responsibility for the performance of the team.
4. Demonstrates drive, determination, enthusiasm and an ability to work effectively as a team
member.
5. Supports and promotes teamwork and maintain regular dialogue with all members of the team.
6. Supports fellow team members to achieve deadlines within and beyond your own area of
responsibility.
7. Attends and contributes to team meetings ensuring that experiences in the implementation of
the program/project are shared with the team.
8. Seeks and provides regular constructive feedback through working together.
 Department of Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

PROJECT/PROGRAM TEAMS TERMS OF REFERENCE

Physical Facilities & Instructional Materials & Equipment Team

1. Prepares master plan on physical facilities and, in coordination with the team on Curriculum and Instructional
Programs, prepares instructional materials and equipment.
2. Makes annual inventory of facilities, materials and equipment.
3. Identifies physical, materials and equipment needs
4. Assists in the preparation of project proposal to source out funds for physical facilities, materials and equipment
projects.
5. Takes the lead role in the implementation of physical facilities project.
6. Takes charge of the procurement of materials and equipment.
7. Conducts regular inspection of physical facilities, informs the School Head on the status and make
recommendations.
8. Prepares list of measures on the care and use of physical facilities, materials and equipment.
Curriculum and Instructional Programs Team
1. Organizes program teams per subject area.
2. Lists roles and functions of each subject area program team.
3. Convenes regularly with SH, Implementation Team and SQMT.
4. Records best practices, facilitating and hindering factors in relation to the implementation of subject area
programs.
Student/Pupil Co-Curricular Activities Team
1. Prepares plan for student/pupil co-curricular activities.
2. Supervises co-curricular activities like sports, cultural shows, talent shows, student/pupil government activities,
etc.
3. Mobilizes stakeholders to support student/pupil activities.
4. Convenes regularly with implementation team, SH and SQMT to discuss issues about the program.
5. Initiates Health and Nutrition-related Program for students/ pupils.
Staff Development Team
1. Conducts TSNA to determine strengths and training needs of teachers and non-teaching personnel; utilizes LET
ratings of beginning teachers to determine teacher training needs.
2. Prepares an INSET Plan and submits to SH for comments and approval.
3. Conducts resource mobilization activities in order to get funds to support plan.
4. Manages INSET program to improve professional competence of teachers in order. to improve the delivery of
instruction.
5. Organizes pool of trainers in the school who can be tapped as speakers during INSET.
6. Evaluates and makes Training Completion Report after the completion of every training.
7. Convenes regularly with the School Head, Implementation Team and SQMT and discusses implementation
issues .
School Finance Team
1. Makes recommendations to SH regarding School Financial Plan in relation to the budget requirements of the
SIP/AIP.
2. Prepares resource generation plan which will involve the stakeholders.
3. Manages allocation of resources for operational and developmental activities which are reflected in the SIP.
4. Prepares annual procurement plan approved by the school head.
5. Prepares financial reports.
Advocacy/Communication Team
1. Prepares communication/advocacy plan to disseminate information regarding the SIP.
2. Links with the media (print/TV/radio/internet) to raise consciousness of stakeholders about the SIP and entices
them to support SIP.
3. Writes press releases on the progress of the SIP implementation.
 Department of Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

SCHOOL BIDS AND AWARDS COMMITTEE (SBAC)

TERMS OF REFERENCE
FUNCTIONS AND RESPONSIBILITIES OF THE BAC

1. Advertise and/or post the invitation to Bid

2. Conduct pre-procurement and pre-bid conferences
3. Determine the eligibility of prospective bidders
4. Receive bids
5. Conduct the evaluation of bids
Depa
6. Undertake post-qualification proceedings rtme
7. Resolve motions for reconsideration nt of
8. Recommend award of contract to the Municipal Mayor
9. Recommend the imposition of sanctions in accordance with Rule XIII of RA 9184
10. Recommend to the Municipal Mayor the use of Alternative Methods of procurement
as provided in Rule XVI of RA 9184

