STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.

HEALTH, SAFETY &

6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 69 of 102

FORMAT NO. : HSE-3 REV 0

(Sheet 3 of 5)
Accident type:
Struck against Struck by Fall from Elevation
Fall on same level caught in caught under
caught in between Rubbed or abraded Contact with (Electricity)

Contact with (Temp./ Contact with chemicals or Vehicle accident

extremes) oils
Other/specify

Name & Designation of person who provided First-Aid to the victim: ___________________________

Name & Telephone number of Hospital where the victim was treated ___________________________

Mode of transport used for transporting victim – Ambulance / Private car / Tempo / Truck / Others

How much time taken to shift the injured person to Hospital________________________________

In case of FATAL incident, indicate clearly the BOCW Registration No. of the
victim/Company…………………………………………………………………………………………
…

Comments of Medical Practitioner, who treated / attended the victim/injured (attached / described
here) _____________________________________________________________________

What actions are taken for investigation of the incident, please indicate clearly – (Video film /
Photography / Measurements taken etc. ……………………………………………………………..)

Immediate cause (Please tick the right applicable) –

Hazardous methods or Poor housekeeping Inadequate or improper
procedures inadequately PPE
guarded
Environmental hazards improper Working on dangerous
(excess noise/ space illumination/Moving on oval equipment
constraint/ inadequate surface
ventilation

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 70 of 102

FORMAT NO. : HSE-3 REV 0

(Sheet 4 of 5)

Failure to secure Horse-play Failure to use PPE

Inattention to surroundings Improper use of hands & By-passing safety devices

body-parts
Unsafe mixing or placement Bypassing standard Failure in communication
of tools & tackles procedures
Operating without authority Improper use of equipment drug or alcoholic
or tools & tackles influence
excessive haste Others(specify)

Basic cause

Over confidence Impulsiveness over-exertion

Faulty judgement or poor Failing to keep attention Nervousness & Fear
understanding constantly
Fatigue Defective vision Ill health or sickness

Slow reaction Others (specify)

Root cause

Inadequate Engg Improper Design Inadequate Planning &

organization
Inadequate knowledge Inadequate skill Inadequate training
Inadequate supervision Improper work procedure Inadequate compliance
with standard
Substandard performance Inadequate maintenance Improper inspection

Others (specify)

Loss of man days and impact on site works, (if any) –

Remarks from Contractor’s Safety Officer/ Engineer –

Was the victim performing relevant tasks for which he was engaged /employed? Yes / No
Was the Supervisor present on work-site during the incident? Yes / No
Have the causes of incident rightly identified? Yes / No
Cause of Accident was_________________________________________________________

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 71 of 102

FORMAT NO. : HSE-3 REV 0

(Sheet 5 of 5)

Remedial measures recommended by Safety Officer of Contractor for avoiding similar incident in
future
: ………………………………
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
………………………………………………………………………………………………………….
……………………………………………………………………………………………………………
………………………………………………………………………………………………………...

Intimation to local authorities (Dist. Collector / Local Police Station / ESI authority): Yes / No / NA.
If yes, to whom ………………………………………………………………………………………..
_____________________________________________________________________________

Safety Officer Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)
Stamp of Contractor

To : Owner
: RCM/ Site-in-charge of EIL (3 copies)

Divisional Head (Constn) through RCM

Project Manager EIL, through RCM

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Page 423 of 1449

 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 72 of 102

FORMAT NO. : HSE-4 REV 1

NEAR MISS INCIDENT/ DANGEROUS OCCURRENCE SUGGESTED PROFORMA

(to be submitted within 24 hours)

 Near Miss : Human injury escaped & no damage to property, equipment or

interruption to work.
 Dangerous Occurrence: Damage to property, equipment or interruption of work, but
not resulting in personal injury/ illness, e.g. Fire incident, collapse of structure, crane
failure, etc.
Report No.: _________________

Name of Site: _________________________ Date: ______________________

Name of work: __________________________ Contractor: __________________

__________________________________________________________________________________

Incident reported by :

Date & Time of Incident :

Location :
__________________________________________________________________________________

Brief description of incident

__________________________________________________________________________________

Probable cause of incident

__________________________________________________________________________________

Suggested corrective action

__________________________________________________________________________________

Steps taken to avoid recurrence Yes No

Safety Officer Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)
Stamp of Contractor

To : Owner
: RCM/Site-in-charge EIL (3 copies)

Divisional Head (Constn) through RCM

Project Manager EIL, through RCM

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 73 of 102

FORMAT NO. : HSE-5 REV 1

MONTHLY HEALTH, SAFETY & ENVIRONMENTAL (HSE) REPORT
(To be submitted by each Contractor)
Actual work start Date: _______________ For the Month of: __________________
Project: ____________________________ Report No: ________________________
Name of the Contractor: ______________ Status as on : ______________________
Name of Work : _____________________ Job No : __________________________
(Contractor in consultation with EIL shall generate the reports through web based package
(www3.eil.co.in/eilhse) only.
UPTO
THIS
ITEM PREVIOUS CUMULATIVE
MONTH
MONTH
1) Average number of Staff & Workmen
(average daily headcount, not man days)
2)Total Man-hours worked
3) Number of Induction programmes conducted
4) Number of HSE meetings organized at site
5) Number of HSE awareness programmes conducted at site
6) Number of Tool Box Talks conducted
7) Number of Lost Time Accidents (LTA) Fatal
Other LTA
8) Number of Loss Time Injuries (LTI) Fatalities
Other LTI
9) Number of Non-Loss Time Accidents
10) Number of First Aid Cases
11) Number of Near Miss Incidents
12) No. of unsafe acts/ practices detected
13) No. of disciplinary actions taken against staff/ workmen
14) Man-days lost due to accidents
15) LTA Free man-hours i.e. LTA free man-hours counted from the Last
LTA (enter date: ……….)
16) Frequency Rate (No. of LTA per 2 lacs man-hours worked)
17) Severity Rate (No. of man days lost per 2 lacs man-hours worked)
18) Loss Time Injury Frequency (No. of LTI per 2 lacs man-hours worked)
19) No. of activities for which HIRAC completed
20) No. of incentives/ awards given
21) No. of occasions on which penalty imposed by EIL/ Owner
22) No. of Audits conducted
23) No. of pending NCs in above Audits
24) Compensation cases raised with Insurance
25) Compensation cases resolved and paid to workmen
26) No of Vehicular Accident cases
27) No of fire/Explosion cases
28) Whether workmen compensation policy taken Yes No
29) Whether workmen compensation policy is valid Yes No
30) Whether workmen registered under ESI Act, as applicable Yes No
31) Whether HIRAC Register prepared and updated Yes No
32)Whether Environment Aspect Impact Register prepared and updated Yes No
33) Whether Legal Register prepared and updated Yes No
Remarks, if any
Date:
Prepared by Safety Officer Approved by Site Head / Resident Construction Manager

(Signature and Name) (Signature and Name)

To : - OWNER
- RCM EIL (2 copies)
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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 74 of 102

FORMAT NO. : HSE-6 REV 0

PERMIT FOR WORKING AT HEIGHTS (ABOVE 2.0 METER)

(In duplicate to be issued daily for site and for office)

Permit No. …………….. Name of Main Contractor …..……………….……………

Name of work executing agency / sub agency / vendor: ……………..……………………………….…………....
Date ……………… Exact Location of work ………………….……………………………….……….……
Nature of work ……………………………………..Duration of work (from) ……….…… (to) …….…................
Number of workers covered within this permit …………….………………………………………….……………
(List enclosed with name & gate pass numbers.)

Sl. Status of compliance

Items / Subjects
No. (Yes / No)
1 Work areas / Equipments inspected
2 Work area cordoned off
3 Adequate lighting is provided
4 Precautions against public traffic taken
5 Concerned persons in & around have been alerted & cautioned
Hazards / risks involved in routine / non-routine task assessed and control
6
measures have been implemented at specific task
7 ELCB provided for electrical connection & found working
8 Ladder safely attached / fixed
9 Scaffoldings are checked and TAGs are found used correctly
10 Working platforms are provided and are found sound /safe for use
Safe access & egress arrangements (e.g. ladders, fall arresters, life-lines etc.)
11
are satisfactorily incorporated
a. Openings on platform / floors are effectively cordoned / covered
12
b. Safety Nets are provided wherever required
Use of following safety gadgets by people working at area under this permit, is
checked and found satisfactory -
Safety helmet
13 Safety harness (full body) with double lanyard
Safety Shoes
Safety gloves
Safety goggles
14 Housekeeping of work area found satisfactorily tidy / clean & clear
Adequate measures have been taken for works being continued at the ground
15
level, when simultaneous works are permitted overhead at that very location.
16 Materials are not thrown from heights on to ground
17 Medical examination of workers are made & found satisfactory
Responsible job engineer / supervisor found physically present at work spot for
18
overall administration of work as well as safety of people.

Above items have been checked & compliance has been found in place. Hence work is permitted to
start / continue at the above-mentioned location. Work shall not start till identified lapses are rectified.

Additional Precautions, if any …………………………………………………………….

……………………………………………………………………………………………..

Work Permit issued by Verification By

Contractor Engineer/RCM Contractor Safety Officer

AT THE END OF THE DAY/WORK:

All works at height are completed & workmen have returned safely from work location at
(time)………….. (date) ……………

(Sig. Contractor Engineer)

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 75 of 102

FORMAT NO. : HSE-7 REV 0

CONFINED SPACE ENTRY PERMIT

Project site ___________________________ Sr. No. _________________________
Name of the work ______________________ Date ___________________________
Name of Contractor ____________________ Nature of work ___________________
Exact location of work _____________

Safety Requirements POSITIVE ISOLATION OF THE VESSEL IS MANDATORY

(A) Has the equipment been ?
Y NR Y NR Y NR
 Isolated from  water flushed &/or  radiation sources
power/steam/air steamed removed
 isolated from liquid or  Man ways open &  proper lighting
gases ventilated provided
 depressurized &/or  cont. inert gas flow 
drained arranged
 blanked/ blinded/  adequately cooled 
disconnected
(B) Expected Residual Hazards
 lack of O2  combustible gas/ liquid  H2S / toxic gases
 corrosive chemicals  pyrophoric iron / scales  electricity / static
 heat/ steam / frost  high humidity  ionizing radiation
  
(C) Protection Measures
 gloves  ear plug / muff  goggles / face shield
 protective clothing  dust / gas / air line mask  personal gas alarm
 grounded air duct/blower  attendant with SCBA/air  rescue
/AC mask equipment/team
 Fire fighting arrangements  safety harness & lifeline  communication
equipment
  
Authorization / Renewal (It is safe to enter the confined space)
Signature Time Signature
No. of
Name of persons
persons Contractor's Contractor's
allowed From To Workman
allowed Supervisor Safety Officer

Permit Closure :

(A) Entry  was closed  stopped  will continue on ...

(B)  Site left in a safe condition  Housekeeping done

(C) Multilock  removed  key transferred

 Ensured all men have come out  Man-ways barricaded

Remarks, if any:

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 76 of 102

FORMAT NO. : HSE-8 REV 1

RADIATION WORK PERMIT

Project : Sr. No. :

Name of the work : Date :
Name of site contractor : Job No. :

Location of work :

Source strength :

Cordoned distance (m) :

Name of Radiography agency : Approved by Owner/EIL

No. of workers engaged :

(List enclosed with name & gate pass numbers.)

The following items have been checked &compliance shall be ensured during currency of the
permit:

S.
Item description Done
No.
Safety regulations as per BARC/AERB ensured while source in use/in transit & during storage
Area cordoned off / safe working platform provided
Lighting arrangements for working during nights ensured
Warning signs/ flash lights installed
Cold work permit taken (if applicable)
PPEs like film badges, dosimeters used

Additional precautions, if any ______________________________________________________

(Radiography Agency’s BARC/AERB authorized Supervisor)

Permission is granted.

Permit is valid from ___________ AM/PM ____________ Date to ___________ AM/PM _________
Date

(Signature of permit issuing authority-RCM of contractor)

Name : Designation: Date:

Permit renewal:
Sign of issuing
Additional precautions
Permit extended up to authority with date (of
required, if any
site contractor)
Date Time

Work completed/ stopped/ area cleared at ________ Hrs of Date ______________

(Sign. of permit issuing authority)
Name & Signature of site contractor:

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITE Page 77 of 102

FORMAT NO. : HSE-9 REV 1

DEMOLISHING/DISMANTLING WORK PERMIT
Project : Sr. No. :
Name of the work : Date :
Name of contractor : Job No. :

Name of sub-contractor : No. of workers to be engaged:

(List enclosed with name & gate pass numbers.)

Line No./ Equipment No./ Structure to be dismantled :

Location details of dismantling/ demolition with sketch : (clearly indicate the area)

The following items have been checked &compliance shall be ensured during currency of the
permit:

S. Not
Item description Done
No. Applicable
Services like power, gas supply, water, etc. disconnected

Dismantling/ Demolishing method reviewed & approved

Usage of appropriate PPEs ensured

Precautions taken for neighboring structures

First-Aid arrangements made

Fire fighting arrangements ensured

Precautions taken for blasting

(Contractor’s Supervisor) (Contractor’s Safety Officer)

Permission is granted.

(Permit issuing authority-Client)

Name :
Date :

Completion report:

Dismantling/ Demolishing is completed on _____________ Date at ____________ Hrs.

Materials/ debris transported to identified location Tagging completed (as applicable)

Services like power, gas supply, water, etc. restored

(Permit issuing authority-Client)

CONTRACTOR’s NAME

Format No. 8-00-0001-F1 Rev. 0

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 78 of 102

FORMAT NO. : HSE-10 REV 1

DAILY SAFETY CHECKLIST

(To make use of before start of day’s work)

Project : Sr. No. :

Name of the work : Date :
Name of contractor : Job No. :
Description of Job decided to perform : -

 Use of PPE / Safety Gadgets

Sl. Compliance Sl. Compliance

PPEs PPEs
No (Yes / No) No (Yes / No)
1 Safety Helmets 6 Face Shield
2 Safety Shoes 7 Full body harness
3 Hand Gloves 8 Fall Arrest System
4 Dust Musk 9 Safety net
Horizontal life-line made of
5 Safety Goggles 10 steel wire, (dia not less than
8.0 mm.)
(Serial No. 1 & 2 are compulsory for everyone. Specify & ensure use of other safety gadgets as required for the job)

 Identify following important unsafe conditions: -

Sl. No Conditions Yes / No

1 Access to work site / emergency escape clear
2 Soil / Loose earth kept away from excavated pit / slope / ladder provided
Electrical wire / welding lead lying entangled on ground / welding m/c. booth
3
accessible
4 Elevated work platform / open ends are protected
Ground area cordoned off before lifting works or erection at height / ground
5
area checked & cordoned-off before start of height works
Structural members / erected pipes / wooden boards/pieces etc. are safely
6 anchored at heights and are not likely to fall down on people when working
beneath
Ladders tied-up on tall steel structures, long before are removed to get rid of
7
their use
8 Any Other

 Indicate actions taken, if status of any of the above items is found “No”
……………………………………………………………………………………………………………
…………………………………………………………………………………………………………….

 Specific Safety guidelines / precautions, if any (communicated thro’ TBT)

……………………………………………………………………………………………………………..
….………………………………………………………………………………………………………….

