Manufacturing Use Cases List

From Pen-and-Paper to
Custom
Manufacturing Apps
Manufacturing
Purchasing & Inventory
Finance
Human Resources
Table of
Contents
Preface 03
Purchasing & Inventory 04
Manufacturing 05
Sales Order Processing 06
Finance 07
Maintenance 09
Human Resources 10
Preface:
In manufacturing, companies have long relied on traditional pen-and-paper
methods and sometimes outdated legacy systems. While these methods
and techniques have served their purpose, they often leave critical process
gaps and hinder innovation. Closing these gaps and replacing legacy
systems is crucial for a seamless internal operation.
With Kissflow, you can bridge these gaps and seamlessly transition from pen
and paper to digital processes and replace those legacy systems, making
everything run smoothly and efficiently in the modern age.
In this guide, we present a curated list of custom apps that can be designed
specifically for manufacturing companies. From optimizing production
processes to efficiently managing assets, these applications offer tailored
solutions that enhance productivity and innovation without compromising
faster time-to-market.
Explore this collection of custom apps and discover how they can transform
your operations in the manufacturing industry.
Navigating Digital Transformation - 03

Purchasing & Inventory
Vendor Onboarding
Manage supplier information, including contact details, pricing agreements,
lead times, and performance history. Facilitate efficient communication with
suppliers and enable evaluation and selection of reliable vendors.
Transportation Management
Design workflows for shipment planning, route optimization, tracking
updates, and integrate it with your ERP system seamlessly.
Material Requirement Planning

Integrate with production planning systems to generate material
requirements based on production schedules. Automate the creation of
purchase orders or internal material transfers to ensure timely availability of
materials for production.
Order Management
Automate the creation, tracking, and management of purchase orders. Allow
users to generate and send purchase orders to suppliers, track order status,
and manage order revisions and cancellations.
From Pen-and-Paper to Custom Manufacturing Apps - 04

Manufacturing
Material Replenishment
Automate the material replenishment process, including stock monitoring,
automated reorder point calculations, generating purchase requisitions or
production orders, and triggering notifications to suppliers or internal
departments for material restocking.
Change Management
Automate the change management process for product revisions, process
improvements, or engineering changes. Include steps such as change
request submission, review and approval, impact analysis, implementation
planning, and communication to stakeholders.
Inventory Management
Integrate with inventory systems, enabling effective tracking of replacement
parts and ensuring availability for warranty repairs or replacements. It helps
manufacturers manage inventory levels, order parts as needed, and
streamline the fulfillment process.
Production Reporting
Automate the collection and reporting of production data. Capture real-time
data from manufacturing systems, analyze production metrics, generate
reports or dashboards, and share them with relevant stakeholders for
performance monitoring and decision-making.

Sales Order Processing
ASN
Generate an ASN document that contains detailed information about the
shipment. This typically includes the purchase order number, shipment date,
carrier information, item details (SKU, quantity, and descriptions), packaging
details, and any additional information required by the trading partner or
customer.
Export Control & Documentation

Implement an automated screening system that checks the product,
destination, end-user, and identify any potential export compliance risks
associated with the transaction. Generate the necessary export
documentation, such as commercial invoices, packing lists, bill of lading, and
export declarations.
Customer Returns & Complaints

Enable customers submit their return or complaint requests through various
channels, such as online forms, emails, or customer service portals. Assign
tickets to relevant team, generate unique case number, trigger an automated
customer feedback survey, and send out acknowledgement emails.
Warranty Management
Allow customers to register and claim their product warranties digitally.
Compare the claim details against warranty terms, product information, and
customer records to ensure the claim is valid on a single interface. Generate
reports on warranty claims, including metrics such as claim volumes,
resolution times, cost analysis, and customer satisfaction.

