Parag Intern Report (2) DONE
Parag Intern Report (2) DONE
Parag Intern Report (2) DONE
PROJECT REPORT
ON
AT
SUBMITTED BY
PARAG GOYAL
ROLL NO. 11
SEPTEMBER 2024
1
PREFACE
2
ACKNOWLEDGEMENT
This project could not been completed without the able guidance and support of
Mr. ANKUSH CHHABRA and all staff members.
Last but not the least would like to thank my friends, family members and all
those people who helped me for the completion and deeper understanding of the
concept of performance appraisal.
PARAG GOYAL
Class: 5TH SEM
Roll no. 11
Batch: 2022-25
3
DECLARATION
4
Table of Contents
Serial No. Chapter Page No.
1 Introduction
1.1 Introduction
1.2 Origin of report
1.3 Scope of the Report
1.4 Objective of the Study
1.5 Methodology 07-09
1.6 Data sources
1.7 Limitation of the Study
2 Introduction
2.1 Overview of Veta hotel & banquet
2.2 Objectives
2.3 Mission, Vision and Goal
2.4 Managing Director’s
10-17
2.5 Organizational Organ Gram
2.6 Major Departments
2.7 SWOT Analysis
3 Learning 18-28
3.1 Front Office Management Process
3.2 Wings Of Front Office
3.3 Hierarchy Of Front Office
3.4 Manpower Planning
5
3.5 Training and Employee Development
3.6 Employee motivation by building
satisfaction
3.7 Motivation through Inspiration
3.8 Packages
3.9 Recruitment and Selection procedure
3.10 Main functions of front office
3.11 Activities of front office with guest
3.12 Staffing
3.13 Night Auditing
4 Departmental Duties and Responsibilities
4.1 Duties and responsibilities of Front
Office Department
4.2 Departmental duties and
29-36
Responsibilities
4.3 Learning outcomes of my job
responsibilities
5 Finding, Recommendations and
Conclusion
5.1 Findings
5.2 Recommendations
36-38
5.3 Conclusion
1.1 Introduction
6
Every students of MBA is bound to complete his/her internship from
any established Management industry or any other corporate
organization as a part of their study. I am a student of MBA
Integrated Program in Kurukshetra University. After successfully
completing my 2nd year I was placed in the VETA HOTEL &
BANQUETS for my internship Program as a Trainee. I worked there
as a Trainee under Front Office Department. In the Front Office
Department of VETA HOTEL & BANQUETS have four working
place and I earn the experiences of those four working place from the
Depth. The report is prepared based on the worked that I have done in
VETA HOTEL & BANQUETS
1.5 Methodology
This report was developed by suing both primary and secondary data
from the related people including all manager of the all relative
department. I tried to get some organizational data from the resort
annual report as well as the sales people. Most of the data comes from
my practical knowledge of experiences. And I make the report
regarding the company policies and management practices as well.
8
This report only covered the front office management system of
VETA HOTEL & BANQUETS.
It was very difficult to collect the information different peoples
for their job constraint.
Front office department is the busiest section in any hotel or
resort. That’s why front office people are very busy with their
job, which leads a little time to consult with them.
Every organization has their own secrecy that is not exposed to
others. While collecting data they did not disclose much
information for the sake of organizational confidently.
An Overview Of
9
“VETA HOTEL & BANQUETS”
10
2.1 Overview of VETA HOTEL & BANQUETS
The Veta Hotel has provided with party halls and banquet. The Hotel
has 6 party halls specifically named:
RENDEZVOUS (35-40 pax.)
RYTHEM (30 pax.)
SHAGUN 1 (120 pax.)
SHAGUN 2 (shagun1+ 30 pax.)
TAARA (30 pax.)
TAARA ROOF TOP AREA (35-40 pax.)
The Hotel is spread over 3 Acers of land covering the building area
over 2 Acers. The hotel also has a very large parking space.
11
INFO
VETA Hotel & Banquets, Grand Trunk Rd, Umri, Kurukshetra, Haryana
136118
info@vetahotel.com
Call Us: 9808822222, 9808833333, 9808866666
LOCATION
https://maps.app.goo.gl/tV4MXZsmUnUVc8PK6
12
2.2 Objective of VETA HOTEL & BANQUETS
Responsible and Restorative Business Management: To
enhance business practices across the organization in ways
where people, planet, productivity and planet all matter and all
benefits.
Food Security: To create and build a healthy food system which
is based on the understanding that food is an essential
celebratory and culturally vital component of our lives.
Positive and Clean Energy Management: To improve overall
carbon footprint through usage of innovative Clean and
Renewable sources, resources and technologies.
Responsible water Management: To do improve water
footprint impact with emphasis on production, usage and
consumption in all areas of management and operations
(including the sourcing and supply of chain).