 Above conditions and PPE compliances are checked by undersigned and correct status are indicated after
verification

Prepared by Verification By
Contractor Site Engineer Contractor Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 79 of 102

FORMAT NO. : HSE-11 REV 0

(Sheet 1 of 2)
HOUSEKEEPING ASSESSMENT& COMPLIANCE
Project : Sr. No. :
Name of the work : Date :
Name of contractor : Job No. :
Name of contractor : Fortnightly

Sl. Satisfactory/ Non

Subjects of Review Remarks Action
No. Yes satisfactory/ No
1. Cleanliness at the Main entry / access of site
2. Ground condition / floor areas free from water-
logging / oil spillage
3. Ground & elevated floors free from rubbish /
wastes / accumulated debris / scraps.
4. Manholes / openings are covered / fenced
5. Trenches are barricaded / walkways are in
place
6. Drains are cleaned / not choked / not occupied
by dumped materials
7. Sufficient CAUTION boards / instructions
displayed
8. Construction machinery are maintained &
parked in orderly manner.
9. Movement of site people are not obstructed
because of dumping / storing of construction
materials
10. Access / egress to Electrical Distribution
Boards / Panels clear from wires / cables /
earth-strips etc.
11. Electrical panel rooms / sheds / MCC / Control
rooms / Substations etc. are clean & tidy and
not used for storing dress / clothes, tiffin-box
or bicycles.
12. Passage behind Elec. panels are free for access
13. Fire extinguishers / fire-buckets are accessible
without any difficulty.
14. Stair-steps, platforms & landings are clear &
tidy
15. Sheds / rooms & work areas have got sufficient
illumination as well as ventilation
16. Cables / Wires / welding leads are routed /
hanged appropriately & are not creating unsafe
condition.
17. Stacking / storing of insulation materials or
their packing.
18. Removal or cleanliness of left-over sand,
concrete, brick-bats, insulation-materials,
excess earth, wastes etc.
19. Storing / stacking of sand, metal chips, re-
bars, steel pipes, valves, fittings etc.
20. One escape route at ground & minimum two
escape routes at elevation available,

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 80 of 102

FORMAT NO. : HSE-11 REV 0

(Sheet 2 of 2)

Sl. Satisfactory/ Non

Subjects of Review Remarks Action
No. Yes satisfactory/ No
21. Captions / Posters / Slogans on various safety
instructions are displayed legibly in local
language
22. Cable trenches are water-free or regular
arrangement for taking out accumulated water
exists.
23. Windows of rooms / offices are regularly
cleaned
24. Facilities for cycle sheds, drinking water,
washing, rest-rooms etc. are maintained in tidy
manner.
25. Toilet, Urinals, Canteen / kitchen / pantry etc.
are maintained & free from obnoxious smell.
26. Construction tools / tackles are stored
systematically - the items are tagged / tested /
certified by competent third party.
27. Sufficient numbers of Dust-bins / Waste-bins
found at site and are regularly emptied.

Additional remarks, if any -

………………………………………………………………………………………………………………
………………………………………………………………………………………………………………
……………………………………

Inspected by Verification By
Contractor Engineer Contractor Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 81 of 102

FORMAT NO. : HSE-12 REV 0

INSPECTION OF TEMPORARY ELECTRICAL BOOTH / INSTALLATION

Project : Sr. No. :
Name of the work : Date :
Name of contractor : Job No. :
Sub Station No:/Booth No Location:

SL
SUBJECTS OBSERVATION (YES /NO) ACTION TAKEN
NO
Switchboards installed properly are in order and
1
protected from rain & water-logging.
Adequate illumination provided for switchboard
2 operation during night hours & the lamps are protected
from direct human contact.
Voltage ratings, DANGER signs, Shock-Treatment-
3
Chart displayed in the installation / booth
Fire extinguisher (DCP or CO2) & Sand Bucket kept in
4
close vicinity of Switchboards
Valid License & Competent Electrician / Wireman
5 available & name/ license no. displayed at booth /
installation.
General housekeeping in & around booth / installation
6
found in order.
7 Cable-route-markers for U/G cables provided.
Monthly inspection report of Electrical hand tools
8
available in booth / installation.
9 Insulated Mat provided in front of Elec. Panels.
10 Rubber hand gloves available/ used by Electricians
Availability of CAUTION boards for shutdown & / or
11
repairing works.
All incoming & outgoing feeders have proper MCCB /
12
HRC fuses / Switches.
Switchboards “earthed” at two distinctly isolated
13
locations.
Switchboards have adequate operating space at the front
14
face & at the rear face too.
15 All connections provided through 30mA ELCB.
16 Testing records of all ELCBs available at site
17 Only industrial type plugs & sockets are used.
Temporary connections are 3-core double insulated &
18 free from cuts & joints and 3rd core is earthed at both
ends
Socket boards are properly mounted on stand &
19
protected from water ingress.
Electrical equipments operating above 250V have two
20
earthing / double earthing.
All incoming / outgoing cables are properly glanded &
21
terminated with “lugs”.
22 Switch-boards are of industrial variety / type.
Sketch for installation / connection (SLD) made &
23
pasted& other safety labels/display boards
24 Labeling of incoming / outgoing feeders made.
25 All hand lamps are protected from direct contact.
26 All electrical cable / joints are in safe condition

Inspected by Verification By
Contractor Engineer Contractor Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 82 of 102

FORMAT NO. : HSE-13 REV 0

(Sheet 1 of 2)
INSPECTION FOR SCAFFOLDING
Project : Sr. No. :
Name of the work : Date :
Name of contractor : Job No. :
Sl. Actions
Description Yes No N.A.
No taken
1 Whether work permit is obtained to take up work at height above 1.5 Mts?
Whether atmospheric condition is “stormy” or “raining” and works at
2
heights have been permitted?
3 Whether steel pipes scaffoldings are used for units /off-site areas?
Whether scaffolding has been erected on rigid/firm/leveled surfaces /
4 ground? Whether “foot-seals” or “base-plates” are used beneath the up-
rights (vertical steel pipes)
Whether scaffold construction is as per IS specification with toe-board and
5
hand-rails (top-rail as well as mid-rail)?
Whether distance between two successive up-rights are less than 2.5 Mts
6 (height of scaffold & load carrying capacity governs the distance between
two uprights)
Whether all uprights are extended at least 900 mm above the top most
7
working platform (to enable fitting of handrails)?
Whether vertical distance of two successive ledgers is satisfactory?
8
(varying between 1.3 Mts. To 2.1 Mts)
Whether the peripheral areas of working at height are cordoned-off? (for
9
avoiding accident to people arising out of dropped / deflected materials)
10 Whether platform is provided? Is it safely approachable?
Whether end of scaffold platform / board are extended beyond transoms?
11
(125mm to 150 mm)
Whether CE / IS approved quality and worthy conditioned full-body safety
12 harness (with double lanyard & karabiners) are used while working at
heights?
Whether life-line of safety harness is anchored to an independent secured
13
support capable of withstanding load of a falling person?
Whether the area around the scaffold is cordoned off to prohibit the entry of
14
unauthorized person / vehicle?
Whether clamps used are of good condition, of adequate strength and free
15
from defects?
16 Whether ladder is placed at secured and leveled surface?
17 Whether water-pass and oil-spills are avoided around the scaffold structure?
18 Whether ladder is extended 1.5mts. above the landing point at height?
19 Whether more than one access/egress provided to the scaffold?
Whether ladder used are of adequate length and overlapping of short
20
ladders avoided?
Whether metallic ladders are placed much away from near-by electrical
21
transmission line?
22 Whether rungs of ladder are inspected and found in good order?
23 Whether fall-arresters provided on both the access/egress routes?
Whether diagonal (cross) bracings are provided at regular interval on the
24
scaffold?
Whether working platform on the scaffold has been made free from “jolt”
25
or “gap”?
Whether tools or materials are removed after completion of the day’s job at
26
heights?
Whether a valid Permit for Work (PFW) is obtained before taking up work
27
over asbestos or fragile roof?
28 Whether sufficient precaution is taken while working on fragile roof?

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HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 83 of 102

FORMAT NO. : HSE-13 REV 0

(Sheet 2 of 2)

Sl. Actions
Description Yes No N. A
No taken
Whether provision is made to arrange duck ladder, crawling board for
29
working on fragile roof?
Whether scaffold has been inspected by qualified civil engineers prior to
30
their use?
Whether the scaffolding has been designed for the load to be borne by the
31
same?
Whether the erection and dismantling of the scaffolding is being done by
32
trained persons and under adequate supervision?
Whether safety net with proper working arrangement and life-line has
33
been provided?
Whether TAGS (Green for acceptable and Red for incomplete/unsafe
34
scaffolds) are used on scaffolds?
Whether sufficient illumination is provided in and around the scaffold
35
and access?
Whether emergency rescue / response arrangements are made in place
36

Inspected by Verification By
Contractor Engineer Contractor Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 84 of 102

FORMAT NO. : HSE-14 REV 0

(sheet 1 of 2)
PERMIT FOR ERECTION / MODIFICATION & DISMANTLING OF SCAFFOLDING
Project : Sr. No. :
Name of the work : Date :
Name of contractor : Job No. :
Nature of activities : Duration: From………To…………

SL. NOT
SUBJECTS / ITEMS DONE REMARKS
No. DONE
Specific task of Erection / Modification / Dismantling of scaffolds,
1 identified & TAGGED accordingly (before as well as after carrying-out
jobs).
People engaged in doing the job are identified & are certified by Job Names to be
2
Engineer of Main Contractor as experienced / trained. noted
Concerned persons are alerted by the Job Engineer of Main Contractor in
3 connection with possible hazards & what the workmen MUST do /
MUST not do.
Verification by Job Engineer of Main Contractor made for confirming
that all persons permitted to carry-out the jobs are making use of Helmet,
4
Safety Shoes, Goggles, Gloves & Double lanyard safety harness and
other relevant PPEs.
5 Area of work is effectively cordoned-off / barricaded / illuminated.
For taking-up / lowering down Scaffolding members / clamps / couplings
etc. appropriate ropes / pulleys/ chains etc. have been arranged for use
6
(not to throw any item) & the same have been verified as “fit for
purpose”.
Items / members of scaffold, being lowered are removed from the area &
7
stacked correctly.
Ropes, chains, pulley blocks etc. being used for lifting or lowering
scaffold items, are inspected by the Job Engineer & their certifications as
8
well as physical conditions have been found O.K, before signing this
PERMIT.
Safety Net / Life-line / Fall Arresters etc. are arranged in position and Job
9
Engineer has found working conditions favorable for activities to start.
Scaffold erection or dismantling tasks are being supervised by
10
Experienced Engineer / Competent person.
Only competent & experienced people have been selected / engaged in
11
Scaffolding erection, modification or dismantling tasks.
Adequate & effective actions for traffic and movement of people around
12
the cordoned-off area taken to avoid inadvertent incident
13 Working platforms are protected with handrails & toe-boards.
14 Access & Exit (for reach & escape) are safe for use by people.
Tools, tackles to be used for above jobs are verified by job Engineers of
15 Main contractor as genuinely good and tied-up at height (to prevent their
fall).
16 Site important Telephone Nos. are made known to everyone
SOP (Safe Operating Procedure) for the specific task is made & followed
17
too.
18 Emergency vehicle has been arranged at work locations.

 This permit for work shall be available at specific work location all the time.
 After completion of work, permit shall be returned to safety cell of main contractor, without fail.
 This Permit shall be issued maximum upto (Monday to Sunday).
 Additional Precautions, if any
…………………………………………………………………………………………………………………
 ACCORD OF PERMISSION (to be ticked) - YES ( ) / NO ( )

Inspected by Verification By
Contractor Engineer Contractor Safety Officer]

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 85 of 102

FORMAT NO. : HSE-14 REV 0

(sheet 2 of 2)

Everyday Site working conditions & performance of workmen shall be assessed / checked by Contractor
Site Engr. and Safety Officer shall verify the same.

Name / Sign. MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY SUNDAY

Site
Engr.
Safety
Off.

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 86 of 102

FORMAT NO. : HSE-15 REV 0

PERMIT FOR HEAVY LIFT/ CRITICAL ERECTION

Project : Sr. No. :

Name of the work : Date :
Name of contractor : Job No. :
Nature of activities : Duration: From………To…………
Location of work : Name /Type of crane :
Equipment/Structure to be erected: Wt. of equipment/ structure to be erected

SL. COMPLIANCE STATUS

Description of Item
NO. Remarks
Yes No Not applicable
1) Is the crane type suitable for lift or as per erection
procedure?
2) Is the crane have the correct number of counterweights
fitted?
3) Availability of Load Certification of crane from
authorized agency.
4) Is the load chart of crane available in carne cabin/or with
Crane operator?
5) Is the device to check the Wind speed in crane is working?
Is the safety features in crane are working?
6) Availability of Load certification of slings and other
accessories from authorized agency
7) Availability of Licensee/certificate for crane operator from
authorized agency.
8) Availability of approved HIRAC for the subject activities.
9) Availability of approved erection/rigging procedures.
10) Availability of temporary gratings/ platforms for critical
lifting(as applicable)
11) Tool Box conducted before erection?
12) Has the area been cordoned off?
13) Are the authorized persons during erection are identified?
14) Does each person identified for erection understand their
roles and responsibilities?
15) Is the ground on which crane will rest or outrigger support
are correct?
16) Is hard stand requirement (if any) complied?
17) Is the communication system (viz walkie-talkies, etc. are
working properly?
18) If more than one crane is lifting the load, is an
Intermediate rigger will supervise the lift?
19) If there is other obstruction within the operating radius of
the crane, have correct precautions been taken to prevent
collision?
20)
All the persons are wearing the requisite PPE?

Inspected & Issued by Verification By

Contractor Engineer/RCM Contractor Safety Officer

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HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 87 of 102

FORMAT NO. : HSE-16 REV 0

PERMIT FOR ENERGY ISOLATION & DE-ISOLATION

Project : Sr. No. :

Name of the work : Date :
Name of contractor : Job No. :
ENERGY ISOLATION PERMIT
 Clearance required from:….. Hrs ………Date To …….. Hrs ….Date
 Name of equipment/ energy source etc. ………………………………………………………………….
 Nature of job to be done: ……………………………………………………………………………….
 Area………………………….Location: …………………………………………………………………..

PERMIT VALIDATION PERFORMING AUTHORITY

I hereby authorize the …………..personnel(performer) The work and precautions will be carried out under my
to isolate the above equipment/energy source from all overall responsibility.(Testing/execution engineer)
sources of power and handover the equipment/energy
source for maintenance/repair.
Signature: Date:
Issuing authority Name:
Area –Incharge/ RCM
Signature: Date:
Name:

SAFETY PRECAUTIONS FOR CLEARANCE NORMALISING AFTER CLEARANCE

1. Notify workers of intent to de- energize 1. Notify workers of intent to re- energize
2. Obtain lock, tag or locking/tagging devices 2. Conduct visual inspection to confirm that the
3. Shut down, de energize, dissipate any danger zone is clear of workers
residual energies. 3. Conduct visual inspection to confirm that tools ,
4. Apply lock ,tag and locking and/or tagging equipments danger zone is clear of workers
devices 4. Reposition the safety devices(interlocks,
5. *Any other job specific precautions valves, guards, covers ,sensors, as applicable,
6. Verify effectiveness of lockout by etc)
attempting to restart. 5. *Any other job specific normalizing details
7. Proper PPE is ensured 6. Remove lock, tag and locking and/or tagging
devices.
I certify that the energy source mentioned above is 7. Re-energize.
isolated from all sources and is safe to start the work. 8. Confirm system is operating properly& safely
I certify that the energy source mentioned above is
Tag No:…… Lock No:…………. isolated from all sources and is safe to start the work.

Issuing authority Tag No:…… Lock No:………….

Area –Incharge/ RCM Issuing authority
Signature: Date: Area –Incharge/ RCM
Name: Signature: Date:
(*to be included by contractor in consultation with Name:
EIL/owner) (*to be included by contractor in consultation with
EIL/owner)
ENERGY DE-ISOLATION PERMIT
PERMIT VALIDATION PERFORMING AUTHORITY
I hereby authorize the …………..personnel(performer) I hereby certify that the equipment/energy source
to de- isolate the above equipment/energy source from mentioned above has been de-isolated and is ready for
all sources of power and handover the equipment/energy normal operation.(Testing/execution engineer)
source for normal operation..