FUNCTIONS AND RESPONSIBILITIES OF THE BAC SECRETARIAT

1. Provide administrative support to the BAC.

2. Organize and make all necessary arrangements for the BAC meeting.
3. Attend BAC meetings as Secretary.
4. Prepare Minutes of the BAC meetings.
5. Take custody of procurement documents and be responsible for the sale and
distribution of bidding documents to interested bidders.
6. Assist in managing the procurement processes.
7. Monitor procurement activities and milestones for proper reporting to relevant
agencies when required.
8. Consolidate PPMPs from various units of the procuring entity to make them available
for review.
9. Make arrangements for pre-procurement and pre-bid conferences and bid openings
10. Be the central channel of communications for the BAC with end-users, PMOs, other
units of the line agency, other government agencies, providers of goods, civil works
and consulting services and the general public.
 Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

SBM-WinS (WASH, SANITATION, AND HYGIENE) IN SCHOOL (SBM-WinS) WASH

CLUB OFFICERS

TERMS OF REFERENCE

FUNCTIONS AND RESPONSIBILITIES OF THE SBM-WinS & WASH OFFICERS

1. Design school activities that would promote SBM WinS in the campus.
2. Advocate the maintenance of the school’s WASH facilities.
3. Participate in forming links between school and community.
4. Take the lead in introducing WASH thought or message each day to ensure that hygiene practices re
integrated into children’s daily routines.
5. Get involved in school efforts to achieve desirable status for a 3-star rating.
6. Monitor and evaluate the implementation and the degree of accomplishment as well as the issues and
problems encountered during the implementation.
7. SBM WinS Club will represent the school to their respective barangay WASH Task Force.
8. SBM WinS Club will celebrate Water Sanitation and Hygiene related international events such as Global
Handwashing Day, World Water Day, World Toilet Day and Menstrual Hygiene Management Day.

ROLES AND FUNCTIONS OF THE SBM WINS CLUB ADVISER

1. Formulate SBM WinS implementation plans.

2. Take a lead role in advising the SBM WinS Club members.
3. Lead in the conduct of advocacy activities on SBM WinS.
4. Know the general purpose of the SBM WinS Club and be familiar with all the provisions outlined in the
SBM WinS Club ToR.
5. Serve as guide to the SBM WinS Club management in proper planning, problem solving and group
evaluation.
6. Inform the school community of all activities sponsored and conducted by the SBM WinS Club and attend
events on SBM-WinS.
7. Act as overseer during meetings of the SBM WinS Club.
8. Supervises all SBM WinS Club activities.
9. Perform other functions delegated by the school head on SBM WinS.
10. Coordinate with classroom Advisers on SBM WinS.
 Department of Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

SCHOOL DISASTER RISK REDUCTION MANAGEMENT COMMITTEE (SDRRMC)

ORGANIZATIONAL STRUCTURE

TERMS OF REFERENCE

The Chairman
1. The Chairman shall advise the Division Office on the current status of disaster/crisis as well as on the
programs and operations being undertaken by the school to reduce the impact of the emergency
situation;
2. Establishes policy guidelines and sets priorities in the allocation of resources and services;
3. Advises the leaders of the different action teams in accordance with the information/advisory given by
warning agencies like PAGASA and PHIVOLCS of an impending occurrence of hazards and activates
the operationalization of the contingency plans;
4. Announces through the School Head the suspension of offices/and or classes on the basis of advisories
given by the warning agencies;
5. Provides assistance to the National Disaster Coordinating Council on advocacy and information
dissemination campaigns on disaster risk reduction and management through integration in the basic
education curriculum;
6. Ensures that disaster risk reduction concepts are being mainstreamed in the education system and
integrated in the basic education curricula;
7. Ensures the provision of safe learning environment, child friendly spaces, alternative learning
activities to displaces families/individuals/schoolchildren housed in schools as temporary holding
centers;
8. Activates the Disaster Operations Center and authorizes the 24/7 services of pre-designated officers
and members of the concerned team;
9. Convene and presides over meetings and conferences.

The Vice-Chairman
1. Assists the Chairman in all his functions;
2. Performs the functions of the Chairman in case of absence/leave or incapacity of the latter;
3. Develops a disaster preparedness plan for the Department;
4. Organizes and supervises the Disaster Operations Center;
5. Ensures that appropriate trainings and capability building be set up for teachers, school administrators,
non-teaching personnel, and school children;
6. Maintains cooperative and collaborative efforts with principal officers of other government agencies
and arranges for obtaining assistance relative to disaster risk reduction activities;
7. Serves as overseer and evaluator during emergency/evacuation drills and exercises; and
8. Does related work as may be assigned by the Chairman.