Zero Waste Management: To improve and efficiently monitor
waste through zero waste management with emphasis on up
cycling and Remanufacture.
Managing Director
General Manager
Front House
F&B Sales HR Accounts
Office Keepinkg
Manager Manager Manager Manager
Manager Manager
14
2.6 Major Department in VETA HOTEL &
BANQUETS
Human Maintainen
Resource ce
Departmen Departmen
Information t t Security
&
Technology Depart
Department ment
Sales &
VETA
Marketing
HOTEL &
Departmen
BANQUETS
t
Accounts Front
Office
Departm Departme
ent House nt
F&B
Keeping
Depart Departmen
ment t
15
2.7 SWOT Analysis
SWOT analysis is a strategic planning method used to evaluate the
Strengths, Weakness, Opportunities, and Threats involved in a project
or in a business venture. It involves specifying the objective of the
business venture or project and identifying the internal external
factors that are favorable and unfavorable to achieve that objective.
The technique is credited to Albert Humphrey, who led a convention
at Stanford University in the 1960s and 1970s using data from
Fortune 500 companies.
A SWOT analysis must first start with defining a desired end state or
objective. A SWOT analysis may be incorporated into the strategic
planning model. Strategic Planning has been the subject must
research.
Weaknesses:
Opportunities:
Threats:
Natural disaster
Climate change
Increase future competitors in the surrounding area.
Political instability
17
Chapter-3
18
LEARNING PART
19
3.1 Front Office Management Process
Veta Hotel & Banquets has four separate operational sectors. Front
desk, Activities, Reservation and Inquiry. I have work experiences the
each department separately. During my internship I just try to learn
operational activities by using they are make sure the maximum guest
satisfaction.
Front
Inquiry Desk
Front
Office
Reservati
Activities
ons
Front Desk: The people who are working in front desk they
just ensure the guest check in and check out. They are doing the
main important task of the front office department.
Reservation: Reservation team always ready to make a
reservation for the guest when they want to visit and stay in the
hotel or resort. They are doing the reservation process for guest.
Confirmed the booking and make a registration folio for a guest.
20
Activities: Its activities encompass a wide range of essential
functions aimed at ensuring smooth operations and exceptional
service. This includes managing the check-in and check-out
processes, where staff facilitates guest arrivals and departures,
handle reservations, and address any immediate concerns.
Additionally, the front desk handles administrative tasks such as
managing phone calls and emails, processing payments, and
maintaining records. Coordination with other departments is
also crucial, as front desk staff relay guest needs to
housekeeping, maintenance, and other teams to ensure prompt
and efficient service.
21
3.3 Hierarchy of Front Office
General Manager
Resident Manager
Executive Manager
Bell Boy
Trainiee
22
3.5 Training and employee development
Training
Employees
Training and
Development
Performence
Apprisal
23
Building a more efficient, effective and highly motivated team,
which enhances the company’s competitive position and
improves employee morale.
Ensuring adequate human resources for expansion into new
programs.
Increased productivity
Reduced employee turnover.
Increased efficiency resulting in financial gains.
Decreased need for supervision.
24
3.7 Motivation through Inspiration
3.8 Packages
25
Complimentary hi-speed wireless internet.
Complimentary drinking water bottles replenished daily.
In-room tea/coffee maker.
Complimentary access to the private Parking Area.
In-room locker facility.
In-room food service.
Laundry facility available.
The process of selecting employees for the right workers is the right
thing to do. It’s combining methods and organizational requirements
with efficiency Effective selection of people’s qualifications can only
be done when there are selecting the best candidate for the matching
professionally functioning the organization will get quality
performance of the employees. In addition, the agency absence and
employee toner will face fewer problems. Selecting right candidates
for the necessary work, the institution will also be able to save time
and money right candidates are screened during the election process.
All possible candidate applicants for the given jobs are examined.
However, the employment should be separated from recruitment,
even through these two stages employment process. It is considered as
a positive process candidates need to apply more for employment. It
creates a pool of applicants just select the emergence of data when an
inappropriate processes as inappropriate the candidates are rejected
here before the process of recruitment process staff.
The main activity of front office of a hotel is to sell room. The main
revenue of hotel comes from rooms. The profit of hotel business
mainly depends on room sale. So the front office plays a very
important role in making good business. The front office of a hotel is
an image builder of the hotel. Every guest is getting first contact at
front office and finally when he checks-out he gets the last contact at
the front office. So each person in front office is playing a critical role
in making hotel image.
The activities are given bellow:
27
In house: Start guest account, post bill, add advanced, monitor
over due.
Settle bill: check the bill, take payment, collect room key.
Departure: notify other concerned department.