Issuing authority Signature: Date:

Area –Incharge/ RCM Name:
Signature: Date:
Name: Countersigned by Issuing authority

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 88 of 102

FORMAT NO. : HSE-17 REV 1

PERMIT FOR EXCAVATION (depth 2m and above)

(Sheet 1of 2)
Project : Sr. No. :
Name of the work : Date :
Name of contractor : Job No. :
Job Description : Location:
Size of excavation :

COMPLIANCE STATUS
SL.
Description of Item Not Remarks
NO. Yes No
applicable
1) Suitable and sufficient risk assessments and method
statements has been carried to ensure that the work shall be
undertaken in accordance with specification and standard.
2) Are plans/details of underground services available and the
same has been reviewed?
3) Has survey done to locate the services/obstacles etc.
4) Has the live services (electrical, water line, air line,
telephone line, etc.) has been disabled for carrying out the
job.
5) Is adequate barriers/fences to protect the excavation are in
place?
6) Is Adequate warning signs are in place?
7) Is Assessment of ground conditions done and remedial
action (if any) taken?
8) Safe access / egress (e.g. ramp / steps / ladders etc.)
provided for site workmen & supervisors.
9) Is the excavation work being undertaken in proximity of
structure, etc.? If Yes, its effect is considered?
10) Availability of competent person for supervising the
excavation work?
11) Adequate safe arrangement to prevent collapse of edges
(e.g. shoring / strutting / benching / sloping etc.) made at
site.
12) Hard barricades (at least 1.0M away from edge & for
excavation near site access roads) with warning
signs/caution boards are provided
13) Accumulation / passage-ways of water at periphery of
excavation / trench stopped/ restricted.
14) Is the equipment being used for excavation has been
checked for adequacy and is in good working condition
having all the safety features?
15) Age & fitness of workmen ensured by medical test before
engagement in job ?
16) Arrangement of Monitoring of possible oxygen deficiency
or obnoxious gases done & action taken?

PERMIT GRANTED - Yes / No

(List enclosed with name & gate pass numbers.)

Name & Signature of Site Engr. Name & Signature of Area – In charge/RCM of

Contractor (Initiator) Contractor (Issuing authority)

Verification by Contractor Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY &
6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
AT CONSTRUCTION SITES Page 89 of 102

FORMAT NO. : HSE-17 REV 1

PERMIT FOR EXCAVATION

(Sheet 2of 2)

NOTES: -

1. Slopes or benches for excavation beyond 2.0M depth shall be designed & approved by Contractor’s site head.
2. Excavated earth to be kept at least 1.5M away from edges
3. Safety helmets, Safety shoes or gum-boots, gloves, goggles, Face shield, Safety Harness shall be essential
PPEs.
4. Permit shall be made in duplicate and original shall be available at site of work.
5. Permit shall be issued for maximum one week only (Monday to Sunday)
6. After completion of works, permit shall be closed & preserved for record purpose

GRANT OF PERMIT AND EXTENSIONS

Issuing
authority
Validity period Initiator (site Review by EIL /
Sl. Working Time (Area In
From ____To Engr. of Main Owner (Remarks
No. From _____To _____ charge/RCM of
____ Contractor) with date
Main
Contractor)

1.

2.

3.

4.

5.

6.

7.

Additional safety instructions if any: -

1.
2.
3.

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STANDARD SPECIFICATION FOR HEALTH, SAFETY & STANDARD SPECIFICATION No.

ENVIRONMENTAL MANAGEMENT 6-82-0001 Rev. 8
AT CONSTRUCTION SITES Page 90 of 102

FORMAT NO. : HSE-18 REV 0 (Sheet 1of 2)

IDENTIFICATION OF ENVIRONMENTAL ASPECTS, IMPACT ASSESSMENT AND CONTROL MEASURES

Risk
Environmental Environment Consequences Significant Gaps/
S. No Activity N/A/E Control Measures Level
Aspect Impact Recommendations
A B C D E F G Yes/No

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STANDARD SPECIFICATION FOR HEALTH, SAFETY & STANDARD SPECIFICATION No.

ENVIRONMENTAL MANAGEMENT 6-82-0001 Rev. 8
AT CONSTRUCTION SITES Page 91 of 102

(Sheet 2 of 2)

INITIAL ENVIRONMENT REVIEW TECHNIQUE

WP = DNR = Depletion of
Environmental Impacts AP = Air Pollution LC = Land Contamination NP = Noise Pollution
Water Pollution Natural Resources

Legal and other

Scale Quantity (A) Occurrence (B) Severity of Impact (C) Detection (D) Control (E)
requirements (F)
In compliance or not
1 Negligible Very Rare Negligible visual impact Immediately Available & effective at place
applicable
Has in-built Secondary
2 Low Once a month or less Causes Discomfort or Nuisance Within 1 hour
control

3 Moderate Once a day Resource Depletion Within 8 hours Needs human Intervention

Affects Aquatic Life, flora, Mechanism in place but not

4 High Several times a Day Within 24 hours
fauna or global issue reliable

5 Excessive Continuous Human health effect More than 24 hours Absent or no effective control Not in compliance

Risk Level - G : A x B x C x D x Ex F

Aspects with score of 100 and above are considered as significant.

Also, Irrespective of the score, all legal noncompliance’s to be considered as significant

Condition
N NORMAL
A ABNORMAL
E EMERGENCY

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STANDARD SPECIFICATION FOR HEALTH, SAFETY & STANDARD SPECIFICATION No.

ENVIRONMENTAL MANAGEMENT 6-82-0001 Rev. 8
AT CONSTRUCTION SITES Page 92 of 102

FORMAT NO. : HSE-19 REV 0 HIRAC

Recommended
Desired Controls & Existing Control Actions Action
Risk Identification Risk Assessment Remarks
Gaps, If Any To Reduce The By
Risk Level
SN Activity Activity Hazards Condition( Associat Desired Control Gaps If Probabi Impact Risk Risk
Type N/An/E) ed Risk Measures Any lity(P) (I) R= Classific
(R/Nr) P*I ation

Likelihood – Possibility of occurrence of risks based on present gaps (technological / operational / competence / measurement and monitoring);

UL: Unlikely, L: Likely, VL: Very Likely, FR: Frequent, C: Continuous

Impact –

SI: Slight Injury, MI: Minor Injury, MJ: Major Injury, SF: Single Fatality, MF: Multiple Fatalities

Level of consequence – Refer Guidance criteria for this i.e. possible degree of damage;

Condition- N: Normal, AN: Abnormal, E-Emergency

Activity Type: R- Routine, NR- Non Routine

RISK –

L: Low Risk, M: Moderate Risk, H: High Risk

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 93 of 102
AT CONSTRUCTION SITES

FORMAT NO.: HSE-20 REV 0

Inspection of Tower Crane

Name of Contractor: Project:

Name of Work: Job No:

Vehicle Identification/Registration No: Date:

Sr. Remarks &

Description Observation
No. Suggestions
1 Serial number plate & SWL marking
2 Valid TPI Certificate
3 Valid Insurance
4 Safe access and egress are provided to the crane operator.
5 Front glass of Operator cabin
Operator crane cabin is provided with a locking mechanism so
6
as to prevent unauthorised entry.
A safety bar is fitted across the operator’s cabin window where
7
there is likelihood of the operator falling through it.
Manufacturer Operating Manual and Maintenance Manual are
8
made available.
An updated Operation and Maintenance log book is available in
9
the operator cabin.
10 All mounting bolts are in good condition.
11 Load chart provided
12 SLI available
Crane hooks have got smooth surface and no dent
13

14 Hook-latch / Dog-clamp in hook is effective

15 Over hoist limit switch
16 Double body earthing of Tower Crane
17 Jib angle indicator is provided (For Luffing Jib Tower Crane).
Emergency stop button, which will terminate the operation of
18 the crane engine, is installed in the operator cabin and correctly
identified.
Effective braking mechanisms for Hoisting, Derricking,
19
Slewing, Trolley Travelling maintained:
Trolley Travelling limiter to prevent over-travelling of trolley is
20
functional.
Limit switches to prevent over-derricking and over-lowering of
21
jib (For Luffing Jib Tower Crane) is functional.
22 Slewing limiter to restrict slewing of crane is functional.
23 Over load Limiter to prevent overloading of crane is functional.

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 94 of 102
AT CONSTRUCTION SITES

Load Moment Limiter to prevent over-turning moment is

24
functional.
Anti-collision devices are tested to stop the tower crane’s
25 operation such that the crane-to-crane interference must be
maintained at not less than 3 m.
26 Condition of boom
27 Counter weight placement and pins
28 Winches, pulleys and wire ropes are in good working condition.
29 Colour coding
30 Leakage in hydraulic cylinder
31 Fire Extinguisher
Tower crane is adequately grounded or protected against
32
lightning.
33 Wind anemometer is installed and is in good working condition.
34 Aviation lamp is functional (Reqd. for 30mt and above)
Pre Medical Check-up& Periodic Medical check-up (every 6
35
months) including vision test for Operator
36 Safety Induction for Operator
37 Others

Signature & Name of Signature and name of Job

Operator: Engineer

Signature & Name of Contractor's Safety

Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 95 of 102
AT CONSTRUCTION SITES

FORMAT NO. : HSE-21 REV 0

Crane Inspection Checklist

Name of Contractor: Project:

Name of Work: Job No:

Vehicle Identification/Registration No: Date:

Remarks &
Sr. No. Description Observation
Suggestions
1 Crane hooks have got smooth surface and no dent
2 Hook-latch / Dog-clamp in hook is effective
3 Over hoist limit switch
4 Over Load Indicator
5 Over Boom limit switch
6 Boom angle indicator
7 Colour coding
8 Condition of boom
9 Condition of wire rope
Rope drum / sheaves are in good working
10
condition
11 Swing break & lock
12 Swing Alarm
13 Over hoist break & lock
14 Boom break & lock (For Telescopic Boom)
15 Leakage in hydraulic cylinder
Condition of Outrigger (For Tyre Mounted
16
Crane)
Outrigger fully extended Marking (For Tyre
17
Mounted Crane)
18 Condition of Tyre (For Tyre Mounted Crane)
Wheel chokes are present and are used whenever
19
required (For Tyre mounted)
20 Battery & lamps
21 Moving & rotating parts guarded
22 Load chart provided
23 Reverse horn (For Tyre Mounted Crane)
24 Body Condition of crane
25 Front glass of Operator cabin

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 96 of 102
AT CONSTRUCTION SITES

26 Both side Mirror

27 Number Plate (For Tyre Mounted Crane)
28 Fire Extinguisher
29 Horn
30 Windshield and wipers
31 Working of light & Indicator
32 SLI
Spark Arrestor( For Running Refinery/
33
Petrochemical/Chemical Plant)
Foot-steps and hand-holds are in good working
34
condition for exit /enter in to cabin
35 TPI Certificate
36 RC Document (For Tyre Mounted Crane)
37 Fitness Certificate of Vehicle by authority
38 Insurance
39 PUC
40 HMV License for Operator
Pre Medical Check-up& Periodic Medical check-
41 up (every 6 months) including vision test for
Operator
42 Safety Induction for Operator
43 Others

Signature & Name of Signature & Name of Contractor's

Operator: Concern Engineer

Signature & Name of Contractor's

Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 97 of 102
AT CONSTRUCTION SITES

FORMAT NO. : HSE-22 REV 0

Hydra Crane Inspection Checklist

Name of Contractor: Project:

Name of Work: Job No:

Vehicle Identification/Registration No: Date:

Remarks &
Sr. No. Description Observation
Suggestions
Identification number of Hydra crane boldly scribed in
1
front and rear end of machine
Hydra Operator has got adequate document in support of
2 his competency (i.e. HMV driving license, knowledge &
training)
3 Marking of SWL on hook position is clearly visible
Test & examination of Hydra crane by statutory /
4
competent authority is carried out & document is valid
5 Colour Coding

6 RC Document

7 Fitness Certificate of Vehicle by authority

8 Valid Insurance

9 Valid PUC
Pre Medical Check-up& Periodic Medical check-up
10
(every 6 months) including vision test for Operator
11 Safety Induction for Operator
Crane hooks have got smooth surface and no dent
12

13 Hook-latch / Dog-clamp in hook is effective

14 Over hoist limit switch

15 Over Load Indicator

16 SLI

17 Condition of boom

18 Condition of wire rope

19 Rope drum / sheaves are in good working condition

20 Leakage in hydraulic cylinder

21 Tyre condition

22 Battery

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ENVIRONMENTAL MANAGEMENT
Page 98 of 102
AT CONSTRUCTION SITES

23 Moving & rotating parts guarded

24 Break

25 Parking Break

26 Front horn

27 Reverse horn

28 Hydra cabin body and frame of machine is in good order

29 Both side Mirror

30 Fire Extinguisher
Front glass pane of the Hydra operator’s cabin is clean &
31
clear (i.e. not cracked / damaged / broken)
32 Windshield and wipers condition
Working of front & back lights, turn Indicators, parking
33
lights & fog lamps
Spark Arrestor (For Running Refinery/ Petrochemical/
34
Chemical Plant)
35 Wheel chokes are present and are used whenever required
Foot-steps and hand-holds are in good working condition
36
for exit /enter in to cabin
37 Others

Signature & Name of Operator Signature & Name of

Contractor's Concern
Engineer

Signature & Name of Contractor's Safety Officer

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 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 99 of 102
AT CONSTRUCTION SITES

FORMAT NO. : HSE-23 REV 0

Hydraulic Rig Inspection Checklist

Name of Contractor: Project:

Name of Work: Job No:

Vehicle Identification/Registration No: Date:

Remarks &
Sr. No. Description Observation
Suggestions

Control panel is clean & all buttons/switches are clearly

1
visible (no paint over spray, etc.)
All switch & mechanical guards are in good condition and
2
properly installed
3 All Safety Indicator lights work
Drive controls function properly & accurately labelled (up,
4
down, right, left, forward, back)
5 Motion alarms are functional

6 Safety decals are in place and readable

Any defects such as cracked welds, fuel leaks, hydraulic
7
leaks, damaged control cables or wire harness, etc.
8 Braking devices are operating properly
Winches, pulleys and wire ropes are in good working
9
condition.
10 Function of interlocks and limit switch
The manufacturer’s operations manual (in all languages of the
11
operators)
12 Oil level, Hydraulic Oil Level, Fuel Level, Coolant Level

13 Battery Charge

14 Outriggers in place or functioning. Associated alarms working

15 Moving & rotating parts guarded

16 Load chart provided

17 Fire Extinguisher
Spark Arrestor, if operated by using fuel ( For Running
18
Refinery/ Petrochemical/ Chemical Plant)
19 Serial number plate

20 SLI

21 TPI Certificate

22 Colour Coding

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ENVIRONMENTAL MANAGEMENT
Page 100 of 102
AT CONSTRUCTION SITES

23 Insurance
Pre Medical Check-up & Periodic Medical check-up (every 6
24
months) including vision test for Operator
25 Safety Induction for Operator

26 Others

Signature & Name Signature & Name of Contractor's Concern

of Operator: Engineer

Signature & Name of Contractor's Safety Officer

Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – All rights reserved

Page 452 of 1449

 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 101 of 102
AT CONSTRUCTION SITES

FORMAT NO. : HSE-24 REV 0

Boom Lift Inspection Checklist

Name of Contractor: Project:

Name of Work: Job No:

Vehicle Identification/Registration No: Date:

Remarks &
Sr. No. Description Observation
Suggestions

Operating and emergency controls are in proper working

1
condition, EMO button or Emergency Stop Device
Functional upper drive control interlock (i.e. foot pedal,
2
spring lock, or two hand controls)
3 Emergency Lowering function operates properly
Lower operating controls successfully override the upper
4
controls
Both upper and lower controls are adequately protected
5
from inadvertent operation.
Control panel is clean & all buttons/switches are clearly
6
visible (no paint over spray, etc.)
All switch & mechanical guards are in good condition and
7
properly installed
8 All Safety Indicator lights work
Drive controls function properly & accurately labelled
9
(up, down, right, left, forward, back)
10 Motion alarms are functional

11 Safety decals are in place and readable

Guardrails and anchor points are in place, and in good
12
condition
Work platform & extension slides are clean, dry, & clear
13
of debris
Work platform extension slides in and out freely with
14 safety locking pins in place to lock setting on models with
extension platforms.
Any defects such as cracked welds, fuel leaks, hydraulic
15
leaks, damaged control cables or wire harness, etc.
16 Braking devices are operating properly
The manufacturer’s operations manual is stored on AWP
17
(in all languages of the operators)
18 Oil level, Hydraulic Oil Level, Fuel Level, Coolant Level

19 Battery Charge
Outriggers in place or functioning. Associated alarms
20
working

Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – All rights reserved

Page 453 of 1449

 STANDARD SPECIFICATION FOR STANDARD SPECIFICATION No.
HEALTH, SAFETY & 6-82-0001 Rev. 8
ENVIRONMENTAL MANAGEMENT
Page 102 of 102
AT CONSTRUCTION SITES

Tyres and wheels are in good condition, with adequate air

21
pressure if pneumatic
22 Wheel chokes are present and are used whenever required

23 Moving & rotating parts guarded

24 Load chart provided

25 Fire Extinguisher
Spark Arrestor, if operated by using fuel (For Running
26
Refinery/ Petrochemical/ Chemical Plant)
27 Serial number plate with Load capacity

28 TPI Certificate

29 Colour Coding

30 Insurance
Pre Medical Check-up& Periodic Medical check-up
31
(every 6 months) including vision test for Operator
32 Safety Induction for Operator

33 Others

Signature & Name of Signature & Name of

Operator: Contractor's Concern
Engineer

Signature & Name of Contractor's Safety

Officer

Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – All rights reserved

Page 454 of 1449

 diarg INGNEERS elN1ALIMITED
SAFETY MEASURES FOR STANDARD No.
ELECTRICAL INSTALLATIONS 7-51-0332 Rev. 3
(A Govt. of India Undertaking)
DURING CONSTRUCTION Page 1 of 2

ELECTRICAL POWER IS THE MAINSTAY OF ANY CONSTRUCTION ACTIVITY. AT THE SAME TIME IT REQUIRES
UTMOST CARE IN IT'S UTILISATION TO AVOID ACCIDENTS DUE TO ELECTRICAL SHOCK, FIRE INCIDENTS OR
ELECTRIC SHORT CIRCUITS. EXPOSURE OF ELECTRICAL INSTALLATION TO ADVERSE ENVIRONMENTAL
CONDITIONS INCREASE THE RISK OF SUCH ACCIDENTS. HENCE IT IS NECESSARY TO TAKE EXTRA
PRECAUTIONS FOR SUCH INSTALLATIONS TO ENSURE SAFETY OF PERSONNEL AND EQUIPMENT. THIS
STANDARD ADDRESSES THE SAFETY MEASURES REQUIRED TO BE ADOPTED FOR THE ELECTRICAL
INSTALLATIONS BY ALL CONTRACTORS DURING CONSTRUCTION PHASE.