A. Response and Resource Mobilization

1. Maintain an updated database of all available response resources in the Department that can
provide capacities to the schools like airlift operations, fi re suppression, emergency health
services, ambulance service/emergency evacuation, security emergency social services,
environmental emergencies, hazardous materials emergencies, search and rescue, engineering and
basic utilities in coordination with the different DRRMO Teams;
2. Assist in the formulation of mobilization SOPs for those response resources and operational
support and arrangements like MOA and MOUs with partner agencies and cluster members and
rehearse them as far as practicable;
 3. Facilitate the conduct of a post mobilization debriefing for all units deployed and utilized to look
into areas of strength and areas for improvement.

B. Information Management
1. Maintain an updated database of relevant baseline information on school population, demography
in the different regions, hospitals, school facilities, etc.
2. Collate, validate and analyze information and undertake the appropriate steps to be taken based on
pre-delegated tasks and responsibilities, otherwise recommend to the NDCC
3. Executive Officer or the NDCC Chairman the necessary steps to be taken based on processed
information for an enhanced decision-making process.
4. Document all past disaster situations to include a review of the pre and post disaster activities
undertaken by all key actors, and maintain a database of these documents;
5. Development and integration of Disaster Risk Reduction in the curriculum.
6. As a matter of standard operations procedure, all concerned shall take into consideration the
reporting and flow of activities during and after a disaster as stated in Figure 13, to ensure timely,
accurate, and reliable data gathering and reporting.

C. Coordination for Operational Capability

1. Maintain active linkages with OPCENs of other NDCC member agencies and cluster members the
synchronization of programs for operational capability upgrade;
2. Explore possibilities of cross fertilization with other OPCENs in the area of staffing skills and
competencies, equipment operations and maintenance, in house systems and procedures, database
management and granting of access;
3. Provide operational guidelines on the management of the School DRRMO

Personnel Requirements

1. Intelligence and Disaster Analysis Officer

Under the supervision of the Intelligence and Disaster Analysis Officer will be the Communications and
Warning, Disaster and Needs Assessment, and the Security and Police Teams.

a. Communications and Warning Team shall have the following functions:

1. Provide warning in close coordination with National warning agencies and through all available
means, to areas threatened by slow onset disasters like storms, typhoons and consequent flooding,
providing school officials, teaching and nonteaching personnel, and schoolchildren a clear
understanding of what to expect and advises on appropriate precautionary measures to be undertaken;
2. Alert available response agencies/unites at the national level and closely monitor the conduct of
disaster response operations, mobilizing additional resources available as may be needed in the field;
and
3. Monitor the transition from emergency response and relief to recovery phase as may be required by the
Secretary of the Department and or the Office of the President of the Philippines.

b. Damage Analysis Needs Analysis Team

1. Evaluates crisis situations and determines courses of actions to be followed, and formulates guidelines
in assessing the situation;
2. Assesses information and advises the Chairman of DRRMO on possible measures to be undertaken in
order to lessen the impact of the crisis;
3. Submits recommendation for allocation of needed resource;
4. Coordinates the plans and actions of the Group with the proper authorities whenever a crisis occurs;
5. Monitor the probable consequences of potential, ongoing and past disasters or emergency situation
around the country in close coordination with internal and external stakeholders in education;
6. Coordinate pre-defined pre and post disaster operational activities being undertaken by relevant
agencies and ensure that all key actors are taken on board;
7. Initiate and lead the conduct of a multi-agency damage and needs assessment mission as the post
disaster situation warrants;
8. Facilitate the conduct of a multi-agency debriefing of past disaster situation to look into areas of
strength and areas for improvement;
9. Allocate working stations for pre-identified cluster members who will be working at the Disaster
Operations Center during emergency situations;
 10. Promote synergistic multi-agency approach in managing the potential consequences of disasters in the
country; and
11. Does related work.