3.12 Staffing
The night audit team reconciles the hotels daily financial transactions
and other activities for reporting purpose. Due to 24 hours nature of
hotel operations this department conducts its duties at night, when
hotel or resort generally less busy. The staffing of the right audit
group is commonly small in comparison to other room divisions
department. Generally the team is led by the duty manager and is
supported by anywhere from two to three night auditors. Through in
Veta Hotel & Banquet there is no separate night auditor team.
28
Manager Flash.
Daily comparative business analysis report.
Arrival and departure comparative report.
Make the Guest lists.
History and forecast.
Check the Room rate for the day.
Make Continental Plan for complimentary breakfast.
Cashier report.
Change the date by using IDS software.
Chapter – 4
29
30
4.1 Duties and responsibilities of Front Office Department
31
Responsibilities
Clean and clean the table with all necessary components (pen,
form, paper etc.)
Welcome and welcome guests.
Answer the questions and answer the address of the address.
Answer all incoming calls and redirect them or keep a message.
Collect letters and packages and distribute them
Create outgoing mail by securing correspondence, passes, etc.
Check, sort and continue to email.
Monitor the office supplies and order if necessary.
Keep updated records and files.
Cost monitor and Office cost.
Perform other assigned duties (travel arrangement, schedules
etc.)
Requirements
32
4.2 Departmental duties and Responsibilities
In the Veta Hotel & Banquet I have worked all of department in front
office and I had to follow my checklists. In accordance my checklist I
have to fulfill each and every requirement.
Front Desk
Reporting on time
Maintaining proper grooming
Check the logbook before starting duty
Greet all guests with smiley face.
Checking-in and Checking-out guests
Taking notes of guest arrival and departure in guests folio
Receiving telephone calls
Preparing key cards
Taking the guests complains and informing to the duty manager
if it’s not possible to solve by me
Attending daily briefing
In the time of duty if any important messages have to me then
written on logbook.
Reservation
Reporting on time
Maintaining the proper grooming
Check the logbook
Attending the daily briefing
Receiving calls and provide the information’s
Making the registration
Update the foreigner passport details on Cox’s Bazar Tourist
Management System
Receiving pre-auth amount and make reservations
Providing the special information others and wrote down on
the logbook
33
Activities
34
4.3 Learning Outcomes of my Job Responsibilities
In this internship period help me expand my practical knowledge
about the front office management. My friendly senior colleagues
help me to learn the management system practically. Mainly they help
me to learn about the IDS hotel management system. Through this
internship I have learnt the proper job or duty task in front office
management. Every day is a new day for me to get learning
something new things.
General Shift:
Morning Shift:
35
Marge the guest total bill when they make sure that they are
checking-out
Check the room status
Drop the collected cash in cash box
Share the important message in daily meeting
Hand over the shift
Wrote down the information message in logbook
Afternoon Shift:
36
Chapter – 5
Finding, Recommendations
and Conclusion
37
5.1 Findings
5.2 Recommendations
From the report it is clear Veta Hotel & Banquet has positioned itself
renowned as 3 Star Hotel in Kurukshetra. Through continuous
innovation Veta Hotel & Banquet has his own position. And Veta
Hotel & Banquet always differentiated itself from its competitors.
Therefore, the success of Veta Hotel & Banquet is no surprise at all.
The future is uncertain of Veta Hotel & Banquet should always alert
to capitalize on any future opportunities or to stay away from the
threats. There are some recommendations that are found by analyzing
that should bring more effectiveness of Veta Hotel & Banquet.
5.3 Conclusion
38
For the Completion of my 2nd year it is required to finish my entry
level position program from any corporate or management Sector and
I felt extremely favored to work with the best Corporate and one of
the biggest lodging at Veta Hotel & Banquet. Working in a huge
association like the Veta Hotel & Banquet is a wonderful ordeal for
me and directly communicating with the ordinary and VIP visitors
were an or more to build my network and communication skill as
marketing major. Inside this multi month of temporary job program I
got the possibility of the corporate culture, work put, work life, etc.
The way of life and the workplace of the Veta Hotel & Banquet is
altogether different. Specially the team where I belong, they never
treated me as an intern and always considered me as a part of their
internal Family. After working here I really trust The Veta Hotel &
Banquet is the people oriented brand of Kurukshetra. The Veta Hotel
& Banquet has constantly underscored on building up a decent
direction framework so as to accomplish its ideal corporate goals.
From the birthplace of the organization, Veta Hotel has gone too far
in achieving these targets by tuning in to customer's needs, taking
progressively exercises from past activities, improving and joining
forces. The Veta Hotel & Banquet works on making people feel the
specialty to enjoy their service and focuses on 'for a better you'.
39
THANK
YOU
40