1. ALL ELECTRICAL CONNECTIONS/WORK FOR ELECTRICAL INSTALLATIONS SHALL BE CARRIED OUT AS PER
PROVISIONS OF THE LATEST REVISION OF THE FOLLOWING CODES AND STANDARDS IN ADDITION TO THE
REQUIREMENTS OF STATUTORY AUTHORITIES AND CEA REGULATIONS-2010.
OISD—STD-173 : FIRE PREVENTION AND PROTECTION SYSTEM FOR ELECTRICAL INSTALLATIONS.
OISD—STD-192 : SAFETY PRACTICE DURING CONSTRUCTION.
SP-30 (BIS) : NATIONAL ELECTRIC CODE.
THE INSTALLATION SHALL HAVE APPROVAL FROM CONCERNED STATUTORY AUTHORITIES.

2. ALL ELECTRICAL CONNECTIONS SHALL BE DONE BY AN ELECTRICIAN WITH VALID LICENCE AND TO THE
SATISFACTION OF ENGINEER—IN—CHARGE.

3. ONE COMPETENT UCENCED ELECTRICIAN SHALL BE MADE AVAILABLE BY CONTRACTOR AT SITE ROUND
THE CLOCK TO ATTEND TO THE NORMAL/EMERGENCY JOBS.

4. ALL SWITCH BOARDS/WELDING MACHINES SHALL BE KEPT IN WELL VENTILATED & COVERED SHED.
THE SHED SHALL BE ELEVATED TO AVOID WATER LOGGING. NO FLAMMABLE MATERIALS SHALL BE
USED FOR CONSTRUCTING THE SHED. ALSO FLAMMABLE MATERIALS SHALL NOT BE STORED IN AND
AROUND ELECTRICAL EQUIPMENT/SWITCHBOARD. ADEQUATE CLEARANCES AND OPERATIONAL SPACE
SHALL BE PROVIDED AROUND THE EQUIPMENT.

5. FIRE EXTINGUISHERS AND INSULATING MATS SHALL BE PROVIDED IN ALL POWER DISTRIBUTION CENTERS.

6. TEMPORARY ELECTRICAL EQUIPMENT SHALL NOT BE EMPLOYED IN HAZARDOUS AREAS WITHOUT OBTAINING
SAFETY PERMIT.

7. PROPER HOUSE KEEPING SHALL BE DONE AROUND THE ELECTRICAL INSTALLATIONS.

8. ALL TEMPORARY INSTALLATIONS SHALL BE TESTED BEFORE ENERGISING, TO ENSURE PROPER

EARTHING, BONDING, SUITABILITY OF PROTECTION SYSTEM, ADEQUACY OF FEEDERS/CABLES ETC.

9. ALL WELDERS SHALL USE HAND GLOVES IRRESPECTIVE OF HOLDER VOLTAGE.

10. MULTIUNGUAL (ENGLISH, HINDI AND LOCAL LANGUAGE) CAUTION BOARDS, SHOCK TREATMENT CHARTS
AND INSTRUCTION PLATE CONTAINING LUCATION OF ISOLATION POINT FOR INCOMING SUPPLY, NAME
& TELEPHONE NO. OF CONTACT PERSON IN EMERGENCY SHALL BE PROVIDED IN SUBSTATIONS AND
NEAR ALL DISTRIBUTION BOARDS/LOCAL PANELS.

11. OPERATION OF EARTH LEAKAGE DEVICE SHALL BE CHECKED REGULARLY BY TEMPORARILY CONNECTING
SERIES TEST LAMP (2 BULBS OF EQUAL RATING CONNECTED IN SERIES) BETWEEN PHASE AND EARTH.

12. THE FOLLOWING DESIGN FEATURES SHALL BE ENSURED FOR ALL ELECTRICAL INSTALLATIONS DURING
CONSTRUCTION PHASE.

12.1 EACH INSTALLATION SHALL HAVE A MAIN SWITCH WITH A PROTECTIVE DEVICE, INSTALLED IN AN
ENCLOSURE ADJACENT TO THE METERING POINT. THE OPERATING HEIGHT OF THE MAIN SWITCH
SHALL NOT EXCEED 1.5 M. THE MAIN SWITCH SHALL BE CONNECTED TO THE POINT OF SUPPLY
BY MEANS OF ARMOURED CABLE.

12.2 THE OUTGOING FEEDERS SHALL BE DOUBLE OR TRIPLE POLE SWITCHES WITH FUSES/MCBs. LOADS
IN A THREE PHASE CIRCUIT SHALL BE BALANCED AS FAR AS POSSIBLE AND LOAD ON NEUTRAL
SHOULD NOT EXCEED 20% OF LOAD IN THE PHASE.

3 08.11.16 REVISED & ISSUED AS STANDARD

2 02.03.12 REAFFIRMED & ISSUED BP RKS/RSC UAP/JMS DM
Rev. Prepared Checked Stds. Committee Stds. Bureau
Date Purpose Convenor Chairman
No. by by
Approved by
Format No. 8-00-0001-F4 Rev.O Copyright EIL - All rights reserved

Page 455 of 1449

 SAFETY MEASURES FOR STANDARD No.
ENCIMERS
eitrigeNDIA MEM
POINI111111111111111111111) (A Govt. of India Undertaking)
ELECTRICAL INSTALLATIONS 7-51-0332 Rev. 3
DURING CONSTRUCTION Page 2 of 2

12.3 THE INSTALLATION SHALL BE ADEQUATELY PROTECTED AGAINST OVERLOAD, SHORT CIRCUIT AND EARTH
LEAKAGE BY THE USE OF SUITABLE PROTECTIVE DEVICES. FUSES WHEREVER USED SHALL BE HRC TYPE.
USE OF REWIRABLE FUSES SHALL BE STRICTLY PROHIBITED. THE EARTH LEAKAGE DEVICE SHALL HAVE
AN OPERATING CURRENT NOT EXCEEDING 30 mA.

12.4 ALL CONNECTIONS TO THE HANDTOOLS/WELDING RECEPTACLES SHALL BE TAKEN THROUGH PROPER
SWITCHES, SOCKETS AND PLUGS.

12.5 ALL SINGLE PHASE SOCKETS SHALL BE MINIMUM 3 PIN TYPE ONLY. ALL UNUSED SOCKETS SHALL BE
PROVIDED WITH SOCKET CAPS.

12.6 ONLY 3 CORE (P+N+E) OVERALL SHEATHED FLEXIBLE CABLES WITH MINIMUM CONDUCTOR SIZE OF
2
1.5 MM COPPER SHALL BE USED FOR ALL HAND TOOLS.

12.7 ONLY METALLIC DISTRIBUTION BOXES WITH DOUBLE EARTHING SHALL BE USED AT SITE. NO WOODEN
BOXES SHALL BE USED.

12.8 ALL POWER CABLES SHALL BE TERMINATED WITH COMPRESSION TYPE CABLE GLANDS. LUGS SHALL BE
USED FOR MULTISTRAND WIRES/CABLES HAVING MUTISTRAND/SOUD CONDUCTOR.

12.9 CABLES SHALL BE FREE FROM ANY INSULATION DAMAGE.

12.10 CABLES SHALL BE LAID IN UNDERGROUND AT A MINIMUM DEPTH OF 750 MM, FOR LV & CONTROLS
AND 900MM FOR HV CABLES COVERED WITH SAND, BRICK AND SOIL FOR ENSURING MECHANICAL
PROTECTION. CABLES SHALL NOT BE LAID IN WATER LOGGED AREA AS FAR AS PRACTICABLE.
CABLE ROUTE MARKERS SHALL BE PROVIDED AT EVERY 25 M OF BURIED TRENCH ROUTE. WHEN
LAID ABOVE GROUND, CABLES SHALL BE PROPERLY CLEATED OR SUPPORTED ON RIGID POLES OF
ATLEAST 2.1 M HIGH. MINIMUM HEAD CLEARANCE OF 6 METERS SHALL BE PROVIDED AT ROAD CROSSING.

12.11 UNDER GROUND CABLES SHALL NOT BE ALLOWED TO CROSS THE ROADS WITHOUT PIPE SLEEVE.

12.12 ALL CABLE JOINTS SHALL BE DONE WITH PROPER JOINTING KIT. NO TAPED/TEMPORARY JOINTS SHALL
BE USED.

12.13 AN INDEPENDENT EARTHING FACILITY SHOULD PREFERABLY BE ESTABLISHED WITHIN THE TEMPORARY
INSTALLATION PREMISES. ALL APPLIANCES AND EQUIPMENT SHALL BE ADEQUATELY EARTHED. IN CASE
ARMOURED CABLES ARE USED, THE ARMOUR SHALL BE BONDED TO THE EARTHING SYSTEM.

12.14 ALL CABLES AND WIRE ROPE USED FOR EARTH CONNECTIONS SHALL BE TERMINATED THROUGH TINNED
COPPER LUGS.

12.15 IN CASE OF LOCAL EARTHING, EARTH ELECTRODES SHALL BE BURIED NEAR THE SUPPLY POINT AND
EARTH CONTINUITY WIRE SHALL BE CONNECTED TO LOCAL EARTH PLATE FOR FURTHER DISTRIBUTION
TO VARIOUS APPLIANCES. ALL INSULATED WIRES FOR EARTH CONNECTION SHALL HAVE INSULATION OF
GREEN COLOUR.

12.16 SEPARATE CORE SHALL BE PROVIDED FOR NEUTRAL. EARTH/STRUCTURES SHALL NOT BE USED AS A
NEUTRAL IN ANY CASE.

12.17 ON/OFF POSITION OF ALL SWITCHES SHALL BE CLEARLY DESIGNATED/PAINTED FOR EASY ISOLATION
IN EMERGENCY.

13. ALL INSULATIONS AND ELECTRICAL INSTALLATIONS SHALL BE INSPECTED BY ENGINEER-IN-CHARGE

ATLEAST ONCE IN A MONTH.

3 08.11.16 REVISED & ISSUED AS STANDARD

2 02.03.12 REAFFIRMED & ISSUED BP RKS/RSC UAP/JMS DM

Rev. Prepared Checked Stds. Committee Stds. Bureau
Date Purpose Convenor Chairman
No by by
Approved by
Format No. 8-00-0001-F4 Rev.O Copyright EIL - All rights reserved

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

SPECIFICATION FOR SCAFFOLDING

SYSTEM
AND
GUIDELINES FOR SAFETY SIGNAGE,
POSTERS, BANNERS AND PERSONAL
PROTECTION EQUIPMENTS (PPE’s)
[ANNEXURE – VIII C TO SPECIAL CONDITIONS OF CONTRACT]

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

1. SPECIFICATION FOR SCAFFOLDING SYSTEM

1.1 General:
This section identifies the minimum specifications and standards to be followed in
scaffolding system including scaffolds, ladders, ramps, gangways, stairways,
platforms, etc. The requirements are to be implemented by the contractor within the
quoted price itself and no additional amount shall be payable on this account.

1.2 Type of Scaffolding system:

The scaffolding system shall be fully painted or galvanised multi-purpose steel scaffold
system suitable for providing general access or working platform for and supporting
vertical loads of various construction works and conforming to IS 2750, IS 3696 (Part 1
and 2) and IS 4014 (Part 1 and 2) as applicable.

1.3 Material of Scaffolding system:

The material and finish of Steel scaffolding system shall conform to IS 2750 and IS
4014 Part 1.Bamboo or wooden scaffolding system shall not be allowed.

Separate specific approval shall be taken by the contractor from Engineer in charge for
use of suspended or slung scaffolding.

1.4 Erection of Scaffolding:

1.4.1 Rigid Scaffolds shall be provided for all works that cannot be safely performed from the
ground, or from solid & construction.

1.4.2 Scaffolding arrangement shall be designed and implemented conforming to IS 4014

Part 2 and IS 3696 Part 1 & 2. For scaffolding arrangement meant for supporting loads
of slabs, beams etc., contractor shall submit the design calculations of the proposed
scaffolding arrangement to Engineer in Charge for approval.

1.4.3 The ground or supporting structure for a scaffold should be adequate to carry and
disperse the load imposed both locally at each standard and, in general, to carry the
design loads of the scaffold without any settlement.

1.4.4 The displacement of the bottom of any standard or upright shall, unless prevented in
some other sufficient way, be prevented by either of the methods listed below as per
relevant IS Code:
a) by sinking the standard or upright a sufficient distance into ground; or
b) by placing the standard or upright on an adequate base plate on top of timber
sole plate in a manner to prevent slipping or sinking.

1.4.5 Erection, alteration and dismantling (in part of full) of every scaffold shall be carried out
under the supervision of Contractor’s Safety Officer.

1.4.6 Subject to provisions as mentioned herein, no scaffold shall be used unless:

a) it has been inspected by Contractor’s Safety Officer upon delivery of material at

site and before using the same in works;

b) it has been inspected by Contractor’s Safety Officer since exposure to weather

conditions ( occurring after material has been brought at site and cleared by
CONTRACTOR’S Safety Officer for use in works), if such weather condition is
likely to have affected its stability or to have displaced any part;

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

c) it has been inspected by Contractor’s Safety Officer within the immediately

preceding seven days;

d) a report of the results of any such inspection certifying that the scaffold is
suitable for use signed by the person making the inspection has been entered
into a register to be kept at the worksite.

1.4.7 Every scaffold shall be securely supported or suspended and shall where necessary
be sufficiently and properly strutted or braced to ensure stability and, unless it is
properly designed and constructed as an independent scaffold, shall be rigidly
connected with the building. Suitable anchoring arrangement in the building shall be
carried out after approval by Engineer in Charge.

1.4.8 All structures and appliances used as supports for scaffolds, working platforms,
stairways, gangways or ramps shall be of sound construction, have a firm footing or be
firmly supported, and shall wherever necessary be sufficiently and properly strutted or
braced to ensure stability.