Finance
Credit Check
Automate the credit evaluation process based on predefined rules and
criteria. It analyzes the credit information retrieved from external sources and
applies internal credit policies to determine the creditworthiness of
customers.
Budgeting
Automate repetitive tasks, such as data entry, consolidation, and calculations.
Integrate with accounting and enterprise resource planning (ERP) systems to
automatically pull financial data, such as historical sales, expenses, and
inventory information.
Order to Cash Workflow

Automate the order processing and revenue collection process. It
encompasses steps such as order entry, credit check, order fulfillment,
invoicing, payment receipt, and revenue recognition.
Fixed Asset Management

Automate the tracking and management of fixed assets throughout their
lifecycle. It includes steps such as asset acquisition, depreciation calculation,
maintenance scheduling, disposal, and asset retirement. Automation ensures
accurate recording of asset details, depreciation calculations, and provides
visibility into asset status and valuation.

Expense Management
Automate the employee expense reimbursement process. Capture expense
data electronically, validate expense claims against company policies, and
automate approval routing. Simplify expense submission, reduces processing
time, and ensures compliance with expense policies.
LC & Bill of Guarantee

Verify documents, check compliance, and automatically generate the LC or
Bill of Guarantee document based on the provided information post approval
from relevant stakeholders. Automate the amendment request, review, and
approval steps, ensuring proper documentation and compliance.

Maintenance
Maintenance Request Process

Enable employees or equipment operators to submit maintenance requests
electronically via a web portal or mobile app. Automatically validate the
maintenance request, checking for completeness and accuracy. Verify
equipment identification, ensure all required fields are completed, and
perform basic validation checks.
Quality Control
Define inspection criteria, capturing inspection data electronically, triggering
alerts for non-conforming products, and routing them for further analysis or
corrective action.
Periodic Maintenance
Automate the maintenance and servicing of manufacturing equipment.
Schedule preventive maintenance tasks, track equipment performance,
capture maintenance history, and generate work orders for maintenance
personnel.
Integrate with CRM and ERP

Integrates with customer relationship management (CRM) and enterprise
resource planning (ERP) systems, ensuring seamless data flow and a 360-
degree view of customer information.
Repair and Maintenance

Manage the entire repair and replacement process for warranty claims. It
tracks the status of each claim, schedules repairs or replacements, assigns
tasks to technicians, and provides real-time visibility into the progress of
each case.

Human Resources
Employee Onboarding
Create and manage digital documents, and enable self-service for new hires
to complete onboarding work. Integrate with HR systems, such as payroll and
benefits platforms, to ensure data accuracy across systems.
Employee Offboarding
Build workflows and checklists to guide HR and managers through the
process of employee departures. Collect feedback through exit interviews
and surveys to gain insights into the reasons for employee departures.
Timesheet Management
Easily track hours worked, overtime, and paid time off. Automatically
calculate time-based wages and generate detailed reports for efficient payroll
processing.
Performance Management
Automate goal setting, performance appraisals and feedback processes to
ensure timely completion by relevant stakeholders.

4,000 $300 million Kenya
Users Revenue Headquarters
450+ 2,500+ 10X

Processes Items Processed ROI
“The Kissflow team met our expectations and helped make the
transition smooth. The support personnel has been very helpful and
always available when needed to help us to fix issues.”
Nicholas Githinji
Project Manager
Got a specific project in mind?
Talk to us
www.kissflow.com

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From Pen-and-Paper to

Purchasing & Inventory

Purchasing & Inventory 04

Sales Order Processing 06

Navigating Digital Transformation - 03

Material Requirement Planning

From Pen-and-Paper to Custom Manufacturing Apps - 04

From Pen-and-Paper to Custom Manufacturing Apps - 05

Export Control & Documentation

Customer Returns & Complaints

From Pen-and-Paper to Custom Manufacturing Apps - 06

Order to Cash Workflow

Fixed Asset Management

From Pen-and-Paper to Custom Manufacturing Apps - 07

LC & Bill of Guarantee

From Pen-and-Paper to Custom Manufacturing Apps - 08

Maintenance Request Process

Integrate with CRM and ERP

Repair and Maintenance

From Pen-and-Paper to Custom Manufacturing Apps - 09

From Pen-and-Paper to Custom Manufacturing Apps - 10

450+ 2,500+ 10X

Got a specific project in mind?

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