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    Letter To Shareholders With Resolution To Be Adopted

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    asad

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    © All Rights Reserved
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    Letter To Shareholders With Resolution To Be Adopted

    Uploaded by

    asad
    6 views2 pages

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    letter to shareholders with resolution to be adopted

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    Copyright:

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    6 views2 pages

    Letter To Shareholders With Resolution To Be Adopted

    Uploaded by

    asad

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    You are on page 1of 2

    ON THE LETTERHEAD OF THE COMPANY

    [Date]

    [Shareholder’s Name]
    [Shareholder’s Address Line 1]
    [Shareholder’s Address Line 2]

    3. LETTER TO SHAREHOLDERS/AUDITORS OF RESOLUTION TO BE PASSED


    AT THE SPECIAL MEETING

    Notice is hereby given that a Special Meeting of [Company’s Name]’s shareholders


    is being held on ______________ at __________________________________
    commencing at ________ hrs, for the purpose of considering and, if thought fit,
    passing the following resolutions as Ordinary Resolutions, with or without any
    amendments:

    1. “RESOLVED THAT …”
    2. “RESOLVED THAT …”

    By the Order of the Board

    _____________________
    [Date] Company Secretary

    Notes:
    1. All Members / Shareholders are entitled to attend and vote at the meeting.
    2. A Member may appoint a proxy who [must/need not] be a Member of the
    Company.
    3. The instrument appointing the proxy, and other authority under which it is
    signed or a notarially certified copy thereof, must be lodged at the
    Company’s Registered Office at least ____ hours before the time of the
    meeting.

    3
    ON THE LETTERHEAD OF THE COMPANY
    4. Any change of address of Members should be immediately notified to the
    Company’s Share Registrars at
    ______________________________________.
    5. CDC Accounts Holders will further have to follow the under-mentioned
    guidelines as laid down by the Securities and Exchange Commission of
    Pakistan:

    A. For Attending the Meeting:

    i) In case of individuals, the account holder or sub-account holder and / or the


    person whose securities are in group account and their registration details are
    uploaded as per the Regulations, shall authenticate his identity by showing his
    original Computerized National Identity Card (CNIC) or original passport at the
    time of attending the meeting.

    ii) In case of corporate entity, the Board of Directors’ resolution/power of


    attorney with specimen signature of the nominee shall be produced at the time
    of the meeting.

    B. For Appointing Proxies:

    i) In case of individuals, the account holder or sub-account holder and/or the


    person whose securities are in group account and their registration details are
    uploaded as per the Regulations, shall submit the proxy form accordingly.

    ii) The proxy form shall be witnessed by two persons whose names, addresses
    and CNIC numbers shall be mentioned on the form.

    iii) Attested copies of CNIC or the passport of the beneficial owners and the
    proxy shall be furnished with the proxy form.

    iv) The proxy shall produce his/her original CNIC or original passport at the time
    of meeting.

    v) In case of corporate entity, the Board of Directors’ resolution / power of


    attorney with specimen signature shall be submitted along with proxy form to
    the Company.

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