1.5 Means of access:

Safe and convenient means of access as defined in Cl. No. 6 of IS 3696 Part 1 shall
be provided to all platform levels of scaffolds and additionally wherever required by
Engineer in Charge.

a) Ladders:
Material of ladders shall be as mentioned in Cl. No. 5.1 of IS 3696 Part 2. Other
specifications, shall be as IS 3696 Part 1 &2.

b) Ramps or Gangways:
Ramps or Gangways shall be as IS 3696 Part 1 and IS 4014 Part 2.

c) Stairways:
For scaffolds exceeding 4 m height, stairways shall be provided conforming to IS 3696
Part 1 and IS 4014 Part 2.

1.6 Guard-rails, Toe-boards, Hand-rails, etc. for Gangways, Ramps and stairs:
Shall be as per IS 4014 Part 2.

1.7 Protection from Falling Objects:

To protect workers on lower platform/ levels against falling objects from higher levels,
overhead protection should be provided on the scaffold. This protection should not be
more than 3 m above the platform/floor and should be screen or canopy in form of
planking, safety net (with a mesh size of 25 mm) or other suitable material as
approved by Engineer In charge.

1.8 Safety requirements :

All measures and requirements given in IS 4014 Part 2 and IS 3696 part 1 & 2 shall be
followed.

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

1.9 Indicative scaffolding arrangements :

Some of the typical scaffolding arrangements/ system that may be implemented are as
given below. Arrangements similar to these can also be followed after taking specific
approval from Engineer in Charge.

Fig. 1- Examples of Clamping or wedging arrangement

Fig. 2- Layout of plane frame access scaffold

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Fig. 3- Mobile access tower

Fig. 4- Independently tied metal scaffold

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Fig. 5- Metal putlog scaffold

Fig. 6- Safety Net in Use

2. GUIDELINE FOR SAFETY SIGNAGE, POSTERS, BANNERS TO BE DISPLAYED

AT SITE

2.1 The contractor shall ensure to display at construction site, site office and at prominent
locations ample numbers of good quality safety signs, posters, banners, HSE slogans,
Speed Limits, Area Demarcation (viz. Hazardous Area, Deep excavation, Assembly
point, etc.), various do’s & don’ts, HSE Policy, caution boards, list of hospitals,
emergency services available, etc., in English, Hindi and local language and in ample

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

numbers and sizes as directed by Engineer in-charge and throughout the currency of
this contract including replacement of the same time to time as and when required.

2.2 The list/ layout of such signage shall be submitted by the Contractor for approval of
Engineer in Charge before implementation.

2.3 Contractor shall ensure to utilize and implement, to the extent possible, the safety
signage and posters published by National Safety Council (India).

2.4 The signage/ posters/ banners(large size) shall be mounted on painted MS posts
embedded in earth in PCC 1:2:4 or hung on wall with suitable arrangement as
approved by Engineer-in charge. Small size signage shall be framed and displayed.
Flex, acrylic media, photo-luminescent material, painted boards shall be allowed.
Displays in form of printouts on paper shall not be allowed.

2.5 The above provisions shall be implemented by the contractor within the quoted price
itself and no additional amount shall be payable on this account.

3. GUIDELINES FOR AND PERSONAL PROTECTION EQUIPMENTS (PPE’s)

3.1 In addition to the provisions stipulated in the Bidding document, Contractor shall
ensure that all workmen and supervisory personnel deployed by the Contractor within
the project premises shall be equipped with mandatory Personal Protection
Equipments (PPE’s) as specified herein.

3.2 Samples of PPE’s proposed to be used by the Contractor shall be submitted by the
contractor to Engineer in Charge for approval along with test certificates,
Manufacturer’s Certificates as required by Engineer in Charge. Contractor shall use
the PPE’s as per samples approved by Engineer in Charge.

Sl. Work Mandatory

Broad Specifications
No. Description PPE’s
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
1 Excavation  The shoe shall be conforming to IS:
15298.
Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II).
 The shoe shall be conforming to IS:
15298
Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II).
Working at height Safety Belt  Belt shall conform to IS: 3521.
2
more than 2 m
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
Fall arrestor  As per relevant Indian/ international

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Sl. Work Mandatory

Broad Specifications
No. Description PPE’s
standard
Full body safety
harness
 Shall conform to IS 3521
including shock
 Connector shall conform to EN 362 if
absorbers and
Restrain not specified in IS
Lanyard
 Rope Grab shall conform to EN 353-
Rope Grab Part 2.
 Markings shall be as per EN 365.
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
 Gum Boot shall conform to IS:
Gum Boot
12254.
 Light weight protective goggles with
Polycarbonate wrap around frame,
with anti-scratch, anti-fog with
3 Dewatering works polycarbonate lens with UV
protection and protection against
Goggles
dust and flying objects, having inbuilt
nose bridge and non-slip soft
temple adjustment.
 Goggles shall conform to EN 166
and EN 170 or ANSI Z 87.1.
 Gloves shall conform to IS: 6994
Gloves (Part-I) OR Gloves shall conform to
EN 374 and EN 388.
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
Pump/ pressure decided by Engineer in charge.
4 gauge Operation/  The shoe shall be conforming to IS:
Testing 15298
Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II).
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
 Gum Boot shall conform to IS:
Gum Boot
12254.

5 RCC Works  Light weight protective goggles with

Polycarbonate wrap around frame,
with anti-scratch, anti-fog with
Goggles polycarbonate lens with UV
protection and protection against
dust and flying objects, having inbuilt
nose bridge and non-slip soft
temple adjustment.

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Sl. Work Mandatory

Broad Specifications
No. Description PPE’s
 Goggles shall conform to EN 166
and EN 170 or ANSI Z 87.1.
 Gloves shall conform to IS: 6994
Gloves (Part-I) OR Gloves shall conform to
EN 374 and EN 388.
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
 The shoe shall be conforming to IS:
15298.
Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II).
 Light weight protective goggles with
Polycarbonate wrap around frame,
with anti-scratch, anti-fog with
polycarbonate lens with UV
6 Painting protection and protection against
Goggles
dust and flying objects, having inbuilt
nose bridge and non-slip soft
temple adjustment.
 Goggles shall conform to EN 166
and EN 170 or ANSI Z 87.1.
 Gloves shall conform to IS: 6994
Gloves (Part-I)-1973 OR Gloves shall
conform to EN 374 and EN 388.
Apron  Suit shall conform to IS: 4501.
 Half air mask shall conform to EN
Half Face Mark
140.
Welding helmet
with welding
shield  It shall conform to EN 175.
OR  Ocular marking shall be as per 9.2 of
Welding shield EN 166.
attachable to
7 Welding Safety Helmet
 The shoe shall be conforming to IS:
15298
Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II)-2011.
 It shall conform to EN ISO: 11611
Apron
with all markings.
 For using as curtain against sparks
generated. Fire retardant blanket
Arc welding, gas woven from ceramic fiber yarn
Fire Retardant
8 cutting and reinforced with SS304 wire. Other
Blanket
grinding works specifications are as follows:
a). Thickness: 3.0 mm min.
a) Width: 1-2 mapprox..

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Sl. Work Mandatory

Broad Specifications
No. Description PPE’s
b) Length: As specified in roll
c) Weight: 1500 GSM
d) Max use temperature: 12600C P P

e) Anchor Methods: Eyelets along

all four sides at an interval of two
feet for anchorage.
f) Test certificate: Fire retardant
test report as per IS: 11871 to be
submitted.
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
 The shoe shall be conforming to IS:
15298
9 Masonry works Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II).
 Gloves shall conform to IS: 6994
Gloves (Part-I) OR Gloves shall conform to
EN 374 and EN 388.
 The shoe shall be conforming to
IS:15298
Safety Shoe
 Safety Shoe shall have marking as
Electrical works/ per IS: 15298 (Part II).
works related to
 Gloves shall conform to IS: 6994
10 electric current
Gloves (Part-I)-1973 OR Gloves shall
carrying
conform to EN 374 and EN 388.
equipments
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
 Helmet shall conform to IS: 2925.
Safety Helmet  Colour code shall be applicable as
decided by Engineer in charge.
 The shoe shall be conforming to IS:
15298
Safety Shoe
 Safety Shoe shall have marking as
per IS: 15298 (Part II).
 Dialectic made of high impact
Operation of DG polyproplene with multi-position ear
and similar noise cups for greater comfort & fit and
11
making approved by ANSI.
equipment
 It should have wide forked head
Ear muffs band to create a comfortable and
consistent air seal.
 Noise Reduction Rating shall be
checked regularly to ensure
exposure of noise within permissible
limits.

Gloves  Gloves shall conform to IS: 6994

(Part-I) OR Gloves shall conform to

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 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Sl. Work Mandatory

Broad Specifications
No. Description PPE’s
EN 374 and EN 388.
 Gum Boot shall conform to IS:
12 Horticulture works Gum Boot
12254.
 3M 9004 IN TYPE Dust/ Mist
Respirator, with an Electrostatic
Gas Mask filter for a high filtering efficiency
against 0.3 micron sized particulates

Barricading tape shall be of Double

Layers having width of 4 Inch,
Others PPE’s (as
14 Thickness not less than 25 Micron,
per requirement)
Barricading printed on either side, Red & White
Tape Colour Cross Strip, in White Strip
"CAUTION" / “DANGER”/ “MEN AT
WORK” / “WORK IN PROGRESS” write
Up in Red Colour.
Reflective Reflective Jacket 1" tape Orange and
Jacket green.

3.3 The above PPE’s have been specified as general guidelines for ensuring safety of
workmen and supervisory personnel. Wherever required, or if instructed by Engineer in
charge, the contractor shall ensure use of additional PPE’s as per the requirement of
the work for ensuring safety of workmen and supervisory personnel.

3.4 In addition to above, the contractor shall ensure implementation of recommendations

of IS 13416 wherever applicable and required as preventive measures against hazards
at workplaces - Falling material hazards prevention (Part 1) and Fall Prevention (Part
2).

3.5 The above provisions shall be implemented by the contractor within the Contract price
and no additional amount shall be payable on this account.

3.6 Dust prevention screens shall be used by the contractor wherever required and
directed by Engineer in Charge.

3.7 Concave mirrors and speed breakers shall be installed by the contractor at
strategically location as directed by Engineer in Charge.

Page 467 of 1449

 Project: Phase II of HPCL's Green R&D Centre at Bengaluru Annexure-IX to SCC
Job No. : B226 Client : HPCL
Work: 2 MW AC Solar Photovoltaic Power Plant Page 1 of 6

FORMATS

[ANNEXURE- IX TO SPECIAL CONDITIONS

OF CONTRACT]

Page 468 of 1449

 Project: Phase II of HPCL's Green R&D Centre at Bengaluru Annexure-IX to SCC
Job No. : B226 Client : HPCL
Work: 2 MW AC Solar Photovoltaic Power Plant Page 2 of 6

FORMAT-I

INTIMATION REGARDING SYSTEM COMPLETION

PROJECT: CUSTOMER:
UNIT:

Following system/sub-system has been mechanically completed in all respects with exceptions
noted below. The system/sub-system can be taken up for checking and preparation of checklist.

SYSTEM NO.

SYSTEM DESCRIPTION:

EXCEPTIONS:

SIGNATURE
DATE
CONTRACTOR’S CONSTRUCTION:
CO-ORDINATOR

The system is ready/ not ready for Check listing

PMC/EIL:

Page 469 of 1449

 Project: Phase II of HPCL's Green R&D Centre at Bengaluru Annexure-IX to SCC
Job No. : B226 Client : HPCL
Work: 2 MW AC Solar Photovoltaic Power Plant

FORMAT-II

CHECKLIST

PROJECT: CUSTOMER: UNIT:

SYSTEM/SUB-SYSTEM

CHECKLISTTYPE PRELIMINARY/FINAL
SL.NO. CHECKLISTITEMS REMARKS

SIGNATURE DATE
Owner/EIL:

Page 470 of 1449

 Project: Phase II of HPCL's Green R&D Centre at Bengaluru Annexure-IX to SCC
Job No. : B226 Client : HPCL
Work: 2 MW AC Solar Photovoltaic Power Plant

FORMAT-III

READY FOR PRE-COMMISSIONING CERTIFICATE

PROJECT: CUSTOMER: UNIT:

SYSTEM/SUB-SYSTEM
This is to certify that the following Plant/system/sub-system as detailed below is completely
installed and all the Checklist points are carried out except for minor details s given in the
attached list.

DESCRIPTION ON PLANT/SECTION/SUB-SECTION

SIGNATURE DATE
CONTRACTOR’SCONTRACTION
CO-ORDINATOR:

CONTRACTOR’SCOMMISSIONING
CO-ORDINATOR:

The system is ready/ not ready for Check listing

PMC/EIL:

Page 471 of 1449

 Project: Phase II of HPCL's Green R&D Centre at Bengaluru Annexure-IX to SCC
Job No. : B226 Client : HPCL
Work: 2 MW AC Solar Photovoltaic Power Plant

FORMAT-IV

READY FOR COMMISSIONING CERTIFICATE

PROJECT: CUSTOMER: UNIT:

SYSTEM/SUB-SYSTEM

This is to certify that all the necessary pre-commissioning activities for the system/sub-system
as detailed below have been completed and the system/sub-system is ready for commissioning
except for he minor details as given below which will not effect the commissioning trial runs.
DESCRIPTION ON PLANT/SECTION/SUB-SECTION

SIGNATURE
DATE

CONTRACTOR’S COMMISSIONING:
CO-ORDINATOR

SIGNATURE
DATE
PMC/EIL:

Page 472 of 1449

 Project: Phase II of HPCL's Green R&D Centre at Bengaluru Annexure-IX to SCC
Job No. : B226 Client : HPCL
Work: 2 MW AC Solar Photovoltaic Power Plant

FORMAT-V

COMPLETION OF COMMISSIONING CERTIFICATE

PROJECT: CUSTOMER: UNIT:

SYSTEM/SUB-SYSTEM

This is to certify that the system/sub-system as detailed below has been successfully
commissioned and is under operational control of Client’s Production department. The minor
items, which will not effect the normal operation of the system/sub-system, are given in the
attached list.

DESCRIPTION ON PLANT/SECTION/SUB-SECTION

SIGNATURE
DATE

CONTRACTOR’S COMMISSIONING:
CO-ORDINATOR

SIGNATURE
DATE
Owner/EIL:

Page 473 of 1449

 Client : HPCL, Bengaluru Annexure-XII to SCC
Work: 2 MW AC Solar Photovoltaic Power Plant Page 1 of 2

FORMAT FOR SUB-CONTRACTOR

(ANNEXURE – XII TO SPECIAL CONDITIONS OF CONTRACT)

__________________________________________________________________________________________________________________________________
Engineers India Ltd, New Delhi Page 1 of 2

Page 474 of 1449

 Client : HPCL, Bengaluru Annexure-XII to SCC
Work: 2 MW AC Solar Photovoltaic Power Plant Page 2 of 2

APPROVAL OF CONSTRUCTION SUB-CONTRACTOR

1. NAME OF MAIN CONTRACTOR :
2. NAME OF WORK, LOCATION :
3. NAME OF PROPOSED :
SUB-CONTRACTOR
4. SCOPE OF WORK PROPOSED TO BE SUB- :
CONTRACTED (BRIEF)
5. ESTIMATED VALUE OF THE PROPOSED :
WORK TO BE SUB-CONTRACTED (INR):
6. QUALIFYING CRITERIA FOR SUB- :
CONTRACTOR:
6.1 Similar Work experience : :
i) 1 (One) Contract of 80% or 2 (two) contracts of :
50 % OR 3 (three) contracts of 40% each of
estimated value of proposed work to be sub-
contracted :
ii) Annual Turnover : Average Annual Financial :
st
Turnover during the last 3 years, ending 31
March, of the previous financial year, should be
at least 30% of the estimated cost of proposed
work to be sub-contracted
iii) Positive Networth as per latest annual balance :
sheet/ Profit & loss account:
7. EXPERIENCE AND FINANCIAL DETAILS OF :
PROPOSED SUB-CONTRACTOR
i) Contract Value of similar work executed (as :
evidenced by work Order & Completion
Certificate) During the last 7 years
ii) Average Annual Turnover during last 3(three) :
years (as evidenced by Balance Sheets)
iii) Networth as per latest annual balance sheet/ :
Profit & loss account
8 CRITERIA FOR QUALIFICATION OF SUB- :
CONTRACTOR
i) Sl.No. 7(i) > 6 (i) : YES / NO

ii) Sl.No. 7 (ii) > 6 (ii) : YES / NO

iii) Sl.No. 7 (iii) > 0 : YES / NO

9 Based on above information, we M/s_____________________________ (Name of Main Contractor)

propose M/s.___________________________________ (Name of proposed sub-contractor) as our
sub-contractor for the above mentioned works. We understand that notwithstanding above approval,
we shall remain fully responsible for the performance of the said sub-contractor and any failure of the
sub-contractor shall not absolve/relieve us of our responsibility to complete the works as per the
terms and conditions of the Contract.
NOTE: Contractor to fill all the details in the above proforma. Further Contractor shall also fill-in the
details at Sl.No.5 above based on the estimated value of the proposed work to be subcontracted.