c. Police and Security Team

1. Calls the local police of any bomb threat received through telephone or any other means of
communication and reports the matter to the DRRMO Chairman;
2. Assists the police in conducting bomb search operations;
3. Secures the area and the entire DepED premises;
4. Provides for personnel and vehicle movement control and open all exit routes;
5. In case of fi re, assigns a sub-group to the fi re scene and coordinate with the fi re suppression team to
prevent looting and apprehend looters;
6. Assigns a sub-group to the evacuation area to secure the properties and individuals evacuated.
7. Systematically stores properties brought to the evacuation area and safeguard their release to their
respective owners after the fi re. Sees to it that all evacuated equipment and documents are returned to
their respective sections/owners.
8. Maintains a guarding system for personnel, materials and other installations;
9. Makes an inventory of the returned documents/equipment and submits a report of losses/damages to
the Vice Chairman, who shall in turn submit the same to the Office of the Secretary being the
Chairman.

2. Education, Advocacy and Information Officer

The Education Information Officer shall have the following functions and shall organize under his
supervision alternative learning, advocacy and public information, education and training, and health and
sanitation teams:

a. Alternative Learning Team

1. Coordinates with the Bureau of Alternative Learning System, Bureau of Secondary and Elementary
Education, Commission on Higher Education (CHED and State Universities and Colleges on matters
relative to the integration/mainstreaming of Disaster Risk Reduction (DRR) concepts in the courses
offered;
2. Provides alternative learning activities to schoolchildren in the evacuation centers and ensure
continuity of academic instruction;
3. Prepares modules and disaster preparedness materials as reference and support materials to teaching-
learning activities;
4. Provides alternative learning materials and keeps an inventory of available resource materials on DRR;
and
5. Does related work

b. Education and Training Team

1. Trains and maintains pool of trainers on DRR;
2. Initiates programs and projects to enhance skills and capabilities of teaching and non-teaching
personnel on disaster risk reduction;
3. Conducts researches and studies on disaster risk reduction, the impact/effects of
integration/mainstreaming programs and projects in the curriculum and the impact of disasters in the
education sector;
4. Conducts capability training of teachers and non-teaching personnel on disaster risk management;

c. Advocacy and Public Information Team

1. Conducts information dissemination campaign on DRR concepts and what to do before, during and
after the occurrence of hazards;
2. Serves as resource person during trainings, seminars and for a relative to disaster risk management;
3. Provides learning modules and DRR materials to schools and the public;
4. Publishes information on emergency situations, reports disaster damages and rehabilitation efforts to
the National Disaster Coordinating Council and to the Office of the President;
5. Coordinates with media and the Public Information Agency (PIA) on matters relative to advocacy and
public information activities;
6. Conducts studies and researches on DRR and disseminates results and recommends appropriate action.
d. Emergency Health and Medical Service Team
1. Arrange with government health agencies like Department of Health, PNRC or sources for first aid and
medical self-help training;
2. Supervise the selection of first aid or medical treatment areas in evacuation centers;

3. Directs first aid or medical self-help operations and control the access to medical supplies;
4. Establishes policies and rules governing the emergency treatment of badly injured persons;
5. Maintains an adequate sanitation and hygienic standards and deals with matters related to emergency
services;
6. Monitors the storage and handling of medicines, goods, food and drinking water in evacuation in
coordination with concerned agencies;
7. Does related work as the need arises.

3. Plans and Operations Officer

The Plans and Operations Officer shall organize and supervise the evacuation, search and rescue, fire
suppression, rehabilitation and engineering teams and shall have the following duties and responsibilities:

1. Determines courses of action to be taken based on the recommendations of the Intelligence and
Disaster Analysis Officer;
2. Determines the type of action units to be utilized whenever there is a crisis;
3. Maintains and/or supervises programs of operations and determines the necessity of utilizing additional
action units;
4. Coordinates with the Intelligence and Analysis Officer the operations being undertaken and those to be
implemented.