(STAMP & SIGNATURE OF CONTRACTOR)

__________________________________________________________________________________________________________________________________
Engineers India Ltd, New Delhi Page 2 of 2

Page 475 of 1449

 CALIBRATION REQUIREMENT AT SITE
(ANNEXURE – XIII TO SPECIAL CONDITIONS OF CONTRACT)

__________________________________________________________________________________________________________________________________
Engineers India Ltd, New Delhi Page 1 of 1

Page 476 of 1449

 CALIBRATION REQUIREMENTS OF STANDARD No.
151MTRY ENGINEERS MONITORING AND MESURING DEVICES AT
INDIA LIMITED 7-82-0002 Rev. 0
*igiriaRteg, (A Govt of India Undertaking) CONSTRUCTION SITES Page 1 of 5

1-3=fro-r r4-4- urT PdRicril

1 cHILIA
armeicbdi

CALIBRATION REQUIREMENTS OF
MONITORING AND MEASURING
DEVICES AT CONSTRUCTION SITES

'3-
0 28.04.2015 Issued as Standard
DJ /k MD SC
Standards Standards
Rev. Prepared Checked Committee Bureau
Date Purpose Convenor Chairman
No by by
Approved by

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

Page 477 of 1449

 lafaZIE'T CALIBRATION REQUIREMENTS OF STANDARD No.
ENGINEERS
5.ge1105ieg INDIA LIMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
141R7f ERP12 051.740,71)
(AGO
of
In AT CONSTRUCTION SITES
Undertaking)
Page 2 of 5

Abbreviations:

ABS ABS Consultancy

BIS Bureau of Indian Standards
BV Bureau Veritas
CELL Certification Engineers International Ltd.
DNV Det Norske Veritas
IRS Indian Registrar for Shipping
LRS Llyod's Register Group Limited
NABL National Accreditation Board for Testing and Calibration Laboratories
PMI Positive Material Identification

Construction Standards Committee

Convenor: Sh. M Deshpande, ED (Construction)

Members: Sh. S N Bhatnagar, GM (Construction)

Sh. Rakesh Nanda, GM (Piping)
Sh. Rajeev Jain, DGM, (C&P)
Sh. Janak Kishore , DGM (Projects)
Sh. Ravindra Kumar , AGM (Construction)
Sh. D Jana, AGM (Construction)

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — An rights reserved

Page 478 of 1449

 ENGINEERS CALIBRATION REQUIREMENTS OF STANDARD No.
e.if fetiaieU INDIA UMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
Iffllerr eleasteaxamni) Inda
ovt of
IAG AT CONSTRUCTION SITES
Undertalong)
Page 3 of 5

Requirement for control of monitoring and measuring devices.

SI.
Description Calibration requirements Frequency Remarks
No.
A. Civil-Survey
Theodolite To check for permanent once in a year or Record to be
adjustments by traversing project duration maintained
and observing the closing whichever is earlier (See note below)
error
Levels To check by Backsight/ Every use Record to
Foresight readings, the be maintained
temporary adjustments of (See note below)
level
A.3. Steel measurement ---- ---- "Freemans"
tapes make or BIS
approved make
shall be used.
Mutilated, or
broken tapes
shall not be
used.
c. Marking on the
tape shall be
legible

A.4. Cross staff --- --- Same as 3b&3c

above
Distomat Actual Physical Before using Records to be
Verification at Site first time at site maintained
Total Station To check for permanent once in a year or Record to be
adjustments by traversing project duration maintained
and observing the closing whichever is earlier (See note below)
error,etc.
B. Civil Laboratory
All balances- Check for zero error Whenever used ---
Mechanical
Weigh Calibration of scales Once in three Records to be
Batcher/Batching Months maintained
Plant
Cube testing Calibration certificate from As per Records to be
machine manufacturers or from manufacturer maintained
reputed calibrating agency. specification or
once a year
whichever is earlier
Moisture Meter Calibration of scales 6 months Records to be
maintained

Note: If Error is found, it has to be sent to manufacturers or their authorized agents for
rectification and certification. Reputed calibrating agency shall be NABL
accredited for relevant testing.

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

Page 479 of 1449

 CALIBRATION REQUIREMENTS OF STANDARD No.
ENGINEERS
INDIA LIMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
1.27.1eResrv mows° (A Govt. of India Undertaking)
AT CONSTRUCTION SITES Page 4 of 5

Sl.
Description Calibration requirements Frequency Remarks
No.
C. Mechanical/ Electrical/Welding
C.1 Pressure Gauges Calibration certificate from Once in 6 months Records to be
reputed laboratories or maintained
calibrate by dead weight
testers with standard weights
or with master Gauge
C.2 Dial gauges Check for Zero Error Whenever used ---
C.3 Dead Weight Calibration from As per Records
Tester manufacturer or reputed manufacturer's (Calibration
Calibrating agency. recommendation or certificate) to
Calibration certificate shall once in a six month be maintained
not be older than one month whichever is
from the date of earlier.
mobilization.
C.4 Vernier caliper/ Check for Zero error Whenever used ---
screw gauge
C.5 Holiday tester Calibration from Once in 6 months Records to
manufacturer or reputed be maintained
calibrating agency or by
calibrating by zeep meter.

C.6 Elcometer Check with standard test Before use Records to

films supplied by the be maintained
manufactures
C.7 Universal Testing Calibration Certificate As per Records to
Machine from any reputed third party manufacturer's be maintained
inspection agency. viz, recommendation or
CEIL, LRS, BV, ABS, DNV once a year
or IRS. whichever is earlier
C.8 Charpy V-notch Calibration Certificate As per Records to be
Impact testing from any reputed third party manufacturer's maintained
machine inspection agency. viz, recommendation or
CEIL, LRS, BV, ABS, DNV once in a year
or IRS. whichever is earlier
C.9 Hardness Testing Check with the standard test Before use Records to be
Machine block supplied with the maintained
machine as per
manufacturer's
Recommendation
C.10 Chemical Analysis Check with the Before use Records to be
,ex :PMI etc. standard samples maintained
C.11 Various Digital Calibration Certificate from Once in Six Records to be
and Analog reputed laboratories or the Months or as per maintained
meters manufacturer manufacturer's
recommendation
whichever is
earlier.

Note: If Error is found, it has to be sent to manufacturers or their authorized agents for
rectification and certification. Reputed calibrating agency shall be NABL
accredited for relevant testing.

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

Page 480 of 1449

 CALIBRATION REQUIREMENTS OF STANDARD No.
lalfteq ENGINEERS
eig em Eitateg INDIA LIMITED MONITORING AND MEASURING DEVICES 7-82-0002 Rev. 0
1.41V, eleCAU mom) (A Govt of India Undertaking)
AT CONSTRUCTION SITES Page 5 of 5

SI.
Description Calibration requirements Frequency Remarks
No.
C.12 Variable current, Calibration Certificate from Once in Six Records to be
voltage and reputed months maintained
resistance laboratories
generators
C.13 Temperature/ Calibration from Once in Six Records to be
Pressure Recorders manufacturer or any months maintained
reputed calibrating
agency
C.15 Temperature Calibration Certificate Once in Six months To be discarded
gauges from reputed in case of damage
laboratories or malfunctioning
C.16 Thermocouples Manufacturer's Certificate or --- ---
Chemical Check
C.17 Vibration probes Calibration from Once in a year To be discarded
reputed laboratory in case of
damage or
malfunctioning
C.18 Decibel-meter Calibration from Once in a Year - do -
reputed laboratory

Note: If Error is found, it has to be sent to manufacturers or their agents for rectification
and certification & reputed laboratory shall be NABL accredited for relevant
testing.

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

Page 481 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

SPECIAL TERMS & CONDITIONS WITH

REGARD TO LABOUR LAW
COMPLIANCE
[ANNEXURE – XIV TO SPECIAL CONDITIONS OF CONTRACT]

Page 482 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

SPECIAL TERMS & CONDITIONS WITH REGARD TO LABOUR LAW

COMPLIANCE

 The contractor shall deploy suitably qualified persons for all the
jobs required to be carried out by him under this contract.

 The contractor shall provide number of manpower at the site

shown as mentioned in the scope of job, to carry out the required
jobs effectively.

 The person so appointed by the contractor shall not be construed

to be working under HPCL under any circumstancesand they shall
have no claim or right whatsoever to be absorbed in the
employment of HPCL at any time or under any circumstances or for
any reason whatsoever. The Contractor shall be solely responsible
for the employment or non-employment of his workforce. In case,
any dispute is raised by contract labourers, the Contractor shall
personally defend and indemnify HPCL in respect of any
consequence thereof. It is not at all intended to create relationship
of employer and employee between HPCL and the Contract Labour
or the Contractor. Under no circumstances, the facilities which are
being provided to the regular employees of HPCL shall be extended
to the Contract Labourers employed by the Contractor.

 No contract labour below the age of 18 (Eighteen) years and above

the age of 60 (Sixty) years shall be deployed on the work by the
Contractor at HPCL’s premises.

 The contractor shall furnish to HPCL, the particulars viz. Name,

Father’s Name, Age, Photograph, Local &Permanent Address,
Aadhar Card No. etc. of each of the workmen engaged by him, as
per the scope of job, in the premises of HPCL. The contractor shall
also arrange their antecedent verification from Police within a
period of 30 days from the date of commencement of work and
also ensure that they are medically fit for conduct for rendering the
requisite services.Contractor shall provide Medical Fitness
certificate of all the contract workmenissued by competent
authority before starting the job.

 The Contractor shall ensure that there is no shortage of manpower

at any point of time. Contractor shall provide suitable relieving
manpower in case of absenteeism of any contract labour deployed
by him so that there is no hamper in work and the contractor shall

Page 483 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

also ensure that the quality of service is not compromised.In case

the work / production is hampered because of failure of the
contractor to provide sufficient number of manpower at all times,
HPCL will make suitable alternative arrangement and all the cost to
be incurred by HPCL in this regard, will be debited to the
contractor. Further, necessary action will be taken against the
contractor for violation of terms and condition of the contract.

 The contractor shall ensure compliance of all applicable labor law

provisions including but not limited to the following, as per their
applicability:

 Factories Act, 1948 and Factories Rules of the State.

 Contract Labour (Regulation & Abolition) Act, 1970 and
Rules.
 Payment of Wages Act, 1936.
 Minimum Wages Act, 1948 and Rules.
 Employees Provident Funds & Miscellaneous Provisions Act,
1952.
 Employees’ State Insurance Act, 1948Employees
Compensation Act, 1923 (As applicable).
 Labour Welfare Fund Act.
 Payment of Bonus Act, 1965 and Rules.
 Child Labour (Prohibition and Regulation) Act, 1986
 Maternity Benefit Act, 1961
 Building & Other Construction Workers Act, 1996.
 Equal Remuneration Act, 1976.
 The Inter-State Migrant Workmen (Regulation of Employment
and Conditions of Service) Act, 1979.
 Sexual Harassment of Women at Workplace (Prevention,
Prohibition &Redressal) Act, 2013 (14 of 2013).

 The contractor shall maintain all books, registers, form & other
related documents which are prescribed under the applicable Acts/
labour laws &the Rules made thereunder.The contractor shall
ensure that all the Registers/Records, required to be maintained by
him, are duly updated and kept in HPCL’s premises so as to make
them available for inspection by Officials of HPCL and/or Statutory
Authorities at all times.

 The contractor shall arrange to obtain a valid license under the

Provisions of the Contract Labour (R&A) Act, 1970 and Central

Page 484 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Rules, 1971, if applicable and in such case, he shall be issued

FORM-III by HPCL.

 The contractor shall provide Identity Cards to his workmen in the

prescribed format.

 The contractor shall issue to each of his workmen, an “Employment

Card” in FORM XII, Rule 76 of the Contract Labour (Regulation &
Abolition) Central Rules, 1971 and shall submit the duly
acknowledged copy of Employment Card to HPCL.

 The contractor shall issue wage slips in FORM XIX, under Rule 78 of
the Contract Labour (R&A) Central Rules, 1971 to each of his
workmen.

 The contractor shall pay wages to his workmen either through E-

Payment mode or Cheque only, on or before 7th day of the following
month for every previous completed wage month. No wage
payment shall be made in cash or through any other mode.
Monthly Wages should reach the individual Bank Account of each
of the contract workman deployed by the contractor, on or before
7th day of each month for every completed previous month. The
contractor shall ensure that the Register of Wages maintained by
him is signed by an authorized officer of HPCL with the following
certification:

‘Certified that the amount shown in Column no.______ has been paid
to the workmen concerned in my presence on _______ at ______.’

 Contractor shall ensure payment of minimum wages as declared by

Central Government or State Government, whichever is higher as
per zone / category classification. The contractor shall also be
required to pay the differential of proportionate increase due to
revision in the minimum wages as notified by the Government
Authorities from time to time during the period of contract.

 Such differential amount arising out of revision in minimum wages

shall not be reimbursed by HPCL to the contractor, accordingly
while quoting for the tender, the contractor should take into
consideration the future increase in minimum wages as well.

 Contractor shall ensure to deposit PF &ESI amounts (i.e. Employer’s

share as well as Employee’s share) to the respective Authorities by

Page 485 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

15th of each month for every completed previous month. In case of

PF, contractor has to pay the contribution on actual Basic plus
DA(which is not less than minimum wages) and of in case ESI,
contractor shall pay contribution on all components (other than
exclusions as per definition of wages under ESI Act) including
Overtime, if any.

 The contractor shall arrange to remit EPF and ESI contributions

together with interest/damage, if any, on differential wages upon
revision in minimum wages payable to the workmen employed by
him.

 In case, the Contractor fails to deposit the contributions towards PF

&ESI in respect of contract labourers engaged by him at all or
makes short payment of contribution or delays the payment, HPCL
shall recover the said amounts alongwith applicable interest and
damages, from the bills of the contractor and shall pay the same to
the concerned authorities.

 The contractor shall pay minimum bonus to all his workmen @

8.33% of Rs. 7,000/- or the applicable minimum wages, as fixed by
the Appropriate Government, whichever is higher as per the
Payment of Bonus Act, 1965 as amended from time to time and
shall submit documentary evidence to this effect to HPCL.

 Contractor shall ensure leave with wages to the contract workmen

as per the provisions of the Factories Act and rules made
thereunder. As per provisions, the leave with wages may be
calculated @ 4.80 % of wages. Contractor shall ensure the same and
submit documentary evidence to this effect to HPCL.

 Contractor shall also ensure the payment of contribution in Labour

Welfare Fund on six monthly basis as per the provisions of the
Labour Welfare Fund Act submit documentary evidence to this
effect to HPCL.

 The Contractor shall at his own expense cover all the workmen
engaged by him under “Pradhan MantriSurakshaBimaYojna“ and
submit proof of the same to HPCL.

 The contractor shall ensure that none of its workmen are required
to actually work for more than eight hours (exclusive of break) in a
day and in the event of workmen being deployed for more than 8

Page 486 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

hours, they are paid overtime as per Factories Act, 1948 or any law
for the time being in force. In any event, such overtime shall not
exceed the maximum prescribed under any law for the time being
in force. It is clarified that if the contractor fails to maintain the
minimum number of contract workmen as required under contract
awarded to him, due to absenteeism / leave etc. of any of his
workmen and in case, he asks the contract workmen engaged in
previous shift(s) to continue in next shift(s), the cost towards the
Overtime, so to be paid to the said contract workmen, shall be
borne by the contractor.