a. Relief and Evacuation Team

1. Systematically evacuates personnel, students and properties during emergency situations;
2. Upon receipt of information from the Communication and Warning Team on the need to evacuate, the
team shall immediately establish an evacuation area and take charge of evacuation in the following
order of priority:
3. Occupants of the building, especially the injured;
4. Valuable documents and records of the office;
5. Personal belongings of personnel;
6. Office equipment and other movable facilities
7. Receives evacuees/victims from the evacuation service leader;
8. Provides housing for displaced persons/evacuees during emergency;
9. Organizes evacuees into work brigades/committees;
10. Ensure proper camp management of resources guided by the Minimum Standards on Education in
Emergencies; and
11. Conducts inventory and stock fi le of available resources.

b. Search and Rescue Team

1. Locates/Removes injured or trapped persons in the area in coordination with SAR skilled
agencies/groups;
2. Organizes and trains the search and rescue teams provided for in the emergency plan, in cooperation
with NDCC member agencies;
3. Obtains appropriate equipment for search and rescue operations;
4. Coordinates with PNRC and other response agencies on matters relative to search and rescue
operations; and
5. Coordinates with agencies/organizations/with specialized skills on search and rescue for possible
deployment to affected areas during emergency situation.

c. Fire Suppression
1. Organizes fire-fighting teams/brigades for initial fire fighting deployment;
2. Provides fire-fighting instructions through locally available sources (Local Fire Department);
3. Ensures that fire fighters know their stations and locations of fire fighting equipment in the area;
4. Deploys fire fighting personnel to fire affected areas;
5. Coordinates with the Bureau of Fire Department on matters related to fire suppression; and
 6. Maintains network with fire suppression agencies and organizations for joint trainings and fire
suppression skills;
7. Sets on the fire alarm in case of fire;
8. Assesses the nature of fire and suppress it by using the appropriate fire extinguishers available or by
practical means of putting it off such as wet jute sacks;
9. Prevents the spread of fire by shutting off all ventilators and witching off all electrical breakers in the
building;

10. Alerts all office personnel in case evacuation is necessary;

11. Maintains order and take control of FIRE EXITS to avoid crowding and confusion of occupants. Fast
and orderly movement towards the fire exit must be achieved;
12. Assists firemen in clearing safe routes/roads for fi re trucks and fi re hoses;
13. After the fire, perform the following work:
14. Repair/replace all damaged fire fighting equipment;
15. Return and make an inventory of all fire fighting equipment;
16. Refill all fi re exhausted fire extinguishers;
17. Assess the extent of damage, and
18. Prepare a report of fire damages.

d. Engineering and Rehabilitation Team

1. Conducts monitoring and damage assessment of school properties and reports the same to the
Chairman;
2. Validates reports and determines cost of damages for budget allocation;
3. Repairs and rehabilitate damaged structures;
4. Provides technical assistance, maintenance procedures and precautionary measures to schools relative
to the repair and rehabilitation of school buildings damaged by typhoons and calamities;
5. Undertakes rapid assessment of damages caused by typhoons, floods and all other causes, in
coordination with local DCCs and the R/DPFC and reports results to concerned offices;
6. Assess structural integrity and stability of structures before occupying the same; and
7. Recommends appropriate interventions for damaged structures;

4. Resources and Logistics Officer

The Resource and Logistics Officer shall take charge of resource mobilization, allocation and logistics
support for the DRRMO. Under the Resource and Logistics Officer shall be the Fund Sourcing Team,
Transportation Team and Supplies and Relief Team.

a. Fund Sourcing Team

1. The team shall take charge of fund sourcing activities both from internal and external stakeholders of
education;
2. Coordinates and maintains an effective networking system with donor communities to complement,
harmonize and synchronize humanitarian assistance and support during emergency situation;
3. Determines the extent and kind of assistance to be provided to displaced families and individuals in the
evacuation centers and source funding assistance;
4. Facilitate release of financial humanitarian assistance during emergency situation and ensures its
transparency, accountability and timeliness;
5. Provides accounting and auditing rules and regulations relative to fund utilization in coordination with
concerned agencies; and
6. Does related work.

b. Transportation Team
1. Takes charge of all mobilization procedures, provision of vehicles and transport facilities as deemed
necessary;
2. Determines the transportation needs and requirements;
3. Assigns all available vehicles and transport units to the monitoring and damage assessment teams;
4. Coordinates with counterpart transport team leaders and local transport groups for resource sharing;
and
5. Does related work.

c. Supply and Relief Team

 1. Coordinates with concerned agencies on the provision of supplies and relief goods to displaced
families and individuals;
2. Supervises relief operation, establishes relief and supply areas in the affected areas and consolidates
list of recipients and supplies/relief goods still needed by evacuees;
3. Maintains an inventory of non-perishable goods and makes these available during emergency situation;
and
4. Does related work.