 The contractor shall ensure that each of the workmen deployed by

him are given weekly offs as per the provisions of the Factories
Act, 1948 and the State Factories Rules or under any other
applicable laws. The contractor shall ensure that if due to work
exigencies or otherwise, any of his workman is called for work on
the days of his weekly off, he shall be given a mandatory off within
the next three succeeding days,in addition to payment of Overtime.

 The contractor shall take all measures for the monitoring /

supervising of the work of their workmen on duty. Contractor has
to deploy supervisor for supervising the job / work of his workmen
who shall be available at all times during the period his workmen
remaining within and inside the HPCL’s premises. The Officers of
HPCL should be in a position to contact such Supervisor as and
when necessary.

 To ensure safety & security at HPGRDC, Contractor shall install

suitable biometric system with computers for automatic
generation of data towards entry, exit & work timing of labour
force. Report shall be generated on daily basis.

 Contractor shall attach the following documents alongwith the

bills:

A. Copy of Attendance sheet (Muster Roll), for the same month,

in respect whereof the bill israised.

B. Copy of the Register of Wages for the same month, in respect

whereof the billisraised.The contractor shall also attach the
copy of his Bank Account Statement showing the transfer of
wages, paid through E-Payment mode / Cheque, from his

Page 487 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

Account to that of each individual workman deployed by

him.

C. Copy of PF &ESIChallanalongwithECR& Remittance slip for

the month in respect whereof the bill is submitted.

 All safety and security norms prevailing within HPCL’spremises

need to be followed. Compliance to all necessary precautions with
regard to the safety of his employees, shall have to be ensured by
the contractor and any claim(s) of compensation arriving due to
accident or otherwise shall be payable to them by the contractor.

 Smoking, drinking alcoholic beverages, narcotic drugs,tobacco

chewing and carrying any match-box, fire arms and / or any kind of
inflammable substances inside HPCL’s premises is strictly
prohibited. Hence the contractor has to clearly communicate the
same to his contract workmen.

 The contractor or any of the workmen employed by him, shall, in

no way, create any kind of obstacle or hindrance in the operations
of the Factory/Establishment.

 In case any of the contract workmen deployed by the contractor is

found to be involved in kind of misconduct / misbehavior within
HPCL’s premises, the contractor shall have to provide the
replacement of the said contract workmen on immediate basis.

 HPCLshall not be responsible and liable for any damages / injury

sustained by the workman of the contractor while on duty. In case
of any accident resulting in death and / or injury to any workman
deployed by the contractorwhile on duty, the liabilities and all
kinds of legal consequences or compensation shall be of the
Contractor irrespective of the reasons and circumstances of the
accident. In case of death and / or injury to any workman of the
contractor, the insurance claim shall be dealt with by the
Contractor. In addition to this, any civil or criminal proceedings
before a Court / Tribunal of competent jurisdiction shall be
undertaken by the Contractor together with the punitive and / or
pecuniary consequences arising therefrom in such litigations or
judicial proceedings.

 The contractor shall keep HPCL indemnified against all claims,

losses, damages or compensation for breach arising out of

Page 488 of 1449

 PHASE II OF HPCL'S GREEN R&D CENTRE AT BENGALURU

violation of any provision of applicable laws, due to default,

negligence or lapses on the part of the contractor or any of its
workmen. The contractor alone shall be responsible for liabilities, if
any, in this regard. Similarly, liability for any compensation to
outsiders on account of any act of omission / commission by the
workmen deployed by the contractor shall rest exclusively with
him.

 It is recommended that the contractor should not engage Inter-

State Migrant workmen for the performance the jobs as given in
Job Specification. However, in case contractor engages the Inter-
State Migrant workmen, he shall be responsible for ensuring all the
compliance as provided under the Inter-State Migrant Workmen
(Regulation of Employment And Conditions of Service) Act, 1979,
including the payment of wages in line with the provisions of the
said Act and applicable rules made thereunder. However, HPCL
shall not make additional payment to the contractor towards any
such facility / benefits or additional wages which would be
required to be paid / ensured by the contractor under the said Act
/ Rules.

 HPCL would reimburse Travelling Allowance to thecontractor for

the contract workmen engaged as per the APPENDIX-1 to this
Annexure.

Page 489 of 1449

 APPENDIX-1

 Special Clause: - Payment of “Travelling Allowance”:

 HPCL would reimburse the concerned contractor(s) the following consolidated

amount per day as “Travelling Allowance” payable to the contract workmen
engaged under the respective contractor(s) at HPCL‟s locations basis the
actual attendance:

Classification of City Rate

X Class / Area A / Zone I Rs. 100/- per day
Y Class / Area B / Zone II Rs. 80/- per day
Z Class / Area C / Zone III Rs. 70/- per day

 Classification of cities to be determined based on the class of City as

applicable to the respective contract workmen while reckoning the statutory
minimum wages as notified by Central Government under respective category
for the schedule of “Construction or Maintenance of Roads or Runways or in
Building Operations………….”.

 In view of the extant statutory provisions, (viz. “Wage” as defined under

Section 2(22) of Employees‟ Act), the above travelling allowance would not
qualify for PF, ESIC, leave with wages, bonus or any other statutory
payments.

 The amount disbursed towards „Travelling Allowance‟ should be shown by the

contractor in „Wage Sheet‟ of respective month in separate column as
„Travelling Allowance‟.

 The contractor would be reimbursed actual outgo on account of such

disbursement towards „Travelling Allowance‟ (including applicable taxes, if
any) separately basis actual attendance of concerned contract workmen
(Amounts to be verified from Wage Sheet). Thus, the contractor is not required
to quote the amount towards „Travelling Allowance‟. Accordingly, the
contractor shall raise separate bill for reimbursement of „Travelling Allowance‟
by attaching copy of „Wage Sheet‟ showing payment of „Travelling Allowance‟
and proof of payment of Wages (which includes Travelling Allowance) i.e.
Electronic payment records etc.

Page 490 of 1449

 Phase II of HPCL Green R&D Centre at Bengaluru Annexure-XV to SCC
Job No. : B226 Client : HPCL

CONDITIONS FOR ISSUE AND

RECONCILIATION OF MATERIALS
[ANNEXURE- XV TO SPECIAL CONDITIONS OF
CONTRACT]

――――――――――――――――――――――――――――――――――――――――――――――――――――――――
Engineers India Ltd., New Delhi

Page 491 of 1449

 STANDARD No.
afReiel ENGINEERS CONDITIONS FOR ISSUE AND
Ogeif tPteg INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
IA Govt Of incha UnOeftaktogj
Page 1 of 9

Mdidi .Kr4- Rct)1Wqzia-

fq RT-4

CONDITIONS FOR ISSUE AND

RECONCILIATION OF MATERIALS

_Lx_oki

2 27.03 2019 Revised & Updated SKG AP AKK

y
RKT
1 24 01 2014 Reaffirmed & Issued as Standard SM DJ RKD SC
Doc No 6-10-0001 Rev 0 has been revised VC
0 21.05 2008 AS GKI SCB
and issued as Standard
Standards Standards
Prepared Checked Committee Bureau
Rev.
Date Purpose Convenor Chairman
No by by
Approved by

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

Page 492 of 1449

 STANDARD No.
4-7=. ENGINEERS CONDITIONS FOR ISSUE AND
Er
* eir iRae g
0.12,, eletlAV OA 3.2.i)
•-__.,
INDIA LIMITED
(A Govt of Incle UndertakM)
RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
Page 2 of 9

Abbreviations:

MS Mild Steel

OFC Optical Fibre Cable

OTDR Optical Time Domain Report

FIM Free Issue Material

Construction Standards Committee

Convenor: Sh. A K Kundu, ED —I/C (Construction)

Members: Sh. Amitava Pal, GGM (Construction)
Sh. Janak Kishore, CGM (Projects)
Sh. Rajeev Jain, GM (SCM)
Sh. Udayan Chakravarty, GM (Piping)
Sh. Ravindra Kumar, GM (Construction)
Sh. S K Goel, AGM (Construction)

Format No 8-00-0001-F2 Rev. 0 Copyright EIL — All rights reserved

Page 493 of 1449

 STANDARD No.
ENGINEERS CONDITIONS FOR ISSUE AND
Oejitaws INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
11.11101 121111i100 J00011 / IA Go' 01 Ind. Undeltalong1
Page 3 of 9

CONTENTS

1.0 CONDITIONS FOR ISSUE OF MATERIALS 4

2.0 RETURN OF UNUSED MATERIAL/ SCRAP 4

3.0 CEMENT 5

4.0 REINFORCEMENT BARS /STRUCTURAL STEEL/PLATES 5

5.0 PIPING MATERIALS 6

6.0 EQUIPMENTS 7

7.0 CABLES 7

8.0 LINE PIPES 8

9.0 OPTICAL FIBRE CABLE 8

10.0 OFC JOINTING KITS 9

Format No. 8-00-0001-F2 Rev. 0 Copyright EIL — All nghts reserved

Page 494 of 1449

 STANDARD No.
ENGINEERS CONDITIONS FOR ISSUE AND
Q~i 2151eg
1.112,1 21A,T4VA) INDIA LIMITED
Govt of trtcha Undertaking)
(A
RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
Page 4 of 9

1.0 CONDITIONS FOR ISSUE OF MATERIALS

Whenever any material is issued as FIM by EIL/Owner, following conditions for issue of
material in addition to other conditions specified in the contract shall be applicable:

1.1 Necessary indents shall be raised by the Contractor as per procedure laid down by the
Engineer-in-Charge from time to time, when the materials are required for incorporation in
permanent works.

1.2 Materials shall be issued only for permanent works and not for temporary works, enabling
works etc. unless specifically approved by the Engineer-in-Charge.

1.3 The Contractor shall bear all other cost including lifting, carting from issue points to work
site/Contractor's store, custody and handling etc. and return of surplus/serviceable scrap
materials to Owner's storage points to be designated by the Engineer-in-Charge. No separate
payment for such expenditure shall be made.

1.4 No material shall be allowed to be taken outside the plant without a gate pass.

1.5 The Contractor shall be responsible for proper storage, preservation and watch & ward of
the materials.

2.0 RETURN OF UNUSED MATERIAL/ SCRAP

2.1 All unused/scrap materials shall be the property of the Owner and shall be returned in good
and acceptable condition category wise by the Contractor at his own cost to Owner's Store(s).

2.2 No credit shall be given to the Contractor for return of scrap. The Contractor should quote the
rates accordingly. Contractor shall make his own arrangements for weighing the cut offs to be
returned to Owner's stores.

2.3 In case the Contractor fails to return unused materials/ accountable scrap, then recovery for
such quantity of materials, not returned by the Contractor shall be affected at following penal
rates from the Contractor's bills or from any other dues of the Contractor to the Owner:

S.
Material Penal Rates
No.
(a) Penal rate for non return of accountable scrap
1. Issue Rate + 25%
Penal rate for return of serviceable materials in or
(b)
excess of permitted % allowances Landed Rate + 25%
(in case issue rate are not
Penal rate for issuance of unplanned OFC jointing indicated in the contract)
(c)
kits

Penal rates for non return of Unused material and Twice the Issue Rates
(a) or penal rate for generating scrap in excess of or
2. permitted % allowances Twice the Landed Rates
(in case Issue Rates are
Penal rate for using excess amount of materials not indicated in the
(b)
like cement than permitted % allowances Contract)

NOTE : 1) Landed Rate shall be arrived from the latest Purchase Order of respective
material received at site by Owner/EIL.

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Page 495 of 1449

 STANDARD No.
ENGINEERS CONDITIONS FOR ISSUE AND
zir tilReg
IaiRfl e4E'.5rZAA,
AAA)
INDIA LIMITED
IA Govt of India Undertaking)
RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
Page 5 of 9

2) In case more stringent penal rates have been indicated elsewhere in the
Contract (based on Project requirement), the same shall supersede the above
rates.

3.0 CEMENT

In all cases where cement is FIM and supplied by EIL/owner, following methodology shall be
adopted for issue & reconciliation -

3.1 Cement as received from cement Manufacturer/Stockists shall be issued to the Contractor.
The theoretical weight of cement in each bag for issue purpose shall be considered as 50 Kg or
20 bags per MT. However, cement bags weighing upto 4% less shall be accepted by the
Contractors and charged for as full bag.

3.2 The Contractor is required to submit the design mix for different grades of concrete, keeping
in view the requirements stipulated in IS:456 and IS 10262, specifically regarding durability,
slump and water cement ratio and specific gravity of materials brought to site as analyzed in
the laboratories. The design shall be based upon absolute volume method and theoretical
consumption of cement shall be worked out on this basis. For other than concrete items, the
coefficients for consumption of cement shall be adopted as per CPWD practice.

3.3 The permissible variation between Cement actually used on the job and theoretical
consumption worked out on the basis stipulated in above para 3.2 and as determined by
Engineer-in-Charge shall be 3% (Three percent only).

If the actual consumption is more than 103% of the theoretical consumption, then recovery at
the penal rates for the quantity of cement beyond the limit of 103% of theoretical consumption
shall be affected as per clause 2.3 above.

3.4 Unused quantity of cement shall be returned by the Contractor to the Owner's stores in good
condition only.

3.5 The Contractor shall maintain a good store for storing cement issued to him. The flooring of
the storage house, the clearances of cement bags from the side walls/ floor & stack height etc.
shall be as instructed by the Engineer-in-Charge.

3.6 The contractor shall maintain a Cement Register in prescribed format and update the entries
on daily basis.

3.7 The cement store shall be offered for inspection and verification by the Engineer-in-Charge or
his authorized representative at any time when the Engineer-in-Charge feels the need to do so.

3.8 Empty cement bags shall be the property of the Contractor and shall have to be disposed off
by him.

4.0 REINFORCEMENT STEEL BARS / STRUCTURAL STEEL / PLATES

In all cases where Reinforcement Steel Bars/ Structural Steel/ Plates is FIM and supplied by
EIL/owner, following methodology shall be adopted for issue & reconciliation -

4.1 The scrap allowance for the reinforcement bars/structural steel including steel plate issued by
the Owner, shall be total 3% (2.5% accountable and 0.5% unaccountable) of the actual
consumption as incorporated in the works.

4.2 All serviceable reinforcement bars/structural steel/steel plates shall be issued in available
length/shapes/sizes and no claims for extra payment on account of issue of non-standard

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Page 496 of 1449

 STANDARD No.
ENGINEERS CONDITIONS FOR ISSUE AND
acs INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
WA's,ZQE,OsetAIJOVIt1/ IA Govt of lode GnOoftaMN/
Page 6 of 9

lengths/shapes/sizes and bending etc. shall be entertained. Reinforcement bars and structural
steel shall be issued on weighment basis as per normal warehousing practice. In exceptional
circumstances, the reinforcement bars/ structural steel, if issued on linear measurement, the IS
coefficients for unit weight shall be considered. For the purpose of billing and accounting,
only linear measurements shall be taken and weight shall be calculated as per IS coefficients
in three decimals. The difference in unit weight as per IS and actual as issued, if any, shall be
to Contractor's account and Contractor is deemed to have considered the same at the time of
bidding.

4.3 Reinforcement bars/structural steel/steel plates shall be issued only for those items where
Owner's supply has been specifically mentioned in Schedule of Rates/ Scope of Supply. The
storage of these items shall be done in such a way so as to avoid rusting/ damage to any kind
to the materials.

4.4 All reinforcement bars/structural steel (except M.S. Plates) in length of 2 meters and above
shall be considered as serviceable materials provided the material is in good and acceptable
condition. Reinforcement bars/structural steel section (except M.S. Plates) in lengths less than
2M shall be treated as scrap.

The contractor shall strive to avoid generation of cut pieces of length 2m and above, as far as
practicable, by effectively planning & executing the construction works.

4.5 For the purpose of accounting of the plates, all plates measuring not less than 1 Sq.m in area
and having any dimensions not less than 200mm when returned to Owner's store, shall be
considered as serviceable material. All other pieces shall be treated as wastage/scrap. The
Contractor shall prepare a plate cutting diagram in such a way that the minimum scrap is
generated. Also the cut plates should be used at proper places to reduce the scrap.

4.6 The serviceable cut pieces as mentioned in 4.4 & 4.5 above shall be considered as unused
material for reconciliation purpose.

4.7 Material appropriation shall be done and wherever applicable, the recovery at penal rates as
per clause 2.3 above shall be affected from the contractor.

5.0 PIPING MATERIALS

In all cases where Piping Materials e.g. Pipes and Pipe fittings are FIM and supplied by
EIL/owner, following methodology shall be adopted for issue & reconciliation -

5.1 All serviceable pipes shall be issued in available lengths/shapes and no claims for extra
payments on account of issue of non-standard length & shape shall be entertained. Pipes shall
be issued on linear measurement basis. All valves, flanges, fittings etc. shall be issued on
number(s) basis. Contractor shall store the materials in such a way so as to avoid mixing of
different types of material and shall maintain complete identification and traceability at all
times.

5.2 The scrap allowance for pipes issued by the Owner shall be 3% (2.5% accountable + 0.5%
unaccountable) of the actual consumption as incorporated in the works.

5.3 All pipes in length of 2 meters and above shall be considered as serviceable material provided
the material is in good and acceptable condition and has clear identification and traceability
(Manufacturer's name, heat number/batch number and test certificates). Pipes in lengths less
than 2M shall be treated as scrap.

The contractor shall strive to avoid generation of cut pieces of length 2m and above, as far as
practicable, by effectively planning & executing the construction works.

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Page 497 of 1449

 STANDARD No.
ra)ENGINEERS CONDITIONS FOR ISSUE AND
tge..11 tmeg
off, OVOROOffJorNAO
INDIA LIMITED
(A Govt of lode Undeftalong)
RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
Page 7 of 9

5.4 All unused/scrap pipes, valves, flanges, forged fittings like elbows, reducers tees shall be
returned by the Contractor category wise duly cleaned, greased and spec. marked at his own
cost to Owner's stores.

5.5 Material appropriation shall be done and wherever applicable, the recovery at penal rates as
per clause 2.3 above shall be affected from the contractor.

6.0 EQUIPMENTS/ INSTRUMENTS

In all cases where Equipments/ Instruments are FIM and supplied by EIL/owner, following
methodology shall be adopted for issue & reconciliation -

Various equipment/materials intended for the installation shall be received by Owner in

unpacked, skid mounted, crated, packed or loose condition and shall be stored in the
warehouses and open yards. In general, materials shall be issued to the Contractor in 'as
received' condition. It shall be the Contractor's responsibility to draw, load and transport all
materials from Owner's designated places of issue to the point of installation and return all
packing materials like steel frames, wooden boxes/scrap etc. to Owner's stores.

All materials supplied by the Owner shall be duly protected by the Contractor at his own cost
with appropriate preservative like primer, lacquer coating, grease etc. as required.

7.0 CABLES

In all cases where Cables are FIM and supplied by EIL/owner, following methodology shall
be adopted for issue & appropriation /reconciliation -

7.1 All the surplus and serviceable cables out of the cables quantity (ies) issued by the Owner to
the Contractor shall be returned by the Contractor to the Owner's store in good condition and
as directed by the Engineer-in-Charge.

7.2 The Contractor shall be allowed a cutting/wastage allowance (accountable scrap) of 1.5% for
power cables and 3% for the control cables. This cutting/wastage allowance shall be
computed on the length of cables actually laid, measured and accepted.

73 All cables being returned to store should carry Aluminum sheet tags indicating the size & type
of cable. Cables of less than 15 meters length shall be termed as scrap. Cables of lengths
15M and above shall be termed as serviceable material & shall be returned size wise and
Category wise to the Owner's store in wooden drums. Cables of serviceable length being
returned to stores in drum(s) shall be accepted only after Megger value continuity test and
physical measurement is carried out by the Contractor to the satisfaction of Engineer-in-
Charge. Empty cable drums and major packing material (as decided by Engineer-in-charge)
shall be Owner's property and shall be returned to Owner's Store/designated place without
any additional cost.

The contractor shall strive to avoid generation of cut pieces of length 15m and above, as far as
practicable, by effectively planning & executing the construction works.

7.4 While carrying out material appropriation with the Contractor, the above points shall be taken
into account. All serviceable materials returned by the Contractor (size wise & category wise)
shall be deducted from the quantity (ies) issued to the Contractor for the respective sizes.
Scrap generated for power cable and control cable shall also be returned to Owner's store on

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Page 498 of 1449

 STANDARD No.
ENGINEERS CONDITIONS FOR ISSUE AND
ex Mies INDIA LIMITED
efEme .*Jwoni, RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
A Govt of Inda UnOettaong)
Page 8 of 9

Lot basis. Wherever applicable, the recovery at penal rates as per clause 2.3 above shall be
affected from the contractor.

8.0 LINE PIPES

In all cases where Line Pipes are FIM and supplied by EIL/owner, following methodology
shall be adopted for issue & appropriation /reconciliation

8.1 All bare/ coated line pipes as per Line Pipe specifications shall be issued on linear
measurement basis. The serviceable line pipes shall be issued in available lengths and shapes
and no claim for extra payment on account of issue of non-standard length and shape shall be
entertained. Contractor shall store and maintain the line pipes in proper manner to avoid
mixing of different classes of pipes. Contractor shall maintain complete identification and
traceability at all times. All cut pieces when returned to Owner's storage points after beveling,
shall be considered as serviceable material provided:

a) Corrosion Protection Coating is intact.

b) Pipe pieces have pipe specifications, manufacturer's logo/name and heat number duly
authenticated with hard stamp of the authorized inspector as per approved procedure.

All cut pieces of pipes measuring less than 2 M shall be treated as wastage/scrap.

The contractor shall strive to avoid generation of cut pieces of length 2m and above, as far as
practicable, by effectively planning & executing the construction works.

8.2 For the purpose of accounting of bare/ coated line pipes, following allowances shall be
permitted:

a) Unaccountable wastage
upto 100 Km 0.1%
101 to 500 Km 0.07%
beyond 500 Km 0.05%

b) Scrap (All cut pieces of pipes measuring 0.25%

less than 2 Meter)

c) Serviceable materials (All cut pieces of pipe 0.5%

measuring 2 Meter and above)

The percentage allowance shall be accounted on the basis of pipe book chainage for main
pipeline.

8.3 Material appropriation shall be done and wherever applicable, the recovery at penal rates as
per clause 2.3 above shall be affected from the contractor.

9.0 OPTICAL FIBRE CABLE

In all cases where OFC is FIM and supplied by EIL/owner, following methodology shall be
adopted for issue & appropriation /reconciliation -

9.1 For the purpose of accounting of optical fibre cable, all cut pieces measuring in length of 40 m
and above when returned to Owner's storage points shall be treated as serviceable materials.
All cut pieces of cable measuring less than 40 M shall be treated as scrap.

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Page 499 of 1449

 STANDARD No.
alia.e_i ENGINEERS CONDITIONS FOR ISSUE AND
Ogeirlat51-ag INDIA LIMITED RECONCILIATION OF MATERIALS 7-82-0001 Rev. 2
I NIPPI FROAZ Z1513,Rffil,
IA Govt of India Undenak..9/
Page 9 of 9

For the purpose of accounting of OFC (Optical Fibre Cable) following allowances shall be
permitted:

a) Unaccountable wastage 0.5%

b) Scrap (All cut pieces of cables measuring less than 40 M) 0.25%
c) Serviceable material (measuring 40m to 750m) 0.25%

The percentage allowance shall be accounted on the basis of pipe book chainage for main
pipeline.

Cables returned in original drum (measuring 750m and above) with Optical Time Domain
Report (OTDR) shall be considered as unused material.

9.2 The contractor shall strive to avoid generation of cut pieces of length 40m and above, as far as
practicable, by effectively planning & executing the construction works.

9.3 Material appropriation shall be done and wherever applicable, the recovery at penal rates as
per clause 2.3 above shall be affected from the contractor.

10.0 OFC JOINTING KITS

The Contractor shall make a schedule for use of Cable jointing kits and get the same approved
from Engineer-in-charge. The quantity mentioned in this schedule shall be termed as
`planned' usage quantity which shall be issued to the Contractor. However, any jointing based
on site requirements as decided by Engineer-in-charge shall be included in planned quantity.

Any unplanned jointing required to be carried out by the Contractor due to reasons not
attributable to Owner/EEL shall be issued from spare quantity, if available with Owner. Such
unplanned OFC Jointing Kits shall be charged from the contractor at penal rates as per clause
2.3 above.

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Page 500 of 1449

 PRICE SCHEDULE (SCHEDULE OF PRICES)
2MW AC SOLAR PHOTOVOLTAIC POWER PLANT WORK

(BIDDING DOCUMENT NO.: KNM/B226-000-EK-TN-7025/1004)

Page 1 of 5

Page 501 of 1449

 BIDDING DOCUMENT NO. : KNM/B226-000-EK-TN-7025/1004
NAME OF WORK : 2MW AC SOLAR PHOTOVOLTAIC POWER PLANT WORK
NAME OF BIDDER :

PREAMBLE TO SCHEDULE OF PRICES

The prices quoted shall be on lumpsum basis. Unless the basic parameter changes or additional/ extra
1 requirements are made, total payments to be made to the Contractor shall be limited to lumpsum prices
indicated, irrespective of the progressive payments made during execution based on the split up of price.

The quoted price in Schedule of Prices (SOP) shall be deemed to be inclusive of all taxes and duties, levies and
2
cess etc. except GST and GST compensation Cess, if applicable. For details relevant clause of SCC may be referred.

The Contractor is deemed to have studied the drawings, specifications and details of works to be done including
3 scope of work, scope of supply and technical specification within the Time Schedule and should have acquainted
himself of the conditions prevailing at site.
Contractor shall carry entire scope of work/supplies/Services as detailed in various sections/volumes of the
4
Bidding Document within the quoted Lumpsum Prices.
Lumpsum prices quoted by the Contractor shall include cost of any other supplies/work(s) /Services not
5 specifically mentioned in the Bidding Document but necessary for the efficient, trouble free operation of the
Plant and to make this package job complete.
The total price quoted by the Contractor for OCAM Phase (Section-B) shall not be less than 6.5% (Percent) of
the price quoted by the Contractor for Execution Phase (Section-A).
In case the price(s) quoted in OCAM phase is less than the limits specified above, the excess amount quoted in
6
Execution Phase (Section-A) shall be held in the RA bills as per the milestone percentage during execution phase.
Out of the amount so held, one tenth of the same shall be payable to the contractor on yearly basis during the
OCAM Phase against the User certification.
The total price quoted by the Contractor for first five years of OCAM Phase (OPEX) shall not be more than 40%
(Percent) of the total price quoted by the Contractor for complete 10 years of OCAM Phase.
7 In case the price(s) quoted in the first five years of OCAM phase is more than the limits specified above, the
excess amount quoted shall be held from 1st year OCAM bill and shall be payable to the contractor on yearly
basis during the OCAM Phase (6th year to 10th year of OCAM) in equal instalment.
The present applicable rate of GST shall be 5% on supply portion which is deemed as 70% of the total contract
value (i.e. Execution Phase) and 18% on the remaining 30% of the total contract value (i.e. Execution Phase)
8
which is deemed as service portion. Release of Purchase Order by Owner and billing / invoicing by contractor
shall be done accordingly.
Spares for start-up/commissioning and mandatory spares required are in CONTRACTOR's scope and are deemed
9
to be included in their above quoted Lumpsum Prices.

Page 2 of 5

Page 502 of 1449

 FORM SP-0 (REV. 0)
NAME OF PROJECT: PHASE II OF HPCL GREEN R&D CENTRE AT BENGALURU
NAME OF WORK: 2MW AC SOLAR PHOTOVOLTAIC POWER PLANT WORK
BIDDING DOCUMENT NO.: KNM/B226-000-EK-TN-7025/1004
NAME OF BIDDER: 0

SCHEDULE OF PRICES -SUMMARY (EXECUTION PHASE + OCAM PHASE)

SL. No. DESCRIPTION AMOUNT (RUPEES IN FIGURES) AMOUNT (RUPEES IN WORDS)

1 EXECUTION PHASE (SECTION- A) 0.00

OPERATION AND COMPREHENSIVE ANNUAL

2 0.00
MAINTENANCE (OCAM) PHASE (SECTION- B)

GRAND TOTAL (EXECUTION PHASE + OCAM PHASE) 0.00

Page 3 of 5

Page 503 of 1449

 FORM SP-0 (REV. 0)
NAME OF PROJECT: PHASE II OF HPCL GREEN R&D CENTRE AT BENGALURU
NAME OF WORK: 2MW AC SOLAR PHOTOVOLTAIC POWER PLANT WORK
BIDDING DOCUMENT NO.: KNM/B226-000-EK-TN-7025/1004
NAME OF BIDDER: 0
SCHEDULE OF PRICES - SECTION A

ITEM NO. DESCRIPTION UNIT PRICE IN INDIAN RUPEES (INR)

1.0 EXECUTION PHASE IN FIGURES IN WORDS

1.1 Design, Detailed Engineering, Procurement, Supply, Transportation, LUMPSUM
Fabrication, Erection, Installation, Testing, Commissioning and Conducting
Performance Guarantee Test Run and establishing a fully functional and
operative Grid Connected Solar Photovoltaic Power Plant of 2 MW
(AC) Output Capacity, including all material, equipment, mandatory
spares, spares for construction, erection & installation, commissioning and
startup spares, labor, tools and tackles, testing instruments, insurances,
etc. all complete as per as per Scope of Work, Scope of Supply, drawings
and Techncial Specifications and Performance Parameters of Bidding
Document and directions of Engineer-in Charge.

SUB TOTAL (SECTION-A) 0.00

Page 4 of 5

Page 504 of 1449

 FORM SP-0 (REV. 0)
NAME OF PROJECT: PHASE II OF HPCL GREEN R&D CENTRE AT BENGALURU
NAME OF WORK: 2MW AC SOLAR PHOTOVOLTAIC POWER PLANT WORK
BIDDING DOCUMENT NO.: KNM/B226-000-EK-TN-7025/1004
NAME OF BIDDER: 0
SCHEDULE OF PRICES - SECTION B
ITEM NO. DESCRIPTION UNIT PRICE IN INDIAN RUPEES (INR)
2.0 OPERATION AND COMPREHENSIVE ANNUAL MAINTENANCE (OCAM) IN FIGURES IN WORDS
2.1 PHASE
Providing Operation and Comprehensive Annual Maintenance (OCAM) of
Grid Connected Solar Photovoltaic Power Plant of 2 MW (AC) Output
Capacity, supplied and installed by the contractor under this contract,
including all material, equipment, O&M spares, labor, tools and tackles, testing
instruments, insurances, etc., and including ensuring guaranteed power output,
starting after completion of work (Execution Phase) and acceptance thereof by
Engineer in Charge as per provsions of the Bidding Document, all complete as
per the specifications and terms and conditions of the bidding document and
directions of Engineer in charge.

First Year, starting from the date of completion of Execution Phase and
2.1.1 Lump sum
acceptance of works by Engineer in-Charge.

2.1.2 Second Year, starting from the date of completion of 1st year of OCAM. Lump sum
nd
2.1.3 Third Year, starting from the date of completion of 2 year of OCAM. Lump sum

2.1.4 Fourth Year, starting from the date of completion of 3rd year of OCAM. Lump sum

2.1.5 Fifth Year, starting from the date of completion of 4th year of OCAM. Lump sum

2.1.6 Sixth Year, starting from the date of completion of 5th year of OCAM. Lump sum

2.1.7 Seventh Year, starting from the date of completion of 6th year of OCAM. Lump sum

2.1.8 Eighth Year, starting from the date of completion of 7th year of OCAM. Lump sum
th
2.1.9 Nineth Year, starting from the date of completion of 8 year of OCAM. Lump sum

2.1.10 Tenth Year, starting from the date of completion of 9th year of OCAM. Lump sum

SUB TOTAL (SECTION-B) 0.00

Page 5 of 5

Page 505 of 1449