Source: DepEd Disaster Risk Reduction Manual (2008)

 Department of Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

SCHOOL GOVERNING COUNCIL (SGC)

TERMS OF REFERENCE

The SGC determines the general policies of the school on:

􀂃 Student welfare, discipline and well-being

􀂃 Development and Implementation of the SIP
􀂃 Monitoring and Evaluation of the SIP Implementation
􀂃 Reporting progress of SIP Implementation to the SDS and the community
􀂃 Management of Council resources

The School Head

The functions of the School Head in the SGC are to:
􀂃 establish school and community networks and encourage the active involvement of school
community stakeholders in school improvement processes and,
􀂃 serve as the Chief Executive Officer of the Council.

Limitations
The following are limitations of the authority of the SGC:
􀂃 It shall not directly manage the schools because it is the responsibility of the School Head.
􀂃 The power and responsibilities of the SGC shall be lodged in the SGC acting as one body
and not with individual members.
􀂃 It shall act through the School Head in the conduct of its affairs and shall not act
on its own in any financial transactions involving the school.
􀂃 It shall not enter into or be bound by any contractual transactions for and in-
behalf of the school unless authorized for such purpose in its Constitution and By-laws.
􀂃 All decisions of the SGC shall conform to existing laws and policies and
regulations of DepEd. It shall conduct its affairs in keeping with the school’s
decision-making processes. It shall adopt a Constitution and By-laws to guide
its decisions.

School Head as SGC Chief Executive Officer

􀂃 Implements the SIP
􀂃 Implements policies
􀂃 Provides accurate and timely information

Roles of the SGC

􀂃 Participates in the development of the SIP.
􀂃 Assists the school in installing the Monitoring and
Evaluation System for school performance based on
SIP and reports accomplishments to the community and the Department.
 􀂃 Generates resources to support implementation of the SIP.
􀂃 Organizes committees to support the school head and staff in the implementation of the SIP.

Department of Education
Region VIII-Eastern Visayas
Schools Division Office of Biliran
Naval District IV
LUCSOON ELEMENTARY SCHOOL
Lucsoon, Naval, Biliran

SCHOOL PLANNING TEAM TERMS of REFERENCE

1. School Governing Council (SGC) Representative

• Actively participates in the development of the SIP by establishing priorities and setting goals and
strategies for school improvement

• Initiates the formation of the School Planning Team

2. School Head

• Convenes the School Planning Team

• Provides leadership and guidance in the development of the plan, clearly explains the SIP planning
process to the planning team, and helps them understand their role in the process

• Facilitates actual planning workshop

• Informs the team on school programs such as “Every Child A Reader Program”, “School-Feeding
Program”, Use of Mother Tongue as Medium of Instruction

3. Teachers

• Provide needed information relative to teaching and learning process and programs
• Actively participate during the development of the SIP-establishing priorities, setting goals, and
formulating implementation strategies for the plan

4. Parents

• Share their children’s experiences in school, their insights about what their children need to learn and
the difficulties they face in school, their aspirations for the school and their children; present other areas
of concerns; and participate in setting goals, strategies, and priorities of the school

• Commit available resource in the implementation of the plan

5. Students
• Share insights about their learning experiences- what they enjoy doing, what they feel uncomfortable
with in school or school task where they find difficulty in - and participate in setting goals, strategies,
and priorities of the school.
6. Barangay and LGU Representatives
• Share valuable information on the interest and concerns of the community in school improvement and
participate in setting goals, strategies and priorities of the school
• Commit available resources in the implementation of the plan
 The SPT may also invite resource person/s to shed light on matters pertaining to specific items on the
SIP, e.g. budget, infrastructure, procurement, etc.